Office manager jobs in Edison, NJ

THE CLIENT Our client is a New York-based investment firm specializing in private equity, private debt, and secondary investments across the United States and Canada. The firm offers a fast-paced, collaborative, and team-oriented environment where professionals are encouraged to take initiative, work independently, and contribute to a positive office culture. This is a great opportunity to join a dynamic organization in a front-facing role that offers variety, visibility, and room to grow. THE ROLE The firm is seeking a polished and personable Receptionist and Office Manager to manage front-of-house operations and ensure a seamless experience for guests, clients, and internal staff. This role is ideal for someone who thrives in a fast-paced setting, enjoys being the face of the firm, and has experience in private equity or alternative investments. The Receptionist will play a key role in maintaining the firm's professional image and supporting the smooth flow of investor meetings and daily office activity. Key responsibilities include: Greeting and assisting guests, clients, and vendors with professionalism and warmth Managing a busy conference room calendar, including setup, breakdown, and quick turnovers between meetings Coordinating catering orders and maintaining kitchen and pantry supplies Ensuring meeting spaces are clean, well-stocked, and prepared for investor visits Maintaining a polished and organized front desk and reception area Supporting general office operations and administrative tasks Handling mail, deliveries, and courier services Partnering with internal teams to support events and office initiatives THE CANDIDATE The ideal candidate is well-presented, personable, and confident, with a natural ability to make others feel welcome. While prior experience in a receptionist or client-facing role is a plus, the firm is open to candidates who show strong potential, a positive attitude, and a willingness to learn. Experience in private equity or alternative investments is strongly preferred due to the fast-paced nature of the role and the volume of investor activity. Key qualities include: Friendly, communicative, and approachable demeanor Strong organizational skills and attention to detail Ability to work independently and remain composed under pressure Experience managing conference room logistics and guest-facing responsibilities Reliable, punctual, and professional COMPENSATION & BENEFITS Full-time, on-site role Core hours: 9:30am - 5:30pm Base salary: $75K-$100K, commensurate with experience Discretionary bonus Excellent benefits package Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

Reports To: COO / Head of Operations Swish Breaks is the fastest-growing sports entertainment and live shopping company built by a team of passionate sports enthusiasts. With 80+ employees and over 90,000 orders fulfilled each month, we're redefining the sports collectibles experience through live-streamed entertainment, world-class ops, and an incredible customer community. As we scale, we are investing heavily into the customer experience side of the business - developing better systems, tighter feedback loops, new tools, and an elite support operation that matches the pace of our growth. Role Description We are seeking a Customer Experience Operations Manager to build, own, and scale Swish Breaks' customer experience function from the ground up. This is a foundational, highly cross-functional role - you will work closely with Operations, Product, Engineering, and Leadership to design the full end-to-end customer journey across support, issue resolution, product improvement, and overall experience. You will be the first dedicated leader in this function, responsible for building the systems, structure, and processes that enable Swish Breaks to deliver the best customer experience in the live shopping industry. As the function scales, you will also have the opportunity to build and lead a small team (1-2 people initially). This role is on-site in New York, NY. Key Responsibilities Customer Experience Strategy & Ownership Build the full customer support and success strategy from scratch Own the design of end-to-end customer workflows, from ticket handling to escalations Create systems and processes that ensure consistently high customer satisfaction Establish and track core CX KPIs (response times, resolution rates, CSAT, NPS, etc.) Cross-Functional Collaboration Work daily with the Operations team to identify root causes of issues and eliminate friction Partner closely with Product & Engineering to design tools, features, and improvements based on customer feedback Translate customer pain points into actionable insights for senior leadership Participate in product roadmap conversations as the voice of the customer Customer Support Systems & Tools Select and implement support tools, ticketing systems, macros, automations, and reporting frameworks Develop internal documentation, knowledge bases, and standard operating procedures Identify opportunities for automation and improved efficiency Execution & Problem Solving Personally handle top-tier issues, escalations, and unique customer situations Improve issue resolution speed and accuracy through structured processes Proactively identify patterns in customer inquiries and build solutions to reduce volume Team Building & Leadership (Future) Potential to hire and manage 1-2 customer support specialists as demand grows Train, coach, and develop team members to uphold Swish-level service standards Qualifications Required 3-7+ years of experience in customer success, customer support, or CX operations Experience building processes, systems, or CX infrastructure from scratch Strong operational mindset with the ability to design scalable workflows Excellent written and verbal communication skills Empathetic, customer-obsessed, and solutions-oriented Experience working cross-functionally with Product, Engineering, and Operations Ability to thrive in a fast-paced, ambiguous, rapidly evolving environment On-site availability in NYC Preferred Experience in e-commerce, live shopping, marketplaces, or high-volume support environments Prior experience selecting or implementing CX tools (Zendesk, Gorgias, Intercom, etc.) Startup or early-stage company experience Compensation Salary range: $70,000 - $110,000, depending on experience. What We Offer Opportunity to build an entire customer experience function from the ground up A dynamic, energetic environment in a rapidly growing sports entertainment company Collaboration with senior leadership and cross-functional teams Room for future team-building and leadership expansion Competitive compensation and growth opportunities Competitive benefits offerings

