Office Manager Jobs in Edison, NJ

About Us: Apex Heart & Vascular is a leading cardiovascular care center located in Nutley, NJ. Led by Dr. Shah, we are committed to providing advanced, patient-centric treatments for a range of cardiovascular conditions. With a focus on patient well-being and a dedication to quality, we hold 4 IAC certifications, a testament to our excellence in care. Our facilities across northern New Jersey offer specialized cardiovascular care that is accessible and exceptional, with a strong emphasis on preventive care and minimally invasive approaches. Job Description This is a full-time on-site role for a Regional Office Manager at Apex Heart & Vascular Center in Nutley, NJ. As the Regional Office Manager, you will be responsible for overseeing day-to-day administrative tasks, managing office flow throughout the day, supervising front office staff, handling vendor and service provider relationships, ensuring timely invoicing and payments, providing excellent customer service, managing office equipment and supplies, and assisting with office administration duties. This role requires strong communication skills and the ability to work collaboratively with a team. Qualifications Bachelor's degree is required. Healthcare Administration Degree is preferred. Excellent communication and interpersonal skills Experience in administrative assistance and office administration Experience in a medical office (a plus) Proficiency with office equipment and technology Strong customer service skills Attention to detail and organizational skills Ability to multitask and prioritize tasks effectively An understanding of medical terminology and procedures is a plus Experience with EMR's & computers Ability to drive to multiple offices within NJ Bilingual: Spanish (Preferred) Benefits: 401 K Health insurance Competitive salary Growth potential Great office environment Job Type: Full-time

EllaOla is a premium family wellness brand based in New York City. We developed our products with a team of Harvard dermatologists and pediatricians to create a luxurious science-first, plant-based wellness collection offering the safest and most effective for the whole family. Featured in Harper Bazaar, Glamour, Forbes, Town & Country and Marie Claire and sold in Nordstrom, Macy's, Bloomingdales and Babylist. Role Description We are seeking a Customer Experience Manager to ensure outstanding support at every step of the customer journey. In this role, you'll streamline processes, handle inquiries, and collaborate with other teams to enhance the quality and efficiency of our service. Key Responsibilities: Create and implement a robust customer experience strategy aligned with the company's mission, brand values, and business goals, ensuring a customer-first culture throughout the organization. Lead initiatives to enhance customer satisfaction, retention rates, and lifetime value across all channels. Use customer feedback, analytics, and market research to identify trends and address pain points, delivering actionable insights that improve the customer experience. Ensure timely and effective resolution of customer inquiries and issues Serve as the voice of the customer within the organization, ensuring that customer insights are integrated into product development, marketing campaigns, and operational strategies. Design and execute initiatives to gather customer feedback through surveys, reviews, and social media monitoring. Identify and implement creative solutions and technologies to elevate the customer experience. Qualifications 5+ years in customer experience, customer success, or related roles, ideally within the CPG or wellness industry. Proven track record of developing and executing customer experience strategies Deep commitment to health, wellness, and continuous learning, with a customer-first mindset. Exceptional interpersonal and communication skills In-depth understanding of customer journey mapping, customer satisfaction metrics, and customer support. Data-driven mindset with the ability to translate insights into actionable strategies

Executive Assistant & Office Manager 💼 Company: The Bromley Companies About the Role We're looking for an Executive Assistant & Office Manager to be the right hand to our CEO and Chairman while keeping our NYC office running smoothly. If you're an organized, tech-savvy multitasker with strong communication skills and a proactive mindset, this is your chance to play a key role in a fast-moving, entrepreneurial real estate firm. This is more than just an admin role-you'll be a problem solver, project manager, and culture driver who keeps things efficient and people connected. This job is in office Monday-Friday. What You'll Do ✨ Executive Support Manage calendars, schedule meetings, and coordinate travel. Assist in planning company events (including our annual firm meeting of 50+ guests). Draft correspondence and prep materials for meetings. Work on special projects, marketing documents, and more-expect to wear many hats! 🏢 Office Management Be the face of the office-greet visitors and manage office systems. Order supplies, coordinate with vendors, and oversee IT needs. Support HR with new hire onboarding and benefits coordination. Ensure smooth day-to-day operations and help define new strategies for efficiency. Who You Are ✔ Highly organized - You can juggle multiple tasks and prioritize like a pro. ✔ Excellent communicator - Strong written and verbal skills. ✔ Tech-savvy - Comfortable with Microsoft Office, Google Suite, LinkedIn. ✔ Problem solver - You anticipate needs and act fast. ✔ Self-starter - You take initiative and thrive with minimal oversight. ✔ Professional & personable - You're polished, approachable, and great with people. What You Need 4+ years of executive support experience. BA/BS degree (or equivalent experience). Experience working with senior executives in a fast-paced environment. A desire to grow with an innovative, family-run real estate firm. 🔹 Ready to Join Us? Send your resume to ************* About The Bromley Companies The Bromley Companies (*************** is a dynamic, entrepreneurial real estate investment and management firm with a 52-year track record and a portfolio spanning office, retail, student housing, land, and industrial properties across NYC, Illinois, and Florida.

