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Office manager jobs in Broken Arrow, OK
- 36 jobsAll
Office Manager
Field Office Manager
Business Office Manager
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FIELD OFFICE MANAGER
Austin Industries
Office manager job in Tulsa, OK
**Austin Industrial** is currently seeking an experienced **Field Office Manager** for projects in the **La Porte, TX area** . We excel at what we do and are looking for talented professionals that want to excel with us. The Field Office Manager responsibilities are to provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff. **Functional Areas of Responsibility** + Jobsite accounts payable/receivable. + Job cost accounting. + Change order accounting. + Support of job status reports. + Owner billings. + Project insurance administration. + Personnel administration. + Payroll administration. + Jobsite office administration. **Specific Duties and Responsibilities** + Prepare and submit monthly pay requests in accordance with contract terms. + Oversee all field payroll functions for both hourly and salaried employees; ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting Department. Receive and distribute payroll checks in accordance with established policies and procedures. + Receive and process all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensure the necessary back-up documentation is on file before approving invoices for payment. Monitor the entire invoice system to ensure that subcontractors and suppliers are being paid in a timely manner. Follow up with subcontractors and suppliers to receive appropriate back-up documentation. + Maintain the project job-cost ledgers that support pay requests to the owner. + Work with the Project Manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences. + Incorporate change order revisions into the schedule of values. + Assist in preparation of the monthly job status report. + Ensure that all project cost items are coded properly according to the chart of accounts and recorded and paid in a timely manner. + Monitor all reports from the performance reporting system for accuracy and consistency and assist Project Manager in making all necessary revisions. + Direct a variety of jobsite personnel functions, (e.g., pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance) + Assist the Project Manager in a number of functions related to close out of a project to include the final billing to the owner. + Perform a wide variety of related administrative support tasks, (e.g., preparation of safety reports, equipment inventories and maintenance records). Ensure that all equipment onsite is reported for insurance purposes. + Establish and maintain the project filing system. + Perform general office and clerical duties. + Perform other duties as assigned. **Qualifications** + 3+ years of accounting experience working in an industrial setting. + Knowledge of accounting software programs. (ex: TRACK, CATS) + Knowledge of MS Office (ex: Excel) + Ability to multi-task and handle multiple deadlines. **Benefits & Compensation** We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. **We are proud to be a 100% Employee-Owned Company (ESOP)!** To learn more about our employee-ownership structure, please go to ********************************************************* . **Austin Industrial is an Equal Opportunity Employer.** _See_ the "Know Your Rights" poster available in English (****************************************************************************************** and Spanish (******************************************************************************************** . _See_ the "Pay Transparency Nondiscrimination Provision" poster available in English (*********************************************************************************************** and Spanish (*************************************************************************************************** . **No Third-Party Inquiries Please** This Company does not accept and will not consider unsolicited resumes, or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so ( _i.e._ , payment must be required pursuant to the terms of a written agreement). **Accessibility Note** If you are a job seeker with a disability and require reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the **People Services Team** at ****************.** Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.$49k-76k yearly est. 38d agoField Office Manager
Austin Careers
Office manager job in Tulsa, OK
Austin Industrial is currently seeking an experienced Field Office Manager for projects in the La Porte, TX area. We excel at what we do and are looking for talented professionals that want to excel with us. The Field Office Manager responsibilities are to provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff. Functional Areas of Responsibility Jobsite accounts payable/receivable. Job cost accounting. Change order accounting. Support of job status reports. Owner billings. Project insurance administration. Personnel administration. Payroll administration. Jobsite office administration. Specific Duties and Responsibilities Prepare and submit monthly pay requests in accordance with contract terms. Oversee all field payroll functions for both hourly and salaried employees; ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting Department. Receive and distribute payroll checks in accordance with established policies and procedures. Receive and process all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensure the necessary back-up documentation is on file before approving invoices for payment. Monitor the entire invoice system to ensure that subcontractors and suppliers are being paid in a timely manner. Follow up with subcontractors and suppliers to receive appropriate