The PEPM Group is a fast growing engineering and project management company based in Tulsa, OK, and Fayetteville, AR. Highly specialized in food processing facilities, oil/gas, and energy sectors. Our team of Professional Engineers (PE) and (Peng) are licensed in 49 states and Canada. PEPM was voted the best engineering firm (Gold) 2025 in northwest Arkansas and awarded as the Oklahoma Governor's Award for Excellence in Exporting 2025!
Role Description
This is a full-time on-site role for an OfficeManager located in Tulsa, OK. The OfficeManager will be responsible for overseeing daily office operations, providing administrative assistance, managing admin team and ensuring smooth office administration. This person will also handle customer services and internal team tasks, support executive level activities. Prepare and manage company marketing and social media tasks.
Benefit - BCBS Insurance, dental and vision. 401K and match, Paid PTOs, Long and short terms, life insurance.
Qualifications
Strong communication skills, Excellent customer service skills
Minimum 6 years of experience in office administration. Experience in office admin support and management.
Ability to work independently and collaboratively. A self-starter with minimum supervision. Capable of taking tasks from inception to the completion.
Outstanding organization skill, attention to detail is a must.
Ability to manage tasks efficiently and effectively
Bachelor's degree is required.
Highly motivated and strong work ethic.
Ability to learn and to be adept at company business
$29k-43k yearly est. 1d ago
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Business Manager
Coca Cola Southwest Beverages 4.4
Office manager job in Tulsa, OK
This role will support and have direct reports in the following facilities: Vinita, Stillwater, Okmulgee, and Tulsa.
General Purpose
As a key member of the management team, the Manager must ensure compliance with all company policies and procedures while using analytical skills to be a resource to the Executive Admins and Distribution Center Admin. The Business Manager will provide administrative, financial support services and analysis for the operational and sales teams. They will also ensure accurate and timely internal administration and adherence to proper accounting and reporting procedures.
Duties and Responsibilities
Management Responsibilities
* Purchase Supplies for Tulsa, Vinita, Okmulgee and Stillwater LocationS
* Provide Training & Development on day-to-day direction and assistance to Executive Admin and Distribution Center Admins
* Collaborate with Distribution Center and Market Unit teams on communications from ELT
* Collaborate with Shared Services and Region headquarters
* Participate in personal training & development opportunities
* Participate in routine meetings (daily/monthly)
* Review & ensure payroll is processed timely and accurately on a weekly basis
* Coordinate and support PAT (pricing exception) process as required by regions
* Point of contact for distribution center office equipment (computers, copiers, faxes, printers, network, phones, etc.)
* Maintain building security card access system
* Coordinate all general administrative activities as necessary (reception, phones, supplies, etc.)
* Data Entry / Prepare Business Reports and Presentations
* Process new employee paperwork and facilitate New Employee Orientation
* Cell phone administration
Financial Responsibilities
* Assist in Accounts Payable efforts when necessary
* Process A/P invoices in company preferred method
* Collaborate with management team on monitoring and controlling of operating expenses to include identification of savings
* Audit and monitor Comdata transactions - Contract support Internal Controls Responsibilities
* Perform monthly/quarterly independent internal control audits
* Support the sampling/free goods process to ensure that there are proper internal controls
* Maintain legal and HR compliance postings
Admin Support Responsibilities
* Assist Sr Executive Assistant to President (reports, meeting room set up, etc.)
* Manage incoming and outgoing phone and email communications.
* Maintain various departmental database systems and lists; create and enter data into spreadsheets.
* File, fax, distribute mail and order supplies.
* Prepare letters, memos, and other routine correspondence.
* Interface with customers and management at various levels.
* Coordinate meetings and travel arrangements and maintain department calendar.
* Process purchases cards, expense reports, and invoices.
* Create presentations and corresponding materials.
* Process AP Invoices, prepare check requests, research payments, prepare transmittal logs
* Reconcile P-card Statements (company credit cards)
* Review Expense Distribution Log
* Process P-Card, fuel card new user requests
* Process T&E Requests
* Prepare IFTA Reporting
* Reconcile pager, phone bill, and provide reporting on usage
Qualifications
College Preferred or equivalent business experience required
SAP and Margin Minder work experience preferred.
Five plus years office experience with similar responsibilities
Finance or management background
Strong communication skills and ability to coach co-workers.
Strong organizational skills
2-5 years experience in automated office environment required
Minimum 1 year of finance related experience in an office environment required
Working knowledge of Microsoft Office applications and SAP
Excellent phone etiquette
Knowledge of multi-line phone systems
Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain Texas or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Coca-Cola Southwest Beverages. Please inform us at if you need assistance completing this application or to otherwise participate in the application process.
Know Your Rights dol.gov
Coca-Cola Southwest Beverages LLC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.
A Victoria's Secret & Co Customer Experience Manager is a values-based leader who delivers exceptional customer and associate experiences to grow top line sales. This role reports to the Store Manager. Primary Responsibility: The Customer Experience Manager is responsible for driving and growing top-line sales by leading the sales floor, coaching and development of the team, performance management, and selling. In addition, the Customer Experience Manager supports operational excellence through maintaining visual standards, payroll management, and merchandise availability.
Direct Reports as assigned:
Customer Experience Lead(s) and / or Associates
All Store Leadership Team responsibilities include:
* Leading and demonstrating company values within the store.
* Delivering exceptional customer experiences in the role of the Head Coach through coaching, zoning, team selling and personally selling.
* Conducting associate observations and associate coaching.
* Displaying an understanding of all associate roles and ensuring all roles work for the good of the team and the customer.
* Linking results to behaviors and actions to drive top-line sales.
* Independently managing labor hours within the store to drive top line sales and profit.
* Owning the overall appearance and presentation of brand by maintaining visual merchandising standards.
* Collaborating with Sales Leadership Teams to ensure seamless communication and execution of required actions of the brand.
* Demonstrating and leading company policy and procedures.
* Additional duties as assigned, including but not limited to: Floorset mapping and execution, Product launch support, onboarding, and shipment processing.
* This role requires the ability to lift and carry up to 40 pounds, as well as frequent bending, stretching, walking and prolonged standing as part of your daily tasks.
Click here for benefit details related to this position.
Minimum Salary: $20.90
Maximum Salary: $29.00
VS&Co provides a range of compensation for this role as shown. Your actual salary will be determined by a number of factors, including: your specific skills and experience, geographic region, or other relevant factors.
Qualifications
* Passion for Victoria's Secret Brand.
* Ability to improve customer satisfaction and drive customer loyalty.
* Experience reviewing business reports and insights and taking immediate and deliberate action to achieve results.
* A sense of self-awareness with an interest in seeking feedback to improve and develop.