Our client is currently seeking an Office Manager - Healthcare Full-time Permanent position MUST have healthcare office management experience 3+ years in a management role Advanced knowledge of HIPAA guidelines, practices, and procedures. Flexible and willing to work at multiple locations. Comfortable managing a portfolio of at least 10 doctors. Key Traits: Flexible and willing to work at multiple locations. Must have an ophthalmology background. Highly professional and articulate. Capable of managing 3-4 offices simultaneously; starting around 8 AM with no set hours. Experience with revenue above $5M. Able to work both independently and in a peer partner model. Comfortable managing a portfolio of at least 10 doctors. Skilled in onboarding new physicians. Proven track record in successful staff management. Demonstrates progressive career growth. Accountable and able to create and follow action plans. Achieves goals set by supervisors. Knowledgeable about practice openings, grand openings, closures, and relocations. Eligible for a 10% quarterly bonus for successful management. Role and Responsibilities: Oversee day-to-day practice operations and administer policies and procedures. Manage office financials and optimize resource/budget use; handle petty cash. Oversee staff scheduling, time, and attendance (e.g., vacations, sick/personal time). Assess staffing needs regularly; interview, hire, and train new employees as needed. Ensure staff are familiar with job requirements, expectations, and safe use of facilities and equipment. Conduct annual employee performance reviews and provide ongoing coaching and mentorship. Conduct regular departmental and office staff meetings. Promote professionalism and superior customer service; develop process improvements. Manage accurate filing and organization of patient accounts/demographics. Ensure compliance with federal/state/local regulations (HIPAA, OSHA, etc.). Interface regularly with staff, physicians, patients, and other stakeholders. Stay updated on industry best practices and pursue continued personal education. Perform other duties as assigned. Position Qualifications: Education: High School Graduate or GED required; BA/BS degree preferred. Experience: 3+ years in a management role; healthcare office management experience required. Knowledge/Skills/Abilities: Experience with compliance with organizational policies, procedures, and systems. Advanced knowledge of HIPAA guidelines, practices, and procedures. Knowledge of medical practices, terminology, and reimbursement policies. Proficient in MS applications (MS Project, Word, Excel, PowerPoint). Excellent written and oral communication skills; ability to communicate clear expectations. Superior organizational and time-management skills; ability to prioritize and delegate responsibilities. Skilled in evaluating the effectiveness of existing methods and procedures. Proficient in operating various office equipment and computer programs. Demonstrated ability to mentor and support staff professional development. Commitment to fostering an environment of collaboration, inclusion, and diversity. Ability to thrive in a fast-paced, dynamic organization.

Tips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall. Job Title: Office Manager Company: Roof Shark About Us: This is a fast-growing company led by a seasoned/highly experienced owner in the roofing and construction industry, committed to excellence and innovation. We take pride in delivering high-quality solutions and exceptional service to our clients. Job Description: Roof Shark is looking for a dynamic and detail-oriented Office Manager to join our team at our Elmwood Park, NJ location. As the Office Manager, you will play a crucial role in ensuring the seamless operation of our office and providing top-notch administrative support to our executive team in the roofing and construction sector. Salary: 55 - 60 K annually Responsibilities: Manage and coordinate Team calendars, meetings, and travel arrangements. Answer phones and provide professional and courteous assistance to callers. Handle communication on behalf of the owner including emails, calls, and other correspondence. Efficiently manage online platforms such as Yelp, Thumbtack, and our Google Business Page, focusing on the roofing and construction industry. Schedule sales calls for our sales team, ensuring optimal time management in the roofing and construction sector. Manage our CRM System (Customer Relationship Management) to maintain and update client information within the roofing and construction industry. Prepare reports, presentations, and other documents for client and prospect meetings in the roofing and construction context. Oversee office operations, including office supplies, equipment, and facilities specific to the roofing and construction field. Assist in the coordination of roofing and construction company events and functions. Handle confidential information with the utmost discretion. Quickbooks - Book keeping Qualifications: Proven experience as an Executive Assistant, Office Administrator, or in a similar role within the roofing and construction industry. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Proficient in Microsoft Office Suite. Ability to handle confidential information with discretion. Proactive problem-solving skills. High level of attention to detail. Experience in answering phones and providing exceptional customer service in the roofing and construction sector. Proficient in managing apps such as Yelp, Thumbtack, and Google Business Page within the roofing and construction industry. Familiarity with scheduling tools and CRM systems in the context of roofing and construction. Requirements: Bachelor's degree in Business Administration or a related field (preferred). A minimum of 2 years of relevant experience in the roofing and construction industry (preferred). Proficiency in CRM software How to Apply: If you are a motivated and organized professional eager to contribute to a dynamic team in the roofing and construction sector, please submit your resume and cover letter to ****************** with the subject line Office Manager Application - [Your Full Name]." Deadline for Applications: the position will remain open until filled Join us in shaping the future of the roofing and construction industry at Roof Shark! We look forward to reviewing your applications

