Bookkeeper/Office Manager
Office manager job in River Falls, WI
Total Excavating and Grading is a family-owned business that has been in operation for nearly 30 years. We employ approximately 60 individuals and operate with six field crews. We perform earthwork and utility work, focusing on public and private utilities, residential subdivisions, and commercial buildings.
Position: Bookkeeper/Office Manager
Pay Range: Hourly position; starting pay based on experience - starting at $35/hour. Health benefits, 401k match and employer paid life insurance policy. PTO and paid holidays.
Schedule: Monday through Friday, 40 hours per week. A set schedule within standard business hours (exact hours can be discussed)
Location: This position is based entirely at our office, which is located in River Falls, WI
Position Overview: This is a full-time, on-site role for a Bookkeeper/Office Manager located in River Falls, WI. Under the direction of the company owners, this position is responsible for various tasks that keep our company running efficiently and smoothly. The role involves office administration, managing day-to-day financial records, processing invoices and payments, handling payroll, and coordinating with clients, vendors, and internal teams. Additional responsibilities include maintaining office systems, ensuring smooth office operations, providing assistance with customer service, and facilitating communications both internally and externally.
Job Responsibilities:
Bookkeeping Responsibilities
Accounts Payable
Enter invoices into company's accounting software, Spectrum
Utilize monthly statements to ensure account balances are accurate
Each week, submit payments to vendors via check or online portals
Respond to inquiries regarding account statuses, payments, etc.
Accounts Receivable
Work with project management team to invoice customers
Deliver monthly statements via email or mail
Contact customers to inquire about the status of overdue payments
Payroll
Process company payroll weekly via company's accounting software, Spectrum
Reconciliation
a. Reconcile bank statements and other company accounts
Reporting
a. Complete necessary union reports and submit payments
b. Aid in gathering necessary information for union audits
c. Complete necessary reporting for jobs utilizing prevailing wages, Davis-Bacon wage, etc.
d. Prepare basic financial statements and other reports as requested
Office Manager Role
Aid with Insurance Processes
a. Request insurance certifications for purchased and rented equipment along with certifications for jobsites
b. Along with other team members, report insurance claims as well as submitting required information for the duration of claims
c. Provide assistance during annual insurance audits
Job Setup
a. In partnership with other team members, ensure proper setting up of new jobs in the company system, Spectrum.
b. Request from customers and file all needed documentation for job setup
General Office Support
a. Daily collection and sorting of mail
b. Answering and directing general phone calls
c. Ordering and managing stock of various office supplies
d. Staffing the office front desk; including greeting and directing individuals that stop into the office
Job Qualifications:
a. Willingness to embrace and advocate for company core values: Valued employees, serving others, quality work and impact
b. At least five years' experience in accounts payable, accounts receivable and/or payroll required. Related education/certifications a plus
c. Experience in general office management, specifically in the construction/excavating industry, a plus
d. Previous experience with company accounting software, Spectrum, a plus
e. Excellent organization and communication skills
f. Be a skilled problem solver that is willing to learn and manage various administrative responsibilities
g. Ability to maintain a positive and professional attitude
h. Ability to operate in a fast-paced environment that requires multitasking while maintaining a high level of organization
Love Promise Customer Experience Manager (MSP Zone) Minneapolis Area
Office manager job in Minneapolis, MN
As part of our commitment to be more than a car company, Subaru wants to ensure that our customers receive an extraordinary experience-- from purchase throughout the ownership life cycle. The Love Promise Customer Experience Manager works in conjunction with our Zone, field personnel, and retailers to implement Love Promise University training to retailer management and their customer-facing team members. Market Territory: Minneapolis, MN Zone
PRIMARY RESPONSIBILITIES
Acts as an advocate and ambassador for Subaru and ensures that all customer-facing retailer employees understand the Love Promise University mission.
Facilitates offsite Love Promise University customer experience training for retail employees in their respective Zone.
Utilizes Owner Loyalty Program (OLP), Reputation Management, and Customer Advocacy Department (CAD) cases to identify and diagnose retailer opportunities for customer experience improvement to develop an action plan for improvement.
Develops and communicates corrective action plans and strategies for retailer management and personnel for customer experience improvement. Ensures that plans include details about issues including employees and processes so that retailer leadership can understand and address. The primary contact for Love Promise Champions for all things LPU.
Demonstrates proficiency at follow-up with retailers that is both persistent but professional to ensure positive change. Utilizes incentives to help encourage desired behavior and actions.
Produces contact reports promptly for all retailer visits. Shares noteworthy contact reports with National Sales Training and Field Operations.
Monitors improvements and declines in retailer performance and provides recognition and counseling for retailer management and individuals.
Develops and executes the customized retailer training and recognition for the Love Promise Program including curriculum and delivery and event planning in conjunction with Regional and Zone personnel.
ADDITIONAL RESPONSIBILITIES
Lead an active role in planning and preparation for national, regional and zone conferences and at times facilitate in front of a large audience.
Facilitate training on camera/video.
QUALIFICATIONS
Bachelor's Degree required
At least 6-8 years required
Strong ability to motivate and inspire.
Excellent interpersonal skills.
Excellent communication skills including ability to communicate well across all levels including retailer executives.
Proven history of willingness to have difficult conversations while ensuring discussions are constructive and positive.
Adept at presenting training/educational material in a clear and effective format with a history of success of training facilitation.
Proficiency in all Microsoft Office applications including Word, PowerPoint, and Excel.
Thorough knowledge of retail operations and retail personnel responsibilities, duties, and challenges.
Ability to collaboratively work with internal Subaru of America (SOA) departments and external partners.
Strong analytical skills.
Creative thinking with willingness to innovate and collaborate.
WORK ENVIRONMENT & TRAVEL REQUIRED:
Physical Requirements: Ability to lift up to 20 lbs.
Travel Required: Up to 75%
Driving Required: Must possess a valid driver's license and maintain a driving record that is acceptable or probationary under the SOA Driving Record Evaluation Criteria Policy. Must enroll and maintain approval by internal risk management to operate company vehicles.
SALARY RANGE: The recruiting base salary range for this full-time position is $92,100 - $125,000 / year. Within the range, individual pay is determined by factors, including job-related skills, experience, and relevant education or training. (Internal grade: M1)
WHY JOIN US? In addition to competitive salary, Subaru offers an amazing benefits package that includes:
Total Rewards & Benefits:
Medical, Dental, Vision Plans
Pension, Profit Sharing, and 401K Match Offerings
15 Vacation days, 5 Floating Holidays, and 5 Sick days, and 9 Company Holidays
Tuition Reimbursement Program: $15,000 yearly benefit
Vehicle Discount Programs
Learning & Development:
Professional growth and development opportunities
Direct partnership with senior leadership
Formal Mentorship Program
LinkedIn Learning License
Visit our Careers landing page to learn more about our compensation and benefit programs.
ABOUT SUBARU:
Love. It's what makes Subaru, Subaru . As a leading auto brand in the US, we strive to be More Than a Car Company . Subaru believes in being a positive force in the communities in which we live and work, not just with donations but with actions that set an example for others to follow. That's what we call our Subaru Love Promise .