* Experience selecting and developing direct reports to the next level and creating an environment where people do their best work.
* Ability to monitor/track progress and incorporate feedback into decision-making.
* Proven ability to link company strategies to day-to-day activities and inspire a team to deliver total company contribution.
* Experience with influencing cross-functional partners in informal and formal settings to get things done.
* Ability to work nights, weekends, and a flexible schedule.
* Ability to stand for long periods and frequently bend, kneel, and lift.
* Ability to use technology (headsets, mobile devices, computers).
* 3+ years of retail leadership experience preferred.
We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws. Please see links:California Fair Chance Act, Los Angeles Fair Chance Initiative for Hiring Ordinance, Philadelphia Fair Chance Law, San Francisco Fair Chance Ordinance, Los Angeles County Fair Chance Ordinance.
An equal opportunity employer, we do not discriminate in hiring or terms and conditions of employment because of an individual's race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status or any other protected category recognized by state, federal or local laws. We only hire individuals authorized for employment in the United States.
$20.9-29 hourly 24d ago
Office Manager - Jenks Pediatric Dental
Lumio Dental
Office manager job in Jenks, OK
Lumio Dental - Apply today, and we'll light the way!
As an OfficeManager, you will effectively manage the flow of the practice. From engaging with patients to being the liaison between team members and clinicians, you will be the central point of contact. In addition, you will oversee operations, office goals, and productivity. You will be supported and will partner with your Regional Manager to ensure the success of the practice.
Our Ideal OfficeManager
YOU! Whether you have experience working in a dental office, or you are seeking your next career opportunity, we are looking for someone who has exceptional leadership skills and knowledge of operations in the healthcare industry. Our ideal OfficeManager must have prior management skills, and be an effective leader with exceptional communication skills. Those that are successful in the role are organized, collaborative, and know how to train others.
Job-Specific Expectations:
Coordinates and managesoffice schedules for training, operations, and team members
Oversees treatment plans and accurate estimates to the patients
Partner with Dentist and Hygienist in coordinating the desired schedule to fit patients' needs
Maintains patient care database by entering new information as it becomes available
Schedule and confirm patient appointments
Tracks and accurately pays all invoices and charges for the office, and orders supplies
Makes daily bank deposits of cash and checks
Ensures that all required documentation is completed efficiently and meets established deadlines
Interviews, hires, and conducts performance reviews for all team members
Coordinates morning huddles with team members
Requirement(s):
1 year of management experience
Driver's license and reliable transportation
High School Diploma
Bilingual is a plus
Prior dental or health industry is a required
Competitive Salary & More
Benefit options included, but are not limited to, health, vision, dental, life, 401K, and MORE!
Lumio company culture is caring and fun! You will love the feel and experience! Apply today and learn more!
$40k-55k yearly est. Auto-Apply 9d ago
FIELD OFFICE MANAGER
Austin Industries, Inc. 4.7
Office manager job in Tulsa, OK
Austin Industrial is currently seeking an experienced Field OfficeManager for projects in the La Porte, TX area. We excel at what we do and are looking for talented professionals that want to excel with us. The Field OfficeManager responsibilities are to provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff.
Functional Areas of Responsibility
* Jobsite accounts payable/receivable.
* Job cost accounting.
* Change order accounting.
* Support of job status reports.
* Owner billings.
* Project insurance administration.
* Personnel administration.
* Payroll administration.
* Jobsite office administration.
Specific Duties and Responsibilities
* Prepare and submit monthly pay requests in accordance with contract terms.
* Oversee all field payroll functions for both hourly and salaried employees; ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting Department. Receive and distribute payroll checks in accordance with established policies and procedures.
* Receive and process all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensure the necessary back-up documentation is on file before approving invoices for payment. Monitor the entire invoice system to ensure that subcontractors and suppliers are being paid in a timely manner. Follow up with subcontractors and suppliers to receive appropriate back-up documentation.
* Maintain the project job-cost ledgers that support pay requests to the owner.
* Work with the Project Manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences.
* Incorporate change order revisions into the schedule of values.
* Assist in preparation of the monthly job status report.
* Ensure that all project cost items are coded properly according to the chart of accounts and recorded and paid in a timely manner.
* Monitor all reports from the performance reporting system for accuracy and consistency and assist Project Manager in making all necessary revisions.
* Direct a variety of jobsite personnel functions, (e.g., pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance)
* Assist the Project Manager in a number of functions related to close out of a project to include the final billing to the owner.
* Perform a wide variety of related administrative support tasks, (e.g., preparation of safety reports, equipment inventories and maintenance records). Ensure that all equipment onsite is reported for insurance purposes.
* Establish and maintain the project filing system.
* Perform general office and clerical duties.
* Perform other duties as assigned.
Qualifications
* 3+ years of accounting experience working in an industrial setting.
* Knowledge of accounting software programs. (ex: TRACK, CATS)
* Knowledge of MS Office (ex: Excel)
* Ability to multi-task and handle multiple deadlines.
Benefits & Compensation
We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to **********************************************************
Austin Industrial is an Equal Opportunity Employer.
See the "Know Your Rights" poster available in English and Spanish.
About Austin Industrial
Austin Industrial provides premier self-perform maintenance, construction, and soft craft service to leading industrial companies across the U.S. An industry leader for more than 60 years, we offer single-source solutions to our customers in the oil, gas, chemical, food, agriculture, power, and manufacturing industries.
To learn more about us, visit *************************************************
No Third-Party Inquiries Please
This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement).
Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company.
Accessibility Note
If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at **************.
Applicants must be legally authorized to work for ANY employer in the United States. Austin Industrial is unable to sponsor or take over sponsorship of an employment visa for this position.
$49k-76k yearly est. 60d+ ago
Customer Service Manager - In Office
Everett and Associates
Office manager job in Tulsa, OK
Crafting Brighter Futures for Businesses & Families across the US
At the forefront of specialized financial services, we help families safeguard their assets and promise a profound purpose: ensuring a brighter future for every client.
As a Benefits Representative, you play a pivotal role in helping families protect their assets and secure their futures. You'll be the face of our company, embodying our values and commitment.
Primary Responsibilities:
Engage with clients to understand their financial goals and concerns.
Present tailored solutions to safeguard their assets effectively.
Maintain a pulse on the industry, ensuring you offer the best and most updated advice.
Foster relationships and ensure our clients always have someone they can turn to.
Why Work With Us?
Flexible Scheduling: Enjoy the benefits of a full-time role that has flexible hours.
Unlimited Earning Potential: Your dedication determines your earnings*.
Company Culture: At our company people are ambitious but respectful, high-energy, and treat every member like family. We do (optional) company outings frequently!
