Office manager/administrative assistant jobs in Wheaton, IL

Who We Are: Advocus Title (formerly known as ATG) is a title insurance underwriter and provider of settlement services. But we offer so much more. At our core, we are a lawyer service organization: A family of companies whose greater purpose is to help attorneys help their clients. By offering real estate, process serving, judicial sales, and education services to attorneys, Advocus offers value to both the profession and the public. We are agile and adaptable to the nuances of the markets we serve, while upholding the highest standards of the profession. For more than 50 years, Advocus has supported a professional, service-oriented staff. We are dedicated to our team's continuing education and encourage growth both at work and in life. PAY RANGE: $21-$22/hr JOB SUMMARY: Process prior policy requests and issue CPLs. Answer company phone lines, assisting callers with closing information. Provides administrative support to members, closers, clients and other Advocus personnel. ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Process and provide prior policies and CPLs upon request. Handle incoming and outgoing mail, escrow deposits, scanning uploading documents, distribute mail and UPS deliveries. Answer telephones. Provide general clerical assistance, including filing, photocopying and data entry. Other duties as assigned. QUALIFICATIONS AND POSITION REQUIREMENTS: Exceptional attention to detail and follow-up. Superior customer service skills. Professional telephone etiquette and email correspondence. Accurate data entry skills. Organized and able to manage multiple projects simultaneously. Ability to work overtime as business demands require. A minimum of one year of customer service experience in an office environment. Familiarity with title insurance preferred. MINIMUM EDUCATIONAL REQUIREMENTS: High School diploma.

A leading professional services firm headquartered in Chicago is seeking an Executive Assistant and Office Administrator to provide high-level administrative support to their president and ensure smooth daily operations of the office, including reception. This pivotal role requires a polished, resourceful professional with excellent judgment, organizational finesse, and the ability to manage multiple priorities in a fast-paced environment. THE ROLE: Serve as the primary point of contact for the office, managing phone communications, visitors, and inquiries with professionalism and discretion. Manage a complex executive calendar, including client meetings, internal planning sessions, travel arrangements, and firmwide events. Prepare meeting materials, coordinate logistics, and ensure follow-up on key action items. Draft, proofread, and edit correspondence, reports, and presentations for internal and client-facing purposes. Oversee general office operations including ordering supplies, vendors, and facilities management to ensure a professional, efficient work environment. Support firmwide initiatives, team meetings, and company events, from concept through execution. Track project timelines, coordinate deliverables, and maintain organized documentation. Uphold the highest standards of confidentiality and professionalism in all interactions. YOU: Bachelor's degree preferred but not required. 3+ years of administrative experience supporting senior leaders, ideally within a professional services, consulting, or client-focused environment. Advanced proficiency in Microsoft Office Suite; familiarity with project management or CRM tools is a plus. Exceptional written and verbal communication skills with meticulous attention to detail. Strong sense of ownership, initiative, and follow-through. Ability to balance multiple priorities with poise, discretion, and a service-oriented mindset. This is a 5 day in office role. This firm offers a competitive compensation package and comprehensive benefits, along with a collaborative and high-performing work culture. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

(temp-to-hire) Our construction client is seeking a detail-oriented Office Manager to oversee administrative operations, project documentation, and billing workflows. This is a temp-to-hire opportunity, with a temp period of ~3-4 months. Location: In between Bedford Park and Bridgeview, IL (Zip code 60638) Work setting: Fully onsite; Monday - Friday Hours: 40/hrs. a week; 8am - 5pm Compensation: $80k - $90k (based on experience) Key Responsibilities: Office & Operational Management Oversee day-to-day office operations and serve as the onsite admin point of contact Support internal communication, scheduling, and coordination with internal teams Maintain structured project documentation and filing systems (digital and hard copy) Financial Administration & Invoicing Prepare weekly invoices, including progress billing, lien waivers, and supporting documents Track accounts receivable and follow up on outstanding invoices Handle certified payroll submissions and track time, payroll inputs, and equipment usage. Monitor new projects, change orders, contract numbers, and related billing documentation. Compliance & Documentation Request, collect, and maintain required payout documents from subcontractors Manage monthly contractor/subcontractor payment confirmations through online portals. Maintain annual business registrations and general compliance documentation. Manage compliance documentation, subcontractor paperwork, audits, business registrations, and vehicle/equipment renewals. Qualifications Bachelor's degree in business, Accounting, Finance, or related field. 3+ years of office administration experience in construction industry Knowledge of certified payroll, progress billing, and lien waivers. Strong organization, accuracy, and ability to manage multiple priorities independently. Proficiency with Microsoft Office and construction/accounting software.

On behalf of Robert Half client, we are looking for a dedicated Office Manager located in Rosemont, Illinois to lead and oversee the daily operations of their fast paced office. This role is essential in ensuring smooth administrative functions, maintaining office organization, and supporting various operational needs. The ideal candidate will bring excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently. Monday - Friday 8:00am-5:00pm Hybrid - 3 days onsite, 2 days WFH Compensation: $80k- $90k Benefits: Medical, Dental, Vision, 401k, PTO Responsibilities: • Distribute incoming mail and ensure timely handling of correspondence. • Monitor and replenish office supplies inventory • Maintain the cleanliness and organization of office spaces, including kitchens, storage areas, and conference rooms. • Facilitate onboarding processes by preparing workstations and offices for new hires. • Place service requests with building management for access cards, facility issues, and other needs. • Set up and manage accounts with utility. • Coordinate meeting logistics, including securing conference rooms, arranging catering, and scheduling annual meetings. • Oversee the office security system, ensuring proper functionality and addressing any issues. Requirements: • Proven experience in administrative office management or similar roles. • Strong organizational skills with the ability to multitask and prioritize effectively. • Proficiency in managing office supplies and vendor accounts. • Familiarity with accounts payable processes and invoice management. • Excellent communication skills for interacting with vendors, building management, and internal teams. • Ability to coordinate and facilitate meetings and events. • Experience with security systems or facility management is a plus.

