Office manager jobs in Carlsbad, CA

About the Role A growing Southern California law firm is seeking a highly organized Office Manager / Legal Assistant to support daily firm operations and 1-2 attorneys in its San Diego office. This is a primarily onsite role, with the first 90 days fully onsite and potential for limited hybrid flexibility thereafter. What You'll Do Oversee daily office operations and serve as the go-to resource for administrative needs. Handle onboarding tasks, benefits coordination, invoice processing, and insurance payments. Manage billing and calendaring in Clio, including running bills, opening matters, and tracking deadlines. Issue checks, process vendor invoices, and manage employee PTO tracking. Save and organize attorney work product and ensure accurate file management. What We're Looking For Clio experience required. Background as a Legal Assistant, Office Manager, or hybrid role (boutique firm experience preferred). Friendly, proactive communicator with strong initiative and follow-through. Highly organized, Type A, and able to troubleshoot independently. Why Join Collaborative, supportive team with an open-door leadership style. Growing firm with strong work-life balance values. Competitive salary $85,000-$95,000, plus healthcare, PTO, sick time, and 401(k) with matching. To learn more or apply confidentially, please send your resume to Assistant Vice President, McKinley Horwitz at McKinley.Horwitz< at >RobertHalf.< com > with email subject line: “Office Manager / Legal Assistant”.

The Guest Relations Manager is responsible for the management and day-to-day operations of the Guest Relations department. This is an integral position held accountable for the seamless movement of guests in and out of the hotel. The Guest Relations Manager is flexible, proactive, resourceful, efficient, and always acts with a high level of professionalism. ESSENTIAL FUNCTIONS Job duties include; although are not limited to: Effectively leading and managing the Guest Relations team Guaranteeing that staff is adequately briefed on pertinent information regarding arrivals, VIP's and daily group activities Creating and maintaining positive rapport and relationships with local community leaders and vendors alike Staying informed of the latest offerings within the community to guarantee the guest experience is exceptional Ensuring excellent customer service is provided to guests throughout their stay Selecting, training, and scheduling front desk Associates Maintaining new procedures for Guest Relations operations that improve processes and communication Ordering supplies and maintaining an appropriate level of inventory Communicating and developing front desk Associates to ensure all standards are met on a consistent basis Performing additional duties as assigned that may be outside of the normal scope based on business needs QUALIFICATIONS College degree preferred 2 to 3 years leadership experience in a luxury hotel Exceptional guest recovery skills Enjoy interacting with people in a fast paced environment Excellent organizational and time management skills Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook Must possess a positive attitude Must be willing to participate in a learning environment Must integrate company values throughout all interactions Must be able to quickly adapt and effectively use new software products Must be dependable and available to work within the resort on weekends, nights and/or holidays based on business demands PHYSICAL REQUIREMENTS Position requires walking and standing most of the working day; must be able to stand and exert well-paced mobility for up to 6 hours in length. Must be able to bend, stoop, squat and stretch to fulfill tasks. Must be able to lift up to 35 lbs on a regular basis. Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.