Grow with Us: Dive into continuous learning and development opportunities.
Application Process:
Submit Your Application: No stringent qualifications needed. We believe in potential.
Virtual Company Overview: Once your application is in, you'll receive an invite to a virtual overview, detailing everything you need to know about the position. This session lasts 20-30 minutes, and you can self-schedule at your convenience, often on the same day.
Interact with Us: During the overview, you'll have the chance to chat with our team members and ask any questions.
FAQs:
When will I hear back after applying? Typically, within 24 hours.
Is there any specific software I need for the virtual overview? No, our platform is accessible through any standard web browser. Details will be provided in the invitation.
What's the growth trajectory for a Benefits Representative? Our focus is on continuous learning and development. Many of our reps have seen exponential career growth within our organization.
* This is a commission only role with average earnings of $65,000+ in the first year and uncapped room for rapid growth based on performance.
State and federal laws require licensing to sell certain insurance products. Ability to obtain a license is required.
$65k yearly 4d ago
Business Office Manager
Grace Skilled Nursing & Therapy
Office manager job in Jenks, OK
| Business Office | Jenks, OK
Are you a detail-oriented, independent professional looking for an employer that will recognize, appreciate, and reward your hard work? If so, we have great news for you! We are seeking to add a Business OfficeManager to our team!
The primary responsibility of a Business OfficeManager is to organize, develop and maintain business office systems. They communicate with residents and their families regarding the financial aspects of their care- while also managing the administrative and monthly billing responsibilities essential to the overall success of the business office functionality.
Responsibilities and Purpose
Monitors resident demographics related to billing and payments to assure accuracy.
Maintain records for Medicaid, Medicare, managed care and multiple primary and secondary payers.
Responsible for patient billing and reconciliation of month end close on a monthly basis and within specific assigned timeframes.
Collections for accounts receivables.
Cash receipt posting and reconciliation.
Maintains resident Trust accounting, reconciliation and reporting.
Patient advocacy related to securing payer sources which requires working with multiple State and Federal entities such as DHS, APS and SSA.
Achieve maximum reimbursement for services provided.
Deploy, maintain and report on various programs.
Coordinate with both Admissions and Case Management personnel to ensure resident needs are met.
Conduct duties in a professional and timely fashion
Job Experience Requirements
Previous experience with Medicare/Medicaid billing
highly preferred
.
Previous experience in business office functions
preferred
.
Basic computer skills, including Microsoft Office.
Ability to pass criminal background check.
Effective communication skills.
Creative problem-solving skills.
Work independently.
Benefits
We offer competitive pay relative to experience. All full-time employees are eligible for benefits including:
Medical, Dental and Vision Insurance
401(k) with Company Match
Employee Assistance Program
Wage Advances via OnShift Wallet
Education Funds and Scholarships
Nurse Aide Training and Certification
Career Ladders- CNA, RN, and Beyond
Clinical Hours For College Students
CPR and IV Certifications
Employee Stock Ownership Plan (ESOP)
Earn Better With Us | Realize the Value of 100% Employee Ownership
We are 100% employee-owned by members of the community we serve through an Employee Stock Ownership Plan (ESOP). We can impact the total value of your compensation in 4 significant ways:
We pay future employee-owners competitive wages based on their experience and provide pathways for career advancement.
We allow you to access up to 50% of your net earned wages the following day when you need cash immediately.
We offer an 401(k) with matching so that you can begin wealth-building today
More remarkably, we create a future reward for every eligible team member at no cost so you can live comfortably when your working days are over.
Ownership inspires a rich culture of teamwork where your attention to detail, customer service mindset, pride, effort, and attitude contribute to a vision of superior satisfaction and quality outcomes for everyone entrusted to our care.
We are an Equal Opportunity Employer.
#IND3
$38k-54k yearly est. 13d ago
Retail Team Manager
Wahid Inc.
Office manager job in Broken Arrow, OK
Join us as a Retail Team Manager in our stores. Portables, an AT&T Authorized Retailer, is the number one retailer in America for the world's largest telecommunications and entertainment company servicing the community.
Retail Team Managers are expected to represent the company in the most professional way possible. They teach and create leaders for the future, while making decisions to keep the Company's interests first. Managers are expected to create a productive work environment and are responsible for the development and performance of all sales activities within their location. They are expected to develop the Sales Team as well as provide leadership towards the achievement of maximum profitability and growth in line with the Company's values and vision. Managers must also manage the operational tasks of the store to ensure its day-to-day functioning remains effective and efficient.
Some Responsibilities:
Perform as a role model for all employees in the location
Achieve personal sales goals as well as assist employees with closing sales and customer service
Drive sales performance (Wireless & AT&T TV) through coaching and training
AT&T TV product knowledge checks
Stay up to date on all industry information and technology
Maintain and enforce all visual, housekeeping, and appearance standards
Maintain all location operations, including but limited to inventory, daily paperwork, schedules, and loss prevention
Conduct employee reviews, meetings, and training
Requirements
Must have a valid driver's license
Ability to work at least 45 hours work week
Reliable transportation
Excellent problem-solving skills
Establish and monitor store/kiosk work schedules
Ability to interpret and analyze sales and commission reports
Train, motivate and inspire a team to achieve maximum results
Ensure audit compliance at all times as required by the carrier
Must be at least 18 years of age
1-2 years of wireless sales management
3-4 years of wireless sales experience
College Degree Preferred, High School Diploma, or GED Required
$45k-96k yearly est. Auto-Apply 60d+ ago
Tax Accounting Office Manager
CYB Human Resources
Office manager job in Tulsa, OK
At Rose Tax Solutions, we are dedicated to promoting global economic justice. Our boutique tax firm serve clients from various industries and backgrounds. Your role will have autonomy to have significant interactions with clients in order to obtain the data needed for income tax return preparation.
We pride ourselves on being digitally savvy. We utilize cutting edge technology that requires someone who is a fast learner and comfortable working online and with digital documents.
The ideal candidate has a positive attitude, a love for learning, is a quick study, and enjoys building a team environment.
Essential Duties & Responsibilities:
• Perform Administrative Duties, such as Appointment Setting, Client Relations Management, and maintaining the filing for IRS audit compliance.
• Managing the phones and email accounts.
• Assist with Basic Bookkeeping using Professional Software
• Assist in IRS Resolution Case Management using IRS Solutions Software
• Perform tax research to assist the Managing Director and Staff Tax Accountant
• Work efficiently and maintain good working relationships with co -workers and clients
• Maintain accurate, up -to -date records of clients' status tax prep process
• Correspond with clients to provide updates and request information.
• Maintain a clean and organized work environment
• Ensure the office is clean and open to the public.
• Other Administrative duties as needed to grow the firm.
