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Office manager jobs in Birmingham, AL - 85 jobs

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  • Office Manager

    Sterling Search Partners

    Office manager job in Birmingham, AL

    Sterling Search Partners is seeking a dependable Part-Time Office Manager / Administrative Assistant to support a client's daily office operations and serve as the primary point of contact for visitors, staff, and vendors. This role is ideal for someone who enjoys keeping an office organized, welcoming, and running smoothly. Key Responsibilities: Serve as the front-office receptionist, greeting visitors and handling phone and walk-in inquiries Maintain a professional, organized, and welcoming office environment Manage incoming and outgoing mail Monitor, order, and restock office and basic facility supplies Coordinate vendors and service providers (cleaning, maintenance, internet, security, utilities, etc.) Provide administrative support to leadership and staff, including calendaring, correspondence, document formatting, and data entry Maintain office calendars, schedules, and internal communications Assist with onboarding logistics and general administrative projects Qualifications: Prior experience in office management, administrative assistance, or receptionist roles Strong organizational, communication, and customer service skills Comfortable with office technology (email, calendars, printers, document formatting tools) Ability to handle sensitive information with discretion and professionalism Reliable, detail-oriented, and able to work independently in an onsite environment Additional Details: Part-time, primarily onsite Consistent weekday schedule with some flexibility
    $30k-45k yearly est. 1d ago
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  • Business Office Manager

    Diversicare Healthcare Services, LLC 4.3company rating

    Office manager job in Bessemer, AL

    At Diversicare of Bessemer, we're more than just a company - we're a passionate community dedicated to caregiving excellence. If you're driven by a desire to make a difference in the lives of patients and residents, then we invite you to be part of our extraordinary team. Why Choose Diversicare: We're Proudly Agency-Free: Unlike other companies, we believe in building a direct connection with our team members, fostering trust, respect, and collaboration. Compassion-Driven Culture: At Diversicare, we value trust, respect, customer focus, compassion, diplomacy, appreciation, and strong communication skills. We're committed to creating a warm, caring, safe, and professional environment for both our customers and our team. Competitive Benefits: We offer a comprehensive benefits package that includes medical/dental/vision coverage, an excellent 401k plan, tuition reimbursement, vacation, holiday, and sick time, long and short-term disability, and much more. Room for Growth: Join a dynamic environment where you can grow in your career and make a lasting impact on the healthcare industry. Meaningful Mission: Our mission is to "Improve every life we touch by providing exceptional healthcare and exceeding expectations." A mission we truly live and breathe. Core Values: We are guided by five core values - Integrity, Excellence, Compassion, Teamwork, and Stewardship, as well as 12 Service Standards. Ready to be a part of our compassionate team? Apply now and help us make a difference in the lives of our patients and residents. Join Diversicare Healthcare Services today! As the Business Office Manager, your primary responsibilities will include: - Accurately recording cash receipts in the relevant accounts. - Maintaining crucial billing and financial data for resident business files. - Balancing resident trust accounts on a monthly basis. - Coordinating month-end closing procedures and reporting essential information to the Support Center. - Collaborating with the nursing home Administrator to perform and coordinate collection efforts. - Managing accurate records of payor sources and explaining bills to residents when necessary. - Ensuring accounts receivables are recorded correctly. - Reconciling room and board details with monthly census figures. - Upholding strict confidentiality of all information. - Effectively communicating with residents, families, center team member, and the care coordination team. - Meeting deadlines for billing and reporting with precision. To excel in this role, you will need: - A high school diploma or G.E.D. - Preferably, one to two years of experience in accounts receivable or bookkeeping within the long-term care or healthcare industry. - Proficiency in using calculators and computer software. - Excellent interpersonal skills to collaborate effectively with residents, families, and external agencies.
    $57k-67k yearly est. 5d ago
  • Office Manager

    Eyecare Associates 4.1company rating

    Office manager job in Birmingham, AL

    An Office Manager will achieve a world class Total Patient Experience that both maximizes the retail sales but also supports the patients' medical needs. Responsible for the overall sales and profitability of an office location. Manage all operations of the location to include team member support, merchandising, inventory management, training and safety. Execute Total Patient Experience (TPE) to drive revenue and profitability. Exercise independent judgment and discretion in managing overall performance of the entire retail operation. A Licensed Office Manager will possess a State Optician's License for states where required by the company. ESSENTIAL DUTIES AND RESPONSIBILITIES Direct and execute the overall sales and profitability of an individual office location through the effective execution of Total Patient Experience (TPE). Develop and maintain a good working relationship with doctor/doctors associated with office location and serve as liaison between doctor and office team. Human Resource Management: Recruitment, selection, training, coaching, and development of team members to include coaching of KPI scorecard results. Conduct performance reviews and compensation evaluations for the office team. Exercise judgment and utilize tools to achieve revenue and EBITDA growth. Motivate team members by remaining positive and communicating any changes or news in a supportive and constructive way. Maintain facility to corporate standards including building, equipment, parking lot and grounds as well as safety rules, HIPPA & OSHA requirements, hazardous material handling and waste disposal. Monitor and enforce Company cash handling policies and procedures to include petty cash as outlined by Accounting, and submit required financial documents accurately and on schedule. Execute day-to-day operations of the office by ensuring the following is completed: Team member scheduling, weekly meetings, report generation, inventory assessment, supply ordering, and team member training. QUALIFICATIONS Industry related experience will be beneficial. Mangement experience required Favorable result on background check as required by state. Must be able to provide proof of identity and right to work in the United States. EDUCATION AND/OR EXPERIENCE HSD or GED ABO, NCLE, LDO could be preferred LICENSES AND CREDENTIALS None SYSTEMS AND TECHNOLOGY Proficient in Microsoft Excel, Word, PowerPoint, Outlook LOCATION Work is primarily performed in a standard office or clinical setting. However, travel to other locations may be required to carry out essential job duties and responsibilities PHYSICAL REQUIREMENTS This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity-including color, depth, peripheral vision, and the ability to adjust focus-is required 100% of the time. Occasional driving or climbing may also be necessary. If you need assistance with this application, please contact **************. Please do not contact the office directly - only resumes submitted through this website will be considered. EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. NOTE: s are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management right to assign or reassign duties and responsibilities to this job at any time.
    $45k-55k yearly est. Auto-Apply 2d ago
  • Office Manager

