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Office Manager Jobs in Burr Ridge, IL

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  • Warranty Manager

    Hub Group 4.8company rating

    Office Manager Job In Oak Brook, IL

    ESSENTIAL JOB FUNCTIONS: Warranty Claims Management: Oversee the entire warranty claims process, ensuring timely and accurate resolution in accordance with company and industry standards. Collaborate with dealers, authorized service provider, customers, and internal teams to address warranty-related issues effectively and efficiently. Advocate for fair recovery and reimbursement from OEMs on behalf of the company on goodwill warranty assistance. Policy Development and Compliance: Develop and update warranty policies and procedures to align with industry standards, legal requirements, and management expectations. Conduct regular audits and inspections to ensure compliance with warranty terms and conditions. Data Analysis and Reporting: Analyze warranty data to identify trends, root causes, and opportunities for process improvement. Generate detailed reports on warranty performance, including claims data, costs, and trends, and present these findings to company leadership. Internal and Dealer Support: Act as the primary contact for warranty-related inquiries from internal M&R team, dealers, and authorized service providers. Develop and implement a comprehensive warranty training program for internal staff. Recall Notification and Management: Manage the identification and resolution of product recalls in compliance with regulatory requirements. Quality Control and Supplier Management: Monitor and evaluate service providers and suppliers to ensure adherence to warranty standards. MINIMUM QUALIFICATIONS: Minimum 5 years of experience in warranty management, preferably in a relevant industry. Demonstrated ability in managing complex warranty claims and negotiations. Strong leadership skills with experience in team building and training. Excellent analytical, problem-solving, and decision-making abilities. Proficient in data analysis, reporting, and performance metrics. Technical understanding of the industry's products and services. High School Diploma or equivalent; higher education or certifications in a related field are advantageous. Outstanding communication and interpersonal skills.. Salary: $75,000 - $100,000 /year base salary + bonus This is an estimated range based on the circumstances at the time of posting, however it may change based on a combination of factors, including but not limited to skills, experience, education, market factors, geographical location, budget, and demand.
    $75k-100k yearly 5d ago
  • Business Office Manager (BOM)

    Bria 3.6company rating

    Office Manager Job In Palos Hills, IL

    At BRIA, we are community-driven with a focus on work-life balance. Our nursing homes offer a compassionate care environment, empowering you. Business Office Manager (BOM) Benefits: Medical/Dental/Vision/Life coverage 401K Next day pay available Employee rewards program PTO package and paid holidays Growth from within Team-oriented work environment Business Office Manager (BOM) Responsibilities: As a business office manager (BOM), you will maintain financial files on all residents and ensure all documentation is completed. You will compete daily deposits, process any credit card payments and submit to corporate biller for posting. You will act as a liaison between the corporate office and family members for all billing related questions. You will complete all therapy verifications as requested by rerunning all eligibilities to ensure accurate information is given. Requirements: Business Office Manager (BOM) Qualifications: Bachelor's degree or equivalent. SNF (Skilled Nursing Facility) BOM or Assistant BOM experience required. Working knowledge of PCC, census, Medicaid and Medicare. Excellent time management skills. High degree of organization. keywords: bom, business office manager, office management, office organization Compensation details: 52000-61000 Yearly Salary PI681a263def85-26***********1
    $50k-65k yearly est. Easy Apply 9d ago
  • Billing Manager

    Jenner & Block 4.8company rating

    Office Manager Job In Chicago, IL

    Jenner & Block LLP is a law firm with global reach, with offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC. The firm is known for its prominent and successful litigation practice, global investigations practice, regulatory and government controversies work, and experience handling sophisticated and high-profile corporate transactions. Its clients include Fortune 100 companies, technology companies, large privately held corporations, emerging companies, Native American tribes, and venture capital and private equity investors. The American Lawyer has recognized Jenner & Block as the No. 1 pro bono firm in the United States 10 times. Position Summary: Reporting to the Director - Billing & Collections, you will join a collaborative and dedicated team of finance professionals to own a high performing billing function, designing billing solutions for clients with varied billing requirements and working closely with our attorneys and finance leadership. This position requires a thought leader with a “hands-on” management style focused on driving this function to best practices. This is an exempt position and located in our Chicago office. PRIMARY RESPONSIBILITIES: Fully own the timely and accurate billing of the firm's professional services and related client disbursements. Follow an agreed escalation plan where efforts are not effective in certain circumstances. Understand and completely support situations requiring prompt and careful support, which may extend beyond normal business hours. Design and oversee the billing team's component of end-to-end revenue cycle processes and accounting policies to ensure a consistent and principled approach which supports the firm's wider data and reporting needs. Deeply understand your team's impact on key financial metrics utilized by firm leadership. Design and maintain an efficient and talented billing team. Provide growth opportunities for all; provide regular performance feedback to drive continuous improvement. Collaborate closely with legal assistants' management, as well as with our pricing and collections teams, to ensure a seamless financial experience for our clients; help set clear roles and responsibilities among our professional services teams. Ensure excellent and prompt customer service is provided to the firm's clients and to your internal customers. Seek feedback from billing customers and resolve pain points. Foster culture of accountability by regularly meeting with team to track billing requests and prioritize time-sensitive or key client/partner billing issues; Develop understanding of client processes and counsel team members to alleviate inefficiencies in creation of client bills. Create tracking reports to monitor billing activities and provide feedback to Director of Billing & Collections, CFO, and Pricing to help strategize and improve processes. Manage the firm's semi-annual and year-end billing and collection campaigns, by ensuring timely and accurate billing and implement strategies to ensure highest realization of revenue. Contribute to preparation of periodic financial reports and presentations, working closely with the Director of Billing & Collections and CFO. Participate in onboarding of lateral partners and present to newly promoted partners, introducing them to the firm's Billing and Collections policies and procedures. Provide critical support to Annual Bill Rate setting across matters through collaboration with the Pricing team. Support system upgrades through testing and verification of financial information used in the billing, e-Billing, and collections functions. Collaborate in the reconciliation of various system-generated financial reports, ensuring consistency and accuracy of information and provide recommendations for improvement where appropriate. Complete special projects as requested. ADDITIONAL RESPONSIBILITIES MAY INCLUDE: Regularly demonstrate a strong ability to design, document and educate team members on new processes when needed to support new client-driven or firm driven changes. Maintain a positive and collaborative approach within billing, collections and pricing, and as well as with other departments. Demonstrate strong leadership skills and ability to promote an atmosphere that is supportive and encourages teamwork, while expecting highest individual ownership from the team. DESIRED SKILLS AND EXPERIENCE Bachelor's degree in Accounting or Finance. Eight or more years of progressive billing/collections experience, preferably in a large legal or professional services firm. Four or more years of supervisory experience. Experience with a financial software conversion. High proficiency in Microsoft Office Suite, specifically Excel and PowerPoint Experience with SharePoint, database management and data presentation software(s). Strong organization skills, attention to details and good business judgment. Able to properly handle sensitive information. Excellent oral and written communication skills, demonstrating an ability to explain complex concepts to professionals of different backgrounds with confidence. Ability to work independently and maintain flexibility with respect to assigned tasks due to changing deadlines and deliverables in a fast-paced environment. Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual's race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates. Jenner & Block is proud to offer a competitive total rewards package, including comprehensive health & well-being benefits and 401k profit sharing. The anticipated pay range for this role is $105,000-$145,000 The actual offered rate for this position will be determined based on several factors, including qualifications and experience, geographic location, education, external market data, and consideration of internal equity.
    $105k-145k yearly 8d ago
  • Manager -Claims/ REO

