Office manager/administrative assistant jobs in Waterloo, IA

Title: Executive Assistant Job Type: Contract (6 months) Compensation: $35.00 - $45.00 per hour (W2) Industry: Manufacturing --- About the Role We are seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Executive Officer (CEO) and assist the Senior Leadership Team (SLT) with select planning and coordination needs. This position plays a critical role in ensuring smooth executive operations, enabling the CEO to focus on strategic priorities. The ideal candidate will demonstrate professionalism, discretion, and exceptional organizational skills while representing the executive office with credibility to internal and external stakeholders. Our client is a leading innovator in advanced power solutions, committed to safety, integrity, and customer success. Their cutting-edge headquarters features sustainable energy initiatives, including a partially solar- and wind-powered microgrid. This is an opportunity to join a dynamic team that values collaboration, adaptability, and excellence. Job Description As the Executive Assistant, you will: Manage the CEO's calendar, priorities, and daily schedule to optimize efficiency. Anticipate administrative needs and prepare materials for meetings, presentations, and travel. Coordinate board and committee meetings, including logistics, pre-read distribution, and follow-up. Draft and review correspondence on behalf of the CEO, ensuring accuracy and professionalism. Serve as the central point of contact for the CEO's office, screening and prioritizing inquiries. Organize logistics for CEO travel, speaking engagements, and high-level events. Act as liaison for vendors and manage service requests. Maintain critical records and documents in compliance with governance standards. Partner with the Chief of Staff and executive office team to ensure smooth operating routines. Identify opportunities to streamline administrative processes and enhance efficiency. Handle sensitive and confidential information with the highest level of discretion. Qualifications Required: 5+ years of experience as an Executive Assistant or in a similar role supporting C-level executives. Exceptional organizational and time-management skills with the ability to manage competing priorities. Strong written and verbal communication skills; capable of drafting professional correspondence. High degree of discretion, integrity, and professionalism in handling confidential information. Advanced proficiency in Microsoft Office Suite and related productivity tools. Strong interpersonal skills and ability to build trusted relationships across all levels. Ability to travel up to 10%. Preferred: Experience supporting multiple senior leaders in a fast-paced environment. Familiarity with board governance processes and executive-level meeting coordination. Background in manufacturing or technology-driven industries. --- Benefits Dahl Consulting is proud to offer a comprehensive benefits package to eligible employees that will allow you to choose the best coverage to meet your family's needs. For details, please review the DAHL Benefits Summary: *********************************************** Equal Opportunity Statement As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply. If this position sounds like the right opportunity for you, we encourage you to take the next step and connect with us. We look forward to meeting you!

Burtness Automotive Group - Whitewater, WI Full-Time | Competitive Pay | Leadership Role | Dealership Accounting Experience a Huge Plus Burtness of Whitewater is seeking an experienced and detail-oriented Automotive Office Controller to oversee accounting operations for our Chevrolet/Buick/GMC store in Whitewater and our Chrysler/Dodge/Jeep/Ram store in Whitewater. This is a key leadership role responsible for ensuring financial accuracy, internal controls, and efficient office operations across both rooftops. What You'll Do Oversee daily accounting operations for both dealerships, including AP, AR, payroll, bank reconciliations, and general ledger management Prepare and review financial statements and schedules, ensuring accuracy and compliance Lead month-end and year-end closing processes Maintain strong internal controls and ensure compliance with Burtness policies and OEM requirements Supervise and support office/accounting staff at both locations Work closely with department managers and ownership on budgeting, forecasting, and financial reporting Manage OEM reporting, factory submissions, and audit requirements Support deal processing, titling, and other office functions as needed Improve processes and efficiencies within the accounting department What We're Looking For Accounting experience required (minimum 2-3 years preferred) Automotive dealership accounting experience strongly preferred Solid understanding of GAAP and standard accounting practices Experience with Tekion, Reynolds & Reynolds, CDK, Dealertrack, or similar DMS systems is a strong plus Strong leadership, communication, and organizational skills High level of accuracy, integrity, and professionalism Ability to manage multiple priorities between two locations Proficiency with Excel and general office software Why Work at Burtness Automotive Group Family-owned, community-focused dealership group Supportive leadership and a positive team culture Stability and long-term growth opportunities Competitive pay based on experience Full-time benefit package includes: Health, dental, and vision insurance 401(k) with employer match Paid time off Employee discounts on service and vehicles Schedule & Compensation Full-time, Monday-Friday Competitive salary based on experience Salary range available during screening or upon request If you're an experienced accounting professional who thrives in a leadership role and enjoys a fast-paced dealership environment, we'd love to hear from you. Apply today!

EAU Holdings Manitowish Waters, WI 54545 Not your average office job - office orchestrator wanted! If you're a meticulous multitasker and excellent communicator, this is the opportunity for you! Join us as an Executive Administrative Assistant to support management of EAU Holdings - the business behind local favorites The Lodge and Spa, The MAC, Smokey's, Dixie's and To the Nines! Better together! This position is on-site, and we are looking for people who share our passion. Position Responsibilities Handle daily tasks including emails and calls, reporting and file management among other administrative duties. Coordinate meetings, trainings, events, travel and other activities as needed. Manage expense reporting, invoicing, department timekeeping or other office processes. Collect and review data to prepare reports, charts, budgets or presentation materials. Order necessary supplies and items for EAU Holdings' businesses. Minimum Requirements High school diploma or equivalent. Bachelor's degree preferred. 2+ years administrative / clerical experience. Proficient in Microsoft Word, Excel and PowerPoint. Excellent communication, organizational and time-management skills. Handle sensitive information with integrity and confidentiality. Benefits Complete health insurance coverage and 401(k) with 6% employer match that starts day one! Paid holidays and generous paid time off. Free gym membership at The MAC. About EAU Holdings EAU Holdings' mission is to enhance the community of Manitowish Waters by developing and operating businesses with an emphasis on quality and customer service. We strive to make a great place even better for both tourists and residents. EAU Holdings is a Drug-Free Workplace. EEO/AA Employer/Vet/Disabled