    Firstservice Corporation 3.9company rating

    Office manager job in Hoover, AL

    Benefits: * Bonus based on performance * Competitive salary * Opportunity for advancement * Paid time off * Training & development At Floor Coverings International, we're more than just a flooring company-we're the #1 mobile flooring company in North America with nearly 300 locations across the U.S. and Canada. Our innovative shop-at-home model has transformed the industry, bringing top-quality flooring directly to customers' doors. With over 350,000 satisfied customers and an impressive 4.9-star rating, we take pride in delivering an exceptional experience. Now, we're looking for a dedicated and detail-oriented Office Manager to help drive the success of our local franchise! In this role, you'll be the heart of our operations, ensuring everything runs smoothly-from scheduling and marketing to financial management and customer relations. Why You'll Love This Role: Full-time position (40 hours per week) Bonus opportunities for outstanding performance No experience required! (1-3 years of office experience preferred) Company convention trips (based on owner and local structure goals) What You'll Do: Marketing & Customer Relations * Be the friendly face and voice of our company-build strong relationships with customers and ensure they have a seamless experience. * Efficiently schedule appointments for our Design Associates. * Follow up on open proposals and inquiries to drive customer engagement. * Assist in planning and executing local marketing initiatives to grow the business. * Represent Floor Coverings International at home shows and events (some evening/weekend availability may be required). * Keep the office organized, welcoming, and running smoothly. Financials & Administration * Maintain accurate financial records and update QuickBooks daily (experience preferred, but training provided!). * Track and manage business-related expenses to ensure financial efficiency. Project Coordination & Production * Collaborate with the Owner weekly to review recent sales, manage customer expectations, and oversee product orders. * Order materials and follow up on deliveries to keep projects on track. * Schedule and coordinate job installations between customers and installers. * Keep customers informed on project timelines, updates, and any changes. * Ensure clear communication with installers, including confirming scope of work and compensation before each job. * Update SalesForce daily with job progress and schedules (training provided!). Growth & Development * Attend weekly strategy meetings with the Owner. * Work toward weekly and monthly business goals. * Be open to learning and development opportunities to grow in your role. * Make decisions and take action aligned with our core values and mission. Who We're Looking For: Strong communicator - especially over the phone! Organized & detail-oriented - you thrive on keeping things running smoothly. Multi-tasking pro - balancing different priorities is your strength. QuickBooks experience is a plus (but we'll train the right person!). Self-motivated - you can work independently and take initiative. Join us in creating beautiful spaces while enjoying a dynamic and rewarding career with Floor Coverings International. Apply today and be part of our success story!
    $37k-55k yearly est. 16d ago
  • Front Office Manager

    Springhill Suites Colonnade

    Office manager job in Birmingham, AL

    Who Are We? RAM Hotels a dynamic, thriving, innovative hotel management company headquartered in Columbus, Georgia. Over the last few years, we have quietly and steadfastly taken our place as a leader in the hospitality industry of corporate America; while serving some of the most well-known midscale hotel brands in key markets throughout the Alabama and Georgia region. We strive to meet our guests demands while continuously changing the perception of the hospitality industry. When you join RAM Hotels, you do more than simply switch companies to advance your career, you become part of the RAM Hotels family! POSITION: Front Office Manager JOB SUMMARY Are you friendly and enjoy rolling out the red carpet to guests? Do you enjoy creating stellar guest experiences? Being a Guest Services Manager with us may be the job for you! Guest Services Managers promotes a positive work environment amongst the Guest Services Team and with other team members. The Guest Services Manager is responsible for responding to all guest requests, inquiries, problems and/or complaints, etc. with the ability to influence and provide positive resolution. The Guest Services Manager will motivate, encourage, and mentor the Guest Services Team to ensure we are providing excellent customer service to our guests in a professional and courteous manner. The Guest Services Manager will accommodate our guests to ensure their visit with us is not just a stay but an awesome experience! Think you"ve got what it takes? JOB RESPONSIBILITIES Ensures Guest Services and Guest Services Front Office operate in an attentive, friendly, efficient, courteous and seamless manner that provides all guests with exceptional service prior to arriving and throughout the time that guests will spend with us; while maximizing room revenue and occupancy; establish and maintain key control system Operate all aspects of the front office system, including software maintenance, report generation and analysis, and basic programming; ability to perform all jobs within the Guest Services and PBX Departments when needed; monitor proper operation of the PBX system to ensure that team members maintain standard operation procedures for its use Manages and organizes large turn days to include guest check-ins and guest check-outs; maintain safety deposit boxes per established standards; assists in preparation of revenue and occupancy forecasts, manage sell out opportunities, review arrival reports, and check rooms inventory; ensures accurate cash handling at the Front Desk; maximize room revenue and occupancy by reviewing daily statuses; ability to analyze discrepancies, monitors credit reporting, and maintain the daily house statistics; ensures no-show revenue is maximized through consistent and accurate billing; Ability to develop, implement, and maintain an effective Guest Relations Program utilizing persistent hospitality services, guest comment forms, and guest response program; be familiar with all brand specific programs and have knowledge of the procedures for each program and ensure the Guest Services team members are knowledgeable in understanding and implementing the programs; Ensures logging and delivery of all messages, packages, and mail in a professional and timely manner; monitor “out of order†or “out of service†areas to be knowledgeable and available to assist guests if needed; knowledgeable of the Accident Prevention Program including the safety committee, education/enforcement, and communication of safety issues within departmental meetings Knowledgeable and understanding of all policies and procedures - including the Equal Opportunities and Fair Treatment Policy; enforce this policy by communicating consistently with the Guest Services Department Maintain a clean, welcoming lobby and front desk presence during peak hours and as needed; maintain constant communication with the Housekeeping Department and the General Manager; knowledge of night audit responsibilities and procedures; willingness to cover shifts at a moment's notice when the shift is understaffed due to various circumstances Perform other tasks as necessary or required to meet or exceed guest satisfaction PROFESSIONAL EXPERIENCE High-school graduate or equivalent and three years of work-related experience (Customer Service, Hotel Industry, Management, Restaurant Administration, Human Resources, Legal, Educational, Training & Development, Financial - strongly preferred) Proficient in MS Word, Excel, PowerPoint Data Entry, Database Management experience INDUSTRY EXPERIENCE Understanding of the hospitality industry (preferred) Previous experience in the hospitality industry (preferred) Previous experience as a Guest Services Manager Bilingual communication skills (preferred) REQUIRED SKILLS Experience preparing team schedules according to business forecast and business need Leadership experience with thorough follow- up Must be flexible to work varied schedules Excellent written and oral communication skills Excellent organization skills Must have the physical ability to walk, sit, and stand during scheduled shift Must be able to lift up to 40 lbs. ESSENTIAL SKILLS Ability to effectively manage and resolve disruptive circumstances; ability to express compassion while remaining composed; ability to remain calm and focused while working under pressure Engage guests in conversation and recognition of their choice with us - be consistent; resolve any guest issues immediately and to the best of your ability Promote the property by demonstrating a “top-notch†attitude toward our guests which includes anticipating the guests needs - be proactive Ensure that you are always a positive representation of the property; embrace and respect diversity and multi-cultural environments BENEFITS RAM Hotels hires the best people, we work extremely hard to provide benefits that make work-life balance that much more enjoyable. As a leader in the hospitality industry; we promote advancement opportunities, we offer our eligible employees comprehensive health benefit packages for you and your family, vacation time, quarterly bonuses, and other additional perks being an employee of RAM Hotels. RAM Hotels is an Equal Opportunity/Affirmation Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. Job Information SpringHill Suites View all jobs at this company
    $38k-51k yearly est. 60d+ ago
  • Front Office Manager