Auto-ApplyDirector of Business Services / Business Office Manager
Office manager job in Woodbury, MN
The individual that will be successful in this role will be technically savvy and comfortable working across multiple platforms. Multi-tasking, time management, communication and organizational skills are a must! * Starting pay is $28 - $30 / hour, depending on experience!
The Director of Business Services / Business Office Manager will assist the Executive Director with a range of administrative and operational tasks related to associate onboarding, record management, recruitment, and associate relations. Manage the business office, front desk, telephones, community files and records, and provide leadership to the Community.
Working at Artis Senior Living, you'll play an integral role on a dynamic team helping people living with dementia achieve the essential human needs of purpose, belonging and joy by building a bridge between their lifelong identity and present daily life - we call this act of service "Honoring Yesterday & Celebrating Today." We like to think that Artis associates are the most thoughtful people on the planet, so in return - they deserve to feel safe, supported, and inspired to grow. We truly look forward to you being part of the Artis family! We are proud to be a Great Place to Work Certified company.
The Director of Business Services / Business Office Manager will:
* Provide unparalleled customer service, ensuring that residents and families receive the highest quality of service in a caring and compassionate atmosphere which recognizes the individuals' needs and rights.
* Manage the recruiting and onboarding process for all new team members. Actively participate in the interviewing process, create new hire documents, initiate background and reference checks, manage onboarding and I9 verification, and schedule new hire orientations.
* Create and maintain all personnel files in accordance with state and federal guidelines.
* Maintain accurate records for all Accounts Receivable (including collections), payroll and petty cash; process items for corporate accounting functions under direct supervision of the Executive Director.
* Maintain current resident business files and leases.
* Maintain community census data and Medicare/Medicaid reimbursement, if applicable.
* Document and report work-related injury/incidents to the insurance company in accordance with Artis policies and procedures.
* Manage and coordinate multiple projects simultaneously through completion.
* Observe community policies and procedures regarding resident and team member safety, attendance, timeliness, house rules, teamwork, and resident service.
* Adhere to all Infection Prevention, OSHA, fire and safety regulations at all times, to ensure the safety and well-being of all community residents.
* Answer all incoming calls, greet visitors and accept resident deliveries.
* Maintain confidentiality of information received regarding the community, employees and residents.
* Perform all other duties as requested.
Education Requirements:
* Must possess a high school diploma or equivalent. Additional course work in business management, accounting, and/or human resources preferred.
* 2-3 years of demonstrated office management experience in senior living or health services.
General Inquiries - Corporate Office Positions
Office manager job in Burnsville, MN
Ames Construction has built America for more than 60 years, and the exceptional people who make up our team are a vital factor in our success. We are a full-service, heavy civil and industrial general contractor that brings innovative solutions to many market segments, from highway and bridge construction to mining and rail. Ames is a family-owned company that retains its entrepreneurial spirit while offering the experience and stability of a proven construction industry leader. Equipped with our core values of People, Team, Our Bond, Persistence, and Vision, we make communities across the U.S. safer, keep supply chains moving, and lay the groundwork for a sustainable future. By joining Ames, you will be working with talented colleagues at an award-winning, nationally recognized top 75 general contractor.
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For general inquiries or office positions not posted, please apply here.
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Ames Construction is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Auto-ApplyOffice Manager
Office manager job in Saint Paul, MN
Job Description
TIMEPROOFUSA was founded by some of the home remodeling industry's most respected leaders. We have quickly become America's fastest-growing home improvement company-providing roofing solutions to homeowners across the country. Our rapid growth is driven by one mission: to deliver uncompromising quality, dependable service, and lasting peace of mind to every customer we serve.
As an Office Manager, you'll be the central hub of TIMEPROOFUSA's daily operations, ensuring the entire branch runs smoothly, efficiently, and with professionalism that reflects our brand. You'll support leadership, coordinate administrative workflows, manage communication channels, and maintain the structure that keeps every department moving forward - all while creating an organized, positive, and high-performing office environment!
What You'll Do
Oversee day-to-day office operations, including administrative tasks, scheduling, supplies management, and facility upkeep.
Serve as the main point of contact for internal staff, vendors, and customers entering or contacting the office.
Maintain and organize company records, documents, and files within CRM systems (i.e. Salesforce) and internal platforms.
Support leadership and department heads with reporting, timekeeping, onboarding/offboarding, IT requests, shipping/receiving office needs, etc.
Manage office communications - emails, phone lines, mail, and customer inquiries
Coordinate meetings, trainings, office events, and company calendars to maintain seamless operations.
What's In It for You
$75k - $85k, depending on experience
Full benefits package - Medical, Dental, Vision, 401k, and PTO
Paid training and mentorship from industry-leading experts
Opportunities for growth - advance into HR, Operations, or Administrative Leadership positions
Supportive team culture built on communication, reliability, and recognition
Full-time, W-2 employment
What It Takes to Succeed
Strong organizational and time-management skills - you thrive in a fast-paced environment and keep the office running efficiently
Excellent communication and interpersonal abilities - you maintain professionalism and build trust with staff and clients.
Problem-solving mindset - you can anticipate needs, resolve issues quickly, and keep things moving.
About Us
TIMEPROOFUSA is redefining the future of roofing. With fire-safe materials, sustainable technology, and a leadership team backed by decades of success in home remodeling, we're building smarter, safer homes that stand the test of time.
Our core values-People First, Innovation, Customer Obsession, Integrity & Craftsmanship, and Profit Fuels Our Future-aren't just words on a wall. They drive how we build, lead, and win together.
If you're the kind of person who thrives on challenge, takes pride in excellence, and wants to be part of a team that's changing the industry, this is your moment.
Apply today, take the next step in your career, and let's build something extraordinary together.
Office Manager - with QB accounting
Office manager job in Saint Paul, MN
Job Description
Company:
MetroSpec Technology designs and manufactures LED light sources for companies across North America. Its customers manufacture Light Fixtures sold into Architectural, Commercial, and Industrial applications. Not only does Metrospec manufacture here in Mendota Heights, Minnesota, its customers are all American Manufacturers as well. We are innovative, attentive to quality, customer schedule focused, and highly competitive. Metrospec wages, benefits, and bonus structures are top notch. We celebrate our successes and a 25 year history of achievement.
Administrative and Operational duties:
Daily accounting transaction entries and associated reports.
Run daily accounting posting processes
Oversee maintenance, repairs, and ensuring the office is clean and safe.
Managing emails, phone calls, and mail, and directing inquiries appropriately.
Developing and monitoring the office budget, tracking expenses, and time tracking.
Maintaining both physical and digital files, ensuring organization and confidentiality.
Developing and enforcing office policies and procedures to ensure smooth operations.
Providing support and guidance to employees, and potentially handling some HR tasks.
Providing guidance, support, and performance feedback to staff.
Scheduling appointments, organizing meeting rooms, planning company events.
