Office Manager Jobs in Bonita, CA

Role Description This is a full-time on-site role for an Office Manager at Cymbiotika in San Diego, CA. The Office Manager will be responsible for overseeing day-to-day office operations, managing administrative tasks, coordinating office equipment maintenance and ensuring smooth office administration. We are looking for a proactive and detail-oriented Office Manager to oversee the daily operations of our headquarters and ensure a seamless, organized, and welcoming environment for our team. This individual will play a critical role in supporting our internal operations, maintaining vendor and facility relationships, and contributing to the overall employee experience. As the heart of our office, you'll be instrumental in keeping our physical space running efficiently, supporting onboarding efforts, assisting with team events, and identifying ways to streamline systems and cut unnecessary costs. If you're a natural problem-solver with excellent organizational skills and a passion for culture and people, we'd love to meet you. Key Responsibilities: Office Operations Ensure smooth office operations by maintaining layouts, systems, and office equipment Manage office budgets, procurement, and vendor relationships with a focus on cost-efficiency Oversee employee access systems (ADT, key fobs, security cameras) to support safety and compliance Maintain a welcoming, clean, and organized office environment, including common areas and meeting spaces Ensure the office meets safety standards and coordinate any necessary repairs or improvements Serve as the first point of contact for visitors, mail, packages, and deliveries Visit the fulfillment center weekly to manage inventory, snacks, supplies, and equipment upkeep Employee Experience & Support Support onboarding logistics: organize welcome packages, prepare workstations, and train new hires on office procedures Coordinate team lunches, snacks, beverages, and supplies-ensuring quality and budget alignment Assist the COO and Chief of Staff with administrative tasks, employee communications, and internal event planning Plan and execute in-office employee events, team celebrations, and culture initiatives Foster a positive and people-first office culture through thoughtful, detail-driven support Process Improvement & Administration Proactively identify and address operational gaps to improve office efficiency Negotiate with vendors and service providers to secure cost-saving opportunities Maintain clear documentation of office procedures, vendor agreements, and inventory systems Track office supply levels, reorders, and budget reporting Support cross-departmental communication and project execution as needed Qualifications • Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks • Organization and the ability to multitask to complete a wide variety of tasks • Flexibility to help adjust to new tasks should company or office needs change • Strong interpersonal skills to interact positively with all employees • Leadership ability to manage challenges and oversee events • Attention to detail to ensure tasks are completed thoroughly and correctly

$1,000 signing bonus At Gentle Dental, our Business Managers are committed to and passionate about their office. They ensure that their office runs smoothly from open to close. In partnership with a Director of Operations and an Area Clinical Director, the purpose of the Business Manager is to ensure that our dental practices provide exceptional service to our patients, create a positive team based culture for our employees, and support the overall performance of the office. Duties & Responsibilities: Maintain an office environment that ensures optimal patient care and customer service. Directly supervise the office team including; selection and training of non-clinical team members, monitor hours and approve timesheets, ensure team members comply with licensing and training requirements Evaluate and review office production and procedures to develop new ways to improve efficiency with office operations, patient retention and profitability. Analyze and organize office operations and procedures, including but not limited to, bookkeeping, invoice processing, cash control, preparation of payrolls and other administrative duties. Organize the day to day operations of the office; schedule an appropriate number of team members to ensure all providers are supported, conduct team huddles daily, collaborate with providers by proactively monitoring the flow of the office and making adjustments as necessary Collect payments from patients on any amount that may be owed, including current treatment being performed as well as past due balances; handle payments in accordance with the Company's Cash Handling Policy Review production reports and communicate results with the team to make sure the office's budget is met or exceeded every month May act as a backup to the front office team; schedule and confirm appointments, answer the telephone, assist with patient questions, enter and present treatment plans, submit accurate insurance claims, collect patient balances Address patient complaints in a timely and compassionate manner, including escalated patients Act as a subject matter expert on the insurance plans accepted by the Company, including their limitations and exclusions Recruitment, retention and termination of staff, work with HR to assess, investigate and resolve employee issues. Maintain advanced knowledge of software systems to compile, store and retrieve data for managerial reporting. Ensure compliance with all relevant state dental laws, ensure a safe work environment by complying with all local, state and federal health and safety regulations and laws, and ensure compliance with office and company policy and procedures. Perform other duties as assigned or necessary to support the office/company. Qualifications: Previous Dental or healthcare management experience preferred but not required Must have excellent verbal and written communication skills. Computer literate a must (Denticon experience is a plus). Pay Range: $24.00 -$35.00 an hour/DOE $1,000 signing bonus Location: Gentle Dental Sorrento Valley 11230 Sorrento Valley Rd. Suite 130 San Diego, CA 92121, USA Benefits: Medical Dental Vision Life insurance 401K plan with matching company contributions PTO CE credits Career opportunities to advance with the company. Gentle Dental has the resources you need to achieve true personal and career success.