    Dovenmuehle 3.8company rating

    Office Manager Job In Lake Zurich, IL

    Full time; Exempt, Hybrid Department: Claims/REO Dovenmuehle Mortgage, Inc. (“Dovenmuehle”) is the leading mortgage subservicing firm in the United States with several hundred financial institution clients nationwide. General Description: Provides leadership to and has operational responsibility for the management of assigned department. The REO/Claims Manager has leadership responsibility over approximately 30 FTE. Essential Functions and Duties: Work with senior management to plan, develop, organize, implement, direct, and evaluate goals, budget, and activities of assigned department. Develop and implement appropriate measurements and controls to ensure compliance with government regulations and organizational policies. Maintain departmental staffing and productivity standards within allocated budgets and resources. Review operating results and evaluate against goals and department standards; monitor and report trends and re-align staff to meet objectives/changing business needs. Participate in interview and selection processes with supervisory and higher job positions. Make recommendations regarding hiring, termination, advancement, promotion, or any other change of status of department staff within the guidelines of budget and communicated procedures for such change of status events. Approve timely and accurate responses to all internal and external audits, compliance reviews, requests for information, etc., ensuring information is provided in accordance with organizational policy and standards as well as regulatory requirements. Implement policies and procedures that result in high quality service to clients and a positive work environment for staff to promote the retention of both. Consistently demonstrate an ability to strategize and problem-solve when challenges arise. Identify new opportunities for departmental growth and productivity. Serve as a mentor to department and share knowledge and development opportunities to clarify guidelines and strengthen understanding of regulatory compliance and product knowledge. Prepare and submit departmental reports as requested. Successfully complete annual regulatory compliance training. Performs other related duties as assigned. Department Specific/Additional Duties: The Manager (Over REO/Claims) is responsible for overseeing claims and the highest risk area of Claims, the FHA claims. Oversee all cash applications, third party sale proceeds, and evictions, which are critical high-risk actions. The REO/Claims Manager has leadership responsibility over approximately 30 FTE Required Qualifications: Bachelor's degree or equivalent experience. 7+ years' experience in mortgage servicing, banking, and financial services. 5+ years' supervisory experience. Strong knowledge of mortgage compliance and regulations. Solid PC skills: Proficient with Microsoft applications. Strong analytical and problem-solving skills and attention to detail. Ability to handle complex, multiple tasks simultaneously in a fast-paced environment. Ability to coordinate multiple and changing priorities. Effective verbal and written communication skills with demonstrated ability to always interact in a positive and professional manner with all levels of both internal and external audiences, including the ability to handle confidential or sensitive information with discretion. Ability to motivate others and serve as a role model for organizational and departmental initiatives, procedures, and values. Preferred/Other Qualifications: Knowledge of mortgage servicing software and platforms Management experience with REO and Claims Benefits Medical, Dental, Vision, Wellness, Flexible Spending Account, Employee Assistance Program and more. Employer paid Life Insurance, Short Term Disability, and Long-Term Disability. 401 (K) Plan with company match Paid Vacation, Sick, Personal and Holidays Physical Demands and Work Environment: The employee must be comfortable in either an on-site office setting, or a quiet, designated work from home space that is free from distractions and noise. The employee is regularly required to communicate (give/receive) information through multiple methods of communication with clear understanding from others. Must be able to exchange accurate information in these situations. The employee must be able to remain in a stationary position and/or move about the organization or remote office. The employee is frequently required to stand or walk (or otherwise move through the organization); sit; use hands to type, write, handle, or feel and reach. May occasionally climb or balance; stoop, kneel, or crouch; or lift and/or move up to 25 lbs. Employees may be required to type and utilize a computer for long periods of time. The employee may be required to frequently operate a standard variety of office equipment including computers, calculators, copy machines, computer printer and phones. The noise level, if working on-site, is usually moderate and typical of an office environment. In accordance with applicable disability laws, Dovenmuehle works with applicants and employees to make reasonable accommodations to the job or work environment when doing so will enable an employee with a qualified disability to satisfactorily perform the essential functions of the job.
    $50k-80k yearly est. 3d ago
  • Production Business Manager