Provides support to the CEO, Leadership Team and Sales staff, acting with little supervision, anticipating needs while managing the day‐to‐day workflow and prioritizing various projects, including scheduling, contract management, meeting prep, and participating and leading a wide range of special projects. Key Responsibilities Administer the CEO's schedule, travel requirements as requested, meeting requirements, event planning and execution, as well as special assignments as requested. Administer Leadership Team's (LT) meeting requests, attending and taking notes as requested. Maintain a cadence for leadership, finance & sales, customer focus, and board meetings. Maintain and keep up to date NDA's with customers, suppliers, and contractors. Provide event support for sales and leadership teams, including but not exclusive to meeting location selection and negotiation of rates, on-site meal requests, hotel accommodations, off-site meal reservations, off-hour events Work with area hotels, ensuring best prices are available to staff and guests. Act as administrative support to Director of Human Resources in areas of benefits, HRIS management, vendor relations. Support Board members of Exacto as requested by LT and CEO. Act as liaison between legal counsel and Exacto staff, bringing legal questions when necessary. Skills & Experience Proficient in MS/Office Suite; technically savvy Self-motivated Excellent time management skills High-level attention to detail Maintains confidentiality, using discernment regarding what to share, and with whom Thorough, trustworthy, and loyal Positive, up-beat attitude

Join our team in the heart of Door County and help facilitate amazing experiences for our guests! As the Office Manager at our beautiful seasonal campground, you'll be a key player in keeping everything running smoothly. You'll lead daily office operations, support the Property Manager, and make sure every visitor leaves with great memories and plans to return. Key Responsibilities: · Oversee all front office operations, ensuring efficient daily workflows and exceptional guest service. · Act as the primary point of contact for daily and seasonal campers-responding to inquiries, taking reservations, and resolving issues promptly both in-person and over the phone. · Support the Property Manager with administrative duties such as scheduling, reporting, and ensuring corporate compliance. · Handle financial tasks, including processing payments, deposits, and regular cash handling and balancing. · Maintain organized records and seasonal camper files, keeping documents current and compliant with corporate and campground policies. · Assist with seasonal site sales by contacting leads, managing waitlists, and coordinating with prospective campers. · Communicate and coordinate with vendors, contractors, and service providers to ensure timely delivery of goods and services. · Collaborate closely with the Park Manager to address guest feedback, identify process improvements, and deliver outstanding campground experiences. · Maintain a welcoming office environment that reflects our values of hospitality, efficiency, and professionalism. What We're Looking For: · High school diploma or GED required, additional education in business, hospitality, or recreation management a plus. · At least 1-2 years of experience in customer service, administrative support, or hospitality. · Strong communication and interpersonal skills with a friendly, professional demeanor. · Excellent organization, time management, and attention to detail. · Proficiency with computers, reservation systems, and office software (training provided). · Ability to multitask in a fast-paced, guest-focused environment. · A team-oriented spirit and a genuine love for camping are a plus! Why You'll Love It Here: · Be part of a close-knit, upbeat seasonal team that values community and customer satisfaction. · Enjoy working in one of Wisconsin's most scenic summer destinations. · Gain valuable experience in both hospitality management and administrative.

