Office Manager Jobs in Clifton, NJ

About Us: Apex Heart & Vascular is a leading cardiovascular care center located in Nutley, NJ. Led by Dr. Shah, we are committed to providing advanced, patient-centric treatments for a range of cardiovascular conditions. With a focus on patient well-being and a dedication to quality, we hold 4 IAC certifications, a testament to our excellence in care. Our facilities across northern New Jersey offer specialized cardiovascular care that is accessible and exceptional, with a strong emphasis on preventive care and minimally invasive approaches. Job Description This is a full-time on-site role for a Regional Office Manager at Apex Heart & Vascular Center in Nutley, NJ. As the Regional Office Manager, you will be responsible for overseeing day-to-day administrative tasks, managing office flow throughout the day, supervising front office staff, handling vendor and service provider relationships, ensuring timely invoicing and payments, providing excellent customer service, managing office equipment and supplies, and assisting with office administration duties. This role requires strong communication skills and the ability to work collaboratively with a team. Qualifications Bachelor's degree is required. Healthcare Administration Degree is preferred. Excellent communication and interpersonal skills Experience in administrative assistance and office administration Experience in a medical office (a plus) Proficiency with office equipment and technology Strong customer service skills Attention to detail and organizational skills Ability to multitask and prioritize tasks effectively An understanding of medical terminology and procedures is a plus Experience with EMR's & computers Ability to drive to multiple offices within NJ Bilingual: Spanish (Preferred) Benefits: 401 K Health insurance Competitive salary Growth potential Great office environment Job Type: Full-time

At HGS CX Technologies, Inc, we seek a Part-time Office Manager for our 75 Rockefeller Center location who is responsible for overseeing and organizing office operations and procedures to ensure efficiency and productivity. This role manages administrative tasks such as correspondence flow, filing, and supply requisition. The Office Manager also coordinates clerical activities across departments, evaluates office production, and implements process improvements to enhance workflow efficiency. Essential Duties Responsibilities: Oversee the management of the office and facilities. Manage office operations, ensuring smooth administrative functions, document management, and compliance with internal policies. Responsible in coordinating with the Building Administrators for all issues concerning the site/property (Building Safety & Inspection documentation) Ensure all the equipment in the office is in working order Ensure the safety of the facilities from fire, theft, and other emergencies by initiating regular protocols on safety measures in the office. Provides emergency preparedness information, audio visual presentations for the Facility Team related activities Act as point of contact for office repairs and maintenance issues Schedule and oversee maintenance activities, such as HVAC and housekeeping services Responsible in investigating, analyzing, and evaluation of housekeeping-related incident cases reported Responsible in creation/deletion of access of employee, visitors, contractors, and outsourced personnel Evaluate office productivity, ensure procedures and being followed across all teams to ensure better workflow. Plan office layouts and initiate cost-saving measures to optimize resources. Monitor and replenish office supplies, including stationery, kitchen supplies, and cleaning products. Manage inventory levels and place orders as needed to maintain adequate stock. Greets guest and visitors, sets positive tone in the office, and maintains a clean office environment Answer and direct phone calls in a polite and friendly manner Receive deliveries; sort and distribute incoming mail Ability to handle confidential information in a responsible manner Assisting with a variety of administrative tasks including copying, scanning, faxing, and taking notes Other related duties as assigned Qualifications: Education equivalent to a bachelor's degree or equivalent work experience. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint, Teams), Adobe Acrobat, Zoom, and survey and scheduling tools. Proven experience in office management, administration, or a supervisory clerical role. Strong organizational skills with the ability to manage multiple tasks. 1+ years of relevant experience High level of discretion and professionalism when handling sensitive information, and office matters Excellent communication and interpersonal skills. Additional qualifications in facilities management or related fields are a plus. Ability to evaluate and improve office procedures for increased efficiency. Must pass pre-employment criminal background check

THE CLIENT Our client is an asset manager with offices around the globe and about two hundred employees globally. They are opening up their first North American office in New York and are excited to bring in an administrator to bring the culture! THE ROLE This is an Executive Assistant/ Office Manager position to be the sole admin support for the New York office. This individual will mainly supporting two Managing Directors on the business development team with additional hoc support to the growing office. Responsibilities include, but are not limited to: Calendar management Complex travel coordination, both domestic and international Roadshow coordination Expense reconciliation for at least four individuals Assist with office moves Manage the conference rooms and overall office maintenance Greet guests and order catering Ad hoc projects as needed THE CANDIDATE The ideal candidate will have a no-task-to-big or small mentality. They will have high humility, strong attention to detail, and a willingness to go above and beyond to ensure everyone is cared for on the team Key requirements includes: 5+ years of experience as an Executive Assistant Experience managing an office Experience helping with office moves preferred Proficiency in Microsoft Office Suite Extremely organized and detail-oriented Strong communication skills; both verbal and written THE COMP/BENEFITS Paying up to $120k on base 5 days in the office Great benefits package! Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

