Office manager jobs in Chula Vista, CA - 168 jobs

Office Manager & Executive Assistant - Evoscapes Design + Build | San Diego, CA About Us Evoscapes is a fast-growing, luxury landscape and pool design-build firm crafting exceptional outdoor spaces across Southern California. We design and build modern, high-end environments that blend architecture, nature, and lifestyle, and we're looking for an Office Manager & Executive Assistant who can keep our financials, operations, and leadership aligned as we continue to grow. This is a key leadership support role, perfect for someone who thrives on precision, organization, and accountability, and wants to make a measurable impact inside a company that values creativity and excellence. What You'll Do You'll be the operational heartbeat of the company, managing financials, streamlining processes, and supporting ownership directly. Accounting & Financial Management Manage weekly and monthly cash flow forecasting. Perform daily reconciliations for all bank and credit accounts. Oversee accounts payable and receivable, job costing, and project P&L tracking. Prepare monthly and end-of-project financial reports and assist with PM bonus calculations. Operations & Compliance Ensure all subcontractor documentation (COI, W9, CSLB verification, sub-agreements) is complete before work begins. Track permits, insurance, and business licenses, keeping everything current. Build and maintain invoice tracking spreadsheets for PMs and owners. Monitor ConstructionOnline and photos for progress verification. Executive & Administrative Support Manage the owner's daily schedule, emails, and priorities. Coordinate meetings, take notes, and ensure action items are completed. Handle confidential administrative and occasional personal tasks. Maintain company files, records, and reporting systems for accuracy and efficiency. Who You Are You're not just an “office person.” You're a systems thinker, a financial guardian, and a trusted right hand to leadership. You've spent at least 5 years managing operations or accounting in construction, design-build, or trades-based companies. You know QuickBooks Online like the back of your hand. You're fluent in Excel/Google Sheets, and familiar with ConstructionOnline, Pipedrive, or similar tools. You're organized, calm under pressure, and love keeping things running smoothly. You care deeply about accuracy, communication, and professionalism. You want to grow with a company that's scaling quickly and values your initiative. Why Evoscapes? Be part of a creative, high-performance team building one of San Diego's premier outdoor living brands. Work directly with ownership and have a voice in how the business grows. Enjoy autonomy, respect, and visibility, your work matters every day. Competitive salary + performance bonuses + long-term growth opportunities. A beautiful, collaborative work environment in San Diego, CA. Location: In-office (San Diego, CA) Schedule: Full-time, Monday-Friday Compensation: Competitive salary + performance-based bonuses

Job Description Seeking a talented Orthodontic Office Manager to join and lead our dental team! Compensation: DOE Schedule: Mon-Thursday 8-5 Friday 7-4 1 Saturday a month 8-1:30 Experience working front office and managing a dental office. Strong understanding of insurance, billing and treatment planning. The desire to build and develop strong leadership skills The ability to work closely with doctors to strategize and build an awesome practice. Duties for our Dental Office Manager include: Supervising both front and back office staff to ensure top quality care for our patients. Making sure production and hygiene schedules are optimized to meet our goals. Submit claims and manage our accounts receivable. Ensure all OSHA guidelines are met. Run team meetings including morning huddles. Delegate duties to staff to ensure all daily tasks are completed. Skills: Orthodontic Bilingual Cloud 9 Spanish Benefits: Medical Dental Vision 401k PTO Bonuses Compensation: $30-$40/hour

** Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people's lives. Working in partnership makes it possible to deliver the world's most impactful projects and programmes as we turn challenge into opportunity and complexity into success. Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. We are majority-owned by CBRE Group, Inc., the world's largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world. **Job Description** The **Program Management Office (PMO) Manager** is responsible for providing governance and assurance to the client program of projects by establishing the framework, process and procedures for the projects and monitoring the execution delivery teams as they deliver these projects. This candidate will also be the commissioning manager responsible for the leadership and account management of this commission. The PMO Manager will be reporting to the T&T director for this role and be the Global Program Management Office. **Core Responsibilities** + Provide leadership and direction to the GPMO team on day-to-day basis. + Mentor and lead team GPMO team and other Project delivery team consultants. + Support the leadership with business development and account management + Lead project management and cost management efforts for pre-approval stage (prior to full project funding) and provide assurance over the projects that are managed by the service delivery team once projects become funded and formally sanctioned. + Integrate and drive stakeholder and consultant deliverables in support of project strategic priorities in alignment with delivery expectations and requirements. + Lead consultant integration and engagement at the appropriate project stages in alignment with RACI and governance charts. + Lead portfolio governance and assurance on project and cost management activities and accountabilities on projects in delivery stage. + Lead stakeholder integration and capture confidential requests from client business units to help inform strategy and decision-making + Responsible for coordinating with the global lead on producing and maintaining the overall program framework / playbook - the document is inclusive of the program execution plan and delivery methodology. + Responsible for maintaining tools and templates aligned to the agreed program execution plan and delivery methodology. + Responsible management of PACE (information management system) integrated with execution processes and procedures developed to provide a 'single source of truth'. And providing the client with accurate portfolio reports for the program. + Responsible for the analysis, prioritization, and control of projects and programs in line with the strategic objectives and team and organizations capacity to deliver. + Responsible for producing collateral that supports key decision-making relating to program and project prioritization. + Responsible for the management of the intake process and the adoption of new projects or programs as part of the strategic business case or capital investment plan. + Responsible for identifying strategic portfolio and program stakeholders, maintaining communication, influencing stakeholder involvement, and obtaining input as required. + Escalation points for program and execution stakeholders. + Responsible for managing the program and portfolio master schedule that is driven by data at a project or program level + Facilitate contractual engagements - support contract negotiation, typically collaborating with the client procurement and legal counsel, including establishment of all consultant business terms. + Facilitate procurement oversight - support contractor pre-qualification, bid solicitation, bid analysis and recommendations + Responsible for analyzing program risk and opportunities trend and their respective cost and schedule impact. + Responsible for establishing tools and techniques that are used to produce initial ROMs / estimates used as part of the project prioritization process and analysis + Responsible for the management, identification and implementation of programmatic mitigation plans identified for risk and opportunities impacting strategic objectives + Responsible for defining an overall approach to continuous improvements incorporating strategic objectives and alignment with defined benefits and targets. + Responsible for the management, identification and implementation of strategic and portfolio improvement initiatives, lessons learnt and best practice. + SOX control responsibilities may be part of this role, which are to be adhered to where applicable. **Qualifications** The candidate should have 15 years of relevant program management experience in the commercial office tenant fit outs for energy companies or similar. The candidate should at a minimum bachelor's degree in Project Management, Construction Management, Construction Engineering, Architecture, Civil Engineering, or a related construction degree; or equivalent years of transferable field experience. **The candidate should have the following technical skills** + A thorough knowledge of Program Management methods and best practices. + Experience with managing a program of connected projects successfully with a collective value of over $50m per year. + A thorough knowledge of forecasting, budgeting, planning, design, schedule, and scope management. + Proven track record in delivering projects within the budget and schedule constraints safety. + Have the technical skills to read, understand, and communicate contract requirements including construction drawings and specifications and interpret construction methods. + Be able to understand and follow site HSSE Policies. + Technology competent in using the following Software: MS Outlook, MS Word, MS Excel, MS Project, MS PowerPoint + Competent user of data management software and systems for data management, analytics, and quality assurance. + OSHA 10 certification. **The candidate should have the following soft skills** + Self-motivated and dependable. Must have the ability to prioritize workload and be organizationally astute. + Demonstrate experience communicating and managing with multiple internal and external stakeholders such as design teams, client corporate real estate teams and contractors. + Ability to develop concise and effective written presentations and participate effectively in meetings with senior client representatives to present program reports to Clients and articulate progress, change, key risks, issues, and critical factors in a concise manner. + Ability to work in an agile manner with other stakeholders in a dispersed multi-disciplined environment, contributing to teamwork and a willingness to work in a spirit of partnership. + Excellent oral, written and presentation skills, with an ability to develop, communicate and gain ownership for a clear vision and direction. + Strong interpersonal skills, comfortable working with a diverse range of personalities across clients and partner organizations. + Able to deliver projects within a technically complex environment whilst ensuring high levels of safety and environmental responsibility. + Strong analytical and numerical skills and flexibility to rapidly understand complex problems and shape these into workable solutions for delivery. + Strong planning and organizing skills including the ability to manage several work streams simultaneously. **Valued but not required** The ideal candidate has: + A professional qualification i.e., PMP or similar certification + Technical competent in using P6 schedule tools and electronic Project Management tools + Safety -OSHA 30, STSC certification or above **Additional Information** **The salary range for this full-time role is** **$85K-$160** **per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package. Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate's experience and qualifications.** ***On-site presence and requirements may change depending on our client's needs*** _Qualified candidates with arrest or conviction records will be considered for employment in accordance with LA County ordinance and CA law._ Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this, we promote a healthy, productive, and flexible working environment that respects work-life balance. Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. Please find out more about us at ************************** and ********************** All your information will be kept confidential according to EEO guidelines. \#LI-MB1 Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter (*********************************** Instagram LinkedIn (**************************************************** _It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time._ _Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review._

Job DescriptionBenefits: 401(k) Bonus based on performance Paid time off We're seeking an office manager/treatment coordinator with a minimum 3 years of experience of working in a dental practice, an outstanding work ethic, and a solid understanding of financial management in a dental office. Experience using dental software and dental treatment planning is a must. Please note that only candidates with dental experience will be considered. Candidates must have knowledge of dental insurances and claims Superb phone etiquette Address patient concerns and answer any questions Assist the patient in prioritizing the treatment and establish a plan for scheduling and payment Build trust, and understand the patients objectives Conduct financial consultations with all new patients and with existing patients when new treatment plans are presented. Manage and maintain the payment options and policies for patients to uphold the practices financial integrity. Understand the practices policy on working with dental benefit plans and be prepared to educate patients on their dental benefits. Proficient in Dental software Able to service the schedule on a consistent basis Communicate with all outside and third-party financing companies offered to patients and educate patients on the available outside financing options. Introduce new patients to the practice by going over health history, explaining the doctors examination, and describing any other features about the practice that should be highlighted. After proper training, provide treatment consultations with all new patients and with existing patients when new treatment plans are presented. Greet and check patients in and out before and after treatment. Answer incoming calls to include new patient calls, emergencies, scheduling patient appointments, requesting records, and follow up. Perform general office duties and other duties as required Office hours are Mondays through Thursdays 8 am to 5 pm

Job Description We are looking for an office manager for a 4 day work week (31 hours a week), Tuesday through Friday. We are a one doctor office located in Tierrasanta. The duties would include scheduling, billing, treatment plans, and financial arrangements. Salary is negotiable. Extended training is available for applicants who are motivated but lack experience. Please call Bonnie at ************ if you would like to come in for an interview.