Pay: $28- $32 per hour LHH is seeking a highly organized and proactive Office Manager to oversee daily office operations and ensure a welcoming, efficient environment. This role is ideal for someone who thrives in a fast-paced setting and enjoys managing multiple responsibilities. Key Responsibilities: Serve as the primary point of contact at the front desk, greeting visitors and handling inquiries Manage scheduling for meetings and office activities Coordinate with vendors for services and maintenance Maintain office supplies inventory and place orders as needed Ensure cleanliness and organization of the office space Assist with administrative tasks and support team members as required Qualifications: Previous experience in office management or administrative support Strong organizational and multitasking skills Excellent communication and interpersonal abilities Proficiency in Microsoft Office Suite and scheduling tools Ability to work independently and take initiative Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Haight Brown & Bonesteel LLP's is seeking a motivated and detail-oriented paralegal for its Orange County (Irvine) office. This position requires a daily commute to our office with no remote or hybrid work offered. Haight is a well-established (85 years) civil litigation defense law firm with offices statewide offering outstanding resources. We are a close-knit group of professionals who excel in our practices. Responsibilities: · Summarize and index documents including medical chronologies and billing summaries in personal injury cases · Perform legal research · Prepare court filings, draft and issue subpoenas · Collect, organize & summarize correspondences, contracts, subcontracts, invoices, plans, drawings, change orders, photographs and large volumes of data in complex litigation · Review discovery responses from opposing counsel; prepare discovery & deposition summaries and document productions · Assist attorneys in trial phase of litigation; review local rules of court for the preparation of trial documents including trial notebooks, trial exhibits, draft Motions in Limine; coordinate witnesses for trial appearances Requirements: · Certificate of completion from a paralegal program approved by the American Bar Association · Strong understanding of the California Code of Civil Procedure · Experience billing your time at a law firm · Proficiency in Microsoft Office Job Type: Full-time Salary: $70,000.00 - $85,000.00 per year Our firm culture includes a mix of teamwork, good communication, a work/life balance and career development opportunities. We offer a competitive salary and benefits package, including medical, dental, vision, 401(k), life insurance and flexible spending accounts All resume submissions are strictly confidential.

Office Manager - Verve Holistic Health Employment Type: Part-Time or Full-Time, Onsite About Us Verve Holistic Health is an integrative medical practice dedicated to identifying and treating the root causes of illness through naturopathic and functional medicine. We specialize in regenerative therapies, peptide therapy, IV nutrient infusions, ozone therapy, hormone balancing, and lifestyle-based care. Our mission is to restore optimal vitality through personalized, evidence-based, and compassionate medicine. We are seeking a highly organized, proactive, and emotionally intelligent Office Manager to join our growing team. The ideal candidate thrives in a collaborative, fast-paced environment and takes pride in creating an exceptional experience for both patients and staff. Key Responsibilities Clinic Operations & Leadership Oversee daily operations of the clinic, ensuring smooth patient flow and efficient systems. Supervise front and back office staff, providing ongoing training, feedback, and performance evaluations. Support the doctors with administrative tasks, scheduling, and project management. Maintain compliance with California healthcare regulations, HIPAA, and clinic policies. Coordinate staff schedules, meetings, and continuing education. Patient Experience Uphold Verve's standard of warmth, professionalism, and integrity in every patient interaction. Resolve scheduling, billing, and service concerns with empathy and efficiency. Ensure front office systems and communications reflect the clinic's brand and values. Administrative & Financial Coordination Manage vendor relationships, inventory, and supply orders. Assist with payroll logs, expense tracking, and employee onboarding documentation. Support marketing initiatives, event coordination, and special projects. Qualifications 3+ years of office management or administrative leadership experience (healthcare or wellness preferred). Strong understanding of medical office operations, scheduling systems, and patient coordination. Excellent communication, leadership, and organizational skills. Proficiency in EMR systems, Google Workspace, and general tech fluency. Ability to multitask while maintaining attention to detail and composure under pressure. Passion for holistic, integrative, and patient-centered healthcare. Compensation & Benefits Competitive hourly or salaried compensation (based on experience) Health benefits eligibility Complimentary IV and wellness treatment perks Supportive, growth-oriented team culture Opportunity to be part of a purpose-driven and rapidly growing integrative medical practice