    Cramer-Krasselt 4.7company rating

    Office Manager Job In Chicago, IL

    The Production Business Manager (PBM) handles the business end of producing commercial content from start to finish, assuring delivery against key agency & client objectives, priorities, and MSA requirements. As a (PBM) you play a key role in the Production and Operations Department (POS) working closely with Producers, Project Managers, the Talent Management partner, Business Affairs, and Finance. About The Role: As a critical operations team member, the PBM must work collaboratively and contribute to a smooth workflow between the Account Management, Legal, Talent, Finance and Production departments. Create ALL production estimates (including Video, Radio, Experiential, Fulfillment, hard cost freelance and staff producer hours, client travel, traffic, residuals, renewals, and studio production), review, and assemble all production bids, job jackets, and reconciliations. Onboard new vendors/maintain vendor relationships, including term sheets, exclusivity agreements, and rate cards. Prepares and processes all production and post production contracts, and purchase orders related to production projects. Work with Business Affairs to draft, and review controlled rights agreements to music, footage, photography. Tracking rights management payments, costs & terms for talent, music, footage and photography rights. Manage the creation and distribution of job completion reports in partnership with Producers Meet weekly with PMs regarding open financial matters on projects. Work with Account Management and PMs in the preparation of transfer of rights documents for all broadcast materials. Control, approve, and pay costs of all production, post-production vendor invoices & job closing procedures, including providing finance appropriate, required documentation and vendor invoicing. Mentors other agency disciplines on production and production business management processes, including client MSA compliance rules. The PBM must be able to build strong relationships in a team environment and see the bigger picture while not missing any of the details. They work closely with the talent management partner. Assists Talent Management partner in the correct preparation of talent contracts based on specific job needs and media plans. Partners with Talent Management partner to advise on all performance union (SAG, AFTRA, AFM) rules and regulations related to projects. Manage & maintain all talent agreements and preparing talent payment authorizations including union & non-union sessions and residuals estimates/payments and celebrity talent payment terms. This includes becoming a systems expert on the Payroll Service talent tools. Ensure the Talent Management Partner is calculating residual payments in accordance with the media buy and updating those payments as changes in the buy occur and keeping the team informed of all changes. Partners with Talent Management Partner & Account Management to track all active spots, ensuring holding fees are authorized/paid on time and keeping team advised of deadlines. This includes overseeing the maintenance of records of all commercials, expiration dates, first fixed cycles, holding fees and use both within agency systems and the payroll service system. Work with Business Affairs and Talent Management Partner on SAG-AFTRA claims resolution. About You At least 5 years of relevant experience Solid knowledge of SAG-AFTRA and non-union contracts Thorough understanding of business affairs and production workflow in advertising Organized, strong attention to detail and solutions-focused Innovative thinker to manage the quickly evolving production environment and new media opportunities. Positive and motivated self-starter Who is C-K? Cramer-Krasselt is one of the largest independent agencies in the US with nearly $50 million revenue, with more than 80% of that revenue coming from digital and social. We're more than integrated. We're totally interconnected to optimize and synergize every marketing effort for maximum engagement and impact. With a mission to Make Friends, Not Ads , C-K has built a reputation for changing perceptions and behaviors. It's how we helped Porsche achieve more than a dozen years of record-breaking sales and how Corona beer got to be one of the top imports. We provide strategic branding, social, creative, digital, analytics, media strategy and investment, e-commerce, programmatic UX, influencer management and more. We are a fiercely interconnected team that thrives on pushing and being pushed. It's how we create work that's incisive and brave. Our belief system is clear and simple- Make Friends, Not Ads . Any agency can make an ad. Building an enduring human connection for a brand is harder-and much more important. It's how we change behaviors. And create long-term business value. We are competitive, relentless and inventive friends. We are C-K. We're built better. We have the typical agency stuff - softball leagues, happy hours, beer fridges, game clubs, etc. - but we go beyond. We focus on professional development and provide tailored, comprehensive onboarding for new hires, a robust learning curriculum for all C-Kers, and an optional mentor program. We lead with transparency and host town halls to keep employees in the know. We have accessible leaders and managers who coach through real-time, continuous feedback. We're here. Find Cramer-Krasselt on LinkedIn, Instagram, Facebook, X and at c-k.com. Additional Information We currently work in the office 3 days a week to facilitate in-person collaboration and the value these relationships bring to managing, mentoring, teamwork, and culture. We are also committed to providing an environment that allows for work/life balance so C-Kers work remotely on Mondays and Fridays. Compensation range at the time of posting: $110,000 to $125,000 annually. Individual compensation will be determined based on the skills, qualifications, and experience of the applicant, and the Company reserves the right to modify this pay range at any time based on requirements of the position and level of responsibility. C-K offers a competitive benefits package including medical, dental, and vision for employees and dependents including domestic partners; disability; 401(k) company match & profit sharing; and paid time off including parental leave. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview or to otherwise participate in the hiring process, please do not hesitate to let your recruiter know.
    $110k-125k yearly 17d ago
  • Loan Administration Manager

