Office manager/administrative assistant jobs in Waukesha, WI

SummaryThis position will be responsible for providing executive support to multiple senior leaders in the Digital Product & Engineering organization. This role requires the ability to maintain confidentiality, exercise diplomacy and tact when working with internal and external customers/vendors and the capability to manage complex administrative projects while demonstrating initiative and sound judgment. The individual should possess excellent organizational skills, have the ability to prioritize workload based on urgency and importance, have exceptional attention to detail and accuracy, strong communication skills (written & verbal), proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and be able to interact effectively with all levels within the organization.Job Description Responsibilities • Schedule appointments, meetings, conferences and arrange travel plans • Manage calendar schedule and agenda for executives • Create and prepare presentation materials • Coordinate activities across departments and locations • Handle confidential matters with discretion • Maintain accurate records and files • Develop and update spreadsheets and databases as needed Manage expense reports • Order office supplies and equipment • Organize and maintain computer files and email accounts Qualifications • Associates degree required; Bachelor's degree preferred • Three to five years' experience supporting senior management • Experience working in a large corporation or professional services firm • Excellent interpersonal, customer service and written and verbal communications skills • Ability to multi-task and work independently • Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) • Demonstrated problem solving and analytical skills • Strong time management skills • Detail oriented • Able to handle sensitive situations with confidentiality We will not sponsor individuals for employment visas, now or in the future, for this job opening. Additional Information GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees. Relocation Assistance Provided: No

We are Generac, a leading energy technology company committed to powering a smarter world. Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries. The Executive Administrative Assistant is responsible for providing administrative support to our Commercial & Industrial and Corporate Strategy, M&A and ESG teams at our headquarters in Waukesha, Wi. This role includes but is not limited to: providing personalized and confidential executive assistance with discretion and judgment; working with little supervision while displaying a high level of professionalism when dealing with key executives, clients, and Board Members; assisting and coordinating special projects and meetings. Essential Duties and Responsibilities: Provide administrative support for executives and their team. Manage and screen all forms of communication including answering e-mails, phones, taking messages, and responding to correspondence as appropriate. Maintain executive calendars and schedule appointments, conferences, and events; including making travel arrangements and preparing business expense reports. Prepare letters and correspondence upon request. Oversee conference room reservations, coordinate audio/visual equipment with participants in multiple time zones, and coordinate catering. Create PowerPoint presentations. Manage third party vendor expenses Document management in support of M&A transactions and the ESG report Record, transcribe, and distribute meeting minutes. Act as SAP Super User within functional area as assigned. Manage invoice routing/approvals, assist with budget tracking, and perform other administrative tasks related to records management, contract lifecycle maintenance, corporate entity governance, and litigation management. Serve as onboarding coordinator for new employees for assigned teams Participate in special projects and perform other duties, as required. Basic Qualifications: Associate Degree in Business or similar; in lieu of degree 10 years of experience as an Executive Assistant; 5 years of experience working in an Administrative Support role Additional Qualifications: Bachelor's degree preferred 3 + years' experience providing administrative support at an Executive level Previous experience in coordinating international travel Previous experience using SAP or equivalent ERP. KNOWLEDGE, SKILLS AND ABILITIES: High proficiency with Microsoft Office Suite software (e.g., Word , PowerPoint, with a particular focus on Excel skills) Excellent verbal communication Exceptional customer service skills Excellent organizational skills Ability to problem solve and support Executive in “off hours” situations (e.g., travel changes in different time zones) Excellent communication skills, including demonstrated skill in drafting “executive-level” correspondence, along with a strong desire to learn and assist with all general corporate functions; Attention to detail and organizational skills; Possesses confidence and ability to make decisions and prioritize independently Physical Demands: While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel. “We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.”

This position will be responsible for providing executive support to multiple senior leaders in the Digital Product & Engineering organization. This role requires the ability to maintain confidentiality, exercise diplomacy and tact when working with internal and external customers/vendors and the capability to manage complex administrative projects while demonstrating initiative and sound judgment. The individual should possess excellent organizational skills, have the ability to prioritize workload based on urgency and importance, have exceptional attention to detail and accuracy, strong communication skills (written & verbal), proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and be able to interact effectively with all levels within the organization. Job Description Responsibilities * Schedule appointments, meetings, conferences and arrange travel plans * Manage calendar schedule and agenda for executives * Create and prepare presentation materials * Coordinate activities across departments and locations * Handle confidential matters with discretion * Maintain accurate records and files * Develop and update spreadsheets and databases as needed Manage expense reports * Order office supplies and equipment * Organize and maintain computer files and email accounts Qualifications * Associates degree required; Bachelor's degree preferred * Three to five years' experience supporting senior management * Experience working in a large corporation or professional services firm * Excellent interpersonal, customer service and written and verbal communications skills * Ability to multi-task and work independently * Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) * Demonstrated problem solving and analytical skills * Strong time management skills * Detail oriented * Able to handle sensitive situations with confidentiality We will not sponsor individuals for employment visas, now or in the future, for this job opening. Additional Information GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees. Relocation Assistance Provided: No