Faro Health aims to improve lives by helping life sciences companies answer complex clinical questions, simply, efficiently and effectively. Our software platform is used to orchestrate complex clinical development with a single source of truth. It brings words, data and teams together, empowering researchers to design more intelligent trials, master complexity and reach milestones faster. We are seeking a highly organized, proactive, and detail-oriented individual to join our team as an Operations & Administration Manager. In this multifaceted role, you will provide essential support across marketing, customer operations, financial operations, contract management, and company-wide event coordination. You will manage complex calendars, lead logistical planning, maintain critical operational workflows, and support cross-functional initiatives that drive efficiency across the organization. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional communication and multitasking skills, and is comfortable working both independently and collaboratively. This is a full-time position (approximately 40 hours per week) with a requirement to work in the office three days per week. This is a temporary to hire role. **Note: Candidates and Recruiting Agencies, please do not contact our employees regarding the position or your application status. Doing so will automatically disqualify you from the position or working with us. Only applications submitted through the designated link will be considered. Please DO NOT SPAM our employees regarding the role or your application status. Requirements Duties and Responsibilities Events, Travel & Meeting Operations Oversees planning and execution of company-wide events, including All Hands, ACR, conferences, and external engagements. Manages end-to-end travel logistics for leadership and teams, ensuring seamless coordination across flights, accommodations, and meeting spaces. Leads scheduling and operational support for key customer, partner, and offsite meetings. Ensures smooth logistical operations for Alexandria-based activities and executive events. Customer, Revenue & Sales Operations Manage customer onboarding, project setup, and system alignment across HubSpot and Scoro. Maintain sales workflows, documentation, travel coordination, conference registrations, and bid submissions. Support post-event engagement, follow-ups, and revenue-related operational tasks. Oversees contract workflows across sales, vendors, and customers, ensuring timely execution and compliance. Supports legal review processes, including agreement comparisons and coordination with internal counsel. Manages drafting, routing, and filing of agreements while maintaining a structured, accessible contract repository. Financial & Operational Support Submit, track, and maintain all contracts and invoices for vendors, partners, contractors, and customers. Manage monthly COGS updates and oversee team and project time tracking within Scoro to support accurate billing and reporting. Maintain a comprehensive customer invoice log, track incoming receipts, and reconcile all payments in alignment with internal controls. Confirm deposit of miscellaneous paper checks and ensure all financial records are accurate and complete. Monitor and track business travel expenses, manage flight tracking, and validate out-of-budget travel requests against policy. Process and reconcile RAMP transactions for team expenditures, ensuring compliance with company financial procedures. Marketing, Digital Content & Communications Oversee website updates, blogs, press releases, job postings, and digital publishing workflows. Manage LinkedIn presence, podcast scheduling, webinar hosting, and promotional campaigns. Create branded materials and conference collateral in Canva to support marketing and sales initiatives. Qualifications: Proven experience in executive-level administrative and operational roles, preferably within a fast-paced corporate or technology environment. Demonstrated ability to manage complex workflows across marketing, revenue operations, customer onboarding, legal processes, and financial administration. Skilled in coordinating cross-functional programs, including contract lifecycle management, vendor operations, conference logistics, and company-wide events. Advanced proficiency with Google Workspace and strong competency across Microsoft Office Suite (Word, Excel, PowerPoint), Zoom, Teams, and other collaboration platforms. Hands-on experience with CRM and work management systems such as HubSpot, Scoro, and related sales-enablement and project-tracking tools. Light bookkeeping and accounting skills, including basic invoice tracking, time-tracking oversight, expense reconciliation, and maintaining accuracy in financial records and internal controls. General experience supporting digital marketing activities, including basic website updates, social media coordination, content publishing, and assistance with webinars, podcasts, and promotional campaigns. Highly organized and detail-oriented, with the ability to prioritize competing demands and maintain accuracy across multiple operational domains. Exceptional written and verbal communication skills, with demonstrated ability to create clear, branded materials and professional documentation. Trusted to handle sensitive information with discretion, and confidentiality. Technologically savvy, with the ability to learn new systems quickly and optimize processes for efficiency and consistency. Ability to work on-site three days per week and support travel, event, and operational activities as needed. Capable of lifting up to 40 lbs for event preparation and on-site logistics. Benefits Salary Salary range for this position is $96,000 to $106,000 Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training Benefits Retirement Plan (401k) Flexible work hours Hybrid work environment Office Gym Access Employee Restaurant Discounts