    ABOC

    Office Manager Job In Chicago, IL

    For 100 years, ABOC has fostered deep ties to our customers and our community, serving the banking needs of countless businesses, organizations, institutions, and individuals, many for multiple generations. These relationships are based on profound trust, in-depth understanding and highly personal and responsive service provided by our experienced bankers. We take tremendous pride in being a great place to work! We value the contributions our employees bring to the table every day. We work hard to nurture and maintain a mutually respectful, diverse culture that fosters teamwork and a commitment to exceptional customer service. ABOC is hiring a Loan Administration Manager. This position is responsible for the management of loan transaction processing. RESPONSIBILITIES: • Supervises, trains and develops Loan Operations staff. • Oversees timely and accurate loan transaction processing and maintenance of applicable controls. • Reviews system accruals, fees and payoff fields to ensure accuracy in set-up of new loans. • Handles special processing of complex transactions. • Interfaces with internal customers for loan operations functions and externally with customers of loan officers. • Evaluates reports for accuracy and ensures timely distribution to users. • Scrutinizes reconciliation and supporting records for assigned G/L accounts. • Prepares various monthly reports for management with specific attention to collateral exception and insurance report to ensure prevention of aging items. • Ensures proper maintenance of loan operations documentation. • Assists in management activities including business continuation/disaster recovery plan. • Functions as back-up to Loan Operations staff members. • Exercises the usual authority concerning staffing, management, training, performance, disciplinary issues, promotions, salary recommendations, and terminations • Keeps abreast of related issues through review of various banking and lending publications. • Performs other related duties as assigned. REQUIRED EDUCATION, EXPERIENCE AND SKILLS: • Bachelor's degree in finance or a related field. Experience can substitute education. • The ability to read and write in a manner sufficient to logically work through a process or procedure as normally acquired through the completion of a bachelor's degree. (preferred) • Knowledge of loan operations practices and procedures as is normally attained in five (5) years of banking experience dealing with loan accounts and supervisory ability as demonstrated by two years of experience in a supervisory capacity. (required) • Strong communication and interpersonal skills. BENEFITS: • Competitive compensation package • Full health insurance (medical, dental and vision), • 401(k) • Life insurance • Education Assistance • Paid Vacation Days • Employee Assistance Program • Open-door work environment • Opportunities for advancement • Community Service Opportunities COMPENSATION: $145,000 - $165,000 This salary range is inclusive of several factors, including experience, qualifications, and market trends. We are an equal opportunity employer and value diversity, equity, and inclusion at our company. We do not discriminate based on any protected category. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
    $51k-82k yearly est. 17d ago
  • Billing Manager

    Harcourt Matthews

    Office Manager Job In Chicago, IL

    Chicago $130,000 - $150,000 + bonus and benefits We are seeking a detail-oriented and experienced Billing Manager to join a global professional services business in Chicago. As a Billing Manager, you will play a crucial role in overseeing and managing the billing operations, ensuring accuracy, efficiency, and compliance with company policies and industry regulations. You will work closely with the finance team, department heads, and clients to resolve billing discrepancies, improve processes, and maintain high standards of financial integrity. Key Responsibilities of the Billing Manager Manage and supervise the billing team, providing leadership, guidance, and support. Oversee the billing process from invoicing to collections, ensuring accuracy and timeliness. Monitor accounts receivable aging and collaborate with the collections team to ensure timely payments. Resolve billing discrepancies and disputes promptly and professionally. Develop and implement billing policies, procedures, and controls to improve efficiency and accuracy. Collaborate with other departments (such as Finance, Legal, and Operations) to streamline billing processes and resolve issues. Stay updated on industry trends, regulations, and best practices related to billing and revenue recognition. Prepare regular reports and analysis related to billing metrics, performance, and trends for management review. Conduct regular training sessions for billing staff to enhance their skills and knowledge. Skills & Attributes of the Billing Manager Bachelor's degree in Accounting, Finance, Business Administration, or related field. Proven experience (5+ years) in billing, preferably in a professional services environment. Prior experience in a managerial or supervisory role. Strong knowledge of billing procedures, regulations, and best practices. Excellent leadership and interpersonal skills with the ability to motivate and manage a team. Detail-oriented with strong analytical and problem-solving skills. Proficient in accounting software and Microsoft Office Suite (Excel, Word, Outlook). Exceptional organizational and time-management skills. Ability to work effectively under pressure and meet deadlines. Excellent communication skills, both verbal and written. Benefits: Competitive salary commensurate with experience. Comprehensive benefits package including medical, dental, vision, and retirement plans. Opportunities for career growth and professional development. A collaborative and supportive work environment. Convenient downtown Chicago location with easy access to public transportation. Follow us on LinkedIn for up-to-date industry news and our latest vacancies: *************************************************** and ********************************** Applications can only be considered from those eligible to live & work in the USA without restriction. Harcourt Matthews is acting as an Employment Agency in relation to this vacancy. Harcourt Matthews is committed to diversity and inclusion. We value and encourage applications from all ethnicities and welcome everyone regardless of social background, disability, gender identity, and orientation. Diversity benefits us all and challenges our assumptions. Ref: BHJOB3543_5835
    $64k-102k yearly est. 5d ago
  • Customer Account Manager

    Corporate Resources of Illinois

    Office Manager Job In Roselle, IL

    Corporate Resources, on behalf of our client located in Roselle, IL, is hiring a full-time, permanent Customer Account Manager. Customer Account Manager - Roselle, IL $42,000-$52,000 Annually Hybrid Work Model - Two Days Work From Home Health/Vision/Dental/401K w/Match Our company is a leading global logistics provider specializing in end-to-end supply chain solutions. We offer comprehensive services that span across transportation, warehousing, distribution, and freight management, ensuring the smooth movement of goods from one point to another, no matter the distance. With a strong presence across major markets worldwide, we leverage advanced technology, industry expertise, and a vast network of partners to deliver efficient, cost-effective logistics solutions. Whether managing international shipments, navigating complex customs requirements, or providing last-mile delivery services, we are committed to helping businesses streamline their operations and meet the demands of a rapidly evolving global marketplace. Position Overview: This role serves as a point of contact between our global team and various departments such as Billing, Commercial, Support, Operations, and customers to ensure that all customer needs and expectations are met. A key aspect of the role is maintaining clear and efficient communication with both internal teams and external customers. This position will be based at our Roselle, Illinois facility. Key Responsibilities: Serve as the primary point of contact for customers, addressing inquiries, concerns, and providing timely updates on shipments and services Coordinate and track the movement of goods, ensuring on-time delivery and compliance with customer specifications Collaborate with internal teams (sales, operations, dispatch, etc.) to resolve issues and ensure smooth service execution Handle escalated customer issues, providing solutions and maintaining customer satisfaction Process orders, update shipment statuses, and ensure accurate documentation for all logistics activities Develop and maintain strong relationships with both internal and external customers Collaborate with internal teams to find alternative solutions if customer expectations are at risk Participate in training and job shadowing to stay up to date with best practices and continue professional development Qualifications and Skills: A Bachelor's degree in a related field or 1+ years of relevant experience in customer service or logistics Strong problem-solving abilities, with the capacity to analyze complex situations and identify key elements and solutions Excellent organizational skills and the ability to prioritize tasks effectively Clear, courteous communication with both internal teams and customers Strong business acumen and collaboration skills for resolving issues Proficiency in Microsoft Office (especially Excel) and other technical tools
    $42k-52k yearly 8d ago
  • Office Manager