The Payor Relations Manager serves as the primary liaison between Agile and external Managed Provider Networks (MPNs), Third Party Administrators (TPAs), and insurance payers. This role is responsible for building and maintaining strong partnerships, ensuring operational alignment, streamlining credentialing and onboarding processes, and resolving escalations to protect service delivery and market reputation. The Manager collaborates cross-functionally with Sales, Operations, and Clinical Leadership to align strategies with partner expectations, support revenue growth, and improve overall customer satisfaction. Responsibilities: Develop and maintain productive relationships with key TPAs, MPNs, and payer partners, acting as Agile's ambassador to external networks. Coordinate protocol setup in EMRs, portals, and credentialing processes to ensure seamless client access and satisfaction. Monitor account performance, identify trends, and resolve operational issues in partnership with internal teams. Oversee escalations across care delivery, billing, and service coordination, ensuring timely and professional resolution. Serve as an internal cross-functional liaison, working with Sales, Operations, and Clinic teams to align strategies with partner needs. Track performance metrics, service outcomes, and account growth to inform process improvements and guide negotiations. Support bids, RFPs, contract negotiations, and renewals involving TPAs and MPNs. Collaborate with Marketing to ensure consistent messaging and materials for network partners. Maintain up-to-date knowledge of occupational medicine industry standards, payer requirements, and regulatory changes affecting MPN/TPA relationships. Identify and establish strong relationships with Nurse Triage companies to further elevate customer experience. Represent Agile at industry events, trade shows, and community engagements to strengthen brand visibility and client relationships Performs other job-related duties as assigned. Required: Bachelor's degree in Business, Healthcare Administration, or a related field. 3-5 years of experience managing TPA, network, or payer relationships-preferably within occupational medicine or a related healthcare service. Strong organizational, communication, and stakeholder management skills. Proven ability to work cross-departmentally and manage complex relationship dynamics. Proficiency in CRM systems, EMR platforms, and Microsoft Office Suite. Ability to travel up to 25% to meet business and partner needs. Key Attributes: Relationship-builder who fosters trust and credibility with MPN, TPA, and payer partners. Detail-oriented professional who ensures accuracy in credentialing, onboarding, and network management processes. Proactive problem solver who anticipates issues and implements solutions before they escalate. Process-driven leader who can streamline workflows for efficiency and consistency. Strong communicator and negotiator who can influence stakeholders at all levels. Collaborative team player who works effectively across sales, operations, and clinical teams. Results-focused with the ability to measure success through partner satisfaction, retention, and revenue growth. Benefits: Comprehensive benefits package Optimal work life balance with no nights, no weekends, and no holidays requirement to work Opportunity to work in a fast-paced and dynamic environment Be part of a team that is passionate about making a difference Salary: Starting compensation range $75,000.00 - $85,000.00 annually. Exact compensation may vary based on skills, experience, and location. Why You Should Join Our Team Agile Occupational Medicine is a leading occupational medicine group with a network of 24 clinics and one surgery center dedicated to providing comprehensive healthcare services to businesses and their employees across California and Yuma, Arizona. We specialize in ensuring the health and well-being of workers through a range of medical services, including injury care (workers' compensation), physical examinations (employer services), and commercial (urgent care) We are a rapidly growing company with a fun and collaborative work environment. We are passionate about disrupting the world of occupational medicine, and we are committed to providing our customers and patients with the best possible experience. We offer our employees competitive salaries, commission, and benefits, and we give them the opportunity to make a real impact on the business. Agile Occupational Medicine is an Equal Opportunity Employer. Agile does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided upon qualifications, merit, and business need.