Office Manager for Growing Life Sciences Services Company $90,000 -- $110,000 + discretionary annual bonus + complete benefits package We are seeking an experienced, independent, and collaborative Office Manager to ensure the smooth operation of our Princeton office and provide administrative support to our legal department in Europe. This role is critical to maintaining a safe, comfortable, and efficient work environment for a growing U.S. team. The ideal candidate will have a strong service mindset, cultural awareness, and the ability to manage multiple priorities with humility and professionalism. Key Responsibilities Oversee day-to-day office operations, including supplies, groceries, vendor management, and tenant coordination. Maintain a safe, organized, and welcoming office environment. Support administrative tasks for the legal department in Europe. Manage employee benefits administration through ADP. Assist with general HR administration Coordinate with internal teams for important shipments and onsite requirements. Act as a trusted point of contact for leadership, fostering a positive and solutions-oriented atmosphere. Qualifications Experience: +8 years in office management or related administrative roles Experience working in the life sciences is preferred but not required Proven ability to work in hybrid environments and adapt to changing priorities. Strong interpersonal skills; able to work with diverse cultures and personalities. High level of integrity, discretion, and confidentiality. Comfortable pushing back when necessary while maintaining a collaborative approach. Project management background is a plus. Personal Attributes Positive, "happy soul" with a generous and service-oriented mindset. Solutions-driven, humble, and adaptable. Strong multitasking ability and attention to detail.

Renewable materials company is seeking experienced candidates for a Paralegal Manager role. Core responsibilities will focus on corporate governance and entity management for domestic and international subsidiaries. The role will also provide support for mergers and acquisitions and securities filings as well as taking the lead on a number of ad hoc projects. Requirements Minimum 10 years of paralegal experience focused on corporate governance and entity management Experience providing support on M&A deals and assisting with securities filings Highly organized with exceptional project management skills Able to lead and manage team of paralegals Details Location: Florham Park, NJ Schedule: Full-time hybrid schedule (3 days in office/2 days remote) Compensation: $100-135K, commensurate with experience

Job Title: Office Manager Job Type: Full-Time Compensation: $50k - $70k (depending on experience) About the Firm We are a fast-paced litigation firm focused on insurance defense and related civil litigation across New York and New Jersey. Our attorneys rely on strong administrative structure, efficient workflow, and organized office systems. We are seeking an experienced Office Manager who can oversee day-to-day operations and ensure the smooth functioning of our legal practice. Position Overview The Office Manager will be responsible for supervising administrative processes, managing office workflow, supporting the legal team, and ensuring that the firm's operational needs are met. This role requires strong organizational skills, excellent communication, and the ability to coordinate with attorneys, staff, vendors, and court personnel. Prior experience in a law firm, especially litigation or insurance defense is highly preferred. Key Responsibilities Office Operations & Administration • Oversee daily office functions, workflow, and administrative procedures • Manage incoming and outgoing mail, service of process, scanning, and document distribution • Maintain office supplies, equipment, and vendor relationships • Coordinate maintenance, IT support requests, and general office logistics • Assist with onboarding and training administrative staff on filing procedures and office systems Legal Administrative Support • Support attorneys with administrative tasks including scheduling, filing, and document organization • Ensure timely and accurate handling of NYSCEF, EDDS, and federal e-filing submissions (if needed) • Maintain firm calendars, deadlines, and operational reminders • Assist with client communications and coordination Billing & Records Management • Support billing, invoicing, and time-entry processes • Maintain organized case files, document databases, and administrative records • Assist in ensuring compliance with firm policies and court expectations Required Qualifications • 3+ years of office management or legal administrative experience (law firm experience strongly preferred) • Familiarity with litigation processes, NYS practice, and e-filing systems (NYSCEF, EDDS) is a plus • Strong organizational, multitasking, and problem-solving abilities • Excellent written and verbal communication skills • Proficiency with legal and office software (CARET Legal, NetDocuments, Microsoft Office, etc.) • Ability to work efficiently in a fast-paced, deadline-driven environment Preferred Experience • Office management experience within an insurance defense or civil litigation firm • Experience supervising administrative staff • Knowledge of case management systems, document management workflows, or billing software