Office Manager - San Diego, CA On-Site | Competitive Salary: $95,000 - $150,000 | Growth Opportunity Are you a seasoned Legal Office Manager with HR experience looking for an exciting leadership role in a well-established law firm? Our client, a respected San Diego-based law firm, is seeking a dynamic, detail-oriented, and proactive professional to oversee office operations, HR functions, and drive efficiency across teams. This is a career-defining opportunity for an experienced law firm operations leader to take ownership of firm-wide processes, optimize workflows, and play a pivotal role in the firm's continued success. Why You Should Apply Join a prestigious law firm with a collaborative, professional culture. High-impact leadership role with autonomy and direct influence on operations. Competitive compensation with top-tier benefits including 401(k) matching, health insurance, and paid time off. Be a strategic partner-streamline office functions, enhance HR processes, and support a hybrid workforce. Key Responsibilities Oversee daily office operations, ensuring efficiency and compliance with policies. Manage administrative staff, including remote workforce coordination. Drive HR functions including onboarding, payroll verification, and compliance. Act as the key liaison for IT vendors and internal tech support. Maintain accurate personnel records, case management systems, and scheduling. Foster a positive work environment, supporting employee development and training. Communicate with clients, vendors, and internal teams to ensure smooth operations. What You Bring to the Table MUST have 10+ years of experience in law firm office management/legal operations. Strong HR acumen. Proven ability to lead teams, manage remote employees, and implement systems. Expertise in legal software, case management, and record-keeping. Exceptional organizational and communication skills to handle a fast-paced environment. Compensation & Benefits Salary: $95,000 - $150,000 (DOE) Comprehensive benefits: 401(k) with matching, health/dental/vision insurance, PTO, life insurance, and more Monday-Friday schedule | In-office role 3 days per week | Relocation to San Diego required Ready to Take the Next Step? Contact: Katie Illam Email: katie.illam@ingenuity-staffing.com Don't miss this chance to lead, innovate, and grow with a top-tier legal team. Apply today!

Job Overview: As a key member of the customer support department, you will be responsible for providing outstanding service to clients, resolving inquiries, and maintaining strong relationships. The ideal candidate will possess excellent communication skills, a positive attitude, and a dedication to ensuring a high level of customer satisfaction Key Responsibilities: Answer incoming customer inquiries via phone, email, or chat in a professional and efficient manner. Provide product/service information, process orders, and resolve issues or concerns. Troubleshoot customer problems and provide timely and effective solutions. Maintain accurate customer records and update information in the CRM system. Escalate unresolved issues to higher-level support teams when necessary. Strive to meet and exceed performance metrics, including response time, customer satisfaction, and issue resolution. Follow up with customers to ensure satisfaction and gather feedback for process improvement. Qualifications: High school diploma or equivalent required; associate's degree or higher preferred. Strong communication skills, both verbal and written. Problem-solving mindset with the ability to think critically and remain calm under pressure. Ability to multi-task and manage time effectively in a fast-paced environment. Proficient in Microsoft Office Suite and experience with CRM systems (preferred) All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Under general supervision of the Executive Director of Language Development, or designee, oversees the Instructional Assistants-ELL classified employees. Coordinates planning, organizing, and directing Districtwide training of ELPAC and Instructional Assistants-ELL professional development. Collaborates with department staff to provide effective training and optimal support for school sites. View View for all duties. ESSENTIAL JOB REQUIREMENTS - QUALIFICATIONS: •Three years of increasingly responsible Instructional Assistant-ELL, or Lead Instructional Assistant-ELL experience, including training, scheduling, and coordination. •Agreement to participate in ongoing professional development related to all essential job functions and responsibilities. •Successful experience as Lead Instructional Assistant-ELL, or Instructional Assistant-ELL with the ability to perform all tasks including, but not limited to, accurate completion of required paperwork; train, assess, and obtain the cooperation of school personnel; follow oral and written directions; and give clear oral and written directions. •Ability to manage multiple projects simultaneously in a fast-paced environment and balancing day-to-day operations with special projects. •Problem-solving skills and a management style that considers multiple approaches to challenges. •Competency using standard office software applications. •Education requirement of graduation from high school or equivalent, preferably supplemented by two years of college course work in childcare specialization or equivalent. Requirements / Qualifications Comments and Other Information Current District Employees and Outside Applicants must submit the following documents in PDF Format (1MB File Size Limit): • Letter of Intent • Current Resume *Current Employee use Internal as password • Three Confidential Recommendation Forms (Give form to references and they email/send directly to ************************) All inquiries are to be referred to: Araceli Vargas at ************************ For more information about this position, go to the pdf file here *************************************************************************** Description***********6144022.pdf

