Office Manager And Legal Assistant Resume Examples 2023

Research Summary. We analyzed 1,083 office manager and legal assistant resumes to determine which ones land the most jobs. Below you'll find examples of resumes that can help you get an interview (and a job offer) from companies like Law Office and Us Navy. Here are the key facts about office manager and legal assistant resumes to help you get the job:

The average office manager and legal assistant resume is 386 words long
The average office manager and legal assistant resume is 0.9 pages long based on 450 words per page.
Payroll is the most common skill found on an office manager and legal assistant resume. It appears on 9.2% of resumes.

After learning about how to write a professional office manager and legal assistant resume, you can make sure your resume checks all the boxes with our resume builder.

Office Manager And Legal Assistant Resume Example


Mark Perkins Office Manager And Legal Assistant Contact Information Chicago, IL (750) 555-9539 mperkins@example.com Skills Trial Preparation Word Processing General Public Client Files Special Events Executive Support Executive Office Emergency Personal Injury Cases Insurance Companies Employment History Office Manager And Legal Assistant 2011 - Present Robert Half International Chicago, IL Provide temporary assistance in the areas of civil litigation and employment law. Assisted clients with preparing and organizing discovery responses and translating for our Latin speaking clients in preparation for depositions and trials. Assisted the Title Curative Attorneys with general Litigation support. Assist with preparation of legal documents. Typed legal documents and correspondence. File legal documents and correspond with the Securities Exchange Commission (SEC). Executive Secretary 2007 - 2011 Eureka College Bloomington, IL Credit, Sales, Payroll and Cash Managers of The Operations Center. Assisted CFO with payroll and support as needed. Received multiple reviews acknowledging my level of dedication to excellent customer service. Performed proofreading, typing and scheduling meetings as needed. Organized meetings and conference calls with various Council members and consultants. Administrative Assistant 2006 - 2007 ManpowerGroup Bloomington, IL Provided administrative support including composing and editing written correspondence and spreadsheet development Prepared automated accounts payable and accounts receivable using QuickBooks Performed administrative functions for the department. Performed word processing functions for department manager and team. Researched clients and projects with Microsoft Dynamics AX project management software. Executive Office Assistant 2004 - 2006 State Farm Bloomington, IL Scheduled appointments, coordinated travel arrangements, and prepared confidential documents. Answer phones and schedule appointments and keep detailed records of conversations with customers for Insurance Agent. Answered a multi-line telephone and handled customer service matters. Education Bachelor's Degree Business 2001 - 2004 California State University - San Bernardino San Bernardino, CA


Thomas Chavez Office Manager And Legal Assistant Contact Info Wauwatosa, WI (670) 555-3534 tchavez@example.com Skills Software ApplicationsBank DepositsClient IntakeFinancial StatementsOffice SuppliesChild SupportClient Intake InterviewsGreeting VisitorsTravel ArrangementsClearance Employment History Office Manager And Legal Assistant 2013 - Present LAW OFFICES OF WINN SIMS Wauwatosa, WI File motions, appeals, and other legal documents with the court ahead of deadlines. Prepare legal documents for Municipal, Justice, District and Federal courts. Experience in heavy call volume from insurance companies and Los Defensores call center. Communicated with clients and opposing counsel on matters. Litigation Paralegal 2012 - 2013 Master Lock Wauwatosa, WI Draft Discovery responses to opposing counsel/Pro Se defendant demands. Case management, including trial preparation and assistance at trial. Reviewed and scanned legal documents for content for records management. March, 1997 to October, 1998 Plaintiff Personal Injury firm/heavy litigation with emphasis on Medical Malpractice. Legal Secretary 2011 - 2012 Foley & Lardner Wauwatosa, WI Provide secretarial and word processing support for partners, associates, and legal assistants. Composed various correspondence; Prepared legal documents, pleadings, briefs, contracts, etc. Worked for various lawyers and paralegals on a rotating basis to create letters, memos and various legal documents. Word Processor (Part-Time) 2010 - 2011 J. C. Penney Wauwatosa, WI Followed proper selection procedures as established by the company. Worked directly with management associates in the Public Affairs Department designing formats for voluminous statistical reports. Audited warehouse/store merchandise receipts to vendor invoices to ensure accuracy of billing. Assisted with presentations designed in PowerPoint. Education Bachelor's Degree Legal Support Services 2008 - 2011 Bryant and Stratton College - Milwaukee West Campus Wauwatosa, WI