ASSISTANT CONTROLLER/OFFICE MANAGER - SOMMER'S AUTOMOTIVE 7211 W. Mequon Road, Mequon, WI. 53092 We are seeking an experienced Automotive Assistant Controller/Office Manager to oversee the daily operations of our automotive dealership. The ideal candidate will have a strong background in dealership management, excellent organizational skills, and the ability to lead a team effectively. This is a full-time salary exempt position and is 100% in-office. The individual in this position will supervise an office of full-time and part-time team members. Responsibilities: Oversee daily operations of the dealership office, ensuring smooth functioning of all departments. Manage and supervise office staff, including accounting clerks, title clerks, and receptionists. Prepare and analyze monthly financial statements according to company and manufacturer guidelines. Maintain accurate inventory reports and coordinate with sales department. Implement and oversee office systems, protocols, and internal controls. Collaborate with general and financial managers to optimize operations and enhance client satisfaction. Reconcile accounts, process payables and receivables, and manage daily bank deposits. Ensure compliance with all regulatory requirements and dealership policies. Coordinate with various departments to maximize dealership efficiency and profitability. Work with Controller to ensure efficient accounting/office operations. Qualifications: Must have proven experience in automotive office administration. At least 3 years dealership experience desired Proficiency in Microsoft Office Suite and dealership management systems. Dealertrack Experience is a plus. Strong analytical and problem-solving skills. Excellent communication and leadership abilities. Proficiency in Microsoft Office Suite, particularly Excel. Detail-oriented with a focus on accuracy and quality. Key Skills: Financial management and reporting. Inventory control and management. Staff supervision and training. Process improvement and optimization. Customer service excellence. Multitasking and prioritization. What We Offer: • Opportunities for professional development and growth. • A collaborative and supportive workplace culture. • Competitive salary and benefits package including: Medical Dental Vision Employer Sponsored - Basic Life and AD&D Voluntary Supplemental Life and AD&D Employer Sponsored - Short-term Disability Voluntary Long-term Disability 401K Retirement Plan (w/ Employer Match) The successful candidate will be a proactive leader who can maintain a calm demeanor in a fast-paced environment, effectively manage multiple priorities, and drive operational excellence across all dealership functions. EEO Statement: Sommer's Automotive is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, pregnancy or childbirth, national origin, ancestry, citizenship status, religion, marital status, disability, military service or veteran status, genetic information, arrest record, conviction record, use or non-use of lawful products off the employers premises during nonworking hours, or any other classification protected by applicable federal, state, and local laws and ordinances. Our management is dedicated to ensuring the fulfillment of this policy with respect to hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment advertising, pay, and other forms of compensation, training, and general treatment during employment.

SALARY RANGE $20.42 - $26.94 WORK ASSIGNMENT DETAILS Waukesha County's District Attorney's Office is seeking a dedicated Administrative Assistant interested in part-time work (20 hours per week) to join our team. The ideal candidate will perform a broad variety of clerical and administrative support work. Typical duties include greeting visitors, answering and directing calls, providing customer service, preparing communications, organizing and maintaining records, reports, and files, assisting with projects, and responding to the public. The Ideal candidate will have recent work experience dealing with the criminal justice system. Work Schedule: Monday 8 am - 4:30 pm, Tuesday 8 am - 4:30 pm, and, Wednesday 8 am - 12:00 pm. Hourly Rate: we offer a competitive hourly rate (starting rate range is $20.42 to $23.45 depending on qualifications; full range extends to $26.94). Prior to hiring, the successful candidate will be subject to a background investigation conducted by the Waukesha County Sheriff's Department. CLASSIFICATION SPECIFICATION To view the full classification specification for Administrative Assistant click here. To view the 2026 Part-time Employee Benefit Summary click here. Minimum Training & Experience Requirements 1. High School Diploma or GED. Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan. Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic. About Us: Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?" Location: Located in the City of Waukesha, our campus offers an on-site café and fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs. EEO: Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County. For further information visit: ****************************** The County does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States on a full-time basis.

This position provides administrative and clerical services for the Police Department and supervises the administrative staff. Supervision Received: Chief of Police Exercised: Supervises full time and part time employees. Schedule: M - F 8:00am - 4:30pm Starting salary: Depending on qualifications, $29.7416 - $35.7242/hour ($61,862.60 - $74,306.26 annually) Applicant Review: Will begin December 15, 2025 Initial interviews: TBD for those selected to move forward in the process Tentative start date: 3/3/2026 Explore the City's benefits here:City of Waukesha Benefit Guide The job functions listed herein are neither exclusive nor exhaustive but are intended to be illustrative of the types of tasks the employee will most likely be expected to perform on a regular basis. The employee may be asked to perform different or additional tasks than the ones listed here, as the needs of the employer and/or the requirements of the position change. * Serves as the primary resource point for employees, Council members, citizens or visitors, answering policy, procedural, informational or technical inquiries, requiring the use of independent judgment and discretion in the release of confidential and/or sensitive information. * Provides administrative support to the Police Chief and members of the Police Department; greets visitors and answers inquiries; provides information; answers phones and routes calls; types letters and other documents; maintains filing system. * Maintains confidential files including the Chief's private calendar and schedule; assists Department personnel with Family Medical Leave paperwork; manages personnel medical and employment files including disciplinary records. * Prepares correspondence requiring discrimination and judgment in the selection of data or interpretation of laws, rules or policies. * Assists with the formulation, coordination and execution of the Patrol Officer hiring process. * Assists with the interview process for prospective administrative personnel. * Assigns and supervises the work of administrative and clerical assistants, provides training; conducts annual performance evaluations. * Uses City-wide accounting system to monitor budgets, track payments, research payment history and correct any errors. * Assists in the preparation of the annual budget. * Maintains and updates payroll and overtime/timesheets for all Department employees; prepares and approves payroll bi-monthly for the Department. * Prepares all invoices for payment, including back-up documentation; verifies invoice amounts and processes for payment or requisition and approval. * Deposits revenue checks received from various sources. * Establishes and maintains Department filing system in accordance with City Records Management Program and Accreditation requirements. * Establishes and maintains Department databases. * Schedules and coordinates meetings. * Performs research, prepares reports and analyzes data as requested. * Prepares agendas and minutes for committees, commissions and staff. * Coordinates retirement parties and other major Department activities. * Coordinates swearing-in ceremonies and assures attendance by key personnel. * Performs notary duties for Department employees. * Performs related duties as assigned. Graduation from high school and additional college coursework in office or business administration, Associate's degree preferred, and 4 - 6 years of experience in a Police Department or other office environment; or any equivalent combination of training and experience which provides the following knowledge, ability and skills: Knowledge of * Department policies and procedures. * Business English, including grammar, punctuation, format and tone. * General office procedures and the use of standard office equipment and various software programs. Ability to * Multitask and prioritize workload. * Assign and supervise the work of others. * Work independently with minimal supervision. * Work with sensitive information and maintain confidentiality. * Develop clear and comprehensive reports. * Establish and maintain effective working relationships with supervisors, coworkers and the general public. Skill in * Oral and written communications. * Public relations. * Organization and attention to detail. * Dealing courteously and professionally with others. * Typing at a minimum speed of forty (40) WPM. Necessary Special Requirements * Ability to pass criminal and financial background check. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Work is performed mostly in an office setting; hand-eye coordination is necessary to operate computers and various pieces of office equipment. * Specific vision abilities required by this job include close vision, prolonged visual concentration and the ability to adjust focus. * While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk and hear; use hands and fingers to handle, feel, or operate objects, tools, or controls and reach with hands and arms. * The employee is occasionally required to bend, climb, balance, stoop, kneel, crouch, or crawl. * The employee must occasionally lift and/or move up to 25 pounds. The City of Waukesha is an Equal Opportunity Employer It is not typical for someone to be hired at or near the top of the salary range. The specific compensation offered to a candidate is reviewed and based off a variety of factors including skills, qualifications, experience, certifications, and internal equity. Internal City applicants: please review HR Policy F2 Salary Plan and Administration regarding promotions/transfers.