    CB Partners, LLC 3.9company rating

    Office Manager Job In Oak Brook, IL

    Are you a detail-oriented, multitasking superstar with a passion for creating an organized, welcoming, and efficient workplace? We're looking for an Assistant Office Manager to play a key role in keeping our office running like clockwork while delivering top-notch service to our clients and team. This is a fantastic opportunity to join a thriving company where every day brings new challenges and opportunities to shine. What You'll Do: Be the first point of contact for order intakes and create accurate, professional quotes to ensure client satisfaction. Coordinate and organize office activities, keeping everything running smoothly. Greet and assist visitors, ensuring they feel welcome and valued. Handle inbound and outbound mail like a pro, ensuring nothing gets overlooked. Support HR by scheduling interviews, coordinating meetings, and managing transportation needs for candidates and staff. What We're Looking For: Experience in administrative and clerical roles, with a knack for staying on top of details. Proficiency in Microsoft Office Suite. A friendly and upbeat demeanor that makes both clients and colleagues feel at ease. Strong communication skills to keep everyone on the same page. An ability to juggle multiple priorities without breaking a sweat. If you're ready to bring your organizational skills and energy to a role where you can truly make an impact, we'd love to hear from you!
    $39k-60k yearly est. 10d ago
  • Office Coordinator

    Rush Copley Medical Center 4.1company rating

    Office Manager Job In Aurora, IL

    Provides a high level of administrative support to the Medical Staff Office exercising a high degree of initiative, excellent verbal and non-verbal communication and independent judgment to support administrative functions. Prioritizes multiple projects and assignments in a complex and constantly changing environment. Position Requirements : High School diploma required, Associate or Bachelor's degree preferred. Strong project and time management skills. Five years administrative experience with an emphasis on executive or medical staff support required. Strong skills in meeting preparation and follow-up. Advanced software skills in Microsoft Office, including Outlook, Excel, Access and PowerPoint, scheduling/calendar software. Transcription or other method of rapid note taking essential. Ability to work independently. Excellent verbal and written communication skills. Excellent interpersonal skills with ability to interact with all levels. Ability to work independently and accurately, with critical thinking, follow through and close attention to detail. $21.00 - $31.50 Hourly RUSH salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects RUSH's anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case. Benefits can be found here.
    $21-31.5 hourly 14d ago
  • Mgr Turbine Support & Bus

    Constellation Energy 4.9company rating

    Office Manager Job In Warrenville, IL

    WHO WE ARE As the nation's largest producer of clean, carbon-free energy, Constellation is focused on our purpose: accelerating the transition to a carbon-free future. We have been the leader in clean energy production for more than a decade, and we are cultivating a workplace where our employees can grow, thrive, and contribute. Our culture and employee experience make it clear: We are powered by passion and purpose. Together, we're creating healthier communities and a cleaner planet, and our people are the driving force behind our success. At Constellation, you can build a fulfilling career with opportunities to learn, grow and make an impact. By doing our best work and meeting new challenges, we can accomplish great things and help fight climate change. Join us to lead the clean energy future. TOTAL REWARDS Constellation offers a wide range of benefits and rewards to help our employees thrive professionally and personally. We provide competitive compensation and benefits that support both employees and their families, helping them prepare for the future. In addition to highly competitive salaries, we offer a bonus program, 401(k) with company match, employee stock purchase program comprehensive medical, dental and vision benefits, including a robust wellness program paid time off for vacation, holidays, and sick days and much more. Expected salary range of $141,300 to $157,000, varies based on experience, along with comprehensive benefits package that includes bonus and 401(k). PRIMARY PURPOSE OF POSITION Responsible with assisting execution of new Rotating Gas and Steam Turbine Equipment project teams within the Constellation Generation business unit and External Industry Third Parties which includes outage planning, oversight, consulting, technical services, and work execution. Advise Constellation Generation and External Third parties in achieving outage excellence through implementation of Turbine Services management model and best practices. Support execution of Nuclear and non-nuclear turbine outages as assigned by Fleet Turbine Support Sr Manager. Support Sr Manager in developing business cases to support external venture decision making. Lead turbine working groups with Generation and external utilities Provide on-site management and coordination of resources including managing multiple projects remotely. Always enforce procedure use and adherence, HU fundamentals, THU techniques and provide coaching and mentoring as necessary to achieve continuous improvement PRIMARY DUTIES AND ACCOUNTABILITIES Support Turbine Services fleet nuclear outages from planning to execution as assigned by Turbine Services Fleet Support Sr Manager Manage, direct, coordinate Fleet Turbine Support resources in support of Constellation Energy. Assist Sr Manager as liaison between Nuclear and non-Nuclear. Advise Constellation Energy and Third parties in achieving outage excellence through implementation of best practices from Turbine Services management model Assist Sr Manager with new business opportunities and relationships with external customers by leveraging Constellation Nuclear Services resources. Develop necessary business cases, gain necessary approvals and drive through execution phase. MINIMUM QUALIFICATIONS Individual must possess 4-year technical degree and have 8 years of utility or related industry experience and 3 years in supervision OR Non-technical 4-year degree or associate's degree in a technical discipline with 10 years directly applicable with 5 years supervisory experience OR In lieu of degree 12 years directly applicable experience with 7 years supervisory experience Must be able to obtain nuclear unescorted access Must be able to travel approximately 75% PREFERRED QUALIFICATIONS Original Equipment Manufacturer (OEM) training as applies to discipline in reactor, turbine, or steam generator projects
    $141.3k-157k yearly 6d ago
  • Executive Assistant Office Manager