We are looking for a collaborative team player who will support the tactical execution of our premier Beauty client's Retail Media Network, UB Media as a Financial Assistant. This role requires someone who exhibits strong communication skills, is a self-starter and excels at driving efficiency. The Digital Media Coordinator's responsibilities include spearheading financial processes for UB Media as well as keeping internal systems up to date. This role will work closely with the Sales and Account Management team while collaborating with other internal teams (ex. Finance). We are seeking an enterprise thinker who is always looking to improve processes and isn't afraid to call out areas of opportunity. CORE JOB RESPONSIBILITIES: Supports UB Media team monthly financial forecasting process by collaborating with the UB Media sales team on their individual and team revenue goals Leads contracting process with UB Media's brand partners to bill media campaigns accurately and efficiently Maintains organization across internal tools such as Advendio, SAP, Monday.com, and SharePoint Takes initiative to partner across the Ulta Beauty organization to compile data as well as identify and solve any billing discrepancies Pulls reporting to help with business development and areas of opportunity for the UB Media sales team REQUIREMENTS FOR CONSIDERATION: BA/BS in Marketing or Business Administration Minimum 2 years of experience in a client services or finance and billing related role Proficiency using Microsoft Office including Excel, PowerPoint, and Word; experience with Salesforce, Monday.com, and SharePoint is a plus High attention to detail and exceptional organizational skills Advanced problem-solving skills Experience working effectively in a team atmosphere as well as independently Must be able to work under time constraints and meet deadlines Excellent communication skills; verbal and written Ability to work in a fast-paced, ambiguous environment and manage multiple projects simultaneously

Group 1001 is a consumer-centric, technology-driven family of insurance companies on a mission to deliver outstanding value and operational performance by combining financial strength and stability with deep insurance expertise and a can-do culture. Group1001's culture emphasizes the importance of collaboration, communication, core business focus, risk management, and striving for outcomes. This goal extends to how we hire and onboard our most valuable assets - our employees. Why This Role Matters: G1001 Innovations is a cross-functional team supporting the company's strategic vision and growth. We focus on identifying and developing new business lines, designing and launching new products, identifying and structuring reinsurance and risk-transfer transactions for our balance sheet, and establishing and nurturing strategic partnerships within the insurance and broader financial services industry. The Executive Assistant & Office Manager is responsible for providing high-level support to senior executives while ensuring the smooth and efficient operation of the office. This role combines executive assistance with office management duties, requiring strong organizational, communication, and multitasking skills. How You'll Contribute: * Provide comprehensive operational support to the executives and select team members, including calendar management, meeting coordination, and travel arrangements * Support internal and external meeting preparation and follow-ups, including logistics, agendas, and minutes * Compile meeting documents for upload into the data repository and when applicable, track in applicable project tracking systems (i.e., Asana) * Serve as the liaison between various stakeholders and collaborates closely with other Executive Assistants * Organize travel information into trip itineraries/agendas with applicable information * Prepare expense reports in Concur as needed * Coordinates meetings/events/team activities, if needed, which includes securing space, welcoming attendees, arranging food & refreshments, and confirming participant reservations and attendance. * Organize and maintain office operations and procedures, including ordering supplies, managing office equipment, and overseeing facility maintenance * Coordinate building security for visitors and new team members including badging and floor mapping * Responds promptly to all incoming inquiries, analyzing staff and client needs, and recommending solutions using excellent judgment * Maintain confidentiality of sensitive information at all times * Manages all administrative tasks, including various projects as they arise and always preempting the needs, requirements and constantly being one step ahead What We're Looking For: * At least 3+ years of experience as an Executive assistant or comparable position. * High school diploma or equivalent is minimum required education. Associates or Bachelor's Degree is preferred. * Proficiency in Outlook, Excel, Word, PowerPoint and experience with expense management software and data share sites * Willingness to be responsive evenings and weekends for time sensitive matters * Ability to be in the office Monday to Thursday 8:30am to 5pm (or as needed) * Highly organized, precise, proactive and capable of multitasking. * Understands the importance of deadlines and discretion in dealing with issues of a sensitive nature. * Able to balance competing priorities. * Capable of developing and maintaining effective working relationships with a broad constituency. * Possesses sound judgment. * Excellent oral and written communication skills. Benefits Highlights: Employees who meet benefit eligibility guidelines and work 30 hours or more weekly, have the ability to enroll in Group 1001's benefits package. Employees (and their families) are eligible to participate in the Company's comprehensive health, dental, and vision insurance plan options. Employees are also eligible for Basic and Supplemental Life Insurance, Short and Long-Term Disability. All employees (regardless of hours worked) have immediate access to the Company's Employee Assistance Program and wellness programs-no enrollment is required. Employees may also participate in the Company's 401K plan, with matching contributions by the Company. Group 1001, and its affiliated companies, is strongly committed to providing a supportive work environment where employee differences are valued. Diversity is an essential ingredient in making Group 1001 a welcoming place to work and is fundamental in building a high-performance team. Diversity embodies all the differences that make us unique individuals. All employees share the responsibility for maintaining a workplace culture of dignity, respect, understanding and appreciation of individual and group differences. #LI-JL1

Benefits: 401(k) Health insurance Paid time off *Prior State Farm experience required* ROLE DESCRIPTION: As Office Manager - State Farm Agent Team Member with Michelle Twitchell - State Farm Agent, you equip our agency to continually achieve its goals. You empower our agency by implementing and supporting office policies and consistently ensuring the execution of advantageous customer experiences. As an organized and detail-oriented professional, your skillset promotes the basis for people in our community to have something they need. Michelle Twitchell - State Farm Agent is eager to bring aboard your collaborative presence. RESPONSIBILITIES: Establish customer relationships and follow up with customers, as needed. Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification. Use a customer-focused, needs-based review process to educate customers about insurance options. Ensure the office is well-maintained, and continuously equipped to successfully meet customer needs and to market relevant products. QUALIFICATIONS: Excellent communication skills - written, verbal, and listening Highly organized and detail-oriented Experience in customer service required Experience in sales preferred Proactive in problem-solving Able to work in and manage a team environment Experience in Windows computer applications Able to coordinate and collaborate with others to achieve agency goals. Able to succeed in a fast-paced environment Able to obtain Property and Casualty License Able to obtain Life and Health License BENEFITS: Simple IRA Salary plus bonus Health benefits Paid time off (vacation and personal/sick days) Flexible hours Growth potential/Opportunity for advancement within my agency License reimbursement Compensation: $58,000.00 - $85,000.00 per year Do you want a career and not just a job? We are an established, growth-oriented agency with a team of highly motivated individuals. We attribute our success to having a fun, energetic environment that is an enjoyable place to work. If you're willing to work hard and you expect to get results from yourself and those around you, we want to meet you and talk about the opportunity we have for you. About Our Agency Our office is located in Bartlett, Illinois. I have been a State Farm agent since 1984. I am a proud graduate of Millikin. We currently have 8 team members at our agency. We have 91 years of combined insurance experience in our office. Our agency has received awards including: President's Club, Chairman's Circle, Ambassador Travel, Legion of Honor, Senior Vice President's Club, Crystal Excellence Award, National Quality Award, Silver Scroll, Golden Triangle, and Bronze Tablet Additional languages spoken: Spanish If you want a career, not a job, then we encourage you to apply. State Farm agents are independent contractors who hire their own employees. State Farm agents' employees are not employees of State Farm. Agents are responsible for and make all employment decisions regarding their employees.