back-up documentation. Maintain the project job-cost ledgers that support pay requests to the owner. Work with the Project Manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences. Incorporate change order revisions into the schedule of values. Assist in preparation of the monthly job status report. Ensure that all project cost items are coded properly according to the chart of accounts and recorded and paid in a timely manner. Monitor all reports from the performance reporting system for accuracy and consistency and assist Project Manager in making all necessary revisions. Direct a variety of jobsite personnel functions, (e.g., pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance) Assist the Project Manager in a number of functions related to close out of a project to include the final billing to the owner. Perform a wide variety of related administrative support tasks, (e.g., preparation of safety reports, equipment inventories and maintenance records). Ensure that all equipment onsite is reported for insurance purposes. Establish and maintain the project filing system. Perform general office and clerical duties. Perform other duties as assigned. Qualifications 3+ years of accounting experience working in an industrial setting. Knowledge of accounting software programs. (ex: TRACK, CATS) Knowledge of MS Office (ex: Excel) Ability to multi-task and handle multiple deadlines. Benefits & Compensation We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned. Austin Industrial is an Equal Opportunity Employer. See the “Know Your Rights” poster available in English and Spanish. See the “Pay Transparency Nondiscrimination Provision” poster available in English and Spanish. No Third-Party Inquiries Please This Company does not accept and will not consider unsolicited resumes, or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so ( i.e. , payment must be required pursuant to the terms of a written agreement). Accessibility Note If you are a job seeker with a disability and require reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.$48k-64k yearly est. 38d agoFIELD OFFICE MANAGER
Austin Bridge
Office manager job in Tulsa, OK
Austin Industrial is currently seeking an experienced Field Office Manager for projects in the La Porte, TX area. We excel at what we do and are looking for talented professionals that want to excel with us. The Field Office Manager responsibilities are to provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff. Functional Areas of Responsibility * Jobsite accounts payable/receivable. * Job cost accounting. * Change order accounting. * Support of job status reports. * Owner billings. * Project insurance administration. * Personnel administration. * Payroll administration. * Jobsite office administration. Specific Duties and Responsibilities * Prepare and submit monthly pay requests in accordance with contract terms. * Oversee all field payroll functions for both hourly and salaried employees; ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting Department. Receive and distribute payroll checks in accordance with established policies and procedures. * Receive and process all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensure the necessary back-up documentation is on file before approving invoices for payment. Monitor the entire invoice system to ensure that subcontractors and suppliers are being paid in a timely manner. Follow up with subcontractors and suppliers to receive appropriate back-up documentation. * Maintain the project job-cost ledgers that support pay requests to the owner. * Work with the Project Manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences. * Incorporate change order revisions into the schedule of values. * Assist in preparation of the monthly job status report. * Ensure that all project cost items are coded properly according to the chart of accounts and recorded and paid in a timely manner. * Monitor all reports from the performance reporting system for accuracy and consistency and assist Project Manager in making all necessary revisions. * Direct a variety of jobsite personnel functions, (e.g., pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance) * Assist the Project Manager in a number of functions related to close out of a project to include the final billing to the owner. * Perform a wide variety of related administrative support tasks, (e.g., preparation of safety reports, equipment inventories and maintenance records). Ensure that all equipment onsite is reported for insurance purposes. * Establish and maintain the project filing system. * Perform general office and clerical duties. * Perform other duties as assigned. Qualifications * 3+ years of accounting experience working in an industrial setting. * Knowledge of accounting software programs. (ex: TRACK, CATS) * Knowledge of MS Office (ex: Excel) * Ability to multi-task and handle multiple deadlines. Benefits & Compensation We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to ********************************************************** Austin Industrial is an Equal Opportunity Employer. See the "Know Your Rights" poster available in English and Spanish. See the "Pay Transparency Nondiscrimination Provision" poster available in English and Spanish. No Third-Party Inquiries Please This Company does not accept and will not consider unsolicited resumes, or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement). Accessibility Note If you are a job seeker with a disability and require reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at **************.$50k-72k yearly est. 39d agoOffice Manager
America's Car-Mart
Office manager job in Bixby, OK