Job Description Faro Health aims to improve lives by helping life sciences companies answer complex clinical questions, simply, efficiently and effectively. Our software platform is used to orchestrate complex clinical development with a single source of truth. It brings words, data and teams together, empowering researchers to design more intelligent trials, master complexity and reach milestones faster. We are seeking a highly organized, proactive, and detail-oriented individual to join our team as an Operations & Administration Manager. In this multifaceted role, you will provide essential support across marketing, customer operations, financial operations, contract management, and company-wide event coordination. You will manage complex calendars, lead logistical planning, maintain critical operational workflows, and support cross-functional initiatives that drive efficiency across the organization. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional communication and multitasking skills, and is comfortable working both independently and collaboratively. This is a full-time position (approximately 40 hours per week) with a requirement to work in the office three days per week. This is a temporary to hire role. **Note: Candidates and Recruiting Agencies, please do not contact our employees regarding the position or your application status. Doing so will automatically disqualify you from the position or working with us. Only applications submitted through the designated link will be considered. Please DO NOT SPAM our employees regarding the role or your application status. Requirements Duties and Responsibilities Events, Travel & Meeting Operations Oversees planning and execution of company-wide events, including All Hands, ACR, conferences, and external engagements. Manages end-to-end travel logistics for leadership and teams, ensuring seamless coordination across flights, accommodations, and meeting spaces. Leads scheduling and operational support for key customer, partner, and offsite meetings. Ensures smooth logistical operations for Alexandria-based activities and executive events. Customer, Revenue & Sales Operations Manage customer onboarding, project setup, and system alignment across HubSpot and Scoro. Maintain sales workflows, documentation, travel coordination, conference registrations, and bid submissions. Support post-event engagement, follow-ups, and revenue-related operational tasks. Oversees contract workflows across sales, vendors, and customers, ensuring timely execution and compliance. Supports legal review processes, including agreement comparisons and coordination with internal counsel. Manages drafting, routing, and filing of agreements while maintaining a structured, accessible contract repository. Financial & Operational Support Submit, track, and maintain all contracts and invoices for vendors, partners, contractors, and customers. Manage monthly COGS updates and oversee team and project time tracking within Scoro to support accurate billing and reporting. Maintain a comprehensive customer invoice log, track incoming receipts, and reconcile all payments in alignment with internal controls. Confirm deposit of miscellaneous paper checks and ensure all financial records are accurate and complete. Monitor and track business travel expenses, manage flight tracking, and validate out-of-budget travel requests against policy. Process and reconcile RAMP transactions for team expenditures, ensuring compliance with company financial procedures. Marketing, Digital Content & Communications Oversee website updates, blogs, press releases, job postings, and digital publishing workflows. Manage LinkedIn presence, podcast scheduling, webinar hosting, and promotional campaigns. Create branded materials and conference collateral in Canva to support marketing and sales initiatives. Qualifications: Proven experience in executive-level administrative and operational roles, preferably within a fast-paced corporate or technology environment. Demonstrated ability to manage complex workflows across marketing, revenue operations, customer onboarding, legal processes, and financial administration. Skilled in coordinating cross-functional programs, including contract lifecycle management, vendor operations, conference logistics, and company-wide events. Advanced proficiency with Google Workspace and strong competency across Microsoft Office Suite (Word, Excel, PowerPoint), Zoom, Teams, and other collaboration platforms. Hands-on experience with CRM and work management systems such as HubSpot, Scoro, and related sales-enablement and project-tracking tools. Light bookkeeping and accounting skills, including basic invoice tracking, time-tracking oversight, expense reconciliation, and maintaining accuracy in financial records and internal controls. General experience supporting digital marketing activities, including basic website updates, social media coordination, content publishing, and assistance with webinars, podcasts, and promotional campaigns. Highly organized and detail-oriented, with the ability to prioritize competing demands and maintain accuracy across multiple operational domains. Exceptional written and verbal communication skills, with demonstrated ability to create clear, branded materials and professional documentation. Trusted to handle sensitive information with discretion, and confidentiality. Technologically savvy, with the ability to learn new systems quickly and optimize processes for efficiency and consistency. Ability to work on-site three days per week and support travel, event, and operational activities as needed. Capable of lifting up to 40 lbs for event preparation and on-site logistics. Benefits Salary Salary range for this position is $96,000 to $106,000 Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training Benefits Retirement Plan (401k) Flexible work hours Hybrid work environment Office Gym Access Employee Restaurant Discounts

Dental Office Manager / Treatment Coordinator (Part-Time with Growth Opportunity) Hi, I'm Dr. Georgina from Blyss Dental! We're seeking an experienced Dental Office Manager / Treatment Coordinator who has a proven track record of success in managing dental offices and driving results. If you're passionate about making a meaningful impact in a patient-focused, high-integrity practice, we'd love to hear from you. About the Role This position starts as part-time (Monday, Wednesday, Friday), with the potential to grow into a full-time role. You'll be instrumental in improving our revenue, managing day-to-day operations, and ensuring patients feel cared for every step of the way. Monthly performance-based revenue bonuses are available for the right candidate who delivers results. What We're Looking For We're searching for someone who: Has a proven track record of success as a Dental Office Manager with measurable results in improving office revenue. Is knowledgeable about advanced dental procedures, such as dental implants and cosmetic dentistry, and can confidently discuss treatment options with patients. Excels in managing and coaching front desk staff to improve phone skills, drive scheduling efficiency, and increase new patient bookings. Can manage and oversee insurance claims to ensure accuracy, follow-up, and timely reimbursements. Has a proven ability to present and close treatment plans for cosmetic and dental implant procedures, including offering financing options to patients. Thrives in a team environment while maintaining high standards of integrity and patient care. Your Key Responsibilities Present honest and transparent treatment plans to patients, ensuring they feel confident and informed about their care. Coach front desk staff to optimize phone conversion rates and maintain a smooth schedule. Oversee and manage day-to-day office operations, including supplies, labs, and insurance claims. Provide financial solutions to patients, offering financing options that make treatment plans more accessible. Help foster a welcoming, calm, and relaxing environment for our patients and team. Why Join Blyss Dental? We're a high-integrity dental practice that prioritizes patient trust and care above all else. You'll work in a beautiful, spa-like environment with an ocean view, designed to create a relaxing experience for both patients and staff. This is a part-time role with the potential to grow into full-time as we continue to expand. Performance-based monthly revenue bonuses give you the opportunity to directly benefit from your results. How to Apply If you have the experience, track record, and passion to make a difference at Blyss Dental, we'd love to hear from you! Send us your resume and a short note detailing your success in managing dental offices and driving revenue growth. Let's work together to create beautiful smiles and a thriving practice! Warmly, Dr. Georgina Blyss Dental