Assisting with scheduling, travel arrangements, and other administrative tasks.
Assisting with the onboarding process, paperwork, training, and setting up workstations.
Enforcing safety procedures and ensuring the office meets all relevant regulations.
Ensuring adequate inventory of supplies and placing orders as needed.
Tools and knowledge:
Must know Quickbooks, and core accounting principles.
Proficient in Microsoft Windows, Word, Excel, Teams applications.
Some familiarity with MRP and manufacturing inventory practices.
Able to perform on-line purchasing with multiple vendors.
Able to work full time, in office sometimes opening or closing.
Customer Experience Manager- Promotional Products Industry
Office manager job in Saint Paul, MN
Job Description
About Us: Hi! We're Storm Creek- a women-owned, B-Corp certified, sustainably-made clothing brand that cares deeply about doing good. We proudly donate over 5% of our profits to environmental and community causes. Here's a bit more about us so we can really get to know each other.
From sparking curiosity to fueling our growth mindset, we're all about purposeful action and relentless innovation. We run on EOS, and "good enough" isn't in our vocabulary-we aim higher, think sharper, and collaborate harder. And giving back? That's in our DNA. We're charging full steam ahead to hit $5 million in charitable donations by 2030. Turns out doing good can look good, too.
We're proud to be recognized as one of the best places to work in 2024 and 2025 - ranked in the top 1% of suppliers nationwide and a Minnesota Keystone Member, giving 5% of our profits back to the community. Translation? We're not just a great place to shop - we're an even better place to work. Curious what makes us special? Come join the fun!
About the role: The Customer Experience Manager is responsible for delivering a seamless, high-quality customer journey that strengthens relationships, accelerates responsiveness, and drives operational precision. This role provides leadership, management, and accountability (LMA) across customer-facing workflows while ensuring tight collaboration with Sales, Order Entry, and Fulfillment. Through proactive communication, disciplined process management, and effective use of technology tools such as Zoho and AI, this position ensures customers receive exceptional support at every stage of their engagement with Storm Creek.
Success in this role means the customer journey is consistently executed with accuracy, timeliness, and professionalism. Customers experience clear communication, fast resolution of issues, and confident support during onboarding and ongoing engagement. Metrics are met or exceeded, reporting is reliable and data-driven, and cross-functional teams remain aligned due to proactive communication. Processes are documented, simplified, and continuously improved to reduce friction and enhance efficiency. Technology is leveraged effectively to streamline work, escalations are managed decisively, and the team operates with strong accountability and a customer-first mindset.
You'll come to work every day if you Get, Want, and have the Capacity for:
LMA
Provide leadership, management, and accountability (LMA) for any CX functions or workflows owned.
Collaborate tightly with Sales, Order Entry, and Fulfillment to ensure seamless execution.
Communicate proactively to maintain alignment across teams.
Own the Customer Journey & Successful Implementation
Create and implement a consistent customer satisfaction score survey, analyze trends, and lead follow up actions that improve overall customer satisfaction and loyalty.
Design, maintain, and continuously improve the end-to-end customer journey.
Ensure all onboarding, communication, and follow-through steps are executed accurately and on time.
Use Zoho, AI tools, and established resources to streamline steps and reduce friction.
Deliver Customer-Centric Service & Manage Escalations
Serve as a calm, clear, responsive point of contact for both internal and external customers.
Resolve escalations quickly and decisively.
Uphold a "customer first" standard across all touchpoints.
Drive Metrics, Reporting, and Accountability
Track, analyze, and report CX performance metrics.
Maintain high attention to detail and ensure data accuracy.
Hold self and cross-functional partners accountable to CX service levels and KPI expectations.
Process Ownership, Efficiency, and Continuous Improvement
Ensure customer-facing processes are documented, simple, scalable, and consistently followed.
Identify inefficiencies and implement improvements that enhance the customer experience.
Leverage technology (Zoho, AI, automations) to improve speed, accuracy, and simplicity.
You will love it here if you are:
Purpose Driven
Always Seeking Better
Humbly Confident
Accountable to the End Result
Skills & Qualifications
Degree in Business/Management or related, or an acceptable combination of education and experience.
5+ years of directly related work customer service experience. Management experience is a must.
Previous experience in the promotional products industry.
Computer skills: Proficient with Microsoft Office Suite (strong Excel proficiency) and CRM (ZOHO, Salesforce) platforms; fast learner of ERP software.
Proven track record of motivating and inspiring employees while encouraging teamwork.
Excellent organizational, project/time management and problem-solving skills.
Strong, effective verbal and written communications skills.
Comfortable dealing with customers at all levels within an organization. Experience dealing with customers' escalated issues.
Exceptional attention to detail.
Self-motivated, with high energy and an engaging level of enthusiasm and positivity.
Comfortable working in a fast-paced changing environment.
What Storm Creek Can Offer You:
We offer a salary range of $70,000-$80,000 per year and a comprehensive benefits package including Medical, Prescription, Health Savings Account, Flexible Spending Accounts, Dental, Vision, Life, AD&D, Employee Assistance Program, and 401(k). Teammates may also be eligible for 15 days of vacation/ESST, 8 volunteer hours, and 8 company holidays (plus one floating holiday per year).
Storm Creek is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Ready to join us? Let's make an impact together at Storm Creek!
Customer Experience, Program Manager | Central Region
Office manager job in Minneapolis, MN
Career-defining. Life-changing. At iRhythm, you'll have the opportunity to grow your skills and your career while impacting the lives of people around the world. iRhythm is shaping a future where everyone, everywhere can access the best possible cardiac health solutions. Every day, we collaborate, create, and constantly reimagine what's possible. We think big and move fast, driven by our commitment to put patients first and improve lives. We need builders like you. Curious and innovative problem solvers looking for the chance to meaningfully shape the future of cardiac health, our company, and your career
About This Role:
Position: Program Manager, Customer Experience
Location: Remote - National US
About this role:
The Customer Experience team is responsible for partnering both internally and externally, including sales and commercial team along with key stakeholders at large health systems, to design and execute solutions that improve efficiency and outcomes.
Scope of Work:
* Ability to perform role effectively for an average of 6 opportunities concurrently.
* Support customer clinical, operational, financial goals via designing customer journeys to drive adoption of the Zio Service.
* Align with brand priorities to ensure the customer experience (CX) is streamlined, personalized, and optimized.
* Responsible for creating and leading end-to-end customer experience strategy and differentiated solutions informed by insights, analytics, and best practices.
* Differentiate iRhythm as a trusted partner in ambulatory cardiac monitoring through the creation of operational efficiencies and standardization of care for patients with cardiac arrhythmias.
* Partner with key stakeholders (Director + VP of Cardiovascular Service Line, Population Health, Chief of Cardiology + EP, etc.) within large health systems to align on goals and success metrics of cardiac programs, identify challenges with current cardiac monitoring program, and recommend solutions that enable health systems to optimize their program
* Leverage career experience and iRhythm tools to create standardized, reproducible experiences for customer engagements
* Collaborate closely with CX Senior Manager peers, with iRhythm area sales leadership and cross-functional team members such as EHR Integration Managers, Key Account Managers, Revenue Cycle Billing Managers, Clinical Operations and Customer Service to effectively meet the needs of our customers and drive adoption of the Zio service.