EllaOla is a premium family wellness brand based in New York City. We developed our products with a team of Harvard dermatologists and pediatricians to create a luxurious science-first, plant-based wellness collection offering the safest and most effective for the whole family. Featured in Harper Bazaar, Glamour, Forbes, Town & Country and Marie Claire and sold in Nordstrom, Macy's, Bloomingdales and Babylist. Role Description We are seeking a Customer Experience Manager to ensure outstanding support at every step of the customer journey. In this role, you'll streamline processes, handle inquiries, and collaborate with other teams to enhance the quality and efficiency of our service. Key Responsibilities: Create and implement a robust customer experience strategy aligned with the company's mission, brand values, and business goals, ensuring a customer-first culture throughout the organization. Lead initiatives to enhance customer satisfaction, retention rates, and lifetime value across all channels. Use customer feedback, analytics, and market research to identify trends and address pain points, delivering actionable insights that improve the customer experience. Ensure timely and effective resolution of customer inquiries and issues Serve as the voice of the customer within the organization, ensuring that customer insights are integrated into product development, marketing campaigns, and operational strategies. Design and execute initiatives to gather customer feedback through surveys, reviews, and social media monitoring. Identify and implement creative solutions and technologies to elevate the customer experience. Qualifications 5+ years in customer experience, customer success, or related roles, ideally within the CPG or wellness industry. Proven track record of developing and executing customer experience strategies Deep commitment to health, wellness, and continuous learning, with a customer-first mindset. Exceptional interpersonal and communication skills In-depth understanding of customer journey mapping, customer satisfaction metrics, and customer support. Data-driven mindset with the ability to translate insights into actionable strategies

Job Title: Temporary Office Administrator (Contract) 📍 Onsite | New York City 💼 Hedge Fund | Financial Services 💲 $36-$46/hour (based on experience) We're partnering with a leading hedge fund in New York City to find a proactive, polished, and highly organized Office Administrator for a full-time, onsite contract role. This is an excellent opportunity to join a high-performing, fast-paced environment and make an immediate impact by supporting day-to-day office operations. You'll work closely with a busy Office Manager, stepping in as a key resource to keep things running seamlessly. This is a 3-month contract to start, with the strong potential for extension based on business needs. What You'll Do: Provide administrative support to ensure smooth office operations Coordinate meeting logistics including conference room booking and prep Place catering orders and manage office event logistics Maintain office inventory and supply orders Assist with internal communications and ad hoc requests Keep the workspace organized and functioning efficiently What We're Looking For: 4-6 years of experience in office administration or operational support (within financial services is a must) Strong multitasking abilities and a sharp attention to detail Clear, professional communication skills - written and verbal Tech-savvy with proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) Comfortable using tools like Canva for internal invites and materials Bachelor's degree required This role is ideal for someone who enjoys being the go-to person in the office - a natural problem-solver who thrives in structured environments and enjoys supporting a collaborative team. 🔸 5 days/week onsite - must be based in or able to commute to NYC

Tips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall. Job Title: Office Manager Company: Roof Shark About Us: This is a fast-growing company led by a seasoned/highly experienced owner in the roofing and construction industry, committed to excellence and innovation. We take pride in delivering high-quality solutions and exceptional service to our clients. Job Description: Roof Shark is looking for a dynamic and detail-oriented Office Manager to join our team at our Elmwood Park, NJ location. As the Office Manager, you will play a crucial role in ensuring the seamless operation of our office and providing top-notch administrative support to our executive team in the roofing and construction sector. Salary: 55 - 60 K annually Responsibilities: Manage and coordinate Team calendars, meetings, and travel arrangements. Answer phones and provide professional and courteous assistance to callers. Handle communication on behalf of the owner including emails, calls, and other correspondence. Efficiently manage online platforms such as Yelp, Thumbtack, and our Google Business Page, focusing on the roofing and construction industry. Schedule sales calls for our sales team, ensuring optimal time management in the roofing and construction sector. Manage our CRM System (Customer Relationship Management) to maintain and update client information within the roofing and construction industry. Prepare reports, presentations, and other documents for client and prospect meetings in the roofing and construction context. Oversee office operations, including office supplies, equipment, and facilities specific to the roofing and construction field. Assist in the coordination of roofing and construction company events and functions. Handle confidential information with the utmost discretion. Quickbooks - Book keeping Qualifications: Proven experience as an Executive Assistant, Office Administrator, or in a similar role within the roofing and construction industry. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Proficient in Microsoft Office Suite. Ability to handle confidential information with discretion. Proactive problem-solving skills. High level of attention to detail. Experience in answering phones and providing exceptional customer service in the roofing and construction sector. Proficient in managing apps such as Yelp, Thumbtack, and Google Business Page within the roofing and construction industry. Familiarity with scheduling tools and CRM systems in the context of roofing and construction. Requirements: Bachelor's degree in Business Administration or a related field (preferred). A minimum of 2 years of relevant experience in the roofing and construction industry (preferred). Proficiency in CRM software How to Apply: If you are a motivated and organized professional eager to contribute to a dynamic team in the roofing and construction sector, please submit your resume and cover letter to ****************** with the subject line Office Manager Application - [Your Full Name]." Deadline for Applications: the position will remain open until filled Join us in shaping the future of the roofing and construction industry at Roof Shark! We look forward to reviewing your applications

Executive Assistant & Office Manager 💼 Company: The Bromley Companies About the Role We're looking for an Executive Assistant & Office Manager to be the right hand to our CEO and Chairman while keeping our NYC office running smoothly. If you're an organized, tech-savvy multitasker with strong communication skills and a proactive mindset, this is your chance to play a key role in a fast-moving, entrepreneurial real estate firm. This is more than just an admin role-you'll be a problem solver, project manager, and culture driver who keeps things efficient and people connected. This job is in office Monday-Friday. What You'll Do ✨ Executive Support Manage calendars, schedule meetings, and coordinate travel. Assist in planning company events (including our annual firm meeting of 50+ guests). Draft correspondence and prep materials for meetings. Work on special projects, marketing documents, and more-expect to wear many hats! 🏢 Office Management Be the face of the office-greet visitors and manage office systems. Order supplies, coordinate with vendors, and oversee IT needs. Support HR with new hire onboarding and benefits coordination. Ensure smooth day-to-day operations and help define new strategies for efficiency. Who You Are ✔ Highly organized - You can juggle multiple tasks and prioritize like a pro. ✔ Excellent communicator - Strong written and verbal skills. ✔ Tech-savvy - Comfortable with Microsoft Office, Google Suite, LinkedIn. ✔ Problem solver - You anticipate needs and act fast. ✔ Self-starter - You take initiative and thrive with minimal oversight. ✔ Professional & personable - You're polished, approachable, and great with people. What You Need 4+ years of executive support experience. BA/BS degree (or equivalent experience). Experience working with senior executives in a fast-paced environment. A desire to grow with an innovative, family-run real estate firm. 🔹 Ready to Join Us? Send your resume to ************* About The Bromley Companies The Bromley Companies (*************** is a dynamic, entrepreneurial real estate investment and management firm with a 52-year track record and a portfolio spanning office, retail, student housing, land, and industrial properties across NYC, Illinois, and Florida.

Summary of Responsibilities As the Administrative Assistant/Office Manager at the Gateway Development Commission, you will play a pivotal role in supporting our Office of the Inspector General. You will be responsible for providing comprehensive administrative assistance to the team, ensuring seamless operations, and contributing to the overall success of the organization. The ideal candidate will have a strong understanding of executive-level operations and be able to provide high-level support to the senior leadership team in a fast-paced and demanding environment. Essential Functions Efficiently manage the Inspector General's calendars, appointments, and travel arrangements, ensuring optimal use of their time and resources. Prepare and organize documents, presentations, and reports for meetings, conferences, and other executive engagements. Act as a liaison between the team and internal/external stakeholders, always maintaining effective communication and professionalism. Prioritize and handle incoming communication from our Whistleblower Hotline, including emails, phone calls, and inquiries, with discretion and responsiveness. Assist in planning and coordinating special events, conferences, and board meetings, ensuring successful execution and smooth logistics. Maintain confidentiality and handle sensitive information with the utmost professionalism and integrity. Conduct research and gather data on various projects, initiatives, and educational trends to support decision-making processes. Collaborate with other administrative staff to optimize office efficiency and contribute to a positive work environment. Job Requirements Bachelor's degree in business administration, operations manager or a related field. At least 5 years of proven experience as an executive assistant or in a similar role, supporting C-level executives or senior management. Exceptional organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively. Excellent written and verbal communication skills, with strong attention to detail and accuracy. Proficiency in office software (Microsoft Office, Google Workspace) and the ability to learn new tools and technology quickly. Demonstrated ability to work independently, take initiative, and anticipate the needs of executives. A professional and approachable demeanor, with strong interpersonal skills to interact with diverse stakeholders.

KINESSO is the technology-driven performance marketing agency that sits at the very heart of IPG Mediabrands, providing actionable growth for both our agency partners and clients. We turn ‘action' into ‘outcome' for our clients, leveraging our unique capabilities in optimization, analytics, AI and experimentation. KINESSO has brought together the collective power of what was formerly Matterkind, Reprise, P3 and Kinesso under one collective entity that will serve as the most powerful delivery engine in the industry. We have extensive offerings spanning across performance marketing and data and technology. Fueled by a deep understanding of consumer behavior, we offer an end-to-end engine of planning and optimization while also delivering on data-driven strategy for social platforms, actionable growth in e-commerce, and creating curated marketplaces specific to each client's function and needs. The company has more than 6,000 employees operating in more than 60 countries. Learn more at **************** Position Summary Who you are: A passionate and driven paid social professional, you excel at translating the digital strategy set at the senior level into daily tactical execution. You're ready to challenge the norm to produce world-class paid social campaigns for high profile brands and take pride in your ability to clearly articulate the outcomes of the tactics and the strategy to the client as the day-to-day client lead. You thrive in a multi-functional role and enjoy training and coaching team members to ensure flawless tactical execution. Responsibilities · Responsibilities will be across social media platforms such as Facebook, Instagram, Pinterest, SnapChat, Twitter, LinkedIn, TikTok and Reddit · Responsible for overseeing Paid Social Senior Specialists, Specialists and Associates on the team and owning their career development · Developing and overseeing optimizing, and maintaining paid social campaigns for clients, including coordination of assets between creative agencies and budget management · Developing, executing, and testing across campaign variables that create client-specific insight and feed future successions of testing · Maintaining and optimizing client campaigns to improve overall performance against pre-determined benchmarks on an ongoing basis · Understanding client goals and how to maximize those measures of success through tactical strategies and technologies · Brainstorming and researching new first to market ideas including new betas and opportunities with our partners. · Strong familiarity with 3rd-party tracking vendors and integrating with social platforms Required Skills & Experience · Substantial experience in account management, planning, and/or performance media experience · Strong working understanding of the Paid Social platforms, including major players and supporting technology Facebook Ad Manager, Twitter Ads, etc. · Demonstrable experience working with multiple partners, on enterprise level paid social media accounts with diverse budget levels and objectives · Proven ability to understand high-level client goals and how they translate into paid media strategy when applied via online technologies · Ability to effectively communicate processes and tactics to clients, peers, and junior members of the team · Excellent written and verbal communication skills · KINESSO does not require candidates to have a college degree Desired Skills & Experience · Agency experience strongly preferred · Detail and process oriented, with the ability to multitask and prioritize tasks based on client objectives · Time management skills We See You At IPG Mediabrands, we are unified behind a commitment to fostering a culture of inclusion and belonging. Together, we shine through a set of shared values and behaviors. We take pride in our responsibility to our clients, communities, and to each other. We embrace differences and recognize the unique value that each of us brings to our community. We encourage you to apply, as unique backgrounds, perspectives, and lived experiences are welcomed. We See You at IPG Mediabrands. Wage and Benefits We offer a Total Rewards package that includes medical and dental coverage, 401(k) plans, flex spending, life insurance, disability, employee discount program, employee stock purchase program and paid family benefits to support you and your family. To give you the ability to better meet your personal needs, and in support of your physical and emotional well-being, you will receive discretionary time off days and company-wide Appreciation Weeks and Wellness Days. We also offer a competitive Total Compensation package, including a competitive salary and eligibility for an annual discretionary incentive award or a relevant incentive award. The salary range for this position is posted below. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position, market considerations, budgetary considerations, tenure and standing with the Company (applicable to current employees), as well as the employee's/applicant's skill set, level of experience, and qualifications. Employment Transparency It is the policy of Mediabrands, division of the Interpublic group, to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, ethnicity, gender, age, religion, creed, national origin, sexual orientation, gender identity, marital status, citizenship, genetic information, veteran status, disability, or any other basis prohibited by applicable federal, state, or local law. Please note this is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. The employer will make reasonable accommodations in compliance with the American with Disabilities Act of 1990. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and other job functions are subject to modification. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions. For applicants to jobs in the United States: In compliance with the current Americans with Disabilities Act and state and local laws, if you have a disability and would like to request an accommodation to apply for a position with Mediabrands, please email accommodation@mbww.com. About IPG Mediabrands IPG Mediabrands is the media and marketing solutions division of Interpublic Group (NYSE: IPG). IPG Mediabrands manages over $47 billion in marketing investment globally on behalf of its clients across its full-service agency networks UM, Initiative and Mediahub and through its award-winning specialty business units Healix, Kinesso, MAGNA, Mediabrands Content Studio, Orion Holdings, Rapport, and the IPG Media Lab. IPG Mediabrands clients include many of the world's most recognizable and iconic brands from a broad portfolio of industry sectors including automotive, personal finance, consumer product goods (CPG), pharma, health and wellness, entertainment, financial services, energy, toys and gaming, direct to consumer and e-commerce, retail, hospitality, food and beverage, fashion and beauty. The company employs more than 18,000 diverse marketing communication professionals in more than 130 countries. Learn more at ***********************

Lamson & Cutner, P.C., provides Elder Law and Estate Planning services in the New York City Metropolitan Area. The firm has offices in midtown Manhattan and Westchester County. Lamson & Cutner's approach is to start with a clear understanding of the client's situation and objectives, and then to discuss options and develop a plan to achieve those objectives. The firm makes sure that the plan is properly implemented and provides exceptional personal service. We vigorously defend our clients' interests in all matters. Role Description This position is a full-time on-site Office Manager/Billing Coordinator in our midtown Manhattan office. The Office Manager role includes responding to inquiries from prospective, current, and former clients; maintaining the office calendar; handling mail, FedEx, and UPS; managing office supplies and maintenance of equipment; and generally pitching in where needed. The Billing Coordinator role includes preparing and sending invoices and tracking payment and collections. Candidate Qualities We are seeking a professional who is motivated, organized, proactive, attentive to detail, and capable of juggling multiple priorities in a fast-paced, collegial environment. The candidate should be a team player. Experience and Qualifications Communication and customer service skills Office administration skills Proficiency in managing office equipment and supplies Experience in a legal or professional services environment is a plus Experience with Clio Manage and Clio Grow software is a plus Proficiency in Microsoft Office suite Associate's or Bachelor's degree preferred NOTE: Applications must be accompanied by a short cover letter describing the applicant's interest in the position, and their particular qualifications. Cover letters should be addressed to *************************

Sisley Paris is a French cosmetics company that specializes in creating and distributing high-end skincare, make-up products, and fine perfumes. It is currently sold in high-end retail distribution in the US & Canada such as Neiman Marcus, Nordstrom, Saks Fifth Avenue, Bloomingdales, Holt Renfrew & Blue Mercury, as well as online, spas and owned retail. The brand retails over $100M annually and is experiencing double digits growth. Founded in 1976 by Hubert d'Ornano, Sisley was a pioneer in using botanical active ingredients and essential oils in beauty products. With a rigorous approach to research and a focus on Phyto-Cosmetology, Sisley offers innovative and high-quality products. The Company upholds five core values: Collaborative, Mindful of others, Entrepreneurial, Responsible, and Organized. These values are at the heart of everything we do and inspire our employees to embody them in every aspect of their work. Luxury French cosmetics brand, Sisley-Paris, is looking for a highly organized and resourceful Office Manager to support the daily operations of our office and provide high-level administrative support to the President of the company. The ideal candidate will be a proactive problem solver with exceptional communication skills, keen attention to detail, and the ability to manage multiple priorities with discretion and efficiency. Core Responsibilities: General: Must be an independent thinker with hands-on, can-do, “roll up your sleeves” attitude, an open-minded team player with a collaborative attitude. Must be highly organized, detail-oriented, and can thrive in a fast-paced, deadline-oriented and high-energy environment. Ability to work well in a team environment but flexible working independently, meeting goals and deadlines. Office Management: Oversee the day-to-day operations of the office, ensuring a productive and well-functioning workplace environment. Manage office supplies inventory, ordering, and vendor relationships. Coordinate office maintenance, repairs, and equipment management. Implement and maintain office policies and procedures. Plan and coordinate office events, meetings, and team-building activities. Handle incoming and outgoing mail, shipping, and deliveries. Serve as the primary point of contact for office-related inquiries and issues. Executive Assistant Support: Provide comprehensive administrative support to the President, including managing calendars, scheduling meetings, and preparing agendas. Coordinate travel arrangements, including flights, accommodations, and itineraries. Prepare and edit correspondence, presentations, reports, and other documents as needed. Handle confidential information with discretion and maintain confidentiality at all times. Serve as a liaison between the President and internal/external stakeholders. Track and prioritize tasks and follow up on action items to ensure deadlines are met. Customer Service Support: Serve as the first point of contact for clients and customers, ensuring a professional and welcoming experience. Address customer inquiries via phone, email resolving issues promptly and professionally. Manage customer records and maintain accurate documentation in the CRM system. Collaborate with other departments to ensure customer needs are met efficiently. Identify and escalate complex issues to appropriate teams for resolution. Required Experience and Skills: Bachelor's degree or equivalent experience preferred. Proven experience as an office manager, executive assistant, or similar role. Exceptional organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software tools. Ability to multitask and prioritize workload effectively. Discretion and ability to handle sensitive information. Strong problem-solving skills and attention to detail.

Our client, the country's largest lending-exclusive financial company, is actively hiring an Office Manager to join their team in Midtown, New York City! This role will be fully onsite, all candidates must be local. *This is a 3 month W2 contract with benefits offered!* As an Office Manager, you will be responsible for overseeing this office's daily operations and reporting to the Deputy Chief of Staff. They are looking for someone who will serve as the point of contact for employees and clients while ensuring a productive office culture. Responsibilities: Handle scheduling and coordinating meetings and events including catering Manage the on-site IT/desktop support staff by prioritizing technology needs Maintain office and pantry supplies inventory Serve as a POC for visitors and external vendors Manage office facilities and communicate with building management regarding issues Skills: Bachelor's degree 4-6+ years of experience in office management Prior experience working in the Financial Services industry is a plus Motion Recruitment Partners is an Equal Opportunity Employer, including disability/vets. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.

Seeking a strong Executive level Administrative Assistant/Office Manager to support the CEO. This position will be supporting a great team with a growing prestigious company. -5-10 years of Experience in Executive Administration -Experience in a corporation, small company administration, work with CEO -High Level Proficiency in MS Office (Word, Excel, PowerPoint and Outlook) -Ability to maintain confidential professionalism -Extremely Professional and strong communication skills Maintains day to day administrative responsibilities for the office including answering calls, responding to department emails, checking department voicemails, comapny events submitting maintenance requests for staff, scheduling meetings, airlines, and responsible for recording meeting minutes where needed. Work with Purchasing, Accounts Receivable and other departments. Process and maintains personnel records, appointments, change of status, Assist with meeting logistics including the room scheduling, ordering of food, arranging for tables, marker boards, work with purchasing on inventory needs. Coordinate departmental activities and special projects Desired Skills and Experience Seeking a strong Executive level Administrative Assistant/Office Manager to support the CEO. This position will be supporting a great team with a growing prestigious company. MUST BE IN OFFICE 5 DAYS A WEEK. Needs to seamlessly pivot with job duties -5-10 years of Experience in Executive Administration -Experience in a corporation, small company administration, work with CEO -High Level Proficiency in MS Office (Word, Excel, PowerPoint and Outlook) -Ability to maintain confidential professionalism -Extremely Professional and strong communication skills Maintains day to day administrative responsibilities for the office including answering calls, responding to department emails, checking department voicemails, submitting maintenance requests for staff, scheduling meetings, airlines and responsible for recording meeting minutes where needed. Work with Purchasing, Accounts Receivable and other departments. Process and maintains personnel records, appointments, change of status, Assist with meeting logistics including the room scheduling, ordering of food, arranging for tables, marker boards, work with purchasing on inventory needs. Coordinate departmental activities and special projects

About the Opportunity Our client a multi-family residential real estate development firm that is looking to hire an Office Administrator for New York City location. The role involves a mix of office duties and direct support to the CEO, with tremendous potential for the individual to grow alongside the firm in the future. The annual base salary range is $70,000 to $95,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer. Job Responsibilities Support the CEO and Management Team Perform day-to-day office management for the office Maintain equipment and office supply inventory Provide general administrative support to staff including mailings, preparation of travel reports, coordinating travel, and preparation of pre-meeting materials Undertake other duties/special projects as requested Book personal travel for the CEO and run errands as needed Job Requirements Bachelor's Degree Required 3+ years of Administrative Office and Personal Assistant support Experience within Real Estate is a + Strong Excel and PowerPoint - Quickbooks is a huge + Have a proactive mindset and like helping people solve problems Bookkeeping/Accounting Support is a + Be able to commute to Midtown 5 days a week

Office Manager Job Description The Office Manager ensures smooth office operations by coordinating administrative tasks, managing office supplies, handling vendor relationships, and supporting staff. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Key Responsibilities: Oversee daily office operations and ensure a productive work environment. Manage office supplies, equipment, and inventory. Coordinate and maintain vendor relationships for office services (e.g., cleaning, IT support, supplies). Assist in budget management, expense tracking, and financial reporting. Supervise administrative staff and delegate tasks as needed. Ensure compliance with company policies and procedures. Handle scheduling, meeting coordination, and travel arrangements. Support HR functions, such as onboarding new employees and maintaining personnel records. Process invoices, purchase orders, and other financial documents. Manage office communications, including phone calls, emails, and mail distribution. Oversee office maintenance, security, and safety protocols. Qualifications & Skills: Bachelor's degree in business administration, management, or a related field (preferred). Proven experience in office management, administration, or a similar role. Strong organizational and leadership skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software. Excellent communication and interpersonal abilities. Ability to handle multiple priorities and problem-solve effectively. Knowledge of basic accounting and budgeting principles.

Management Consulting firm located in Bryant Park, Manhattan, is seeking to hire a Temporary Office Coordinator for 3-6 months to start on April 1st, 2025. This role will require 5 days/week on-site from 8:30am-6pm daily. While day-to-day responsibilities may vary, the core responsibilities will consist of being the main in-office point of contact for any office needs that leadership team members may have. Will require attention to detail and ability to plan and execute in-person meetings, coordinating with all relevant vendors and other departments, and ensuring a high standard of customer service for our leaders and their clients. This also includes providing support for other in-office needs for our leadership team members, as the connection between their remote or local assistant and any in-office needs. Pay rate is $27/hour. Responsibilities & Duties Collaborate effectively with all members of the EA/MA regional program, as well as colleagues across the firm, to coordinate and confirm meetings in the office space and serve as an at-cause peer and representative to clients Maintain documentation for office location on best practices for any local support needs including but not limited to: in-office support operations between remote EA/MA team members and local office support roles, restaurant recommendations, catering recommendations, et. Meet and greet clients or stakeholders when they are in the office for meetings, ensuring they have any support they need when they are in the space and throughout meeting Support and interface with all levels of organization's staff; display a high level of professionalism and discretion Work with EA/MA colleagues and local office teams (Office Services, Events, Reception, et) to proactively and consistently provide in-office support for meeting coordination and workshop logistics, including but not limited to managing room set-up and meeting details, serving as a client liaison, owning catering and food pick-up requests and any other details to ensure a successful experience and high levels of in person administrative service for our teams Provide occasional backup reception and other support needs teaming effectively with Office Services teams; manage office reservations and space conflict resolution; help other departments during surge periods (Recruiting, Office Services, Events, Talent, etc.) Operate as in-person go-to resource for leadership team needs, including but not limited to lunch pick up/drop off; printing and technology needs; other operations support requests as they arise Adhere to in-office working model with regular and consistent in-office presence Collaborate with key stakeholders to submit and reconcile expenses as they are incurred for meetings and events; as needed provide overflow expense submission support for Leadership Team members Qualifications High School Diploma or equivalent combination of training and experience Prefer a minimum of three years of experience in customer service, hospitality, executive assistance or related field Outstanding written and verbal communication skills; ability to effectively alter approach to match leadership team style and preferences Strong organizational skills, meticulous attention to detail and time management skills Demonstrated ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information Strong proficiency in Microsoft Windows, Outlook, Word, Excel, and PowerPoint Highly motivated; self-starter, strong customer service focus and interpersonal skills Ability to action feedback (formal and informal) to ensure high-level, tailored support based on the needs of each stakeholder Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

The Business Manager will act as an entrepreneur and take ownership of the Saks Fifth Avenue Boutique, driving for sales results and providing a best-in-class luxury client experience for all brand axes to establish long term relationships. Inspire and influence the Guerlain Selling Ceremony by acting as a brand ambassador and coaching and developing the Boutique team. Responsible for executing the business strategies as developed by Corporate and providing on-site retail sales support. Support is achieved through continuous training and motivation of Beauty Advisors and Selling Specialists, assisting in planning and executing all special event programs, and providing consistent communication with all partners. PRINCIPAL DUTIES AND RESPONSIBILITIES Act as a Guerlain Brand Ambassador Embody and communicate Guerlain's savoir-faire, heritage, and values. Be an expert; enable a client-oriented mindset and promote the vision of luxury and modernity. Act as an entrepreneur Be creative and innovative; a true problem solver. Contribute to the continuous improvement of the market with a test and learn approach. Identify opportunities and present forward-thinking solutions. Create strong relationships with key business partners, both in stores and in the Corporate office. Provide regular feedback to the Corporate office and contribute by sharing best practices with other Guerlain retail locations and counterparts. Act as a Business Developer of Customer Retention Management (CRM) by creating and growing the client base. Perform sales analysis and propose actions for improvement in partnership with the National Sales Director. Stay current with market trends. Propose and implement methods to connect with clients and build long-term relationships. Identify and analyze strengths and opportunities within the boutique and create action plans to grow the business in partnership with the National Sales Director. Always strive for more; be open to coaching and feedback and self-development Manage the Saks Boutique Achieve established retail and net sales goals as set forth by Corporate. Build a network of high-performing Beauty Advisors and Selling Specialists. Manage team of Beauty Advisors and Selling Specialists, including, but not limited to hiring, coaching, scheduling, and payroll. Partner with Education in the training and development of Beauty Advisors in line with the ambition of Guerlain's elevated Client experience. Responsible for regular coaching and feedback conversations with retail team members, including, but not limited to daily real time coaching, monthly productivity conversations, etc. Empower the team and set them up for success. Provide a customized service experience which includes offerings exclusive to the Saks Boutique. Ensure achievement of the boutique's sales targets and key performance indicators (KPI) of the Guerlain Scorecard (Retail and CRM). Create and foster long-term relationships with clients and develop client loyalty. Strive for operational excellence including but not limited to merchandising guidelines, grooming, and daily responsibilities. Facilitate the communication and logistical execution of store events and promote in-store animations. Manage boutique operations efficiently: sales analysis and reporting with key KPI, stock management, placing orders, and managing shift schedule for team members. Collaborate with corporate office and proactively provide feedback for continuous improvement. Build relationships with Saks partners; act as a liaison between the retailer and Guerlain's Corporate office Work with retail store management to ensure the proper planning and execution of product launches, promotions, and special events. Negotiate with store personnel to gain space and improve locations for all three-product axis in partnership with the National Sales Director Implement the corporate merchandising guidelines to ensure the company's brand image is properly represented In partnership with visual merchandising implement the corporate merchandising guidelines to ensure the company's brand image is properly represented and all seasonal updates are fully executed. Conduct all other job-related activities. SUPERVISION RECEIVED Account Executive SUPERVISION EXERCISED Beauty Advisors Selling Specialist Working Conditions Limited travel required (5-10%) QUALIFICATIONS & SKILLS REQUIRED 5+ years of prestige beauty, fragrance, and/or skincare sales and management experience with a strong understanding of details and service. Prior experience as Business Manager, Sales and/or Training. Passionate about Guerlain and its values and be able to convey this passion to the team and the clients. Empathetic and positive, results-oriented, and with an entrepreneurial mindset to develop the business. Team player and active listener, in addition to knowledge of how to recruit and build a high-performing and collaborative team. Effective communication skills required. Resourceful and strong analytic skills for proactive problem solving and for improving the store management on a continuous basis. Able to understand and maintain confidentiality of business. Microsoft Office experience preferred.

We are seeking a proactive and organized Office Administrator to support daily operations, assist with marketing and outreach efforts, and ensure smooth internal processes. This role involves general administrative support, light marketing tasks, data organization, and team coordination. The ideal candidate is detail-oriented, tech-savvy, and able to multitask effectively in a fast-paced environment. Key Responsibilities: Oversee office operations, ensuring smooth day-to-day workflow and team coordination. Manage scheduling, emails, and communication to keep projects and tasks on track. Support marketing efforts, including social media updates, email campaigns, and light graphic design. Maintain and organize internal databases, outreach lists, and company records. Assist in sourcing and organizing data for business development initiatives. Work closely with management to streamline processes and improve efficiency. Handle general administrative tasks such as document management, data entry, and reporting. Qualifications: Strong organizational and multitasking skills with high attention to detail. Excellent written and verbal communication abilities. Proficiency in Microsoft Office and familiarity with marketing tools (e.g., Canva, Constant Contact, social media platforms) is a plus. Ability to work independently, take initiative, and adapt to shifting priorities. Previous experience in an administrative, marketing, or operations role is preferred. This is a great opportunity for someone who thrives in a dynamic work environment and enjoys supporting a growing team. If you're highly organized and eager to contribute to a fast-paced business, we'd love to hear from you!

The Office Coordinator performs administrative functions and service-related tasks to support the agency's onsite day-to-day operations. These include operating mailroom and reception areas, managing training and meeting calendars, upkeep of workspaces, scheduling vendors for maintenance and repairs, and keeping stock of office supplies. The Office Coordinator interacts with advisors and staff in all departments and assists the management team with business development and operational support. JOB ACCOUNTABILITIES: Provide daily backup coverage for lunches/breaks/time off at reception Greet and welcome all employees and visitors in a professional, friendly, and hospitable manner Answer phone calls and ensure that all calls are directly promptly and properly Register visitors with building security Schedule conference rooms for staff and advisors Provide general support to our visitors Open, sort, and route incoming mail, including mail distribution to detached offices, brokers, and advisors Process all outgoing US mail, including UPS, and any other overnight delivery service Responsible for the daily operations of automated postal equipment and barcoding system Ensure the workspace is well-maintained Address office issues and requests related to our office space Assist with office move coordination Maintain our key closet Ensure routinely scheduled maintenance such as shredder services, vending machine, plant maintenance, window cleaning, and paint touch-ups are being met Schedule maintenance calls for our HVAC system Maintain and update our seating reservation app, Envoy Ad hoc technical support: assist with Wi-Fi connectivity, ZOOM meetings, and printing issues as needed Maintain inventory of office and pantry supplies and place orders as needed Review and itemize office expense bills; provide details to the Finance team Assist in vendor relationship management Coordinate company events and meetings, including logistics such as catering, IT set-up, etc. Maintain inventory of all FAF swag and marketing supplies Enforce office policies and procedures Assist with new hire onboarding Order and distribute building IDs Set up digital business cards for advisors Create office/workstation nameplates Provide lockers and keep track of usage Conduct office tours for guests and newly onboarded staff Provide administrative and office support to agency executives as needed Work on special projects as needed Required Knowledge Strong organizational skills and high attention to detail Microsoft Office Required Skills/Abilities Customer service experience Strong oral and written communication skills Planning and organizational skills Ability to work under pressure and with multiple people Takes pride in output and ownership in delivering superior results EDUCATION/EXPERIENCE Associate or Bachelor's degree preferred or equivalent experience Previous administrative experience in customer service or an administrative position for a Financial Services firm is preferred but not required Fifth Avenue Financial will never ask job candidates to pay any kind of fee, make cash or check advancements, cash checks or make an investment in any product or service or provide information such as credit card numbers or banking PIN numbers as part of our hiring process. If you are contacted by anyone asking for information outlined above it is likely fraudulent. If you have any concerns about the veracity of a request, please contact us directly to verify its legitimacy.