Office Manager & Executive Assistant - Evoscapes Design + Build | San Diego, CA About Us Evoscapes is a fast-growing, luxury landscape and pool design-build firm crafting exceptional outdoor spaces across Southern California. We design and build modern, high-end environments that blend architecture, nature, and lifestyle, and we're looking for an Office Manager & Executive Assistant who can keep our financials, operations, and leadership aligned as we continue to grow. This is a key leadership support role, perfect for someone who thrives on precision, organization, and accountability, and wants to make a measurable impact inside a company that values creativity and excellence. What You'll Do You'll be the operational heartbeat of the company, managing financials, streamlining processes, and supporting ownership directly. Accounting & Financial Management Manage weekly and monthly cash flow forecasting. Perform daily reconciliations for all bank and credit accounts. Oversee accounts payable and receivable, job costing, and project P&L tracking. Prepare monthly and end-of-project financial reports and assist with PM bonus calculations. Operations & Compliance Ensure all subcontractor documentation (COI, W9, CSLB verification, sub-agreements) is complete before work begins. Track permits, insurance, and business licenses, keeping everything current. Build and maintain invoice tracking spreadsheets for PMs and owners. Monitor ConstructionOnline and photos for progress verification. Executive & Administrative Support Manage the owner's daily schedule, emails, and priorities. Coordinate meetings, take notes, and ensure action items are completed. Handle confidential administrative and occasional personal tasks. Maintain company files, records, and reporting systems for accuracy and efficiency. Who You Are You're not just an “office person.” You're a systems thinker, a financial guardian, and a trusted right hand to leadership. You've spent at least 5 years managing operations or accounting in construction, design-build, or trades-based companies. You know QuickBooks Online like the back of your hand. You're fluent in Excel/Google Sheets, and familiar with ConstructionOnline, Pipedrive, or similar tools. You're organized, calm under pressure, and love keeping things running smoothly. You care deeply about accuracy, communication, and professionalism. You want to grow with a company that's scaling quickly and values your initiative. Why Evoscapes? Be part of a creative, high-performance team building one of San Diego's premier outdoor living brands. Work directly with ownership and have a voice in how the business grows. Enjoy autonomy, respect, and visibility, your work matters every day. Competitive salary + performance bonuses + long-term growth opportunities. A beautiful, collaborative work environment in San Diego, CA. Location: In-office (San Diego, CA) Schedule: Full-time, Monday-Friday Compensation: Competitive salary + performance-based bonuses

At HRI Hospitality, we offer a unique perspective on hotel ownership and management. We're here to expand the possibilities of what once was, with our history of restoring properties to their former glory as well as new build projects that become the center of their vibrant urban community, we take it to the next level. We are looking for people to join our team that share in the passion for warm welcomes and creating an unforgettable experience for our guests. With a wide array of brands in exciting locations, HRI Hospitality is the destination to set course for growing your career! Pay Range: $71,000.00-$85,000.00 Are you passionate about creating memorable experiences and delivering exceptional service? At Hilton Garden Inn Dana Point - Doheny Beach, we pride ourselves on our Heartfelt Hospitality, where warmth and care are at the core of everything we do. We are a dedicated team committed to exceeding expectations, embracing our beautiful beachside location, and infusing every moment with joy and flair. If you're ready to be a part of a team that values personalized service, exceptional cleanliness, and a strong connection to our community, we invite you to apply and help us create a beloved destination for all who visit. Job Description Job Title: Front Office Manager Department: Front Office/Guest Services Supervision Exercised: Guest Services Supervisors, Guest Service Agents, Night Auditors Supervision Received: General Manager / Director of Rooms Job Summary: Responsible for the managing of all aspects of the Guest Services functions, in accordance with hotel standards. Directs implements and maintains a service and management philosophy which serves as a guide to respective staff. Job Duties include the following: Guest Services & Operations: Ensures guest services team complete their daily checklist. Resolve guest issues, complaints, and requests with a sense of urgency and empathy, this includes following up with guest complaints and/or request. Ensure that all front desk procedures (room assignments, payment processing, key distribution) are performed accurately. Maintain knowledge of all hotel features, services, hours of operation, room types Ensure all reservations that need to be made manually are in the system. Assists in executing goals such as HH enrollments and raising survey scores. Manages all Guest Assistance claims with urgency, delegate to supervisors to assist. Work with operations teams and sales teams on VIP arrivals, groups, and room blocks with special requests. Leadership & Support: Train, cross-train and retrain all Guest Services Staff according to the hotels brand standards. This includes policies/procedures, PEP and customer service standards. Counsel and coach all subordinate employees when necessary. Serve as support in the absence of the Director of Rooms. Monitor the front desk area for cleanliness, organization adherence to brand standards. Assists Administrative & Communication: Prepare shift reports including trace reports: review special service request, VIPs, other. Communicate effectively with other departments (e.g., housekeeping, engineering, F&B) to ensure guest needs are met utilizing tools like Quore, Outlook, Hotel Radios to communicate. Assist in inventory control and ordering of The Shop and office supplies. Conduct monthly department meetings and daily stand up to review operational needs, goals and new upcoming events at the hotel with front desk staff. Partner with Sales, F&B, Engineering, Housekeeping on BEOs and Resumes weekly. Ensure that the front office team is aware and knowledgeable on all BEO and Resumes. Other duties may be assigned. Minimum Requirements: A minimum of one (2) year of front office management and experience preferably within a Hilton, Marriott, Hyatt or other hotel brand. Must have a flexible schedule and be available to work weekends, holidays and overnight shifts. Must have exceptional customer service skills. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to sit; stoop, kneel, crouch, or crawl; and taste or smell. The employee must regularly lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. HRI Lodging is an EOE M/F/DV **Not offering relocation at this time. HRI is an Equal Opportunity Employer and provides fair and equal employment opportunity to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State, or local laws. All employment decisions are based on valid job‐related requirements.