    HIEX-McCalla

    Office manager job in Birmingham, AL

    Holiday Inn Express & Suites McCalla is looking for one front office manager to join our strong team. We are located at 4703 Bell Hill Rd. Our ideal candidate is self-driven, motivated, reliable, and has a minimum of 2 years experience working in a hotel. Responsibilities Supervises front office team members. Reviews daily front office procedures and assures proper transmission of all necessary reporting to Management team. Ensures proper training programs and procedures are in place in conjunction with the General Manager and according to company standards. Responsible for proper administration of keys. Responsible for knowing hotel emergency procedures. Manages inventory and assists General Manager with budget control. Inspects all departments daily. Interviews and hires front desk employees following Company standards and procedures. Conducts employee discipline with regard front desk personnel. Ensures proper uniform standards are in place in department. Accommodates guest special requests. Responsible for knowing area attractions and services in order to accommodate guest's needs. Responsible for knowing Holiday Inn Express services and amenities in order to accommodate guest's needs. Reviews room inventory with sales and assist in selling strategies to maximize room revenue. Monitors tracking of leads and results. Follows up with General Manager to ensure that leads are actively managed and followed up on. Takes ownership of sales when GM is not available. 17. Assists GM in maintaining accounts. 18. Responsible for helping coach, train and motivate all members of the in-hotel team on their roles. 19. Ensures team member attitudes of attentiveness in meeting guest's needs. 20. Oversees the daily operations of the hotel in the absence of the General Manager. Qualifications Preferred for candidates to have at least 3+ years of experience as a Front Office Manager for a hotel with IHG, Hilton, or Marriott. We are looking forward to hearing from you!
    $38k-51k yearly est. 60d+ ago
  • Office Manager

    Cahaba Medical Care 3.0company rating

    Office manager job in Fairfield, AL

    Office Manager/RN Reports to: Director of Primary Care Services The Office Manager handles the overall supervision of the daily operations of patient services in a single office. The Office Manager helps maintain a cooperative relationship with all staff at CMCF, fulfills responsibilities as outlined below and generally manages all daily office functions and duties performed. Responsibilities and Duties: * Promt, regular attendance at the clinic. * Communicates daily with CNO regarding clinic operations, issues, human resources and patient satisfaction initiatives * Coordinates the basic administrative operations of the medical clinic including managing clinical and front office staff * Manages daily patient concerns and complaints and resolves patient satisfaction issues when possible; alerts CXO of patient concerns when appropriate and works with CXO to implement solutions for trends in patient complaints * Assists with data gathering and analysis for improving clinic operations and clinical quality * Manages latter portion of training for new medical assistants and receptionists * Performs employee reviews for direct reports at a minimum one time per year. * Identifies and reports facility maintenance issues * Assists with daily clinic schedules * Ensures that all equipment, supplies and medications are properly stocked, stored, and logged (as applicable) for the care of patients at clinic site. Coordinates with Inventory Clerk regarding clinic and office supplies. * Communicates with Community Development Coordinator regarding suggestions for advertising through various forms of media for the clinic * Monitors and approves time and attendance and paid time off for office staff * Manages the clinical team's daily workflow to achieve clinical disease management and prevention priorities, utilizing quality management tab in the EMR and delegating tasks as appropriate to care team members. * Communicates normal and abnormal lab results to patients and provides appropriate patient education and the treatment plan as outlined by the provider. * Triages patient phone calls for providers and helps with medication refills or other patient requests, directs the assessment of urgent patients who present to the clinic in person or via phone. * Assist providers in direct patient care including medication reconciliation, medication counseling, chronic disease counseling, preventative health maintenance measures, and coordination of care with referral physicians * Provides nursing care for patients per protocols and as directed by the provider such as: IV infusions, medication injections, wound care and dressing changes, assisting in procedures, and diabetes and other chronic disease patient education. * Monitors EMR "Needs followup" bucket and follow up with patients and / or referral centers / physicians as needed (i.e., reschedule patients with chronic diseases with missed appointments, following up results or consult notes from physician referrals, reschedule missed imaging or referral appointments). * Monitors clinical quality measures at the nursing staff level, identifying opportunities for improvement and helping to implement strategies accordingly. * Participates in regular supervision of nursing and medical assistant staff and leads team meetings with reports to the Medical Director of ways to improve patient flow, patient satisfaction, and clinical quality of care. * Coordinates periodic clinical training , i.e. in-services, for medical assistants * Manages process for results reporting to the State and other agencies as required by law or directive * Oversees clinical aspect of tracking/ensuring management of positive or abnormal results (mammograms, paps, STD, etc.) in cooperation with CRNP. Manages process for sending lab letters to patients for normal or abnormal labs and sending letters to patients who have no-showed for appointments * Manages and coordinates insurance annual physical appointments (Healthspring 360s, Blue advantage P2Q forms, etc) * Oversees chronic disease registries to ensure that all patients are receiving high quality chronic disease management with in-house provider visits. * Assists CNO in investigations of assigned clinical incident reports, including coordinating a root cause analysis as needed. After the investigation, responsibilities include working toward development of action plans and monitoring implementation and maintenance of the corrective actions at the nursing level. * Responsible for performing sterilization, as well as teaching and assessing competencies by staff to perform sterilization in compliance with protocols * Responsible for performing autoclave maintenance, as well as teaching and assessing competencies by staff to perform daily, weekly, monthly and quarterly maintenance in compliance with protocols * Responsible for performing high level disinfection, as well as teaching and assessing competencies by staff to perform high level disinfection in compliance with protocols Qualifications: * Bachelor's degree from a 4 yr college or university, or at least 2 years experience in healthcare administration experience managing employees and HR issues * Experience in a medical clinic and / or FQHC * Person must be able to communicate well and professionally with staff, vendors, community partners, and patients * In offices that perform sterilization or high level disinfection, the office manager will complete training in either/both, as applicable, within 60 days of hire (or prior to the opening of the new office, if more than 60 days after hire)
    $29k-38k yearly est. 13d ago
  • Office Manager