We are currently seeking a meticulous and organized individual to join our team as a Office Manager. In this role, you will be responsible for various financial and administrative tasks crucial to the efficient operation of our business. If you have a background in business office environments, possess strong clerical and accounting skills, and are dedicated to providing excellent customer service, we encourage you to apply. Join a company recognized by Forbes as one of America's Best Mid-Size Employers! Duties and Responsibilities: Previous experience working in a car dealership or business office. Demonstrated experience in cash handling. Strong clerical skills with attention to detail. Accounts payable experience and familiarity with basic accounting functions. An Associate's degree or two (2) years of related experience. Exceptional customer service skills. Strong ethical standards. Benefits: Medical Plan Dental Plan Vision Plan Life Insurance Plan 401(K) with employer match Stock Purchase Plan Paid Time Off America's Car-Mart is an equal opportunity employer and prohibits discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. If you are ready to embark on a rewarding career with a company that values its employees, apply now! Join America's Car-Mart and be a part of our success story. Employment is contingent upon your pre-employment background review, drug test, satisfactory MVR, Valid Oklahoma Driver's License and any state or local requirements for necessary licensure, as applicable #LOT1$46k-74k yearly est. 17d agoBusiness Office Manager
Grace Skilled Nursing & Therapy
Office manager job in Jenks, OK
| Business Office | Jenks, OK Are you a detail-oriented, independent professional looking for an employer that will recognize, appreciate, and reward your hard work? If so, we have great news for you! We are seeking to add a Business Office Manager to our team! The primary responsibility of a Business Office Manager is to organize, develop and maintain business office systems. They communicate with residents and their families regarding the financial aspects of their care- while also managing the administrative and monthly billing responsibilities essential to the overall success of the business office functionality. Responsibilities and Purpose Monitors resident demographics related to billing and payments to assure accuracy. Maintain records for Medicaid, Medicare, managed care and multiple primary and secondary payers. Responsible for patient billing and reconciliation of month end close on a monthly basis and within specific assigned timeframes. Collections for accounts receivables. Cash receipt posting and reconciliation. Maintains resident Trust accounting, reconciliation and reporting. Patient advocacy related to securing payer sources which requires working with multiple State and Federal entities such as DHS, APS and SSA. Achieve maximum reimbursement for services provided. Deploy, maintain and report on various programs. Coordinate with both Admissions and Case Management personnel to ensure resident needs are met. Conduct duties in a professional and timely fashion Job Experience Requirements Previous experience with Medicare/Medicaid billing highly preferred . Previous experience in business office functions preferred . Basic computer skills, including Microsoft Office. Ability to pass criminal background check. Effective communication skills. Creative problem-solving skills. Work independently. Benefits We offer competitive pay relative to experience. All full-time employees are eligible for benefits including: Medical, Dental and Vision Insurance 401(k) with Company Match Employee Assistance Program Wage Advances via OnShift Wallet Education Funds and Scholarships Nurse Aide Training and Certification Career Ladders- CNA, RN, and Beyond Clinical Hours For College Students CPR and IV Certifications Employee Stock Ownership Plan (ESOP) Earn Better With Us | Realize the Value of 100% Employee Ownership We are 100% employee-owned by members of the community we serve through an Employee Stock Ownership Plan (ESOP). We can impact the total value of your compensation in 4 significant ways: We pay future employee-owners competitive wages based on their experience and provide pathways for career advancement. We allow you to access up to 50% of your net earned wages the following day when you need cash immediately. We offer an 401(k) with matching so that you can begin wealth-building today More remarkably, we create a future reward for every eligible team member at no cost so you can live comfortably when your working days are over. Ownership inspires a rich culture of teamwork where your attention to detail, customer service mindset, pride, effort, and attitude contribute to a vision of superior satisfaction and quality outcomes for everyone entrusted to our care. We are an Equal Opportunity Employer. #IND3$38k-54k yearly est. 4d agoTax Accounting Office Manager
CYB Human Resources
Office manager job in Tulsa, OK
At Rose Tax Solutions, we are dedicated to promoting global economic justice. Our boutique tax firm serve clients from various industries and backgrounds. Your role will have autonomy to have significant interactions with clients in order to obtain the data needed for income tax return preparation. We pride ourselves on being digitally savvy. We utilize cutting edge technology that requires someone who is a fast learner and comfortable working online and with digital documents. The ideal candidate has a positive attitude, a love for learning, is a quick study, and enjoys building a team environment. Essential Duties & Responsibilities: • Perform Administrative Duties, such as Appointment Setting, Client Relations Management, and maintaining the filing for IRS audit compliance. • Managing the phones and email accounts. • Assist with Basic Bookkeeping using Professional Software • Assist in IRS Resolution Case Management using IRS