Dental Office Manager / Treatment Coordinator (Part-Time with Growth Opportunity) Hi, I'm Dr. Georgina from Blyss Dental! We're seeking an experienced Dental Office Manager / Treatment Coordinator who has a proven track record of success in managing dental offices and driving results. If you're passionate about making a meaningful impact in a patient-focused, high-integrity practice, we'd love to hear from you. About the Role This position starts as part-time (Monday, Wednesday, Friday), with the potential to grow into a full-time role. You'll be instrumental in improving our revenue, managing day-to-day operations, and ensuring patients feel cared for every step of the way. Monthly performance-based revenue bonuses are available for the right candidate who delivers results. What We're Looking For We're searching for someone who: Has a proven track record of success as a Dental Office Manager with measurable results in improving office revenue. Is knowledgeable about advanced dental procedures, such as dental implants and cosmetic dentistry, and can confidently discuss treatment options with patients. Excels in managing and coaching front desk staff to improve phone skills, drive scheduling efficiency, and increase new patient bookings. Can manage and oversee insurance claims to ensure accuracy, follow-up, and timely reimbursements. Has a proven ability to present and close treatment plans for cosmetic and dental implant procedures, including offering financing options to patients. Thrives in a team environment while maintaining high standards of integrity and patient care. Your Key Responsibilities Present honest and transparent treatment plans to patients, ensuring they feel confident and informed about their care. Coach front desk staff to optimize phone conversion rates and maintain a smooth schedule. Oversee and manage day-to-day office operations, including supplies, labs, and insurance claims. Provide financial solutions to patients, offering financing options that make treatment plans more accessible. Help foster a welcoming, calm, and relaxing environment for our patients and team. Why Join Blyss Dental? We're a high-integrity dental practice that prioritizes patient trust and care above all else. You'll work in a beautiful, spa-like environment with an ocean view, designed to create a relaxing experience for both patients and staff. This is a part-time role with the potential to grow into full-time as we continue to expand. Performance-based monthly revenue bonuses give you the opportunity to directly benefit from your results. How to Apply If you have the experience, track record, and passion to make a difference at Blyss Dental, we'd love to hear from you! Send us your resume and a short note detailing your success in managing dental offices and driving revenue growth. Let's work together to create beautiful smiles and a thriving practice! Warmly, Dr. Georgina Blyss Dental

Job Description We seek a talented Dental Office Manager to join and lead our dental team! Schedule: Monday -Thursday 8-6 , you must have the following: Experience working in the front office and managing a dental office. Strong understanding of treatment presentation and financing The desire to build and develop strong leadership skills The ability to work closely with doctors to strategize and build an excellent practice. Duties for our Dental Office Manager include: Supervising front and back office staff to ensure the delivery of top-quality patient care. Making sure production and hygiene schedules are optimized to meet our goals. Manage our accounts receivable. Ensure all OSHA guidelines are met. Run team meetings, including morning huddles. Delegate duties to staff to ensure all daily tasks are completed. We have WEAVE automation for patient communication Open Dental Software Overjet AI Insurance Verification Skills: General Practice Bilingual Open Dental Spanish Benefits: Bonuses Compensation: $35/hour