    Floor Coverings International of Birmingham

    Office manager job in Birmingham, AL

    Job DescriptionBenefits: Bonus based on performance Competitive salary Opportunity for advancement Paid time off Training & development At Floor Coverings International, were more than just a flooring companywere the #1 mobile flooring company in North America with nearly 300 locations across the U.S. and Canada. Our innovative shop-at-home model has transformed the industry, bringing top-quality flooring directly to customers doors. With over 350,000 satisfied customers and an impressive 4.9-star rating, we take pride in delivering an exceptional experience. Now, were looking for a dedicated and detail-oriented Office Manager to help drive the success of our local franchise! In this role, you'll be the heart of our operations, ensuring everything runs smoothlyfrom scheduling and marketing to financial management and customer relations. Why Youll Love This Role: Full-time position (40 hours per week) Bonus opportunities for outstanding performance No experience required! (1-3 years of office experience preferred) Company convention trips (based on owner and local structure goals) What Youll Do: Marketing & Customer Relations Be the friendly face and voice of our companybuild strong relationships with customers and ensure they have a seamless experience. Efficiently schedule appointments for our Design Associates. Follow up on open proposals and inquiries to drive customer engagement. Assist in planning and executing local marketing initiatives to grow the business. Represent Floor Coverings International at home shows and events (some evening/weekend availability may be required). Keep the office organized, welcoming, and running smoothly. Financials & Administration Maintain accurate financial records and update QuickBooks daily (experience preferred, but training provided!). Track and manage business-related expenses to ensure financial efficiency. Project Coordination & Production Collaborate with the Owner weekly to review recent sales, manage customer expectations, and oversee product orders. Order materials and follow up on deliveries to keep projects on track. Schedule and coordinate job installations between customers and installers. Keep customers informed on project timelines, updates, and any changes. Ensure clear communication with installers, including confirming scope of work and compensation before each job. Update SalesForce daily with job progress and schedules (training provided!). Growth & Development Attend weekly strategy meetings with the Owner. Work toward weekly and monthly business goals. Be open to learning and development opportunities to grow in your role. Make decisions and take action aligned with our core values and mission. Who Were Looking For: Strong communicator especially over the phone! Organized & detail-oriented you thrive on keeping things running smoothly. Multi-tasking pro balancing different priorities is your strength. QuickBooks experience is a plus (but well train the right person!). Self-motivated you can work independently and take initiative. Join us in creating beautiful spaces while enjoying a dynamic and rewarding career with Floor Coverings International. Apply today and be part of our success story!
    $30k-45k yearly est. 28d ago
  • Office Manager

    CREI Management, LLC

    Office manager job in Birmingham, AL

    Job DescriptionDescription: The Office Manager is responsible for the general operation of the corporate office. Duties will involve greeting visitors, answering incoming phone calls, purchasing office supplies, managing corporate vendor relationships, managing the mail and workrooms, managing documents, assisting with small corporate events, and providing administrative support to certain employees, namely senior executive employees. Reports To: Chief Operating Officer Primary Duties and Responsibilities (Will always include those specifically assigned by the immediate supervisor) Overseeing general office operations. Greeting visitors, answering incoming phone calls, and delivering superior service to employees and vendors. Coordinating appointments and meetings including scheduling, sending reminders and organizing catering and small events when necessary. Coordinating domestic and international travel, including flight, hotel, and car rental reservations. Coordinating office events including the annual Christmas party and monthly birthday celebrations. Administers corporate beach condo including coordinating local vendors, communicating with the HOA, and managing the annual schedule. Manages company vehicles including keeping record log and scheduling routine maintenance. Purchasing office supplies and equipment and maintaining proper stock levels. Producing reports, composing correspondence, and creating corporate binders. Creating presentations and other management-level reports. Maintains various corporate accounts and ensures corporate records are organized and well maintained. Assists with organizing documents related to financial transactions (ie, loan closings). Assists with internal corporate communication documents. Requirements: Some Higher Education Three years' experience in office management or a similar position. Proficiency in Microsoft Office and Excel. Knowledge, Skills, and Abilities Required Strong written and verbal communication skills to produce reports, assign tasks, accept instructions, and handle vendor contracts, among other tasks Organization and the ability to multitask to complete a wide variety of tasks Strong interpersonal skills to interact positively with all employees Ability to manage challenges and operate efficiently Attention to detail to ensure tasks are completed thoroughly and correctly Working Conditions Work is performed primarily in an indoor office environment.
    $30k-45k yearly est. 8d ago
  • Office Manager

    Crete United

    Office manager job in Birmingham, AL

    The Office Manager will own day-to-day office operations and provide critical support and leadership across administration, compliance, HR coordination, and apprenticeship management. This is a hands-on role for someone who thrives on structure, accountability, and follow-through and who understands how a growing electrical operation really works. Key Responsibilities Manage all office administration including filing, document control, and record retention, or providing input and oversight for current team executing these activities. Answer and route incoming phone calls in a professional and responsive manner Track, maintain, and manage contracts, renewals, and required filings including insurance certificates, licenses, and subscriptions Coordinate monthly and annual renewals for software tools, services, and vendor agreements Support apprenticeship administration including tracking, documentation, and coordination with external programs Provide HR administrative support or leadership including onboarding paperwork, employee records, benefits coordination support, and compliance documentation Serve as a point of contact for employee questions related to forms, processes, and basic HR matters Support leadership with reporting, correspondence, and administrative follow-through Partner with payroll, accounting, and external vendors as needed to ensure smooth office operations Handle confidential and sensitive information with discretion and professionalism This individual will report directly to the President and will oversee/work with multiple other administrative based team members Qualifications Prior experience as an Office Manager, Office Administrator, or senior administrative professional Experience in construction, Electrical, skilled trades, or a service-based environment strongly preferred Working knowledge of HR administrative processes and employment compliance Strong organizational skills with the ability to manage multiple priorities Clear and professional communication skills High attention to detail and consistent follow-through Proficiency with standard office software and systems Self-directed mindset with a strong sense of ownership JOB BENEFITS: Year-round work stability PTO (paid time off)/holidays Highly competitive pay - negotiable based on experience Health insurance, including dental, vision, for employees and family 401K Retirement Program Crosby Electric, a Crete United Company is an equal opportunity employer, considering all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state of federal law. Women and minorities are encouraged to apply Ready to lead a team that keeps critical systems running? Apply today and grow with Crosby Electric. Build The Future with Crosby Electric, a Crete United Company
    $30k-45k yearly est. 3d ago
  • Front Office Manager