Requirements• 3+ years of Executive Administration Experience
• Must pass criminal background checks
• Background in Accounting and Basic Tax Law.
• Basic understanding of bookkeeping and accounting.
• Excellent interpersonal skills, along with strong oral and written communication skills.
• Excellent attention to detail and strong organizational skills.
• Proficient in Microsoft Suite and Adobe.
• Experience with QuickBooks is a plus.
Benefits
Why join Rose Tax Solutions:
Make history. Our boutique tax firm is located on Historic Greenwood Avenue since September 18, 2017. We have set a standard of excellence by helping providing more than tax preparation. Our mission is to promote global economic justice with the vision to transform the fiscal affairs of 10,000 households by year 2025. This is a great opportunity to get in early at a startup that, we believe, is on its way to becoming an industry leader.
Do work that matters. The projects you will be working on will be critical to the success of the company and our clients. Our annual signature program, “The BWS Exchange” has shifted the way people circulate their dollars, knowledge, and connections.
Flexible hours. We work at all hours, so we can design a schedule that works for you. The required schedule is on -site and occurs between the hours of 8 am - 8 pm Monday - Friday. The ideal schedule is 9:00am - 4:00pm.
Grow with the firm. As our firm continues to grow, there will be many opportunities to take on new responsibilities and grow professionally.
Work that stays fresh. You will work with a diverse portfolio clients in a broad range of industries, all with different goals and personality types. There will always be tons of opportunities to learn new things. Plus, given the pace of change at our firm, we can pretty much guarantee that you will never be bored.
$36k-53k yearly est. 60d+ ago
Front Office Manager
Aloft Tulsa 4.2
Office manager job in Tulsa, OK
We are looking for a Front OfficeManager to lead and manage the front desk operations of our hotel. The ideal candidate will be responsible for overseeing a team of front desk staff, greeting guests, addressing guest inquiries and complaints, and ensuring a professional lobby environment. Strong leadership, time management, organizational, and communication skills are essential.
Compensation: Salary 38.500.00
Key Responsibilities:
Led and trained front desk staff, and managed shift schedules.
Process guest check-ins, confirm reservations, assign rooms, and issue room keys.
Handle confidential guest information with integrity.
Resolve guest complaints and requests in a friendly, professional manner.
Ensure the lobby and common areas are clean and welcoming.
Manage cash drawer contents and transactions during shifts.
Coordinate with Housekeeping/Maintenance to ensure room readiness.
Process payments (cash, debit, credit) and check-outs, resolving any charges.
Generate daily reports (arrivals, departures, special requests) and ensure accuracy.
Supervise staff performance and complete performance reviews.
Assist guests with directions and information about the property and local areas.
Perform administrative duties such as filing and updating records.
Ensure all front desk activities (bookings, appointments, calls, emails) are handled efficiently.
Complete other duties as assigned.
Requirements:
Minimum 2 years of hospitality experience.
Minimum 2 years of front desk experience.
At least 1 year of supervisory experience, preferably in hospitality.
Proficiency in Windows OS and company-approved spreadsheets and word processing.
Strong verbal and written communication skills.
Ability to handle guest complaints and resolve issues promptly.
Ability to manage time effectively in high-pressure situations.
High school diploma or equivalent.
Physical Demands:
Regularly required to walk, stand, and use hands to reach.
Frequently required to stoop, kneel, crouch, or crawl.
Must be able to lift and move up to 50 pounds occasionally.
$37k-48k yearly est. Auto-Apply 60d+ ago
Business Office Manager
Brightspring Health Services
Office manager job in Tulsa, OK
Our Company
ResCare Community Living
Are you a numbers aficionado, skillful in maximizing costs and minimizing expenses? Finance and Accounting focuses on the organization's financial management strategies and execution. If this piques your interest, read more below and apply today!
Responsibilities
Manages day-to-day- business and administrative functions for multiple programs
Develops implements and maintains internal financial controls for the service sites, including all Pcard duties, supervising and preparing payroll, processing mileage and expense reports and maintaining fixed asset systems
Ensures accurate client billing by overseeing the collection and input of data into the company system(s). Works with Executive Director and billing/collection staff to ensure maximum reimbursement to clients (if applicable) and company
Oversees accounts payable processing including invoice coding to General Ledger Account and locations in Oracle, batch control/summary approval, approve weekly report, submit batches and organize invoices that are routed to the Resource Center, and review/sign the accounts payable check register, follow up on late payments or other issues
Acts as liaison to select Corporate departments for administrative functions including finance, Human Resource Information System, billing, accounts payable, and payroll
Initiates and maintains current employee and contract personnel files in compliance with company policies and procedures, and all applicable licensure/certification/accreditation requirements. Works with supervisors to ensure collection of all necessary current documentation within required timelines. Closes/archives personnel files per company policy/procedures
Performs all managerial duties including ensuring new employees are oriented, complete training, and are informed of company policies and procedures, responding to employee inquiries regarding benefits, payroll, expense reimbursement, office systems and related information, and ensuring employee data in Human Resource Information System is accurate
Supports administrative and clinical core staff by completing correspondence and memos, scheduling appointments and meetings, filing and retrieving documents. Recommends/makes arrangements for temporary office help as needed
Performs other duties as assigned
Qualifications
A minimum of an Associate of Arts Degree in Business or the equivalent
A minimum of five years administrative office experience
Advanced computer software (Microsoft office) and data entry skills
Basic knowledge of medical terminology and medical office insurance billing preferred
Excellent organizational, customer service, and oral/written communication skills
About our Line of Business ResCare Community Living, an affiliate of BrightSpring Health Services, has five decades of experience in the disability services field, providing support to individuals who need assistance with daily living due to an intellectual, developmental, or cognitive disability. We provide a comprehensive range of high-quality services, including: community living, adult host homes for adults regardless of disability, behavioral/mental health support, in-home pharmacy solutions, telecare and remote support, supported employment and training programs, and day programs. For more information, please visit ******************************* Follow us on Facebook and LinkedIn.
Salary Range USD $56,160.00 / Year
$56.2k yearly Auto-Apply 2d ago
Business Services Associate / Business Office Manager
Opportunities In Senior Care
Office manager job in Tulsa, OK
Come work for a company that cares and appreciates its staff and help us strive to be the difference makers and a guiding light in our profession. We are searching for attentive, kindhearted health professionals regardless of the position to help us care for our phenomenal residents.
Remarkable benefits our staff can expect:
Competitive Wages
Comprehensive benefits- Medical, Vision, Dental
Insure Oklahoma- Subsidies to eligible employees.