Jose Allen Office Manager And Legal Assistant Quantico, VA (980) 555-8211 jallen@example.com Experience Office Manager And Legal Assistant2020 - Present United States Marine•Quantico, VA Supplied administrative support to senior counsel and interacted with merchandising, sales and marketing departments. Answered and propound discovery Trial preparation, notebooks, deposition summaries Prepared subpoenas, non-party production, motions, settlement agreements Assisted clients obtaining benefits and filling out legal documents for restraining orders, paternity tests, and child/spousal support. Senior Legal Assistant2015 - 2020 United States Marine•Washington, DC Assist counsel in all aspects of litigation management including investigation, document preparation, trial preparation and support. Engage and work with local counsel in the state where the property was located. Legal Assistant2005 - 2015 Howrey•College Park, MD Prepare records for storage, Assist attorneys and paralegals with trial preparation, including preparation of trial exhibit list. Scheduled meetings and depositions and prepared all attorney travel arrangements and reimbursements. Prepared invoices, reports, memos, letters, financial statements and other documents, using word processing. Prepare legal documents for review. Court Reporter2001 - 2005 AARP•College Park, MD Typed a minimum of 40 wpm as court members speak. Organized caseloads and managed legal documents and electronic case filing system. Skills Grand JuryLegal DocumentsAccurate InformationCriminal CasesCMSPrivacyCounselProofreadVeteransLitigation Support Education Bachelor's Degree Business1998 - 2001 University of Maryland - College Park•College Park, MD

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How your resume should look:

The job title on your resume should match your application for the role.
Ensure your work experience focuses on achievements, rather than responsibilities.
Recruiters and hiring managers suggest fitting your resume on one page.

Choose From 10+ Customizable Office Manager And Legal Assistant Resume templates

Zippia allows you to choose from different easy-to-use Office Manager And Legal Assistant templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Office Manager And Legal Assistant resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

What Should Be Included In An Office Manager And Legal Assistant Resume

1. Add Contact Information To Your Office Manager And Legal Assistant Resume

Your name should be the biggest text on the page and be at or near the top of the document.

Your address doesn't need to include your street name or house number - listing your city and state works just fine.

Your email address should be professional, but not your current work email address. It's not a good look to use your work email for personal projects (job-searching).

Your social media can be included if you have a fully-fledged LinkedIn page or another social media page that showcases your relevant skill set.

Office Manager And Legal Assistant Resume Contact Information Example #1

Jane Moore

Montgomery, AL 36043| 333-111-2222 | jane.moore@email.com

Do you want to know more?

How To Write The Perfect Resume Header

2. Add Your Relevant Education To The Resume

Your resume's education section should include:

The name of your school
The date you graduated (Month, Year or Year are both appropriate)
The name of your degree

If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

Optional subsections for your education section include:

Academic awards (Dean's List, Latin honors, etc. )
GPA (if you're a recent graduate and your GPA was 3.5+)
Extra certifications
Academic projects (thesis, dissertation, etc.)

Other tips to consider when writing your education section include:

If you're a recent graduate, you might opt to place your education section above your experience section
The more work experience you get, the shorter your education section should be
List your education in reverse chronological order, with your most recent and high-ranking degrees first
If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school

Majors

Business

21.1%

Legal Support Services

16.2%

Criminal Justice

8.2%

Psychology

6.7%

Office Manager And Legal Assistant Resume Relevant Education Example #1

Bachelor's Degree In Business 2014 - 2016

California State University - San Bernardino San Bernardino, CA

Office Manager And Legal Assistant Resume Relevant Education Example #2

Bachelor's Degree In Legal Support Services 2014 - 2016

Miami Dade College Miami, FL

3. Next, Create An Office Manager And Legal Assistant Skills Section On Your Resume

Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

Here are some tips to keep in mind when writing your resume's skills section:

Include 6-12 skills, in bullet point form
List mostly hard skills; soft skills are hard to test
Emphasize the skills that are most important for the job

Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Example Of Office Manager And Legal Assistant Skills For Resume

Payroll Skills
Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.
Discovery Responses Skills
Discovery response is the response made by a person on trial once discoveries are made against them. Certain motions are filed against a person on trial, which may include a request for interrogations, request for production, etc, and they have to file a response within some time. The official response is filed in court and its copies can be distributed to the other parties.
Scheduling Appointments Skills
Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.
Trial Preparation Skills
Trial preparation is the practice of gathering sufficient raw material for a court case. This preparation is done to make the bases of a case stronger by bringing the facts to light in a way that will give the concerned law bodies a better comprehension of the entire scenario. The method for preparing for a case may differ depending upon its nature.
Subpoenas Skills
Subpoenas are formal and legal documents issued mostly by a court or some other government agency that demands the presence of the person the document is addressed to, to show up at court. Subpoenas are issued to individuals whom the court wants to appear either as a witness in a particular case in order to testify or to provide any evidence such as an object or a document.