Lamson & Cutner, P.C., provides Elder Law and Estate Planning services in the New York City Metropolitan Area. The firm has offices in midtown Manhattan and Westchester County. Lamson & Cutner's approach is to start with a clear understanding of the client's situation and objectives, and then to discuss options and develop a plan to achieve those objectives. The firm makes sure that the plan is properly implemented and provides exceptional personal service. We vigorously defend our clients' interests in all matters. Role Description This position is a full-time on-site Office Manager/Billing Coordinator in our midtown Manhattan office. The Office Manager role includes responding to inquiries from prospective, current, and former clients; maintaining the office calendar; handling mail, FedEx, and UPS; managing office supplies and maintenance of equipment; and generally pitching in where needed. The Billing Coordinator role includes preparing and sending invoices and tracking payment and collections. Candidate Qualities We are seeking a professional who is motivated, organized, proactive, attentive to detail, and capable of juggling multiple priorities in a fast-paced, collegial environment. The candidate should be a team player. Experience and Qualifications Communication and customer service skills Office administration skills Proficiency in managing office equipment and supplies Experience in a legal or professional services environment is a plus Experience with Clio Manage and Clio Grow software is a plus Proficiency in Microsoft Office suite Associate's or Bachelor's degree preferred NOTE: Applications must be accompanied by a short cover letter describing the applicant's interest in the position, and their particular qualifications. Cover letters should be addressed to *************************

Sisley Paris is a French cosmetics company that specializes in creating and distributing high-end skincare, make-up products, and fine perfumes. It is currently sold in high-end retail distribution in the US & Canada such as Neiman Marcus, Nordstrom, Saks Fifth Avenue, Bloomingdales, Holt Renfrew & Blue Mercury, as well as online, spas and owned retail. The brand retails over $100M annually and is experiencing double digits growth. Founded in 1976 by Hubert d'Ornano, Sisley was a pioneer in using botanical active ingredients and essential oils in beauty products. With a rigorous approach to research and a focus on Phyto-Cosmetology, Sisley offers innovative and high-quality products. The Company upholds five core values: Collaborative, Mindful of others, Entrepreneurial, Responsible, and Organized. These values are at the heart of everything we do and inspire our employees to embody them in every aspect of their work. Luxury French cosmetics brand, Sisley-Paris, is looking for a highly organized and resourceful Office Manager to support the daily operations of our office and provide high-level administrative support to the President of the company. The ideal candidate will be a proactive problem solver with exceptional communication skills, keen attention to detail, and the ability to manage multiple priorities with discretion and efficiency. Core Responsibilities: General: Must be an independent thinker with hands-on, can-do, “roll up your sleeves” attitude, an open-minded team player with a collaborative attitude. Must be highly organized, detail-oriented, and can thrive in a fast-paced, deadline-oriented and high-energy environment. Ability to work well in a team environment but flexible working independently, meeting goals and deadlines. Office Management: Oversee the day-to-day operations of the office, ensuring a productive and well-functioning workplace environment. Manage office supplies inventory, ordering, and vendor relationships. Coordinate office maintenance, repairs, and equipment management. Implement and maintain office policies and procedures. Plan and coordinate office events, meetings, and team-building activities. Handle incoming and outgoing mail, shipping, and deliveries. Serve as the primary point of contact for office-related inquiries and issues. Executive Assistant Support: Provide comprehensive administrative support to the President, including managing calendars, scheduling meetings, and preparing agendas. Coordinate travel arrangements, including flights, accommodations, and itineraries. Prepare and edit correspondence, presentations, reports, and other documents as needed. Handle confidential information with discretion and maintain confidentiality at all times. Serve as a liaison between the President and internal/external stakeholders. Track and prioritize tasks and follow up on action items to ensure deadlines are met. Customer Service Support: Serve as the first point of contact for clients and customers, ensuring a professional and welcoming experience. Address customer inquiries via phone, email resolving issues promptly and professionally. Manage customer records and maintain accurate documentation in the CRM system. Collaborate with other departments to ensure customer needs are met efficiently. Identify and escalate complex issues to appropriate teams for resolution. Required Experience and Skills: Bachelor's degree or equivalent experience preferred. Proven experience as an office manager, executive assistant, or similar role. Exceptional organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software tools. Ability to multitask and prioritize workload effectively. Discretion and ability to handle sensitive information. Strong problem-solving skills and attention to detail.