Solutions Software • Perform tax research to assist the Managing Director and Staff Tax Accountant • Work efficiently and maintain good working relationships with co-workers and clients • Maintain accurate, up-to-date records of clients' status tax prep process • Correspond with clients to provide updates and request information. • Maintain a clean and organized work environment • Ensure the office is clean and open to the public. • Other Administrative duties as needed to grow the firm. Requirements• 3+ years of Executive Administration Experience • Must pass criminal background checks • Background in Accounting and Basic Tax Law. • Basic understanding of bookkeeping and accounting. • Excellent interpersonal skills, along with strong oral and written communication skills. • Excellent attention to detail and strong organizational skills. • Proficient in Microsoft Suite and Adobe. • Experience with QuickBooks is a plus. Benefits Why join Rose Tax Solutions: Make history. Our boutique tax firm is located on Historic Greenwood Avenue since September 18, 2017. We have set a standard of excellence by helping providing more than tax preparation. Our mission is to promote global economic justice with the vision to transform the fiscal affairs of 10,000 households by year 2025. This is a great opportunity to get in early at a startup that, we believe, is on its way to becoming an industry leader. Do work that matters. The projects you will be working on will be critical to the success of the company and our clients. Our annual signature program, “The BWS Exchange” has shifted the way people circulate their dollars, knowledge, and connections. Flexible hours. We work at all hours, so we can design a schedule that works for you. The required schedule is on-site and occurs between the hours of 8 am - 8 pm Monday - Friday. The ideal schedule is 9:00am - 4:00pm. Grow with the firm. As our firm continues to grow, there will be many opportunities to take on new responsibilities and grow professionally. Work that stays fresh. You will work with a diverse portfolio clients in a broad range of industries, all with different goals and personality types. There will always be tons of opportunities to learn new things. Plus, given the pace of change at our firm, we can pretty much guarantee that you will never be bored.$36k-53k yearly est. 60d+ agoOffice Manager
Addison Group
Office manager job in Tulsa, OK
Job Description Job Title: Office Manager Pay: $24 - $26 an hour is eligible for medical, dental, vision, and 401(k). Type of Employment: Contract-to-hire We are looking for a proactive, high-energy Office Manager to lead daily operations in a fast-paced, team-oriented environment. The ideal candidate is a true go-getter-someone who anticipates needs, takes initiative, and keeps the office running smoothly without needing to be asked. This role is perfect for a self-starter who thrives under pressure, stays organized in a dynamic setting, and enjoys being the central point of coordination. Key Responsibilities: Oversee and streamline daily office operations to ensure efficiency and productivity Serve as the main point of contact for staff, vendors, and visitors Proactively identify operational needs and implement solutions before issues arise Manage office supplies, equipment, and facility requests with speed and accuracy Coordinate meetings, schedules, and internal communications Support leadership with administrative tasks, project coordination, and process improvements Maintain a clean, organized, and professional office environment Assist with onboarding, employee support, and company event coordination Handle sensitive information with a high level of confidentiality and professionalism What We're Looking For: 3-5 years of office experience A motivated self-starter with a “get it done” mindset Exceptional organizational and multitasking skills Ability to work quickly and efficiently in a fast-paced setting Strong communication and problem-solving abilities Tech-savvy with experience using office software and systems Someone who brings positive energy, initiative, and a solution-focused approach Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request. #Admin3$24-26 hourly 4d agoOffice Manager
Gitwit
Office manager job in Tulsa, OK
Department Gitwit Employment Type Full Time Location Tulsa, OK Workplace type Onsite Compensation $40,000 - $65,000 / year In This Role, You Will: What We're Looking For: Why You'll Love This Role: About Gitwit Our full-stack venture team and proven playbook deliver products and startups that actually succeed. Gitwit's venture studio actively finds problems worth solving and invests the first $500k - $2M to build new companies. Alongside in-house ventures, we create joint ventures and co-found new companies with corporate partners, combining our proven venture creation processes with deep domain knowledge. On the services side, entrepreneurs and companies looking to innovate hire us to find opportunities, rapidly build, and launch products that reinvent internal workflows or create new experiences for customers.$40k-65k yearly 60d+ agoFront Office Manager
Aloft Tulsa
Office manager job in Tulsa, OK