The Office Manager plays a pivotal role in ensuring the smooth and efficient operation of the nonprofit's administrative functions. This position is responsible for overseeing daily office activities, coordinating meetings, and supporting organizational operations in alignment with the nonprofit's mission and values. The Office Manager serves as a key point of contact for internal and external stakeholders and ensures that office procedures and systems are well-organized and maintained. Acts as Site Administrator for the Secaucus office. Responsibilities Interact with visitors with grace and diplomacy, display business etiquette Serve as the Secaucus Office phone operator, answer calls, respond to inquiries with information, route callers, and monitor/route or respond to voicemail messages Provide supply chain coordination and inventory tracking for Family Connects NJ. Maintain accurate records of all nursing supply and patient materials, ensuring optimal inventory levels. Maintain organized storage area and coordinate with vendors and internal teams to replenish stock efficiently. Oversee the receiving, storage, and distribution of Family Connects NJ supplies, tracking orders to ensure orders are received and available for nursing staff. Resolve receiving and invoice discrepancies in collaboration with Finance department. Ensure office safety and operating efficiency by reporting all facility problems to building management, i.e., lack of heat or air conditioning, water, safety, and cleanliness issues, etc., coordinate repairs/facilitate prompt resolutions, and inform staff throughout the process Ensure office machines operate properly: copy machine, postage meter, printers, etc., order copier supplies, maintain postage in meter, coordinate repairs/service with appropriate vendor Order and maintain inventories of essential office and kitchen supplies, provide ongoing office orientation, and instruct employees on the use of office machines Collect, sort, and distribute office mail; meter and post outgoing mail Administrate VOIP service, online retail vendors, shipping vendors, and document storage vendor accounts, managing all aspects of the accounts, monitoring functionality, pricing, on-time delivery performance, response time to issues and urgent requests, and creating user instructions Coordinate in office meetings, book and set up conference room, order food/catering Coordinate annual office-wide clean-up day, file storage transfer, and shredding event Conduct annual safety drills coordinated with building management. Coordinate annual safety lectures with local police and fire departments. Monitor first aid kit, AED device, and fire extinguishers. Collaborate with Dover and Irvington Site Administrators Handle other duties as assigned Qualifications High School graduate or GED; Bachelor's degree preferred Minimum 3 years administrative experience Bilingual preferred - Spanish, Haitian Creole, Portuguese, Arabic Certified Administrative Professional a plus Computer proficiency (MS Office Suite including Teams) Technologically savvy, ability to solve problems Knowledge of standard office administrative practices and procedures Highly organized and detail-oriented; dependable and reliable Energetic individual who can handle a fast-paced environment and meet deadlines Ability to effectively prioritize tasks and manage time effectively Excellent verbal and written communication skills; strong interpersonal skills. Meeting coordination experience a plus All PMCH employees must follow PMCH Immunization policy guidelines.

2050 Route 27 North Brunswick, New Jersey 08902 United States Twin Boro, a PT Solutions company, has provided New Jersey residents with the highest quality rehab services since 1980. With locations across 16 counties in the Garden State, we are driven by our patients by transforming access to care and redefining recovery. As Front Office Supervisor, you will facilitate and supervise the daily front office operations for the clinic. This position will focus on the clinic's front office engagement, environment, and staff performance. Employee will share the mission and values of PT Solutions. SUCCESS LOOKS LIKE Ability to perform at or above budgeted metrics for visits and evaluations Works closely with Clinic Manager 1, Clinic Manager 2 and Senior Clinic Manager Partners with the Front Office Manager to open requisitions, interview and hire PSCs to staff clinic This position is front facing, contributing to clinic volume Provide coaching that focuses on clinic front office performance to Referral Management, POC adherence and Customer Service expectations. Monitor referral data and KPI's Manage clinic front office labor, schedules and PTO requests Participate in Monthly 1:1 with Front Office Manager Effectively communicate and collaborate with insurance verification team, authorization team and reimbursement/billing team Perform other duties or special projects as assigned. BENEFITS Competitive compensation with ability to earn performance-based incentives Foster a positive work environment by living clinically through PT Solutions core values Professional development and career progression Fitness incentive, insurance benefits, employee assistance program, 401k and profit sharing, and PTO package to include employee illness bank (EIB) accrual Schedule Full Time, M-F 8am-4pm Wage $21.00-$23.00 3k sign on bonus Any posted pay range considers a wide range of compensation factors, including candidate background, experience, and work location, while also allowing for salary growth within the position.

Robert Half is seeking a highly experienced Office Manager/Operations Manager that can oversee a team of 10-15 and strategically guide business operations. We are looking for someone extremely dedicated and professional. Schedule: Mon - Fri / 7:30AM start on site Key responsibilities: Learn the administrative operations of the business and advise on improvements to increase efficiency Lead the onboarding and offboarding process of employees Design Employee Handbook Assist in interviewing new hires Track inventory and assets of the business for ownership Implement new software when needed to enhance operational efficiency Benefits administration Assist with payroll process in partnership with accounting department Benefits: Employer covered Medical and Dental Paid Time Off 401k with match