* Accountable to prioritizing work that meets the needs of iRhythm business goals
* Held accountable to performance metrics that demonstrate physician adoption across large health systems, contributing to the health of IRTCs business
* Strategically partner with geographic sales team to understand their business plan, and how you can best support them impacting deep + broad penetration of their large health systems
Requirements
* Bachelor's degree required, Master's degree preferred:
* Minimum of 6 years of related experience with a Bachelor's degree; or 4 years of experience in a similar role and a Master's degree.
* Experience in device or clinical sales working with large health systems in a consultative capacity preferred, or experience working in healthcare in process improvement, cardiovascular leadership, or clinical degree preferred
* Key attributes: Ability to influence across teams with strong teamwork and collaboration; ability to quickly build trust with sales team, cross-functional partners, and customers as a strategic partner. Willingness to be flexible to the needs of IRTCs business goals, ability to quickly onboard and execute within role within 3-6 months
* Strong communication and presentation skills
* Ability to quickly analyze data to glean insights impactful to making recommendations to both sales partners and customers
* Demonstrated ability to adapt quickly and deliver on strong performance during times of ambiguity and complexity
* Strong understanding of the healthcare landscape and experience in cardiology preferred
* Ability to multi-task and prioritize in a fast-paced environment
* Proficiency with tools commonly used in a business environment including customer relationship management (Salesforce), Microsoft Office (Visio)
* Must be able to travel up to 50%.
Location:
Remote - US
Actual compensation may vary depending on job-related factors including knowledge, skills, experience, and work location.
Estimated Pay Range
$112,000.00 - $145,000.00
As a part of our core values, we ensure an inclusive workforce. We welcome and celebrate people of all backgrounds, experiences, skills, and perspectives. iRhythm Technologies, Inc. is an Equal Opportunity Employer. We will consider for employment all qualified applicants with arrest and conviction records in accordance with all applicable laws.
iRhythm provides reasonable accommodations for qualified individuals with disabilities in job application procedures, including those who may have any difficulty using our online system. If you need such an accommodation, you may contact us at *********************
About iRhythm Technologies
iRhythm is a leading digital healthcare company that creates trusted solutions that detect, predict, and prevent disease. Combining wearable biosensors and cloud-based data analytics with powerful proprietary algorithms, iRhythm distills data from millions of heartbeats into clinically actionable information. Through a relentless focus on patient care, iRhythm's vision is to deliver better data, better insights, and better health for all.
Make iRhythm your path forward. Zio, the heart monitor that changed the game.
There have been instances where individuals not associated with iRhythm have impersonated iRhythm employees pretending to be involved in the iRhythm recruiting process, or created postings for positions that do not exist. Please note that all open positions will always be shown here on the iRhythm Careers page, and all communications regarding the application, interview and hiring process will come from a @irhythmtech.com email address. Please check any communications to be sure they come directly from @irhythmtech.com email address. If you believe you have been the victim of an imposter or want to confirm that the person you are communicating with is legitimate, please contact *********************. Written offers of employment will be extended in a formal offer letter from an @irhythmtech.com email address ONLY.
For more information, see *********************************************************************************** and *****************************************
Auto-ApplyOffice Manager - Aesthetics
Office manager job in Edina, MN
Job DescriptionOffice Manager - Medspa Practice (Twin Cities Area) We are seeking an experienced and organized Office Manager to join our growing aesthetic medical practice. This full-time, onsite position is ideal for a candidate who thrives in a leadership role, enjoys overseeing clinic operations, and is passionate about supporting a team dedicated to delivering exceptional patient care.Location:
4 days per week in Edina
1 day per week in Fridley
(Candidates should reside in the greater Minneapolis-St. Paul area)
Schedule:
Monday-Friday, 40 hours per week
Compensation & Benefits:
Annual salary: $50,000-$60,000
Health insurance
401(k)
PTO
Profit sharing opportunities
About the Role:The Office Manager will oversee daily operations across two clinic locations, support the medical and administrative staff, and help ensure a consistently high standard of care and customer service. This individual will be instrumental in holding team members accountable, refining operational processes, and creating a positive, efficient work environment.Key Responsibilities Include:
Managing scheduling, staffing, and daily clinic operations
Supporting the provider and team to maintain quality patient experiences
Overseeing compliance and clinic procedures
Tracking performance metrics and contributing to strategic growth goals
Fostering a supportive, family-oriented team culture
Qualifications:
Minimum 3 years of relevant experience in clinic or medspa operations
Associate or Bachelor's degree required
Demonstrated leadership and people management skills
Strong organizational and communication abilities
Experience holding teams accountable in a professional and respectful manner
Why Join Us?Our team is committed to patient-centered care and a friendly, family-oriented work environment. We offer opportunities for professional growth as the practice expands, and value individuals who bring accountability, initiative, and compassion to their leadership style.
Branch Office Manager
Office manager job in Bloomington, MN
CrossCountry Mortgage (CCM) is the nation's number one distributed retail mortgage lender with more than 7,000 employees operating over 700 branches and servicing loans across all 50 states, D.C. and Puerto Rico. Our company has been recognized ten times on the Inc. 5000 list of America's fastest-growing private businesses and has received many awards for our standout culture.
A culture where you can grow! CCM has created an exceptional culture driving employee engagement, exceeding employee expectations, and directly impacting company success. At our core, our entrepreneurial spirit empowers every employee to be who they are to help us move forward together. You'll get unwavering support from all departments and total transparency from the top down.
CCM offers eligible employees a competitive compensation plan and a robust benefits package, including medical, dental, vision, as well as a 401K. We also offer company-provided short-term disability, an employee assistance program, and a wellness program.
Position Overview:
The Branch Office Manager supports CrossCountry Mortgage customers and employees by assisting in providing customer service, meeting goals, and maintaining communication between corporate and the branch. This position provides administrative support for management level personnel and performs general office administration duties.
Job Responsibilities:
Offer the highest level of customer service to clients.
Cover the front desk reception area at all times, securing coverage for absences.
Answer all incoming telephone calls, routing to the appropriate person or voicemail.
Update telephone directories as needed.
Maintain conference, training, and meeting room calendars.
Sort and deliver company mail when necessary.
Sign for overnight delivery packages as needed.
Create shipping labels for outgoing packages (Federal Express, UPS, etc.), as needed.
Assist with the coordination of lunches for meetings and events.
Provide management with administrative support on a variety of projects; maintain discretion in handling all management requests.
Assist Manager as needed and directed.
Order and obtain office supplies as required.
Stock inventory in all areas weekly (or as needed).
Handle client and employee inquiries.
Maintain confidentiality of information, as needed.
Perform all other duties as requested or assigned.
Qualifications and Skills:
High School diploma, General Equivalency Diploma (GED) from an accredited institution or equivalent education.