Why us? At Hotel La Jolla we believe in creating unforgettable experiences-not just for our guests, but for our team members as well. Nestled in the heart of La Jolla, California , Hotel La Jolla offers a unique blend of coastal luxury and boutique charm , providing an inspiring workplace where hospitality meets innovation . With breathtaking ocean views, a vibrant atmosphere, and a commitment to exceptional service , we cultivate an environment where creativity, passion, and collaboration thrive. Job Overview Respond in a professional and courteous manner to arriving, departing and in-house guests by providing accurate and timely information and services. Responds to inquiries regarding hotel information and guest concerns. Supervise the daily operations of the Guest Services personnel; promoting a safe environment and quality services to achieve maximum guest satisfaction and financial success. Responsibilities Greets and completes established check-in procedures for arriving guests on a daily basis, using both manual and computerized methods, in order to ensure guests are satisfied and in rooms as requested. Facilitates guest departure (check-out) on a daily basis by following established manual and computer procedures in order to close guest accounts ensuring the guests are satisfied. Ensures the entire front desk team regularly calculates and/or posts monies, receipts, guest accounts and other forms of credit using accurate, proper cash handling methods and established procedures in order to present the customer with timely and precise hotel charges upon check-out and maintain accurate hotel records. Courteously answers inquiries and accepts reservations by accurately communicating hotel rates and information and by using suggestive selling techniques to sell room rates, increase occupancy and revenue. Maintain good guest relations by keeping abreast of all in-house and area functions in order to answer questions and concerns with timely and knowledgeable responses, in person and on telephone. Operates the PBX equipment by accepting incoming calls, assisting outgoing calls, scheduling and setting wake-up to provide guests with timely and efficient service. Control cash transactions at the front desk and maintain complete responsibility for personal bank as specified by hotel bank agreement policy. Maintain a friendly, cheerful and courteous demeanor at all times. Perform other duties as assigned, requested or deemed necessary by management. Assist and make recommendations to the Assistant General Manager in the areas of conducting performance evaluations, discipline and terminations as appropriate. Coordinate guest service efforts to include group arrivals and departures, and guest transportation, while maximizing the guest experience through top quality customer service. Coordinate and supervise the activities and foster good relations with our valet service, taxi services, and the Airport Connection to provide the maximum level of quality service. Provide information and assist staff in recommending area restaurants, theaters, community events, activities, etc., to ensure optimum guest satisfaction. Greet guests, offer assistance with check-in/check-out, deliver laundry and store luggage. Provide guest transportation as required by hotel's standard operating procedures. Order all supplies and maintain inventory control minimizing unnecessary expenses. Follow-up on any complaints or problems a guest may experience in a timely and professional fashion to ensure a quality guest experience. Implement emergency training and procedures to ensure appropriate protection of the hotel's guests, staff and company assets. Provide weekly schedule for all Front Office Associates, posted by 3pm on Friday. Responsible for covering/finding replacements for call-offs. Ensure proper communication to subordinates on all hotel activities in a way that insures that guest needs are being met in a timely fashion. Ensures all new hires are aware of all aspects of the hotel. Ensure all associates are properly trained on Fosse along with all other systems/procedures that will help them provide our guests with quality service. Make sure all Front Desk Associates are SSM trained. Provide motivation to the department. Ensure all Front Office Associate duties are completed daily (checklists, call back log, guest request log, wake-up log, etc…) Provide assistance to other employees and departments to contribute to the best overall performance of the department and hotel. Ensure the front desk is represented at each Safety Committee Meeting. Participates in Hotel MOD program Qualifications Education/Formal Training High School diploma or equivalent Experience Minimum two years previous experience as a front desk supervisor or minimum of four years front office experience in hotel work. Knowledge/Skills Must have total understanding of all hotel front office procedures. Requires working knowledge of guest services and hotel services, policies or operations. Working knowledge is generally learned on-the-job. Must have high school graduate level mathematical aptitude; know standard cash handling procedures and knowledge of computerized cash register systems. Must have past experience in dealing directly with the public and acquired general knowledge of basic customer service skills. Must be fluent in oral and written English. Must be able to use tact and understanding when dealing with a variety of customer service problems, including stressful and highly emotional situations. Must be highly organized and able to pay attention to minute written and verbal details, particularly when performing multiple tasks. Excellent comprehension and literacy required to review correspondence, initiate reports, conduct training, etc. Physical Demands The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to read written forms of communication and monochrome computer screen. Must be able to operate computer, calculator and telephone keyboards, for cash handling and paperwork processing. Must be able to understand and follow verbal/written instructions, work on more than one task at a time, and be able to communicate both verbally and in writing. 90% of shift is standing, Bending/kneeling - repeated bending and kneeling required while filing. Mobility - must be able to reach all areas of hotel to assist clients. Occasional standing. Occasional carrying and lifting of files and office items up to 25 lbs. Environment Work inside 95%Material/Equipment Used Prolonged standing at indoor, thermostatically climate-controlled workstation. Salary USD $60,000.00 - USD $65,000.00 /Yr.

Dental Office Manager / Treatment Coordinator (Part-Time with Growth Opportunity) Hi, I'm Dr. Georgina from Blyss Dental! We're seeking an experienced Dental Office Manager / Treatment Coordinator who has a proven track record of success in managing dental offices and driving results. If you're passionate about making a meaningful impact in a patient-focused, high-integrity practice, we'd love to hear from you. About the Role This position starts as part-time (Monday, Wednesday, Friday), with the potential to grow into a full-time role. You'll be instrumental in improving our revenue, managing day-to-day operations, and ensuring patients feel cared for every step of the way. Monthly performance-based revenue bonuses are available for the right candidate who delivers results. What We're Looking For We're searching for someone who: Has a proven track record of success as a Dental Office Manager with measurable results in improving office revenue. Is knowledgeable about advanced dental procedures, such as dental implants and cosmetic dentistry, and can confidently discuss treatment options with patients. Excels in managing and coaching front desk staff to improve phone skills, drive scheduling efficiency, and increase new patient bookings. Can manage and oversee insurance claims to ensure accuracy, follow-up, and timely reimbursements. Has a proven ability to present and close treatment plans for cosmetic and dental implant procedures, including offering financing options to patients. Thrives in a team environment while maintaining high standards of integrity and patient care. Your Key Responsibilities Present honest and transparent treatment plans to patients, ensuring they feel confident and informed about their care. Coach front desk staff to optimize phone conversion rates and maintain a smooth schedule. Oversee and manage day-to-day office operations, including supplies, labs, and insurance claims. Provide financial solutions to patients, offering financing options that make treatment plans more accessible. Help foster a welcoming, calm, and relaxing environment for our patients and team. Why Join Blyss Dental? We're a high-integrity dental practice that prioritizes patient trust and care above all else. You'll work in a beautiful, spa-like environment with an ocean view, designed to create a relaxing experience for both patients and staff. This is a part-time role with the potential to grow into full-time as we continue to expand. Performance-based monthly revenue bonuses give you the opportunity to directly benefit from your results. How to Apply If you have the experience, track record, and passion to make a difference at Blyss Dental, we'd love to hear from you! Send us your resume and a short note detailing your success in managing dental offices and driving revenue growth. Let's work together to create beautiful smiles and a thriving practice! Warmly, Dr. Georgina Blyss Dental