    Nmble Hiring Solutions

    Office Manager Job In Chicago, IL

    We're looking for a highly organized Executive Assistant / Office Manager to join our small but dynamic retail manufacturing start-up in Chicago! This part-time (3 days/week), contract-to-hire role is perfect for someone who thrives in a fast-paced, evolving environment. You'll support our executives when they're in town, manage office operations, and ensure everything runs smoothly. Being tech-savvy is a must, and experience with Concur and purchase order systems is a big plus. If you're adaptable, proactive, and ready to wear multiple hats, we'd love to hear from you! Key Requirements: Experience supporting executive staff Office management and project support experience highly preferred Ability to handle change and adaptability are important Onsite Requirements: This is a contract-to-hire position with flexibility, 1-2 days required onsite. The company currently works MF remotely and T-TH in office.
    $33k-50k yearly est. 5d ago
  • Assistant to Office Manager

    Koya Law LLC

    Office Manager Job In Chicago, IL

    Interested candidates should reside in the Chicagoland area and be willing to work in person, 5 days per week in the firm's River North office. Koya Law LLC is a Chicago-based, boutique law firm specializing in the negotiation and documentation of agreements supporting capital markets transactions on behalf of its global hedge fund and institutional client base. Open positions: Assistant to Office Manager Responsibilities Include: General administrative support Assist with developing and posting marketing materials for firm Maintaining office condition and arranging necessary repairs Assist office manager with monthly billing and invoices Assist partners with time entry Update and maintain office policies Coordinate with IT dept on office equipment Assist office manager with onboarding new hires Plan in-house and offsite activities Liaise with facility management vendors including cleaning, catering and security vendors Coordinating deliveries Greeting visitors Skills: Ability to multitask Knowledge of PowerPoint and Canva Excellent writing skills and a strong grasp of English grammar Highly detailed Proficient in MS Excel and Word Excellent interpersonal and communication skills Highly motivated and adaptable Able to work on a team of diverse individuals Possesses sound judgment and integrity Interested candidates should submit a résumé (with undergraduate GPA) and transcript to ********************** with the candidate's name and the job title in the subject line. Incomplete will not be considered unless sent to the email address specified above in the format requested.
    $32k-46k yearly est. 2d ago
  • Office Coordinator

    Dunn Solutions, a Kaartech Company

    Office Manager Job In Skokie, IL

    Dunn Solutions Group is a digital transformation consultancy focusing on E-Commerce, Analytics, and Marketing Automation. We are looking for an enthusiastic and motivated Office Coordinator to: Provide support for our office including, but not limited to, HR compliance, data entry, filing, records management, and assisting with general office projects. Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing, and shipping packages, and updating contact database and employee list. Coordinate with our Network and Systems Engineer on all office equipment. Manage organization charts and employee directory for the company. Assist our recruiters/sales professionals with administrative projects as they arise. Work with our Controller to drive daily operations of accounting while receiving, entering, and paying bills through QuickBooks. Ensure all employee records are accurate and up to date. Supervise and coordinate overall administrative and office activities (holiday parties, summer parties, and team building events.) Coordinate appointments/meetings and manage staff calendars and schedules. Assist in the onboarding process for new hires. Responsible for general office readiness tasks including inventory/resupply of general office areas. Filing and sorting incoming mail Act as an official point of contact for administrative needs Other duties as assigned or directed by management. Skills and Qualifications: 2-3 years of Office Management or Executive Assistant experience Highly organized with strong attention to detail Excellent written and verbal skills Resourceful and able to execute tasks with minimal supervision Ability to multitask and handle competing priorities Displays good judgment and confidentiality when working with sensitive material Proficient in Microsoft Excel, Word, PowerPoint, and Outlook Associates degree
    $33k-45k yearly est. 11d ago
  • Business Manager - part-time

    Donna Mondi Interior Design

    Office Manager Job In Chicago, IL

    About Us: Donna Mondi Interior Design, recognized as one of the "Top 100 Designers in the World" by Andrew Martin, is a premier interior and product design firm with offices in Chicago and Denver. Led by the talented and experienced interior designer Donna Mondi since 2001, the firm is passionate about crafting interiors that capture the essence of luxury while remaining functional and livable. At Donna Mondi Interior Design, we firmly believe that each home should reflect the personality and lifestyle of its inhabitants. We adopt a collaborative approach, working closely with clients, architects, and craftsmen to produce distinct and exclusive residences. Innovation serves as a cornerstone for the firm, as we actively explore the world for inspiration and resources that set our work apart from the ordinary. We aspire to create spaces with a soul, blending architectural and aesthetic elements that elicit emotions as one travels through them. Position Overview: As the part-time Business Manager, you will play a crucial role in the operations of our interior design firm. The ideal candidate will bring both strategic and operational expertise to the table, with a strong understanding of working in a creative service-based business. This role is not day-to-day bookkeeping; the focus is financial oversight, reporting and managing of time billing and client invoicing Key Responsibilities: Business Operations: Working with the owner overseeing the business operations of the firm, ensuring efficiency and alignment with business objectives. Financial Management: Manage the firm's financials, including budgeting, invoicing, and accounts payable/receivable. Provide regular financial reports and insights to the leadership team. Oversight on payroll, working with our payroll vendor. Client Relations: Serve as a point of contact for clients regarding project billing, contracts, and payments. Ensure clear communication and smooth financial transactions. Human Resources: Assist in employee management tasks, such as onboarding, time tracking, and team communications. Business Development Support: Assist with the preparation of proposals, presentations, and contracts for new business opportunities. Vendor Relations: Manage relationships with suppliers, contractors, and service providers. Ensure timely procurement of materials and services. Building management support: Oversee leases with building businesses/tenants, insurances for the firm, and communication with building vendor and tenants Business Management: Working with the owner, lead creation and oversight of our business plans. Qualifications: Minimum of 5 years of experience in business management, operations, or project management, preferably in the interior design, architecture, or creative industries. Strong understanding of financial management, including budgeting, invoicing, and basic accounting practices. Experience with project management software and accounting tools. Experience with Notion is a plus. Excellent organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment, a strong sense of urgency for follow-through Ability to work independently with minimal guidance, excellent work ethic. Strong communication skills, both written and verbal, with the ability to work effectively with clients, vendors, and internal teams. Ability to handle confidential information with discretion and professionalism. Self-motivated, proactive, and able to work independently as well as part of a small, collaborative team. Familiarity with interior design processes and terminology is a plus but not required. Knowledge of and/or experience with EOS. Personable, energetic and adaptable and alignment with our core values. Able to use discretion with confidential information. Work Schedule & Compensation: This is a part-time position, approximately 20 hours per week. Flexible hours are available to accommodate your schedule. Competitive hourly rate based on experience. Position is hybrid: In the office at least two days (16 hours) per week and the other hours can be from home. How to Apply: Please submit your resume, a brief cover letter and references to ******************* with the subject line “Business Manager Application - [Your Name].” In your cover letter, please include a few sentences about why you're interested in working with us and how your experience aligns with the position.
    $57k-106k yearly est. 14d ago
  • Office Manager