Two years' experience in a similar administrative role, preferred.
Proficient with commonly used office software, including but not limited to: MS Word, Excel, PowerPoint, Outlook, as well as telephone and internet communications.
Excellent communication, customer service, and problem-resolution skills.
Excellent prioritization and time management skills.
Advanced attention to detail and organizational skills.
This is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
Pay Range:
Annual Salary: 70,000.00-75,000.00
The posted pay range considers a wide range of compensation factors, including candidate background, experience and work location, while also allowing for salary growth within the position
#LI-CCMREC
CrossCountry Mortgage, LLC offers MORE than a job, we offer a career. Apply now to begin your path to success! careersatccm.com
CrossCountry Mortgage, LLC strives to provide employees with a robust benefit package: **********************************
California residents: Please see CrossCountry's privacy statement for information about how CrossCountry collects and uses personal information about California applicants.
CrossCountry Mortgage supports equal employment opportunity in hiring, development and advancement for all qualified persons without regard to race, color, religion, religious creed, national origin, age, physical or mental disability, ancestry, marital status, uniformed service, covered veteran status, citizenship status, sex (including pregnancy, childbirth, and related medical conditions, and lactation), sexual orientation, gender identity, gender expression, transgender status, domestic violence victim status (where applicable), protected hair style or texture, genetic information (testing or characteristics), or any other protected status of an individual or because of the individual's association with a member of a protected group or any other characteristic protected by federal, state, or local law (“Protected Characteristics”). The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation. The Company is committed to fostering, cultivating and preserving a culture that welcomes diversity and inclusion.
CrossCountry Mortgage, LLC (NMLS3029) is an FHA Approved Lending Institution and is not acting on behalf of or at the direction of HUD/FHA or the Federal government. To verify licensing, please visit ***************************
Auto-ApplyManager, Application Support
Office manager job in Minneapolis, MN
Overview: The Manager, Application Support provides day-to-day tactical and personnel management of the Customer Support team to include managing productivity, personnel, and technical product issues. This position leads the team to enhance the overall customer experience while achieving departmental and company directed goals.
Duties and Responsibilities:
Directly manages a team of support personnel including setting clear objectives, evaluating progress, and instilling a high-performance culture with focus on teamwork, service excellence, and ownership for resolving customer issues; implements procedures and metrics pertinent to the effective and efficient operation.
Develops and refines standard operating procedures for ticket management, monitoring, alerting, and incident management processes;
Serves as point of escalation for customers to resolve highly complex problems; collaborates with cross functional teams to resolve escalated customer complaints.
Stays abreast of new product developments and tactical direction to the business regarding technical support challenges; provides documentation and specific product suggestions influencing product direction.
Manages operational and communication impacts of planned changes, outages, and technology emergencies.
Collaborate with key internal stakeholders to drive customer success and quality to provide long-term value for our customer base;
Partner with Inovalon's cross functional teams to provide customer feedback, streamline processes and improve customer outcomes
Engage directly with our customers to garner feedback and ensure quality of service;
Build upon Inovalon's Support career framework to enhance the team's focus on personnel development;
Maintains knowledge of technology and industry trends and processes and disseminates information to the Customer Support team.
Maintains compliance with Inovalon's policies, procedures, and mission statement.
Adheres to all confidentiality and HIPAA requirements as outlined within Inovalon's Operating Policies and Procedures with respect to any aspect of the data handled or services rendered in the undertaking of the position.
Fulfills those responsibilities and/or duties that may be reasonably provided by Inovalon for the purpose of achieving operational and financial success of the Company.
Job Requirements:
Minimum 5 years' experience in customer facing support roles
Minimum 2-2 years leading customer-facing support teams with a commitment to providing superior customer experiences;
Proven experience working in Support in a growing SaaS-based company;
Dedicated cross-functional orientation and ability to build relationships with other leaders and teams;
Creative problem-solving ability and forward-thinking mentality;
Strong leadership and communication (verbal, written, and presentation) skills;
Previous experience managing remote teams and ability to develop both in-office and virtual teams;
Proven ability to execute strategic projects that enhance and support customer support excellence;
Demonstrated working knowledge of budgets; and
Experience driving innovation and continuous improvement programs.
Education:
Bachelor's degree in business management or relevant field of study.
Physical Demands and Work Environment:
Sedentary work (i.e. sitting for long periods of time);
Exerting up to 10 pounds of force occasionally and/or negligible amount of force;
Frequently or constantly to lift, carry push, pull or otherwise move objects and repetitive motions;
Subject to inside environmental conditions;
Travel for this position will require business travel to other locations up to 25%.
Auto-ApplyBill Review Manager III
Office manager job in Minneapolis, MN
Job Description
The Bill Review Manager is responsible for the overall operation of a designated bill review office. The Manager participates in formulating and administering company best practices as well as developing long-range goals and objectives, analyzing costs, activities and operations, supporting the goals of Bill Review department and of CorVel.
This is a hybrid position.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES:
Responsible for financial operations, including, but not limited to: productivity, profitability, expenses, budgeting, billing and collections
Responsible for implementing new business development, including marketing and sales activities
Responsible for directing a team of employees in their day-to-day operations ensuring productivity and quality goals are met in accordance with company expectations
Responsible for quality provider, claims, and client interaction
Responsible for human resources matters
Must be able to travel overnight and attend meetings
Requires regular and consistent attendance
Visit CorVel customers and participate in training sessions with management
Represents the company in a professional manner to both internal and external customers and clients
Directs the performance and development of the employees in their department. Assures peak performance of the team through continued training and coaching, coupled with regular performance evaluations
Ensures staff compliance with Workers' Compensation laws and ensures mandated regulatory reporting requirements
Utilizes Jurisdictional Expertise and knowledge of regulatory rules, statutes and procedures governing the jurisdictions assigned to ensure compliance Acts as subject matter expert for appropriate jurisdictions
May perform daily, weekly, monthly reviews of various reports, invoices, logs and expenses
May be required to visit customers and participate in training sessions with management
Monitors operational workflow and manages appropriate/adequate staffing levels and staff retention strategies
Develops and oversees the implementation of common bill review practices and procedures
Promotes operational efficiency and quality by continuously improving processes, people and systems to enhance efficiency, consistency and quality
Ensures consistent and complete compliance with CorVel's policies and procedures
Comply with all safety rules and regulations during work hours in conjunction with the Injury Illness Prevention Program (IIPP)
Additional projects and duties as assigned
KNOWLEDGE & SKILLS:
Excellent written and verbal communication skills
Ability to assist team members to develop knowledge and understanding of bill review practice
Effective quantitative, analytical and interpretive skills
Technical knowledge of laws, policies, and procedures in defined territory
Strong leadership, management and motivational skills
Ability to travel overnight and attend meetings if required
Ability to remain poised in stressful situations and communicate diplomatically via telephone, computer, fax, correspondence, etc.