Salary: Job Description: Executive Assistant to the General Counsel Department: Legal Reports To: General Counsel The Executive Assistant to the General Counsel at the Chicago Center for Sports Medicine and Orthopedic Surgery plays a vital role in supporting the General Counsel in managing legal affairs, healthcare compliance, and administrative tasks. This position involves dynamic responsibilities in coordinating events, managing schedules, and ensuring seamless communication within the legal and compliance functions. Essential Tasks and Activities: Administrative Support: Provide high-level administrative assistance to the General Counsel, including managing calendars, scheduling meetings, and handling correspondence. Communication Management: Act as a central point of contact for the General Counsel, managing phone calls, responding to emails, and ensuring effective communication internally and externally. Event Coordination: Coordinate legal and compliance-related events, ensuring smooth execution and timely communication to relevant stakeholders. Travel Arrangements: Make travel arrangements for the General Counsel, including booking flights, accommodations, and other logistical details. Meeting Support: Assist in scheduling, preparing materials, and taking accurate notes and minutes during legal and compliance-related meetings. Business Errands: Run various business errands on behalf of the General Counsel, ensuring efficient handling of external tasks. Rent Collection: Manage rent collection processes, ensuring timely and accurate handling of financial transactions related to the legal and compliance department. Data Management: Manage spreadsheets, organize data, and create organizational systems to enhance efficiency within the legal and compliance functions. Collaboration: Work closely with the Practice Administrator and other department heads to ensure seamless collaboration and communication across the organization. Competencies: Organizational Skills: Exceptional organizational abilities to manage calendars, events, and administrative tasks effectively. Communication: Strong written and verbal communication skills to interact with internal and external stakeholders. Time Management: Ability to prioritize and manage time efficiently in a fast-paced environment. Adaptability: Flexibility and adaptability to handle dynamic responsibilities and changing priorities. Work Environment/Physical Demands: Primarily office-based with occasional requirements for external tasks and errands. Required Education & Experience: Bachelor's degree preferred. Proven experience as an executive or personal assistant, preferably in a legal or healthcare compliance setting. Preferred Qualifications: Familiarity with healthcare compliance processes and legal affairs. This role presents an exciting opportunity for an energetic and organized professional to contribute to the legal and compliance functions within a dynamic healthcare environment. The Executive Assistant will play a key role in supporting the General Counsel and enhancing the overall efficiency of legal and compliance operations.

Strategic Executive Coordinator - Be the CEO's Ultimate Ally at Lily and Fox! Be the right hand to a CEO building a world-class brand, business, and life. Are you a high-energy, ultra-organized superstar ready to make a massive impact? Do you thrive on turning chaos into clarity and executing with precision? At Lily and Fox, we're on a mission to make beauty more affordable and we need a Strategic Executive Coordinator to partner with our visionary CEO, Sean Barry, to make it happen! This isn't your average assistant gig. You're the CEO's right-hand, a trusted confidant, and a master orchestrator who owns both professional and personal priorities with finesse. From shielding Sean's time to driving hiring strategies and streamlining family logistics, you'll be the force that keeps everything running smoother, faster, and smarter. If you're assertive, polished, and obsessed with getting things done, this is your chance to shine! Why This Role Rocks Be the CEO's Secret Weapon: Protect Sean's focus, amplify his impact, and make him look like a rockstar in every area of life. Own High-Stakes Execution: Lead hiring workflows, manage complex calendars, and coordinate across business and family with ease. Create Calm in the Storm: Bring order to chaos with systems, SOPs, and a proactive mindset that anticipates needs before they arise. Make a Real Difference: Help Lily and Fox inspire customers while supporting Sean's vision to scale the business and live his best life. What You'll Do - Big Rocks - The Game-Changers Master the Inbox & Calendar: Triage CEO's emails and schedule with ninja-like precision, ensuring only the critical gets through. Lead Hiring Like a Pro: Own the hiring process, post roles, screen candidates, coordinate interviews, and prep Sean only when needed. Plan Like a Strategist: Build weekly systems for business and personal priorities, keeping everything on track. Own Supplier Communication: Triage and respond to Supplier communications with lightning speed Run Family Logistics: Coordinate with CEO's partner on family events, social events, and more, making life seamless. Streamline Decisions: Create systems for task delegation, decision triage, and flawless information flow. 80% Daily Wins - Keep the Machine Humming Protect CEO Focus: Filter emails, batch requests, and block deep work time to keep CEO in the zone. Nail Scheduling & Travel: Book meetings, flights, and family plans with zero errors, plus research epic dinner spots or gifts. Drive Team Coordination: Delegate tasks, follow up on deliverables, prepare agendas, and keep the team aligned without the CEO lifting a finger. Support Family: Manage family logistics, social events, schedules, and special events Build Systems That Scale: Create dashboards, SOPs, and checklists for business rhythms, family routines, and admin tasks. Handle Personal Admin: Track subscriptions, organize receipts, and liaise with accountants to keep CEO's personal life frictionless. Boost Relationships: Send thoughtful gifts, manage contacts, and prepare background summaries for max impact. As-Needed Projects Jump into special projects, from cross-department coordination to ad-hoc leadership requests, with enthusiasm and skill. 🧠 You'll Thrive Here If You… Think like an operator but serve like a concierge Take ownership, not orders Love bringing structure to chaos Can switch from booking a dinner reservation to scheduling interviews in the same hour Have an eye for detail and a bias for action Value thoughtfulness, discretion, and initiative Take pride in making others look good This is not a work-from-home position. Good luck to everyone who applies! Equal Employment Opportunity: Lily and Fox is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, genetic information, protected veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by law. This job specification should not be construed to imply that these requirements are the exclusive standards of the position. This is not to be considered a complete list of job duties, which appear in the for this position, and which may be amended from time to time at the discretion of Lily and Fox. Incumbents will follow any other instructions and perform any other related duties as may be required by their manager. Please note, this job description is not a contract of employment and may be modified to meet evolving business needs. Employment at Lily and Fox is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice. Type: Full-time, on-site Salary: $60,000-$100,000

