Part Time Office Manager
Office manager job in Lanham, MD
Title: Office Manager
We are hiring for a well-established commercial carpentry and millwork subcontractor, delivering high-quality work for commercial, multifamily, and institutional projects. Known for our excellence and award-winning service, we take pride in creating a supportive and collaborative environment where employees can thrive and grow professionally.
Position Summary:
We're looking for a motivated and organized Part-Time Office Manager to play a vital role in keeping our operations smooth and efficient. This is a hands-on, dynamic role that combines HR, payroll, administrative coordination, and project support. If you enjoy being the hub of office operations and supporting both field and office teams, this is a great opportunity to make a tangible impact.
Key Responsibilities:
Handle HR tasks including onboarding, orientation, employee inquiries, and training support.
Process payroll and vendor/subcontractor payments, including printing checks for subcontracts and 1099s.
Reconcile bank and credit card statements, coordinate invoices and receipts with accounting.
Review and approve timesheets, ensuring accuracy for payroll processing.
Maintain office supplies, manage licenses and permits, and coordinate office upkeep.
Support project documentation and reporting, collaborating with project teams to keep work organized and on schedule.
Must-Have:
4+ years of office administration experience
Experience with payroll processing
Familiarity with payroll or accounting software
Nice-to-Have:
Bilingual (Spanish/English)
Background in construction, carpentry, millwork, or subcontractor administration
Previous roles as administrative assistant, office coordinator, or support in construction/subcontracting
Why Join Us:
Competitive pay: $25-28/hr with potential for growth based on performance
Real growth opportunities and professional development
Collaborative and inclusive work environment with a multicultural team
Part time, flexible work schedule
How to Apply:
Submit your most recent resume highlighting your payroll, HR, and administrative experience. Our team will contact qualified candidates for an initial call.
Customer Service & Operations Support (BAC)
Office manager job in Washington, DC
Join Our Team as a Branch Administrative Coordinator!
Are you a detail-oriented multitasker with a knack for keeping things running smoothly? Do you thrive in a dynamic environment where your organizational skills and proactive approach make a real impact? If so, we want you to be our next Branch Administrative Coordinator (BAC)!
Be the Backbone: You'll play a pivotal role in ensuring our branch operations run like a well-oiled machine.
Client Champion: Manage client tickets, handle service requests, and maintain accurate records in our CRM.
Support Hero: Provide essential support to our technicians and branch management, ensuring customer satisfaction and operational success.
What You'll Do:
Service & Technician Coordination:
Assign client tickets to technicians and assist with mapping, routing, and scheduling.
Handle incoming service requests via phone, email, or online portal.
Review daily reports, batch tickets, and ensure quality control.
Account & Billing Management:
Create and update client accounts, manage billing and invoicing, and handle collections.
Conduct monthly closing procedures and log service issues and requests.
Documentation & Compliance:
Ensure technician licensing is up-to-date and maintain compliance documentation.
Keep service binders organized and up-to-date.
Technical & Administrative Support:
Provide first-tier technical support for our logbook and customer portal.
Manage office supplies, equipment, and mail.
Branch Manager Support:
Assist with payroll, inventory management, and reporting.
What you'll get working here:
Salary: $20-25/hr to start (depending on experience) plus performance bonuses and sales commissions
On-the-job training and development
Pride in your work and the Sprague mission
A supportive team environment based on family values
Unlimited growth opportunities, with continuing education and leadership training
Health, Vision, Dental Insurance within 30 days of hire
401K after 1 year, with 100% match up to 3% plus 50% match up to 6%
Paid time off: Personal time available day 1, holiday and vacation time after 90 days
Childcare assistance and college savings plan
Ready to Make a Difference?
If you're ready to take on a role where your contributions are valued and you can grow with us, apply today! Join us in delivering exceptional service and ensuring our branch operates at its best.
Apply Now and Be Part of Our Success!
Requirements:
What We're Looking For:
Professionalism: A friendly and professional demeanor with a commitment to delivering uncompromising service.
Organizational Guru: Your attention to detail and ability to juggle multiple tasks will be key.
Tech-Savvy: Comfortable with CRM systems and basic technical support.
Proactive Problem Solver: You anticipate needs and tackle challenges head-on.
Team Player: You work well with others and support your team to achieve common goals.
Must haves for this job:
High school diploma or equivalent
Nice to haves for this job:
2+ years experience in customer service roles, preferably in service-oriented industries such as HVAC, plumbing, retail, hospitality, or call-centers
1+ year experience in account management, credit & collections
Pre-Hire Screening Requirements:
5+ years Satisfactory Motor Vehicle Record
Criminal Background Check: Federal, State, County
5-Panel Drug Screen
All offers of employment are contingent upon a satisfactory motor vehicle record report that is checked annually.
Sprague Pest Solutions is an Equal Opportunity employer and promotes diversity through a culture of inclusion and opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristics protected by law. We are a drug and smoke-free environment.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Detailed Job Description:
Position Title : Branch Administrative Coordinator - Portland Branch
Department : Operations
Reports to : District Manager
FLSA Status : Non-Exempt
EEOC Class : Administrative Support Workers
Salary : Range specific to branch, 3% annual bonus subject to annual goal
Position Summary:
The Branch Administrative Coordinator (BAC) plays a crucial role in ensuring the smooth operation of branch activities. This position is primarily responsible for managing client tickets, handling service requests, and maintaining accurate records in Sprague's CRM. Additionally, the BAC oversees account management, billing, and invoicing, while providing essential support to technicians and branch management. By efficiently handling administrative tasks and supporting branch operations, the BAC significantly contributes to customer satisfaction and the overall success of the branch.
Essential Duties & Responsibilities:
Service & Technician Coordination:
Ensure all clients tickets are assigned to technicians in Sprague's CRM, as outlined by Branch Management.
Assist managers and technicians with mapping, routing, and assignment of accounts and service calls; Post On-Call schedule.
Answer incoming service requests by multi-line phone, email, or online portal.
Review daily messaging reports (MTO) from prior day(s) regarding accounts & updates; reporting and/or acting on information as needed.
Conduct daily batching of tickets; Inspect and quality check technician reports and paperwork, resolve and escalate issues, and file records accurately.
Review call backs and after hours calls from clients; escalate and act on information as needed.
Account & Billing Management:
Create accounts and update records as new accounts are sold or modified.
Conduct account billing and invoicing activities, including special billing requirements, outbound collection calls, processing credit cards and cash payments, resending invoices, escalating payment issues to managers, documenting activities and agreements.
Conduct monthly closing procedures for Branch.