Maternity Leave- Long-Term & Short-Term Disability
401 K Plan
PTO
Holiday Pay
Life Insurance
Referral Bonus Program
Flexible Spending & Daycare Account
Employee Monthly Appreciation Activities
Perfect Attendance Bonus for Full-time Hourly Staff
ON DEMAND PAY- (PayActiv - access to weekly pay!)
Education Assistance- That's right, we will support you as you go back to school. We believe in you!
Exclusive discounts:
AT&T & Verizon
Insight & Dell
Staples
United Moving Services
OKRIN & Sherwin Williams
AMC Movies
Premium Seats USA (concert & sports events)
LMT Club & Member Auto Buying by TrueCar
Abenity Travel Center
Six Flags
Harry & David Gifts & Godiva
Job Summary
Business Service Associate is responsible for the overall operations of the business office. Duties include Accounts Receivable, Accounts Payable, Payroll, and Office Administration and provide administrative support to Human Resources Director.
Office Administration Functions
Answers phones, order office supplies, correspondence, maintains copy machines, and related office equipment.
Opens, date stamps, and distributes mail.
Files all documents as required.
Maintains a good working relationship with residents, patients and their families, and facility personnel and support staff.
Attends in-service training classes, daily stand-up meetings, and other meetings as required
Provide supporting documents for audits.
Accounts Receivable Functions
Verifies, updates and reports census daily.
Verifies payer sources and prepares and maintains resident financial files.
Verifies payer tree is accurate at all times.
Accurately prepare and enter cash receipts per policy and procedures.
Confirm eligibility of all payer sources and related documents then upload all to Point Click Care.
Reviews financial obligations with resident and/or /responsible parties.
Researches and corrects all Private Pay and Resident Resources discrepancies in a timely manner.
Prepares and mails billing for Private Pay and Resident Resources timely and accurately.
Assists families with Medicaid qualifications, applications and approvals.
Complete Medicaid Pending log weekly on Friday by 2pm.
Review A/R aging report on an on-going basis according to collection policy
Performs collection efforts for all Private Pay and Resident Resources receivables timely and accurately and documents all efforts within the collections module.
Accounts Payable Functions
Maintains the Operating Petty Cash Account per policy.
Invoices are reviewed for accuracy, coded, alphabetized, checked for duplicates in Point Click Care, approved by administrator, and compared to monthly statements.
Invoice are entered as batch into Point Click Care or forward to accounting office depending on facility's procedures.
Handle vendor inquiries, Receive and handle all incoming calls from vendors.
Review expense reports to company travel policy.
Maintain 1099 data.
Maintain company vehicle and car allowance files.
Resident Trust Functions
Adhere to state and federal laws and policies and procedures.
Send quarterly Trust Statements.
Payroll Functions
Correct missed punches daily in timekeeping system.
Submit hours and payroll changes by 4pm 48 hours prior to pay day.
Ensure updates for newly hired and terminated staff are posted promptly.
Respond to employee inquiries regarding payroll.
Processes required enrollments and terminations documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.
Act as liaison between employee and support staff.
Ensure monthly Quality of Care Report completed.
HR Administrative Support Functions
Performs recruitment activities including posting, tracking and updating open positions and candidate status using job boards and related software. Maintains records related to same.
Responsible for completing and maintaining all functions of OKScreen such as background check, licenses, employee roster, provisional and permanent employees, re-checks, auto flag activities and ensuring compliance.
Conducts new employee orientations at facility to ensure employees gain an understanding of benefit plans and enrollment provisions.
Strives to ensure employee understanding of benefit programs by, regularly counseling employees/dependents as situations arise. Resolves employee issues related to health and welfare plans, refers difficult or very complex complaints to insurance agent and/or support team as needed.
Acts as a resource for employees to ensure their understanding and compliance with benefit and HR policies and regulations.
Assists with annual benefit open enrollment period each year, as needed. Processes benefit changes, including enrollment and termination forms within deadlines.
Ensures incident reports and related Workers Compensation claims are completed and submitted in a timely manner.
Assists in the completion of responses to unemployment claims and provides backup documents as required.
Maintains authorized personnel filing system that meets the needs of the facility and complies with current employment practices.
Assists with preparation of annual affirmative action plan, if applicable.
Completes personnel-related reports for management as requested.
Expectations:
Adhere to all policies, procedures and practices
Demonstrate flexible and efficient time management and ability to prioritize workload
Work effectively and relate well with others Including superiors, colleagues, and individuals inside and outside the facility.
Exhibit a professional manner in dealing with others and works, to maintain constructive working relationships
Report to work at the scheduled time and is seldom absent from work
Ability to multitask in fast paced environment
Complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
Working knowledge of personal computer and application software such as Microsoft Office Word, Excel, Outlook
Ability to sit for long periods of time
Attention to detail
Strong organizational, written, verbal and interpersonal skills
Typing (at least 50 wpm)/Computer skills/Calculator skills
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
$38k-54k yearly est. 60d+ ago
Business Office Manager
Baptist Village of Oklahoma City 3.8
Office manager job in Owasso, OK
The Business OfficeManager oversees the campus's financial and administrative operations, ensuring accurate accounting, timely billing, and responsive service to residents and families. This role manages accounts payable and receivable, maintains financial records, supports audits and compliance, and serves as a trusted resource for residents regarding their accounts. With strong attention to detail and a service-oriented mindset, the Business OfficeManager supports efficient office operations, collaborates closely with campus leadership, and helps create a professional, welcoming environment that reflects the mission and values of Baptist Village Communities.
General Duties and Responsibilities:
Accounts Payable
* Preparation of all vouchers for payment (invoices, PO's, and other supporting documentation must be attached to each voucher).
* Writing checks for vouchers, mailing checks, and filing all invoices.
* Yearly, pull all invoices and check for the auditors.
* Maintain Social Security Trust Fund accounts.
Accounts Receivables
* Bank Deposits
* Preparation of and mailing of approximately 400+ statements
* Post all payments and charges to the proper accounts.
* Update admissions and discharges on the MDI database.
* Also, you must keep up with the room changes of patients and residents
* Work with residents on their accounts
* Track and send collection letters as needed on overdue accounts.
Other
* Maintain & purchase all office supplies for the facility.
* Yearly inventory needs to be done of major equipment, furnishings, etc. for insurance purposes.
* Work with salespeople as needed. Get proposals on items necessary for the office.
* Attending seminars & training sessions when available.
* Help with special functions (i.e, decorations, setting up a small dining room for meetings, etc, arrange menus)
* Responsible for scheduling repairs and tech support when needed.
* Taking the equipment to be repaired
* Installation of computer software and updates.
* Responsible for scheduling of repairs on office equipment, telephone systems, etc. (Need to be familiar with the location of phone lines, etc.)