Seeking a strong Executive level Administrative Assistant/Office Manager to support the CEO. This position will be supporting a great team with a growing prestigious company. . -5-10 years of Experience in Executive Administration -Experience in a corporation, small company administration, work with CEO -High Level Proficiency in MS Office (Word, Excel, PowerPoint and Outlook) -Ability to maintain confidential professionalism -Extremely Professional and strong communication skills Maintains day to day administrative responsibilities for the office including answering calls, responding to department emails, checking department voicemails, submitting maintenance requests for staff, scheduling meetings, email, airlines and responsible for recording meeting minutes where needed. Work with Purchasing, Accounts Receivable and other departments. Process and maintains personnel records, appointments, change of status, Assist with meeting logistics including the room scheduling, ordering of food, arranging for tables, marker boards, work with purchasing on inventory needs. Coordinate departmental activities and special projects Desired Skills and Experience Seeking a strong Executive level Administrative Assistant/Office Manager to support the CEO. This position will be supporting a great team with a growing prestigious company. There is no hybrid with this position. -5-10 years of Experience in Executive Administration -Experience in a corporation, small company administration, work with CEO -High Level Proficiency in MS Office (Word, Excel, PowerPoint and Outlook) -Ability to maintain confidential professionalism -Extremely Professional and strong communication skills Maintains day to day administrative responsibilities for the office including answering calls, responding to department emails, checking department voicemails, submitting maintenance requests for staff, scheduling meetings, email, airlines and responsible for recording meeting minutes where needed. Work with Purchasing, Accounts Receivable and other departments. Process and maintains personnel records, appointments, change of status, Assist with meeting logistics including the room scheduling, ordering of food, arranging for tables, marker boards, work with purchasing on inventory needs. Coordinate departmental activities and special projects

Summary of Responsibilities As the Administrative Assistant/Office Manager at the Gateway Development Commission, you will play a pivotal role in supporting our Office of the Inspector General. You will be responsible for providing comprehensive administrative assistance to the team, ensuring seamless operations, and contributing to the overall success of the organization. The ideal candidate will have a strong understanding of executive-level operations and be able to provide high-level support to the senior leadership team in a fast-paced and demanding environment. Essential Functions Efficiently manage the Inspector General's calendars, appointments, and travel arrangements, ensuring optimal use of their time and resources. Prepare and organize documents, presentations, and reports for meetings, conferences, and other executive engagements. Act as a liaison between the team and internal/external stakeholders, always maintaining effective communication and professionalism. Prioritize and handle incoming communication from our Whistleblower Hotline, including emails, phone calls, and inquiries, with discretion and responsiveness. Assist in planning and coordinating special events, conferences, and board meetings, ensuring successful execution and smooth logistics. Maintain confidentiality and handle sensitive information with the utmost professionalism and integrity. Conduct research and gather data on various projects, initiatives, and educational trends to support decision-making processes. Collaborate with other administrative staff to optimize office efficiency and contribute to a positive work environment. Job Requirements Bachelor's degree in business administration, operations manager or a related field. At least 5 years of proven experience as an executive assistant or in a similar role, supporting C-level executives or senior management. Exceptional organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively. Excellent written and verbal communication skills, with strong attention to detail and accuracy. Proficiency in office software (Microsoft Office, Google Workspace) and the ability to learn new tools and technology quickly. Demonstrated ability to work independently, take initiative, and anticipate the needs of executives. A professional and approachable demeanor, with strong interpersonal skills to interact with diverse stakeholders.

Our client, a boutique financial services firm is looking for an Office Manager to join their team. This role is dynamic in that it has aspects of office management, HR, IT and overall being the go-to person for their NYC office. Candidates should also possess a friendly demeanor so they can effectively interact with office visitors and clients. 5-10 years of experience, 2 days in office, 3 days WFH, comp: 80-110K DOE. Responsibilities Coordinate and organize office activities Oversee stock of office supplies Greet visitors at office Coordinate inbound and outbound office mail Support HR in scheduling meetings, interviews and transport Qualifications Experience with administrative and clerical work Proficiency in Microsoft Office suite Strong communication skills Strong ability to multitask Friendly and upbeat demeanor