Job DescriptionBenefits: 401(k) Bonus based on performance Paid time off We're seeking an office manager/treatment coordinator with a minimum 3 years of experience of working in a dental practice, an outstanding work ethic, and a solid understanding of financial management in a dental office. Experience using dental software and dental treatment planning is a must. Please note that only candidates with dental experience will be considered. Candidates must have knowledge of dental insurances and claims Superb phone etiquette Address patient concerns and answer any questions Assist the patient in prioritizing the treatment and establish a plan for scheduling and payment Build trust, and understand the patients objectives Conduct financial consultations with all new patients and with existing patients when new treatment plans are presented. Manage and maintain the payment options and policies for patients to uphold the practices financial integrity. Understand the practices policy on working with dental benefit plans and be prepared to educate patients on their dental benefits. Proficient in Dental software Able to service the schedule on a consistent basis Communicate with all outside and third-party financing companies offered to patients and educate patients on the available outside financing options. Introduce new patients to the practice by going over health history, explaining the doctors examination, and describing any other features about the practice that should be highlighted. After proper training, provide treatment consultations with all new patients and with existing patients when new treatment plans are presented. Greet and check patients in and out before and after treatment. Answer incoming calls to include new patient calls, emergencies, scheduling patient appointments, requesting records, and follow up. Perform general office duties and other duties as required Office hours are Mondays through Thursdays 8 am to 5 pm

Job Description We are looking for an office manager for a 4 day work week (31 hours a week), Tuesday through Friday. We are a one doctor office located in Tierrasanta. The duties would include scheduling, billing, treatment plans, and financial arrangements. Salary is negotiable. Extended training is available for applicants who are motivated but lack experience. Please call Bonnie at ************ if you would like to come in for an interview.

Job Description Seeking a talented Dental Office Manager to join and lead our dental team! Compensation: Insert Pay. Schedule: Experience working front office and managing a dental office. Strong understanding of insurance, billing and treatment planning. The desire to build and develop strong leadership skills The ability to work closely with doctors to strategize and build an awesome practice. Duties for our Dental Office Manager include: Supervising both front and back office staff to ensure top quality care for our patients. Making sure production and hygiene schedules are optimized to meet our goals. Submit claims and manage our accounts receivable. Ensure all OSHA guidelines are met. Run team meetings including morning huddles. Delegate duties to staff to ensure all daily tasks are completed. Must be fluent in both Arabic and English (spoken and written) Skills: Dentrix Denti-Cal HMO PPO Management Experience Insurance Fee for Service Scheduling Treatment Planning

Job Description Seeking a talented Dental Office Assistant Manager to join and lead our dental team! Experience working front office and managing a dental office. Strong understanding of insurance, billing and treatment planning. The desire to build and develop strong leadership skills The ability to work closely with doctors to strategize and build an awesome practice. Duties for our Dental Office Manager include: Supervising both front and back office staff to ensure top quality care for our patients. Making sure production and hygiene schedules are optimized to meet our goals. Submit claims and manage our accounts receivable. Ensure all OSHA guidelines are met. Run team meetings including morning huddles. Delegate duties to staff to ensure all daily tasks are completed. Skills: General Practice Dentrix Benefits: Medical Dental PTO Bonuses

Faro Health aims to improve lives by helping life sciences companies answer complex clinical questions, simply, efficiently and effectively. Our software platform is used to orchestrate complex clinical development with a single source of truth. It brings words, data and teams together, empowering researchers to design more intelligent trials, master complexity and reach milestones faster. We are seeking a highly organized, proactive, and detail-oriented individual to join our team as an Operations & Administration Manager. In this multifaceted role, you will provide essential support across marketing, customer operations, financial operations, contract management, and company-wide event coordination. You will manage complex calendars, lead logistical planning, maintain critical operational workflows, and support cross-functional initiatives that drive efficiency across the organization. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional communication and multitasking skills, and is comfortable working both independently and collaboratively. This is a full-time position (approximately 40 hours per week) with a requirement to work in the office three days per week. This is a temporary to hire role.