    Integration International Inc. 4.1company rating

    Office Manager Job In Calumet City, IL

    Job Title: Office Clerk Duration:6+ Month (Contract) Pay Rate:$19/h Shift Time: 1st Shift What will you do? This position is for a Clerk that will report to the Environmental, Health and Safety Dept. for Calumet City. The main tasks will be reading and updating procedures as directed in Microsoft Office, sorting and filing documents, and shredding or destroying old documents. What qualifications will make you successful? Mostly able to use Microsoft Word to edit documents. Some Microsoft publisher would be OK as well. • Intermediate to advanced computer skills - primarily Excel, Word, Outlook, and PowerPoint
    $19 hourly 3d ago
  • Office Administrator

    Perry & Associates, LLC 3.6company rating

    Office Manager Job In Chicago, IL

    Who We Are Perry & Associates is a structural engineering firm located in downtown Chicago. We provide structural and forensic engineering services for a wide variety of clients including architects, building management companies, private businesses and individuals. About the Position We are seeking an office administrator to join our dynamic team. As an office administrator, your role will involve assisting in day-to-day administrative tasks and with general operations. The ideal candidate is someone with exceptional organizational and communication skills, keen attention to detail, and a positive attitude. Duties and Responsibilities Assist in the day-to-day functioning of the offices, ensuring that administrative processes are completed in an efficient and timely manner Provide support to engineering staff and management, including scheduling meetings, managing event registrations, and more Assist with accounting tasks including invoice preparation and review of accounts payables and receivable Support executive staff with data entry and other record-keeping tasks, including timesheets and expense reports Maintain filing systems to ensure proper organization of documents, both physical and digital Oversee and track office supplies to ensure sufficient supplies are available at all times Coordinate with building management for office maintenance and repairs Support the recruitment, onboarding, and training of new employees What You'll Need Associate's Degree or equivalent 1 - 3 years of administrative experience in an office setting Experience in an Architecture, Engineering or Construction office is preferred Willingness to adapt to new tasks and responsibilities Well organized and able to work in a team environment Excellent verbal and written communication skills Strong organizational and time management skills Proficiency with Microsoft Office Legal ability to work in the United States Able to remain in a stationary position for extended periods of time Able to observe details at a close range (within a few feet of the observer) Able to move throughout the office to access file cabinets, office machinery, etc. Able to operate a computer and other office productivity devices, such as calculators, copy machines, and printers for extended periods of time Occasionally ascend/descend a ladder to access office supplies Able to position self to maintain files and supplies in cabinets and on shelves Frequently move boxes and equipment weighing up to 50 pounds What We Provide A benefits packages including paid time off, health insurance, and commuter transit benefits Full-time staff with greater than (1) year of continuous employment are eligible for the company sponsored retirement plan
    $30k-40k yearly est. 5d ago
  • Office Administrator

    K-Five Construction Corporation 4.0company rating

    Office Manager Job In Westmont, IL

    Why K-Five Construction Corporation? 4th Generation Family Owned and Operated One of the Largest Asphalt and Concrete paving companies in the Midwest Established reputation of high-quality materials and craftmanship Collaborative Work Environment Safety centered work culture K-Five Construction has an enduring commitment to innovation, quality, and sustainability, ensuring that the infrastructure we build not only meets, but exceeds the needs of generations to come. Join the team that will shape the roadways and communities of tomorrow. At K-Five Construction, there are opportunities for growth, a supportive work environment, and the chance to tackle some of the most challenging and rewarding projects in the field. With the best talent, equipment, and technology in the industry, K-Five is a world-class place to grow your career and see the impact of your work in Chicagoland and beyond. Job purpose The Office Administrator is a key member of our team providing administrative and technical support to the Estimators and Project Managers of our projects from the preconstruction phase through final completion. Duties and responsibilities Order contract documents (plans and specifications), update bid calendar, break down documents into trade packages. Perform estimate setup utilizing Excel and B2W estimating software. Maintain subcontractor bid lists and manage communications (RFQ) to bidders. Process bid addenda, apply changes to estimate and notify all parties of changes. Receive and track subcontractor bids, accurately enter into estimating software and track diversity (MWDVBE) utilization. Assist estimators in preparation of final bids and proposal packages. Track and communicate bid results to management team. Organize and maintain bid information for historical purposes. Maintain log of executed contract documents within Excel, distributing documents as appropriate. Other tasks to assist estimating team. Qualifications Associate's degree in technical, paralegal, or accounting field or two to four years' experience in a similar role requiring strong computer and organizational skills. Must have excellent keyboard skills (speed and accuracy), including 10-key. Strong mathematical, organizational, and analytical skills, including attention to detail. Exceptional communication skills both verbal and written, effectively using email and phone to gather pertinent information and follow up. Must be proficient in MS Office apps (Outlook, Excel, Word) as well as experience with Adobe. Must be a team player who can communicate / coordinate effectively with others in a professional environment. Experience in estimating/project management for commercial / heavy highway construction a plus. Experience working with contracts and legal agreements a plus. About Us K-Five Construction is a fourth-generation family-owned business based in Chicagoland. We specialize in general contracting, asphalt and concrete paving, and material production, and are one of the largest contractors in the region. We are committed to sustainable practices and have been a leader in green construction for many years. Working conditions Corporate office environment. Physical requirements Combination of sitting, standing, reaching and walking. Occasionally lifting up to 10 lbs. Direct reports There are no direct reports associated with this position.
    $30k-40k yearly est. 17d ago
  • Office Coordinator