Job Description Seeking a talented Dental Office Manager to join and lead our dental team! Compensation: Insert Pay. Schedule: Experience working front office and managing a dental office. Strong understanding of insurance, billing and treatment planning. The desire to build and develop strong leadership skills The ability to work closely with doctors to strategize and build an awesome practice. Duties for our Dental Office Manager include: Supervising both front and back office staff to ensure top quality care for our patients. Making sure production and hygiene schedules are optimized to meet our goals. Submit claims and manage our accounts receivable. Ensure all OSHA guidelines are met. Run team meetings including morning huddles. Delegate duties to staff to ensure all daily tasks are completed. Must be fluent in both Arabic and English (spoken and written) Skills: Dentrix Denti-Cal HMO PPO Management Experience Insurance Fee for Service Scheduling Treatment Planning

LiDAR Scanning Project Manager Type: Full-Time We are seeking an experienced LiDAR Scanning Project Manager to lead, manage, and execute laser scanning projects from start to finish. This role combines technical expertise in 3D Laser scanning and Revit Modeling with project management responsibilities to ensure the successful delivery of high-quality, on-time deliverables. The ideal candidate will have hands-on experience with industry-standard laser scanners and proficiency in Revit for creating accurate models from scan data. Key Responsibilities Project Coordination: Lead and monitor project progress both in the office and on-site. On-Site Scanning: Perform laser scanning using Faro, Leica, or Navvis scanners to capture precise data. Lifecycle Management: Oversee all phases of laser scanning project delivery to ensure milestones are met and quality standards are upheld. Revit Modeling: Develop and manage accurate 3D models in Revit from laser scan data to support project deliverables and ensure design accuracy. Collaboration: Coordinate closely with the VP of Project Services, Sr. Project Managers, and project teams to ensure seamless project delivery on time and within budget. Workflow Optimization: Document and improve workflows to boost productivity and efficiency. Resource Management: Oversee hardware, software, and resource requirements for scanning and modeling projects. Client Communication: Serve as a primary point of contact for clients, ensuring alignment on deliverables and expectations. Data and Deliverable Oversight: Manage the production of 2D drawings, point clouds, and BIM models, working closely with internal modeling teams and external sub-consultants as required. Project Estimation: Develop detailed project estimates, including labor, hardware, software, and timeline forecasts to support proposals and budgeting. Budget and Timeline Control: Monitor budgets and schedules to allocate resources effectively and ensure client satisfaction. Qualifications Education: Bachelor's degree in construction management, engineering, or a related field preferred. Experience: 3-5 years of experience in project management, preferably in laser scanning, surveying, or BIM. Technical Skills: Proficiency in Revit for 3D modeling and project documentation. Experience with Faro, Leica, or Navvis scanners for on-site scanning. Familiarity with FaroScene, Autodesk ReCap for processing point cloud data. Certifications: PMP or relevant project management credentials are advantageous. Other Requirements: Excellent interpersonal skills, strong problem-solving abilities, and a willingness to travel to job sites when necessary. Being able to pick up and move scanning gear, like the scanner, tripod, and targets, weighing about 40 pounds during your workday. A reasonable level of physical fitness is necessary for this role, as it may entail activities such as ascending stairs, prolonged periods of standing, and navigating uneven terrain and surfaces. Why Choose Us: Join Kelar Pacific, a renowned BIM, and Reality Capture services leader, setting industry standards. Experience a supportive and employee-friendly culture that values collaboration and growth. Unlock limitless career opportunities with access to cutting-edge AEC technologies, fostering continuous learning and development. Elevate your skills in a company that prioritizes innovation and tradition, shaping not only projects but also your career. Join Kelar Pacific and be part of a team that defines excellence in the AEC industry. Benefits: Competitive base salary with quarterly profit-sharing bonuses. 100% paid Comprehensive healthcare plan, plus optional dental and optical coverage. Personal development, career progression, and performance management frameworks. 100% matching 401(K) plan Opportunities to work with innovative, industry-changing technology solutions. Travel opportunities to industry events and conferences.

Full-time Description Responsible for the day-to-day management of all Front Office operations, including Front Desk, Reservations, Bell Stand, and Valet services. ESSENTIAL DUTIES AND RESPONSIBILITIES • Ensure smooth and efficient Front Office operations, including proper check-in/check-out procedures, reservations handling, bell services, and valet operations. • Oversee guest service to ensure guest expectations are consistently met and exceeded. • Receive, respond to, and follow up on guest feedback. • Monitor reservation sales calls and provide coaching and performance feedback to staff. • Supervise cash and charge transactions, ensuring accuracy of financial records and daily balances. • Prepare, implement, and monitor department procedures; communicate and interpret company policies; and enforce safety regulations. • Assist in implementing the company's revenue management strategies. • Serve as Manager on Duty when assigned. • Attend and participate in meetings, training sessions, and other management activities. • Assist with preparation of budgets, forecasts, and departmental reports (e.g., P&L, labor reports). • Assist with managing and troubleshooting hotel systems to ensure functionality and accuracy. • Train new and existing Front Office staff. • Ensure accuracy of time edits and staff scheduling. • Monitor and maintain adequate inventory of Front Office supplies and reorder as needed. • Must be available to work mornings, evenings, weekends, and holidays as required. • Perform other duties as assigned. Salary Description $70,000-75,000

FRANCHISE CAR DEALERSHIP NEW AND USED CARS LOOKING FOR : ACCOUNTS RECEIVABLE ACCOUNTS PAYABLE WARRARTY CLERK Contract Clerk//DEAL PROCESSOR DMV Clerk Other Duties/Skills Assists with clerical duties as requested such as copying, scanning, filing, etc. Assists with other projects and duties as assigned. Must have exceptional customer service skills. Must have excellent phone etiquette. Must have excellent verbal and written communication skills. Must be punctual, dependable and reliable. Must have strong computer aptitude, specifically with Microsoft Word and Excel. Must have the ability to multi-task in a fast-paced environment. Must possess strong organizational skills. Must have the ability to work independently on assigned tasks as well as to accept direction on given assignments. MUST HAVE EXPERIENCE WITH REYNOLDS & REYNOLDS BLUE SCREEN & IGNITE or CDK Assist with accounting phones ****DEALERSHIP EXPERIENCE A MUST*****