Job Purpose: The Clinic Manager core purpose is to build, lead, and inspire a high-performing team to execute The Joint's service, quality, and operational standards, while consistently achieving all financial targets for the clinic(s). Serving as the primary Wellness Coordinator, they will provide hands-on, results-oriented leadership, overseeing all clinic operations, administration, staffing, and ensuring the enforcement of best practices. The core focus of this full-time role is driving business growth, fostering team development, and ensuring a consistently high-quality patient experience while meeting all performance goals for the clinic(s). Responsibilities: You will oversee a variety of responsibilities, ranging from serving as the primary Wellness Coordinator to managing the team, driving sales performance, providing training, and executing operational tasks. These may include, but are not limited to: Serve as the first point of contact for emergency shift coverage when a Wellness Coordinator (WC) is unavailable due to illness, injury, or family emergencies. Manage the staff schedule and ensure coverage for time-off requests and emergencies by coordinating with available Wellness Coordinators and Doctors of Chiropractic (DC). Collaborate with the Clinic Director to recruit, interview, and hire new Wellness Coordinators and Doctors of Chiropractic. Lead new hire training, onboarding, credentialing and provide ongoing development to ensure all staff meet performance expectations. Perform all Wellness Coordinator duties while setting the example for best practices in sales, task completion, overcoming obstacles, and consistently leading in conversions with low attrition rates. Conduct monthly team development meetings and weekly 1:1 meetings with each staff member to implement additional training as needed. Conduct quarterly performance reviews and create individualized action plans to help each team member meet or exceed sales targets. Communicate and lead the execution of monthly sales and performance goals for the clinic, ensuring daily staff huddles are completed and reported back to you. Consistently evaluate performance metrics and reports, providing weekly updates to directors on whether KPIs and sales objectives are being met or exceeded. Oversee daily staff performance, offering feedback and hands-on training to staff. Ensure alignment with The Joint's Patient Experience Assessment evaluations. Optimize clinic software systems (Carbon/Advantage, Google Workspace, AXIS Reports, Learning Center, to improve task completion and performance reporting. Oversee clinic financial operations, including cash deposits, chargebacks, and performance report analysis. Ensure compliance with corporate policies and operational guidelines. Monitor and track completion of the WC and DC daily checklists. Delegate tasks and ensure staff contribute to the office's presentation and overall success by utilizing measurable goals or completion metrics. Contribute to clinic growth initiatives and oversee the implementation of new strategies to improve patient retention and overall clinic performance. Requirements: At least 2 years of experience in business-to-consumer sales and/or managerial roles,with a proven record of exceeding targets. Experience in Front Desk Sales or previous Wellness Coordinator roles. Excellent communication skills and handling difficult conversations with diverse audiences. Strong interpersonal skills for building relationships and collaborating effectively. Proven leadership experience in mentoring and encouraging staff. Proven track record of high sales performance, particularly in the service industry, membership-based sales, and/or similar fields. Willing to work weekends and adjust schedule as required. Ability to work cross-functionally to achieve clinic goals. Strong sense of urgency to meet and exceed objectives. Excellent time management and prioritizing multiple tasks. Must have a personal smartphone for communication between 7 a.m. and 8 p.m. Available for on-call duties daily, except during approved time off. Passionate about promoting maintenance healthcare. Reliable vehicle and valid driver's license required for travel. Compensation is based on experience, ranging from $25-$30 per hour, with potential for performance bonuses. Benefits include medical and dental insurance, paid holidays, and a wellness plan. You are applying to work with a franchisee of The Joint Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set own terms of employment, including wage and benefit programs, which can vary between franchisees.

LiDAR Scanning Project Manager Type: Full-Time We are seeking an experienced LiDAR Scanning Project Manager to lead, manage, and execute laser scanning projects from start to finish. This role combines technical expertise in 3D Laser scanning and Revit Modeling with project management responsibilities to ensure the successful delivery of high-quality, on-time deliverables. The ideal candidate will have hands-on experience with industry-standard laser scanners and proficiency in Revit for creating accurate models from scan data. Key Responsibilities Project Coordination: Lead and monitor project progress both in the office and on-site. On-Site Scanning: Perform laser scanning using Faro, Leica, or Navvis scanners to capture precise data. Lifecycle Management: Oversee all phases of laser scanning project delivery to ensure milestones are met and quality standards are upheld. Revit Modeling: Develop and manage accurate 3D models in Revit from laser scan data to support project deliverables and ensure design accuracy. Collaboration: Coordinate closely with the VP of Project Services, Sr. Project Managers, and project teams to ensure seamless project delivery on time and within budget. Workflow Optimization: Document and improve workflows to boost productivity and efficiency. Resource Management: Oversee hardware, software, and resource requirements for scanning and modeling projects. Client Communication: Serve as a primary point of contact for clients, ensuring alignment on deliverables and expectations. Data and Deliverable Oversight: Manage the production of 2D drawings, point clouds, and BIM models, working closely with internal modeling teams and external sub-consultants as required. Project Estimation: Develop detailed project estimates, including labor, hardware, software, and timeline forecasts to support proposals and budgeting. Budget and Timeline Control: Monitor budgets and schedules to allocate resources effectively and ensure client satisfaction. Qualifications Education: Bachelor's degree in construction management, engineering, or a related field preferred. Experience: 3-5 years of experience in project management, preferably in laser scanning, surveying, or BIM. Technical Skills: Proficiency in Revit for 3D modeling and project documentation. Experience with Faro, Leica, or Navvis scanners for on-site scanning. Familiarity with FaroScene, Autodesk ReCap for processing point cloud data. Certifications: PMP or relevant project management credentials are advantageous. Other Requirements: Excellent interpersonal skills, strong problem-solving abilities, and a willingness to travel to job sites when necessary. Being able to pick up and move scanning gear, like the scanner, tripod, and targets, weighing about 40 pounds during your workday. A reasonable level of physical fitness is necessary for this role, as it may entail activities such as ascending stairs, prolonged periods of standing, and navigating uneven terrain and surfaces. Why Choose Us: Join Kelar Pacific, a renowned BIM, and Reality Capture services leader, setting industry standards. Experience a supportive and employee-friendly culture that values collaboration and growth. Unlock limitless career opportunities with access to cutting-edge AEC technologies, fostering continuous learning and development. Elevate your skills in a company that prioritizes innovation and tradition, shaping not only projects but also your career. Join Kelar Pacific and be part of a team that defines excellence in the AEC industry. Benefits: Competitive base salary with quarterly profit-sharing bonuses. 100% paid Comprehensive healthcare plan, plus optional dental and optical coverage. Personal development, career progression, and performance management frameworks. 100% matching 401(K) plan Opportunities to work with innovative, industry-changing technology solutions. Travel opportunities to industry events and conferences.