Job Description Hello, Please take a look at this Front Desk Office Manager position job that is currently open in the UTC area of San Diego! It is full-time, reports directly to the HR Director, and pays $25-$30 an hour. We are a fast-paced technology company seeking an experienced and highly organized Front Desk Office Manager to oversee front office operations and provide administrative and HR support at our UTC San Diego office. This full-time role is the face of our company-welcoming guests, supporting internal operations, and assisting with key HR functions. Key Responsibilities: Greet and assist visitors, answer and direct phone calls, and manage mail and deliveries Maintain a clean, organized, and professional reception area Perform administrative duties including scheduling, document preparation, filing, and data entry Support the HR Director with onboarding/offboarding, personnel file management, and internal communications Assist with benefits administration, timesheet and PTO tracking, and HR compliance documentation Coordinate internal meetings, trainings, and office events Maintain office supply inventory and manage vendor relationships Liaise with building management and service providers Handle sensitive and confidential information with professionalism and discretion Qualifications: Minimum 3 years of experience in a front desk, administrative, or office management role Experience supporting human resources functions is strongly preferred Excellent verbal and written communication skills Strong organizational skills and ability to manage multiple priorities Proficient in Microsoft Office Suite (Word, Excel, Outlook); HRIS experience is a plus Professional demeanor and customer-focused mindset High degree of discretion when handling confidential information Thank you for taking a look and I look forward to connecting! Powered by JazzHR hTJUOXVrQl

MISSION Manages the execution and day-to-day activities of all operations in the rooms' area department (currently as Hotel Front Desk, DTS, R Pantry, Hotel Runners) and leads the room operations team in absence of Hotel Manager. Strives to continually improve hotel guest and department associate satisfaction as well as maximize the financial performance of the department affecting overall hotel revenues. Monitors compliance with standards and procedures and assists in meeting or exceeding property goals, Marriott-related hotel metrics, and other management-level property initiatives. Assists associates in carrying out guest arrival and departure procedure, maintaining arrival areas and lobby cleanliness and RCSAV Service Standards. REPORTS TO Hotel General Manager MANAGES Front Office Supervisors, Front Desk Agents, DTS Agents, Hotel Runners and Night Audit DRIVERS OF SUCCESS * Guest Service Obsession (and ability to instill extreme hospitality in team) * Nurture motivation, empowerment, teamwork and continuous department improvement * Knowledge of Room Operations * Room Yield Management Skills * Initiative and Leadership as a Department Head * Excellent Communication Skills * Hiring, Training and Coaching Skills * Professional, Responsible, Loyal and Trustworthy * Organization Skills; Ability to Multi-Task in busy, fast-moving hotel operations * Ability to work and lead during various shifts and operational hours 7-days a week with work-week flexibility, based on hotel business demands PRIMARY FUNCTIONS * Hires, supervises, trains, and ongoing development of all Front Office associates * Meets budget for Front Office operational cost and revenue * Reviews department financials, hotel sales and activity reports, and other guest-focused performance data to measure productivity and WIG goal achievement and to determine areas needing attention or improvement * Oversees Front Office and related ancillary areas, including but not limited to, Main Entrance/Arrival Area. R-Pantry, DTS and hotel Front Desk area; ensure all standards for quality, cleanliness and service are met * Performs desk shift-leader and related job functions as needed; opens and closes Front Desk shifts ensuring completion of assigned shift checklist and other duties * Manages Front Office inventory of team supplies, guest supplies, R-Pantry inventory, guest laundry/dry cleaning, any other guest-focused programs(s) * Expected to participate in the Manager on Duty (MOD) weekend rotation program * Actively manages any hotel-related incident reports, Associate Alert Device (AAD) champion, managers AAD portal compliance * Knowledgeable on all hotel-related emergency procedures and safety programs * Managers Guest Satisfaction systems; strives to continually improve guest satisfaction * Manages Renaissance Navigator program, or like involved program * Acts as property Marriott Bonvoy connector program liaison * Verifies and communicates that goals and performance expectations are being translated to the team as they related to guest tracking and productivity * Trains and mentors associates in understanding in understanding guests' ever-changing needs and expectations, and exceeding them * Manages and trains associates in the use of guest information tracking system to ensure that a successful repeat guest recognition program is in use to recognize guest preferences * Interacts with guests to obtain feedback in product quality and service levels; effectively responding to and handles guest problems and complaints * Responsible for the pull-through of key Marriott initiatives including but not limited to Mobile Guest Services, GXP Chat, Marriott Customer Care and others * Maintain the property's cleanliness standards * Facilitates and directs all team scheduling * Verifies that key control program is in place and compliant * Runs and reviews critical reporting related to rooms operations, updates GM * Ensures accuracy of locally-loaded rate programs to maximize room revenue and property occupancy * Supervises same day selling procedures to maximize room revenue and property occupancy * Understands the impact of Room Operations on the overall property financials goals and objectives * Understand night audit procedures and being able to comprehend and utilize reports as necessary * Understands and complies with loss prevention policies and procedures * Effectively tracks associate time and attendance, ensuring team accountability * Ensures Leisure Sports Hospitality Human Resources policies and employment practices are followed in all supervised departments * Ensures compliance with Leisure Sports Hospitality, Marriott and Renaissance Standard Operating Procedures and Brand Standards * Other responsibilities or projects as assigned by the Hotel General Manager ESSENTIAL PHYSICAL REQUIREMENTS * Able to write, speak clearly, read, hear and see * Standing for prolonged periods * Walking, bending, kneeling * Lifting and carrying (up to 30 lbs.) * Typing and computer operation * Occasional telephone work/use