Class Title: EXECUTIVE I - 13851 Skill Option: None Bilingual Option: None Salary: Anticipated Salary $5,928-$8,493/month ($71,136-$101,916/year) Job Type: Salaried Category: Full Time County: DuPage Number of Vacancies: 1 Bargaining Unit Code: RC062 Merit Comp Code: This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Division of Family and Community Services is seeking to hire an energetic and detail-oriented Office Manager to oversee the office support operations of the DuPage County Local Office. The position organizes, plans, executes, controls and evaluates the activities of staff engaged in maintaining central files, operating the office switchboard, client transactions processing, office maintenance, petty cash, building security and grounds keeping; monitors local office budget for equipment, commodities, supplies, travel and other administrative costs; and authorizes expenditures. Through our programs, services and prevention efforts, the Division improves the health and well-being of individuals and promotes self-sufficiency and integrity of families of Illinois. Essential Functions Serves as office manager of a Department of Human Services (DHS) local office. Serves as a working supervisor. Utilizing Microsoft Office Suite, including Excel, reviews non-programmatic expenditures for the office. Manages the physical operations of the office to ensure that office equipment and physical plant operates efficiently and safely. Meets and confers with program staff in the local office to discuss production and resolves operational problems. Initiates or approves recommendations for personnel actions such as requisitions for personnel replacements, requests for the establishment or abolishment of positions. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration. Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program. Specialized Skills Of the one (1) year required experience, requires one (1) year of professional experience in office management and directing and monitoring physical office operations, including centralized clerical, switchboard, client transaction processing, petty cash fund, administrative (non-programmatic) budget, building security, grounds keeping and building maintenance, for a public or private organization. Preferred Qualifications One (1) year of professional experience in office management and directing and monitoring physical office operations, including centralized clerical, switchboard, client transaction processing, petty cash fund, administrative (non-programmatic) budget, building security, grounds keeping and building maintenance, for a public or private organization. Two (2) years of professional experience assisting customers utilizing a public assistance eligibility system such as Integrated Eligibility System (IES). Two (2) years of professional experience effectively communicating with staff in the discussion of office production methods and operational problem resolution. Two (2) years of professional supervisory experience assigning work, providing guidance to subordinates, training staff, approving time off, and preparing and signing performance evaluations. Work Hours: Mon-Fri, 8:30am-5pm, 1 hour unpaid lunch. Work Location: 1717 Park St, Naperville, Illinois, 60563 Family and Community Services Region 2 Office Services DuPage Office/DuPage County Agency Contact: *************************** Posting Group: Leadership & Management; Social Services About the Agency: The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity. As a State of Illinois Employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Federal Public Service Loan Forgiveness Program eligibility GI Bill Training/Apprenticeship Benefits eligibility for qualifying Veterans 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: **************************************************** This position DOES contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com - click “Application Procedures” in the footer of every page of the website. State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: ****************************** ***************************

Job Description Dental Office Manager / Team Leader Schedule: Mon, Tue, Thu: 9:00 AM - 6:00 PM Wed: 9:00 AM - 4:00 PM Fri: 9:00 AM - 2:00 PM Sat: 8:00 AM - 2:00 PM About the Role: Are you a natural leader who loves helping both patients and teams thrive? Our busy dental practice in Oak Brook is looking for a Dental Office Manager / Team Leader to guide our team and create a positive, growth-focused environment. We're searching for someone who is organized, reliable, and genuinely passionate about supporting people, whether it's patients walking through our doors or team members growing in their careers. What You'll Do: Lead with confidence, positivity, and a “roll up your sleeves” attitude Create a warm, respectful workplace where everyone feels valued Support patients with compassion and professionalism Build strong relationships with doctors and team members to keep the office running smoothly Coach, mentor, and inspire your team to perform at their best Help recruit and retain great people who share our high standards Bring energy and enthusiasm to team huddles and meetings Stay adaptable and solutions-focused when challenges arise What We're Looking For: 1+ year of dental experience (understanding the flow of a dental office) 3+ years of management experience (leading, coaching, and growing a team) Strong communication skills with the ability to listen, encourage, and problem-solve Reliable, hardworking, and committed to excellent patient care Benefits: 401(k) & matching Dental, health, vision insurance Flexible schedule Flexible spending account & health savings account Life insurance Paid time off Pet insurance Referral program Retirement plan Tuition reimbursement Job Type: Full-time Work Location: In person Ability to Commute: Oak Brook, IL 60523 (Required) Smile Jobs is the exclusive recruiting partner for a network of independent neighborhood practices and boutique groups located throughout Michigan, Georgia, Illinois, Alabama, and Colorado. These affiliated offices are higher-end fee-for-service and/or select PPO-based, doctor led practices, with long standing reoccurring patients and strong reputations.

About Us: CDO Group is a leading construction management firm dedicated to delivering high-quality projects on time and within budget. We take pride in our innovative approach and commitment to excellence. For more information, visit cdogroup.com. Job Title: Executive / Personal Assistant to the CEO Location: Oak Park, IL (In-House) Company: CDO Group Reports To: Chief Executive Officer (CEO) Employment Type: Full-Time, On-Site Salary Range: $50,000 - $70,000 annually (commensurate with experience) Position Overview: We are seeking a highly organized, proactive, and resourceful Executive / Personal Assistant to support the CEO of CDO Group. This in-house role requires a high level of discretion, professionalism, and the ability to manage a wide range of administrative and personal tasks in a fast-paced environment. Key Responsibilities Executive Support: Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel. Prepare and organize materials for meetings, presentations, and reports. Act as a liaison between the CEO and internal/external stakeholders. Handle confidential information with integrity and discretion. Track and follow up on key action items and deadlines. Assist with email management and correspondence. Personal Assistance: Coordinate personal appointments, travel, and errands as needed. Manage household or personal projects and vendors. Support event planning for both professional and personal engagements. Operational Support: Assist with special projects and initiatives led by the CEO. Conduct research and compile data to support decision-making. Help streamline processes and improve organizational efficiency. Qualifications: Proven experience as an executive or personal assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools. Ability to work independently and handle multiple priorities. High level of discretion and professionalism. Preferred Qualifications: Experience in the construction or real estate industry. Bachelor's degree in Business Administration or related field. Familiarity with project management tools (e.g., Asana, Trello, Monday.com). Why Join Us? Be part of a dynamic and growing company with a strong mission. Work closely with visionary leadership. Competitive compensation and benefits. Opportunities for growth and development. If you thrive in a role that demands excellence, precision, and creativity, we want to hear from you!