Join Merola Tile, a leader in the ceramic tile industry. We are seeking a dynamic and self-motivated Customer Service & Experience Manager to lead and elevate our customer service teams across both coasts. This leader will inspire excellence through initiative, integrity, and accountability - building a high-performing team that delivers exceptional results. The ideal candidate will take ownership of optimizing our customer service operations, enhancing processes, and developing people to deliver a world-class customer experience. This is a hands-on leadership role for someone who thrives on improvement, drives collaboration, and brings out the best in every team member. The Customer Experience Manager serves as both a hands-on contributor and a strategic leader who leads, inspires, and elevates the Customer Service Department by driving process excellence, ensuring timely and accurate resolution of all customer matters, and developing a high-performing, engaged team. This role demands a leader who can both execute and empower - someone with strong analytical thinking, a passion for improvement, and exceptional people skills to transform a team in need of upskilling and alignment. Operational Management Oversee and assist in all daily Customer Service operations for both New Jersey and California facilities, ensuring consistent execution of company standards and policies. Delegate tasks strategically while maintaining full accountability for departmental outcomes. Ensure adherence to requirements, shipping policies, and all relevant operational guidelines. Manage and monitor EDI, ERP, WMS, and partner portal systems to ensure accuracy and timeliness of all orders and communications. Collaborate cross-functionally with Warehouse Leadership, Accounting, Sales, Product, and other stakeholders to ensure smooth operational flow and prompt issue resolution. Process Improvement & Issue Resolution Evaluate and refine existing departmental processes, identifying inefficiencies and opportunities for improvement. Lead the development and implementation of new workflows and best practices that enhance productivity, accuracy, and customer satisfaction. Establish and track key performance indicators (KPIs) to monitor departmental effectiveness and proactively address performance gaps. Drive root-cause analysis and corrective action for recurring issues to ensure long-term resolution. Partner with leadership to recommend, pilot, and execute process improvement initiatives that align with companywide strategic objectives. Customer & Partner Engagement Handle escalated customer matters with professionalism, urgency, and empathy-ensuring thorough resolution and follow-up. Serve as the escalation point for the Customer Service team, guiding them in effective communication and solution-oriented problem-solving. Build and maintain strong relationships with key customers, trading partners, and internal stakeholders. Champion a customer-first mindset across the team, reinforcing responsiveness, accuracy, and accountability. Leadership & People Development Lead, mentor, and develop the Customer Service team across both facilities, cultivating a unified, high-performance culture. Provide hands-on mentorship to the department's current supervisor, strengthening leadership capability and operational confidence. Conduct regular one-on-one meetings, team check-ins, and performance evaluations to drive accountability and engagement. Identify skill gaps and design targeted training and coaching initiatives to upskill the team rapidly and sustainably. Foster a culture rooted in professionalism, ownership, and continuous learning. Physical Requirements: Regularly stand/sit for extended periods, operate office equipment, perform light-moderate lifting, lift/move up to 35 lbs. occasionally, bend, twist, and maintain posture. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role. Qualifications and Education Requirements Associate's degree required; Bachelor's degree preferred. Minimum 5 years of experience in Customer Service or related field, with at least 2 years in a leadership capacity. Strong proficiency in Microsoft Office (Word, Excel) and familiarity with ERP, WMS, and EDI systems. Proven success in process improvement, team development, and customer satisfaction. Experience with a CRM system and implementation Excellent organizational, multitasking, and decision-making skills in a fast-paced environment. REQUIRED SKILLS Excellent communication skills; written and verbal. Positive, motivating leadership style with high emotional intelligence. Strong critical-thinking and problem-solving ability. Patient, professional, and resilient under pressure. High attention to detail and commitment to accuracy. Strategic mindset with a “can-do” approach to challenges. Experience in the tile, stone, flooring, or related materials industry, preferred Competencies Leadership --Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities; Makes self-available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Solicits and applies customer feedback; Fosters quality focus in others; Improves processes, products and services; Business Acumen--Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals. Judgment-- Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision- making process; Makes timely decisions. Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. Accountability-- Take ownership and accept responsibility of actions, Set the bar high and acknowledge all levels of performance from self and others, Document lessons and commit to fair and consistent correctio of sub-standard work performance Change Management-Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results Dependability--Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Cost Consciousness--Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources. Additional Notes: Must be authorized to work in the United States. Benefits: Medical, Vision, and Dental Insurance 9 Annual Paid Holidays (including New Year's Day, Memorial Day, 4th of July, Labor Day, Thanksgiving, and Christmas) Paid Time Off - earned and accrued from your first day with the company 401(k) Plan with company match (eligibility after 1 month) Employer-Paid Life Insurance Performance Reviews after 90 days and annually Quarterly Company Goals - opportunity to earn up to 4 weeks of additional bonus pay annually Employee Assistance Program (EAP) Employee Referral Bonus Program Employee Discount on tile after 6 months Fresh Fruit, Coffee, Hot Chocolate, and Tea provided daily Weekly Company Lunches Company Culture Events - BBQs, Ugly Sweater Day, T-shirt making, Halloween contests, and more Fun, Friendly, Family-Like Environment