Job DescriptionDescription: Although officially established in 2008, Probst Group has been providing customized solutions to meet our clients' unique needs for over 30 years. We take pride in our extensive experience in industrial wastewater engineering and operations. The Executive Administrative Assistant will support the Technical Services Team by ensuring seamless coordination among proposal development, project setup, field operations, and administrative execution. This role is designed to streamline cross-departmental workflows, maintain data integrity across company systems, and support continuous improvement efforts. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively with internal teams, vendors, and clients. Core Competencies Exceptional organization and follow-through Clear written and verbal communication Cross-department collaboration & follow-up Attention to accuracy and detail Accountability and initiative Proficiency in Customer Relationship Management (CRM), project management, and reporting tools Primary Responsibilities Manage calendar, meeting scheduling, and assist with email filing for VP Plan and manage Technical Services travel logistics, including flights, vehicles, and lodging Coordinate department meetings, agendas, notes, and follow-up actions Track and populate project deliverables, time and expense entries, and budget updates to support execution and reporting Generate weekly operational reports from the CRM system, highlighting key metrics to support tactical changes and strategic planning Provide secondary support to ensure proper and timely processing of client invoices Facilitate cross-functional communication between Sales, Technical Services, Engineering, and Finance Process project awards, update CRM, including project structures, and ensure smooth project handoffs Maintain current Standard Operating Procedures (SOPs), training materials, and standardized administrative tools Support Operations and Maintenance (O&M) documentation collection, verification, and contract site reporting Manage lessons learned and quality documentation to support continuous improvement Provide backup support for document control, compliance logs, and workflow organization Other duties as assigned Requirements: 3+ years of administrative experience supporting technical, engineering, or sales teams Excellent communication and analytical skills Strong command of Microsoft Office (Word, Excel, Teams, Outlook) Experience with CRM, ERP, and project management systems preferred Ability to balance multiple priorities and manage competing deadlines High attention to detail and accuracy Ability to pass pre-employment background and drug screening Preferred Qualifications Experience with industrial wastewater or manufacturing environments Experience working with cross-functional technical teams Associate degree or higher in Business or related field Experience with Mission Control (enterprise project management platform), Salesforce (CRM system), MaintainX (maintenance management software), and/or Paylocity (human resources and payroll platform)

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview The Office Manager will provide administrative support to all OVG departments (concessions, catering) at the venue, as well as to the General Manager. Administrative duties may include, but are not limited to, assisting with payroll, handling A/P and A/R responsibilities, assuring compliance in hourly employee personnel files, handling basic HR duties, scheduling, and general clerical duties, and GL entries. Perform month end closing work, account reconciliations, and profit statement reporting to management. Safeguard company assets, and provide data and fiscal support to other departments within the company Given the small size of the OVG onsite office (usually 2 FT employees), it is critical that the Office Manager have the ability to multi-task, organize and prioritize tasks, and willingly assist OVG staff where needed. In light of the sometimes seasonal and event-driven nature of our business, the successful incumbent will have the ability to focus on and prioritize the administrative duties that are most critical and time-sensitive. This role pays an hourly rate of $25.00-$30.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until October 24, 2025. Responsibilities Provide general office/administrative/accounting support including input of weekly cash and sales reports, A/P and A/R data entry, event reporting. Assist with basic payroll functions: compile and process weekly payroll, data entry, timekeeping verification, ensure W-4, I-9 forms are complete and on file; maintain employee deductions file. Provide accounting support to company departments. Reconcile sales reports prior to month end postings. Oversee document coding. Calculate commissions earned. Collect data from multiple sources and generate reports of OVG' event operating results to venue management team and the corporate Finance Department. Includes generating P&L's, franchise season reports, catering activity recaps and sales reports. Perform month end closing, reconciliations and entries. Safeguard company assets through close monitoring of accounting procedures; conduct audits as needed. Reconcile bank deposits to sales reports, inventory levels, payroll reporting, A/P and A/R activities. Prepare current workbooks containing financial information by event type. Supervise preparation of NFP reports by event, and payroll reporting by event types. Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, telephone inquiries. Handle basic Human Resources functions: personnel, answer employee inquiries regarding scheduling, facilitate job fairs and new hire orientation, maintain employee training logs, submit workers compensation claims and maintain OSHA log, basic report generation, respond to initial unemployment claims, interface with employees regarding basic employment issues. Relay any accounting, HR, employee relations, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to management (Concessions/Catering Manager, GM) in a timely and responsible manner. Qualifications Bachelors degree in accounting, finance or related field. Four or more years' experience in an accounting position with increasing level of oversight and responsibility. Thorough understanding of accounting and financial reporting principles and practices. Demonstrate knowledge of payroll and tax issues, basic knowledge of employment law. Advanced proficiency with computers in a Windows platform including Microsoft applications, accounting/payroll/HRIS systems. Experience Solomon, ADP and/or Ceridian a plus. Extensive experience preparing accurate spreadsheets and reports. Consistent and reliable attention to detail, accuracy and validity. Ability to multi-task in a fast-paced, changing environment. Must work well under pressure of deadlines. Ability to successfully interact and collaborate all team members professionally and supportively. Excellent organizational and time management skills; ability to delegate tasks as required. Thorough understanding of accounting and financial reporting principles and practices. High level of proficiency with computers, Microsoft applications, accounting/payroll/HRIS systems. Experience with Solomon, ADP and/or Ceridian a plus. Extensive experience preparing spreadsheets and reports. Consistent and reliable attention to detail, accuracy and validity. Ability to multi-task in a fast-paced, changing, environment. Must work well under pressure of deadlines. Ability to interact with a diverse spectrum of individuals calmly, professionally, supportively. Excellent organizational and time management skills; ability to delegate tasks efficiently and develop staff to next level. Ability to adhere to highest standards of ethics, integrity, professionalism, and discretion. Ability to execute solid management decisions quickly and efficiently. Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity. Ability to develop and maintain cooperative working relationships with company and business contacts. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