Job Description Hello, Please take a look at this Front Desk Office Manager position job that is currently open in the UTC area of San Diego! It is full-time, reports directly to the HR Director, and pays $25-$30 an hour. We are a fast-paced technology company seeking an experienced and highly organized Front Desk Office Manager to oversee front office operations and provide administrative and HR support at our UTC San Diego office. This full-time role is the face of our company-welcoming guests, supporting internal operations, and assisting with key HR functions. Key Responsibilities: Greet and assist visitors, answer and direct phone calls, and manage mail and deliveries Maintain a clean, organized, and professional reception area Perform administrative duties including scheduling, document preparation, filing, and data entry Support the HR Director with onboarding/offboarding, personnel file management, and internal communications Assist with benefits administration, timesheet and PTO tracking, and HR compliance documentation Coordinate internal meetings, trainings, and office events Maintain office supply inventory and manage vendor relationships Liaise with building management and service providers Handle sensitive and confidential information with professionalism and discretion Qualifications: Minimum 3 years of experience in a front desk, administrative, or office management role Experience supporting human resources functions is strongly preferred Excellent verbal and written communication skills Strong organizational skills and ability to manage multiple priorities Proficient in Microsoft Office Suite (Word, Excel, Outlook); HRIS experience is a plus Professional demeanor and customer-focused mindset High degree of discretion when handling confidential information Thank you for taking a look and I look forward to connecting! Powered by JazzHR hTJUOXVrQl

Stratpharma, a fast-growing Swiss medical dermatology company, is seeking a highly organized and detail-oriented Administrative Assistant to join our team. In this role, you will provide comprehensive administrative support to ensure the smooth operation of our company. Responsibilities include managing calendars, scheduling appointments, arranging travel, coordinating meetings, and handling correspondence. You will also be responsible for maintaining office supplies, managing files, and assisting with various administrative tasks, as needed. We are looking for someone who is proactive, efficient, and able to multitask effectively. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to work well in a fast-paced environment. Joining Stratpharma means becoming part of an innovative and dynamic company in the medical dermatology industry. We offer competitive compensation and benefits packages, as well as opportunities for career growth and development. Requirements Previous experience in an administrative role Finance experience i.e. AR/AP Proficient in Microsoft Office Suite Excellent organizational and time management skills Strong attention to detail Ability to prioritize and multitask effectively Excellent written and verbal communication skills Ability to work well independently and as part of a team Flexibility to adapt to changing priorities and deadlines Professional and friendly demeanor High level of confidentiality and discretion Benefits This is small team that get on extremely well creating a friendly and welcoming company culture. It is an exciting time to join this expanding, vibrant company and gain a role with the potential for accelerated career progression. This role offers a competitive salary and leading benefits. Roles of this nature rarely stay vacant for long, please apply today to avoid disappointment.

Benefits: Bonus based on performance Flexible schedule Free uniforms at MAD SCIENCE of SAN DIEGO PART TIME: 20hr to 30+hrs per week. Are you someone who is dynamic and motivated to help operate and develop our business? Why not join our growing company dedicated to getting kids excited about science! You will be an integral member of the Mad Science team, bringing in your sales and marketing talents! Why work with Mad Science? Our mission is to inspire children through science, sparking lifelong imagination and curiosity. For over 30 years, we have delivered unique, hands-on science experiences for children through our after-school programs, birthday parties, workshops, special events, and summer camps. Our innovative programs are as entertaining as they are educational! We teach you everything you need to know with paid, hands-on training sessions. Make a difference and have a job that you truly look forward to doing What is the job description? The Operations Manager at Mad Science is responsible for ensuring the day-to-day business operations, as well as executing necessary functions and tasks within the business. The role requires someone with a positive take-charge attitude, who is comfortable working both in a team environment as well as autonomously. This is an individual who has demonstrated capabilities within the basic business tasks, but who is also eager to take on more and go above and beyond in the interest of ensuring the success of the business. As part of this job you will also have an opportunity to run After School programs with lots of exciting hands-on experiments and activities in every class. How are you compensated? $30 to $35 per hour - 20 to 30+ hours per week Paid training and orientation Responsibilities Primary coordinator for all after-school programs (ASPs), camps, and birthday parties responsible for day-to-day business operations. Handles incoming inquiries for programming Program and instructor scheduling. Ensure there is adequate staff to run all programs Manage, organize & update relevant data using various applications Ensure there is adequate staff to run all programs Instruct our educational and fun programs to elementary school kids on ad-hoc basis Help supporting development and implementation of marketing campaigns Contribute to social media communication and marketing Qualifications Office administration 2+ years Experience working with kids would be very beneficial Experience dealing with schools and school districts would be extremely beneficial Marketing and sales experience would be beneficial What are we looking for in a Mad Scientist? Self-motivated, detail-oriented, energetic, a reliable team player, and a highly organized individual Excellent communication and interpersonal skills, and the ability to prioritize and handle multiple projects are essential to this position You must enjoy and have some experience working with elementary-aged children. Positive energy and a sense of humor Reliable personal transportation We work with elementary schools and educational centers across San Diego County. Questions? Email ********************* You can also learn more about Mad Science from our web page *************** K650HVYfc Compensation: $30.00 - $35.00 per hour Mad Science is a powerhouse brand with locations around the globe! For over 35 years, we have sparked imaginative learning through our summer camps, birthday parties, in-class workshops, after-school programs, and special events for kids ages 3-12. Become part of our team and help us inspire the next generation of scientists and engineers. Our locations are always looking for part-time instructors and full-time office staff.