Oscar is working with a key client based out of New York City! They are looking for a Technology Business Manager to join their team. As the Technology Business Manager, you will be expected to: Define and review regularly with stakeholders from business, IT and Finance the list of use cases for technology business management for chargeback, service pricing, IT Total Cost of Ownership, benchmarking, etc. Gather reports requirements from stakeholders in business, IT and Finance Translate use cases and report requirements into a working set of operational and financial models, metrics, dashboards, and management reports Identify and document all data sources, systems of records supporting the collection of data for analytics from systems of record and interpret data into information and share across multiple audiences Implement operational and financial models, metrics, dashboards, and management reports in Apptio Operationalize data collection and reporting monthly by loading, validating, and reviewing reports on a timely basis with business, IT and Finance stakeholders Provide analytics for ad hoc IT strategic initiatives (sourcing strategy, cloud computing strategy, migration projects, application rationalization, etc) Preferred Skills/Experience: Bachelors-level degree in Finance and Accounting or a related field 3+ years experience in IT Finance or a TBM-related role Strong working knowledge and hands-on experience with IBM Apptio. Strong skills in MS Excel and PowerBI. Experience in Technology Accounting, GAAP accounting, strategy advisory, FinOps, IT management consulting or IT Data Analytics Ability to work with minimal supervision efficiently and effectively with multiple levels of management and staff across the organization, particularly within the Technology and Finance organizations Knowledge of IT services and financial management processes and best practices such as budgeting, cost allocations for chargeback, benchmarking, service costing and service pricing. Recap: Location: New York City, NY (Hybrid) Type: Long term Contract to Hire W2 Rate: $68/hr - $78/hr dependent on relevant experience If you think you're a good fit for the role, we'd love to hear from you!

Role Purpose Support the smooth, day-to-day running of SDCL's New York office by providing proactive, high-quality operational and administrative support to 11 team members. You will help keep the office organised, efficient, and welcoming, ensuring it runs smoothly, supports team productivity, and reflects SDCL's professional and sustainable values. This position is 4-5 days a week in the office. Responsibilities 1) Reception & Hospitality · Welcome visitors and offer refreshments. · Ensure guests are pre-registered with building reception. · Keep meeting rooms tidy, equipped, and ready to use. · Maintain high front-of-house standards: presentation, refreshments, and daily upkeep. 2) Office, Facilities & Administration · Support the overall running of the office - supplies, equipment, cleanliness, and efficiency. · Set up video calls and check that tech and Wi-Fi are working properly. · Liaise with suppliers (IT, cleaners, couriers, building management, etc.). · Sort and distribute post and deliveries. · Assist with onboarding and offboarding - desks, IT setup, and access passes. · Order food and office supplies weekly, managing stock and avoiding waste. · Keep shared areas (kitchen, fridge, coffee machine, plants) organised and well maintained. · Source sustainable, good-value purchasing options. · Act as a go-to person for small office issues or improvements. · Support internal and external event planning - venues, catering, invites, and schedules. · Help coordinate New York social events and manage small budgets. · Support the Office Lead with budget tracking and cost efficiency. 3) Diary, Travel & Expenses · Provide diary and travel support to two senior team members. · Schedule meetings, calls, and follow-ups promptly. · Coordinate business travel, including flights, accommodation, and expenses. · Book travel and process expenses for US team members. · Support visiting team members with local logistics and arrangements. 4) Operational Support · Assist with admin tasks - formatting documents, note taking, filing. · Maintain SDCL's CRM and digital filing systems. · Help prepare meeting materials, upload documents, and support internal communications. · Provide ad-hoc research and presentation support as needed. 5) Office Layout & Utilisation · Help optimise office space to balance focus, collaboration, and comfort. · Gather feedback and recommend improvements to enhance productivity and well-being. 6) Sustainability · Promote recycling, waste reduction, and the elimination of single-use plastics. · Manage sustainable purchasing for snacks, catering, and events. · Encourage low-carbon commuting and energy-efficient practices. · Support community and sustainability initiatives such as volunteering or education sessions. Relevant Skills and Experience At least 2+ years of administrative experience supporting a team and senior-level executives in a fast-paced environment Must have experience working in Financial Services Excellent written and verbal communication skills; ability to interface effectively with all levels of management Can-do attitude, no job is too big or too small Team player with a positive attitude Exceptional attention to detail, able to multitask, and strong organisational skills Must be dependable, self-motivated, driven and require minimal supervision Proficiency in MS Office & Teams Salary $65,000 - $85,000 pa Application Process: To apply, please email your resume along with a brief explanation of why you would be a suitable candidate for this role to *************************** About SDCL Sustainable Development Capital LLP (“SDCL”) is a specialist investment firm. SDCL was established in 2007 and has a proven track record of financing and developing clean energy, energy efficiency and decentralised energy infrastructure projects in the UK, Continental Europe, North America and Asia. SDCL was launched to facilitate investment into environmental infrastructure markets. It has always focussed on investing in projects that are good for the environment, good for people and commercially sustainable. Indeed, it has always said that “if it is not commercial, it is not sustainable”. SDCL is headquartered in London and the group and its investment vehicles also operate worldwide from offices in New York and Dublin. SDCL is authorised and regulated in the UK by the Financial Conduct Authority. **************************

Office Coordinator A well-established private investment firm is seeking an experienced Office Coordinator to support day-to-day office operations and serve as the primary point of contact for guests, vendors, and internal team members. This role requires a poised and polished professional with strong communication skills and prior experience in a corporate, financial, or investment-focused environment. Key Responsibilities: Manage reception operations, including guest interaction and phone coverage Coordinate conference room scheduling and support meeting logistics Oversee office supplies, facilities requests, and vendor relationships Maintain an organized, professional, and client-ready workspace environment Assist with administrative needs and occasional internal events Qualifications: 5+ years of experience in office management, administrative support, or reception Background in financial services or a similar professional environment strongly preferred Demonstrated professionalism, discretion, and high attention to detail Strong interpersonal communication skills and a service-oriented mindset Ability to work independently, prioritize effectively, and represent the firm with professionalism Ideal Candidate Profile: The successful candidate will be proactive, polished, reliable, and comfortable operating in a fast-paced, high-expectation environment. This role offers the opportunity to serve as a central resource within the office and contribute to an elevated employee and visitor experience.