We are looking for a Front Office Manager to lead and manage the front desk operations of our hotel. The ideal candidate will be responsible for overseeing a team of front desk staff, greeting guests, addressing guest inquiries and complaints, and ensuring a professional lobby environment. Strong leadership, time management, organizational, and communication skills are essential. Compensation: Salary 38.500.00 Key Responsibilities: Led and trained front desk staff, and managed shift schedules. Process guest check-ins, confirm reservations, assign rooms, and issue room keys. Handle confidential guest information with integrity. Resolve guest complaints and requests in a friendly, professional manner. Ensure the lobby and common areas are clean and welcoming. Manage cash drawer contents and transactions during shifts. Coordinate with Housekeeping/Maintenance to ensure room readiness. Process payments (cash, debit, credit) and check-outs, resolving any charges. Generate daily reports (arrivals, departures, special requests) and ensure accuracy. Supervise staff performance and complete performance reviews. Assist guests with directions and information about the property and local areas. Perform administrative duties such as filing and updating records. Ensure all front desk activities (bookings, appointments, calls, emails) are handled efficiently. Complete other duties as assigned. Requirements: Minimum 2 years of hospitality experience. Minimum 2 years of front desk experience. At least 1 year of supervisory experience, preferably in hospitality. Proficiency in Windows OS and company-approved spreadsheets and word processing. Strong verbal and written communication skills. Ability to handle guest complaints and resolve issues promptly. Ability to manage time effectively in high-pressure situations. High school diploma or equivalent. Physical Demands: Regularly required to walk, stand, and use hands to reach. Frequently required to stoop, kneel, crouch, or crawl. Must be able to lift and move up to 50 pounds occasionally.$37k-48k yearly est. Auto-Apply 60d+ agoAssistant Dental Office Manager
Aspen Dental Management
Office manager job in Claremore, OK
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an Assistant Dental Office Manager, which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $19 - $21 / hour At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free continuous learning through TAG U How You'll Make a Difference As an Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits and credit card processing Additional tasks assigned by the Manager Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail oriented Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization. *May vary by independently owned and operated Aspen Dental locations. ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.$19-21 hourly Auto-Apply 39d agoOffice Manager
Barracuda Staffing
Office manager job in Tulsa, OK
We are seeking a detail-oriented and proactive Office Manager to join our client's growing team! This role is perfect for someone who enjoys wearing many hats, keeping operations organized, and helping a business run smoothly day to day. The Office Manager will oversee administrative duties, scheduling, customer communication, and billing, while also supporting the owner and field team. This is a hands-on role with room for growth and increased responsibility over time. Pay: $19-$21/hr Hours: M-F 7a-4p with some overtime and Saturday availability needed Key Responsibilities Answer phones, respond to emails and texts, and communicate effectively with clients. Manage daily and weekly schedules for the team, ensuring smooth coordination. Create and send proposals, invoices, and client communications. Handle billing, track payments, and manage bookkeeping using QuickBooks. Order materials, supplies, and equipment as needed. Assist with general administrative duties such as mail handling and post office runs. Support marketing efforts, including posting and managing updates on Facebook. Provide leadership and serve as the communication link between the owner and staff. Occasionally run local errands Maintain accurate records and ensure organized digital and paper files.$19-21 hourly 53d agoOffice Manager - Smiles 4 Life
Lumio Dental
Office manager job in Tulsa, OK
Lumio Dental - Apply today, and we'll light the way! As an Office Manager, you will effectively manage the flow of the practice. From engaging with patients to being the liaison between team members and clinicians, you will be the central point of contact. In addition, you will oversee operations, office goals, and productivity. You will be supported and will partner with your Regional Manager to ensure the success of the practice. Our Ideal Office Manager YOU! Whether you have experience working in a dental office, or you are seeking your next career opportunity, we are looking for someone who has exceptional leadership skills and knowledge of operations in the healthcare industry. Our ideal Office Manager must have prior management skills, and be an effective leader with exceptional communication skills. Those that are successful in the role are organized, collaborative, and know how to train others. Job-Specific Expectations: Coordinates and manages office schedules for training, operations, and team members Oversees treatment plans and accurate estimates to the patients Partner with Dentist and Hygienist in coordinating the desired schedule to fit patients' needs Maintains patient care database by entering new information as it becomes available Schedule and confirm patient appointments Tracks and accurately pays all invoices and charges for the office, and orders supplies Makes daily bank deposits of cash and checks Ensures that all required documentation is completed efficiently and meets established deadlines Interviews, hires, and conducts performance reviews for all team members Coordinates morning huddles with team members Requirement(s): 1 year of management experience Driver's license and reliable transportation High School Diploma Bilingual is a plus Prior dental or health industry is a required Competitive Salary & More Benefit options included, but are not limited to, health, vision, dental, life, 401K, and MORE! Lumio company culture is caring and fun! You will love the feel and experience! Apply today and learn more!$29k-43k yearly est. 16d agoOffice Manager | $20/hr