) - Milwaukee, WI vicinity Our client is seeking an enthusiastic, self-motivated Executive Assistant to be the right hand to visionary leadership. Imagine being at the epicenter of every major decision, initiative, and breakthrough moment! As the Executive Administrative Assistant to our client's CEO, you won't just support leadership-you'll be an integral part of it. This is where strategic thinking meets execution, where your organizational superpowers directly shape our client's vision, and where every day brings new challenges that keep you energized and growing. You will wear a variety of hats on any given day! This is a unique role with a newly formed company (carve-out from a larger organization). Join our client as they begin their growth journey. This is a permanent opportunity in Mequon, WI. The target salary is $50,000 with other perks. No visa sponsorship, relocation assistance, or subcontracting arrangements are available. What Makes This Role Exciting You're the CEO's Strategic Partner This isn't about filing and coffee runs (although there could be both on occasion). You'll be the trusted advisor who helps a visionary leader maximize their impact. You'll anticipate needs before they arise, solve complex puzzles on the fly, and ensure that every minute of the CEO's time creates maximum value. Your insights and judgment will shape how priorities unfold across the entire organization. You're Plugged Into Everything That Matters Board meetings. Investor pitches. Strategic initiatives. Acquisition integrations. You'll have a front-row seat (and often a backstage pass) to the most consequential moments in the company's journey. You'll work with everyone from the executive leadership team to external partners, building relationships that span the entire business ecosystem. You're a Problem-Solver Extraordinaire Every day is different. One moment you're orchestrating complex travel logistics across time zones, the next you're synthesizing research for a critical decision, then pivoting to manage crisis communications. If you love variety, strategic thinking, and making impossible things happen, you'll thrive here. You're the Cultural Pulse-Checker As the "eyes and ears" of the CEO, you'll have your finger on the organizational pulse. You'll gauge team sentiment, catch important signals, and help leadership stay connected to what's really happening across the company. Your emotional intelligence becomes organizational intelligence. What You'll Actually Do Keep the Executive Engine Running Smoothly • Master the art of calendaring-prioritizing competing demands and ensuring the CEO's time aligns with strategic priorities • Craft polished agendas, presentations, and briefing materials that keep meetings focused and productive • Manage high-stakes communications with discretion, representing the CEO with professionalism and sound judgment • Track critical deliverables and ensure nothing falls through the cracks Orchestrate High-Impact Events & Initiatives • Coordinate board meetings, investor updates, and executive leadership sessions • Support strategic projects and special initiatives from conception to completion • Maintain project trackers and action logs that keep the leadership team aligned • Draft and polish internal communications, reports, and presentations Build Bridges Across the Organization • Serve as the liaison between the CEO and senior leaders, employees, clients, and partners • Coordinate logistics for VIP visitors, board members, and investors • Partner with HR, Finance, IT, and other teams to facilitate seamless operations • Represent the Office of the CEO with executive presence and discretion Drive Strategic Support • Conduct research and synthesize information for executive decision-making • Manage confidential documentation with meticulous organization • Proactively identify opportunities to improve processes and increase efficiency • Step in to represent the CEO when needed, embodying their priorities and values What You Bring to the Table Education & Experience • AAS or BS degree, OR an equivalent combination of education and relevant professional experience that has prepared you for executive-level support Past experience supporting an executive • Excellent computer skills, which include the MS suite of products Your Superpowers • Exceptional organizational skills-you see five moves ahead and nothing gets past you • Outstanding communication abilities-you write clearly, speak confidently, and listen actively • Masterful multitasking-you juggle competing priorities without breaking a sweat • Discretion and trustworthiness-you handle sensitive information like a vault • Critical thinking-you don't just execute, you anticipate and offer proactive solutions • Executive presence-you command respect and represent leadership with polish Who Thrives in This Role • Loves being where the action is and energizes when the pace picks up • Takes pride in the details while never losing sight of the big picture • Builds trust effortlessly through emotional intelligence and genuine professionalism • Adapts on a dime when priorities shift (and they will!) • Embraces the "no-task-too-small" philosophy because you know every detail matters • Thinks like an owner and treats the CEO's success as your own mission If you're ready to step into a role where your skills directly shape organizational success, where every day tests your abilities in new ways, and where you'll grow alongside visionary leadership-this is your opportunity. Contact Martha Michaux at ************************* with questions regarding this posting. A Word resume is preferred when applying. When looking for a job, have you ever heard the phrase… it is not about what you know, it is who you know? At HireNetworks, it really is all about who we know. Whether your current contract is coming to a close, you're looking to advance your career or are a company on the hunt for new talent and wanting to expand…let HireNetworks put our networks to work for you. HireNetworks is an equal opportunity employer.

Total Excavating and Grading is a family-owned business that has been in operation for nearly 30 years. We employ approximately 60 individuals and operate with six field crews. We perform earthwork and utility work, focusing on public and private utilities, residential subdivisions, and commercial buildings. Position: Bookkeeper/Office Manager Pay Range: Hourly position; starting pay based on experience - starting at $35/hour. Health benefits, 401k match and employer paid life insurance policy. PTO and paid holidays. Schedule: Monday through Friday, 40 hours per week. A set schedule within standard business hours (exact hours can be discussed) Location: This position is based entirely at our office, which is located in River Falls, WI Position Overview: This is a full-time, on-site role for a Bookkeeper/Office Manager located in River Falls, WI. Under the direction of the company owners, this position is responsible for various tasks that keep our company running efficiently and smoothly. The role involves office administration, managing day-to-day financial records, processing invoices and payments, handling payroll, and coordinating with clients, vendors, and internal teams. Additional responsibilities include maintaining office systems, ensuring smooth office operations, providing assistance with customer service, and facilitating communications both internally and externally. Job Responsibilities: Bookkeeping Responsibilities Accounts Payable Enter invoices into company's accounting software, Spectrum Utilize monthly statements to ensure account balances are accurate Each week, submit payments to vendors via check or online portals Respond to inquiries regarding account statuses, payments, etc. Accounts Receivable Work with project management team to invoice customers Deliver monthly statements via email or mail Contact customers to inquire about the status of overdue payments Payroll Process company payroll weekly via company's accounting software, Spectrum Reconciliation a. Reconcile bank statements and other company accounts Reporting a. Complete necessary union reports and submit payments b. Aid in gathering necessary information for union audits c. Complete necessary reporting for jobs utilizing prevailing wages, Davis-Bacon wage, etc. d. Prepare basic financial statements and other reports as requested Office Manager Role Aid with Insurance Processes a. Request insurance certifications for purchased and rented equipment along with certifications for jobsites b. Along with other team members, report insurance claims as well as submitting required information for the duration of claims c. Provide assistance during annual insurance audits Job Setup a. In partnership with other team members, ensure proper setting up of new jobs in the company system, Spectrum. b. Request from customers and file all needed documentation for job setup General Office Support a. Daily collection and sorting of mail b. Answering and directing general phone calls c. Ordering and managing stock of various office supplies d. Staffing the office front desk; including greeting and directing individuals that stop into the office Job Qualifications: a. Willingness to embrace and advocate for company core values: Valued employees, serving others, quality work and impact b. At least five years' experience in accounts payable, accounts receivable and/or payroll required. Related education/certifications a plus c. Experience in general office management, specifically in the construction/excavating industry, a plus d. Previous experience with company accounting software, Spectrum, a plus e. Excellent organization and communication skills f. Be a skilled problem solver that is willing to learn and manage various administrative responsibilities g. Ability to maintain a positive and professional attitude h. Ability to operate in a fast-paced environment that requires multitasking while maintaining a high level of organization