SEIU Healthcare IL IN MO KS is a dynamic, action-oriented union representing over 100,000 healthcare and childcare workers throughout Illinois, Indiana, Missouri, and Kansas. We believe in a society defined by freedom and justice, where we can all have quality education, health care, and jobs, and where we all can live a full and plentiful life of our choosing. SEIU HCIIMK's mission is to organize together to build power and demand and win social and economic justice for our communities. Location: Chicago/Hybrid Remote Schedule Purpose: The Executive Assistant & Project Coordinator will provide professional support to the Chief of Staff (COS), cross-union functional Directors, and the union-wide Program Team. This position reports directly to the Chief of Staff. This confidential, non-bargaining unit position serves as a key executor of organizational processes and systems, communications, and collaboration to advance the union's core strategies and goals, including organizing, member strength, and advancing care for all and raising industry standards for workers across our industries. Duties and Responsibilities: Strategic Planning, Campaigns, Program: Support the COS, cross-union functional Directors, and the union-wide Program Team on strategic planning and organizational change initiatives that are cross-union or within the purview of a cross-union functional Director. Lead support to the COS and cross-program functional Directors to create and manage systems to track union wide progress of goals and to implement project management systems across our campaigns and programs. As directed by the COS, project manages union-wide programs and initiatives. Administrative: Manages the Executive's schedule, meeting preparations, follow-up tasks, and assistance with complex people coordination. Manages the cross-union systems across the Chief of Staff's portfolio, including staff time off, staff development plans, staff assessments, new staff onboarding, etc., including supporting other cross-union functional Directors on these systems. Planning and assisting in meeting facilitation through formation of agendas and other logistics. Coordinating resources and tools to ensure the success of meetings. Managing memos, meeting minutes, and correspondence. Managing the system for tracking organizer/staff development training opportunities and participation. Managing logistics for staff deployed externally for campaigns. Support the administrative processes for Member Intern/Lost Timer requests. Work with directors to set up systems for financial tracking and reporting, creating and executing contracts, and staff and member travel deployments, coordinating with the operations team on ordering supplies and other logistical needs. Manages COS expenses, tracking and reporting, and reviews budgets. Other duties as assigned. Other Expectations: All union staff are expected to respect the processes of the organization and to work within the framework of the organization to resolve internal disputes and issues. Working Conditions: The Executive Assistant may be required to work long and irregular hours, and to work on weekends and holidays when necessary. Key Qualification Criteria: The ideal candidate will have at least five (5) years of experience in administrative and program support functions. Successful candidates shall possess relevant experience through their previous work in economic, social or racial justice organizations or campaigns. Experience with the systems and structures that provide a foundation for successful programs, campaigns, cross-people, and cross-team coordination. Basic understanding of the principles of organizing and a strong commitment to economic, social, and racial justice. Ability to work in a multicultural and diverse work environment. Strong writing and proofreading ability. Intermediate to advance knowledge with Microsoft Office Suite (Word, Excel, and PowerPoint) and project management software such as Microsoft Project, Trello, or similar. Ability to set up video conferencing meetings & associated tools within platforms, such as Zoom & Microsoft Teams. Effective writing skills include the ability to synthesize information into clear, concise messages both for analytical reports and executive summaries. Exceptional verbal communication includes the ability to relate well with others and ability to adapt style as needed to all levels of the organization. Ability to learn and adapt to new and ongoing changes in technology. Knowledge of budget management, creating workplans, and tracking projects. Efficiently plan and manage meetings or conference budget and resources. Good and ethical judgment. Willingness to take initiative and to work with a team. Ability to work independently and balance conflicting demands successfully. Can maintain working relationships with other staff and members and have experience collaborating with others. Preferred Qualifications - Candidates with one or more of the following are preferred: Bilingual English/Spanish is a plus but not required. Applicants of color are encouraged to apply. Salary and Benefits: Salary: $87,966.12 - $90,411.21/ Annually Benefits & Additional Compensation: Full-time employees are eligible for a comprehensive benefits package that includes: Health (Medical), Dental, and Vision Insurance; Dependent Care and Commuter/Transit Flexible Spending Accounts; a Health Reimbursement Account; Basic and Voluntary Life Insurance; Short-Term and Long-Term Disability Insurance; Paid Parental Leave; Ancillary Benefits such as Accident, Critical Illness, and Hospital Indemnity coverage; Employee Assistance Program (EAP); Pension Plan eligibility once vested; 401(k) Retirement Plan; Paid Holidays; and Paid Time Off. Most benefits are available to full-time employees on the first of the month following the hire date.