Qualifications
* High school diploma required; associates or bachelor's degree preferred
* Working knowledge of Microsoft Office programs
* Accounting background, use of MDI Accounting Software, Microsoft Word, and secretarial skills are preferred.
* Able to multitask efficiently
* Strong organizational, communication, and customer service skills
* Proficiency with billing software and Microsoft Office
Physical and Work Requirements
* Office environment within a healthcare facility
* Must possess adequate sight and hearing, with or without assistive devices, to meet job requirements.
* Regularly required to stand, walk, use hands, reach, talk, and hear.
* Occasionally required to sit, climb, balance, stoop, kneel, crouch, crawl, taste, or smell.
* Vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
* Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The work environment characteristics described are representative of those encountered while performing essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
Benefits
* 403B Retirement savings plan
* Dental insurance
* Employee assistance program
* Health insurance
* Life insurance
* Paid sick time
* Paid personal time off
* Referral bonus program
* Tuition reimbursement
* Vision insurance
$39k-48k yearly est. 8d ago
Office Manager
Barracuda Staffing
Office manager job in Tulsa, OK
We are seeking a detail-oriented and proactive OfficeManager to join our client's growing team! This role is perfect for someone who enjoys wearing many hats, keeping operations organized, and helping a business run smoothly day to day.
The OfficeManager will oversee administrative duties, scheduling, customer communication, and billing, while also supporting the owner and field team. This is a hands-on role with room for growth and increased responsibility over time.
Pay: $19-$21/hr Hours: M-F 7a-4p with some overtime and Saturday availability needed Key Responsibilities
Answer phones, respond to emails and texts, and communicate effectively with clients.
Manage daily and weekly schedules for the team, ensuring smooth coordination.
Create and send proposals, invoices, and client communications.
Handle billing, track payments, and manage bookkeeping using QuickBooks.
Order materials, supplies, and equipment as needed.
Assist with general administrative duties such as mail handling and post office runs.
Support marketing efforts, including posting and managing updates on Facebook.
Provide leadership and serve as the communication link between the owner and staff.
Occasionally run local errands
Maintain accurate records and ensure organized digital and paper files.
$19-21 hourly 23d ago
Office Manager
Dental Depot 4.2
Office manager job in Tulsa, OK
Dental Depot - Manager, General Office Department: General Administration Job Status: Full Time FLSA Status: Exempt Reports To: Regional Manager Job Type: Regular Amount of Travel Required: 20%-30% Work Schedule: Minimum of 45 hours per week; varies Monday-Saturday, possible weekend/evenings hours.
Positions Supervised:
Assistant Dental OfficeManager, Dental Hygienist, Dental Hygiene Assistant, Business Office Assistant, OSHA Safety Officer, Patient Account Service Representative, Patient Care Coordinator, and Dental Assistant
Position Summary
Working directly with doctors, clinical, and administrative staff, to ensure that all aspects of the practice operate fluidly and effectively. This position is responsible for establishing the highest level of patient care and satisfaction, including resolving patient complaints. Oversees the daily management of the practice, including the planning, organizing, directing, and coordinating of all administrative and clinical tasks and resource allocation. Creates an environment that highlights the talents of the staff to see that patients receive the highest standard of dental care.
Essential Functions
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
Manages and oversees daily office operations, including doctors and administrative and clinical staff, patient interactions, scheduling, and short-term office planning.
Consult with medical, business, and community groups to discuss service problems, respond to community needs, enhance public relations, coordinate activities and plans, and promote health programs.
Constantly debriefs Directors on practice business, including administrative and clinical updates, to ensure continuing operational growth and improvement.
Lead daily employee huddles.
Train Business Office Assistants and Treatment Coordinators.
Determines work schedules and work assignments for doctors, and administrative and clinical employees.
Develops and spearheads the practice, providing employees with constructive feedback to improve individual and team morale.
Provides written and oral instruction or feedback to employees to enhance employee relations.
Creates an environment conducive to achieving practice performance goals.
Assists in the development of administrative and clinical training materials and programs.
Conducts yearly performance evaluations for doctors, and administrative and clinical staff.
Monitors daily, weekly, and monthly employee performance, giving positive feedback and administering disciplinary action or employee terminations following company protocol.
Prepares and delivers timely administration of all paperwork and reports.
Plans and continuously monitors and updates office budget with a focus on staffing and resource allocations.
Liaison to Maintenance Department, ensuring office fixtures, furnishing, grounds and attendant repairs to such are timely reported and performed, and adequate administrative and clinical supplies are on site.
Ensures office compliance with licensing laws, health, safety and other statutory regulations.
Supports the Dental Depot mission statement by providing a positive example for staff.
Communicates respectfully and courteously with patients, vendors, and employees.
Proficiently uses conflict resolution and problem-solving techniques to manage interpersonal office conflict and patient complaints.
Increases knowledge and skills through self-study and other education.
Completes annual education and/or licensing requirements if applicable.
Maintains dependable job attendance and can be relied on to follow through with assigned tasks.
Complies with: Dental Depot policies and procedures; OSHA policies, procedures, rules, and regulations; and HIPAA policies, procedures, rules, and regulations.
Maintain regular and reliable attendance
Will sit as a BOA for 30days and complete DDU BOA/PCC Training class.
Position Qualifications
Education:
High School Graduate or General Education Degree (GED): Required
Experience:
3 plus years of experience in Dental OfficeManagement preferred. Successful completion of Manager-In-Training Program (MIT) preferred.
Certifications & Licenses:
Must have current Scheduling Institute Certification within 30 days of employment.
Computer Skills:
Dental Software knowledge (Eaglesoft knowledge preferred, but not required.) All Microsoft Office products, preferred but not required.
Other Requirements:
Must have a valid driver's license, proof of valid vehicle insurance and must have annual Motor Vehicle Record Check, as a condition of employment if employee operates any Company owned vehicles or drives their own personal vehicle for Company business purposes. Must have knowledge of CDT Codes and pass the bi-annual Dental Depot CDT codes test.
Skills & Abilities
Communication, Written - Ability to communicate in writing clearly and concisely.
Decision Making - Ability to make critical decisions while following company procedures.
Communication, Oral - Ability to communicate effectively with others using the spoken word.
Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
Conflict Resolution - Ability to deal with others in an antagonistic situation.
Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.
Customer Oriented - Ability to take care of the customers' needs while following company procedures.
Detail Oriented - Ability to pay attention to the minute details of a project or task.
Management Skills - Ability to organize and direct oneself and effectively supervise others.
Enthusiastic - Ability to bring energy to the performance of a task.
Leadership - Ability to influence others to perform their jobs effectively and to be responsible for making decisions.
Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
Financial Aptitude - Ability to understand and explain economic and accounting information, prepare and manage budgets, and make sound long-term investment decisions.
Judgment - The ability to formulate a sound decision using the available information.
Friendly - Ability to exhibit a cheerful demeanor toward others.
Energetic - Ability to work at a sustained pace and produce quality work.
Goal Oriented - Ability to focus on a goal and obtain a pre-determined result.
Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
Empathetic - Ability to appreciate and be sensitive to the feelings of others.
Accountability - Ability to accept responsibility and account for his/her actions.
Project Management - Ability to organize and direct a project to completion.
Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.
Resource Management (People & Equipment) - Ability to obtain and appropriate the proper usage of equipment, facilities, materials, as well as personnel.
Delegating Responsibility - Ability to allocate authority and/or task responsibility to appropriate people.
Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
Safety Awareness - Ability to identify and correct conditions that affect employee safety.
Change Management - Ability to encourage others to seek opportunities for different and innovative approaches to addressing problems and opportunities.
Business Acumen - Ability to grasp and understand business concepts and issues.
Assertiveness - Ability to act in a self-confident manner to facilitate completion of a work assignment or to defend a position or idea.
Physical Demands
N (Not Applicable)
Activity is not applicable to this position.
O (Occasionally)
Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
F (Frequently)
Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
C (Constantly)
Position requires this activity more than 66% of the time (5.5+ hrs/day)
Physical Demands
Lift/Carry
Stand
C
40 lbs or less
F
Walk
C
Sit
C
Manually Manipulate
C
Reach Outward
C
Push/Pull
Reach Above Shoulder
O
40 lbs or less
F
Climb
O
Crawl
O
Squat or Kneel
O
Bend
O
Grasp
C
Speak
C
Other Physical Requirements
Vision (Near)
Ability to wear Personal Protective Equipment (PPE) - Such as safety glasses, surgical masks and protective gloves
Work Environment
While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals, body fluids, blood borne pathogens, and the risk of radiation. The noise level is usually moderate. As the dental practice is heavily dependent on scheduling, the general environment can become hectic at times. Therefore, the employee must be able to handle effectively the normal anxieties associated with the job.
The company has reviewed this to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.
$35k-43k yearly est. 4d ago
Office Supervisor, Managed Operations
Jth Tax LLC
Office manager job in Tulsa, OK
Job Title: Office Supervisor Department/Business Unit: Managed Operations Reports to: Regional Leadership
Status: Seasonal
FLSA Status: Non-Exempt
The Office Supervisor is responsible for overseeing the daily operations of a single Liberty Tax office within the Managed Operations structure. This role provides leadership to office staff, ensures compliance with company procedures, drives operational performance, and delivers exceptional customer service. The Office Supervisor acts as a key liaison between the tax office and Regional Leadership.
Responsibilities/Duties
OfficeManagement:
Manage day-to-day operations of the office, ensuring effective workflow and a professional environment.
Oversee staffing, scheduling, and supervision of office employees including Tax Preparers and administrative personnel.
Monitor and report office performance metrics, addressing any operational issues.
Customer Service :
Ensure delivery of exceptional client service throughout the tax season.
Serve as the main point of contact for client concerns, resolving issues quickly and professionally.
Maintain a clean, welcoming office environment that promotes positive customer experience.
Compliance and Accuracy:
Ensure adherence to all company policies and procedures.
Maintain compliance with federal, state, and local regulations applicable to tax operations.
Monitor return preparation accuracy and assist staff with technical or compliance-related questions.
Staff Leadership and Development:
Lead recruitment and onboarding of seasonal staff.
Provide training, coaching, and performance feedback to all office employees.
Foster a collaborative, high-performing team culture.
Marketing and Community Engagement:
Execute local marketing strategies to promote office visibility and drive business growth.
Participate in outreach initiatives to attract new clients and build brand awareness.
Documentation and Reporting:
Ensure completion and submission of daily operational reports.
Maintain organized and accurate documentation for client files, employee schedules, and performance metrics.
Qualifications
Strong leadership and organizational skills.
Ability to multitask and prioritize in a fast-paced environment.
Excellent verbal and written communication abilities.
Customer-focused mindset with strong interpersonal skills.
Experience using Microsoft Office Suite and tax preparation software.
Ability to work independently and manage staff performance effectively.
Must have PTIN or eligible to receive
Minimum 3 years previous tax preparation experience is preferred
Education and Experience
High school diploma or equivalent required; associate's degree or higher preferred.
Minimum of 1-2 years of officemanagement or supervisory experience.
Prior tax preparation or financial services experience is a plus.
Physical Requirements
Position requires working at a desk or in an office environment for extended periods. May require occasional lifting of supplies up to 25 pounds. Position may also require standing and walking for short periods. Must be able to work evenings and weekends during peak season.
Work Environment
The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties. While performing the duties of this job, the employee may be exposed to adverse weather conditions for small periods of time.
Employee Acknowledgement
This job description is not intended to be an exhaustive list of responsibilities, skills, duties, or requirements. Liberty Tax Service reserves the right to revise the functions of the job or to require that additional or different tasks be performed when business needs change.
Liberty Tax Service is an equal opportunity employer.
$31k-46k yearly est. Auto-Apply 8d ago
Principal's Secretary
Tulsa Public Schools 3.8
Office manager job in Tulsa, OK
Full Job Description: Principal's Secretary
Grade:
H-9 without administrative professional certification H-10 with administrative professional certification
Tulsa Public Schools' existing salary schedules provide career increment adjustments based on education/experience and/or years of creditable service. For more information about the salary for this specific position please review the Salary Schedule for the corresponding Salary Grade (listed above).
For more information on our comprehensive benefits packages, please visit: Compensation and Benefits website.
Position Summary: To assist the principal in daily administrative work.
Minimum Qualifications:
Education:
• High School diploma or equivalent
Experience:
• Two (2) years' administrative experience
Specialized Knowledge, Licenses, Etc.:
• Proficient in Microsoft Office Suite and Google Office Suite
• Bilingual in Spanish preferred
About Our District: At Tulsa Public Schools, our mission is to inspire and prepare every student to love learning, achieve ambitious goals, and make positive contributions to our world. We are the destination for extraordinary educators and staff who work with our community and families to ignite the joy of learning and prepare every student for the greatest success in college, careers, and life. Our core values of equity, character, excellence, team, and joy guide how we work and interact with each other and our community.
$24k-27k yearly est. 60d+ ago
Accounting Office Administration
Patriot Auto Group
Office manager job in Tulsa, OK
Responsibilities:
Work with HR to maintain a positive on-boarding experience for new and existing team members.
Work with the office and store staff to create a smooth processing of deals and internal procedures.
Audit deals to ensure that all documents are included and assist with the collection of documents when needed.