FRANCHISE CAR DEALERSHIP NEW AND USED CARS LOOKING FOR : ACCOUNTS RECEIVABLE ACCOUNTS PAYABLE WARRARTY CLERK Contract Clerk//DEAL PROCESSOR DMV Clerk Other Duties/Skills Assists with clerical duties as requested such as copying, scanning, filing, etc. Assists with other projects and duties as assigned. Must have exceptional customer service skills. Must have excellent phone etiquette. Must have excellent verbal and written communication skills. Must be punctual, dependable and reliable. Must have strong computer aptitude, specifically with Microsoft Word and Excel. Must have the ability to multi-task in a fast-paced environment. Must possess strong organizational skills. Must have the ability to work independently on assigned tasks as well as to accept direction on given assignments. MUST HAVE EXPERIENCE WITH REYNOLDS & REYNOLDS BLUE SCREEN & IGNITE or CDK Assist with accounting phones ****DEALERSHIP EXPERIENCE A MUST*****

Business Office Director Shifts, Time, and Days: Monday- Friday, 8:00am- 4:30pm Pay Range: $29.00- $33.00 per hour Ivy Park at Otay Ranch is a premier senior living community situated on a beautifully landscaped campus. Managed by Oakmont Management Group, we provide exceptional quality, comfort, and care with five-star services and amenities. Residents enjoy a rewarding lifestyle with individualized comprehensive support that promotes continuing independence. We deliver meaningful lifestyles and relationships with residents, families, and team members by developing a winning culture and living these values: Authenticity * Teamwork * Compassion * Commitment * Resilience. With communities across California, Hawaii, and Nevada, opportunities for career growth, relocation, and travel are significant. In addition, eligible team members may enjoy the following benefits: Medical, Dental, and Vision benefits Vacation, Personal Day, Sick Pay, Holidays Complimentary Meals Bonus Opportunities Company Paid Life Insurance Team Member Discount Program (LifeMart) 401(k) Savings Plan with Company Match Recognition Programs Student Loan Refinancing Tuition Reimbursement Pet Insurance Employee Assistance Program Emergency Financial Assistance The Business Office Director is responsible for the administration of payroll and accounting control functions and procedures in accordance with company policies and procedures. Additionally, they will be responsible for hiring, evaluating, coordinating, motivating, monitoring performance, scheduling, and supervising the department team members in accordance with the company s mission and values. Responsibilities: Perform administrative duties for the Community, including recruiting, background checks, payroll, maintenance of personnel files, employee orientation, and benefits. Coordinate all risk management activities. Perform, administer, and oversee all accounting functions. Maintain a safe and secure environment for all staff, residents, and guests, following established safety standards. Encourage teamwork through cooperative interactions with co-workers and other departments. Qualifications: College course or other education in business administration and/or management preferred. Prefer one (1) year of experience supervising and managing employees. Prefer two (2) years of experience in accounting, human resources, and payroll. Preferably in the healthcare industry. Ability to effectively train staff. Flexibility in work schedule as evidenced by working holidays, evenings, weekends, and additional shifts when necessary to ensure adequate coverage within the department. Able to operate a personal computer and be proficient in MS Office programs (Word, Excel, Publisher, PowerPoint, etc.) Must pass a Criminal Background check and Health Screening tests, including physical and TB Tests For the health and safety of our team members and residents, Oakmont Management Group may require team members to vaccinate, participate in daily screening, surveillance testing, and to wear face coverings and other personal protective equipment (PPE) to prevent the spread of the COVID-19 or other communicable diseases, per regulatory guidelines. Oakmont Management Group, based in Irvine, California, is a recognized leader in the senior living industry that manages a portfolio of communities under the Oakmont Senior Living and Ivy Living brands. OMG serves thousands of seniors across communities in California, Nevada, and Hawaii. At OMG, we strive to create an atmosphere of family and community among team members, residents, and resident family members. We know that caring and meaningful relationships are the foundation of a rewarding life, and our team is hand-selected for their skills, previous experience, and passion for working with the elderly. Our practice is to incorporate joy and laughter alongside our expectations of excellence. Walk into our communities and feel our pride of ownership and commitment to service. Oakmont Management Group is an Equal Opportunity Employer.