About the Opportunity Our client a multi-family residential real estate development firm that is looking to hire an Office Administrator for New York City location. The role involves a mix of office duties and direct support to the CEO, with tremendous potential for the individual to grow alongside the firm in the future. The annual base salary range is $70,000 to $95,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer. Job Responsibilities Support the CEO and Management Team Perform day-to-day office management for the office Maintain equipment and office supply inventory Provide general administrative support to staff including mailings, preparation of travel reports, coordinating travel, and preparation of pre-meeting materials Undertake other duties/special projects as requested Book personal travel for the CEO and run errands as needed Job Requirements Bachelor's Degree Required 3+ years of Administrative Office and Personal Assistant support Experience within Real Estate is a + Strong Excel and PowerPoint - Quickbooks is a huge + Have a proactive mindset and like helping people solve problems Bookkeeping/Accounting Support is a + Be able to commute to Midtown 5 days a week

VISION FOR THE ROLE We are seeking a dynamic, welcoming and hospitality-focused full-time experience manager to manage our front desk team and help build something incredible from the ground up. The right person for this role has a proven track record of balancing guest satisfaction with operational efficiency, ideally with experience managing fellow staff in a hybrid sports-social environment. Some weekend availability and a love of pickleball are both required for the role. ABOUT PKLYN PKLYN is a pickleball club and community gathering place in Gowanus, Brooklyn. Our space includes 5 state-of-the-art pickleball courts, a lively bar, open workspaces, a merchandise store, and a vibrant atmosphere for pickleball players of all skill levels to come and enjoy. ROLE & RESPONSIBILITIES Serve as the primary point of contact for players and members of the club Manage incoming customer communications, including in-person, phone, email, and social media (with the support of a social media team) As an individual and leader of the front desk, strive to hit sales KPIs through thoughtful selling of programs, packages, memberships, and merchandise Ensure all front desk staff follow SOPs and manage front desk schedule Keep track of merchandise and inventory Coordinate with/assist Events Director, Pickleball Director, and other team members as needed Help maintain an orderly environment and assist with opening and closing SOPs Direct visitors and assist with check-ins, merchandise purchases, way-finding, and the like QUALIFICATIONS Knowledge/love of pickleball is necessary Ability to work some weekend shifts, as well as some weekday early morning and/or evening shifts Proven experience in front desk management or a similar role in a hospitality environment, preferably within a sports club or similar setting Strong leadership and interpersonal skills with the ability to effectively communicate with members, players, and the rest of the PKLYN team Knowledge of booking software and POS systems also a plus (we use CourtReserve and Toast) Excellent communication, organizational, and multitasking abilities Great problem-solving skills and keen attention to detail A natural salesperson COMPENSATION & BENEFITS This is a full-time salaried position that starts at $50K-65K, commensurate with experience. TO APPLY Please email ************** and include “PKLYN experience manager" in the subject line To be considered, you must include: Your resume A brief introduction or cover letter Your favorite animal (don't overthink it) (or do?)

Euroasias Organics Inc, part of Euroasias Group of Companies, specializes in the distribution of various spices, herbs, extracts, and nutraceutical ingredients across the United States and Canada. With a commitment to quality, Euroasias Organics provides premium organic products to meet the diverse needs of our customers. We focus on sustainable and ethical sourcing to ensure the best products for our clients. Key Responsibilities: Inventory Management: Maintaining accurate records of incoming and outgoing stock. Monitoring stock levels and collaborating with purchasing to maintain optimal inventory. Ensuring accurate stock records and reporting discrepancies. Processing receipts and documenting order details. Ensuring inventory is processed, organized, and stored. Shipping and Receiving: Overseeing the processing and shipping of orders. Coordinating with shipping carriers for timely delivery. Inspecting incoming deliveries for accuracy and damage. Checking Purchase Orders (PO's) against physical goods arrived. Processing PO's into the Warehouse Management System (WMS). Administrative Tasks: Handling administrative tasks like data entry, record-keeping, and filing. Preparing shipping documents (invoices, purchase orders, bills of lading). Managing correspondence and communications (phone calls, emails, etc.). Supporting other administrative tasks within the warehouse. Warehouse Operations: Ensuring the warehouse is clean and organized. Developing and implementing warehouse policies and procedures. Training and supervising warehouse staff. May assist with general warehouse duties like picking and packing. Other: Ensuring compliance with safety and security protocols. Collaborating with other departments (sales, customer service). Ensuring the facility receives stock on time. Organizing a warehouse facility for easy navigation. Issuing regular briefs and status updates to staff.