    LHH 4.3company rating

    Office Manager Job In Naperville, IL

    Job Title: Office Coordinator/HR Coordinator Job Type: Full-Time LHH is partnered with a leading exhibition planner located in Naperville, IL, specializing in providing innovative 3D marketing solutions for the tradeshow industry. Our client is seeking a highly organized and proactive Human Resources Coordinator to join their team at their Bolingbrook facility. This role will be essential in supporting various HR functions and contributing to a positive work environment. Position Summary: The Human Resources Coordinator will handle key HR processes, including payroll, recruitment, onboarding, employee relations, compliance, and safety. The ideal candidate will bring excellent organizational skills, an ability to multitask in a fast-paced environment, and a passion for supporting HR initiatives to foster a productive and positive workplace. Key Responsibilities: Front Office Duties: Greet visitors and manage incoming calls with professionalism. Maintain a well-organized reception area and conference rooms. Oversee internal mail distribution and inventory management in the copy room. Ensure the office equipment and forms are fully stocked and operational. Human Resources Administration: Manage weekly payroll for both exempt and non-exempt employees, including union members. Oversee union deductions and remit payments as required. Assist in the administration of employee benefit programs, such as health insurance and retirement plans. Support open enrollment and answer employee benefit questions. Ensure the accuracy of payroll records and reconcile payroll to benefit invoices monthly. Recruiting and Onboarding: Post job openings and engage in candidate sourcing using various online platforms. Coordinate interviews and conduct initial phone screenings. Manage the onboarding process, including employee orientation and training schedules. Prepare and process new employee paperwork, ensuring all documentation is accurate and complete. Employee Relations and Compliance: Serve as the point of contact for employee inquiries and provide HR-related support. Assist in resolving employee concerns and escalate issues to senior HR leadership as needed. Help plan employee engagement activities and promote a positive workplace culture. Ensure the integrity and confidentiality of HR records and compliance with relevant laws. Safety and HR Projects: Promote a culture of safety and assist in developing workplace safety programs. Investigate workplace accidents and incidents, supporting corrective action efforts. Assist in HR projects aimed at improving HR processes and the employee experience. Contribute to the development of various HR reports and presentations. Qualifications: Bachelor's degree in Human Resources or a related field (or equivalent experience). 1-3 years of experience in an HR role is preferred. Proficient in MS Office Suite and HRIS systems (Paylocity experience is a plus). Knowledge of HR principles, employment laws, and payroll processing. Strong organizational and communication skills with a proactive approach. Ability to maintain confidentiality and handle sensitive information with discretion. How to Apply: If you are ready to contribute to a dynamic HR team and support a growing organization, please submit your resume for consideration. Equal Opportunity Employment: LHH is an equal opportunity employer committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, or any other characteristic protected by applicable law.
    $34k-44k yearly est. 16d ago
  • Office Administrator

    Photon 4.3company rating

    Office Manager Job In Buffalo Grove, IL

    Maintain Photon premises in the geography: Premise maintenance includes: 1) Floor walks before arrival of Associates to ensure cleanliness and hygiene 2) Liaising with building reps / agency for any unresolved maintenance issues thereof. ·Maintenance of IT equipment crucial to business operations (VCs) 1) Checking weekly the working condition of the same 2) Liaising with offshore IT team for periodic maintenance. ·Liaise with FedEx: 1) Handle domestic and international shipping of IT assets and documents 2) Generate labels ·Provide office guests (clients) with a hospitable experience 1) Preparing for premises access in advance 2) Arranging refreshments on an as needed basis. ·Manage and maintain asset (IT equipment) records. Interface with appropriate departments (Compliance - IT) internal to the company. ·Being the lead in office improvements and renovations projects based on requirements / directives provided. ·Be the local liaison for the new office set up: 1) visit new office spaces basis curated list 2) liaising with landlord / agent to execute customized fit outs. ·Assist CXOs with their requests during visits on an as needed basis. ·Be flexible with schedules and support during weekends/holidays when required. ·Travel to other locations for business requirements: client site, tradeshows on an as needed basis. ·Proficiency in MS Office. ·Follow established processes for reconciliation of expenses on a weekly basis
    $30k-41k yearly est. 2d ago

Learn More About Office Manager Jobs

How much does an Office Manager earn in Burr Ridge, IL?

The average office manager in Burr Ridge, IL earns between $29,000 and $67,000 annually. This compares to the national average office manager range of $30,000 to $62,000.

Average Office Manager Salary In Burr Ridge, IL

$44,000

What are the biggest employers of Office Managers in Burr Ridge, IL?

The biggest employers of Office Managers in Burr Ridge, IL are:
  1. Hawk Auto Group
  2. Affordable Care
  3. CB Systems Roofing
  4. Noor Staffing Group
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