Stratpharma, a fast-growing Swiss medical dermatology company, is seeking a highly organized and detail-oriented Administrative Assistant to join our team. In this role, you will provide comprehensive administrative support to ensure the smooth operation of our company. Responsibilities include managing calendars, scheduling appointments, arranging travel, coordinating meetings, and handling correspondence. You will also be responsible for maintaining office supplies, managing files, and assisting with various administrative tasks, as needed. We are looking for someone who is proactive, efficient, and able to multitask effectively. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to work well in a fast-paced environment. Joining Stratpharma means becoming part of an innovative and dynamic company in the medical dermatology industry. We offer competitive compensation and benefits packages, as well as opportunities for career growth and development. Requirements Previous experience in an administrative role Finance experience i.e. AR/AP Proficient in Microsoft Office Suite Excellent organizational and time management skills Strong attention to detail Ability to prioritize and multitask effectively Excellent written and verbal communication skills Ability to work well independently and as part of a team Flexibility to adapt to changing priorities and deadlines Professional and friendly demeanor High level of confidentiality and discretion Benefits This is small team that get on extremely well creating a friendly and welcoming company culture. It is an exciting time to join this expanding, vibrant company and gain a role with the potential for accelerated career progression. This role offers a competitive salary and leading benefits. Roles of this nature rarely stay vacant for long, please apply today to avoid disappointment.

Job Details Tapestry Collection by Hilton - Carlsbad, CA Full Time $27.00 - $28.00 Hourly VariedDescription Oversee the daily operations of the Front Desk Department and Guest Service areas. Ensure that front desk and communications meet hotel standards for maximum guest satisfaction. Act as the main contact for guests and other hotel departments in all day-to-day aspects of the hotel operation. ESSENTIAL FUNCTIONS AVERAGE % OF TIME 25% Ensure efficient guest registration, check out and telephone service. Observe front desk agents and ensure that established procedures are completed in accordance with policy and procedure, i.e., proper public relations techniques are utilized, guests are handled both courteously and professionally, proper identification and credit are established and all posting, cash transactions, account settlements and deposits are handled correctly. 20% Observe Front Office Associates and ensure that their duties are completed in accordance with established policy and procedure, i.e., proper public relations techniques are utilized, calls are handled both courteously and professionally, calls are answered on a timely basis and the proper greetings are used, messages are handled correctly and efficiently, guest complaints and problems are handled in a courteous and professional manner, and ensure follow through. 20% Direct and train Front Office Associates. Assist in new-hire and on-going training. Direct and assist Front Office staff in organizing breaks, ensuring that all work is completed efficiently and according to schedule. 20% Arrive at workplace on time in professional attire prepared with tools and all equipment needed for service. Review current day's expected arrivals and check all VIP and special request reservations to ensure that they are pre-registered, blocked properly and other departments are notified of room assignment. Review the daily room availability and inform staff. Check status of departures on a daily basis. Relay all pertinent information to front office staff. 15% Produce department schedules in accordance with budget productivity standards and communicate the schedule to staff in a timely manner. Order supplies and any needed items while adhering to budget and ensuring staff receive all the necessary tools and supplies to work efficiently. Other: Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment. Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required. Upon employment, all employees are required to fully comply with Starwood rules and regulations for the safe and effective operation of the hotel facilities. Employees who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment. SUPPORTIVE FUNCTIONS In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel: Assist with assorted accounting tasks including Accounts Receivable, Accounts Payable, and Cash Handling/Bank Management. Provide support to the Housekeeping Department as needed inclusive of supply orders, scheduling, and setup of daily room assignment boards. Assist the food and beverage team with as-needed support inclusive of food running and guest relations needs. Any additional tasks assigned by the Operations Manager or General Manager. SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities. Must be able to speak, read, write and understand the primary language(s) used in the workplace. Must be able to read and write to facilitate the communication process. Requires good communication skills, both verbal and written. Extensive knowledge of the hotel, its services and facilities. Must have excellent customer relations skills and leadership capability. Must be detail oriented with outstanding organizational and communication skills. Must possess basic computational ability. Must possess basic computer skills including proficiency in Microsoft Office Programs such as Word and Excel. Must have excellent leadership capability and customer relations skills. Working knowledge of federal, state and local laws governing equal employment opportunity and civil rights, occupational safety and health, wage and hour issues, and labor relations, including, but not limited to the following statutes and their comparable state and local laws (where applicable): Title VII, ADEA, Equal Pay Act, Pregnancy Discrimination Act, FLSA, ADA, OSHA, FMLA, and NLRA. Physical Demands Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems. Must be able to sit at a desk for up to 4 hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task. Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis. Must be able to lift up to 15 lbs. occasionally. Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity. Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates. Vision occurs continuously with the most common visual functions being those of near vision and depth perception. Requires manual dexterity to use and operate all necessary equipment. Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed. QUALIFICATION STANDARDS Education High School Diploma Required Experience One to Three years Management Experience preferred Licenses or Certificates Not applicable Grooming All employees must maintain a neat, clean and well-groomed appearance per Cassara Carlsbad's standards. Attendance: Regular attendance in conformance with the standards, which may be established by The Cassara by Hilton from time to time, is essential to the successful performance of this position. Employees with irregular attendance / tardies will be subject to disciplinary action, up to and including termination of employment. Upon employment, all employees are required to fully comply with The Cassara by Hilton rules and regulations will be subject to disciplinary action, up to and including termination of employment. This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. Ownership: This job opportunity for employment is being made available by Grand Pacific Hotel Services, L.P. , the owner and the employer of all associates working at The Cassara by Hilton. Hilton International is not the owner or operator of The Cassara by Hilton. Hilton International is not the direct or indirect employer or joint employer of any associates working at The Cassara by Hilton. Hilton International does not control, govern or regulate any aspect of recruitment or employment at The Cassara by Hilton. Hilton International is not responsible for any aspect of your application, candidacy, or employment at the resort, nor shall Hilton International be liable for the data collection, use and privacy practices of The Cassara by Hilton's owner or operator