    SHS 4.2company rating

    Office manager job in Gardendale, AL

    Springhill Suites in Gardendale,AL at 260 City Street is looking for one front office manager to join our 17 person strong team. Our ideal candidate is self-driven, punctual, and hard-working. Responsibilities 1.Supervises front office team members. 2.Reviews daily front office procedures and assures proper transmission of all necessary reportingto Management team. 3.Ensures proper training programs and procedures are in place in conjunction with the GeneralManager and according to company standards. 4.Responsible for proper administration of keys. 5.Responsible for knowing hotel emergency procedures. 6.Manages inventory and assists General Manager with budget control. 7.Inspects all departments daily. 8.Interviews and hires front desk employees following Company standards and procedures. 9.Conducts employee discipline with regard front desk personnel. 10.Ensures proper uniform standards are in place in department. 11.Accommodates guest special requests. 12.Responsible for knowing area attractions and services in order to accommodate guest's needs. 13.Responsible for knowing Holiday Inn Express services and amenities in order to accommodateguest's needs. 14.Reviews room inventory with sales and assist in selling strategies to maximize room revenue. 15.Monitors tracking of leads and results. Follows up with General Manager to ensure that leadsare actively managed and followed up on. 16.Takes ownership of sales when GM is not available. 17.Assists GM in maintaining accounts. 18.Responsible for helping coach, train and motivate all members of the in-hotel team on theirroles. 19.Ensures team member attitudes of attentiveness in meeting guest's needs. 20.Oversees the daily operations of the hotel in the absence of the General Manager. Qualifications Minimum 3 years of experience working in hotel as Front Office Manager with IHG, Hilton, or Marriott We are looking forward to reading your application.
    $41k-52k yearly est. 60d+ ago
  • Bookkeeper/Office Manager

    Cardinal Roofing 3.4company rating

    Office manager job in Pelham, AL

    Temporary Description Job Overview: As the Bookkeeper/ Office Manager, you will be the heart of our operations, supporting our team and keeping everything running smoothly. From assisting with accounting and bookkeeping to managing day-to-day office functions, to coordinating essential roofing permits, you'll play a key role in ensuring both our internal team and customers have everything they need to succeed. This role will start out as temporary, with the possibility of permanent full time placement. Requirements Key Responsibilities: · Accounting: Bookkeeping, Assist with budgeting, invoicing, payroll, and maintain financial records while preparing regular reports and assisting with month end close reports. QuickBooks and accounting experience is necessary. · Office Operations: Oversee daily office tasks, including filing, scheduling, and handling incoming calls and emails. · Permit Coordination: Manage the permit application process for roofing projects, ensuring all necessary documents are submitted on time for timely project execution. · Customer Relations: Handle customer inquiries, service requests, and any concerns, ensuring an exceptional customer experience from start to finish. · Team Coordination: Act as the go-to person for scheduling, logistics, and communication with project managers and field staff to keep things on track. · Office Management: Keep the office organized, maintain office supplies, manage equipment, and implement office policies and procedures. · Compliance: Ensure all safety regulations, permit requirements, and company policies are followed with precision. Qualifications: · Education: Associate's or Bachelor's degree Accounting or a related field. · Experience: At least 3 years of bookkeeping/accounting/office management experience, ideally within the construction or roofing industry. · Skills: o Highly organized with the ability to manage multiple tasks and priorities. o Proficient in Microsoft Office Suite (Word, Excel, Outlook). o Excellent communication and interpersonal skills. o Basic accounting and financial management knowledge. o Experience with CRM software or project management tools is a bonus. · Preferred Attributes: o Detail-oriented with strong problem-solving abilities. o Ability to work both independently and collaboratively. o Passion for customer service and team success. o Roofing industry knowledge is a plus, but not required! Salary Description $30-$35 hourly
    $30-35 hourly 60d+ ago
  • Front Office Supervisor

    HVMG

    Office manager job in Birmingham, AL

    $17.50/hour As the Front Office Supervisor, you will support the daily operations of the front desk, ensuring exceptional service and smooth check-in/check-out experiences. You'll assist in training and guiding front desk staff, handle guest concerns, and help manage scheduling and shift coverage. Your role is key to maintaining a welcoming and efficient front office environment. Key Responsibilities You will be the welcoming face of our hotel, ensuring guests have a seamless and enjoyable experience. Your daily tasks will include supervising front desk agents, managing guest reservations, and addressing guest concerns. You will report to the Front Office Manager. A career as a front office supervisor can lead to various management positions within the hotel industry, such as front office manager, director of rooms, or even hotel operations manager. Education & Experience Hotel experience is always a plus! Applicants should have: A combination of education and experience What You'll Need to Succeed Eligible to work in the United States Ability to read, write, and communicate effectively in English Ability to sit, stand, bend, kneel, and lift as required-with or without reasonable accommodations Availability to work a flexible schedule, including evenings, weekends, and holidays if needed A warm, professional demeanor that reflects HVMG's Culture of Excellence Previous Front Desk/Customer Service experience Why Our Associates Love HVMG Career growth opportunities across our nationwide portfolio Flexible scheduling Access up to 40% of your earned wages before payday with PayActive Paid Time Off (PTO) and Paid Holidays Full healthcare benefits: medical, dental, and vision 401(k) with guaranteed 4% match and no vesting period Exclusive hotel and food & beverage discounts About HVMG Our Be Excellent culture is more than just words on a website -- we live and breathe it. As one associate said in an anonymous survey, "This is the best management company I've ever worked for. They walk the talk from the corporate office to the field." We believe that the hotel business is one of the few industries in which successful career paths can start anywhere on the org chart. You control your destiny, and, if our executives are any indication, today's dishwasher can be tomorrow's Senior Vice President. The above job description is not an exhaustive list of all the duties and responsibilities of the position, nor should it be construed as a contract. HVMG is an equal opportunity employer. We will not discriminate against employees or applicants for employment on any basis prohibited by federal, state, or local laws. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, and access to benefits and training.
    $17.5 hourly Auto-Apply 60d+ ago
  • Office Manager