Management Consulting firm located in Bryant Park, Manhattan, is seeking to hire a Temporary Office Coordinator for 3-6 months to start on April 1st, 2025. This role will require 5 days/week on-site from 8:30am-6pm daily. While day-to-day responsibilities may vary, the core responsibilities will consist of being the main in-office point of contact for any office needs that leadership team members may have. Will require attention to detail and ability to plan and execute in-person meetings, coordinating with all relevant vendors and other departments, and ensuring a high standard of customer service for our leaders and their clients. This also includes providing support for other in-office needs for our leadership team members, as the connection between their remote or local assistant and any in-office needs. Pay rate is $27/hour. Responsibilities & Duties Collaborate effectively with all members of the EA/MA regional program, as well as colleagues across the firm, to coordinate and confirm meetings in the office space and serve as an at-cause peer and representative to clients Maintain documentation for office location on best practices for any local support needs including but not limited to: in-office support operations between remote EA/MA team members and local office support roles, restaurant recommendations, catering recommendations, et. Meet and greet clients or stakeholders when they are in the office for meetings, ensuring they have any support they need when they are in the space and throughout meeting Support and interface with all levels of organization's staff; display a high level of professionalism and discretion Work with EA/MA colleagues and local office teams (Office Services, Events, Reception, et) to proactively and consistently provide in-office support for meeting coordination and workshop logistics, including but not limited to managing room set-up and meeting details, serving as a client liaison, owning catering and food pick-up requests and any other details to ensure a successful experience and high levels of in person administrative service for our teams Provide occasional backup reception and other support needs teaming effectively with Office Services teams; manage office reservations and space conflict resolution; help other departments during surge periods (Recruiting, Office Services, Events, Talent, etc.) Operate as in-person go-to resource for leadership team needs, including but not limited to lunch pick up/drop off; printing and technology needs; other operations support requests as they arise Adhere to in-office working model with regular and consistent in-office presence Collaborate with key stakeholders to submit and reconcile expenses as they are incurred for meetings and events; as needed provide overflow expense submission support for Leadership Team members Qualifications High School Diploma or equivalent combination of training and experience Prefer a minimum of three years of experience in customer service, hospitality, executive assistance or related field Outstanding written and verbal communication skills; ability to effectively alter approach to match leadership team style and preferences Strong organizational skills, meticulous attention to detail and time management skills Demonstrated ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information Strong proficiency in Microsoft Windows, Outlook, Word, Excel, and PowerPoint Highly motivated; self-starter, strong customer service focus and interpersonal skills Ability to action feedback (formal and informal) to ensure high-level, tailored support based on the needs of each stakeholder Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Title: Office Manager Employment Type: Full-time Salary Range: $65,000 annually Direct Supervisor: Chief of Staff Role Summary: The Office Manager will be primarily responsible for managing office and facility operations and procedures for the organization's main administrative building to enhance the effectiveness and efficiency in the daily workflow of the administration's daily office activities. The Office Manager will perform duties such as arranging meetings, scheduling appointments, keeping the office calendar, and handling correspondence. Responsibilities will also include tracking, managing, and purchasing office supplies and equipment. In addition, staff will be encouraged to be cross-trained and understand job functions within their designated unit. Depending on operational needs, the Office Manager may be required to work outside of normal business hours, including weekends. Job Responsibilities/Duties: The Office Manager will be charged with the following: Oversee all aspects of general office management, including the organization and coordination of its daily operations, to optimize organizational effectiveness and efficiencies. Recommend, develop, and implement office/facility policies and procedures that serve operational needs. Distribute incoming correspondence, including faxes and email. Sign for and distribute UPS/FedEx and/or similarly delivered packages. Perform, assign, and monitor the performance of general clerical duties to include, but not limited to, copying, faxing, mailing, and filing. File and retrieve organizational documents, records, and reports. Review and approve, deny, and/or inquire about pending office supply acquisition requests based on budgetary restrictions and operational needs. Coordinate with other administrative staff to plan for and manage the logistics of meetings and events hosted at the facilities. Participate in cross-departmental projects that require organization, coordination, and collaboration with various stakeholders. Designing and implementing efficient filing systems. Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement. Develop and implement internal policies and procedures related to office operations, compliance, and safety regulations. Tracking office expenditures, placing orders for office supplies and equipment and making recommendations for more efficient resource allocations. Coordinate deliveries as needed by a company vehicle. Coordinate and oversee the scheduling of contracted personnel to ensure facilities are maintained in the proper condition and in accordance with established and/or required schedules or other parameters. Provide high-level administrative support to executives, including managing complex schedules and preparing correspondence, presentations, and/or announcements. Assist with processing and maintaining records to ensure facility remains in compliance with federal, state, and local laws and regulations, including Occupational Safety and Health Act (“OSHA”), labor, and employment posting requirements. to assess whether interior and exterior conditions remain safe, clean, and compliant with all applicable regulatory requirements ( e.g. , health, safety, and building codes). Submit reports and otherwise communicate professionally with supervisors, Executive Management, and other administrative staff, as well as outside parties, with updates and recommendations regarding facility conditions. Attend events and act as liaison between Board Members, Senior/Executive Management, and facilities personnel in coordination with the Chief of Staff to the Chief Operations Officer. Other duties as assigned. Physical Requirements: Ability to sit, stand, and/or walk for extended periods, and to alternate between such positions and movements at will. Ability to perform keyboarding and other repetitive tasks. Ability to perform bending, lifting, carrying, and reaching movements on a regular basis. Ability to lift and carry objects weighing up to 50 pounds on a regular basis, and occasionally lifting objects weighing up to 100 pounds. Work Environment / Conditions: Travel may be required within the NYC metropolitan area. Qualifications: High School Diploma or equivalent required; at least some college preferred Proficiency in software applications NYS Valid Driver License Ability to communicate effectively and professionally while maintaining the utmost level of discretion and confidentiality Proven ability to work collaboratively and diplomatically with diverse groups Proven ability to handle multiple tasks effectively while under pressure Strong organizational skills, detail-oriented, and efficiency Maturity, integrity, and sound judgment Equal Employment Opportunity: NAICA is an equal opportunity employer committed to maintaining a diverse workforce and inclusive work environment. As such, discrimination in any aspect of hiring or employment based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy, childbirth, and related medical conditions), or other applicable legally protected characteristics is strictly prohibited. Applicants of all backgrounds and experiences are encouraged to apply. NAICA will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable federal, state, and local laws, rules, and regulations. NAICA also offers reasonable accommodation as required by applicable federal, state, and/or local laws. Applicants seeking an accommodation for any part of the application or interview process should contact Human Resources by sending an email to ************************** with the Subject “Reasonable Accommodation Request.” NAICA Offers a competitive benefits package that includes: Comprehensive Health, Dental and Vision Benefits for full-time employees 403(b) Retirement Savings Plans Loan Forgiveness Programs for eligible employees Paid Holidays and Vacation Paid Time-off Vol Life Insurance and AD&D Term Life and AD&D insurance Long Term Disability Employee Assistance Program support (EAP) Commuter Benefits Program Aflac: Short-Term Disability, CA, Accident and Hospital Employee Discount Program False Statements Misrepresentation of your experience, skills, or education, or submission of false/fraudulent information or documentation during the application process may result in the rejection of your application or termination of your employment. At-Will Employment Disclaimer: While we sincerely hope to form a long and mutually beneficial relationship, please note that NAICA is an at-will employer. Under these terms, employment is subject to termination at any time, without notice and with or without cause, at the discretion of the organization.