An MRA Member is looking for... Office Manager Waukesha, WI Responsible for overseeing daily office operations, which includes administrative tasks, facility management, and supporting staff and management. Principal Duties & ResponsibilitiesGeneral Office 1. Administrative & Operation Duties a. Act as a central point of contact for employees and external visitors b. Organize and coordinate office procedures and operations to ensure efficiency c. Provide administrative support to senior management and other staff d. Manage office supplies, equipment, and inventory e. Handle all incoming and outgoing mail, packages, and deliveries i. Open/date stamp (without opening) Confidential and Certified Mail to President, CEO and Vice Presidents, CFO and distribute to staff ii. Prepare packages to go out iii. Take mail/packages to drop-off box at the end of the day iv. Update FedEx log for delivery dates v. Review and approve FedEx invoices f. Schedule meetings, appointments, and travel arrangements i. Assist in planning and organization of all employee social and training functions ii. Assist in obtaining event spaces as required 2. Filing & Office Organization a. Generate accounting and owner folders for new jobs, correspondence & job folders b. Prepare boxed up completed jobs for pickup to the off-site storage facility c. Coordinate the ordering of office and shipping supplies as needed 3. Facility Management a. Ensure the office environment is safe, secure, and pleasant b. Maintain overall office maintenance including but not limited to coordination with cleaner and outside property management c. Calls in for maintenance/repairs on the copiers and plotters as needed 4. Order and inventory company apparel Insurance Administration Review COIs for accuracy and completeness. Minimum A- rating, Size VIII rating for the carrier Waivers for the Workman's Comp (WC) (where allowed by state law) and General Liability (GL) policies with endorsements for additional insured status, completed and ongoing operations Update insurance tracking Monitor expiration dates of COIs and follow-up on updates as needed for all projects Follow up on insurance renewals Work closely and communicate with project team to achieve the job duties Warranty Work Coordinator Manage master warranty log by inputting warranty work descriptions, dates identified and completed provided by EVPCO, Project Managers and/or Superintendents Send weekly update on warranty status Send 10-month warranty notices and track all updates The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position. Requirements Education & Experience: 1.) High School Diploma or equivalent required 2.) 1 to 3 years' experience in construction management or administrative assistant Knowledge & Skills: 1.) Proficient with Microsoft Office Products including but not limited to Excel, Outlook, and Word 2.) Strong customer service background desired 3.) Detail orientated and the ability to be resourceful and proactive when issues arise We Make it Easy Founded in 1901, MRA is a nonprofit employer association that serves more than 4,000 employers, covering more than one million employees. As one of the largest employer associations in the nation, MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services, information, education, and resources to help build successful workplaces and a powerful workforce. We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.