Computer proficiency and technical aptitude with the ability to utilize MS Office including Excel spreadsheets
Strong interpersonal, time management and organizational skills
Ability to work both independently and within a team environment
Knowledge of processing bills on multiple lines of business
Knowledge of medical terminology, medical billing codes, applicable state fee schedules and/or U&C charge processing
Contract interpretation
Ability to be a liaison between multiple departments within the company
EDUCATION & EXPERIENCE:
Bachelor's degree, national certification or a combination of education and related experience
Minimum of 2 years' experience medical billing and supervisory/management experience
Certified Professional Coder (CPC) designation preferred
Licenses as required
PAY RANGE:
CorVel uses a market based approach to pay and our salary ranges may vary depending on your location. Pay rates are established taking into account the following factors: federal, state, and local minimum wage requirements, the geographic location differential, job-related skills, experience, qualifications, internal employee equity, and market conditions. Our ranges may be modified at any time.
For leveled roles (I, II, III, Senior, Lead, etc.) new hires may be slotted into a different level, either up or down, based on assessment during interview process taking into consideration experience, qualifications, and overall fit for the role. The level may impact the salary range and these adjustments would be clarified during the offer process.
Pay Range: $68,696 - $114,313
A list of our benefit offerings can be found on our CorVel website: CorVel Careers | Opportunities in Risk Management
In general, our opportunities will be posted for up to 1 year from date of posting, or until we have selected candidate(s) to fulfill the opening, whichever comes first.
ABOUT CORVEL:
CorVel, a certified Great Place to Work Company, is a national provider of industry-leading risk management solutions for the workers' compensation, auto, health and disability management industries. CorVel was founded in 1987 and has been publicly traded on the NASDAQ stock exchange since 1991. Our continual investment in human capital and technology enable us to deliver the most innovative and integrated solutions to our clients. We are a stable and growing company with a strong, supportive culture and plenty of career advancement opportunities. Over 4,000 people working across the United States embrace our core values of Accountability, Commitment, Excellence, Integrity and Teamwork (ACE-IT!).
A comprehensive benefits package is available for full-time regular employees and includes Medical (HDHP) w/Pharmacy, Dental, Vision, Long Term Disability, Health Savings Account, Flexible Spending Account Options, Life Insurance, Accident Insurance, Critical Illness Insurance, Pre-paid Legal Insurance, Parking and Transit FSA accounts, 401K, ROTH 401K, and paid time off.
CorVel is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.
#LI-Hybrid
Front Office Manager
Office manager job in Minneapolis, MN
Job Description Join our team! We are looking for the right person who is creative and efficient, self-driven, eager to learn, problem solver, and skilled in basic management and communication. Great technology skills is a plus! The successful candidate will be a self-motivated, creative, positive person with strong work ethic, great time management, excellent critical thinking/problem solving skills and customer service skills. Must take pride in being on time, on task, positive, reliable, professional and productive.
Our PurposeBuild Health. Live Well.
Our mission is to help as many people as possible regain and maintain their health by addressing the true causes of disease according to naturopathic principles.
Our Values Our values reflect our purpose, our culture and shape the staff and work experience of PND teams wherever they are.
Integrity: High Integrity - Be Honest and TrustworthyPositivity: Inspire Hope - Seek the GoodCommitment: Embrace the Cause - Take ResponsibilityGrowth: Strive for Greatness - Always Growing
Duties include:
Solo customer service management in a clinic setting
Reception, phone calls, faxing, billing and scheduling of patients
Inventory ordering and management
Maintain HIPAA standards with patient health information
Frequent communication with patients
Managing incoming lab results and patient records, emails, inquiries and other paperwork to assist the health care providers with case management
Teamwork with providers and medical assistants
Other clerical duties as assigned (creating reports, placing orders, data management, etc.)
Contributing to growth through improving efficiency, scheduling and marketing events
Support with facilities management
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Office Manager Autism Therapy Clinic
Office manager job in Saint Paul, MN
Job DescriptionLocation: Woodbury, Minnesota Schedule: Full-time, Monday to Friday, on site About Us We are a family-focused autism therapy clinic in Woodbury. Our team provides ABA and related services to help children grow and succeed. We believe in creating a supportive and welcoming space for both families and staff.
Position Overview
The Office Manager is the first point of contact for families and staff. This role keeps the clinic running smoothly by handling scheduling, records, communication, and daily operations.
Key Responsibilities
Welcome families and visitors, answer phones, and respond to emails.
Manage client and staff schedules, handle cancellations, and keep calendars up to date.
Maintain accurate and confidential client records and ensure HIPAA compliance.
Support insurance processes, including verifying benefits, collecting copays, and preparing documents for billing.
Order supplies, track inventory, and work with vendors when needed.
Help with new staff onboarding and provide daily communication to the team.
Prepare simple reports such as attendance, authorizations, and scheduling updates.
Qualifications
Required
At least 2 years of experience in a healthcare or therapy office setting.
Knowledge of HIPAA and experience handling confidential records.
Strong organizational skills and attention to detail.
Ability to manage multiple schedules and adjust to changes quickly.
Comfortable using computers, EMR/EHR systems, and Microsoft Office or Google Workspace.
Clear and professional communication skills.
Preferred
Experience in an autism or ABA therapy clinic.
Familiarity with insurance verification and payer portals.
Bilingual skills (Spanish, Somali, or Hmong) are a plus.
Compensation and Benefits
Pay range: $23 to $28 per hour, depending on experience.
Paid time off and paid holidays.
Retirement plan with employer contribution (if available).
Professional development and growth opportunities.
How to Apply
Please apply with your resume. Qualified candidates will be contacted for a phone interview, followed by an on-site interview at the clinic.
Equal Opportunity
We welcome applicants from all backgrounds and are proud to be an Equal Opportunity Employer.
Office Administrator
Office manager job in Ramsey, MN
Position Overview: The Office Administrator will be responsible for providing comprehensive support to the Office and Production teams, as well as supporting the Chief Officers. This individual will thrive in a fast-paced environment, handling multiple tasks with precision and a proactive approach. The ideal candidate will have strong organizational and time management skills, coupled with a proven track record of exceptional administrative support in an executive setting. This position is expected to support our office hours of Monday - Friday, 8:00 am - 4:30 pm.
Responsibilities:
Serve as the primary point of contact for office inquiries, greeting visitors and ensuring compliance with SOC2 requirements and managing front-office operations
Provide high-level administrative assistance to the Chief Officers, including calendar management, meeting scheduling, correspondence, filing, and/or data entry
Answer and route incoming calls, correspondence in a timely and professional manner.
Oversee the operation, inventory, and maintenance of office equipment
Manage ordering, receiving, and distribution of office and janitorial supplies
Oversee the organization of job ticket files, ensuring proper retention and timely disposal
Handle incoming and outgoing mail, ensure sure postage is accurate and items are distributed to the appropriate people
Coordinate front office administrative needs, including office and production cleaning and managing vendor relationships
Assist with new hire orientation and coordinate with HR Team to effectively onboard employees into the company
Coordinate the content updates for the internal communication and monitor (Mvix) display system
Assist with planning and coordination of employee appreciation and engagement events
Provide administrative support to internal departments as needed
Track and reconcile monthly charge card expenditures
Assist in other front office responsibilities as needed
Other duties as assigned
Requirements
Qualifications:
High School diploma or equivalent, Associates Degree preferred but not required.