The Business Manager will act as an entrepreneur and take ownership of the Saks Fifth Avenue Boutique, driving for sales results and providing a best-in-class luxury client experience for all brand axes to establish long term relationships. Inspire and influence the Guerlain Selling Ceremony by acting as a brand ambassador and coaching and developing the Boutique team. Responsible for executing the business strategies as developed by Corporate and providing on-site retail sales support. Support is achieved through continuous training and motivation of Beauty Advisors and Selling Specialists, assisting in planning and executing all special event programs, and providing consistent communication with all partners. PRINCIPAL DUTIES AND RESPONSIBILITIES Act as a Guerlain Brand Ambassador Embody and communicate Guerlain's savoir-faire, heritage, and values. Be an expert; enable a client-oriented mindset and promote the vision of luxury and modernity. Act as an entrepreneur Be creative and innovative; a true problem solver. Contribute to the continuous improvement of the market with a test and learn approach. Identify opportunities and present forward-thinking solutions. Create strong relationships with key business partners, both in stores and in the Corporate office. Provide regular feedback to the Corporate office and contribute by sharing best practices with other Guerlain retail locations and counterparts. Act as a Business Developer of Customer Retention Management (CRM) by creating and growing the client base. Perform sales analysis and propose actions for improvement in partnership with the National Sales Director. Stay current with market trends. Propose and implement methods to connect with clients and build long-term relationships. Identify and analyze strengths and opportunities within the boutique and create action plans to grow the business in partnership with the National Sales Director. Always strive for more; be open to coaching and feedback and self-development Manage the Saks Boutique Achieve established retail and net sales goals as set forth by Corporate. Build a network of high-performing Beauty Advisors and Selling Specialists. Manage team of Beauty Advisors and Selling Specialists, including, but not limited to hiring, coaching, scheduling, and payroll. Partner with Education in the training and development of Beauty Advisors in line with the ambition of Guerlain's elevated Client experience. Responsible for regular coaching and feedback conversations with retail team members, including, but not limited to daily real time coaching, monthly productivity conversations, etc. Empower the team and set them up for success. Provide a customized service experience which includes offerings exclusive to the Saks Boutique. Ensure achievement of the boutique's sales targets and key performance indicators (KPI) of the Guerlain Scorecard (Retail and CRM). Create and foster long-term relationships with clients and develop client loyalty. Strive for operational excellence including but not limited to merchandising guidelines, grooming, and daily responsibilities. Facilitate the communication and logistical execution of store events and promote in-store animations. Manage boutique operations efficiently: sales analysis and reporting with key KPI, stock management, placing orders, and managing shift schedule for team members. Collaborate with corporate office and proactively provide feedback for continuous improvement. Build relationships with Saks partners; act as a liaison between the retailer and Guerlain's Corporate office Work with retail store management to ensure the proper planning and execution of product launches, promotions, and special events. Negotiate with store personnel to gain space and improve locations for all three-product axis in partnership with the National Sales Director Implement the corporate merchandising guidelines to ensure the company's brand image is properly represented In partnership with visual merchandising implement the corporate merchandising guidelines to ensure the company's brand image is properly represented and all seasonal updates are fully executed. Conduct all other job-related activities. SUPERVISION RECEIVED Account Executive SUPERVISION EXERCISED Beauty Advisors Selling Specialist Working Conditions Limited travel required (5-10%) QUALIFICATIONS & SKILLS REQUIRED 5+ years of prestige beauty, fragrance, and/or skincare sales and management experience with a strong understanding of details and service. Prior experience as Business Manager, Sales and/or Training. Passionate about Guerlain and its values and be able to convey this passion to the team and the clients. Empathetic and positive, results-oriented, and with an entrepreneurial mindset to develop the business. Team player and active listener, in addition to knowledge of how to recruit and build a high-performing and collaborative team. Effective communication skills required. Resourceful and strong analytic skills for proactive problem solving and for improving the store management on a continuous basis. Able to understand and maintain confidentiality of business. Microsoft Office experience preferred.