Log complaints, service issues, requests, changes to scheduled service, ensuring customers, technicians, and managers are informed of actions required and taken.
Documentation & Compliance:
Ensure renewal and documentation of technician licensing; create & update smart pages.
Log complaints, service issues, requests, changes to scheduled service, ensuring customers, technicians, and managers are informed of actions required and taken.
File branch compliance documentation and maintain service binders.
Technical & Administrative Support:
Provide first-tier technical support for the logbook and customer portal.
Maintain and organize office supplies, equipment, and records; send & receive mail & deliveries.
Branch Manager Support:
Payroll: Review technician timecards and communicate corrections to Branch Manager.
Inventory: Order pesticides; track product and equipment inventory, manage orders, check-in and organize deliveries.
Reporting: Run, manage, and deliver reports according to schedule and audience.
Other duties as assigned.
Job Requirements:
High school diploma or GED
Excellent communicator, both written and verbal, able to communicate complex concepts and risk factors to stakeholders and influence decision making
Ability to navigate conflict, recommend options, and facilitate solutions that best serve the customer and the company's objectives and values
Ability to set priorities and manage time to accomplish work goals according to quality standards and deadlines
Ability to adapt quickly and work effectively in a fast-paced office environment
Ability to perform effectively with minimal direction, self-direct work, and escalate problems to manager where appropriate
Attention to detail and ability to recognize and correct errors and inconsistencies
Ability and aptitude with Microsoft Office Suite, scheduling and mapping software, billing systems, and web-based portals and other technology necessary for successful day-to-day functioning in a business environment; ability to learn new software quickly.
Ability to pass background screening requirements, including identity, criminal history, education, employment, and motor vehicle records checks
Preferred Qualifications:
2+ years experience in customer service roles, preferably in service-oriented industries such as HVAC, plumbing, retail, hospitality, or call-centers
Environment and Physical Demands:
Frequently sitting at a desk to operate a computer, telephone, and other office equipment
Constantly communicating with internal and external customers by telephone, in-person, and over email
Frequently walking, reaching, and/or stooping to access equipment and supplies
Frequently lifting up to 50lbs
Disclaimer:
W. B. Sprague Company Inc. reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.
Equal Employment Opportunity:
Sprague Pest Solutions is an Equal Opportunity employer and promotes diversity through a culture of inclusion and opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristics protected by law. We are a drug and smoke-free environment.
Compensation details: 20-25 Hourly Wage
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Onsite Office Administrator
Office manager job in Rockville, MD
Office Administrator | Rockville, MD | Full-Time, Onsite
Are you an organized, detail-oriented professional who enjoys helping people and keeping operations running smoothly? We're looking for an Office Administrator to play a key role in supporting both sides of our business - financial planning and employee benefits.
As the first point of contact for visitors and phone inquiries, you'll ensure a warm, professional, and efficient office experience. This role is ideal for someone who thrives in a collaborative environment, enjoys building positive relationships, and takes pride in delivering excellent service.
What You'll Do
Welcome office visitors and manage incoming calls with professionalism and enthusiasm
Prepare conference rooms for client meetings and maintain a polished office environment
Sort mail, manage shipping, and handle office supply inventory and restocks
Maintain our client database (Client 360) and organize digital files
Send client birthday e-cards and provide ongoing customer support with kindness and patience
Assist clients with login setups, password resets, and access troubleshooting
Provide administrative support across departments through calls, emails, and document prep
Attend relevant conferences and maintain certifications through continuing education.
What We're Looking For
2-3 years of office or administrative experience
High school diploma required; Bachelor's degree preferred
Strong communication, organization, and problem-solving skills
Team player with a proactive, can-do attitude
Ability to commute daily to our Rockville, MD office (Mon-Fri, 8:30am-5:00pm ET)
Apply now and grow your career in financial services!
Office Manager
Office manager job in Columbia, MD
Bookmark this Posting Print Preview | Apply for this Job Details Information About Us Howard Community College (HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020.
Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!
Position Title Office Manager FLSA Exempt FT/PT Full Time Hours Per Week 37.5 Work Schedule Monday-Friday Grade 12 Compensation Range $52,440 Summary
Responsible for supervising full-time and part-time divisional support specialists and providing administrative support to all full-time and part-time faculty and divisional leadership. Serves as the executive administrative assistant to the Dean, providing calendar management, budget management, and event and project management support. Also, serves as a liaison between the divisions, Teaching and Learning Services, and the campus community, including employees and students, to support divisional workflow and information tracking management. Manages and implements current processes while evaluating and collaborating with divisional leads on new procedures and objectives.
Essential Role Responsibilities
Workflow and Information Tracking Management
* Initiates Team Dynamix processes for Division.
* Collaborates with the Teaching and Learning Services areas, Teaching and Learning Operations (TLO), AVPTL Program Manager, and AVPTL Executive Assistant, facilitating communication regarding updates to/changes surrounding scheduling, ad astra, and faculty staffing/additional assignment/contract processes.
* Collaborates with the Academic Programs Support Manager to facilitate communication for divisional events regarding request for participation of the office of the AVPTL, PEVP and OFTP.
* In collaboration with division leadership, develops, maintains/updates, and communicates divisional standard organizational processes.
* In collaboration with Dean and TLO, send out needed office communication to the division faculty at key points in semester.
* Facilitates T&L office move processes with AVPTL Program Manager and other stakeholders.
* Generate reports for department heads/deans from Colleague (ex: faculty workload, schedule, placements) or other.
* Oversee and maintain division specific spaces and/or classrooms/labs utilized by faculty and staff.
* Works with facilities/IT on needed building related issues
* In collaboration with Division Leadership, coordinate division-specific in-person and virtual event planning.
* Oversees the workflow and processing of interdepartmental college forms, requests, and inquiries.
* Oversees the processing of course/section petitions and waivers in Colleague.
* Cross trains and performs tasks, as needed.
Dean Support
* Coordinates logistics for internal and external meetings including sending calendar invitations and scheduling rooms/locations.
* Prepares meeting materials such as agendas, organizes and distributes agendas, takes/edits notes/minutes, and briefings; supports scheduling for the Deans' meetings, and divisional events and trips.
* Manages, collects, and organizes documents requiring Dean's approval (e.g., Promotion, Sabbaticals, MAPs), including managing the dean's electronic signature as needed. Follows up on deadlines and needed approvals.
* Support the monthly creation and distribution of division newsletter by collecting information, sending out notices, etc.
Budget Management
* Support budget development cycle.
* Monitoring and tracking budgets.
* Support grant management as needed.