Key People Key Positions
Office manager job in Tulsa, OK
Job DescriptionKey Personnel is seeking an Office Manager for a company in the Tulsa, OK area. Office Manager Pay: $20/hr Office Manager Hours: 8am to 5pm Monday through Friday Office Manager Responsibilities: Oversee day-to-day office operations, ensuring smooth workflow and communication across departments. Coordinate truck scheduling and delivery logistics to ensure on-time shipments and efficient routing. Serve as the main point of contact for drivers, customers, and suppliers regarding scheduling and deliveries. Manage inventory records, purchase orders, and invoices using QuickBooks and Excel. Process billing, accounts payable, and accounts receivable transactions accurately and timely. Prepare reports, correspondence, and production-related documentation using Microsoft Word and Excel. Support management with administrative tasks including scheduling meetings, maintaining files, and ordering supplies. Assist in maintaining compliance with company policies, safety regulations, and documentation standards. Monitor and improve administrative processes to support company growth and operational efficiency. Office Manager Requirements: Bachelor's degree 3+ years of experience as an Office Manager, Administrative Coordinator, or similar role (manufacturing or logistics preferred). Ability to work efficiently in a fast-paced, customer-focused environment. Experience coordinating with drivers or managing transportation schedules preferred. Proficiency in QuickBooks, Microsoft Excel, and Microsoft Word. Strong organizational and time-management skills with the ability to prioritize multiple tasks. Spanish language skills a plus but not required. Excellent written and verbal communication skills. Strong attention to detail and problem-solving abilities. Ability to work independently and as part of a collaborative team. Safety Sensitive RoleKey Personnel Benefits While on Key Personnel's payroll, you can access Key's benefits package, including health, dental, vision accident, critical illness, term life, short term disability, PTO and more!For additional job openings visit: *************** Key Personnel is an Equal Opportunity Employer. A drug screen and a background check may be required.$20 hourly 28d agoAccounting Office Administration
Patriot Auto Group
Office manager job in Tulsa, OK
Responsibilities: Work with HR to maintain a positive on-boarding experience for new and existing team members. Work with the office and store staff to create a smooth processing of deals and internal procedures. Audit deals to ensure that all documents are included and assist with the collection of documents when needed. Requirements: Previous dealership experience Ability to audit deals based on internal checklists Ability to handle confidential information in a professional manner Benefits: Compensation: $16.00 - $18.00 per hour paid bi-weekly About the Company: Patriot CDJR of Tulsa is a premier dealership in Tulsa, OK, dedicated to providing top-notch service to its customers.$16-18 hourly Auto-Apply 60d+ agoSupervisor, Laboratory Support Services
Saint Francis Health System
Office manager job in Muskogee, OK
**Current Saint Francis Employees - Please click HERE (*************************************************************** **to login and apply.** Full Time \#ALDIND Job Summary: Responsible for the overall supervision of pre-analytical and customer service aspects of the laboratory. Supervises laboratory staff performing phlebotomy, patient registration and specimen processing. Minimum Education: Baccalaureate degree from an accredited college or university preferred. Licensure, Registration and/or Certification: None. Work Experience: 1 year laboratory-related experience. Knowledge, Skills and Abilities: Demonstrated skills in interpersonal relations, delegation and planning. Demonstrated ability to work efficiently, independently and to coordinate activities of others. Effective communication skills and leadership qualities. Experience with word processing, spreadsheet, and database computer application. Essential Functions and Responsibilities: Assumes responsibilities for the daily operation of the pre-analytical areas of the laboratory. Assures quality and accuracy throughout the pre-analytical systems of the laboratory (specimen collection, processing, transport and patient registration). Oversees point of care testing performed by lab support employees. Develops customer service standards and trains/monitors staff to deliver excellent customer service. Handles customer complaints, investigates and solves complex problems. Supervises personnel and staffing assignments in the department. Interviews prospective employees and makes recommendations on hiring. Evaluates employee performance in a constructive manner, disciplines fairly and recommends compensation to the laboratory manager or director. Writes, reviews, and updates procedure manuals; maintains the department in conformance with regulatory demands. Plans for the present and future needs of the department with regard to equipment, staff and supplies. Decision Making: Independent judgment in making decisions from many diversified alternatives that are subject to general review in final stages only. Working Relationships: Direct supervision of others - No. of people supervised: (15-20). Prepares and gives performance evaluations. Works directly with patients and/or customers. Works with internal/external customers. Works with other healthcare professionals and staff. Works frequently with individuals at director level or above. Special Job Dimensions: None. Supplemental Information: This document generally describes the essential functions of the job and the physical demands required to perform the job. This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties. Clinical Laboratory - Muskogee Campus Location: Muskogee, Oklahoma 74401 **EOE Protected Veterans/Disability**$47k-67k yearly est. 60d+ agoOffice Manager - Coweta
Positive Impact Dental Alliance