Requirements:
Previous dealership experience
Ability to audit deals based on internal checklists
Ability to handle confidential information in a professional manner
Benefits:
Compensation: $16.00 - $18.00 per hour paid bi-weekly
About the Company:
Patriot CDJR of Tulsa is a premier dealership in Tulsa, OK, dedicated to providing top-notch service to its customers.
$16-18 hourly Auto-Apply 60d+ ago
Veterinary Business Manager
Petfolk
Office manager job in Tulsa, OK
At Petfolk, we're reimagining veterinary care by blending high-quality medicine with a welcoming, connected experience for pets, their families, and the professionals who care for them. Petfolk South Tulsa - Coming soon 2026! Veterinary Business Manager
Location: Tulsa, OK
Schedule: Full-time: 5 days/week including every weekend for the first 6 months, then transitioning to alternating weekends thereafter.
Reports to: Regional Partner / Director of Operations
About the Role
At Petfolk, we believe exceptional veterinary care starts with exceptional people - not just clinicians, but hospitality-minded leaders who create a warm, polished, and high-performing environment for both clients and teams.
As a Veterinary Business Manager, you'll be the face of your Petfolk Care Center: a visible, hands-on leader who brings the finesse of a boutique hotel GM and the precision of an operations expert. You'll drive the daily rhythm of your center, foster team energy, and ensure every client leaves feeling confident, cared for, and connected.
This role is ideal for someone who thrives in dynamic, people-first environments and is excited to grow into a long-term leadership opportunity within Petfolk.
What You'll Do
Client Experience & Hospitality
* Lead from the floor, greeting clients and setting a tone of warmth and professionalism
* Proactively step into service gaps to maintain a seamless experience
* Resolve client concerns with empathy, confidence, and professionalism
Team Leadership & Culture
* Infuse a service-first mindset across your team - think "Ritz-Carlton for pet care"
* Coach team members on communication, body language, and client interactions
* Drive team engagement through daily huddles, recognition, and feedback
Hospital Operations
* Manage daily staffing and schedule alignment based on client demand
* Monitor clinic flow and make real-time adjustments to eliminate bottlenecks
* Ensure hospital opens and closes in a clean, prepared, and professional state
* Partner with the Lead or Partner Veterinarian to align clinical and operational rhythms
Business Performance & Growth
* Own key metrics: appointment capacity, revenue, rebooking, client retention
* Oversee labor budgets, payroll, and inventory management
* Collaborate with Regional Leadership on business planning and strategic growth
What You Bring
* 2+ years of leadership experience in a high-end, service-driven environment (e.g. boutique hospitality, fitness, luxury retail, or medical/dental clinic)
* A natural leader and connector who thrives in client-facing roles
* Strong operational instincts and attention to detail
* Excellent communication and conflict resolution skills
* Comfort with data, metrics, and continuous improvement
Compensation & Benefits
* Equity Ownership (Stock Options)
* Profit-Share Potential
* Generous PTO + Paid Holidays
* Health, Dental, Vision, Disability & Life Insurance
* Employee Discounts & Petfolk Swag
Path to Business Partner
At Petfolk, we believe great leadership deserves great opportunity. That's why we created the Path to Partner Program - a clear, supported development track for operational leaders ready to take the next step.
If selected, you'll engage in a structured 3-6 month program with mentorship, guided training, and growing responsibility toward becoming a Petfolk Business Partner - the long-term operational leader of your center.
As a Business Partner, you'll share in your center's success through profit-sharing and equity ownership, and play a key role in shaping the future of Petfolk.
Why Petfolk
We're on a mission to transform the veterinary experience - for pets, their people, and the care teams who serve them. That means delivering world-class medicine alongside hospitality-driven service in a culture where every team member is valued, supported, and heard.
Whether you're a seasoned leader or ready to take the next step in your journey, Petfolk is a place to grow, lead with heart, and build something meaningful.
Join us in building the future of veterinary care - one incredible experience at a time.
This in no way states or implies that these are the only duties to be performed by the employee filling this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this job description. Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions of this position.
This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.
Petfolk is an equal-opportunity employer. It is the company's policy to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, gender identity or expression, or veteran status.
$36k-68k yearly est. 17d ago
Business Manager - Broken Arrow, OK
The Onin Group
Office manager job in Broken Arrow, OK
What You'll Do Business Manager - Build a Branch. Lead a Team. Create Opportunity. Who We Are At Ōnin Staffing, we don't just fill jobs - we create opportunity and empower people. As a Best Places to Work company, we invest in your success with industry-leading benefits, development programs, and a culture that values innovation and collaboration.
About the Role
We're looking for a dynamic and driven Business Manager to launch and grow one of our branch locations! In this high-impact role, you'll take the lead on sales, operations, and team development - building a thriving business from the ground up.
You'll be the face of Ōnin in your market, driving growth, developing talent, and directly impacting lives in your community.
What You'll Do
* Lead and manage all day-to-day branch operations with a focus on performance and service excellence
* Drive business growth through sales, networking, and local market engagement
* Build, coach, and develop a high-performing internal team
* Cultivate strong client partnerships and deliver tailored staffing solutions
* Support job seekers through onboarding, orientation, and job placement
* Ensure compliance with company policies, employment regulations, and safety standards
* Strategically grow your branch using Ōnin's Branch Maturity Cycle
Ideal Candidate
* 2+ years of leadership or management experience
* Background in staffing, sales, or business development preferred
* Proven ability to lead teams and deliver measurable results
* Strong communication, organizational, and problem-solving skills
* Bachelor's degree in Business or related field preferred
* Entrepreneurial spirit with a passion for people and performance
Why Join Us?
At Ōnin Staffing, we empower our employees through our Employee Stock Ownership Plan (ESOP), ensuring you share in our success. Our benefits include:
* Competitive commission structure & bonuses
* 401(k) with 3% match
* Medical, dental, and vision insurance
* Paid vacation & holidays
* Free counseling and legal services
* Tuition reimbursement, and more!
If you're ready to take the next step in your career and create opportunities, apply today to be a part of The Ōnin Group! #LI-DNI
Benefits:
At The Ōnin Group, we empower our employees through our Employee Stock Ownership Plan (ESOP), ensuring you share in our success. Our benefits include:
* Competitive commission structure & bonuses
* 401(k) with 3% match
* Medical, dental, and vision insurance
* Paid vacation & holidays
* Free counseling and legal services
* Tuition reimbursement and more!
Your next opportunity could be right here. Apply today!
How much does an office manager earn in Bartlesville, OK?
The average office manager in Bartlesville, OK earns between $24,000 and $51,000 annually. This compares to the national average office manager range of $30,000 to $62,000.