Receptionist / Administrative Support Employment Type: Full-Time About the Company A well-established insurance brokerage firm specializing in commercial insurance solutions, serving clients across the United States. The company provides comprehensive insurance programs for commercial real estate portfolios and healthcare facilities, emphasizing responsive service and long-term client relationships. Role Overview We are seeking a professional and customer-focused Receptionist / Administrative Support to serve as the first point of contact for clients and partners. This role involves managing incoming calls, assisting policy servicing teams with administrative tasks, and ensuring smooth day-to-day office operations. Key Responsibilities Answer, route, and manage a high volume of inbound calls with professionalism and efficiency. Provide prompt support for client inquiries and service requests. Handle general administrative duties such as document preparation, scheduling, and data entry. Maintain organized communication records and logs for internal teams. Assist account managers with follow-ups and workflow coordination. Contribute to maintaining a positive, collaborative office environment. Qualifications 2+ years of experience in reception, customer service, or administrative support. Excellent verbal and written communication skills. Strong multitasking, organizational, and time management abilities. Proficient in Microsoft Office Suite and comfortable learning new systems. Prior experience in insurance or financial services is a plus (but not required). Professional demeanor and a proactive, team-oriented mindset. Why Join Competitive compensation based on experience. Opportunity to grow within a reputable, expanding organization. Collaborative work environment with experienced professionals. Be part of a team that provides impactful services to clients nationwide.

Our esteemed client in Passaic County, New Jersey are seeking an organized, proactive Office Coordinator to support smooth daily operations and assist with light project coordination. The ideal candidate will not only ensure the office runs efficiently but will also be able to track tasks and projects from initiation through completion-providing timely updates to internal teams, external partners, and the COO. Key Responsibilities: Operations Coordination Serve as the primary point of contact between internal staff, external vendors, and the COO, ensuring clear and timely communication. Oversee day-to-day office and facility operations, including cleanliness, security, and functioning of equipment. Conduct routine facility inspections to ensure safety, compliance, and optimal working conditions. Manage workspace organization, seating/desk arrangements, and general office resource allocation. Project & Task Coordination Track tasks and small operational projects from start to finish, ensuring deadlines are met. Provide regular status updates to stakeholders, including the COO. Assist in coordinating cross-departmental activities and follow-ups to keep initiatives moving forward. Vendor and Contractor Management Coordinate scheduling and oversight of routine maintenance and repairs (HVAC, cleaning, etc.). Manage relationships and contracts with vendors, ensuring service-level expectations are met. Act as the main point of contact for facility-related vendors and contractor inquiries. Safety & Compliance Monitor and manage expiration/renewal of licenses for former PIC across all licensed states. Ensure adherence to safety regulations, building codes, and emergency procedures. Support the maintenance and updating of emergency preparedness protocols. Inventory & Equipment Management Track and maintain office and facility supply inventory. Place supply orders and manage budget for facility-related purchases. Oversee distribution, tracking, and maintenance of nursing equipment (tablets, programmers, sensors). Space Planning & Workplace Optimization Support office layout changes, seating assignments, and space planning initiatives. Identify opportunities to enhance workspace efficiency and employee comfort. Assist in managing new and existing leases across the country, including coordination with landlords and leasing partners. Reporting & Budget Support Assist with facility-related budgeting and track expenditures. Maintain accurate logs, reports, and documentation related to maintenance, incidents, and operations. Qualifications: Education Bachelor's degree in Facilities Management, Business Administration, Operations, or a related field preferred. Experience 2+ years of experience in office coordination, facilities coordination, property management, or a related operational role. Project coordination or project tracking experience strongly preferred. Skills Excellent organizational, time-management, and multitasking skills. Clear and professional communication abilities. Strong attention to detail and follow-through. Knowledge of facility management practices and workplace safety standards. Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams). Ascendo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity

Messika is a Parisian High Jewelry Maison, designed by Valerie Messika, daughter of the renowned diamond trade dealer, Andre Messika. Since 2005, Messika has been a growing leader in jewelry with over 500 Points of Sales worldwide across 90 countries. We are searching for an Office Administrator for a maternity leave cover. They will manage essential administrative and operational tasks in the US office, including financial processing, customer account management, office and IT coordination, and executive support. The role demands excellent communication skills, attention to detail, and the ability to work across time zones. Key Responsibilities US Office & Operational Responsibilities: Collect and manage payments (checks, transfers, credit card transactions) and reconcile customer accounts; coordinate with Paris for check copies and accounting. Handle maintenance requests, office mail, and general supplies purchasing (water, coffee, stationery, gift cards). Record and track invoices and payments through relevant platforms and ensure documentation is forwarded to Paris as needed. Manage supplier payments, including manual urgent payments and payments via supplier portals. Support collections follow-up and customer email follow-ups; manage company mailbox. Collaborate on account follow-ups, payment plans, and purchase order verification in coordination with France. Manage opening of wholesale accounts and maintain commercial relations in the US. Assist in year-end invoice compilation, incentive reporting, and provide documentation for audits (e.g., Mazars). Monthly distribution of credit card statements to relevant individuals. IT Coordination: Serve as primary contact for IT support and vendor coordination in the US office. Manage procurement, setup, and maintenance of IT equipment (computers, phones, peripherals). Oversee software license renewals and access rights for internal systems. Coordinate troubleshooting and escalate issues to France IT teams when necessary. General Office Management: Oversee daily office operations including supplies, facilities, and vendor relationships. Manage mail handling and PO Box collections. Coordinate office maintenance and repairs. Ensure compliance with company policies and support smooth workplace logistics. Executive Support: Provide administrative assistance to US-based executives including calendar management, travel arrangements, and meeting coordination. Prepare and manage correspondence, presentations, and reports as needed. Assist with ad-hoc projects and communications between US and France teams. Qualifications Proven experience in office administration, executive assistance, or similar role. Strong organizational and multitasking skills with a proactive approach. Excellent communication skills, both written and verbal. Experience with financial processes such as invoicing, payments, and reconciliations. Proficient with office software (Microsoft Office Suite, email platforms, collaboration tools). Basic IT knowledge and experience coordinating IT support or equipment management. Ability to work independently and as part of a global team across different time zones. High level of discretion and professionalism. Preferred Experience in luxury goods, retail, or related industries. Familiarity with payment platforms and invoice management tools (e.g., Yooz). French language skills a plus but not required.

Job Description Dental Office Manager Location: New York City - Chelsea Future Acquisitions Compensation: ~$40-45+/hour - based on experience Schedule: 5 days a week We're looking for a results-driven Dental Office Manager who knows how to balance exceptional patient care with obsession over performance metrics. If you thrive on creating an outstanding patient experience while hitting-and exceeding-practice goals, this is your opportunity to shine. This role is perfect for someone who understands the numbers behind great patient care-and uses them to lead a thriving, high-functioning team. Why You'll Love This Role Patient-centered schedule around our local community: Hours designed to meet patient needs/ A supportive team environment that values growth, integrity, and efficiency. The chance to truly own the numbers that drive our success. We believe success comes from both happy patients and healthy KPIs. You'll play a key role in ensuring we excel in our achieving our KPIs like ensuring over-the-counter collections, reappointment rates, minimizing cancellation rates, treatement plan acceptance and new patients. What You'll Do Lead the front office team to deliver a seamless, warm, and professional patient experience. Monitor and manage key performance indicators daily, using the data or reports to drive daily alignment and close gaps. Coach team members on best practices for scheduling, collections, and patient follow-up by regularly reviewing their personal OTC, case acceptance and scheduling rates/results with them. Partner with clinical staff to ensure optimal patient flow and care quality. Proactively re-engage past-due patients and activate pending treatment plans. This is a current opportunity with a growing group that values operational excellence and rewards results. If you're a KPI-savvy leader ready to take your next step, we want to meet you. Requirements What We're Looking For Previous dental office management experience with a proven track record of meeting performance goals. Strong leadership skills with the ability to motivate and hold your team accountable. Excellent communication, organization, and problem-solving abilities. Tech-savvy with practice management software (knowledge of CareStack a plus). A patient-first mindset paired with a business-oriented approach. Benefits Full benefits package (for 30+ hours/week): Medical, Dental, Vision 401(k) with 4% match Paid Time Off & 7 paid holidays Employee Assistance Program: Free confidential counseling and support Voluntary benefits: Pet insurance, identity theft protection, and more All PPE provided - safe and compliant workplace Continuing education opportunities Ready to take the driver's seat in a high-performance, patient-focused practice? Apply today and help us create both healthy smiles and healthy numbers.

We are excited to announce that Cambridge Square Dental is seeking a dedicated and experienced Dental Office Manager to join our growing team. This is a full-time position based physically at our dental practice. Please note this is not a remote job, and the successful candidate will be required to work onsite to manage our office's daily operations efficiently. This role calls for an individual who is adept at balancing a variety of tasks while maintaining the highest standards of patient care and office management. The Dental Office Manager will be instrumental in fostering a welcoming and professional environment for patients and staff alike. Duties and Responsibilities Oversee daily front and back office operations to ensure smooth workflow and high standards of patient service and care. Implement office policies and procedures and ensure compliance with healthcare regulations and dental board standards. Manage patient scheduling, registration, and case management to optimize patient flow and satisfaction. Develop and maintain up-to-date records of all office financials, including patient billing, payroll, and budgeting. Coordinate with dental staff to support operational needs and address staffing requirements including hiring, training, and performance evaluations. Establish effective communication channels within the office and with external stakeholders; resolve any conflicts that arise. Maintain the highest level of confidentiality with respect to patient records and sensitive staff information. Handle patient complaints promptly and efficiently to maintain the office's reputation and service standards. Supervise the procurement of dental supplies and equipment ensuring cost-effectiveness and proper inventory management. Promote a culture of high performance and continuous improvement that values learning and a commitment to quality. Requirements Proven experience as a Dental Office Manager or relevant role within dental or medical office operations. Strong leadership skills with the ability to manage and inspire a team effectively. Excellent organizational and multitasking abilities. Exceptional communication and interpersonal skills to interact positively with patients and staff at all levels. Understanding of dental office procedures and workflow with a firm grasp on the needs surrounding patient care and privacy. Proficiency with dental practice management software and Microsoft Office Suite. Ability to solve problems effectively and in a timely manner. Independent worker capable of taking initiative and managing office duties without continuous supervision. A strong team player who can collaborate with other staff members to achieve business and patient care objectives. Commitment to maintaining professional and ethical dental practices.