Oversee the daily operations of the Front Desk Department and Guest Service areas. Ensure that front desk and communications meet hotel standards for maximum guest satisfaction. Act as the main contact for guests and other hotel departments in all day-to-day aspects of the hotel operation. ESSENTIAL FUNCTIONS AVERAGE % OF TIME 25% Ensure efficient guest registration, check out and telephone service. Observe front desk agents and ensure that established procedures are completed in accordance with policy and procedure, i.e., proper public relations techniques are utilized, guests are handled both courteously and professionally, proper identification and credit are established and all posting, cash transactions, account settlements and deposits are handled correctly. 20% Observe Front Office Associates and ensure that their duties are completed in accordance with established policy and procedure, i.e., proper public relations techniques are utilized, calls are handled both courteously and professionally, calls are answered on a timely basis and the proper greetings are used, messages are handled correctly and efficiently, guest complaints and problems are handled in a courteous and professional manner, and ensure follow through. 20% Direct and train Front Office Associates. Assist in new-hire and on-going training. Direct and assist Front Office staff in organizing breaks, ensuring that all work is completed efficiently and according to schedule. 20% Arrive at workplace on time in professional attire prepared with tools and all equipment needed for service. Review current day's expected arrivals and check all VIP and special request reservations to ensure that they are pre-registered, blocked properly and other departments are notified of room assignment. Review the daily room availability and inform staff. Check status of departures on a daily basis. Relay all pertinent information to front office staff. 15% Produce department schedules in accordance with budget productivity standards and communicate the schedule to staff in a timely manner. Order supplies and any needed items while adhering to budget and ensuring staff receive all the necessary tools and supplies to work efficiently. Other: Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment. Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required. Upon employment, all employees are required to fully comply with Starwood rules and regulations for the safe and effective operation of the hotel facilities. Employees who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment. SUPPORTIVE FUNCTIONS In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel: * Assist with assorted accounting tasks including Accounts Receivable, Accounts Payable, and Cash Handling/Bank Management. * Provide support to the Housekeeping Department as needed inclusive of supply orders, scheduling, and setup of daily room assignment boards. * Assist the food and beverage team with as-needed support inclusive of food running and guest relations needs. * Any additional tasks assigned by the Operations Manager or General Manager. SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities. * Must be able to speak, read, write and understand the primary language(s) used in the workplace. * Must be able to read and write to facilitate the communication process. * Requires good communication skills, both verbal and written. * Extensive knowledge of the hotel, its services and facilities. * Must have excellent customer relations skills and leadership capability. * Must be detail oriented with outstanding organizational and communication skills. * Must possess basic computational ability. * Must possess basic computer skills including proficiency in Microsoft Office Programs such as Word and Excel. * Must have excellent leadership capability and customer relations skills. * Working knowledge of federal, state and local laws governing equal employment opportunity and civil rights, occupational safety and health, wage and hour issues, and labor relations, including, but not limited to the following statutes and their comparable state and local laws (where applicable): Title VII, ADEA, Equal Pay Act, Pregnancy Discrimination Act, FLSA, ADA, OSHA, FMLA, and NLRA. Physical Demands * Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems. * Must be able to sit at a desk for up to 4 hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task. * Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis. * Must be able to lift up to 15 lbs. occasionally. * Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity. * Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates. * Vision occurs continuously with the most common visual functions being those of near vision and depth perception. * Requires manual dexterity to use and operate all necessary equipment. * Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.

Job Description At A+ Family Dentistry, our team of experienced doctors provide almost all of the dental services you may need under one roof, including specialist treatment. Our doctors are friendly and knowledgeable, and they take the time to really listen to your needs and concerns. They are known by our patients for their caring treatment, clear explanations of procedures, and excellent chair side manners. Currently, our practice is seeking a Dental Office Manager/Treatment Coordinator for our office in Sorrento Valley, CA! The ideal candidate will bring at least 5+ years of dental experience and knowledge of how to calculate and sell treatment plans. Job Duties/Responsibilities Explain treatment plans and options to patients. Ability to sell Dental Treatments Calculate treatment plans with PPO dental insurance plans. Follow up with insurance claims (keep under 10% of 30+ days or less for Dental Insurance Aging Report) Coordinate appointment schedules for patients undergoing multiple treatments. Liaise with dental insurance companies to verify benefits, obtain pre-authorizations, and ensure claims are submitted accurately. Process patient payments and manage billing, including setting up payment plans in accordance with office policies. Maintain accurate and up-to-date patient records, ensuring confidentiality and compliance with HIPAA regulations. Facilitate communication between the dental team and patients, acting as the primary point of contact for patient inquiries related to treatment plans. Minimum Requirements High School Diploma or Equivalent 5+ years of dental experience with 3+ years of office manager/treatment coordination experience Leadership skills and a happy, personable persona. Key Competencies The requirements listed below are representative of the knowledge, skill, and/or ability required to be successful in this role but are not necessarily all-inclusive. Ability to effectively sell Dental Treatments. Ability to type at least 60 words per minute. Extensive knowledge of office management procedures. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Proficient with Microsoft Office Suite, and Dentrix software or related software. Excellent Leadership skills Ability to act with integrity, professionalism, and confidentiality Ability to demonstrate initiative and promptness. Ability to encourage and build mutual trust, respect, and cooperation among team members Ability to explain dental conditions consequences of treatment & non-treatment, financial options, dental benefits in an easy-to-understand manner for the patient. Schedule Full-Time; 5 days a week Benefits Medical and Vision Insurance Monthly Bonus Salary Range 70k - 90k per year (Dependent on Experience)