2-4 years of office administration related experience.
Intermediate experience with Microsoft Office Suite.
Required Skills:
High level of professionalism and have the ability to handle confidential information with discretion.
Exceptional organizational skills; must be detail-oriented, able to prioritize and provide follow-up with all involved.
Strong interpersonal skills with the ability to establish rapport quickly with others.
Ability to excel in a fast-paced environment and manage multiple tasks, priorities, and projects.
Ability to be a collaborative, team player.
Salary Description $25-$30
Office Manager
Office manager job in Saint Paul, MN
Job DescriptionOffice ManagerDurahome Painting Plus
Join Our Vibrant Team at Durahome Painting Plus as an Office Manager!Enhance Your Career at the Heart of Painting Excellence
About Durahome Painting Plus:At Durahome Painting Plus, we're not just painting surfaces; we're creating lasting impressions. As leaders in the painting and finishing industry, we pride ourselves on delivering beautiful, durable projects with exceptional customer service and craftsmanship. We're on the lookout for an Office Manager who's more than just a professional - someone who's a visionary, ready to play a critical role in shaping our company's future.
Your Role:
Be the Backbone: As our Office Manager, you're the central hub of our operations, ensuring everything runs smoothly and efficiently.
Lead with Impact: Manage customer relationships from the initial lead to the finished project, ensuring exceptional service every step of the way.
Craft Our Image: Utilize your skills to manage our digital presence, from social media to marketing emails, shaping how the world sees us.
Organize and Innovate: Implement and maintain administrative tracking tools and software to streamline our processes and enhance productivity.
Systematize for Success: Oversee systems that ensure every back-office function is efficient, effective, and exemplary.
Document and Direct: Create and maintain an operations manual that becomes the blueprint for our operational excellence.
Your Skill Set:
Tech-Savvy and Solution-Oriented: Demonstrate proficiency in existing software, with a remarkable ability to quickly learn new technologies, solve problems creatively, and adapt to evolving tech trends.
Communication Maestro: With outstanding verbal and written communication skills, ensure every word resonates with clarity and purpose.
Customer Service Champion: Deliver exceptional customer service, making every interaction memorable and meaningful.
Cool Under Pressure: Maintain focus and composure in fast-paced situations.
Commitment to Quality: A service-oriented attitude that underscores dedication to quality and professional excellence.
Bilingual Brilliance: Spanish language skills? That's a bonus we admire!
Your Qualifications:
Experience Counts: Bring your experience in an administrative role, ideally in a construction or painting environment.
Educational Excellence: A high school diploma is essential, and a Bachelor's degree? Even better.
Industry Insights: Knowledge of the painting industry is a significant advantage.
Your Rewards:
Competitive Compensation: Earn a salary that values your skills and experience, reflective of your contributions to our success.
Be Valued: Join us at Durahome Painting Plus and become part of a team where your skills, dedication, and growth are genuinely valued and nurtured.
Embark on a Career that Paints More than Just Surfaces - It Paints Futures.Apply Now and Build Your Dream Career at Durahome Painting Plus.
Part Time Customer Experience Manager
Office manager job in Shakopee, MN
Store - MSP-SHAKOPEE, MNDeliver a customer centric shopping experience by managing and delivering effective front-end operations and expectations. Lead the omnichannel processes. Maintain store recovery standards to deliver our Brand Promises. Deliver friendly customer service.
Assist Store Manager in leading and managing adherence to Standard Operating Procedures (SOPs) and Company programs to ensure compliance with applicable laws and requirements; ensure execution of Company policies and standards; hold them accountable for store conditions and results
Ensure all front end policies and procedures are followed; achieve your KPIs and manage your team to achieve their role KPIs
Plan and lead the execution of class and in-store events in accordance with Company programs
Lead the omnichannel processes
Manage and execute shrink and safety programs
Assist with cash reconciliation and bank deposits
Assist with inventory processes to include Return to Vendor (RTV) and Advance Shipping Notice (ASN) activities as needed
Assist with the onboarding of new Team Members
Train, observe, and coach the customer experience team (sales floor and cashier) to achieve results; participate in the performance management process; support Talent Development of your team; utilize the leadership competencies for continued self-development
Serve as Manager on Duty (MOD)
Interacts with others in an accepting and respectful manner; remains positive and respectful, even in difficult situations; promotes commitment to the organization's vision and values; projects a positive image; and serves as a role model for others
Acknowledge customers, help locate the product and provide solutions
Participate in the truck unloading and stocking processes to ensure truck standards are followed and completed within budget
Manage and execute the shrink and safety programs
Cross train in Custom Framing selling and production
In select stores that do not have a Framing Manager only, responsibilities also include: leading the delivery of high-quality custom framing solutions to our customers on time by planning and managing the completion of the framing workload in partnership with the Store Manager
Other duties as assigned
Preferred Knowledge/Skills/Abilities
Preferred Type of experience the job requires:
Retail management experience preferred
Physical Requirements
Work Environment
Ability to remain standing for long periods of time
Ability to move throughout the store
Regular bending, lifting, carrying, reaching, and stretching
Lifting heavy boxes and accessing high shelves by ladder or similar equipment
If you need help performing these essential functions of the job, please contact your supervisor so that we may engage in the interactive process with you to determine if a reasonable accommodation is available.
Public retail store setting taking care of our customers; all public areas are climate controlled; some stock rooms may not be climate controlled; some outdoor work if assigned to retrieve shopping carts or while unloading trucks; Frame shop contains glass cutter and heat press; work hours include nights, weekends and early mornings
Applicants in the U.S. must satisfy federal, state, and local legal requirements of the job.
Total Base Pay Range for this Position:
$13.00 - $18.20
At The Michaels Companies Inc., our purpose is to fuel the joy of creativity and celebration. As the leading destination for creating and celebrating in North America, we operate over 1,300 stores in 49 states and Canada and online at Michaels.com and Michaels.ca. The Michaels Companies, Inc. also owns Artistree, a manufacturer of custom and specialty framing merchandise. Founded in 1973 and headquartered in Irving, Texas, Michaels is the best place for all things creative. For more information, please visit *****************
At Michaels, we prioritize the wellbeing of our teams by providing robust benefits for both full-time and part-time Team Members. Our benefits include health insurance (medical, dental, and vision), paid time off, tuition assistance, generous employee discounts, and much more. For more information, visit mikbenefits.com.
Michaels is an Equal Opportunity Employer. We are here for all Team Members and all customers to create, innovate and be better together.
Michaels is committed to the full inclusion of all qualified individuals. In keeping with this commitment, Michaels will assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the job, and/or to receive all other benefits and privileges of employment, please contact Customer Care at ************** (1800-MICHAEL).