Top Skills for an Office Manager And Legal Assistant

Source: Zippia.com

Payroll, 9.2%

Discovery Responses, 7.3%

Litigation, 6.4%

Legal Research, 5.3%

Other Skills, 71.8%

Not sure which skills are really important?

3 Big Tips For Listing Skills On Your Resume

4. List Your Office Manager And Legal Assistant Experience

The most important part of any resume is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of engineers" and "Managed a team of 6 engineers over a 9-month project."

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

Don't have any experience?

How To Show Your Experience On a Resume... Even When You Don't Have Any

Work History Example # 1

Office Manager And Legal Assistant

CONSTANTIA SPEAR

Disbursed closing funds by cutting checks from QuickBooks.
Coordinated cross-border subpoena management with internal and external legal counsel in the impacted jurisdiction.
Drafted and filed Subpoena objections and affidavits on behalf of the Company.
Managed office and legal billing functions to support Deputy General Counsel.
Identified, investigated and generated all claims regarding filed bankruptcy notifications of shareholders.

Work History Example # 2

Office Manager And Legal Assistant (Part-Time)

First American Bank & Trust

Supported Manager and litigation counsel.
Researched local authorities regarding service of process of subpoenas or exemptions regarding liens and garnishments.
Reviewed complaints and lawsuits filed against EverHome and review validity of litigation with corporate legal counsel and/or outside counsel.
Provided executive administrative support to two Associate General Counsels and their staff.
Processed invoices from outside counsel, performed time and expense tracking for attorneys, expedited settlement agreements and disbursements.

Work History Example # 3

Paralegal

The Cavanagh Law Firm:

Conducted project finance, loan syndication, initial public offering and mergers & acquisitions closings.
Supported Senior Counsel responsible for producing electronic documents pursuant to discovery requests (e-discovery) and depositions.
Researched applicable case law in support of paralegals and filed case documents.
Organized exhibits, documents, trial data and other materials in response to discovery requests and subpoenas.
Supported attorneys in preparing and updating databases, creating PowerPoint slides, and maintaining Excel pivot tables and spreadsheets.

Work History Example # 4

Office Manager And Legal Assistant

Akin Gump Strauss Hauer & Feld

Provided Dictaphone transcription; completed deposition scheduling; processed complex international and domestic billing and vendor invoices.
Organized and updated trademark and copyright files/records and USPTO deposit accounts.
Communicated with attorneys regularly, counseling and reviewing staff compensation and promotions.
Coordinated and monitored local defense counsels' handling of specific environmental litigation throughout the United States.
Assisted with research, proofreading and clerical tasks including typing and collating material.

5. Highlight Your Office Manager And Legal Assistant Certifications On Resume

Certifications can be a powerful tool to show employers that you know your stuff. If you have any of these certifications, make sure to put them on your office manager and legal assistant resume:

Certified Paralegal/Certified Legal Assistant (CP/CLA)
Certified Nurse Assistant (CNA)
Professional Legal Secretary (PLS)
Medical Assistant
Specialist Certificate: Legal (SC:L)
Word 2010 Certification
Certified Manager Certification (CM)
Board Certification in Criminal Trial Law

6. Finally, Add a Office Manager And Legal Assistant Resume Summary Or Objective Statement

A resume summary statement is a 1-3 sentence spiel at the top of your resume that quickly summarizes who you are and what you have to offer. In this section, include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

Remember to address skills and experiences that are emphasized in the job description.

Are you a recent grad?

Read our guide on how to write a resume summary statement

Five Key Resume Tips For Writing An Office Manager And Legal Assistant Resume:

Relevant Experience

Make sure that the jobs, experience, and accolades that you include are relevant to the position you’re applying for.

Prepared all pleadings for family law cases, as well as document preparation for bankruptcy and probate cases.

The Right Skills

This is a great time to run wild with those keywords from the job description. For example, if they’re looking for someone with experience in Legal Documents, be sure to list it in your resume’s skills section.

Serve all summons and subpoenas in the law firm.

Quantifiable Achievements

Your workplace accomplishments tell the story of the unique value you bring to an organization. Stay away from dry descriptions of job duties. Use numbers to help contextualize your achievements..

Processed and accounted for insurance funds totaling $110M for bankruptcy cases.

ATS-Friendly

An applicant tracking system (ATS) is a piece of software employers use to collect, scan, organize, and rank applications. The key to getting your resume past ATS and into the hands of hiring managers is smart keyword usage.

Impeccable Formatting

Formatting a resume so that it looks professional and attractive is important. With Zippia’s resume builder, you can put together a modern-looking resume in less than 10 minutes. Just choose a resume template that suits your style, answer some questions about your background, and you’ll have a resume that’ll pass muster with both the ATS and the hiring manager.

Not sure how to make a resume that stands out?

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