Oversee the daily operations of the Front Desk Department and Guest Service areas. Ensure that front desk and communications meet hotel standards for maximum guest satisfaction. Act as the main contact for guests and other hotel departments in all day-to-day aspects of the hotel operation. ESSENTIAL FUNCTIONS AVERAGE % OF TIME 25% Ensure efficient guest registration, check out and telephone service. Observe front desk agents and ensure that established procedures are completed in accordance with policy and procedure, i.e., proper public relations techniques are utilized, guests are handled both courteously and professionally, proper identification and credit are established and all posting, cash transactions, account settlements and deposits are handled correctly. 20% Observe Front Office Associates and ensure that their duties are completed in accordance with established policy and procedure, i.e., proper public relations techniques are utilized, calls are handled both courteously and professionally, calls are answered on a timely basis and the proper greetings are used, messages are handled correctly and efficiently, guest complaints and problems are handled in a courteous and professional manner, and ensure follow through. 20% Direct and train Front Office Associates. Assist in new-hire and on-going training. Direct and assist Front Office staff in organizing breaks, ensuring that all work is completed efficiently and according to schedule. 20% Arrive at workplace on time in professional attire prepared with tools and all equipment needed for service. Review current day's expected arrivals and check all VIP and special request reservations to ensure that they are pre-registered, blocked properly and other departments are notified of room assignment. Review the daily room availability and inform staff. Check status of departures on a daily basis. Relay all pertinent information to front office staff. 15% Produce department schedules in accordance with budget productivity standards and communicate the schedule to staff in a timely manner. Order supplies and any needed items while adhering to budget and ensuring staff receive all the necessary tools and supplies to work efficiently. Other: * Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment. * Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required. * Upon employment, all employees are required to fully comply with Starwood rules and regulations for the safe and effective operation of the hotel facilities. Employees who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment. SUPPORTIVE FUNCTIONS In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel: * Assist with assorted accounting tasks including Accounts Receivable, Accounts Payable, and Cash Handling/Bank Management. * Provide support to the Housekeeping Department as needed inclusive of supply orders, scheduling, and setup of daily room assignment boards. * Assist the food and beverage team with as-needed support inclusive of food running and guest relations needs. * Any additional tasks assigned by the Operations Manager or General Manager. SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities. * Must be able to speak, read, write and understand the primary language(s) used in the workplace. * Must be able to read and write to facilitate the communication process. * Requires good communication skills, both verbal and written. * Extensive knowledge of the hotel, its services and facilities. * Must have excellent customer relations skills and leadership capability. * Must be detail oriented with outstanding organizational and communication skills. * Must possess basic computational ability. * Must possess basic computer skills including proficiency in Microsoft Office Programs such as Word and Excel. * Must have excellent leadership capability and customer relations skills. * Working knowledge of federal, state and local laws governing equal employment opportunity and civil rights, occupational safety and health, wage and hour issues, and labor relations, including, but not limited to the following statutes and their comparable state and local laws (where applicable): Title VII, ADEA, Equal Pay Act, Pregnancy Discrimination Act, FLSA, ADA, OSHA, FMLA, and NLRA. Physical Demands * Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems. * Must be able to sit at a desk for up to 4 hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task. * Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis. * Must be able to lift up to 15 lbs. occasionally. * Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity. * Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates. * Vision occurs continuously with the most common visual functions being those of near vision and depth perception. * Requires manual dexterity to use and operate all necessary equipment. * Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed. QUALIFICATION STANDARDS Education * High School Diploma Required Experience * One to Three years Management Experience preferred Licenses or Certificates Not applicable Grooming All employees must maintain a neat, clean and well-groomed appearance per Cassara Carlsbad's standards. Attendance: Regular attendance in conformance with the standards, which may be established by The Cassara by Hilton from time to time, is essential to the successful performance of this position. Employees with irregular attendance / tardies will be subject to disciplinary action, up to and including termination of employment. Upon employment, all employees are required to fully comply with The Cassara by Hilton rules and regulations will be subject to disciplinary action, up to and including termination of employment. This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. Ownership: This job opportunity for employment is being made available by Grand Pacific Hotel Services, L.P., the owner and the employer of all associates working at The Cassara by Hilton. Hilton International is not the owner or operator of The Cassara by Hilton. Hilton International is not the direct or indirect employer or joint employer of any associates working at The Cassara by Hilton. Hilton International does not control, govern or regulate any aspect of recruitment or employment at The Cassara by Hilton. Hilton International is not responsible for any aspect of your application, candidacy, or employment at the resort, nor shall Hilton International be liable for the data collection, use and privacy practices of The Cassara by Hilton's owner or operator

Manages the day-to-day activities of the organization's operations. Assists in evaluating current and proposed systems and procedures. Recommends changes when necessary and assists in the implementation of new processes. Requires a bachelor's degree with at least 5 years of experience in the healthcare field. Familiar with a variety of the field's concepts, practices, and procedures. Relies on extensive experience and judgment to plan and accomplish goals. Performs a variety of tasks. Leads and directs the work of others. A wide degree of creativity and latitude is expected. The Operations Manager will work very closely with the Practice Administrator and C.E.O. of the company.