ENERCON's Nuclear Services Group is seeking a Project Manager. In this role, you will lead the charge in crafting winning engineering proposals alongside our talented technical team, ensuring meticulous detail and innovation. Develop comprehensive project plans and enforce rigorous standards to drive success and exceed client expectations. From managing schedules and budgets to fostering client relationships and seizing new opportunities, this role is the ultimate blend of leadership, strategy, and technical expertise. This role can be based in one of the following locations: Chattanooga, TN Birmingham, AL Kennesaw, GA (Suburb of Atlanta) Overland Park, KS Naperville, IL Soddy-Daisy, TN Athens, AL Responsibilities Imagine a day where you're leading a team to craft winning engineering proposals and develop detailed project plans that ensure success from start to finish. You're at the center of complex scheduling, managing client relationships, and driving project performance, all while overseeing quality, budgets, and timelines to deliver exceptional results and seize new opportunities. Leadership & Team Collaboration: Lead efforts with technical staff to develop highly detailed and winning engineering proposals. Manage matrixed technical staff to ensure client deliverables meet quality standards, schedules, and technical requirements. Enforce internal and external work standards/schedules, supervise sub-contractor personnel, and communicate organizational policies, purposes, and goals to subordinates Project Management Excellence: Develop Nuclear Services Project Work Plans, Risk Management Plans, Communication Plans, Work Breakdown Structures, and Dictionaries. Responsible for development, execution, and reporting of project schedules, including preparing recovery schedules and rebaselining schedules. Understand complex scheduling tools including earned value management and reporting processes Client Relations & Business Development: Foster and maintain strong relationships with assigned clients, serving as the single point of contact for assigned projects. Manage client interactions, negotiating and controlling project scope to client and company satisfaction. Support marketing efforts, including identification of new opportunities, proposal preparation, and follow-up Financial & Reporting Oversight: Formulate and develop detailed internal and Federal reporting requirements. Understand project financials and be able to regularly report on financial status and overall project performance to management Qualifications Minimum of 8 years' experience in power generation or nuclear industries as an Engineer or Project Manager Bachelor's Degree in Engineering OR PMP Certification and 10 years' applicable experience Skilled in cost / workhour estimating and proposal development and review Capable of reporting on and managing scope, schedule, and cost for multiple projects executing simultaneously Knowledge in earned value management, rules of credit, and progress reporting Experienced in contract and non-disclosure agreement language development and review Ability to understand and work with budget and accounting processes Strong coordination and team building skills Excellent organizational, time management, strategic planning, writing, communication, decision-making, and presentation skills Effective communication skills with demonstrated ability to work across disciplines and teams Working knowledge of MS Word, Excel and PowerPoint Ability to travel between 10-15% of the time; duration of travel may vary depending on project and client needs, ranging from a few days to a few weeks. Position may occasionally require a client site assignment lasting several months at a time #LI-SH7 Pay Range USD $120,000.00 - USD $180,000.00 /Yr. Additional Information About ENERCON: At Enercon Services, Inc. (ENERCON), we're driven by our people-and we're proud to offer rewarding careers in a culture of excellence. We provide a comprehensive benefits package and professional development opportunities that support your long-term growth. What We Offer: Enjoy full benefits for you and your dependents starting day one, no waiting period Flexible work arrangements, including hybrid and alternative schedules 401(k) with employer matching Tuition reimbursement Professional Engineer (PE) license support and incentives Want to see the full picture? Click HERE to see our Comprehensive Benefits Salary Range Information: If a salary range is listed, it reflects the typical range for this full-time position based on the role, level, and location. Individual compensation within the range will be determined by factors such as work location, relevant experience, job-related skills, and education or training. Eligibility to Work: Candidates must be legally eligible to work in the US without requiring current or future sponsorship. Ability to pass a pre-employment and random drug and alcohol screenings, ENERCON and client specific background checks, and annual motor vehicle record (MVR) according to company and client policies. Equal Opportunity Employer: ENERCON does not discriminate in employment opportunities or practices based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. Connect with Us: *************** | LinkedIn

We are seeking a highly organized and proactive Project Coordinator/Executive Assistant to support the Owner in managing multiple projects and daily business operations. This role requires a strong ability to multitask, prioritize competing demands, and maintain effective communication with internal and external stakeholders. The ideal candidate will be detail-oriented, resourceful, and comfortable working in a dynamic environment where responsibilities can shift quickly. Key Responsibilities Assist the Owner in planning, coordinating, and overseeing various business and client projects. Track project milestones, deliverables, and timelines to ensure deadlines are met. Prepare, review, and maintain project documentation, reports, and presentations. Manage scheduling, calendars, and meeting coordination on behalf of the Owner. Act as a liaison between the Owner, clients, vendors, and team members to ensure smooth communication and follow-up. Provide administrative support, including drafting correspondence, managing files, and handling confidential information. Conduct research, gather data, and prepare summaries to support decision-making. Monitor and follow up on action items, ensuring progress is maintained. Support day-to-day operational needs and assist with ad-hoc tasks as assigned. Qualifications 2+ years of experience in project coordination, executive support, or administrative roles. Strong organizational and time-management skills with the ability to handle multiple priorities. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.G., Trello, Asana, Monday.Com). Ability to work independently with minimal supervision and maintain confidentiality. Professional, adaptable, and solution-oriented mindset. Preferred Skills Experience supporting executives or business owners. Familiarity with project management methodologies (Agile, Waterfall, etc.). Strong problem-solving skills and attention to detail.