Location: 235 B Oakton Avenue, Pewaukee, WI, 53072 Would you like a career where you get training and have an opportunity to advance? Would you like to control how much money you get paid each week?As an Operations / Office manager you are a key team member in upholding our commitment to customer satisfaction and professionalism. With a career at Molly Maid, you will bring customers joy and relief, and reward yourself in the process. Ready to join a company and a team that will support you? Apply today - Molly Maid is ready for you!Prior customer service, management, and cleaning experience or equivalent experience with the ability to learn quickly!This job is right for you if you are self-motivated, thrive in fast moving environments, and can manage time to effectively meet deadlines. You have proven communication skills with supervisors, employees, and customers and can effectively manage a variety of situations on a day-to-day basis. We'll teach you everything you need to know about what makes Molly Maid unique including our proven cleaning process, highly trained programs, commercial grade equipment and supplies, and our unique culture. Once you've enjoyed training in the Molly Maid process, you'll provide support to the teams that will deliver exceptional service customers. Full-time. No nights. No weekends. No holidays. We provide:• Training on the Molly Maid Model• Training on our operational systems• Branded comfortable clothing• A stable and consistent working schedule • A fun culture where success is celebrated as a team If you like working as a team, supporting others, and growing in a career, APPLY NOW! Benefits & PayThe pay range for this position is $18-$30 an hour plus bonus opportunities and is dependent on experience. [insert pay and benefits details here] • Earn paid time off weekly, up to 10 days per year• Earn one day of sick time off for every 8 weeks worked• Earn a 2% company match for your 401k contributions As an Office / Operations Manager, you will be responsible for:• Operational tasks - Grow and retain customers by creating connections with strong written and verbal communication skills. • Perform marketing and sales - Drive team engagement and follow through on processes to meet set goals. • Build our culture and team - Interview, hire, and train individuals to exceed customer expectations and enhance the work environment. • Be a brand ambassador - Respond, resolve, and follow-up with customers, schedule estimates and be ready to jump in where needed. This job will be a great fit for you if…• You feel at home leading and supporting a team with open communication to deliver an exceptional experience for customers. • You have a positive disposition and enjoy developing relationships. • You are comfortable with a computer and technology, especially Microsoft Office. • You have strong organizational skills, which include setting priorities and executing a plan of action. You thrive in a fast-paced environment• You seek to continuously develop as a sales professional. • You like to work in a variety of environments while getting to know our team and customers. Job RequirementsMinimum requirements to be considered for this position. • Legally authorized to work in the United States• Complete a background check• 2-3 years of experience in recruiting, training, customer service, or office management or equivalent • Ability to work Monday through Friday, 8 am to 5pm. Ready for a fresh start where you can be your best?If that's you, APPLY TODAY!If you meet the requirements for this position, our system will schedule you for an interview immediately. "You are applying to work for a franchise owner of Molly Maid, not BRAND SPV LLC or any of its affiliates. If hired, the franchise owner will be your only employer. Franchise owners are independent business owners who are solely responsible for their own wage and benefit programs that can vary among franchise owners. This job description is meant to describe the general nature and level of work being performed. "

The Office Operations Manager oversees the daily administrative and operational functions of the community health center, ensuring efficient delivery of medical, behavioral health, and dental services. This role manages front office operations, supports clinical staff, ensures compliance with regulatory requirements, and drives process improvements to enhance patient satisfaction and operational efficiency. Essential Duties and Responsibilities The essential functions include, but are not limited to, the following: Operational Management * Oversee day-to-day operations of the front office, including patient registration, scheduling, insurance verification, and billing coordination. * Ensure smooth workflow between medical, behavioral health, and dental departments. * Monitor appointment scheduling to maximize provider productivity and patient access. * Develop, implement, and monitor office policies and procedures to ensure compliance with federal, state, and local regulations. Staff Supervision and Development * Supervise, train, and evaluate administrative/front desk staff. * Coordinate staff schedules and ensure adequate coverage at all times. * Foster a collaborative and patient-centered work environment. * Conduct regular staff meetings and performance evaluations. Compliance and Quality Improvement * Ensure compliance with HIPAA, OSHA, and other applicable regulations. * Participate in quality improvement initiatives and credentialing/accreditation activities. * Track key performance indicators (e.g., patient satisfaction, no-show rates, billing accuracy) and recommend improvements. Financial and Resource Management * Work with leadership to manage office budgets and expenses. * Oversee supply inventory and procurement for medical, behavioral health and dental operations. * Assist with grants and reporting as needed. Customer Service & Community Relations * Address patient concerns or complaints promptly and professionally. * Serve as a liaison between patients, staff, and leadership to resolve operational issues. * Support outreach initiatives to strengthen community partnerships. Minimum Qualifications (Knowledge, Skills, and Abilities) Education & Experience: * Bachelor's degree in Healthcare Administration, Business Administration, or related field (or equivalent experience). * Minimum 3-5 years of leadership experience in healthcare office management or operations, preferably in a community health center or FQHC setting. * Experience supervising staff in a medical or dental environment. Knowledge, Skills, and Abilities: * Strong understanding of medical and dental office workflows, insurance billing, and scheduling systems. * Familiarity with electronic health records (EHR) and dental practice management software. * Excellent leadership, organizational, and problem-solving skills. * Strong interpersonal and communication skills with a patient-centered approach. * Ability to manage multiple priorities in a fast-paced environment. CERTIFICATES, LICENSES, REGISTRATIONS: Current Wisconsin driver's license required. Racine Community Health Centers, Inc. is an Equal Opportunity Employer

Job Details 403 - Lincoln Village - Port Washington, WI Full Time None AM / 1st Restaurant - Food ServiceDescription Culinary Director | Executive Chef - Full-Time Position Lincoln Village | Port Washington, WI Lincoln Village / Heritage Senior Living is exceptional team-orientated organization with a growth mindset. We're dedicated to providing our employees with the resources and tools they need to grow professionally and personally. We believe everyone wants to become the very best version of themselves. We're here to help them along the way! Why you should join Heritage: **Immediate Pay - on-demand access to your pay as you work** **Flexible Scheduling** **Exceptional company benefits including, 401k with company match, Medical, Vision, Dental, Life Insurance, and an Employee Discount Program** What makes an Executive Chef successful? Caring & compassionate attitude for others Thorough understanding of sanitation and infection control practices Strong customer service focus; ability to multitask Excellent communication skills; ability to work collaboratively as part of a team Experience in a manager, assistant manager and/or supervisor role proficiency in all kitchen sanctions and cross-train/train new and existing culinary staff on preparation, arrangement, and plating of dishes per the current menu set by the company Passion for culinary arts and identifying new culinary techniques, presentations, and stay current on health care culinary industry trends Responsibilities: Provide customer service to residents, visitors, and staff Oversee all resident dining services in the community in accordance with Heritage Senior Living policies, procedures, and standards of practice, as well as state regulations. Menu Planning, food preparation, inventory management, and sanitation comply with HSL policy and state regulations Train and mentor culinary staff Maintain comfort, privacy, and dignity of our residents Requirements: Ability to speak, read and write English High school diploma, GED, or 1-3 months related experience or training preferred Must submit and pass all applicable pre-employment and annual tests and meet all training and other applicable state and federal guidelines Essential Functions: To perform this job successfully, an individual must be able to perform each essential duty. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. #IND403