Our established, San Diego-based criminal defense law firm is seeking a detail-oriented, highly organized, and self-directed person who can serve as the Firm's “Chief of Staff,” handling many of the Firm's internal operations. A base salary will be commensurate with skill, experience, and will be at or above market. We offer a generous PTO/Sick time policy, up to $5,250 per year in tax-free student loan and tuition repayment, a 401(k) plan, and Firm sponsored medical insurance, disability insurance, and life insurance for full-time employees. Daily tasks shall include: Oversee and manage daily office operations, including supply management, tracking key sales and other metrics, and overall organization of the office Supervise administrative staff, including paralegals, administrative assistants, and non-attorney sales personnel Manage accounts payable and receivable, including billing and client payments Implement office policies, processes, and systems for efficiency and productivity Coordinate with external vendors and service providers as needed Embrace attention to detail, positivity, adaptability, and accountability Strong multitasking and task management skills; a self-motivated team player with a strong work ethic Support the team in general administrative tasks as needed A willingness to be immersed in the business is a must. Experience working at a law firm is preferred, but not necessary to apply. More importantly, candidates must have a strong history of running offices. This is not an entry-level position. Nor is it a remote or hybrid position.

We have an exciting opportunity for an experienced medical practice manager for a growth orientated multi-site dermatology practice in Queens. This position requires a hands-on manager with exceptional communication skills, a thorough knowledge of office operations, human resource management, business development and financial oversight. Solo private practice seeks a dynamic, experienced, self-motivated, knowledgeable Medical Office Manager with excellent managerial, administrative and communication skills. Excellent starting salary and benefit package. Dermatology Practice looking for an Office Manager that meets the following criteria: 2 years' + experience in Hospitality or Medical management as a minimum; Experience in managing a team; Ability to give direction with confidence; Hard-working and willing to be part of a team; Desire to grow with the practice; Flexible availability; and Option for medical benefits as well as 401k Responsibilities include: Organizing and coordinating office operations, procedures Knowledge of health insurance policies, guidelines- including copays, coinsurances, referrals, verification of insurances; handling patients' records discretely, updating demographic and financial information; Protecting and securing medical records Knowledge and utilization of EMR, medical coding and billing relevant to practice. Oversee billing and collections portion of office; Work effectively with vendors; Manage inventory and equipment Excellent written and communication skills; Strong organizational and problem-solving skills. Must be able to think creatively and multitask. Ability to work with diverse population. Good time management skills. Working knowledge of Microsoft Office, Spreadsheet. May also have to schedule appointments, answer phones and ensure office effectiveness and efficiency Willing to float to other offices when fellow colleagues are out or to grow more in the company Job Type: Full-time 62,400 -65000

Full-time Description Who We Are: Since 1913, the Grande Colonial has provided an exceptional guest experience and genuine, friendly service. We continue to “Make History Every Day” by building authentic, personal connections with every guest. Our company is built on four fundamental values that serve as our foundation. FAMILY is the strength and soul of our company. We serve with PASSION . We act with INTEGRITY in all we do. We provide and seek GROWTH as a company and as individuals. Our employees and the core values are the essence of our company- our culture, our brand- and what have made us so special for more than a century. We love what we do and it shows! More info about the company can be found at ************* Requirements The Role The Front office Supervisor trains and supervises, the front desk, reservations and the bell/valet staff. They act as the Front office Manager in their absence. They assist with reservations and bell/valet necessities. They read all communications logs and make relevant entries. They are responsible for shift closing reports for front desk agents, key audits and money handling. Salary Description $22.00 an hour

Lo-Har Living is currently seeking a Business Office Manager to join our team of dedicated professionals who want to make a difference in the lives of our residents, their families and our community. We are guided by our CAPLICO Core Values: Celebration Accountability Passion for Learning Love One Another Intelligent Risk Taking Customer Second (Employee First!) Ownership If these core values resonate deeply with your own moral compass and you meet the requirements below, then you should apply. About the Opportunity Provides clerical and administrative support to the department leaders and Executive Director; organizes and maintains resident and staff files; tracks resident charges and performs billing function; performs payroll-related functions and assists with benefits administration; maintains a professional business office to facilitate smooth community operation and solves office work-flow problems. Serves as the central point of contact for all job applicants at the community. Conducts various forms of pre-employment assessments, post-employment exit interview, and other employee onboarding tasks. Other relevant duties as may be assigned by the Executive Director or designee. Critical Success Factors · Superior communication skills, with the ability to effectively communicate in English, both orally and in writing and comprehend same. · Resilient, dependable and punctual, with a professional demeanor. · Ability to successfully self-manage time and work priorities and provide timely, accurate reporting to the appropriate people. · Must be adaptable and flexible in response to resident and staff needs. Willingness to collaborate with others and work as part of a team. · Must possess strong organization and multi-tasking capabilities. · Compassionate, empathetic, and a careful listener. · Exhibits positive customer service that includes respectfulness, friendliness and willingness to assist Minimum Qualifications · Minimum of a High School diploma or GED required; Associates Degree in Business Management preferred. · Prior office and payroll experience preferred. · Experience with interviewing, training, supervising and evaluating office staff preferred · Experience with using various types of office equipment, computer operating systems, word processing programs, spreadsheets and e- mail preferred. We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other protected characteristics. Job Type: Full-time Salary: $65,000.00 - $70,000.00 per year Benefits: 401(k) Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance