Office Manager Jobs in Chula Vista, CA

Sunday Golf is hiring! But if you would like to be considered, you must follow the directions below under “How to Apply”. Schedule: Tuesday, Wednesday, and Thursday, 20-24 hours per week (or a similar flexible arrangement). About the Role: We're on the lookout for an organized and proactive Office Manager to join us on-site at our San Diego HQ! This role is the heartbeat of the Sunday Golf office, helping keep operations smooth, the environment inspiring, and the vibe on point. From stocking snacks to planning team events, your work will directly impact our culture and productivity. If you're a natural problem-solver who thrives on creating order, fostering collaboration, and cultivating a positive atmosphere, this is your opportunity to shine. Who We Are At Sunday Golf, our purpose is simple: to remind the world that life is meant to be enjoyed. We believe in taking the time to savor the little moments, whether it's a relaxing round of golf, the perfect sunset, or a laugh shared with friends. Everything we do is driven by this mission-from our innovative products to the vibrant, fun-loving culture we cultivate every day. Our Values Are... Team: We put team first. Hungry: Always striving for growth. Efficient: Work smart, stay accountable. Fun: Enjoy more! We are a hybrid company. That said, our company is based in the San Diego Area (Sorrento Valley). This role is not a remote position. It is required to be onsite 3 days per week, Tuesday, Wednesday, and Thursday. Why This Role Matters: Creating a Productive Environment: As the heartbeat of our office, you'll ensure our workspace is organized, efficient, and inspiring, enabling the team to focus on what they do best-creating innovative products and experiences that bring joy to our customers. Fostering Team Connection and Culture: By coordinating events, meals, and a welcoming atmosphere, you'll play a key role in maintaining our team-oriented, fun, and collaborative culture, which is central to achieving Sunday Golf's purpose. Keeping Operations on Track: Your proactive approach to managing office tasks, shipments, and inventory will ensure the behind-the-scenes operations run smoothly, supporting every department in delivering on their goals effectively. RESPONSIBILITIES: Office Operations and Cleanliness Handle urgent requests, process returns as needed, and manage product development samples. Maintain office cleanliness, including taking out the trash, organizing spaces, and ensuring items are returned to their proper locations. Create and enforce schedules or processes to maintain an orderly workspace. Stock the office with drinks, snacks, and other necessary supplies. Supervise HQ inventory management, including cycle counts and storage optimization. Office Shipments Management Oversee office shipments through Fulfil, including replacement orders, urgent and special orders. Coordinate deliveries, photo samples, and carrier drop-offs, utilizing services like "Uber packages" as needed. Team and Delegation Support Act as the primary point of contact for coordinating and delegating office tasks across departments. Communicate effectively with team members to request assistance for office projects requiring additional resources. Communicate effectively with 3rd party vendors for office projects. Office Experience and Atmosphere Foster a positive and welcoming office vibe by organizing, decorating, and setting up the space to reflect Sunday Golf's core values: team-oriented, hungry, efficient, and fun. Coordinate team meals, events, and other office needs to support a cohesive team environment. Take initiative to proactively anticipate and address team needs. Errands and External Coordination Plan and execute weekly errands, including inventory management and drop-offs. Maintain reliable transportation for running errands efficiently. Manage product disposal and recycling efforts. Cross-Departmental Support Serve as the administrative support for all departments, ensuring seamless communication and task execution. Proactively identify and own high-priority projects while providing ongoing support to the office team. Manage purchasing activities, including vendor selection and procurement, ensuring timely delivery and cost efficiency; assist with team travel arrangements, including booking flights, and accommodations, and coordinating itineraries as needed. _____________________________ Systems Used: Extensiv - WMS Asana - Project Management Fulfil - ERP Google Suite - Internal System Trainual - Processes Loom - Processes & Communication Slack - Communication What You Bring: Exceptional organizational skills and an eye for detail. Exceptional written and verbal communication skills, with the ability to communicate clearly and effectively. A proactive mindset with problem-solving skills to handle anything that comes your way. A natural attitude of "no task is too small or too big to tackle," embracing challenges with enthusiasm. Ability to juggle multiple tasks, prioritize effectively, and meet deadlines. Experience with inventory management is a plus (and even better if you're familiar with tools like Fulfil), but it's not required. A team-first mentality with a knack for fostering collaboration. Reliable transportation for errands and external tasks. Compensation: Compensation is $25-$30 per/hour. Part-Time Employee Benefits Include: Computer and equipment provided by Sunday Golf Employee discounts Company golf outings PTO Available (Just make sure you have things covered) How to Apply How to Apply: ( It is very important to follow the directions below to be considered. ) Email ***************** with the subject: "FORE Office Manager - [Your Name]". Include a link to a Loom video of yourself (under 4 minutes) answering: Can you describe a time when you successfully organized and managed multiple tasks or projects at once? In this role, no task is too big or too small. Can you share an example of when you took on a task outside of your typical responsibilities to help a team or company succeed? What excites you about this role Attach your resume (first & last name in the title). Mention how you found us. What to Expect During Our Interview Process We strive to respect your time and ensure a smooth, transparent hiring process. Our goal is to complete the process within one month, from the initial phone screen to the final offer. We'll keep you updated throughout, including if we decide not to move forward. If your application is selected, here's what to expect: Phone Interview Video Interview with the Hiring Manager Video Interview with Owners In-Person Interview in San Diego Reference Checks Offer Call Offer Letter Onboarding