Vantage Data Centers powers, cools, protects and connects the technology of the world's well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands. Position Overview As our Office Manager, you'll be the heartbeat of our Wisconsin office-creating a welcoming, well-stocked, and highly functional space where our team can do their best work. You'll wear many hats, from onboarding new hires to managing facilities and snacks, and you'll play a key role in shaping the day-to-day employee experience. This position will be based on-site at our office in Port Washington, WI office. Essential Job Functions · Own the Onboarding & Offboarding Experience o Coordinate workspace setup, welcome kits, and office tours for new hires o Manage offboarding logistics including badge/access removal and desk resets · Keep the Office Stocked & Energized o Monitor and replenish supplies, snacks, and beverages o Build relationships with vendors to ensure quality and consistency · Create a Welcoming, Productive Environment o Maintain a clean, organized, and inviting office atmosphere o Plan occasional in-office events or celebrations to foster team culture · Manage Seating & Space Logistics o Maintain and update seating charts as teams grow and shift o Coordinate desk moves and ensures ergonomic setups · Oversee Badges & Building Access o Issue and manage employee badges and access credentials o Serve as point of contact for security and access-related issues · Handle Mail & Packages o Receive, sort, and distribute incoming mail and deliveries o Coordinate outgoing shipments and courier services · Support Facilities & Maintenance o Liaise with building management to resolve maintenance issues o Ensure compliance with health, safety, and cleanliness standards Job Requirements · 3+ years of experience in office management, workplace operations, or administrative support · Exceptional organizational skills and attention to detail · Strong communication and people skills-you're approachable and proactive · Ability to thrive in a fast-paced, ever-evolving environment · Tech-savvy with tools like Outlook & Teams · Experience with facilities or vendor management is a plus Bonus Points If You… · Love being the go-to person who makes things happen · Have a knack for anticipating needs before they arise · Enjoy creating moments of joy and connection in the workplace · Are energized by growth and change #LI-WW1 #LI-Onsite We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other's strengths and respecting each other's weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations. Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community. Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values. Vantage Data Centers is an Equal Opportunity Employer Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.

Job Description BENEFITS & CULTURE: Bartsch Management is growing! We take pride in our employees as well as the products and services we provide. We have a small family business culture with big business benefits. We offer paid time off, paid holidays, medical, dental and vision coverage, 401k plan, and employer contribution. SUMMARY OF FUNCTIONS: Under general supervision, provides high-level administrative and executive support, greets visitors, answers phones, and provides outstanding customer service for a property management firm. SKILLS, KNOWLEDGE, AND PERSONAL CHARACTERISTICS: Ability to provide a superb customer experience both on the phone and in-person, incredible organizational skills and meticulous attention to detail, ability to work well under pressure, self-motivation, and self-direction, time management skills to prioritize and complete a side variety of tasks throughout the day, ability to work with/without direct supervision and a can-do attitude. MAJOR DUTIES AND RESPONSIBILITIES: ~Answering, screening, and forwarding calls, taking messages, and handling emails and other correspondence in a professional and timely manner. ~Greeting visitors in a professional and pleasant manner. ~Maintaining Property Management/resident files, reports and related communications. ~Assists with operations/special projects as assigned. ~Assists with responding to leasing leads. ~Performing clerical tasks like filing, record keeping, organizing and basic office support. ~Maintains inventory of office supplies and manages fulfillment. ~All other duties as assigned. Experience: 2 years of experience in office manager capacity required Education: Two years of college preferred. Job Type: Full-time Physical Requirements: Must be able to facilitate moving of office furniture & lifting of office supplies/packages as needed.