Headline: Manhattan, New York City: Internal Medicine physician is needed for 100% outpatient opportunity to join a large multi-specialty group. In addition to the Manhattan office, they also have offices located throughout the boroughs of New York City as well as Long Island. The Manhattan office is staffed with four Family Practitioners, two Internal Medicine physicians and a full support staff including Physician Assistants and Nurse Practitioners. Work Schedule: Monday to Friday, from 9:00 a.m. to 5:00 p.m. There is no on call. Starting base salary range: $225,000 to $275,000. $ Very competitive financial package. Excellent earning potential! LOCATION: Manhattan, New York City The new Internist will be able to live wherever she or he chooses to live. Please scroll down below regarding detailed information about New York City. PRACTICE OPPORTUNITY: Internal Medicine physicians are needed to join a successful and large multi-specialty group practice established about twenty years ago. This is a 100% outpatient opportunity. In addition to the Manhattan office, this large multi-specialty group practice also has offices located throughout the boroughs of New York City as well as Long Island. Their Manhattan office is currently staffed with two Internists, four Family Practitioners, and a full support staff which includes Physicians Assistants and Nurse Practitioners. Work Schedule: Monday to Friday, from 9:00 a.m. to 5:00 p.m. There is no call. These excellent Internal Medicine opportunities are due to the growth and expansion of their practice and large patient population that they serve. Availability: Internal Medicine residents who will be available during 2025 and 2026 as well as Internists who are already in practice with prior work experience are all welcome to apply and will all be strongly considered. FINANCIAL COMPENSATION: These are employed opportunities. This successful practice is offering a very competitive starting base salary range of $225,000 to $275,000, which will be commensurate with the individuals experience, etc. They are also providing a complete fringe benefits package consisting of: Occurrence Malpractice Insurance Major Health Insurance Dental Insurance Life Insurance CME Paid vacation The earning potential is excellent! INFORMATION REGARDING NEW YORK CITY: NEW YORK CITY (exceeding 8,930,000 million people) is the most populous city in the United States! A key component to its strength is its diversity. New York City offers a broad range of educational opportunities to its youth. From public, private, parochial, and non-religious, all types of schooling are available. Their public school system is the largest in the nation. New York City boasts more than 100 institutions of higher learning. From public to private, the college-level and post-graduate learning opportunities are endless! The recreational and sporting activities available in New York City are endless, appealing to all ages and ranging from Amusement Parks to the Bronx Zoo. With its educated, worldly, resourceful, and motivated population, New Yorkers comprise a city that is second to none! New York is the grandest, most dynamic, sophisticated and diverse city in the world! CONTACT INFORMATION: If you are interested in the above 100% Outpatient opportunity, please also email a copy of your updated CV with your contact information. It would be very much appreciated, very helpful, and will also expedite the recruitment process. Thank you! Compensation Information: $225000.00 / Annually - $275000.00 / AnnuallyDetails: The starting base salary range is from $ 225,000 to $ 275,000. This ad below includes specific information regarding Compensation Details. Please scroll down. RequiredPreferredJob Industries Other

Come join one of the "Top 10 Emerging Groups to Watch", as voted by Group Dentistry Now! We are looking for an Assistant Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Ultimately, the Assistant Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Benefits for Full Time Employment: Health Insurance, Bonus Pay, PTO, Paid Holidays, 401(K) and more! Responsibilities Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Partner with HR to update and maintain office policies as necessary Organize office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced and paid on time Manage contract and price negotiations with office vendors, service providers and office lease Manage office General and Administrative budget, ensure accurate and timely reporting Provide general support to visitors Assist in the onboarding process for new hires Address employees' queries regarding office management issues (e.g. stationery, Hardware and travel arrangements) Liaise with facility management vendors, including cleaning, catering and security services Plan in-house or off-site activities, like parties, celebrations and conferences Skills Minimum 1 Year Proven experience as an in a supervisory front desk position. Dental Office Management experience preferred Knowledge of office administrator responsibilities, systems and procedures Proficiency in MS Office (MS Excel and MS Outlook, in particular) Hands on experience with office machines (e.g. fax machines and printers) Familiarity with email scheduling tools, like Email Scheduler and Boomerang Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements High School degree Salary is commensurate with experience between $25-32