    Floor Coverings International

    Office manager job in Hoover, AL

    Benefits: Bonus based on performance Competitive salary Opportunity for advancement Paid time off Training & development At Floor Coverings International, we're more than just a flooring company-we're the #1 mobile flooring company in North America with nearly 300 locations across the U.S. and Canada. Our innovative shop-at-home model has transformed the industry, bringing top-quality flooring directly to customers' doors. With over 350,000 satisfied customers and an impressive 4.9-star rating, we take pride in delivering an exceptional experience. Now, we're looking for a dedicated and detail-oriented Office Manager to help drive the success of our local franchise! In this role, you'll be the heart of our operations, ensuring everything runs smoothly-from scheduling and marketing to financial management and customer relations. Why You'll Love This Role: ✔ Full-time position (40 hours per week) ✔ Bonus opportunities for outstanding performance ✔ No experience required! (1-3 years of office experience preferred) ✔ Company convention trips (based on owner and local structure goals) What You'll Do: Marketing & Customer Relations Be the friendly face and voice of our company-build strong relationships with customers and ensure they have a seamless experience. Efficiently schedule appointments for our Design Associates. Follow up on open proposals and inquiries to drive customer engagement. Assist in planning and executing local marketing initiatives to grow the business. Represent Floor Coverings International at home shows and events (some evening/weekend availability may be required). Keep the office organized, welcoming, and running smoothly. Financials & Administration Maintain accurate financial records and update QuickBooks daily (experience preferred, but training provided!). Track and manage business-related expenses to ensure financial efficiency. Project Coordination & Production Collaborate with the Owner weekly to review recent sales, manage customer expectations, and oversee product orders. Order materials and follow up on deliveries to keep projects on track. Schedule and coordinate job installations between customers and installers. Keep customers informed on project timelines, updates, and any changes. Ensure clear communication with installers, including confirming scope of work and compensation before each job. Update SalesForce daily with job progress and schedules (training provided!). Growth & Development Attend weekly strategy meetings with the Owner. Work toward weekly and monthly business goals. Be open to learning and development opportunities to grow in your role. Make decisions and take action aligned with our core values and mission. Who We're Looking For: ✔ Strong communicator - especially over the phone! ✔ Organized & detail-oriented - you thrive on keeping things running smoothly. ✔ Multi-tasking pro - balancing different priorities is your strength. ✔ QuickBooks experience is a plus (but we'll train the right person!). ✔ Self-motivated - you can work independently and take initiative. Join us in creating beautiful spaces while enjoying a dynamic and rewarding career with Floor Coverings International. 🔹 Apply today and be part of our success story! Compensation: $45,000.00 per year Floor Coverings International is the #1 mobile flooring franchise in North America. Our unique shop-at-home model allows customers to get perfect new floors without ever leaving their home. Our 400,000+ customers give us an average 4.8 star rating. That's a big reason why we're growing six times faster than our competitors. This rapid growth has increased our immediate need to keep up with demand by increasing the size of our teams. If you are a service-minded individual who loves to have fun - we are the company for you! This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Floor Coverings International Corporate.
    $45k yearly Auto-Apply 60d+ ago
  • Front Office Manager

    HIEX-Fultondale

    Office manager job in Fultondale, AL

    Mansa Hospitality in Fultondale, AL is looking for one Front Desk Manager to join our 20 person strong team. We are located on 1701 Main Street. Our ideal candidate is attentive, punctual, hard-working, and has a minimum of 5 years exeperience working in a hotel. Responsibilities 1.Supervises front office team members. 2.Reviews daily front office procedures and assures proper transmission of all necessary reportingto Management team. 3.Ensures proper training programs and procedures are in place in conjunction with the GeneralManager and according to company standards. 4.Responsible for proper administration of keys. 5.Responsible for knowing hotel emergency procedures. 6.Manages inventory and assists General Manager with budget control. 7.Inspects all departments daily. 8.Interviews and hires front desk employees following Company standards and procedures. 9.Conducts employee discipline with regard front desk personnel. 10.Ensures proper uniform standards are in place in department. 11.Accommodates guest special requests. 12.Responsible for knowing area attractions and services in order to accommodate guest's needs. 13.Responsible for knowing Holiday Inn Express services and amenities in order to accommodateguest's needs. 14.Reviews room inventory with sales and assist in selling strategies to maximize room revenue. 15.Monitors tracking of leads and results. Follows up with General Manager to ensure that leadsare actively managed and followed up on. 16.Takes ownership of sales when GM is not available. 17.Assists GM in maintaining accounts. 18.Responsible for helping coach, train and motivate all members of the in-hotel team on theirroles. 19.Ensures team member attitudes of attentiveness in meeting guest's needs. 20.Oversees the daily operations of the hotel in the absence of the General Manager. Qualifications Minimum 3 years of experience working in hotel as Front Office Manager with IHG, Hilton, or Marriott We are looking forward to reading your application.
    $38k-51k yearly est. 60d+ ago
  • Front Office Supervisor

    The Kessler Collection

    Office manager job in Mountain Brook, AL

    An inspiring career awaits you! The Kessler Collection is a portfolio of luxury boutique hotels, unique restaurants and experiences with a Bohemian twist. The collection's captivating hotels feature curated art, original music, unique architecture and stories around every corner, all located in destinations people want to be. Our mission of inspiring places, intuitive service, and exuberant guests means we are committed to our Grand Performers learning, development, and well-being. We believe people want to be inspired! Grand Performers in qualifying roles may enjoy a range of benefits, including: * Marriott Employee Discounts Worldwide * Medical, Dental, Vision Insurance * Company-Sponsored Life Insurance * Short & Long-Term Disability Insurance * Tuition Reimbursement Program * 401(K) with Discretionary Company Matching Contributions * Employee Assistance Program Responsibilities JOB SUMMARY The overall objective and purpose of the Front Desk Supervisor are to support our mission by leading the team in executing front desk-related responsibilities to the Kessler Collection standards. This includes relentlessly inspiring, coaching, and training staff to exceed our guests' expectations. CORE RESPONSIBILITIES Primary areas of responsibility include, but are not limited to the following: * Supervise Front Office Grand Performers, ensuring the execution of KQA and BSA standards. * Provide hands-on training and continuous coaching to subordinates, supervising the execution of service-related tasks to assist in the efficient and professional operation of the Front Office. * Maintain the integrity of our guests' privacy, including confidentiality of personal information, as well as key control * Maintain complete knowledge and ensure compliance with company policies and standard operating procedures. * Plan and organize daily shifts. Effectively delegate tasks and responsibilities to subordinates, audit work for accuracy, and monitor outcomes * Ability to perform all Front Office related tasks * Train, mentor, and develop Grand Performers to the standards of a world-class property and intuitive service experience. Assist in developing leaders and bench strength through the implementation of the Job Coach program * Have a thorough knowledge of the product, including room types, amenities, services, and brand standards * Stay informed of sales strategies, packages, promotions, and discounts, and understand the impact on other departments * Conduct interviews and give feedback on candidates. * Assists with corrective action to continuously improve service results. Qualifications KNOWLEDGE, SKILLS, AND ABILITIES To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent. * Strategic business leader - Works strategically to devise plans in alignment with organizational goals. * Cultivates engagement - Builds loyalty to the company and not to themselves. Proven ability to host/facilitate effective meetings, motivate teams to produce results with tight timeframes while simultaneously managing several projects. * Generates alignment - Ensures proper time and effort is spent to build high-level performance and consistency throughout collection. * Leads with courage - Provides a culture of accountability. * Execution of plans - Utilizes our systems, tools, and resources to accomplish results and achieve goals * Advanced level of written, verbal, and interpersonal communication skills. * Ability to implement and uphold service standards * Ability to prioritize and organize work assignments * Ability to work well in stressful, high-pressure situations * Comprehensive knowledge of a safe work environment MINIMUM QUALIFICATIONS * High school diploma or General Education Degree - required * 1+ years of relevant work experience in similar scope and title - required * Experience within luxury brand/markets - required * Experience with Opera - preferred SUPERVISORY RESPONSIBILITIES Supervisory and leadership responsibilities include achieving results through providing direction and accountability of the following Grand Performers within the culture and policies established by the Kessler Collection. * Front Desk Agents * Telephone Operators WORK ENVIRONMENT The work environment/conditions described herein are representative of those that an incumbent may experience. * Must be comfortable working in a shared space, with constant noise, without the use of a private office. * Must be able to cope with frequent changing priorities and deadlines with a high degree of optimism, professionalism & collaboration. * Schedules may vary from week to week based on business demands in excess of or less than 40 hours with or without notice. PHYSICAL DEMANDS The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. * While performing the duties of this job, the incumbent is regularly required to move 10lbs on a daily basis. * Push, pull, and lift up to 50lbs on a weekly basis. * While performing the duties of this job, the incumbent is regularly required to travel by foot, car, bus, airplane or other means of transportation which require sitting, waiting, and standing for long and short periods of time. The Kessler Collection is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Posted Min Pay Rate Posted Max Pay Rate
    $30k-38k yearly est. Auto-Apply 5d ago
  • Front Office Supervisor