What you will do: Does this sound like you? Self-starter with initiative with demonstrated ability to work independently Confident operating at a very high level and can handle challenges of supporting executives Proactive, continuous improvement mindset with excellent attention to detail Results-driven and looking to have an impact on the business and the leaders you support! In this role you will represent the Law & Policy Department with professionalism and highest levels of integrity, supporting the Legal Operations team. Reporting to the Manager of Global Law and Policy Operations, this role is responsible for managing legal administrative work, project tracking and coordination, and providing operational support as described below. You will need to possess strong attention to detail while managing multiple tasks simultaneously in a fast-paced, high-energy environment. How you will do it: Key Roles & Responsibilities include, but are not limited to: Meeting Coordination Calendaring support for assigned team members. Scope of calendaring support to be discussed and agreed. Large meeting coordination (calendaring, AV, catering, logistics). Large meetings include department-wide meetings, internal team meetings, or meetings involving outside guests where catering is required (and appropriate) Event planning logistics Travel and Expenses Handle all travel for assigned team members, including complicated travel arrangements (e.g., international or multi-city travel) Process complex (i.e., multi-currency) expense reports for assigned team members Passport/visa support Finance/AP Handle POs, check requests, wire requests, vendor setups, etc. for assigned teams Support as needed with collection of spend reports and various billing metrics Additional support: Provide support for signature processing and assist with state bar licensing requirements, as needed Assist with reporting/tracking key KPIs for the department Maintain teams' [department-facing and company-facing] website content as necessary Handle incoming and outgoing FedEx, inter-office mail and faxes Handle special projects as they arise (both within teams and department-wide) as assigned High Performance includes: Taking ownership of an issue once it is brought to you - going the extra step to proactively seek out answers to problems that may fall outside your expertise Consistently looking for ways to improve/enhance processes, find efficiencies, think outside the box Showing flexibility as workloads fluctuate - willingness to provide backup coverage to others when needed, reaching out to team(s) or Legal Operations for additional work/projects. Demonstrating a high level of professionalism and handling sensitive/confidential information with appropriate care. Well organized; consistently completes projects on-time with great attention to detail. Ability to prioritize well and work efficiently Being eager to learn new things and applying knowledge to improve/simplify processes; the ‘extra mile' Striving to gain strong institutional knowledge about department and company processes Ability to successfully support team members with minimal assistance, ability to train new team members. Demonstrating cost-conscious behaviors Ability to independently and successfully resolve payment-related inquiries with AP. Clear understanding of company code/cost center structure; Clear understanding of AP processes and deadlines (month-end, urgent payment process, etc.); Clear understanding of monthly budgeting process - forecasts, accruals, quarterly target-setting. What we look for: Bachelor's degree preferred and minimum of four years prior Executive administrative support or coordinator experience is required, ideally in a global work environment Prior experience working in a legal environment preferred Must have demonstrated proficiency in using a variety of office/desktop solutions including Microsoft Office (Outlook, Excel, Word, and PowerPoint) - SharePoint is a plus Critical thinking skills and demonstrate problem solving capabilities Ability to work flexible hours on occasion, as required (i.e., working before 8am, after 5pm) Effective verbal communication skills as well as confidence in communicating with all levels of the organization Strong organizational skills and ability to multi-task in a fast-paced environment Attention to detail and ensures accuracy in work performed Proven ability to handle sensitive and confidential information ethically and responsibly HIRING HOURLY RANGE: $29.12-$40.14 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, location and alignment with market data.) This position includes a competitive benefits package. For details, please visit the About Us tab on the Johnson Controls Careers site at **************************************** Who we are: At Johnson Controls, we're shaping the future to create a world that's safe, comfortable and sustainable. Our global team creates innovative, integrated solutions to make cities more connected, buildings more intelligent and vehicles more efficient. We are passionate about improving the way the world lives, works and plays. The future requires bold ideas, an entrepreneurial mind-set and collaboration across boundaries. You need a career focused on tomorrow. Tomorrow needs you. Johnson Controls is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, status as a qualified individual with a disability, or any Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability or any other characteristic protected by law. To view more information about your equal opportunity and non-discrimination rights as a candidate, visit EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit here.

Job Description Are you ready to lead a vibrant team and make a meaningful impact in the world of chiropractic care? Connect Chiropractic in Oak Creek, WI, is on the lookout for an enthusiastic full-time Chiropractic Office Manager who thrives in a dynamic environment. With a competitive salary range of $40,000 - $55,000 per year and fantastic benefits, including 8 paid holidays, 40 hours of PTO (after one year of employment), unlimited unpaid PTO, group discounts for health, dental, and vision insurance, $50/month gym membership reimbursement, and free chiropractic care for employees and their family members, this is more than just a job-it's an opportunity to join a team dedicated to excellence and patient well-being. WHY WORK WITH US? Founded in 2020, our fast-growing clinic has quickly developed a reputation for having some of the highest quality chiropractic care in the Greater Milwaukee area. Our neurologically based approach to healthcare empowers our patients to take charge of their well-being. As we strive to stay on the cutting edge of the healthcare industry, we consider our employees to be our most important asset. We value them and want to help them progress and grow. To that end, we ensure that they have the training and support they need to succeed. We also offer generous benefits and a fun, fast-paced atmosphere that makes our office an exciting place to work. YOUR ROLE As our Chiropractic Office Manager, your day begins by organizing office operations and procedures, from handling correspondence to designing efficient systems. In this administrative position, you oversee a dedicated team, ensuring that every administrative function runs smoothly. You'll assist in hiring and evaluating staff, maintain office policies, and supervise daily activities. Your role is crucial in maximizing patient care, fostering clinic growth, and creating a supportive team environment. MINIMUM QUALIFICATIONS High school diploma or equivalent Preferred Qualifications: Managerial experience WORK SCHEDULE Oak Creek Schedule: Monday: 8am-1:30pm & 2:40pm - 7pm Tuesday: 6:30am-12pm Wednesday: 8:30am-12:30pm & 2:40pm-6pm Thursday: 8:30am-12:30pm & 2:40-7pm Excited to join our team as our new Chiropractic Office Manager? Applying for this administrative role is quick and easy! Our mobile-friendly initial application takes just 3 minutes. Apply now and let us know how you can make a difference at our clinic. We can't wait to see how you'll contribute to our team! Job Posted by ApplicantPro

at Midwest Veterinary Dental Services Office Manager - Midwest Veterinary Dental ServicesAbout the Role We're looking for a motivated Office Manager to support the Area Business Manager and help keep our veterinary specialty hospital running smoothly. This is a hands-on leadership role where you'll be part of the team more than half the time-while also guiding, mentoring, and supporting veterinary staff.If you enjoy balancing leadership responsibilities with day-to-day hospital operations and want to make a positive impact on both patients and people, this role is a great fit.As an Office Manager, you'll help build a strong hospital culture, support the veterinary practice operations, and ensure clients and patients have the best possible experience. You'll assist with team development, scheduling, and coaching, while working closely with the Area Business Manager to ensure the hospital meets its goals.What You'll DoOperations & Organization Process and review payroll to ensure accuracy and timeliness. Manage practice benchmarks related to financial performance, efficiency, and patient care. Oversee inventory management and controlled substance protocols. Maintain employee records and ensure OSHA compliance. Process accounts payable and receivable, ensuring timely and accurate billing. Review and generate operational and financial reports (End-of-Month, Flash, etc.) to share with leadership. Support the Area Business Manager with additional veterinary hospital operations needs. People & Culture Onboard, train, and support veterinary team members through hands-on coaching and development. Provide leadership and mentorship that promotes teamwork and professional growth. Partner with leadership to complete performance evaluations and address staff concerns. Assist with employee relations, including coaching conversations and performance counseling. Lead by example, working alongside the team in client service and patient care. Leadership & Communication Assist with recruiting and interviewing candidates to build a strong hospital team. Lead regular team meetings, promoting open communication and alignment. Serve as the primary point of contact for staff questions or operational needs. Ensure smooth communication between technicians, doctors, and administrative teams. Support client engagement, marketing initiatives, and community outreach to help the hospital grow. What We're Looking For High school diploma or equivalent (required). At least 5 years of veterinary experience, including 3+ years in a leadership, supervisory, or administrative role (preferred). Strong organizational and multitasking skills in a fast-paced veterinary environment. Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook). Experience with veterinary practice management software (Cornerstone, AVImark, ezy Vet, etc.) is a plus. Excellent communication, coaching, and problem-solving skills. A solutions-focused mindset with the ability to maintain efficient, compassionate operations. Professionalism, confidentiality, and a dedication to exceptional client service and patient care. Why You'll Love Working Here A role that combines leadership and hands-on veterinary operations. Opportunities to grow your management and leadership skills. A supportive leadership team and a positive clinic culture built on teamwork and respect. The chance to make a direct impact on client satisfaction, patient care, and team success.