Office manager job in Coweta, OK
We're Hiring: Dental Office Manager Are you a natural leader passionate about creating smooth, efficient operations? We're looking for a Dental Office Manager ready to take charge, inspire the team, and keep the practice running like clockwork. What You'll Do: Lead and support the front office team. Oversee patient scheduling, billing, and insurance coordination. Monitor office systems and day-to-day flow. Partner with the clinical team to ensure an excellent patient experience. Handle HR tasks like hiring, onboarding, and performance check-ins. Keep track of production goals and help drive growth. What You Bring: 2+ years in a dental front office or management role. Experience with dental software (Dentrix, Open Dental, etc.). Organized, upbeat, and ready to lead with kindness and accountability. Comfortable with numbers, insurance, and patient relations. Great communication and a solution-focused mindset. Perks & Benefits: Competitive pay, bonus, and benefits. PTO and paid holidays. A positive, team-oriented environment. Leadership support and professional development opportunities. We're looking for someone ready to lead with confidence and care - is that you? Let's chat!$31k-40k yearly est. 4d agoBusiness Office Manager - Meadowbrook Nursing Center
Ltc Accounting Group
Office manager job in Chouteau, OK
Job Details Entry Meadowbrook Nursing - Chouteau, OK Undisclosed N/A Full Time High School Undisclosed None Any Entry LevelJob Description The overall purpose of the business office manager position is to provide financial systems and administrative support to the facility administrator. Incumbents may provide secretarial, bookkeeping, receptionist, accounting, cashier, payroll, data input, clerical, and other services for the facilities business operations. Qualifications Functional literacy in English isrequired. Abilitytounderstandandfolloworalandwrittendirections. Typing skills of 40 wpm or more. Computerliteracy Working knowledge of bookkeeping and accountingprinciples. Well-developed, organizationalskills. Familiarity with the operation of various officemachines. Prior experience in record keeping and officemanagement. High school diploma is required; advance courses in office management aredesirable. Proficiencies in math and language usage arepreferred. Previous supervisory experience may be helpful (for larger facilities). Essential Functions Monitor track and process collections. Answer phone. Maintain and monitor Payroll, key adjustments. Set up and maintain Employee files and pre employment checks per policy. Trust fund ( key and reconcile) Deposit NR and Trust fund funds as needed. Process admission paperwork for residents. Key RUGS. Research pending Medicaid accounts. May control and administer facility petty cash funds. Tracking census. Request refunds as needed. Accounts payable. Complete and send in occupancy and death report at the end of the month. Performs other duties as assigned.$38k-54k yearly est. 60d+ agoFIELD OFFICE MANAGER
Austin Industries, Inc.
Office manager job in Tulsa, OK
Austin Industrial is currently seeking an experienced Field Office Manager for projects in the La Porte, TX area. We excel at what we do and are looking for talented professionals that want to excel with us. The Field Office Manager responsibilities are to provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff. Functional Areas of Responsibility * Jobsite accounts payable/receivable. * Job cost accounting. * Change order accounting. * Support of job status reports. * Owner billings. * Project insurance administration. * Personnel administration. * Payroll administration. * Jobsite office administration. Specific Duties and Responsibilities * Prepare and submit monthly pay requests in accordance with contract terms. * Oversee all field payroll functions for both hourly and salaried employees; ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting Department. Receive and distribute payroll checks in accordance with established policies and procedures. * Receive and process all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensure the necessary back-up documentation is on file before approving invoices for payment. Monitor the entire invoice system to ensure that subcontractors and suppliers are being paid in a timely manner. Follow up with subcontractors and suppliers to receive appropriate back-up documentation. * Maintain the project job-cost ledgers that support pay requests to the owner. * Work with the Project Manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences. * Incorporate change order revisions into the schedule of values. * Assist in preparation of the monthly job status report. * Ensure that all project cost items are coded properly according to the chart of accounts and recorded and paid in a timely manner. * Monitor all reports from the performance reporting system for accuracy and consistency and assist Project Manager in making all necessary revisions. * Direct a variety of jobsite personnel functions, (e.g., pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance) * Assist the Project Manager in a number of functions related to close out of a project to include the final billing to the owner. * Perform a wide variety of related administrative support tasks, (e.g., preparation of safety reports, equipment inventories and maintenance records). Ensure that all equipment onsite is reported for insurance purposes. * Establish and maintain the project filing system. * Perform general office and clerical duties. * Perform other duties as