Job Content/Function The Dental Office Manager is responsible for managing the daily operations of a dental office, ensuring that patients receive high-quality dental care in a welcoming and professional environment. This role involves overseeing administrative staff, maintaining financial records, and resolves patient matters and concerns. Duties & Responsibilities Develops/maintains collaborative and professional relationships with all office team members to encourage a team effort in all clinical activities Collaborate with Providers on nonclinical matters such as scheduling templates, office flow, patient experience, etc. Trains, supervises, motivates, leads, and works alongside all Front Desk personnel, supporting in Front Desk duties such as monitoring no-shows, scheduling patients, rescheduling patients, answering patient calls, reviewing treatment plans with patients, and collecting payment obligations Leads and motivates the office to achieve our overall goal to deliver great patient experiences every day Coordinates trainings and professional development activities for the office Facilitates office staff meetings to recognize team successes, communicate changes of policies and procedures, have performance discussions, and plan the day's and week's events Have one-on-one meetings with each team member regularly to set clear expectations on performance Works with the Chief Marketing Officer to implement marketing strategies fit for the need of the office and community Maintains inventory of dental supplies, equipment, and medications, and orders new supplies as needed with dental assistants. Monitors and ensures all systems used in the Office are operating effectively, and are consistently updated/maintained Develop and implement office policies and procedures to ensure compliance with regulatory requirements and ensure efficient and effective operation of the office. Ensure that the office is compliant with all federal, state, and local regulations, including HIPAA regulations. Handle financial tasks, such as managing accounts receivable and payable, preparing financial reports, and managing the office budget. Maintain accurate and up-to-date patient records, including dental history, medical history, and insurance information. Takes pride in resolving patient matters and provides feedback to team on any relevant matters Maintains continued checks on physical properties, equipment, and security to ensure proper working conditions and maximum security Performs other duties as assigned Job Content Financial Perspective: Overall Office efficiency and effectiveness. Patient Perspective: Self-directed professional with excellent communication skills to successfully work with patients to meet their needs. Internal Perspective: Leads, directs and works with Front Desk and Assistants to ensure a smooth run operation. Works with Providers to ensure their schedules, notes, and support are first class. Works with all team members to build a supportive and collaborative environment. External Perspective: Leads all aspects of UDP's image in the community pride by offering great dental experiences. Risk Perspective: Takes responsibility to monitor and manage risk according to the guidelines set by all applicable federal, state, and local laws and regulations. Learning & Growth Perspective: Evaluates subordinate performance on a constant basis, and provides counselling and guidance as needed. Passionate about training team members to offer excellent support to patients. Identifies high performers to Regional Operations Manager as a tie into the promotion process. Job Competencies & Skills Behavioral Integrity Demonstrates passion for patient focus Strong customer service skills Knowledge of treatment services provided Builds collaborative relationships Demonstrates collaboration by driving communication Excellent written and verbal communication skills Treatment presentation skills Ability to convey urgency of maintaining and achieving oral health Presentable and sociable through verbal and nonverbal cues Exemplifies professionalism by demonstrating responsibility for the office Ability to work well under pressure Professional appearance, dress, and attitude Takes pride in leading the office Takes initiative and shows a sense of urgency to drive to the right decision Strong emotional intelligence Results driven to achieve office goals and ensure great patient outcomes Present solutions face to face to patients, providers, and staff Strong conflict resolution and de-escalation skills Builds strong teamwork by collaborating with all office staff Constructive and collaborative working relationship Builds team morale Maintains positive work environment Motivates team to achieve goals and provide great dental experiences Technical Strong knowledge of dental practices and operations requirements Strong leadership skills Customer service and sales skills Knowledge of dental terminology, procedures, and billing practices Familiarity with dental office software and electronic health records (EHR) systems Excellent organizational skills Strong attention to detail and ability to multitask in a fast-paced environment Ability to read, analyze, understand, and explain dental benefits, dental treatment plans, and patient account ledgers Excellent problem solving skills Strong business acumen Ability to hold the team accountable Excellent computer skills Experience in collecting patient co-pays and past due balances Proficient in Microsoft Office and other basic computer skills Ability to maintain patient confidentiality and HIPAA compliance Requirements 2-8 years of dental office management or equivalent experience College preferred Bilingual preferred Working Conditions The Dental Office Manager typically works in a dental office setting, with a mix of office and clinical work. This role may require working evenings or weekends, depending on the needs of the office. The position may require extended periods of sitting, standing, or walking. The manager may need to lift, move, or carry equipment or supplies weighing up to 50 pounds.

Situated within NIU, The College of Law has a rich history of distinction in legal education rooted in access, diversity, and excellence in teaching. Student success is our top priority. Our charter is simple: We provide our students with a high-quality and affordable legal education. We want our students to realize the value of a legal education - how their training can help them professionally and how their preparation to practice law will allow them to positively impact the communities in which they live. The College of Law is one of seven academic colleges in the university. The College of Law operates the Business Legal Innovation Clinic (BLIC) and may operate additional clinics in the future housed at NIU's central campus at the College of Law in DeKalb. Position Summary This position serves as the Office Manager for the Business Law Clinic and any future clinics housed on campus. The Office Manager shall support the Director of the Business Law Innovation Clinic and the Director(s) of any other future clinic(s) housed on campus. The Office Manager shall provide training and oversight to ensure that the policies and operations of the Clinical Program are followed and adhered to by clinical faculty, clinical students, and clinical graduate students working on campus. Essential Duties and Responsibilities Handling of Client Casework * Performs numerous functions necessary for the proper handling of law school clinical courses and related client casework, including preparation of documents and correspondence, maintaining client case filing system, scheduling calendars, statistics for regular reports, and reporting issues for the clinic facility. Administrative Support * Establishes and initiates appointments, revises the on campus clinic calendar(s), informs on-campus clinic Director(s) of impending engagements, and prepares necessary materials; office hours and any class sign-up lists for on campus clinic faculty. May compose and distributes class materials, as needed. * Primary contact in the Clinical Law Center to clinic faculty, clinic staff, clinic students, clinic graduate assistants, and clients. * Responds to inquiries on behalf of on campus Director(s) of the BLIC and any other on campus clinics in the future. * Serves as a liaison between the Director(s) and external units on campus, students, faculty members, staff, and external constituencies. * Uses independent judgement, anticipating and responding to the detailed needs of the on-campus clinic Director(s) and the Clinic(s). Clinic-Related Tasks * Serves as on-campus administrative support for the Clinical Law Center by supporting clinical faculty and clinical students working in Swen Parson. * Organizes and manages on-campus clinical events including clinic information sessions, clinic seminar courses, and clinic related speakers and special events. This position works collaboratively with clinic graduate assistants and oversees their work and compliance with all clinic protocols and procedures. * The employee shall perform other clinic related tasks as directed by the Director(s) of the Business Law Innovation Clinic, the Director(s) of any on-campus clinics in the future, the Director of Clinics, the Associate Dean for Academic Affairs, and the Dean of the College of Law. * Assists with the creation of newsletters, flyers, and other promotional or informational materials for the Business Law Innovation Clinic and related Clinical Law Center activities. The Office Manager will help gather photos, event details, and other relevant content to showcase clinic initiatives and student work and prepare the finished product in collaboration with the College of Law's communications team. Records and Files * Establishes and maintains confidential records and files and produces confidential correspondence. This position receives a variety of highly confidential legal materials, which must be handled carefully. Organization of the Office * Orders office supplies and copy paper for the Clinical Law Center at an operational level. * Provides oversight and management of the physical space, equipment, and resources available at the Clinical Law Center. * Maintains resource library and practice materials, updating of resources as they become available. Communication with Legal Service Organizations * The employee shall communicate with other legal service organizations, lawyers, judges, clients, and related constituencies or groups as directed by the Director of the Business Law Innovation Clinic, the Director(s) of any on campus clinics in the future, the Director of Clinics, the Associate Dean for Academic Affairs, and Dean of the College of Law. Minimum Required Qualifications (Civil Service) * High school diploma or equivalent. * Two (2) years (24 months) of work experience comparable to the third level (Office Support Specialist) of this series. Knowledge, Skills, and Abilities (KSAs) (Civil Service) * Knowledge of administrative and administrative procedures and systems such as word processing, managing files and records, and other office procedures and terminology. * Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. * Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. * Knowledge of computers and computer systems (including hardware and software) to enter data, or process information. * Skill in material resources management through obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work. * Skill in communicating effectively, both verbally and in writing as appropriate for the needs of the audience. * Skill in decision making by considering the relative costs and benefits of potential actions and choosing the most appropriate one. * Ability to understand written sentences and paragraphs in work related documents. * Ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). * Ability to apply general rules to specific problems to produce answers that make sense. * Ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). * Ability to choose the right mathematical methods or formulas to solve a problem. * Ability to provide guidance and direction to subordinates, including setting performance standards and monitoring performance. Specialty Factors (Civil Service) n/a Preferred Qualifications (Civil Service) * Demonstrated knowledge of Word, Excel, and Outlook; * Good communication, cooperativeness, and ability to work as part of a team; * Organization, accuracy, diplomacy, and persistence in follow-up; * A high degree of confidentiality and independent thinking. Minimum Required Qualifications (SPS) N/A Additional Requirements (SPS) N/A Preferred Qualifications (SPS) N/A Physical demands/requirements * Regular office related duties * Sitting for extended periods of time * Using computer/electronic equipment for extended periods of time