Full-time Description Zuern Building Products is seeking a motivated and detail-oriented professional to join our team at our Allenton location. This dual role combines the responsibilities of Receptionist and Operational Administrative Assistant, making it a great opportunity for someone who enjoys being the first point of contact while also playing a key role in supporting daily operations. The right candidate will be self-motivated, organized, and eager to grow with a dynamic company! Responsibilities Reception & Customer Service Answer and direct phone calls in a polite and professional manner. Greet customers and visitors, ensuring they feel welcome and connected to the appropriate team member. Monitor receiving and customer gates; communicate with the yard as needed. Handle incoming and outgoing mail, deliveries, and packages. Call customers when product arrives and assist with customer inquiries. Support the Inside Sales team when needed. Operational & Administrative Support Assist the operations team with organization, compliance, and process improvement. Manage the Material Return Authorization (MRA) process, including coordination with vendors, issuing credits, and maintaining records. Reconcile daily cash drawer and complete daily bank deposits. Enter supplier credits and assist accounts payable when applicable. Support inventory management (cycle counts, year-end, orphan/negative items, store labels, etc.). Assist with product receiving and data entry. Monitor, organize, and order office supplies. Prepare reports, track discrepancies, and support operations leadership with projects. Assist with customer satisfaction efforts by answering questions, helping with literature/samples, and supporting sales and marketing initiatives. Partner with the GM on projects such as training facilitation, internal/external event coordination, and miscellaneous tasks. Requirements High school diploma or GED required. Proficiency in Microsoft Office; strong data entry skills. Strong communication and interpersonal skills. Excellent organizational skills, attention to detail, and ability to multitask. Basic accounting/general math skills. Punctuality and strong attendance record. Benefits: Family-valued culture Competitive Pay Career Growth Medical, Vision, and Dental Coverage Health Savings & Flex Plan 401k & Roth Plans with Company Match Profit Sharing Program Company Paid Life Insurance Policy Voluntary Short Term Disability and Life Insurance Paid time off (PTO) and Paid Holidays Why Join Us? This is an exciting opportunity to build a solid foundation in both customer-facing and operational support roles. You'll gain hands-on experience across multiple areas of the business while working in a supportive, team-oriented environment with room for career growth.

The Office Operations Manager oversees the daily administrative and operational functions of the community health center, ensuring efficient delivery of medical, behavioral health, and dental services. This role manages front office operations, supports clinical staff, ensures compliance with regulatory requirements, and drives process improvements to enhance patient satisfaction and operational efficiency. Essential Duties and Responsibilities The essential functions include, but are not limited to, the following: Operational Management Oversee day-to-day operations of the front office, including patient registration, scheduling, insurance verification, and billing coordination. Ensure smooth workflow between medical, behavioral health, and dental departments. Monitor appointment scheduling to maximize provider productivity and patient access. Develop, implement, and monitor office policies and procedures to ensure compliance with federal, state, and local regulations. Staff Supervision and Development Supervise, train, and evaluate administrative/front desk staff. Coordinate staff schedules and ensure adequate coverage at all times. Foster a collaborative and patient-centered work environment. Conduct regular staff meetings and performance evaluations. Compliance and Quality Improvement Ensure compliance with HIPAA, OSHA, and other applicable regulations. Participate in quality improvement initiatives and credentialing/accreditation activities. Track key performance indicators (e.g., patient satisfaction, no-show rates, billing accuracy) and recommend improvements. Financial and Resource Management Work with leadership to manage office budgets and expenses. Oversee supply inventory and procurement for medical, behavioral health and dental operations. Assist with grants and reporting as needed. Customer Service & Community Relations Address patient concerns or complaints promptly and professionally. Serve as a liaison between patients, staff, and leadership to resolve operational issues. Support outreach initiatives to strengthen community partnerships. Minimum Qualifications (Knowledge, Skills, and Abilities) Education & Experience: Bachelor's degree in Healthcare Administration, Business Administration, or related field (or equivalent experience). Minimum 3-5 years of leadership experience in healthcare office management or operations, preferably in a community health center or FQHC setting. Experience supervising staff in a medical or dental environment. Knowledge, Skills, and Abilities: Strong understanding of medical and dental office workflows, insurance billing, and scheduling systems. Familiarity with electronic health records (EHR) and dental practice management software. Excellent leadership, organizational, and problem-solving skills. Strong interpersonal and communication skills with a patient-centered approach. Ability to manage multiple priorities in a fast-paced environment. CERTIFICATES, LICENSES, REGISTRATIONS: Current Wisconsin driver's license required. Racine Community Health Centers, Inc. is an Equal Opportunity Employer