Why work for The Sheraton San Diego Resort? If you are seeking an exciting opportunity in Hospitality offering an elevated guest experience - Sheraton San Diego Resort is a fit for you! We are one of the largest and most renovated resorts in San Diego! Our culture is driven by our care for our guests and associates alike. Our mission is to be a resort where guests love to stay, and our associates love to work! Sheraton San Diego is a downtown waterfront resort that offers you breathtaking views of downtown San Diego and the San Diego Bay. We offer a competitive pay rate and a very complete benefit package; health insurance, paid time off, retirement plan, dental insurance, vision insurance, life insurance, employee discount, employee assistant program, complimentary parking and meals. Summary of Job Description A Front Office Supervisor oversees the operations of the front desk, guest service/PBX, concierge, and bell staff in a hotel, ensuring smooth check-in and check-out processes and providing exceptional customer service. Responsibilities include managing reservations, handling guest inquiries and complaints, and supervising front desk, guest service/PBX, concierge, and bell staff. The supervisor also assists with training new staff, monitoring performance, and implementing procedures to improve efficiency and guest satisfaction. Strong leadership, communication, and problem-solving skills, along with proficiency in hotel management software, are essential for success in this role. This position pays $23.00 per hour. Education/Experience Minimum 1 year experience in hotel leadership of front desk, concierge, customer service, or PBX preferred. High School Diploma or equivalent education required. Work Hours Will be required to work flexible scheduled shifts based on business needs. Scheduling includes holidays, nights, overnights and weekends depending on hotel events and functions. Job Requirements Understand the mission, vision, and goals of the hotel. Must be able to prioritize and work efficiently with limited supervision. Must be detail oriented and able to multi-task efficiently. Must be able to speak and understand and communicate the primary language(s) used in the workplace. Must possess excellent communication, follow up, and organizational. Must have the ability to push, pull bend, squat and lift on a regular basis. Safety requirements of PPE as needed for duty assigned and with use of required tools and equipment. Must be able to perform job functions with attention to detail, speed and accuracy; prioritize, organize and follow-up. Be a clear thinker, remaining calm and resolving problems using good judgment. Follow directions thoroughly; understand a guest's service needs; work cohesively with co-workers as part of a team. Must be able to understand guest's service needs. Maintain confidentiality of guest information and pertinent hotel data. Strong leadership skills and has the ability to apply them. Ability to meet or exceed productivity, goals and performance standards. Essential Job Duties Supervise the shift and day to day operations to ensure exceptional guest service. Work closely with department managers to control labor and productivity. Respond to emergency situations and work with local authorities. Review work assignments of employees and make adjustments as business needs. Communicate throughout the day with Front Office and other departments to ensure total guest satisfaction. Hold a pre-shift meeting with staff prior to reporting to stations. Consistently monitor the performance of associates on an on-going basis and assist the department manager in providing feedback. Supervise the staff and handle associate situations. Maintain efficiency in the operation of the staff in a high standard of quality of service and courtesy, bringing total satisfaction to our guests and the hotel. Prepare and submit incident, accident or injury reports when needed. Ensure all associates are safety conscious and trained in safe work practices. Follow 4 Keys service standards, standard operation procedures, and safety standards. Follow safety and security procedures. Work cohesively with co-workers and all departments as part of a team. Follow all appropriate policies and procedures while constantly striving to improve standards of operations. Adhere to attendance and reliability standards. Follow all additional duties as assigned by management. All duties and requirements stated are essential job functions. This description is not an exclusive or exhaustive list of all functions that an associate in the position may be asked to perform. This does not create an employee contract, express implied, or otherwise, and does not alter the “at will” employment relationship of the employer or employee. Management reserves the right to change, modify and/or alter any of the duties listed to meet business needs. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you need accommodation for any part of the application process because of a medical condition or disability, please contact: *****************************************. Sheraton San Diego Resort is an Equal Opportunity Employer M/F/Disability/Veteran and Drug Free.

Job DescriptionDescription: Responsible for the day-to-day management of all Front Office operations, including Front Desk, Reservations, Bell Stand, and Valet services. ESSENTIAL DUTIES AND RESPONSIBILITIES • Ensure smooth and efficient Front Office operations, including proper check-in/check-out procedures, reservations handling, bell services, and valet operations. • Oversee guest service to ensure guest expectations are consistently met and exceeded. • Receive, respond to, and follow up on guest feedback. • Monitor reservation sales calls and provide coaching and performance feedback to staff. • Supervise cash and charge transactions, ensuring accuracy of financial records and daily balances. • Prepare, implement, and monitor department procedures; communicate and interpret company policies; and enforce safety regulations. • Assist in implementing the company's revenue management strategies. • Serve as Manager on Duty when assigned. • Attend and participate in meetings, training sessions, and other management activities. • Assist with preparation of budgets, forecasts, and departmental reports (e.g., P&L, labor reports). • Assist with managing and troubleshooting hotel systems to ensure functionality and accuracy. • Train new and existing Front Office staff. • Ensure accuracy of time edits and staff scheduling. • Monitor and maintain adequate inventory of Front Office supplies and reorder as needed. • Must be available to work mornings, evenings, weekends, and holidays as required. • Perform other duties as assigned. Requirements: