Office manager jobs in Danville, CA

Job type: FULL-TIME Division: GENERAL ENGINEERING Reports to GE Division Manager or Project Manager; coordinates office activities and maintains business files of projects by performing the following duties. Essential Duties: Assists project manager in preparation and filing of such documents as subcontracts, major purchase orders, vendors, general information/correspondence, and/or other business transactions in project management system. Sets up and maintains project files: subcontracts, purchase orders, vendors, and general information/correspondence and/or other business transactions. Prepares and distributes such reports as approved by the project manager: job and equipment, field staff, and administrative time sheets. Receives and distributes payroll checks. Processes and reconciles approved monthly billings by matching invoices with packing slips. Maintains payment log for subcontractors and purchase orders. Sends approved invoices on AP system, purchase orders, and project submittals to accounting and general engineering divisions. Electronically distributes submittals, Requests for Information (RFI), submittals, and correspondence for project engineers. Opens and routes incoming mail, correspondence, and prepares outgoing mail, UPS and overnight deliveries. Prepares and processes paperwork for newly hired and terminated employees; distributes project-related safety information. Orders and maintains inventory of office supplies. Greets and assists visitors; gives information to customers, employees, vendors, and business representatives. Performs other duties as assigned. Desirable Qualifications: 2+ years of office operations experience and/or training in office procedures and operations. Ability to organize office transactions and coordinate office activities related to a construction project. Proficiency in Microsoft Office applications (Excel, Word, etc.) Proficiency in Procore preferred but not required. Ability to establish and maintain collaborative and ongoing relations with supervisor/s, co-workers, field staff, vendors, and business associates. Excellent interpersonal, organizational, and communication skills. Physical Demands: The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Persons performing service in this position will lift up to 50 pounds of force or exert up to 20 pounds or more frequently to lift, carry, push, pull or otherwise move objects. This type of work involves sitting, standing, walking, kneeling, bending, and climbing for a varied amount of time. Close vision work is also required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Base Salary Range: $42,000 to $60,000 Annually Pay may vary based upon relevant experience, skills, location, and education among other factors. FLSA Status: Non-Exempt

Office Administrator - Bay Area Window Pros (Burlingame, CA) Join a growing, family-run company that's transforming homes across the Bay Area. Bay Area Window Pros has completed over 10,000 window and door projects with a reputation built on craftsmanship, integrity, and care. We're looking for an Office Administrator who thrives in a fast-paced, detail-oriented environment and enjoys being the organizational backbone of a small but mighty team. What You'll Do Coordinate scheduling for sales appointments, installations, and service calls. Manage customer communications via phone, email, and CRM. Support the sales and operations team with documentation, permits, and follow-up. Maintain organized digital and paper files for quotes, invoices, and work orders. Assist leadership with administrative tasks, reporting, and process improvements. Who You Are Highly organized, personable, and proactive. Experienced in administrative support or customer service (preferably in construction, trades, or home improvement). Comfortable using office tools (Google Workspace, QuickBooks, CRMs, etc.). Excellent written and verbal communication skills. A team player who can multitask and keep things moving efficiently. What We Offer Competitive hourly pay (based on experience). A collaborative team that values initiative and accountability. Room for growth within a company that's modernizing operations and expanding its reach. On-site role based in Burlingame, with business hours Monday-Friday. 📩 Interested? Apply directly on LinkedIn or send your resume to **************************** with the subject line “Office Admin Application - [Your Name]”. We'd love to meet you and see how you can help us continue building a company we're proud of.

LifeLong Medical Care is looking for an Office Manager in Oakland. This position will provide administrative support for LifeLong's Medical Respite, Street Medicine, and Supportive Housing Programs which all provide health and social services supports for people experiencing homelessness or living in permanent supportive housing. The position, located with program managers at the LifeLong Adeline site, will facilitate patient program enrollment, eligibility and referrals, creation and maintenance of patient health records, supply ordering and inventory, and general administrative duties. This is a full time, benefit eligible position. Compensation: approximately $23 - $30/hour. LifeLong Medical Care is a large, multi-site, Federally Qualified Health Center (FQHC) with a rich history of providing innovative healthcare and social services to a wonderfully diverse patient community. Our patient-centered health home is a dynamic place to work, practice, and grow. We have over 15 primary care health centers and deliver integrated services including psychosocial, referrals, chronic disease management, dental, health education, home visits, and much, much more. LifeLong Medical Care is an equal opportunity employer. We strongly encourage applications from women, people of color, and bilingual and bicultural individuals and members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition. Benefits We offer excellent benefits including: medical, dental, vision (including dependent and domestic partner coverage), generous leave benefits including nine paid holidays, Flexible Spending Accounts, 403(b) retirement savings plan. Responsibilities Under the direction of the Homeless Program Managers, the Office Manager will be a key member of LifeLong's Homeless Services Programs. * Assist in tracking program deliverables and billing, including Medi-Cal verification * Assist in chart management and creation in Electronic Health Record, HMIS, and Community Health Record (CHR), including fulfilling ROIs * Process and follow up with referrals for Respite, Supportive Housing Program (SHP), and Street Medicine, including Durable Medical Equipment * Attend internal staff meetings, including Daily Huddle * Liaise between programs and vendors * Troubleshoot technical problems and coordinate maintenance: copier, fax, computer, telephone, printer, etc. * Oversee supply ordering, receiving, and inventory organization * Develop protocols for record keeping, administrative protocols and general office tasks * Welcoming and directing building guests at Adeline, answering questions, disseminating information, and taking messages * Create and prepare any necessary forms * Assist in preparing periodic program reports * Perform general office tasks including mail distribution, copy/print services, office maintenance, receiving packages * Assist program managers and directors in scheduling meetings, events, staffing, and staff shadowing * Other duties deemed necessary and appropriate by Homeless Services Program Managers Qualifications * Strong organizational, administrative and problem-solving skills, and ability to be flexible and adaptive to change. * Ability to effectively present information to others, including other employees, community partners and vendors. * Ability to work with individuals and organizations at the local level to build support. * Ability to seek direction/approval from supervisor on essential matters, yet work independently with little onsite supervision, using professional judgment and diplomacy. * Work in a team-oriented environment with a number of professionals with different work styles and support needs. * Excellent interpersonal, verbal, and written skills and ability to effectively work with people from diverse backgrounds and be culturally sensitive. * Conduct oneself in external settings in a way that reflects positively on LifeLong Medical Care as an organization of professional, confident and sensitive staff. * Ability to see how one's work intersects with that of other departments of LifeLong Medical Care and other partner organizations. * Make appropriate use of knowledge/ expertise/ connections of other staff. * Be creative and mature with a "can do", proactive attitude and an ability to continuously "scan" the environment, identifying and taking advantage of opportunities for improvement. Job Requirements * Three (3) or more years of experience in a fast-paced office setting (experience supporting a mental health program a plus) * Associates degree/equivalent educational experience * Excellent computer skills (i.e. Microsoft Word, Excel and, PowerPoint) * Strong organizational skills * Strong verbal and written communication skills * Ability to prioritize projects and follow through * Excellent time management skills * Strong Interpersonal skills * Ability to be a team player with a welcoming attitude * Bi-lingual in Spanish/English a plus

Job Description Opportunity Statement We are seeking an Insurance Manager to oversee the organization's insurance programs and risk management activities. This role ensures the company maintains adequate protection against financial loss, manages claims efficiently, and supports compliance with regulatory requirements. The Insurance Manager will work closely with internal departments, brokers, and carriers to optimize insurance strategies and mitigate risk. Role Responsibilities The Insurance Manager is expected to manage all aspects of insurance programs, risk management, and claims oversight: Manage and administer company insurance programs, including property, liability, workers' compensation, auto, health, and other lines of coverage. Evaluate current coverage to ensure adequate protection and cost-effectiveness. Negotiate renewals, terms, and premiums with brokers and carriers. Identify and analyze potential risks that could impact the business. Develop and implement risk management strategies to minimize exposure, collaborating with DBAs and internal departments. Oversee and coordinate insurance claims, ensuring timely and accurate filing. Liaise between employees, departments, and insurance providers during the claims process. Monitor claim resolution and track claim costs. Ensure compliance with federal, state, and local insurance regulations. Maintain accurate records of policies, claims, and certificates of insurance. Prepare reports for leadership on insurance costs, risk exposure, and trends. Supervise staff involved in claims handling or insurance administration, if applicable. Manage relationships with brokers, adjusters, and carriers. Train internal staff on insurance policies and procedures. Recommend adjustments to coverage as business operations expand or change. Develop long-term strategies to reduce claims, losses, and premium costs. Support budgeting and forecasting related to insurance expenses. Other duties as assigned. Skills and Experience Required In-depth knowledge of insurance policies, coverage types, and industry practices. Strong understanding of risk management principles and claims processes. Excellent negotiation, analytical, and communication skills. Ability to analyze data and identify cost-saving opportunities. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Ability to work cross-functionally and manage vendor relationships effectively. 5+ years of experience in insurance management, corporate risk, or related field. Experience in policy negotiation, claims management, and regulatory compliance Preferred Skills: Professional certifications (e.g., ARM, CPCU, or equivalent) a plus. Prior supervisory experience Preferred Education Bachelor's degree in Business, Finance, Risk Management, or related field required.

Job Description Office & Operations Manager Type: Full-Time The Opportunity: Ohalo™ is seeking a hands-on, experienced, and versatile Office & Operations Manager to join our growing team. This is a critical role in our Operations organization, responsible for ensuring our South San Francisco HQ runs smoothly while supporting company-wide facilities programs during a period of rapid growth and expansion. Reporting to the Chief of Staff and working closely with HR, IT, Finance, and site leads across labs and greenhouses, you will manage daily office operations, lead visitor and employee experience, and help build the infrastructure that keeps Ohalo operating at scale. With strategic investor support and a strong balance sheet, Ohalo is continuing to expand its world-class Commercial, R&D, and Product Development teams and facilities across the San Francisco Bay Area, including South San Francisco, the Santa Cruz area, and Watsonville. You will be joining a purpose-driven team at a pivotal moment as we scale our operations and prepare to bring transformational agricultural products to global markets. This is a unique opportunity to take ownership of facilities and operations in a high-impact company with a long-term vision for sustainability and innovation in food systems. Key Responsibilities: Office Operations Keep the office running smoothly: order supplies, stock snacks, coordinate lunch orders, and ensure a clean, well-maintained workspace. Act as the go-to problem solver for office or building needs, liaising with property management and external vendors. Manage seating plans, desk setups, and tech coordination for new hires. Maintain an organized system for all incoming and outgoing mail and packages. Welcome visitors, candidates, and new hires; ensure a professional and friendly onsite experience. Employee Experience & Culture Partner with HR on employee onboarding and voluntary offboarding, including welcome lunches, swag, and workspace preparation. Serve as onsite point of contact for recruiting interviews and guest visits, ensuring seamless logistics. Organize in-office employee events (pop-ups, happy hours, recognition days, birthdays, milestones). Assist with company-wide meeting logistics, including scheduling, space setup, and onsite support. Facilities & Vendor Management Manage vendor relationships and service agreements (janitorial, HVAC, landscaping, waste, etc.). Coordinate preventative maintenance schedules and emergency response protocols. Support safety and compliance programs, ensuring documentation, inspections, and trainings are up to date. Track leases and landlord approvals in partnership with leadership. Contribute to projects such as site upgrades, build-outs, and process standardization across locations. About You 4+ years experience in facilities management, office management, or operations (biotech/ag-tech/lab/greenhouse exposure a plus). Hungry, resourceful, and driven to get things done with minimal direction-thriving in fast-paced, dynamic environments. Strong generalist skill set: energized by tackling new projects and challenges in areas that are new to you. Experience with visitor management and recruiting logistics. Skilled in vendor management, budgeting, and cross-functional collaboration. Familiarity with EHS/OSHA compliance preferred. Organized, detail-oriented, and approachable - with a professional presence for employees, candidates, and external guests Note this is not a 9-5 job. As part of a fast-moving startup, this role calls for a "do what it takes as long as it takes" mindset. The anticipated pay range for this role is $105,000 - $130,000 per year for our South San Francisco location. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, budget availability, internal equity, geographic location and external market pay for comparable jobs. About Ohalo: Ohalo™ aims to accelerate evolution to unlock nature's potential. Founded in 2019, Ohalo develops novel breeding systems and improved plant varieties that help farmers grow more food with fewer natural resources, increasing the yield, resiliency, and genetic diversity of crops to sustainably feed our population. Ohalo's breakthrough technology, Boosted Breeding™, will usher in a new era of improved productivity to radically transform global agriculture. For more information, visit ************** Notes: If you previously applied for a job at Ohalo Genetics, we encourage you to restate your interest in the position by submitting your application. No visa sponsorship is available for this position at this time. No Recruiters, please

Job DescriptionWe are looking for a smart, hard-working individual to join our team as Office Administrator at our Milpitas, CA location. This position requires excellent interpersonal skills, ability to multitask in a fast-paced environment, capacity to act independently and the judgement to ask for help when necessary. It's an excellent opportunity for the right person to grow with a high potential, high growth early stage startup. You would also have the opportunity to develop into many areas of growth including business and strategy if desired. This is the job for you if you are resourceful, energetic and understand that attention to detail is what keeps a business running smoothly. We are a flat organization with excellent growth potential for the right person. This position is initially part time with flexible hours and competitive compensation, with the possibility of full time engagement in the future. Job Responsibilities Working with CEO for scheduling meetings and travel Working with employees across multiple centers in California, Massachusetts, and in the future, India and China Interfacing with customers, partners, supplies and clients Interfacing with accountants for processing accounts receivable and accounts payable, regulatory filings, processing electronic transfers and payroll Managing incoming correspondence and outgoing mail Copying, scanning, faxing and other administrative tasks General office management including ordering office supplies as needed Growth opportunity to review and modify legal contracts a plus Job Requirements Bachelors with 2+ years Strong interpersonal communication skills, excellent command of written and verbal English Ability to learn new skills and complete assigned tasks in a timely manner Ability to work independently in a fast-paced, startup environment Ability to multi-task and prioritize between multiple ongoing projects Proficient with Microsoft office tools Flexible schedule with ability to work outside the 9am to 5pm window if needed to meet deadlines Strong sense of responsibility and team player Desired Qualifications (but not necessary) Ability to perform interpretation of written and spoken mandarin as needed is desirable Previous experience working with an early stage startup desired Paralegal skills desired We are looking for trailblazers ... We strongly believe that the pace of the ongoing hardware revolution will be greatly accelerated by Omni Design's IP cores and the rapidly emerging semiconductor embedded design business ecosystem. At Omni Design, we have created an exciting environment with amazing talent across multiple disciplines. We like self-motivated individuals, we encourage initiative, we look for leadership qualities, we value teamwork, we like diversity, and we reward excellence. We are looking for trailblazers to bring Omni Design's vision to fruition. If you are interested in making an impact as part of a young, fast growing, cutting edge technology company, please reach out to us. Omni Design is an equal opportunity employer. We offer excellent compensation. We seek individuals that share our high standards and commitment to excellence. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Looking for an experienced full time Dental Front Office candidate to work for a well established South San Jose practice. Must be self motivated and able to do multi-task requires the following: insurance verification/authorizations, billing, scheduling appointments, greeting patients and all other general front office duties as assigned. Dentrix' knowledge is a plus. Must have at least 2 yrs.

Seeking an Office Manager for a single provider practice. The Office Manger must be experienced delivering the highest of customer service standards for patients, families and office staff. Responsible for the day-to-day operations, administration and ensures steady workflow and that the office runs smoothly. Responsible for smooth operation of the front office: manage check-in/out, verification of insurance, authorizations, billing entry Responsible for smooth operation of the clinical team: hire, delegate team training and monitor progress Maintain a smooth, efficient flow of administrative operations, ensuring that patients are served as efficiently and effectively as possible Orders and maintains clinical and office supplies and equipment Follow and enforce company policies and procedures Keep current and changes in employment and privacy laws, HIPAA requirements and other relevant laws and regulations as related to dental office operations. Ensures the cleanliness of the facility and oversees a smooth operation Track business statistics and implement changes as deem needed Develop and implement office policies and procedures Qualifications Minimum of 2 years' experience working in a dental office environment (front) Minimum of 2 years' supervisory experience Strong customer service orientation Must have excellent computer skills to read and analyze report Outstanding organization and implementation skills Positive, friendly, approachable disposition Ability to work with multiple priorities Additional Information All your information will be kept confidential according to EEO guidelines.

Since 1907, Fairmont has served as the San Francisco residence for U.S. presidents, world leaders and entertainment stars. The landmark hotel offers 606 well-appointed guest rooms and suites, three distinctive restaurants, a health club and easy access to the city's most popular attractions. Fairmont San Francisco is located atop Nob Hill at 950 Mason Street. Fairmont is proud to be an Equal Opportunity Employer. Feel free to visit our website at ************************ to find out more about our company. EOE/M/F/D/V Job Description Reporting to the Director of Rooms Operations, your responsibilities and essential job functions include but are not limited to the following: Lead and manage all aspects of the Rooms departments and ensure all service standards are followed with professional, friendly and engaging service Provide leadership while fostering a compassionate, collaborative work environment Handle guest concerns and react quickly, tracking and notifying proper areas to guarantee memorable moments for our guests Maximize rooms revenue through participating in upsells, loyalty enrollments, and supporting agreed upon Revenue Management strategies and practices Responsible for all hotel operations during overnight shift hours, focusing on front office operations, night audit and hotel safety/security Ensure timely, accurate and complete reporting of daily operational packets, in compliance with prescribed auditing guidelines Part-time role includes Two (2) Overnight shifts per week, with flexibility to support up to three (3) overnights per month as needed for coverage. Qualifications Your experience and skills include: Service focused personality is essential and previous leadership experience required Prior experience working with Opera or a related system Detailed oriented, strong business acumen, highly organized Assist the Front Office Manager in all aspects of the department and ensure service standards are followed Lead the department in the absence of the Front Office Manager Ensure seamless operation of the hotel as the Manager on Duty, handling concerns, problem-solving, disturbances, special requests and any other opportunities that may arise. Provides managerial support for Reception, Royal Service, and Guest Services in the daily operational duties for these areas Consistently offer professional, friendly and engaging service Ensure proper staffing and scheduling of all Front Office colleagues in accordance to productivity guidelines Communicate through pre-shift logs, emails and departmental meetings all pertinent information for the respective shift and areas of operation Train supervisors and fulfill training role in the absence of the trainer Assist guests regarding hotel facilities in an informative and helpful way Follow department policies, procedures and service standards Proven ability to build and maintain good relationships with all stakeholders Communicate thoughts, actions and opportunities clearly with strong networking skills Ability to lead by example, believe in a strong team culture and set the scene for high performance Demonstrate logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Physical Aspects of Position (include but are not limited to): Seated computer work, including constant keyboarding and mousing Occasional lifting up to 50 lbs Visa Requirements: Must have proof of eligibility to work in the United States. Salary Range: $85,000 to $101,000 USD gross per annual Additional Information Our commitment to Diversity & Inclusion: We are an inclusive company and our ambition is to attract, recruit and promote diverse talent. Why work for Accor? We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities. By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit ************************** Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS All your information will be kept confidential according to EEO guidelines.

Job Description Seeking a talented Dental Office Manager to be a part of our dental team! Compensation: Competitive (Based on Experience) Schedule: 7: 00 AM to 3:30 PM Experience working front office and managing a dental office. Strong understanding of insurance, billing and treatment planning. The desire to build and develop strong leadership skills The ability to work closely with doctors to strategize and build an awesome practice. Duties for our Dental Office Manager include: Supervising both front and back office staff to ensure top quality care for our patients. Making sure production and hygiene schedules are optimized to meet our goals. Submit claims and manage our accounts receivable. Ensure all OSHA guidelines are met. Run team meetings including morning huddles. Delegate duties to staff to ensure all daily tasks are completed. Skills: General Practice Bilingual Open Dental Spanish Benefits: 401k PTO Bonuses

We are looking for a Dental Office Manager to join our team! As a Dental Office Manager, you will lead the office in day-to-day operations in support of the doctors and office staff to help develop the practice while providing an exceptional patient experience. Responsibilities Resonsibilities Deliver an exceptional patient experience by addressing patient concerns and education of treatment options, verification of insurance, collection of payment Regular review of business results, profit and loss management, creation of strategies and plans to improve business performance Work in collaboration with providers and office staff to ensure priorities and work assignments are communicated regularly Lead strategic local marketing initiatives that help drive brand awareness and new patient growth Ensure compliance with health and safety regulations Travel as needed for training and to perform job functions Benefits for FT Employees Healthcare Benefits (Medical, Dental, Vision) Paid time Off 401(k) Employee Assistance Program Qualifications Qualifications Minimum of high school diploma or equivalent required; bachelor's degree preferred 2+ years of leadership/management experience, dental experience preferred Strong communication and customer service skills to deliver an exceptional experience Proven leadership abilities, relationship building skills and team motivation Excellent multi-tasking and organizational skills Western Dental Services, Inc. and all relevant affiliates are Equal Opportunity Employers.

Curry Up Now is a rapidly growing Indian Fine Fast Casual restaurant group. From our first food truck in 2009 to 5 trucks at the present time along with 3 Brick & Mortar stores and an ultra cool craft cocktail bar, we are in the midst of some pretty amazing growth. Our next store opens in San Jose in June. We are already the largest purveyor of Indian Street Food in the US and are primed for growth in 2015 and beyond... Our food, drinks and concept are fresh, fast and bursting with flavor. We offer contemporary food menus along with a large Gluten-Free, Vegan & Vegetarian menus. We are looking for an Operations Rock Star/Office Manager to work with our Senior Management Team in all operations of our business; restaurant, food trucks, catering This role will be be based in our corporate office in South San Francisco We are looking for someone to come in and help us with our growth Help with HR Help with Payroll Help with Book Keeping Qualifications Bachelors degree preferred. 3-5 years experience in supervisory position required, preferably in a dining/restaurant setting. Multi-unit experience preferred. Must have in-depth experience of service standards in the restaurant industry. Must have some knowledge of cooking and time preparation in kitchen. Must have knowledge of food and labor cost controls. Strong interpersonal skills required. Must be pleasant, helpful, friendly, outgoing, enthusiastic and courteous Must be team-oriented. Able to handle team concerns in a tactful and caring manner. Exhibits good leadership skills in communication. Speaks well and can motivate others. Writes clearly and precisely with meaning. Must be able to work varied shifts. Must be an Excel Guru. HR Experience. Book Keeping Experience. Quick Books preferred. Additional Information REQUIRED SKILLS Lift, Push, Shove up to 50lbs Have excellent communication and organization skills Have financial & excel skills; modeling, P&L, Budgeting, Forecasting Reading, writing and oral proficiency in the English language. Spanish proficiency is a plus Willing to work a flexible schedule and holidays Be a self-motivator and motivator of others Work in a safe, prudent and organized manner Have an in-depth knowledge of Food Have a in-depth knowledge of Fast Casual processes Have a minimum of 3 years experience in similar position Have the ability to handle multiple tasks at one time Must have excellent attention to details, and extensive service knowledge Be able to drive to all our locations The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills. This is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. This reflects the job content at the time of writing and will be subject to periodic change in light of changing operational and environmental requirements. Such changes will be discussed with the job holder and the amended accordingly. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. Due to the nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel which may include overtime, weekends and holidays. The employee will carry out any other duties as are within the scope, spirit and purpose of the job as requested by a manager or Head of Department/Division. The employee will actively follow CUN policies including Equal Opportunities policies and will maintain an awareness and observation of Fire and Health & Safety Regulations.

We can write awesome (really, the best) code but when it comes to skills around maintaining an effectively running office space, we often crash and burn! Launched in 2012, Koding, a fast-growing startup (with over a million users), is seeking a People Operations Manager to take on the challenge of helping run our office as smoothly as we run our code. Koding is a developer-focused startup based in San Francisco's SOMA district. Our core product is: “Development Environments as a Service”. We offer feature rich cloud-based development environments that are complete with free VMs, an attractive code editor & sudo level terminal… all in a browser. Koding provides all you need to move your software development completely to the cloud. You will be up and running in minutes on your own cloud-based Linux boxes where you can learn programming languages like Ruby, Go, Java, NodeJS, PHP, C, C++, Perl, Python…the list goes on! You can experiment with installing/configuring/hacking Wordpress, Laravel, Django, Bootstrap and a slew of others or fire up a MySQL, Mongo, Postgres server with the click of a button. Our collaboration features allow you to pair-program with your friends and colleagues using audio-video and real time sharing of the entire development workspace. Leave your localhost behind and step into the future! More info:* **************************************** ************************************************

Property Description The Westin San Francisco Airport is a renowned hotel located in the heart of the San Francisco Bay Area, offering exciting career opportunities for job applicants who are passionate about providing exceptional guest service in a dynamic hospitality environment. As part of the prestigious Westin brand, known for its commitment to wellness, innovation, and sustainability, employees at the Westin San Francisco Airport can expect to work in a modern and upscale setting with state-of-the-art facilities and amenities. The hotel offers a wide range of employment opportunities, including guest services, food and beverage, event planning, and more, providing a diverse and fulfilling career path. The Westin San Francisco Airport is dedicated to creating a supportive and inclusive work environment that fosters personal and professional growth, encourages teamwork and collaboration, and values diversity and inclusion. Employees can expect to be part of a team that delivers exceptional guest experiences while upholding the Westin's core values of well-being, integrity, and excellence. Joining the team at the Westin San Francisco Airport presents a unique opportunity to be part of a renowned hotel brand that offers a rewarding and fulfilling career in the hospitality industry. Overview Join our team as a Front Office Manager and make a difference in our guests' experiences! We are seeking a driven and enthusiastic individual to lead our front desk operations, ensuring top-notch customer service and efficient daily operations. As a Front Office Manager, you will have the opportunity to oversee a team of front desk agents and work closely with other departments to create a seamless guest experience. You will manage human resources functions including recruiting, selection, orientation, training, coaching, performance reviews, recognition programs, maintain a skilled and motivated workforce. If you are passionate about hospitality and thrive in a fast-paced environment, we invite you to apply for this exciting opportunity! Qualifications 2+ years of experience in hotel front desk management/supervisory operations or related field Strong leadership and management skills Excellent communication and interpersonal skills Read, write and speak English fluently Proficient in hotel management software and Microsoft Office Detail-oriented and able to multi-task effectively Customer service oriented and committed to providing exceptional guest experiences Computer experience required. Proficient in Opera PMS, Micros & Microsoft Office Prior cash handling experience necessary Ability to work flexible hours, including weekends and holidays as needed Benefits Davidson Hospitality Group is an award-winning, full-service hospitality management company overseeing hotels, restaurants, dining and entertainment venues across the US. A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners' mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company's heritage of delivering value, Davidson is comprised of four highly specialized operating verticals: Davidson Hotels, Pivot, Davidson Resorts and Davidson Restaurant Group. In keeping with the company's heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families. Multiple Tiers of Medical Coverage Dental & Vision Coverage 24/7 Teledoc service Free Maintenance Medications Pet Insurance Hotel Discounts Tuition Reimbursement Paid Time Off (vacation, sick, bereavement, and Holidays). 401K Match Working at Davidson is like nowhere else. It's less of a job, more of a calling. It's part career, part revolution. Because whatever you do here, you play a part in helping redefine the way quality hospitality is delivered to our guests, our clients, our partners, and each other. EOE AA- Minorities/Females/Vet/Disability/Gender Identity/Sexual Orientation Davidson Hospitality is a drug free workplace. Pre-employment drug test and background check required. We participate in E-Verify. Salary Range USD $90,000.00 - USD $90,000.00 /Yr.

S afety Max Corporation is headquartered in San Francisco and helps businesses prepare and respond to emergency situations that can affect their people and property. Think first aid supplies, preparedness kits, AEDs and CPR training. We serve a national clientele and our customers are large businesses. Job Description We are seeking a friendly, relationship oriented individual to join our team in an operations and administrative management role. This position reports to our senior operations manager and president. Ideal candidates have worked in similar roles for small and medium sized businesses and are within easy commute to our (Bayshore Blvd area) San Francisco office. Responsibilites: Your primary responsibility will be full-cycle order fulfillment; credit, sales orders, invoicing, A/R , purchasing and production. There will be extensive client, vendor and partner interaction and you will need to solve problems on a day to day basis. You will also manage office, production and warehouse staff. Qualifications • Accounting. Experience posting complex sales and purchasing transactions like returns, credit memos and special orders. • Comprehensive and in-depth knowledge of accounting programs like Peachtree, Sage and QuickBooks. • Extremely detailed oriented with ability to manage multiple projects and priorities. • Quick learner and be able to work in a fast pace environment. • You have great judgement and problem solving ability. • Five (5) years experience in general office administration • You have been in a role where you were required to solve problems and make decisions on your own • You are friendly, enjoy working with others and feel comfortable talking on the phone! • Above average skills with MS Office applications • 4-Year college degree preferred • Excellent verbal and written communications skills • Experience building relationships and negotiating with vendors • We are not located near transportation therefore personal transportation is required. Additional Information Please note that this is not an entry level position. Candidates MUST have at least 5 years of experience within a similar role. For immediate consideration, please apply online.

The Front Office Manager will be responsible for the successful operation and administration of all departments in the hotel. The ideal candidate will have a combination of education, and training/experience that provides the required skills such as hiring and processing staff, writing schedules, assisting with payroll/accounting, handling employee relations and maintaining proper security of all cash funds. A minimum of two years' experience and a college degree, or equivalent, is preferred. This position requires the ability to assist in the balancing of departments while focusing on providing an exceptional experience to every guest and maximizing profitability at the same time. We are seeking an energetic, service-oriented leader who can effectively direct, train, coach, motivate, engage and provide feedback to the staff, supervisors and managers on a daily basis in accordance with the standards of Core Hotels, LLC. and BWI. Any Best Western or hotel background is a plus! Responsibilities: Manage all Front Office operations to include, but not limited to, guest service and registration (check in/check out), room availability, guest service standards and initiative, product quality, cost controls and overall profitability, systems use and management, forecasting, department management, policy and procedure implementation and enforcement and meeting participation and facilitation. Monitor and develop team member performance to include, but not limited to, providing supervision, scheduling, conducting counseling and evaluations and delivering recognition and reward. Monitor and assess service and satisfaction trends, evaluate and address issues and make improvements accordingly Ensure compliance with BWI and Core Hotel, LLC. standards Meet and greet guests and respond to guest inquiries, requests and issues in a timely, friendly and efficient manner and resolves guest concerns Assist in leading, directing and managing all hotel operations including, but not limited to, hotel budgeting and forecasting, strategic planning, managing balanced scorecard performance, implementing and complying with all company policies and brand standards, overseeing sales and marketing initiatives, responding to guests inquiries and resolving concerns, and meeting participation and facilitation Serve as multi-department head for Operations, Front Office and Property Operation Assist in recruiting, hiring, supervising, training, assessing and evaluating, coaching and counseling and recognizing and rewarding department heads Oversee service quality, operational efficiency, guest satisfaction, standards compliance and service and financial measurement Assist in identifying operational performance, productivity and efficiency gaps and implementing measures to correct those deficiencies Ensure guest and team member satisfaction Serve and act as General Manager in his or her absence Responsible for managing the housekeeping/laundry department as well as some housekeeping responsibilities Job Requirements College Degree preferred. Visual Matrix PMS preferred. Minimum of two years of experience in a similar position. Knowledge of front desk/accounting/Human Resources procedures and protocol. Exceptional communication skills. Bilingual English/Spanish a plus! Ability to manage multiple priorities in a fast-paced environment.

WHY HAIYI? Haiyi Hotels is looking for an experienced, entrepreneurial, and talented Front Office Manager to join our great team at our Soma Hotels . Haiyi Hotels Management is a new boutique hotelier based in San Francisco. The name "Haiyi" comes from a combination of two Chinese words, HAI meaning "ocean" and YI meaning "leisure," which roughly translates to mean providing guests with an ocean of leisure and relaxation. Our five hotels include Best Western Americania, Best Western Carriage Inn, Good Hotel, Hotel Vertigo, and Hotel Metropolis. The 143-room Best Western Plus Americania, 48-room Carriage Inn and the 117-room Good Hotel are downtown San Francisco hotels located south of Market Street in the SOMA district conveniently located just blocks from Union Square. Job Description The Front Office Manager will direct the daily operations of the front office staff. The Front Office Manager will provide the support, training, and tools the front office staff required to fulfill the Haiyi Hotels mission for all guests. Qualifications Essential: 1. Previous Front Office supervisor or management experience. 2. High school graduate, some college. 3. Ability to satisfactorily communicate in English with guests, management, co-workers and vendors. 4. Ability to accurately compute and manipulate mathematical calculations. 5. Previous experience in cash handling. 6. Computer knowledge in Windows environment as well as proficiency in property management system. 7. Experience with cost controls and yield management. 8. Ability to work a variety of varying schedules. 9. Punctuality and regular and reliable attendance. 10.Interpersonal skills and the ability to work well with co-workers and the public. Desirable: 1. College degree. 2. Ability to communicate in a second language. 3. Management experience working at a 3-diamond hotel. 4. Knowledge of various systems such as Autoclerk, and Opera. Additional Information

Stanford has an immediate opening for a new Case and Operations Manager to play a significant role in facilitating case management for the Office of Community Standards. The Office of Community Standards (OCS), a unit within the Dean of Students Office, oversees the student conduct process when there have been allegations of an honor code violation or a violation of the fundamental standard by an individual student or a student group for the entire student population campus wide. The mission of the Office of Community Standards is to promote the mutual responsibility of members of the Stanford community to uphold the Honor Code and Fundamental Standard. Through both policies and practices the office seeks to foster student development and learning. It plays a primary role in educating and training students, faculty and staff about their shared responsibility to maintain community standards. We are interested in candidates who have demonstrated experience engaging with diversity through activities such as fostering an inclusive environment, working with students from diverse backgrounds, or incorporating diverse perspectives in their work. The Case and Operations Manager should effectively facilitate Stanford's student conduct process by overseeing its case management and administration. This role will provide a range of complex operational, financial, and administrative support necessary to the facilitation of the student conduct process and operation of the Office of Community Standards. Under the direction of the Director of the Office of Community Standards, the Case and Operations Manager will perform a variety of duties as part of the student conduct process and work with campus offices and partners to support a culture of accountability and integrity at Stanford. CORE DUTIES*: * Independently implement, administer day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program. * Student Conduct Process: Manage and triage initial case intake, assess student well-being, coordinate Hearing Panels, and ensure compliance with sanctions. Review and approve community service requests in line with OCS and university standards. Provide guidance and support for complex cases. * Dean's Certification and Disciplinary Checks: Collaborate with the Dean of Students Office to handle the Dean's Certification process and internal disciplinary checks. This includes reviewing waivers, performing disciplinary record checks, responding to subpoenas and FERPA requests, and ensuring confidentiality of such work. Additionally, develop and expand internal process guides. * Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function. * Prepare reports and extract case statistics for meetings. Provide recommendations to the Director based on data analysis. * Oversee the OCS website in collaboration with OCS staff. * Review incident reports and relevant documents, brief the Director on significant issues, and manage weekly open case reports. * Create and refine case sanctioning reports for the Dean of Students, ensuring alignment with the Stanford Student Conduct Charter. * Run specialized reports to identify and analyze trends in the OCS process, providing context and summaries. * Cross-check reports on students in the OCS process with graduation applications to ensure sanctions are completed before graduation. * Analyze and interpret policies; develop, revise and implement procedures for program or function. * Provide guidance to OCS, VPSA staff, faculty, and others by analyzing and interpreting the Honor Code, Fundamental Standard, and related Stanford policies. * Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies. * Offer personalized consultations via phone and Zoom to community members considering filing a formal concern related to Stanford policies. * Act as the system database administrator for Maxient, the student conduct database software. * Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences. * Co-produce and operationalize OCS promotional outreach events, communication, and materials in collaboration with the OCS team. Conduct periodic training and information sessions with students, staff, and faculty. * May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget. * Oversee office and travel purchases, manage reimbursements, and ensure compliance with financial policies. * Create purchase orders for regular expenses and collaborate with the finance admin to forecast the budget for office supplies and related costs. * Manage travel arrangements, team calendar, and room reservations for OCS staff, ensuring smooth logistics for meetings and conferences. Sponsor and manage OCS email and workgroups. Order meals for meetings. * Create and update incident reporting forms and letter templates, handle case file preparation and record-keeping, send formal communications, and track case statuses for closure. * Resolve scheduling conflicts among OCS staff, assist with staff and interview candidates' travel arrangements, and ensure compliance with university policies. * Other duties may also be assigned MINIMUM REQUIREMENTS: Education & Experience: Bachelor's degree and three years of relevant experience, or combination of education and relevant experience. Knowledge, Skills and Abilities: * Demonstrated ability to prioritize own work and multi-task. * Demonstrated excellent organizational skills. * Demonstrated ability to take initiative and ownership of projects. * Ability to communicate effectively both orally and in writing. * Ability to routinely and independently exercise sound judgment in making decisions. * Demonstrated experience working independently and as part of a team. * Relevant subject matter knowledge. * Ability to direct the work of others, for jobs requiring supervision. Certifications and Licenses: None PHYSICAL REQUIREMENTS*: * Constantly perform desk-based computer tasks. * Frequently stand/walk, sitting, grasp lightly/fine manipulation. * Occasionally use a telephone. * Rarely lift/carry/push/pull objects that weigh 11-20 pounds. * Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORKING CONDITIONS: * Hybrid 3-4 days onsite * Able to work on evenings and weekends, as needed WORK STANDARDS: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* The expected pay range for this position is $100,023 - $108,536.58. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. HOW TO APPLY We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered, please submit your resume and a cover letter with your online application. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information * Schedule: Full-time * Job Code: 4121 * Employee Status: Regular * Grade: H * Requisition ID: 107575 * Work Arrangement : Hybrid Eligible

Looking for an experienced full time Dental Front Office candidate to work for a well established South San Jose practice. Must be self motivated and able to do multi-task requires the following: insurance verification/authorizations, billing, scheduling appointments, greeting patients and all other general front office duties as assigned. Dentrix' knowledge is a plus. Must have at least 2 yrs.