The Accountant/Office Manager will support day-to-day financial activities and keep the office running smoothly. You do not need years of experience-what matters most is strong attention to detail, a willingness to learn, and the ability to stay organized and self-driven in a fast-paced environment. Key Responsibilities: Assist with basic accounting functions, including AP/AR, invoice processing, reconciliations, and expense tracking Maintain organized financial records and documentation Support payroll preparation and reporting Oversee general office management tasks (supplies, vendor coordination, scheduling, etc.) Provide administrative support to leadership as needed Help streamline processes and improve organization within the office What We're Looking For: A quick learner with strong attention to detail Self-motivated and able to work independently Interest or background in accounting (formal experience not required) Strong organizational and communication skills Comfortable working in a construction office environment Why Join Us: Opportunity to grow your skills and career in accounting and office administration Supportive team environment Hands-on experience in the construction industry Long-term growth potential

Join our team, a trusted, veteran-owned and family-run insulation company proudly serving the Frazee and greater Minnesota Lakes Region since 2017. If you thrive in a close-knit, family-oriented environment and want to build a long-term career with a company that values integrity, hard work, and community, we'd love to hear from you. The Office Manager will serve as the operational backbone for a construction company, managing all administrative, financial, and scheduling functions to ensure smooth daily operations. This hands-on role is ideal for someone who enjoys variety, takes ownership of their work, and wants to grow into a business management position. You'll work independently in a professional office environment without front desk responsibilities, focusing on accounts receivable/payable, payroll, job scheduling, and ensuring the financial health of the business. KEY RESPONSIBILITIES Financial Management Manage accounts receivable and accounts payable, including invoice processing, billing, and payment tracking Ensure timely collection of outstanding invoices and maintain positive client relationships Process bi-weekly payroll for 2 employees with accuracy and timeliness Handle daily banking tasks including check deposits and account reconciliation Maintain organized financial records and documentation Administrative Operations Process and organize company paperwork, contracts, and documentation Take and manage customer orders (no estimating required) Schedule insulation installation jobs and coordinate with field crews Maintain filing systems and ensure compliance with business requirements Support general office operations and administrative tasks as needed Business Development Path Learn all aspects of business operations with the goal of advancing to Business Manager Develop deeper understanding of company financials, operations, and strategic planning Gradually assume increased responsibility for business decision-making QUALIFICATIONS Required: Associate's degree preferred, but not required; relevant experience may substitute for formal education Strong organizational skills and exceptional attention to detail Proficiency with basic accounting principles and financial management Experience with payroll processing or willingness to learn Comfortable working independently with minimal supervision Proficient in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks or similar accounting software Reliable, trustworthy, and able to handle sensitive financial information Strong communication skills, both written and verbal Preferred: Prior experience in office management, bookkeeping, or administrative roles Familiarity with construction or trades industry Experience with job scheduling or project coordination Existing knowledge of small business operations WHAT WE OFFER Compensation: Up to $60,000 annually, commensurate with experience Work Environment: Monday through Friday, 8:00 AM - 5:00 PM (occasional Saturday morning flexibility may be needed) Professional, quiet office setting with no front desk or heavy phone responsibilities Stable, established family business with growth potential Growth Opportunity: Clear path to Business Manager role for the right candidate Hands-on training in all aspects of business operations Opportunity to make a real impact in a small, growing company

Licensed COTA: Home-Based Daily Living & Mobility Assistant Compensation: $42.00 - $46.00 per visit + mileage reimbursement Employment Type: Full-Time or Part-Time Are you a COTA who thrives on creativity, connection, and empowering clients to live fuller, safer lives? Join Home Health Care, Inc. and deliver personalized therapy right where it matters most-your clients' homes. This is your chance to practice with autonomy, build meaningful relationships, and see real progress as clients regain confidence in their everyday routines. The Impact You'll Make In this role, you will be the hands-on professional helping clients bridge the gap between injury or illness and independent living. Clinical Implementation: Carry out individualized OT treatment plans meticulously prepared by licensed Occupational Therapists. Functional Recovery: Lead therapeutic activities focused on Activities of Daily Living (ADLs), fine motor development, motor planning, and cognitive engagement. Empowerment through Education: Educate clients and their families on home safety strategies, the use of adaptive tools, and the establishment of functional routines. Care Coordination: Work closely with a multidisciplinary team of PTs, OTs, nurses, and caregivers to ensure seamless continuity of care. Accurate Documentation: Efficiently document visits to track progress and support excellent clinical outcomes. What You Bring to the Team Licensure: Active Minnesota Certified Occupational Therapy Assistant (COTA) license. Logistics: A reliable, insured vehicle and a valid driver's license for travel throughout the metro area. Communication: Strong verbal and written communication skills with a heart for patient-centered care. Experience: Home care experience is a plus, but we are happy to provide training for eager learners transition into the home health field. Why You'll Love Working With Us 30 Years of Excellence: Join a trusted, Minnesota-based agency with a long-standing reputation for clinical quality. Flexibility: We offer both full-time and part-time tracks, allowing you to build a schedule that fits your life. Mentorship: Enjoy supportive therapy leadership with on-the-go guidance and professional mentorship. Collaborative Culture: Work in an environment rooted in compassion, teamwork, and professional growth. Ready to help clients regain their independence at home? Apply today!

AMS Industries, Inc. is a MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 500 employees. We strive to meet our commitments to clients, develop our people and improve our communities. We are seeking a highly organized and detail-oriented Onsite Administrative Assistant to join our construction team. This position reports to the on-site Project Manager. The ideal candidate will be responsible for handling various administrative duties, signing in new hires, help coordinate orientation sessions, and assisting with safety compliance. This role is crucial in ensuring smooth operations and maintaining a safe working environment on the construction site. Responsibilities: Handle correspondence, filing, and documentation. Schedules and coordinates meetings, and appointments. Generates standardized reports as needed. Maintains and updates files, spreadsheets, and logs with current data. Distributes files, and logs as appropriate. Maintains electronic and hard copy filing system. Retrieves documents from the filing system. Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents. Processes entries and statistical information which could include expense reports, timesheets, GL entries, and spreadsheets. Performs general administrative and clerical functions such as copying, printing, scanning, filing, and faxing. Sign in new hires and ensure all necessary paperwork is completed. Verify employment eligibility and ensure all documentation is properly filed. Conduct orientation sessions for new hires, providing them with necessary information about site policies, procedures, and expectations. Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols. Maintain records of all training sessions and certifications. This position has no supervisory responsibilities. Qualifications: High school diploma or equivalent; associate's degree or relevant certification is a plus. Proven experience in an administrative role, preferably in a construction or industrial environment. Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position. Must be mature, professional, personable, and have a polished delivery on all assignments. Ability to handle confidential information with the utmost discretion. Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner. Must possess good follow-through skills to finalize projects. Must have above-average proofreading skills and have a history of being accurate and thorough. What we offer: Health Insurance and ESOP (Employee owned) package. Health Reimbursement Arrangement (HRA) with Medical PPO FSA and Dependent Care 401K Matching Paid Maternity & Paternity Leave Generous PTO roll-over policy Social events and gatherings throughout the year

Job DescriptionBenefits: Competitive salary Flexible schedule Training & development Qualifications High school diploma or equivalent Reliable source of transportation Must have good communication skills Must have a high attention to detail Schedule M-F; 10 - 15 hours per week Hours Range Between 9 AM - 5 PM Job Summary We are seeking a highly organized, proactive, and detail-oriented Executive & Personal Assistant to provide high-level administrative support to the owner of growing organizations. This individual will play a key role in helping manage both business operations and select personal responsibilities, ensuring day-to-day efficiency and alignment. The right candidate will be a trusted partner who brings structure, calm, and follow-through in a fast-paced, entrepreneurial environment. Responsibilities Manage and maintain the executives schedule, calendar, and appointments Run a leaders operating cadence before (not just scheduling) Process builder: checklists, templates, heres the system Monitor, prioritize, and respond to emails on behalf of the executive Coordinate meetings, calls, and events, including preparation of agendas and follow-ups Handle various administrative tasks, such as data entry, document preparation, and filing Assist with running errands and managing occasional personal tasks as needed Serve as a point of contact and liaison for team members Prior experience in an executive assistant, administrative, or similar support role is preferred Company Overview We are a people company, which means that as an employee, you are a human, not a number. Youre part of the team, your opinion and voice matter, and youre a relationship, not a transaction. Core Values : Providing empathy Being Flexible Building Relationships Consistency Being Relentless

Who We Are At JonnyPops, our team is empowered to make an impact at work every day from producing high-quality, innovative frozen novelties to spreading kindness one pop at a time. We look for bright and ambitious individuals who seek out challenges, thrive in fast-paced and high-growth environments, align with our core values, and get fulfilment from seeing their work transform the world around them. Based in Elk River, MN, JonnyPops develops, manufactures, distributes, and markets frozen novelties. Retailers from coast to coast including Target, Costco, Publix, Kroger, Cub, along with thousands of regional and local grocers make JonnyPops part of their assortment. Growing from a dorm room start-up in 2012, JonnyPops mission is to make "A Better Pop for a Better World!" JonnyPops leads the frozen novelties space in innovation and uses simple ingredients with no artificial dyes. Every pop stick includes a kind deed, spreading kindness every day. Joining JonnyPops is an exciting opportunity to be part of high-growth brand and have a direct impact on the company's success. Join our team and help us make “A Better Pop, for a Better World!” Job Summary The Executive Assistant is a pivotal role responsible for managing the day-to-day administrative and personal needs of individuals on our executive team. This position ensures seamless coordination of schedules, communications, and tasks to support the executives in leading a fast-growing company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment while being able to anticipate needs and leading with creative problem solving. Essential Duties and Responsibilities Provide direct support to the C-Suite, assisting with all aspects of daily business tasks. Complete administrative tasks related to personal accounts and matters. Maintain confidentiality and handle sensitive information with discretion. Provide in-person support in Plymouth, MN daily, including office coordination and on-site logistics. Maintain awareness of industry trends, competitive developments, and relevant news related to key business contacts (social listening) to support executive communication. Document notes or drawings in PowerPoint, Word, or similar tools. Draft and edit documents, memos, and correspondence. Build strong relationships with internal teams and external partners. Assist in maintaining executive networks, including tracking stakeholders and relationship-building opportunities. Support the C-suite with operational coordination and priorities management. Manage multiple lines of incoming and outgoing communication, ensuring timely, accurate responses and prioritization. Facilitate meeting preparation, including agendas, pre-reads, and materials. Manage complex calendars, schedules, and shifting priorities. Coordinate domestic and international travel arrangements, itineraries, and logistics. Anticipate scheduling conflicts and resolve issues proactively. Provide administrative support for interdepartmental projects, events, and company initiatives. Track progress on strategic priorities and deliverables for the C-suite. Prepare executive briefings, summaries, and communications as needed. Food Safety Responsibilities Clearly reflect food safety and quality as part of the JP brand, when planning and executing projects, and while interacting with relevant external stakeholders. Minimum Qualifications Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana). Maintain a professional appearance and demeanor at all times. Demonstrated commitment to confidentiality and discretion. Expected Pay Range Hired candidates may be eligible to receive additional compensation in the form on bonuses and/or commissions. $60,000-90,000 JonnyPops offers a competitive benefits package which includes the following: Medical/Health Insurance Dental Insurance Vision Insurance HSA FSA DCFSA Life & AD&D Insurance Short & Long Term Disability FTO/PTO EAP Programs Paid Holidays Employee Referral Program Sick & Safe Leave 401k Company Sponsored Meal Plan * Hired candidates may be eligible to receive additional compensation in the form of bonuses and/or commissions.