Contract role: 3-6 months We are seeking a detail-oriented and organized Office Administrator to support our team in maintaining an efficient and productive office environment. The ideal candidate will be responsible for various administrative tasks, ensuring that our office runs smoothly and efficiently. Responsibilities: Assist the office manager with daily operations. Maintain and order office supplies. Organize office files and ensure a tidy environment. Schedule and prepare conference rooms for meetings. Handle general administrative tasks as needed. Qualifications: 2-3 years of office administrative experience, preferably financial sector Strong organizational and multitasking skills with a high level of attention to detail. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint). Experience using Canva to send out invites. Bachelor's degree required.

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Manage the reception area and staff to ensure effective communication both internally and externally Provide office guests with a hospitable experience Supervise the maintenance of office areas, equipment, and facilities Interact with IT, phone and building personnel as needed Book Keeping and Accounting Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work Associate or Bachelor Degree

THE CLIENT Our client is a global investment firm known for its dynamic and high-performing environment. Their Midtown Manhattan office is a lean, friendly, and fast-paced workplace where teamwork and professionalism are essential. This firm values proactive individuals who thrive in collaborative settings and bring a “no task is too small” mentality to their work,. THE ROLE This Executive Assistant and Office Coordinator role will provide direct support to the COO and multiple Associates on the Private Equity team while overseeing day-to-day office management. This is a highly varied role that requires exceptional organizational skills, attention to detail, and the ability to juggle multiple priorities. The ideal candidate is proactive, positive, and thrives in a fast-paced setting. Key responsibilities include but are not limited to: Complex calendar management Coordination of complex travel, international and domestic Expense management and tracking invoices Office management tasks including overseeing daily office operations, managing vendor tasks, liaising with building management, and ordering supplies Ensuring conference rooms are maintained Light financial administration tasks, i.e. support accounts payable processes, review invoices, track deposits, etc. Support with internal and external events Ad hoc tasks as need THE CANDIDATE The ideal candidate is a detail-oriented and adaptable professional who brings a strong work ethic and a team-first mindset. 4-7 years of experience in a similar administrative role, ideally within private equity Bachelor's degree required Proficiency in Microsoft Office Suite and CRM databases Strong communication skills, with the ability to liaise effectively across teams and global offices. Ability to thrive in a fast-paced, service-driven environment. Highly proactive, humble, and eager to contribute to a collaborative office culture. THE COMP/BENEFITS Paying between $95K - $110K Hybrid - 4 days in office Competitive benefits package, including discretionary bonus, healthcare coverage, 401k, PTO, and more. Joss Search is proud to be an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. We celebrate individuality and strive to create an environment where everyone feels valued and empowered.