Mutares SE & Co. KGaA, Munich (***************** as a listed private equity holding company, acquires medium-sized companies in special situations, which show significant operational improvement potential and are sold again after undergoing a repositioning and stabilization process. Mutares actively support its portfolio companies with its own investment and operations teams and through strategic add-on acquisitions. The focus is on companies with revenues ranging from USD 120 million to USD 850 million, across various industries. The aim is to achieve a clear value increase with a focus on sustainable, long-term growth of the portfolio company. We are excited to announce the opening of our new office in Chicago. As we expand our footprint and continue our growth journey, we are looking for a professional and driven part-time Office Manager (m/f/d) to join our team. At Mutares, you'll have the opportunity to represent our company, working alongside industry experts and ensuring the efficient operation of our office. If you're ready to make an impact and thrive in a dynamic, entrepreneurial environment - this is for you. Your Tasks * Oversee front desk operations, ensuring a professional and welcoming environment for all visitors and staff * Coordinate day-to-day office operations by handling general administrative duties * Manage office supply inventory and place orders as needed * Support the Human Resources department with payroll processing and manage employee records * Handle incoming and outgoing mail and deliveries Your Profile * Entry-Level position, previous experience is a plus * Friendly and approachable demeanor with a professional appearance and a strong service-oriented mindset * Strong organizational and time-management skills * Proficiency in Microsoft Office Suite * Business fluency in English, with the ability to communicate with a high level of discretion and professionalism What Mutares offers * Work in a highly motivated, international, committed, and agile team that enjoys working together * Exciting work environment with varied challenges, strategic influence, and tasks for continuous personal and professional development * Flat hierarchies, fast decision-making processes, and room for your own ideas * Regular team events and offsites

Benefits: 401(k) Bonus based on performance Competitive salary Free uniforms Health insurance Paid time off Training & development Administrative professionals-- are you looking for a way to turn your customer service background and your engaging personality into a challenging and rewarding sales career? Join our TEAM at Ace Handyman Services! We are a national leader in the home improvement and home repair services industry by designing our business around the needs of our customers. As we continue to grow, we are looking for highly organized and motivated candidates just like you to serve as Office Managers to ensure efficient and smooth daily operations.In this role you will facilitate calls to educate our customers on the types of services & solutions we provide as well as our service model. NO CONSTRUCTION EXPERIENCE REQUIRED! Additionally, you will be a key component to the management of the daily schedule. Listening to customers and helping them solve their problems is the objective. Matching the right craftsmen with the right customer is key to a successful customer journey. This is a great opportunity for you to grow toward advancement to a leadership role with us, and to apply your skills to a job in which you will face different challenges and solve new problems each and every day. We offer highly-competitive compensation and benefits, and the chance to work with a national organization that still maintains the flexibility and tight-knit feel of a locally owned and independently operated franchise. If this sounds like the kind of career move you've been looking to make, and if you meet our qualifications, we want to talk with you. Contact us today!Here is just some of what we have to offer: Competitive pay range Health insurance 401k Vacation Performance bonuses Company credit card Flexible scheduling Advancement and growth opportunities Regular pay reviews Plus more! Job ResponsibilitiesAs an Office Manager, you will be responsible for inbound and outbound customer sales/education while organizing work and project schedules for our craftsmen. This will require that you provide customers with information and expert advice on our services, pricing, and availability. You will also provide logistical support for our craftsmen, helping them with material ordering and scheduling efficiencies.Your specific duties in this role will include: Respond to job leads in a timely manner Coordinating the schedule and material ordering for multiple craftsmen and projects Utilizing our dispatching & schedule management software Returning customers calls as needed and following up with past customers Performing paperwork and filing duties Assist in solving operational logistics to ensure a smooth customer journey Job RequirementsWe are looking for professionals who are highly organized and detail-oriented, with a strong administrative background and multi-tasking skills. It is also important that you display excellent verbal and written communication and interpersonal skills, as well as the ability to interact effectively with both customers and our craftsmen. You will also need a strong solution-focused attitude and be quick on your feet. Specific qualifications for the role include: High school diploma or GED 3-5 years of administrative assistant/scheduling experience Comfortable with sales Adaptive to technology Strong customer service skills Excellent office management skills Solid typing skills; ten-key skills, a plus Great multitasking and prioritization skills Exceptional communication skills Sales and/or Marketing - a basic understanding of sales and marketing and the differences between the two, a plus QuickBooks Online or other accounting knowledge, a plus Customer-facing experience, a plus Build fun and rewarding career with an industry leader! Apply now! Compensation: $45,000.00 per year The 800+ Craftsmen who represent our Brand are the heart and soul of our turn-key, white-glove home repair, maintenance, and improvement service. They are skilled and experienced in many trades, but their professionalism and attention to detail is what sets them apart from others who work in the industry. Most of the projects completed are for Repeat and Referral Customers-folks truly appreciate our high level of service, and they often request additional work by asking for particular Craftsmen by name. If you take great pride in your skills and abilities and wish to join a proven, winning TEAM, please apply to the position(s) available by selecting "Show Me All Jobs" above. Ace Handyman Services is a franchise network of Independently Owned and Operated Franchises. Your application will go directly to the franchise owner, and all hiring decisions will be made by the management of that franchise. All inquiries about employment at this franchise should be made directly to the franchise owner, and not to Ace Handyman Services Corporate.