assigned. Qualifications * 3+ years of accounting experience working in an industrial setting. * Knowledge of accounting software programs. (ex: TRACK, CATS) * Knowledge of MS Office (ex: Excel) * Ability to multi-task and handle multiple deadlines. Benefits & Compensation We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to ********************************************************** Austin Industrial is an Equal Opportunity Employer. See the "Know Your Rights" poster available in English and Spanish. See the "Pay Transparency Nondiscrimination Provision" poster available in English and Spanish. No Third-Party Inquiries Please This Company does not accept and will not consider unsolicited resumes, or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement). Accessibility Note If you are a job seeker with a disability and require reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at **************.$49k-76k yearly est. 40d agoOffice Manager
America's Car-Mart
Office manager job in Muskogee, OK
We are currently seeking a meticulous and organized individual to join our team as a Office Manager. In this role, you will be responsible for various financial and administrative tasks crucial to the efficient operation of our business. If you have a background in business office environments, possess strong clerical and accounting skills, and are dedicated to providing excellent customer service, we encourage you to apply. Join a company recognized by Forbes as one of America's Best Mid-Size Employers! Duties and Responsibilities: Previous experience working in a car dealership or business office. Demonstrated experience in cash handling. Strong clerical skills with attention to detail. Accounts payable experience and familiarity with basic accounting functions. An Associate's degree or two (2) years of related experience. Exceptional customer service skills. Strong ethical standards. Benefits: Medical Plan Dental Plan Vision Plan Life Insurance Plan 401(K) with employer match Stock Purchase Plan Paid Time Off America's Car-Mart is an equal opportunity employer and prohibits discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. If you are ready to embark on a rewarding career with a company that values its employees, apply now! Join America's Car-Mart and be a part of our success story. Employment is contingent upon your pre-employment background review, drug test, satisfactory MVR, and any state or local requirements for necessary licensure, as applicable. #LOT1$46k-74k yearly est. 60d+ agoSupervisor, Laboratory Support Services
Saint Francis Health System
Office manager job in Muskogee, OK
Current Saint Francis Employees - Please click HERE to login and apply. Full Time #ALDIND Job Summary: Responsible for the overall supervision of pre-analytical and customer service aspects of the laboratory. Supervises laboratory staff performing phlebotomy, patient registration and specimen processing. Minimum Education: Baccalaureate degree from an accredited college or university preferred. Licensure, Registration and/or Certification: None. Work Experience: 1 year laboratory-related experience. Knowledge, Skills and Abilities: Demonstrated skills in interpersonal relations, delegation and planning. Demonstrated ability to work efficiently, independently and to coordinate activities of others. Effective communication skills and leadership qualities. Experience with word processing, spreadsheet, and database computer application. Essential Functions and Responsibilities: Assumes responsibilities for the daily operation of the pre-analytical areas of the laboratory. Assures quality and accuracy throughout the pre-analytical systems of the laboratory (specimen collection, processing, transport and patient registration). Oversees point of care testing performed by lab support employees. Develops customer service standards and trains/monitors staff to deliver excellent customer service. Handles customer complaints, investigates and solves complex problems. Supervises personnel and staffing assignments in the department. Interviews prospective employees and makes recommendations on hiring. Evaluates employee performance in a constructive manner, disciplines fairly and recommends compensation to the laboratory manager or director. Writes, reviews, and updates procedure manuals; maintains the department in conformance with regulatory demands. Plans for the present and future needs of the department with regard to equipment, staff and supplies. Decision Making: Independent judgment in making decisions from many diversified alternatives that are subject to general review in final stages only. Working Relationships: Direct supervision of others - No. of people supervised: (15-20). Prepares and gives performance evaluations. Works directly with patients and/or customers. Works with internal/external customers. Works with other healthcare professionals and staff. Works frequently with individuals at director level or above. Special Job Dimensions: None. Supplemental Information: This document generally describes the essential functions of the job and the physical demands required to perform the job. This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties. Clinical Laboratory - Muskogee Campus Location: Muskogee, Oklahoma 74401 EOE Protected Veterans/Disability$47k-67k yearly est. Auto-Apply 60d+ ago
Learn more about office manager jobs
How much does an office manager earn in Broken Arrow, OK?
The average office manager in Broken Arrow, OK earns between $25,000 and $51,000 annually. This compares to the national average office manager range of $30,000 to $62,000.
Average office manager salary in Broken Arrow, OK
$35,000
What are the biggest employers of Office Managers in Broken Arrow, OK?
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