* Managing approvals, reimbursements, POs, etc. within division and supporting departments.
* Managing closeout processes.
* Communicating about budget processes and issues.
* Oversee and approve division purchasing in collaboration with division leadership, and as needed, departmental purchasing.
* Submits/facilitates reimbursements for Dean
MISCELLANEOUS
* Ability to maintain strict confidentiality and handle sensitive information with discretion.
* Excellent writing skills: the ability to draft and edit high-quality written materials and correspondence.
* Exceptional verbal communication skills: the ability to exercise high diplomacy, collaboration, and problem solving.
* Outstanding interpersonal skills: the ability to interact with diverse internal and external constituents diplomatically; ability to collaborate effectively
* Perform other duties as assigned.
SUPERVISION
* Support Specialists: Full-time and Part-time
Minimum Education Required Associate's degree Experience Required 1 Preferred Experience
Bachelor's Degree preferred, Associate's degree required.
Physical Demand Summary
Busy office environment. Ability to meet constant deadlines and to use analytical and problem-solving skills in a diplomatic and professional manner. Must be willing to work additional hours, especially in times of peak activity.
Supervisory Position? Yes Division Teaching & Learning Services Department Teaching & Learning Services
Posting Detail Information
Posting Number B561P Number of Vacancies 1 Best Consideration Date 11/21/2025 Job Open Date 11/07/2025 Job Close Date Continuous Recruitment? No Job Category Staff Benefits Summary
Howard Community College offers competitive salaries, excellent medical and dental selections, tuition reimbursement and paid leave programs. As a participating member of the Maryland Retirement and Pension System, HCC offers two retirement options: The Pension, which requires a 7% employee contribution and The ORP, a 403(b) with a 7.25% employer contribution only. Employees in positions that do not require a bachelor's degree must participate in The Pension. Employees that possess a bachelor's degree and hold professional positions that require a bachelor's degree may choose to participate in either The Pension or The ORP.
Applicant Instructions
* Pre-employment criminal background investigation is a condition of employment.
HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits.
Please complete the entire HCC Employment Application (Candidates will be evaluated on completing the college's application in full).
Quick Link for Internal Postings ********************************************** EEO Statement
Howard Community College (HCC) is an Equal Employment Opportunity & Affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status.
HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at ************.
Reference Collection
References
Minimum Requests 3 Maximum Requests 3 Cut-off Date Special Instructions to Reference Provider
Supplemental Questions
Required fields are indicated with an asterisk (*).
* * Do you have an Associate's degree or higher?
* Yes
* No
Documents Needed to Apply
Required Documents
* Resume
* Cover Letter
Optional Documents
Office Manager
Office manager job in Bethesda, MD
The Corporate Office Manager is the backbone of our headquarters office, responsible for overseeing daily operations and ensuring a seamless and productive work environment for all employees. This role requires exceptional organizational skills, a proactive approach to problem-solving, and a keen eye for detail. The ideal candidate will be a self-starter who can confidently and successfully balance multiple tasks and projects and is dedicated to providing essential, high-quality support to our team members.
This position is based at our Bethesda, MD headquarters office; the schedule is Monday through Friday from 8:00 am to 5:00 pm EST.
Responsibilities
Office & Supply Management:
Maintain an organized, welcoming, and professional front office environment.
Manage and maintain the office mail/copy rooms, ensure equipment is operational, supplies are replenished, and provide basic troubleshooting as needed.
Oversee the inventory of refreshments for the company cafeteria, ensuring a well-stocked and appealing selection.
Manage relationships with office vendors (e.g., cleaning services, supply vendors, maintenance/equipment contractors).
Make small purchases on a company-held credit card, and complete timely expense reports to reconcile statements on an ongoing basis.
Administrative Support & Coordination:
Provide comprehensive administrative support to employees based at the company's headquarters office, assisting with various requests to enhance productivity.
Act as the primary point of contact for general office inquiries and direct employees to appropriate resources.
Efficiently sort, distribute, and manage all incoming and outgoing company mail and deliveries.
Work in collaboration with the Manager, Administrative Operations, to maintain a company-wide calendar for team meetings and events at HQ and ensure teams are prepared by confirming appropriate meeting space, materials, and any catering needs.
Manage building and office access for individual employees and guests.
Facilities & Maintenance:
Proactively identify, prioritize, and coordinate all maintenance and repair needs throughout the office space, including liaising with building management and external contractors to quickly address and resolve any building/maintenance issues.
Oversee the setup and breakdown of meeting rooms and common areas, ensuring they are presentable and functional for daily use and special events.
Catering & Events:
Plan catered office lunches for both regular team meetings and larger monthly all-staff gatherings (typically 50-60 people), ensuring dietary restrictions are accommodated and quality standards are met.
Assist with the logistical planning and execution of internal company events at HQ or in the local area as requested.
Qualifications
Bachelor's degree + proven experience (at least 2 years) in an Office Manager, Facilities Coordinator, or similar administrative support role, preferably within a fast-paced environment.
Exceptional organizational and time management skills with a strong ability to multitask, pivot, and prioritize effectively.
Proactive and resourceful problem-solver with a strong attention to detail.
Excellent verbal and written communication skills.
Expert in Google Workspace (Gmail, Calendar, Docs, Meet, Drive, Gemini, etc.) and extremely comfortable with general office technology and basic AI tools.
Ability to work independently with minimal supervision and as part of a team.
Customer service-oriented mindset with a friendly and approachable demeanor.
Ability to lift and move packages, office supplies, or small equipment as needed (up to 25 lbs).
The compensation package for this full-time, non-exempt position includes a base hourly range of $26.00 - $31.00. Individual compensation packages are based on job-related skills, experience, qualifications, work location, training, and market conditions. In addition to cash compensation (base salary and, where applicable, incentive or overtime pay), Brivonians enjoy a robust benefits and perks package tailored to their work location. Learn more at ****************************
About Us
Brivo Systems LLC created the cloud-based access control and smart spaces technology category over 20 years ago and remains the global leader serving commercial real estate, multifamily residential, and large distributed enterprises. The company's comprehensive product ecosystem and open API provide businesses with powerful digital tools to increase security automation, elevate employee and tenant experience, and improve the safety of all people and assets in the built environment. Brivo's building access platform is now the digital foundation for the world's largest collection of customer facilities, protecting over 600 million square feet across 60+ countries. Brivo is privately held and headquartered in Bethesda, Maryland, USA. Learn more at **************
Brivo is an Equal Opportunity/Affirmative Action Employer committed to providing an inclusive work environment. If you require reasonable accommodations during the application or interview process, please contact **************.
Auto-ApplyOffice/Facility Manager
Office manager job in Springfield, VA
Job Description
Computational Physics, Inc. (CPI) is looking for a full-time HR Generalist to join our growing team.
The Office/Facility Manager role oversees CPI offices or facilities at three or more different locations across the United States. As the CPI facilities Manager, you will work with on site staff to ensure that our offices and facilities are appropriate for the work being conducted at each site, that they are safe and efficient spaces for our employees, and that they are appropriately provisioned to support daily operations.
Duties and Responsibilities:
Oversee all building functions and ensure the safety and efficiency of facilities.
Collaborate with building management to ensure proper upkeep of physical structures and systems, including implementing preventative maintenance programs.
Support all aspects of office or facility relocation
Manage facility lease renewal, subleasing, and lease terminations.
Manage budgets related to facility operations and maintenance.
Support customers in managing remote research and development facilities
Coordinate with and manage external contractors and vendors
Provide front desk support for CPI headquarters in Springfield, VA.
Ensure general office supplies and equipment are stocked and maintained.
Qualifications/Education/Experience:
Five to ten years of building or office management expertise
Strong leadership, business, and administrative skills
Ability to manage multiple tasks and prioritize workloads
Excellent communication and negotiation skills
History of taking initiative and working independently.
Strong relationship-building skills
Proactive approach to problem-solving
Customer service oriented, collaborative work style with proven ability to work effectively across departments.
Expert knowledge of office software and technology.
About CPI
We love science! We study the physical properties of the Earth and our atmosphere, neighboring planets, and the sun. We make the study of science practical by translating our findings into products, both hardware and software, that make our customer's lives easier and better. CPI has served various U.S. Government agencies, universities, international science organizations, prime contractors, as well as commercial customers for 40 years.
CPI is an employee-owned company - our team members receive company stock. Employee ownership motivates and empowers increased productivity, contribution to the longevity of the business, improved retention, and enhanced employee engagement.
Why Work for Us?
Competitive salary and comprehensive benefits
Positive, upbeat, and transparent company culture with opportunities for self-development and career advancement
Employee-owned small business that allows team members to learn from each other and take ownership
Professional development support including conference attendance and certification training
Benefits
401(k), Profit Sharing and an Employee Stock Ownership Plan (ESOP)
Disability insurance (short-term and long-term)
Flexible schedule
Flexible spending account
Health, Dental and Vision insurance
Life insurance
Paid time off
Parental Leave
Tuition reimbursement
CPI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
If you need a reasonable accommodation for any part of the employment process, please contact us and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis.
Business Office Manager
Office manager job in Falls Church, VA
Job Details Experienced Falls Church - DHA - Falls Church, VA Full Time 4 Year DegreeDescription
FEDITC, LLC is a fast-growing business supporting DoD, Defense Health Agency (DHA) and other agencies worldwide. FEDITC is proud & honored to provide these services.
Overview of position:
FEDITC is seeking an experienced Business Office Manager to be responsible for the successful performance of Business Operations and Executive Support Services (BOESS) in supporting the Assistant Director for Health Care Administration in Falls Church VA. All work is related to supporting and maintaining human resource and capital management information, including personnel recruitment, organization charts, performance evaluations, personnel awards, retirement, work-related timekeeping, and temporary duty assignments. Assist with the development of relevant military position descriptions; and developing and recommending force development plans to ultimately support the organization's strategic and tactical military personnel/manpower activities.
A United States Citizenship and an active Public Trust is required
This is an upcoming opportunity contingent on contract award with a projected start date of May 2025.
Responsibilities:
• Provide day-to-day operations support for staff comprised with military, civilian, public health service, and contract support personnel. Typical tasks include assistance establishing and supporting the in/out processing of all staff members; managing timekeeping and TDY assignments; updating of policy; managing personnel files and documentation and develop and maintain the Organization Chart.
•Assist with identification of positions to fill and manage the process for all hiring actions. Coordinate with military Personnel Services Division for military billets including (but not limited to) backfills and new requirements.
•Support the Government with Civilian and Military in-processing and out-processing, evaluations, and awards. Oversee performance management functions; assist with personnel objectives, assessments, and closeouts for all DOD personnel.
•Support training and awareness activities including those aligned with Manpower Individual Development Plan (IDP) activities.
•Manage and report on all aspects of military personnel and manpower actions, including but not limited to performance ratings, promotions, enlisted/officer personnel files, strength management, awards, requisitions, reductions, special pay contracts, retirements, separations, management change requests, organizational change requests.
•Utilize personnel and manpower automated systems supporting military personnel programs and retrieve data for studies, projects, and reports.
•Monitor readiness requirements for military personnel.
•Examine the current force structure, define gaps in education, training, experience; assist with defining long-term plan of action and supporting the execution of a sustainable human capital plan.
Other activities as required.
Qualifications
Experience/Skills:
Minimum 5+ years of experience.
Familiarity of the DoD and the Defense Health Agency is highly desired.
Provide guidance on strategic IM/IT workforce planning and human capital management.
Proficiency with business process development and improvement.
3-5 years' experience in strategic planning.
Possesses and applies expertise on multiple complex work assignments.
Ability to handle efficiently and effectively multiple and shifting priorities.
Education:
Bachelor's degree
Clearance:
Must be a US Citizen and have a Public Trust Clearance.
Maintain applicable security clearance(s) at the level required by the client and/or applicable certification(s) as requested by FEDITC and/or required by FEDITC'S Client(s)/Customer(s)/Prime contractor(s).
FEDITC, LLC. is committed to fostering an inclusive workplace and provides equal employment opportunities (EEO) to all employees and applicants for employment. We do not employ AI tools in our decision-making processes. Regardless of race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, FEDITC, LLC. ensures that all employment decisions are made in accordance with applicable federal, state, and local laws. Our commitment to non-discrimination in employment extends to every location in which our company operates.
Dental office Manager/Administrator
Office manager job in Fairfax, VA
Private Dental practice in Fairfax VA looking for an exceptional Dental office manager and offers ultra-competitive benefits package and compensation of $38-$45 per hour (40 hrs/wk) plus performance based commissions/ MUST HAVE DENTAL OFFICE MANAGEMENT EXPERIENCE.
Do you like to be part of an energetic, growing and state of the art private dental practice? Do you want to be fulfilled while helping our community achieve oral health? Join our friendly, patient-centered, progressive (strong commitment to CE) and team-driven practice. We are hiring an experienced Dental office manager. This person will oversee the daily operations of the practice while managing employee relations, patient relations and achieving operational goals. They will also be responsible for office profitability by managing patient scheduling, staff productivity, collections and receivables. Additional responsibilities include stimulating practice growth by supporting marketing, sales and promotional events. All aspects of the job require an exceptional level of customer service and communication skills. Must have knowledge of working with different insurance companies (PPOs only). We only consider resumes with extended experience in a Dental practice management environment.
Our Philosophy: We are a full-service dental practice looking out for our patients' Complete Health using the most thorough care available. On a good day we create smiles and on a great day we change lives! We empower our team to inspire our patients to live healthier lives :)
Ideal Candidate:
2 + years of experience in managing a dental practice
Eagle Soft practice management software experience
Is driven and committed to continuing growth
Is a team player
Has the ability to think outside the box, create better processes and collaborate when necessary
Operates with integrity
Compensation: Pay: $38-$45/hour + commission based bonus system
Benefits:
Medical insurance
Dental benefits
Paid Major Holidays (Christmas, New Years, Memorial Day, Independence Day, Labor Day, and Thanksgiving Day)
Vacation Days (accrue after one year of active employment)
Yearly Uniform Allowance
Christmas Bonus
Birthday Celebration with the team
401k Retirement benefits
Profit Sharing plan
Job Responsibilities:
Act as the liaison or case manager between the practice and the patients.
Meet with the Doctor on a weekly, monthly and annual basis to update and review the practice's performance.
Lead the monthly team meeting. Prepare an agenda in advance and bring it to the meeting.
Manage vacation requests/approvals, office calendar, and team attendance.
Monitor team morale. Look for places to acknowledge the Doctor, Team, and Patients on what is going right in the practice.
Notify departmental heads and/or team of any changes or new communication within the Practice.
Managing of patient accounts, sending out statements and AR
Daily tasks also include managing patient coordination and scheduling, insurance verification, treatment plan presentation.
CORP - Office Manager & Corporate Services
Office manager job in Dulles Town Center, VA
AVPORTS
Office Manager & Corporate Services
REPORTS TO: Chief Operating Officer
The Office Manager will support our corporate office operations and executive leadership by performing a variety of administrative tasks and providing support on critical operational functions that require attention to detail. This role bridges administrative, operational, and vendor-facing responsibilities and is ideal for someone who thrives on coordination, structure, and high-level support.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Office Management
Will perform overall office management duties
Oversee office supplies, inventory, and procurement processes to support operational efficiency
Support the planning and execution of internal office events, meetings, and initiatives
Coordinate utility services and ensure uninterrupted operations, including invoice processing and vendor liaison
Coordinate with IT for internet, phone systems, and workstation setups
Ensure reliable Wi-Fi and troubleshoot minor tech issues
Manage parking passes and access control devices
Administer company credit cards, licenses and subscriptions
Manage relationships with mobile and internet providers
Serve as point of contact for FedEx, UPS, USPS and other service vendors
Keep inventory of equipment and office furniture
Manage printing and photocopier equipment
Stock and maintain inventory of office and kitchen supplies
Order business cards, uniforms, and PPE
Support corporate team with administration matters
Define, communicate and manage the operation and utilization of the office's common areas, equipment and assets, such as the reception desk, meeting room, shared booth, kitchen, and related equipment and supplies
Leadership Team Administrative Support
Provide high-level administrative support to senior executives and staff in office as needed, including organizing events (company lunches, holiday dinners, celebrations, etc.)
Assist with scheduling, meeting coordination, calendar management, and travel arrangements
Support editing and formatting Microsoft Office documents (incl. Word and PowerPoint) for management presentations
Company Operations
Serve as point of contact in the lease agreement obligations and manage the lease obligations, renewals, and other compliance documentation
Function as the point of contact with the landlord and other external property management or service providers
Coordinate with vendors or building management for plumbing, HVAC, lighting, and general repairs
Oversee janitorial services and ensure regular cleaning of all areas
Maintain all information seen, heard, read or written communication in confidential containment
Maintain organized records of contracts, correspondence, and operational documents
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
+5 years of administrative support experience, with at least 2 years in an office management or similar role
Strong organizational and multitasking skills
Experience managing vendors, contracts, and corporate services
Proven experience managing office operations, vendor relationships, and administrative processes
Demonstrated ability to provide executive-level support, including calendar management, meeting coordination, and preparation of reports or presentations
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office technologies and collaboration tools (e.g., Teams, Zoom, SharePoint)
Experience managing confidential information with discretion
Prior experience in a multi-departmental or corporate environment strongly preferred
Preferred Attributes
Proactive problem solver with a service-oriented mindset
Excellent written and verbal communication skills
Discretion and professionalism in executive settings
Experience with Accounting, Administration and/or HR is preferred
Experience with SharePoint is preferred
EDUCATION and/or EXPERIENCE
Associate's degree in Business Administration, Office Management, or a related field required; Bachelor's degree preferred.
Equivalent combination of education and related experience will be considered.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs.
REASONING ABILITY
Ability to apply common sense understanding to conduct instructions furnished in written, oral or diagram form. Ability to solve problems that involve specific factors within established procedures or guidelines.
GENERAL PHYSICAL ACTIVITIES
The role requires a combination of administrative and physical tasks to ensure the smooth operation of the workplace. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:
Standing and walking: Frequently required to move throughout the office to monitor operations, assist staff, and manage facilities.
Sitting: Prolonged periods of sitting while working at a computer or desk.
Lifting and carrying: Occasionally required to lift and move office supplies, packages, or small furniture items (up to 25 lbs).
Bending, reaching, and kneeling: Required for organizing supplies, accessing storage areas, and performing light maintenance tasks.
Climbing: May need to use step stools or ladders to reach high shelves
Occasional exposure to noise from office equipment or building maintenance.
May encounter varying temperatures depending on building conditions or outdoor errands.
WORK ENVIRONMENT
Work is primarily performed in a standard office setting. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
EOE DFWP
Auto-ApplyDental Office Manager
Office manager job in Hyattsville, MD
Job DescriptionBenefits:
Competitive salary
Paid time off
Full-Time | Competitive Pay | Growing Multi-Location Dental Group We are looking for a highly organized, confident, and people-focused Dental Office Manager to lead daily operations at our new and fast-growing practice. This role is for someone who can take ownership, solve problems quickly, and make sure the office runs smoothly every single day.
Key Responsibilities
Daily Operations
Oversee all front office and administrative functions
Maintain efficient patient flow and schedule management
Ensure smooth opening and closing procedures
Monitor office cleanliness, supply levels, and equipment needs
Team Management
Lead, train, and support front desk, coordinators, and assistants
Hold staff accountable to policies, standards, and performance goals
Address conflicts, performance issues, and time-management concerns
Assist with staff scheduling and time-off approvals
Patient Experience
Ensure every patient receives exceptional service
Manage escalated patient concerns professionally and calmly
Maintain strong relationships with recurring patients
Oversee check-in/check-out accuracy and financial transparency
Insurance & Financial Oversight
Ensure correct insurance verification and documentation
Monitor treatment plan presentations and acceptance
Oversee collections, copays, payment plans, and daily deposits
Review claims, aging reports, and AR follow-up
Compliance & Reporting
Ensure OSHA, HIPAA, and infection control standards are followed
Maintain office policies, handbooks, and training checklists
Track KPIs: schedule utilization, production, collections, no-shows, etc.
Prepare weekly reports for the Director of Operations/COO
Coordination with Clinical Team
Support dentist and hygienists with room flow and scheduling
Communicate supply needs, lab issues, and clinical bottlenecks
Ensure treatment rooms rotate efficiently
Requirements
2+ years of dental office management experience (required)
Strong understanding of dental terminology, insurance, and billing
Excellent leadership, communication, and problem-solving skills
Ability to multitask in a fast-paced, high-volume environment
Experience with practice management software (Dentrix, EagleSoft, etc.)
Professional, dependable, and able to handle confidential information
Preferred Qualifications
Experience in multi-location or DSO environment
Bilingual (English/Spanish)
Familiarity with Medicaid/Managed Care plans
What We Offer
Competitive compensation
Full-time stable hours
Growth opportunities within a rapidly expanding dental group
Supportive leadership and clear operational structure
Paid time off and employee benefits
Front Office Manager
Office manager job in Washington, DC
The Front Office Manager is responsible for ensuring the operation of the Front Office in an attentive, friendly, efficient and courteous manner, providing all guests with quality service prior to and throughout their stay, while maximizing room revenue and occupancy. Management-level associates are expected to work as much of each workday as is necessary to complete their job responsibilities and maintain the hotel's guest service scores.
Office Manager (Law Firm)
Office manager job in North Bethesda, MD
Oversee the day-to-day operations of a busy law office while providing experienced legal administrative support to attorneys and staff. Ensure smooth workflow, compliance with legal procedures, and exceptional client service. This role is fully onsite6 month contract to hire Salary: $36-44/hr depending on experience Responsibilities:
Manage daily office functions including scheduling, reception, supply inventory, and vendor relationships.
Implement and maintain office policies, procedures, and best practices to ensure efficiency and compliance with legal standards.
Supervise support staff, delegate tasks, and coordinate workload to meet critical deadlines.
Draft, proofread, and format legal documents such as pleadings, discovery responses, contracts, and correspondence.
Coordinate court filings (electronic and physical) and track deadlines across multiple jurisdictions.
Maintain and organize client files, case management systems, and docket calendars.
Handle client intake processes, conflict checks, and maintain accurate contact records.
Requirements:
5+ years experience as office manager or legal administrator
Prior law firm experience
$36 - $44 an hour
Auto-ApplyLicensed Insurance Office Manager - State Farm Exp
Office manager job in Elkridge, MD
Job DescriptionSeeking a Licensed Insurance Office Manager with organization skills that is a highly motivated , energetic individual, okay with working solo and/or with limited team members. Manages day to day operation and limited staff as well as produces sales. Property and Casualty experience and license a must.
Compensation & Benefits:-Total Compensation $50,000 to $90,000 based on prior experience and achievements (includes base pay and commissions)-Unlimited commission structure-Bonuses-PTOProfessional Responsibilities:
Contact prospects and current clients to generate interest
Create and facilitate sales presentations to potential and existing clients
Conduct needs based marketing interviews
Establish contacts with external businesses to create professional referral relationships
Accurately prepare forms and applications when required
Maintain timely, consistent follow-up with customers and potential clients
Answer phones and greet clients/walk ins
Complete daily deposits
Manage in office and remote team members
Required Skills:
Excellent people skills
Capable of handling stress
Multitask
Quick learner
Attention to detail
Organized
Capable of working alone or with a small team
This Job Is Ideal for Someone Who Is:
People-oriented -- enjoys interacting with people
Achievement-oriented -- enjoys taking on challenges, even if they might fail
Innovative -- prefers working in unconventional ways or on tasks that require creativity
Job Type: PermanentPay: $50,000.00 - $90,000.00 per year
Dental Office Manager
Office manager job in Waldorf, MD
Full-time Description
Now Hiring: Dental Office Manager - Waldorf Dental Group
Are you an experienced dental leader ready to take charge of a fast-paced, patient-focused dental office? Underbite Dental Management is seeking a highly motivated Dental Office Manager to oversee day-to-day operations at one of our top-performing Maryland locations.
This is your opportunity to make an impact by leading a dedicated clinical and administrative team, driving operational excellence, and delivering an outstanding patient experience all within a modern, technology-forward dental practice.
Position Overview:
Schedule: Full-time, Monday-Friday (on-site; occasional flexibility for staffing/meetings)
Location: In-person at Waldorf Dental Group, MD
Compensation: Competitive salary based on experience + performance-based bonus
What We Offer:
Competitive salary based on experience
Monthly performance bonus based on office KPIs
Health, dental, and vision insurance
Company-paid life insurance
Paid certifications (e.g., CPR, OSHA) and professional development
Paid time off, sick days, and 10 paid holidays after 90 days
401(k) with company match
A collaborative, people-first culture with room to grow
Requirements What You'll Do:
Manage day-to-day operations, ensuring high performance in patient care, scheduling, collections, and staff coordination
Drive results across key metrics: treatment acceptance, schedule utilization, collections, AR, and re-care
Oversee staffing: recruiting, onboarding, scheduling, performance reviews, and staff development
Ensure compliance with OSHA, HIPAA, and company protocols
Partner with billing and clinical teams to maintain efficient revenue cycle and high-quality care
Serve as the communication hub between staff, doctors, and Underbite leadership
Monitor supply inventory and ensure cost controls are in place
Create and review weekly KPIs and action plans to drive continuous improvement
Ideal Candidate:
3+ years of dental or healthcare office management experience (DSO or multi-provider office preferred)
Strong leadership and communication skills
Proficient in managing KPIs, payroll, insurance, and scheduling
Tech-savvy: experience with Open Dental (preferred), Paylocity, and Google Workspace
Passion for delivering excellent patient care through organized and empowered teams
Detail-oriented and solutions-focused
Why Underbite Dental Management?
We are a growing DSO that operates practices across multiple states. Our mission is to support dental professionals in delivering excellent care by providing them with strong leadership, advanced technology, and a collaborative environment. We believe in empowering our teams with clarity, consistency, and room to grow.
Underbite Dental Management is proud to be an Equal Opportunity Employer.
We value diversity and inclusion and are committed to creating an environment where all employees can thrive.
Salary Description $68,000 Annually
Front Office Manager
Office manager job in Capitol Heights, MD
Job Description
Are you ready to advance your career to the next level? Are you a passionate hospitality professional? How about Hands on, energetic, and honest? Tharaldson wants you!
We provide a friendly, professional place to work and have fun, with opportunities for advancement and career growth. A strong company culture inspires staff to achieve the highest service standards in hospitality. Tharaldson has 90 hotels nationwide and will be adding to our hotel portfolio in the next 3 years, providing growth opportunities for our team members!
What We Offer:
Career advancement opportunities
Employee discounts
Competitive pay
Daily Pay Option
Flexible work schedule
Comprehensive benefits for you and your family including (medical, vision, dental, 401k, Profit Sharing)
Paid Vacation
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL JOB FUNCTIONS
Performs functions of Guest Service Agent as scheduled by Management
Provides training, including safety training, to front office staff as directed by Management
Assists in the selection of Guest Service Agents
Assists in scheduling front desk personnel within budget guidelines to assure adequate staffing
Maintains accurate records including cash flow sheet, direct bill accounts, credit card payments, registration cards, and reservation cards
Corresponds with group and travel agents to answer special requests for rooms and rates
Assists with sales and marketing efforts as directed
Assigns duties to Guest Service Agents and observes performance to ensure adherence to franchise standards, hotel policies, and established operating procedures
Answers inquiries pertaining to hotel policies and services
Performs functions of the General Manager in their absence
Assists General Manager in conducting staff meetings
All other duties as assigned
COMPETENCY
To perform the job successfully, an individual should demonstrate the following competencies:
Problem Solving - Identifies and resolves problems in a timely manner; Develops alternative solutions; Uses
reason even when dealing with emotional topics
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds promptly to requests for service and assistance
Interpersonal - Maintains confidentiality
Oral Communication - Responds well to questions; Demonstrates group presentation skills
Team Work - Contributes to building a positive team spirit
Written Communication - Writes clearly and informatively; Able to read and interpret written information
Managing People - Makes self available to staff; Continually works to improve supervisory skills
Organizational Support - Follows policies and procedures including but not limited to, dress code policies
Adaptability - Adapts to changes in the work environment; Manages competing demands; Able to deal with frequent changes, delays, or unexpected events
Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time
Dependability - Commits to long hours of work when necessary to reach goals
Initiative - Asks for and offers help when needed
Planning/Organizing - Prioritizes and plans work activities; uses time efficiently
Professionalism - Treats others with respect and consideration regardless of their status or position
Quality - Demonstrates accuracy and thoroughness; applies feedback to improve performance; Monitors own work to ensure quality; Looks for ways to improve and promote quality
Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity
Diversity - Shows respect and sensitivity for cultural differences; Promotes a harassment free environment
Safety & Security - Observes safety and security procedure; Reports potentially unsafe conditions; Uses equipment and materials properly
What We Are Looking For:
Preferably 1+ year of similar experience in Select Service or Extended Stay properties
Brand Experience preferred.
Knowledgeable in Inventories, Scheduling, and Ordering.
Valid Driver's License.
Open Availability.
Education Preferred of Associates degree or equivalent from two-year college, or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
Senior Share point Admin (Federal Experience Required) In-Office
Office manager job in Washington, DC
Job Description
Job Title: Senior SharePoint Administrator Clearance Requirement: [Public Trust / Secret / Top Secret - Based on Role]
We are seeking an experienced Senior SharePoint Administrator to manage and support Microsoft SharePoint environments for a federal government client. This role is responsible for the implementation, operation, maintenance, and security compliance of SharePoint environments (SharePoint Server 2016/2019 and/or SharePoint Online via Microsoft 365 GCC/GCCH/DoD). The candidate will support mission-critical collaboration and content management needs in accordance with federal IT governance standards.
Key Responsibilities:
Administer, configure, and maintain SharePoint on-premises and/or SharePoint Online (GCC/GCCH).
Ensure system availability, performance, and security posture in compliance with FISMA, NIST 800-53, and agency-specific IT security policies.
Implement and manage user roles, permissions, authentication, and authorization using Active Directory and ADFS/Azure AD.
Conduct SharePoint migration activities (on-prem to M365), using tools such as ShareGate or Metalogix, in secure federal environments.
Develop and enforce SharePoint governance plans, site provisioning processes, taxonomy/metadata strategy, and records retention policies.
Integrate SharePoint with Microsoft 365 tools including Teams, OneDrive, Power Platform (PowerApps, Power Automate).
Create and maintain documentation for configurations, SOPs, contingency plans, and RMF controls (System Security Plans, POA&Ms).
Support Section 508 compliance efforts for SharePoint-hosted content.
Coordinate with security teams on ATO (Authority to Operate), vulnerability remediation, patching, and system hardening.
Provide Tier 2/3 operational support and mentor junior SharePoint administrators and content managers.
Required Qualifications:
U.S. Citizen (required for most federal roles).
Active [Public Trust / Secret / TS/SCI] clearance or ability to obtain one.
5+ years of SharePoint administration experience, including SharePoint Server 2016/2019 and/or SharePoint Online (M365 GCC/GCCH).
Expertise in PowerShell scripting for SharePoint and Windows Server environments.
Familiarity with FISMA/NIST frameworks and federal IT compliance requirements.
Experience with SharePoint migration planning and execution in federal environments.
Knowledge of Microsoft security and compliance tools (Purview, Sensitivity Labels, Conditional Access).
Strong understanding of networking, firewalls, load balancers, and integration with on-prem AD or hybrid Azure AD environments.
Preferred Qualifications:
Microsoft Certified: SharePoint Administrator Associate, Microsoft 365 Certified: Teams Administrator or equivalent.
Experience with federal document management, records schedules, and FOIA support.
Familiarity with DoD 8500, FedRAMP, STIGs, and RMF (Risk Management Framework) processes.
Understanding of ServiceNow, Jira, or other federal ticketing systems.
Front Office Manager -Embassy Suites Dulles
Office manager job in Herndon, VA
What you will be doing
Anticipate guest needs, respond promptly and acknowledge all guests, maintaining positive guest relations at all times. Greet and communicate cordially with guests, promptly and professionally checking them in and out of the hotel.
Ensure proper staffing levels of front office associates, including interviewing, hiring, supervising, training and scheduling front desk agents, front office supervisors, guest service aides/bell staff, concierge staff and PBX operators.
Resolve guest complaints, ensuring guest satisfaction in each interaction. Manage guest resolution process to include investigation of situation and creative problem solving to ensure guest is satisfied with outcome.
Accurately manage and operate the MICROS system at the front office, including all daily transactions and those which are not performed often.
Front Office Manager - Mid
Office manager job in Chantilly, VA
WiSC Enterprises is seeking a versatile and detail-driven Program Manager to support task management, records compliance, stakeholder engagement, and front-office operations. This position combines strong organizational and communication skills with a deep understanding of government records processes, staffing coordination, and program reporting.
Responsibilities
Serve as the lead Records Management Program (RMP) Information Officer, ensuring administrative and mission records are properly inventoried, validated, and maintained in accordance with records retention policies.
Develop and maintain Office File Plans (OFP) and ensure proper filing systems for both physical and electronic records are implemented and maintained.
Track, coordinate, and support daily action items and taskers across executive-level front office operations.
Coordinate Staff Summary Packages (SSPs) through internal workflows and leadership briefings.
Manage staffing updates and support reporting functions through weekly/monthly updates including personnel metrics and operational summaries.
Assist with interagency agreement development and cross-functional collaboration.
Represent the office at stakeholder tasker meetings and support ad hoc front office requests.
Support compliance reviews, business process assessments, and stakeholder communications initiatives.
Required Qualifications
Bachelor's degree in Human Resource Management, Business, or related field.
6-10 years of professional experience in program coordination, records management, and administrative support roles.
2+ years of experience in a Systems Engineering and Technical Assistance (SETA) or equivalent environment.
Strong knowledge of records management practices, file retention policies, and documentation control procedures.
Exceptional organizational, communication, and reporting skills with proven experience supporting executive leadership.
ACTIVE TS/SCI with POLY is required to start
Desired Qualifications
Experience in HR management, onboarding, and personnel security coordination.
Familiarity with enterprise tools such as Deltek Talent Management, SharePoint, or tasking databases.
Certification or training in records management, HR compliance, or program/project management.
Demonstrated ability to develop tools, templates, and guides to improve workflow efficiency.
Auto-ApplyFront Office Manager - Mid
Office manager job in Chantilly, VA
WiSC Enterprises is seeking a versatile and detail-driven Program Manager to support task management, records compliance, stakeholder engagement, and front-office operations. This position combines strong organizational and communication skills with a deep understanding of government records processes, staffing coordination, and program reporting.
Responsibilities
Serve as the lead Records Management Program (RMP) Information Officer, ensuring administrative and mission records are properly inventoried, validated, and maintained in accordance with records retention policies.
Develop and maintain Office File Plans (OFP) and ensure proper filing systems for both physical and electronic records are implemented and maintained.
Track, coordinate, and support daily action items and taskers across executive-level front office operations.
Coordinate Staff Summary Packages (SSPs) through internal workflows and leadership briefings.
Manage staffing updates and support reporting functions through weekly/monthly updates including personnel metrics and operational summaries.
Assist with interagency agreement development and cross-functional collaboration.
Represent the office at stakeholder tasker meetings and support ad hoc front office requests.
Support compliance reviews, business process assessments, and stakeholder communications initiatives.
Required Qualifications
Bachelor's degree in Human Resource Management, Business, or related field.
6-10 years of professional experience in program coordination, records management, and administrative support roles.
2+ years of experience in a Systems Engineering and Technical Assistance (SETA) or equivalent environment.
Strong knowledge of records management practices, file retention policies, and documentation control procedures.
Exceptional organizational, communication, and reporting skills with proven experience supporting executive leadership.
ACTIVE TS/SCI with POLY is required to start
Desired Qualifications
Experience in HR management, onboarding, and personnel security coordination.
Familiarity with enterprise tools such as Deltek Talent Management, SharePoint, or tasking databases.
Certification or training in records management, HR compliance, or program/project management.
Demonstrated ability to develop tools, templates, and guides to improve workflow efficiency.
Auto-ApplyOffice Manager
Office manager job in Lanham, MD
Benefits:
401(k) matching
Health insurance
Training & development
COMPANY CULTUREPuroClean, a leader in emergency property restoration services, helps families and small businesses overcome damages caused by water, fire, mold and biohazard. We operate with a 'servant-based leadership' mindset and seek to create a working environment where team members can grow professionally and spiritually through serving our customers, communities, and each other.
JOB DESCRIPTIONWith a 'One Team' mentality, manage the office to perform all accounting and administrative activities. Ensure job files are up to date. Assist the field techs with customer communication and supplies. Follow our accounting procedures, and recommend improvements to increase efficiency. Interact with our referral sources (general contractors, insurance entities, property managers, tradespeople and professionals). Prepare, send and follow up on invoices. Take phone and email enquiries, take the messages and deliver them promptly. Maintain a clean & efficient office. This position is ideal for someone who enjoys working independently in a private office setting and prefers minimal in-person interaction in the workplace.
RESPONSIBILITIESScan & file documents Create photo albums and inventories Prepare the daily jobs list Accept & update job assignments and requests for service Maintain the Jobs spreadsheet and A/RInvoice and accept payments Complete the bi-weekly payroll (outsourced) Complete monthly bank rec & credit card batching Update our Key Performance Indicators spreadsheet Interface with our techs in the field, our accountant, our trades partners and our vendors Pursue personal development and PuroClean-specific skills
SKILLS, ABILITIES AND QUALIFICATIONSA focus on personal development, team building and relationship skills is essential Attention to detail, an aptitude for multitasking and being comfortable with record keeping Excellent written and verbal communication skills3 years of customer service experience in an office setting; construction experience is a plus Experience and aptitude with MS Office and QuickBooksDesire to learn industry-specific computer programs
PERKSCompetitive wage Contributory insurance Paid training for career advancement
Training for you with our current retiring office managerA staff assistant can be available to you on an as-needed basis Compensation: $20.00 - $24.00 per hour
“We Build Careers”
- Steve White, President and COO
With over 300 locations across North America and Canada, PuroClean is leading the industry in emergency property restoration services, by helping families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other.
Culture is very important to us. We want to make sure that we are the right fit for YOU!
Apply today and join our Winning TEAM.
“We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership”
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PuroClean Corporate.
Auto-Apply