Job DescriptionDescription: Responsible for the day-to-day management of all Front Office operations, including Front Desk, Reservations, Bell Stand, and Valet services. ESSENTIAL DUTIES AND RESPONSIBILITIES • Ensure smooth and efficient Front Office operations, including proper check-in/check-out procedures, reservations handling, bell services, and valet operations. • Oversee guest service to ensure guest expectations are consistently met and exceeded. • Receive, respond to, and follow up on guest feedback. • Monitor reservation sales calls and provide coaching and performance feedback to staff. • Supervise cash and charge transactions, ensuring accuracy of financial records and daily balances. • Prepare, implement, and monitor department procedures; communicate and interpret company policies; and enforce safety regulations. • Assist in implementing the company's revenue management strategies. • Serve as Manager on Duty when assigned. • Attend and participate in meetings, training sessions, and other management activities. • Assist with preparation of budgets, forecasts, and departmental reports (e.g., P&L, labor reports). • Assist with managing and troubleshooting hotel systems to ensure functionality and accuracy. • Train new and existing Front Office staff. • Ensure accuracy of time edits and staff scheduling. • Monitor and maintain adequate inventory of Front Office supplies and reorder as needed. • Must be available to work mornings, evenings, weekends, and holidays as required. • Perform other duties as assigned. Requirements:

Job DescriptionOFFICE HOURS: M/T/W/TH: 8:00am-5:00pm (Dr. . Duties include appointment scheduling for doctor and hygienist, phones, post payments, insurance billing, run daily aand monthly reports, financial arrangements for general dentistry and full mouth rehabilitation cases. Dentimax software. QUALITIES OF CANDIDATE: professional, competent, pride of ownership attitude, take self-initative, honest, dedicated, comfortable asking for money - strong collection skills, good sense of humor EXPERIENCE: Seasoned, handle large cases , able to keep schedule full. computer savy required. Pay Range Type:Hourly Pay Range Min: 23. 00 Pay Range Max: 28. 00Job Title:DENTAL FRONT OFFICE MANAGER