Ames Construction has built America for more than 60 years, and the exceptional people who make up our team are a vital factor in our success. We are a full-service, heavy civil and industrial general contractor that brings innovative solutions to many market segments, from highway and bridge construction to mining and rail. Ames is a family-owned company that retains its entrepreneurial spirit while offering the experience and stability of a proven construction industry leader. Equipped with our core values of People, Team, Our Bond, Persistence, and Vision, we make communities across the U.S. safer, keep supply chains moving, and lay the groundwork for a sustainable future. By joining Ames, you will be working with talented colleagues at an award-winning, nationally recognized top 75 general contractor. . For general inquiries or office positions not posted, please apply here. . Ames Construction is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

What You'll Do: You will be at the center of the hotel's universe - the front office. You will have the responsibility of leading the front desk team so it runs smoothly and effectively. As a creative and dynamic leader, your passion for hospitality will inspire your team to better cater to guest needs and ensure their return. You will combine business expertise and managerial experience to enhance the ability of your team and provide quality service. On a daily basis you will be responsible for: Overseeing the day-to-day operations of the front desk and associated functions. Ensure adherence to established procedures for all related activities by all supervised functions and personnel. Providing business expertise and strategic perspective to identify, evaluate, develop and drive guest services, understanding that extraordinary service and business decisions are not mutually exclusive. Overseeing and participating in guest registration and check out. Managing, training, and scheduling the Front Office staff Carrying out activities (night audit review, setting up group billing, making forecasts, controlling and placing orders for supplies, cross-departmental communication) required for the smooth functioning of the Front Office. Acting as a liaison between General Manager and staff Where You've Been: We're looking for someone who has worked in hotels for at least two years and has an additional two years in a hotel leadership position (Manager+). Being a people-person is a must as you'll be working with others constantly. You'll have some experience in coaching, mentoring, and teambuilding. When You're Here: Be prepared to accommodate varying schedules including nights, weekends and holidays. But wait, there's a great upside: in exchange for your flexibility, we offer excellent pay, hotel discounts, F&B discounts and the opportunity to be part of an anything-but-standard growing hotel company.

Salary Hiring Rate: $39.30/hour, Grade 23, Exempt, Non-Union Stearns County Mission: Provide Exceptional Public Services to Assure a Safe, Healthy, Vibrant County for All. Stearns County Values: Professional | Approachable | Responsive | Collaborative | Fair & Equitable Stearns County is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, national origin, sex, age, marital status, public assistance status, veteran status, disability or sexual orientation. It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete. Hiring Range: $85,825 - $102,479/annually (2026 Rates) Stearns County derives strength from its workforce and provides a welcoming environment where all are respected and valued. We are seeking a highly dedicated professional to join our leadership team in Public Works to provide ongoing supervision of office staff. County employees are provided a comprehensive benefit package, contributions to a Pension Plan , and generous time off. Please refer to our Benefits Overview . Position Objective To provide leadership for and management of the accounting and administrative support staff. This position is responsible for developing and performing the accounting and budgeting functions, process payroll and maintain all financial records, accounts and fiscal transactions for the department. Essential Duties and Responsibilities These examples do not include all possible responsibilities in this position and do not limit the assignment of related duties to this classification. 1. Directs and maintains the department's financial and cost accounting systems. 2. Directs employees involved with the input of expenditures and receipts into the Highway Department cost accounting system, County Finance system and the preparation of payroll for the department. 3. Develops, recommends, administers, and updates departmental policies and procedures affecting fiscal matters. 4. Monitors expenditures and revenues to accurately process all payments, receipts and payroll. 5. Insures proper processing of accounts payable and allocation of expenditures to the appropriate cost accounts. 6. Compiles infrastructure values and performs GASB-34 reporting. 7. Assists with preparation of the department budget, monitors budget performance, and recommends budget adjustments as necessary. 8. Supervises the overall contract management process, including tracking costs and receivables by funding source and processing payments to contractors. 9. Processes Federal and State contract grant requests and monitors/reconciles receivables of grants. 10. Oversees all financial reporting for the County Highway Department and governmental, contractual, and regulatory authorities. 11. Participates in employee selection, orientation, training, performance management and disciplinary actions. 12. Responsible for training and cross training staff on administrative/accounting functions. 13. Assists general public with obtaining permits. 14. Prepares invoices to municipalities for local participation on construction and/or maintenance projects including proper documentation for the charges. 15. Maintains effective working relationships with all applicable governmental, contracting and regulatory authorities. 16. Oversees inventories of materials and supplies in the department cost accounting system, reconciling all inventories with the financial system. 17. Reviews, reports and files fuel tax refund requests. 18. Implements the Department's p-Card program, ensuring all procedures are followed, purchases are authorized and proper support is obtained. 19. Oversees Department's IT needs in collaboration with Information Services and serves as the first-line troubleshooter for computer-related issues. 20. Ensures that all Department software is up-to-date, oversees the upgrade process for the Department with outside vendors and/or Information Services. 21. Attends work in a regular and timely manner. 22. Performs other duties as assigned or apparent. Minimum Qualifications In order to be considered for this position, applicants must possess the following: Bachelor's Degree in accounting or related business field with accounting emphasis Four years of accounting experience including one year supervising employees Experience using Microsoft Office Applications Reliable means of transportation to travel to multiple locations around Stearns County, some of which may not be accessible by public transportation Desirable Knowledge, Skills and Abilities 1. Knowledge of accounting theory, principles and practices. 2. Knowledge of principles of governmental accounting, including budget preparation and control measures. 3. Knowledge of principles of office management, including conflict resolution. 4. Knowledge of fiscal analysis methods. 5. Knowledge of State and Federal governmental fund accounting, auditing and reporting requirements. 6. Knowledge of automated accounting and internal audit trail procedures. 7. Ability to implement audit procedures. 8. Ability to perform difficult and complex accounting calculations and entries. 9. Ability to analyze, plan, organize, and perform detailed accounting procedures. 10. Ability to exercise sound judgment in decision making. 11. Ability to work independently with minimal supervision. 12. Ability to organize and prioritize tasks. 13. Ability to effectively communicate verbally and in writing. Accountabilities Shared By All Employees 1. Performs job responsibilities in a manner consistent with the County's mission and values. 2. Develops and maintains a thorough working knowledge of all department and County-wide policies, protocols and procedures that apply to the performance of this position. 3. Develops respectful and cooperative working relationships with co-workers. 4. Informs immediate supervisor of all important matters pertaining to assigned job responsibilities. 5. Seeks opportunities for further personal growth and development. 6. Represents the County in a professional manner to all internal and external contacts when doing the County's business. 7. Complies with all rules and policies in order to maintain a safe work environment. Accountabilities Shared By Managers and Supervisors 1. Demonstrates, by personal example, the integrity, ethics and excellence in work performance. 2. Participates in decisions related to the selection, promotion, transfer, pay and discipline of assigned employees. 3. Orients personnel to County policies and procedures, and clearly communicates primary responsibilities and expected performance outcomes so individuals may proceed with certainty in their respective positions. 4. Leads, monitors, and continually evaluates employee performance using the performance communication process. 5. Administers County policies and contracts in a legal manner and fully documents all incidents and actions taken as a member of the supervisory/management team. 6. Creates a work environment in which individuals are motivated to accumulate additional skills and competencies and assists them in seeking opportunities for further personal growth and development. Work Environment and Physical Demands The primary responsibilities for this position will be performed approximately 100% of the time indoors. Will require travel to offsite locations and minimal attendance at evening meetings. Will have infrequent exposure to health hazards and accidents; requires a low level of physical effort. All employees are required to reside within the state of Minnesota. Extent of Supervision or Guidance Provided Work is performed under the general supervision of the County Engineer. Supervision of Others This position supervises Staff Accountant, Senior Account Technician, and Administrative Assistant positions. Responsibility for Public Contact Moderate. Hours of Work This position has a normal work schedule of 7:30 a.m. to 4:00 p.m.; may include some hours outside of normal work hours on occasion. Interview Date If you are selected to be interviewed for this position, interviews will be held on a date to be determined. Invitations to interview will be sent to the email address listed on the job application and will be based upon an assessment of education and experience. A job specific physical, drug and/or psychological exam may be required before appointment. Benefits To view Stearns County benefits go to: Stearns County Benefits Page If you require special accommodations to participate in the Stearns County hiring process, please contact us at ************.

The Office Operations Manager oversees the daily administrative and operational functions of the community health center, ensuring efficient delivery of medical, behavioral health, and dental services. This role manages front office operations, supports clinical staff, ensures compliance with regulatory requirements, and drives process improvements to enhance patient satisfaction and operational efficiency. Essential Duties and Responsibilities The essential functions include, but are not limited to, the following: Operational Management * Oversee day-to-day operations of the front office, including patient registration, scheduling, insurance verification, and billing coordination. * Ensure smooth workflow between medical, behavioral health, and dental departments. * Monitor appointment scheduling to maximize provider productivity and patient access. * Develop, implement, and monitor office policies and procedures to ensure compliance with federal, state, and local regulations. Staff Supervision and Development * Supervise, train, and evaluate administrative/front desk staff. * Coordinate staff schedules and ensure adequate coverage at all times. * Foster a collaborative and patient-centered work environment. * Conduct regular staff meetings and performance evaluations. Compliance and Quality Improvement * Ensure compliance with HIPAA, OSHA, and other applicable regulations. * Participate in quality improvement initiatives and credentialing/accreditation activities. * Track key performance indicators (e.g., patient satisfaction, no-show rates, billing accuracy) and recommend improvements. Financial and Resource Management * Work with leadership to manage office budgets and expenses. * Oversee supply inventory and procurement for medical, behavioral health and dental operations. * Assist with grants and reporting as needed. Customer Service & Community Relations * Address patient concerns or complaints promptly and professionally. * Serve as a liaison between patients, staff, and leadership to resolve operational issues. * Support outreach initiatives to strengthen community partnerships. Minimum Qualifications (Knowledge, Skills, and Abilities) Education & Experience: * Bachelor's degree in Healthcare Administration, Business Administration, or related field (or equivalent experience). * Minimum 3-5 years of leadership experience in healthcare office management or operations, preferably in a community health center or FQHC setting. * Experience supervising staff in a medical or dental environment. Knowledge, Skills, and Abilities: * Strong understanding of medical and dental office workflows, insurance billing, and scheduling systems. * Familiarity with electronic health records (EHR) and dental practice management software. * Excellent leadership, organizational, and problem-solving skills. * Strong interpersonal and communication skills with a patient-centered approach. * Ability to manage multiple priorities in a fast-paced environment. CERTIFICATES, LICENSES, REGISTRATIONS: Current Wisconsin driver's license required. Racine Community Health Centers, Inc. is an Equal Opportunity Employer

Office Manager, contract to hire Hours: Contract position, temp to hire. Expected work hours per week 20-25, flexible work days and hours About Our Company: Knourek Enterprises is a multifaceted company that prides itself on family values and dedication to their staff. We are a multigenerational company that have portfolios in the machining, sales, resort and management industries. Job Description: Were looking for an enthusiastic and highly organized office manager to join our team. In this role, youll be at the heart of our operations, ensuring the office runs smoothly and efficiently. You will be helping reorganize our office functions, coordinating essential administrative duties, vendor relations and customer support functions. Job Responsibilities and Tasks: Oversee daily office operations, including scheduling, supply management, and vendor relations. Provide administrative assistance to leadership and staff, ensuring everyone has what they need to excel. Identify inefficiencies and implement solutions to streamline office workflows and procedures. Act as a central point for internal communications, ensuring team alignment and effective collaboration. Maintain compliance with State and Federal business reporting. Monitor and report on office expenses, supply inventory, and administrative budgets. Prepare and submit on a regular basis, financial updates into software systems including accounts payables and receivables. Prepare Owner and Accounting required tax and fiscal reports for review and submission. Skills and Qualifications: Must-haves: Experience as an office manager, assistant office manager or in a comparable administrative leadership role, with a track record of success in maintaining efficient operations. Ability to manage multiple responsibilities and prioritize tasks effectively in a fast-paced environment. Excellent verbal and written communication skills for fostering collaboration and building relations ships. Knowledge of Microsoft Office Suite and QuickBooks. Experience managing office budgets, overseeing expense reporting, accounts payables and receivables, material ordering and negotiating vendor contracts to ensure cost-effective operations. Quick thinker with a knack for identifying issues and implementing creative, practical solutions. Nice-to-have: Background in planning and executing office events, team-building activities, or community outreach programs. Certification in office management, administrative leadership, or related fields. Hourly rate: Dependent on experience Company Benefits: Competitive hourly wage Fun and family friendly environment Flexibility with schedule and work hours Application Information: Are you ready to bring your organizational skills and leadership qualities to a company that values your contributions? Apply today to join our inclusive, forward-thinking team. Please submit your resume and a cover letter detailing your experience and goals We look forward to welcoming a proactive and passionate office manager to our team. Required qualifications: Legally authorized to work in the United States 18 years or older

Job DescriptionArthrex Minnesota is a Medical Device Agency representing Arthrex, Inc., a leading orthopedic manufacturer that sets the standard for quality, innovation, and medical education in the orthopedic industry. Our team is made up of dedicated professionals with over 375 years of combined experience representing Arthrex across the Minnesota and Western Wisconsin market. At Arthrex Minnesota, our product is our people. Our mission is to provide the highest quality service, medical education, and innovative solutions to our healthcare partners. To achieve this, we train our team members to become expert Technology Consultants capable of supporting the expansive Arthrex portfolio-covering more than 250 surgical procedures. A career with Arthrex Minnesota is both challenging and rewarding, and it supports the Arthrex mission of Helping Surgeons Treat Their Patients Better™. SummaryWe are seeking an organized, proactive Executive Assistant & Office Manager to support a 70-employee medical device organization. This role manages corporate travel through the Concur system, oversees daily office operations, provides executive-level administrative support, and assists with the planning and execution of medical education events, including catering and logistical coordination. Key Responsibilities Executive & Administrative Support• Provide high-level administrative support to senior leadership, including scheduling, calendar management, and communication.• Assist with preparing presentations, documents, and meeting materials.• Support confidential projects and company initiatives as needed. Travel Coordination• Arrange and manage travel for employees and executives, including flights, hotels, transportation, and group travel.• Ensure all bookings align with company policies and budget guidelines.• Track travel expenses, support expense reporting, and assist with reconciliation.• Negotiate with travel vendors to secure optimal rates and services.• Maintain accurate travel records and assist with travel-related issues.• Manage last-minute changes and cancellations professionally and efficiently. Event & Meeting Coordination• Plan and coordinate internal and external medical education events, meetings, and programs for local physicians.• Organize catering, venues, schedules, and event materials.• Support logistics for team meetings and company-wide functions. Office Management• Oversee daily office operations to maintain an organized and efficient workspace.• Serve as the primary point of contact for vendors, office supplies, and facility services.• Support internal communications and contribute to a positive, unified company culture.• Serve as the Office Social Media Ambassador by creating internal posts celebrating company wins.• Assist with basic bookkeeping, invoice processing, and expense tracking. CRM & Cross-Functional Support• Maintain accurate CRM data (Salesforce), including updates and reporting.• Support sales teams by ensuring account information accuracy and pipeline visibility.• Collaborate with sales and finance teams to promote operational efficiency. Core Values & Expectations• Demonstrate and uphold Arthrex Minnesota's core values: Passionate, Reliable, Optimistic, Unified, Dedicated.• Maintain professionalism, confidentiality, and ethical standards.• Support the mission of Arthrex: Helping Surgeons Treat Their Patients Better™. Minimum Qualifications• 3-5 years of administrative support, executive assistance, office management, or travel coordination experience (medical device experience preferred).• Proficiency with Microsoft Office, Concur, and Salesforce CRM or similar platforms.• Exceptional organizational skills and attention to detail.• Excellent written and verbal communication skills.• Ability to handle sensitive information with discretion.• Strong initiative and ability to work independently.• Bachelor's degree preferred but not required.• Professional appearance and presentation.