    Grand Bohemian Mountain Brook

    Office manager job in Mountain Brook, AL

    An inspiring career awaits you! The Kessler Collection is a portfolio of luxury boutique hotels, unique restaurants and experiences with a Bohemian twist. The collection's captivating hotels feature curated art, original music, unique architecture and stories around every corner, all located in destinations people want to be. Our mission of inspiring places, intuitive service, and exuberant guests means we are committed to our Grand Performers learning, development, and well-being. We believe people want to be inspired! Grand Performers in qualifying roles may enjoy a range of benefits, including: Marriott Employee Discounts Worldwide Medical, Dental, Vision Insurance Company-Sponsored Life Insurance Short & Long-Term Disability Insurance Tuition Reimbursement Program 401(K) with Discretionary Company Matching Contributions Employee Assistance Program JOB SUMMARY The overall objective and purpose of the Front Desk Supervisor are to support our mission by leading the team in executing front desk-related responsibilities to the Kessler Collection standards. This includes relentlessly inspiring, coaching, and training staff to exceed our guests' expectations. CORE RESPONSIBILITIES Primary areas of responsibility include, but are not limited to the following: Supervise Front Office Grand Performers, ensuring the execution of KQA and BSA standards. Provide hands-on training and continuous coaching to subordinates, supervising the execution of service-related tasks to assist in the efficient and professional operation of the Front Office. Maintain the integrity of our guests' privacy, including confidentiality of personal information, as well as key control Maintain complete knowledge and ensure compliance with company policies and standard operating procedures. Plan and organize daily shifts. Effectively delegate tasks and responsibilities to subordinates, audit work for accuracy, and monitor outcomes Ability to perform all Front Office related tasks Train, mentor, and develop Grand Performers to the standards of a world-class property and intuitive service experience. Assist in developing leaders and bench strength through the implementation of the Job Coach program Have a thorough knowledge of the product, including room types, amenities, services, and brand standards Stay informed of sales strategies, packages, promotions, and discounts, and understand the impact on other departments Conduct interviews and give feedback on candidates. Assists with corrective action to continuously improve service results. KNOWLEDGE, SKILLS, AND ABILITIES To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent. Strategic business leader - Works strategically to devise plans in alignment with organizational goals. Cultivates engagement - Builds loyalty to the company and not to themselves. Proven ability to host/facilitate effective meetings, motivate teams to produce results with tight timeframes while simultaneously managing several projects. Generates alignment - Ensures proper time and effort is spent to build high-level performance and consistency throughout collection. Leads with courage - Provides a culture of accountability. Execution of plans - Utilizes our systems, tools, and resources to accomplish results and achieve goals Advanced level of written, verbal, and interpersonal communication skills. Ability to implement and uphold service standards Ability to prioritize and organize work assignments Ability to work well in stressful, high-pressure situations Comprehensive knowledge of a safe work environment MINIMUM QUALIFICATIONS High school diploma or General Education Degree - required 1+ years of relevant work experience in similar scope and title - required Experience within luxury brand/markets - required Experience with Opera - preferred SUPERVISORY RESPONSIBILITIES Supervisory and leadership responsibilities include achieving results through providing direction and accountability of the following Grand Performers within the culture and policies established by the Kessler Collection. Front Desk Agents Telephone Operators WORK ENVIRONMENT The work environment/conditions described herein are representative of those that an incumbent may experience. Must be comfortable working in a shared space, with constant noise, without the use of a private office. Must be able to cope with frequent changing priorities and deadlines with a high degree of optimism, professionalism & collaboration. Schedules may vary from week to week based on business demands in excess of or less than 40 hours with or without notice. PHYSICAL DEMANDS The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. While performing the duties of this job, the incumbent is regularly required to move 10lbs on a daily basis. Push, pull, and lift up to 50lbs on a weekly basis. While performing the duties of this job, the incumbent is regularly required to travel by foot, car, bus, airplane or other means of transportation which require sitting, waiting, and standing for long and short periods of time. The Kessler Collection is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
    $30k-38k yearly est. Auto-Apply 4d ago
  • Office Manager ( Davis Clinic) 8a-5p

    Coosa Valley Medical Center

    Office manager job in Sylacauga, AL

    Job Description A little about us..... Coosa Valley Medical Center (CVMC) is a progressive health care organization that believes in quality patient care and values their team members. Below is an exciting opportunity to work with the amazing team at CVMC. Why Coosa Valley Medical Center? Competitive Compensation Health & Dental Insurance Day One Flexible Schedule Options Flexible Pay; No More Waiting For Pay Day A little about the job.... The Office Manager is responsible for the management of the office personnel and daily operations of the physician office. Ensures appropriate staffing is provided daily; Office Manager will be expected to work any critical staffing vacancies as they arise. Handles routine issues pertaining to billing, coding patient satisfaction, and physician needs. Maintains and orders supplies while monitoring and managing expenses. Conducts routine chart audits and office inspections to ensure appropriate billing and compliance with all regulatory requirements. Responsible for the orientation, training, and development of office staff. Qualifications for the job... High school diploma required. Minimum of 5 years experience in physician practice management, minimum 3 years in a leadership role required. Certification in Physician Coding with AAPC and/or Certification in Medical Assisting preferred. Excellent verbal and written communication required, telephone etiquette, customer relations' skills, CPT and ICD Coding. Computer literate. Manual dexterity and visual acuity necessary to utilize the PC and calculator; ability to sit for prolonged periods of time; verbal communication and hearing ability to communicate with a multitude of patients and customers. Powered by ExactHire:119722
    $31k-46k yearly est. 31d ago
  • Office Manager II - Cardiology Clinic