EEOC Know Your Rights Poster in English
EEOC Know Your Rights Poster in Spanish
EEOC Poster Optimized for Screen Readers
Federal FMLA Poster
Federal EPPAC Poster
Auto-ApplyOffice Coordinator | 30 hrs per week | temp to hire
Office manager job in Minneapolis, MN
At space150, the office environment is a critical part of our culture and client experience. The Office Coordinator owns the day-to-day operations of that space. You will handle the logistics that keep the agency moving, ensuring the office is organized, welcoming, fun, and efficient. We need someone who is reliable, responsible, and well-organized, with excellent communication skills and the adaptability to handle the shifting needs of a busy agency without missing a beat.
This is a temporary to hire, part time, hourly position at up to 30 hours per week. There will be a need for some schedule flexibility based on agency needs from time to time.
Requirements
Monitor office supplies, food and beverage inventory and place orders and restock as needed
Maintain a clean and organized office environment
Support all meeting needs and planning. Include conference room setup, order and set up of food and beverage, clearing and resetting spaces
Manage correspondence (e-mail, letters, packages etc.)
Maintain and keep the full office picked up and well organized, including storage spaces
Maintain receipts, job numbers, and attendees for all purchases and document the information in the expense tracking system
Proactive in assessing office needs and provide solutions for addressing those needs
Coordinate and plan company parties and events
Respond to requests for assistance with a variety of related tasks
Serve as the main point of contact for various vendors. Will include negotiating rates and services.
Work with building maintenance to ensure any facilities or maintenance issues are addressed and fixed in a timely manner.
Communicate with subtenants when needed
Responsible for the overall environment provided to employees
Office plant care and maintenance
Provide administrative support and project planning for special projects
Qualifications:
Proven experience as office coordinator or in a similar role
Experience in customer service will be a plus
Strong organizational and time management skills
Excellent verbal and written communication abilities
Strong sense of discretion and professionalism
Reliable and trustworthy
Ability to work independently and be self motivated
Ability to lift and move furniture and supplies up to 50+ pounds. Ability to assemble basic items using tools and instructions.
Valid driver's license, reliable transportation, and the ability to purchase alcohol for agency events (21+ required)
This role is primarily based in our North Loop, Minneapolis office. While there is occasional opportunity to work from home, you must be on-site to manage the daily operations of the space. Schedule flexibility is required to meet agency needs. Parking is provided.
Core business hours Monday - Friday from 9 a.m. - 5 p.m. Schedule flexibility available between those hours.
Benefits
At space150, we are committed to pay transparency and equity in accordance with applicable laws. The pay range for this position is $24-$27 per hour, depending on experience. The salary range for this role is based on numerous factors including experience, skills, and qualifications.
In addition to base compensation, space150 offers a competitive benefits package, including:
Comprehensive health, dental, and vision insurance
401(k) with company match
Unlimited paid time off
Life Insurance (basic, voluntary & AD&D)
Family Leave (parental leave)
Short & Long Term Disability
Hybrid Work Environment
A collaborative, creative and fun work environment
Auto-ApplyBusiness Manager
Office manager job in Minneapolis, MN
Job Opening at The Bug Company: Business Manager
The Bug Company is currently seeking a dedicated and skilled individual to join our team as a Business Manager. This critical role requires a dynamic professional to ensure organizational effectiveness and efficiency within our headquarters. The Office Manager will play a vital role in maintaining the backbone of our company's daily administrative functions.
This is an on-site position based in our main office, offering a chance for the selected candidate to lead and direct a team of administrative professionals. This is not a remote job, and the successful applicant will be expected to work from our offices to actively manage and engage with all aspects.
Responsibilities
Supervise and support the office employees to ensure operational efficiency and staff cohesion.
Manage daily office operations and coordinate administrative workflows to ensure a smooth workflow.
Provide high-quality customer service, addressing customer inquiries and feedback promptly and effectively.
Support the sales staff by assisting with the preparation of quotes, processing orders, and managing communications with customers.
Oversee the company's accounts receivable operations, including invoicing, billing, and collections, to ensure timely revenue processing.
Prepare and maintain reports using software like QuickBooks and Microsoft Excel.
Identify and implement strategies to improve office efficiency, workflow, and customer satisfaction.
Requirements
5-6 years of office leadership, administrative, or customer service experience
Knowledge of QuickBooks and Microsoft Excel required
Strong organizational and communication skills
Experience with customer service and basic accounting preferred• Detail-oriented with good problem-solving skills
Bachelor's degree in Business or related field preferred, or equivalent experience in leadership.
Benefits
Competitive Salary ($80,000-90,000)
Paid Vacation
Medical Insurance (3 different plan options available)
401(k) with Company Match
A unique, supportive work environment
We are an equal opportunity employer.
All employees of The Bug Company are considered to be employed at will.
All offers are contingent upon clearing a background check and reference checks.
This is not all-inclusive and may be amended at any time. Providing individuals with a job description does not imply, nor should it be interpreted as establishing an employment contract or agreement of any kind.
Office Coordinator
Office manager job in Annandale, MN
Join in our mission of providing life-changing experiences that enhance independence and self-esteem for children and adults with disabilities!
Looking for an incredible summer job? Join us at our beautiful Minnesota summer camp, where you'll help create unforgettable experiences for individuals with disabilities. Gain career experience providing essential administrative support in a fun, adventurous environment while making a meaningful impact on the lives of our campers. Schedule: Seasonal, Late May - Mid August 2026 Location: Camp Friendship in Annandale, MN Pay: $15.63 per hour True Friends Benefits:
Meals, housing, and training provided
Gain relevant experience for your career
Build your portfolio with diverse work examples
Live and work surrounded by nature
And more!
How You'll Contribute:
Prepare camper applications and documents weekly.
Lead camper check-in and check-out processes weekly.
Manage our online and in-person camp store (site dependent).
Maintain an efficient and productive office environment including, but not limited to welcoming guests, answering phones, tracking and ordering supplies.
Support leadership staff by ensuring they're completing required camper paperwork and staff evaluations.
Assist in volunteer communications: confirmation phone calls, scheduling, emails, and minor database maintenance.
Support the site's leadership team with organized processes, clear communication, and administrative tasks.
What You'll Bring to the Table:
Age 21+
A sophomore or junior HR or Business Admin student with office experience.
Organized and are able to pay great attention to detail.
Successfully able to lead and coach others.
Motivated to take initiative and be a role model for all staff.
Passionate about making a difference in the world.
Happy to live and work in a communal setting.
Eager to take initiative and have a strong work ethic.
Able to be flexible and adapt to an ever-changing environment.
Preferred: 2+ years driving experience, clean driving history, willingness to drive long distances (4+ hours) on a semi-weekly basis.
About Us: True Friends' programs include camp, respite, therapeutic horseback riding, conference and retreat, travel, and team building, serving over 25,000 individuals annually. With locations near Maple Lake, Annandale, Eden Prairie and Bemidji, MN, True Friends serves individuals in Minnesota and throughout the United States