    Dchsystem

    Office manager job in Tuscaloosa, AL

    Responsible for directing the daily operations of the cardiology practice and supervising the activities of all clinical and non-clinical staff supporting the practice. Incumbent has managerial responsibilities over multiple departments within the practice including outpatient clinic, office-based surgical lab, nuclear studies, and imaging. Responsibilities Responsible for keeping all aspects of a physician's practice functional - i.e., answering service, call schedule, supply inventories (office & medical), physician's licenses, medical record forms/documentation/confidentiality, patient information forms, call coverage, contract services, waste management, prescription services (manual & electronic), etc. Develops departmental budget and operational goals and manages clinic operations to achieve set targets and goals. Manages clinic productivity standards. Collaborates with the Vice President, Director, and providers on identifying strategic opportunities for practice growth and new service offerings. Ensures compliance with any accrediting agency standards related to any services offered by clinic (i.e. TJC, AAHC, ICAL, etc.) Manages the overall operational performance and workflow for the practice including quality and operational metrics (e.g. appointment wait times, patient satisfaction, appointment volumes, etc.) Guides clinic physicians on decisions affecting the practice through the use of data and benchmarks. Interviews, selects, makes recommendation for hires, and retains employees Ensures orientation and training for clinic employees Participates in the positive discipline process in coordination with HR and upper management. Develops staffing plans and manages resources effectively. Responsible for clinic compliance requirements with all local, state, and federal regulations and laws Approves payroll and is responsible for accurate payment of employees Works with the billing department to ensure timely and accurate billing of services rendered. Ensures processes in place for clinic staff to collect appropriate insurance information, and obtain necessary authorizations for services. Reviews invoices and statements of vendors and looks for opportunities to enhance the efficiency and profitability of the clinic. Assist in day to day tasks as needed in the clinic/office to ensure delivery of quality patient care, and a safe and efficient working environment - including filling in the receptionist position - or any other position - as deemed necessary and qualified. Maintain patient privacy in all matters including written medical records and computer records Maintains Corporate Compliance, HIPAA, Security and Red Flag Alert Plans/Procedures/Staff Training for the clinic in alignment with the DCH Standards/Policies/Procedures Manages front line operations of area of accountability related to meeting/exceeding departmental goals, 5 keys of excellence, DCH Mission and Vision. DCH Standards: Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation. Performs compliance requirements as outlined in the Employee Handbook Must adhere to the DCH Behavioral Standards including creating positive relationships with patients/families, coworkers, colleagues and with self. Performs essential job functions in a manner that ensures the safety of patients, visitors and employees. Identifies and reduces unsafe practices that may result in harm to patients, visitors and employees. Recognizes and takes appropriate action to reduce risks and hazards to promote safety for patients, visitors and employees. Requires use of electronic mail, time and attendance software, learning management software and intranet. Must adhere to all DCH Health System policies and procedures. All other duties as assigned. Qualifications Minimum of two (2) years' experience as a team leader/supervisor/manager of in a healthcare related environment required. Prior experience in cardiology services preferred. Bachelor's degree in Healthcare, Business or related field preferred. Good interpersonal and public relations skills required. Valid driver's license and must have reliable transportation resources to travel to business-related meetings. Must be able to read, write legibly, speak and comprehend English. WORKING CONDITIONS Requires manual dexterity. Position is in an office setting requiring mostly sitting with some standing, reaching, bending, and stooping during the course of each day. Occasionally requires lifting up to 30 pounds from floor to shoulder level. May require use of footstool to reach top shelves. Position requires some light driving. The position includes possible exposure to human body fluids, disease, infection, lab chemicals, and hazard materials. The position requires good communication skills, involves contact either face to face, by email or over the phone with co-workers, physicians, and patients. Physical presence onsite of essential. Hearing and vision must be normal or corrected to within normal range. Able to perform the duties with or without reasonable accommodation.
    $30k-45k yearly est. Auto-Apply 60d+ ago
  • Office Manager

    North Country Chrysler Jeep Dodge Ram of Jasper

    Office manager job in Jasper, AL

    Grey Wolf Automotive Group is looking for an experienced and highly organized Automotive Office Manager to lead our dealership's administrative and accounting operations. This leadership role is essential to the smooth and profitable operation of our store. If you're a detail-oriented, proactive professional with strong dealership accounting knowledge, we want to hear from you! Key Responsibilities: Oversee daily operations of the dealership's accounting office Supervise and support office staff including billing clerks, title clerks, and administrative personnel Ensure accurate and timely processing of vehicle deals, titles, payoffs, and accounting schedules Prepare and manage monthly financial statements in collaboration with the General Manager and Controller Reconcile general ledger accounts and maintain accurate financial records Monitor and manage cash flow, bank deposits, and dealership receivables/payables Ensure compliance with all internal policies and manufacturer requirements Collaborate with department managers to resolve discrepancies and improve processes Lead month-end and year-end closing procedures Handle HR tasks including on-boarding paperwork, timekeeping, and benefits coordination (as needed) Maintain confidentiality of sensitive financial and personnel information Requirements: 3+ years of experience in automotive dealership office management or accounting Strong understanding of dealership financial operations, including AutoSoft or Reynolds & Reynolds Excellent leadership, communication, and organizational skills Ability to work independently and manage multiple priorities Proficient in Microsoft Office Suite (especially Excel) High level of attention to detail and problem-solving ability Valid driver's license and ability to pass a background check and drug screening Travel What We Offer: Competitive salary based on experience Performance-based bonuses Health, dental, and vision insurance 401(k) retirement plan with company match Paid time off and holidays Supportive leadership and a team-oriented environment
    $30k-45k yearly est. Auto-Apply 60d+ ago

Learn more about office manager jobs

How much does an office manager earn in Birmingham, AL?

The average office manager in Birmingham, AL earns between $25,000 and $54,000 annually. This compares to the national average office manager range of $30,000 to $62,000.

Average office manager salary in Birmingham, AL

$37,000

What are the biggest employers of Office Managers in Birmingham, AL?

The biggest employers of Office Managers in Birmingham, AL are:
  1. Crosby
  2. Eye Care Associates
  3. Cahaba Medical Care
  4. First Service
  5. Discover Vision
  6. CREI Management
  7. CREI Management, LLC
  8. Crete United
  9. Floor Coverings International
  10. Floor Coverings International of Birmingham
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