Office Administrator
Office Manager Job 13 miles from El Cajon
Job Type: Full-Time (40 hours/week)
Compensation: $26.46 - $31.25 per hour
Schedule: Monday - Friday, 8:30am - 5:00pm (
occasional weekends as needed
)
Benefits: Medical & dental (subsidized), vacation, sick leave, holiday pay - Eligible after 60 days
Parking: Available in office lot
ABOUT US
The Little Italy Association (LIA) is a 501(c)(3) non-profit dedicated to the revitalization and beautification of San Diego's Little Italy neighborhood. Since 1996, we have overseen the management of assessment districts, activated public spaces, and hosted special events to foster a vibrant community.
ABOUT THE ROLE
We are seeking a highly organized, detail-oriented Office Administrator to support the daily operations of the Little Italy Association. This role requires strong communication skills, multi-tasking ability, and experience in office management and human resources. You will work alongside community leaders, business owners, and operational teams to ensure smooth administrative processes, staff coordination, and event support.
RESPONSIBILITIES
Office & Organization Administration
Manage office operations, supplies, and filing systems (electronic & paper).
Greet visitors, answer calls, and handle correspondence professionally.
Coordinate Board and committee meetings, including logistics, minutes, and scheduling.
Assist with vendor contracts, rental agreements, and insurance documentation.
Support IT troubleshooting and office equipment maintenance.
Human Resources & Payroll
Oversee HR processes for 55+ employees, including hiring, onboarding, and background checks.
Manage payroll, staff deductions, workers' compensation, and unemployment claims.
Ensure compliance with employment policies and facilitate staff training.
Administer medical, dental, and retirement benefits (CalSavers 401K).
Handle employee relations, disciplinary actions, and mediation support.
Community & Event Support
Coordinate with San Diego Police Department and other municipalities on community issues.
Assist in event planning, logistics, and on-site support.
Qualifications
Bachelor's degree or equivalent (3-5 years of relevant experience in office administration, HR, event planning, nonprofit management, or community outreach).
Exceptional writing, organizational, and communication skills with strong attention to detail.
Proficiency in Office 365 (Word, Excel, Outlook, Teams), Adobe PDF Editor, Claris FileMaker (or similar databases), and social media platforms.
Ability to work independently, manage multiple priorities, and adapt in a fast-paced environment.
Professionalism and diplomacy in interactions with stakeholders and team members.
Valid driver's license with a good driving record; some travel may be required.
HOW TO APPLY
Submit your cover letter and resume to *********************** with the subject line "Office Administrator Search." The position is open until filled.
The Little Italy Association is an equal opportunity employer, committed to diversity and inclusion.
HOTEL FRONT OFFICE MANAGER
Office Manager Job In El Cajon, CA
Casino, 5485 Casino Way, El Cajon, California, United States of America Req #14928 Tuesday, February 4, 2025 The ancestors of the Sycuan Band of the Kumeyaay Nation existed many centuries ago as a community of people...a Tribe living together, farming, hunting and fishing to survive.
Much has changed since that time. Today the Sycuan Tribe governs its Reservation, owns and operates a Casino and a Golf Resort, and owns a number of other business ventures in the San Diego Region.
One attribute that remains unchanged, however, is Sycuan's sense of community. Sycuan is more than just a business. Sycuan is a community of people working together toward a common goal. Whether you work in our state-of-the-art Casino, our beautiful Resort, or become a staff member in our Tribal Government division, you will be part of the Sycuan family.
Job Purpose:
Supervises Hotel Front Office activities and staff
Job Duties and Responsibilities:
(Note: Duties and responsibilities may be added, deleted, or changed at the sole discretion of Sycuan Management at any time)
+ Maintains efficiency of Hotel Front Office operations by scheduling and assigning duties to Concierge and Front Office Agents, reviewing and monitoring staff schedules to ensure adequate coverage, communicating pertinent departmental and Casino information to staff, monitoring staff activities and providing guidance and instruction as needed, addressing and resolving non-routine guest complaints, identifying, anticipating, and resolving hotel guest problems, and submitting a summary of hotel activity and recommendations for improvements to the Hotel Operations Manager. - 40%
+ Provides guests with service by acknowledging guests, assisting guests with transportation, wake up calls and room service requests, offering appropriate casino information and assistance, on events, promotions, contests and giveaways, resolving guest disputes, and treating guests in a friendly and courteous manner. - 20%
+ Develops team members by meeting with staff members on a regular basis, mentoring, guiding, and coaching staff to optimal performance, monitoring results, providing direct, constructive and consistent feedback, conducting performance appraisals, providing corrective action as needed, and modeling expected collaborative and service behaviors. - 15%
+ Provides accounting of transactions during shift by entering cash transactions into property management system, counting currency, logging guest discounts, vouchers, VIP points and credit cards on to cashier drop work sheet, balancing money drawer against generated cashier report following established procedures, and reporting discrepancies to the Hotel Operations Manager. - 10%
+ Responds to phone and online reservations by confirming phone reservations, informing guests of resort amenities, up-selling and cross-selling when appropriate, and ensuring online travel agent reservations are coded appropriately in the database following established procedures. - 10%
+ Hires qualified team members by communicating staffing needs and advertising requirements to Human Resources, and interviewing and selecting the best qualified candidates. - 5%
Job Specifications:
Education and Experience:
Essential:
+ Bachelor's Degree in Business Administration or related field or 2 years of progressive Hotel Operations experience
+ 3 years of hospitality and/or lodging experience
+ 1 year of managerial experience
Desirable:
+ Bachelor's Degree in Hospitality Management
Skills and Knowledge:
Essential:
+ Ability to interact effectively with team members, guests, and business clientele
+ Ability to provide guidance and leadership to staff members
+ Ability to prioritize and perform multiple tasks and assignments
+ Ability to perform data entry assignments
+ Ability to communicate effectively in the English language
+ Ability to compose written documents in the English language
+ Ability to complete forms and documents and written reports
+ Working knowledge of database, spreadsheet, and word processing applications
+ Ability to evaluate problems encountered on the job and make sound judgments
+ Ability to maintain professionalism and composure
+ Ability to sit or stand for up to eight hours at a time
+ Ability to understand and follow verbal directives and written directions
+ Ability to accept constructive criticism
+ Ability to work in a smoking environment
+ Ability to appear for work on time
+ Ability to maintain confidentiality
+ Ability to work flexible shifts, weekends and holidays
Desirable:
+ Working knowledge of Infor HMS tracking system
+ Working knowledge of MS Word and Excel
+ Multi-lingual
Supervisory/Managerial Accountability:
Direct: Front Office Agent, VIP Front Office Agent, Concierge
Indirect: None
If you enjoy being part of a community dedicated to creating a memorable guest experience, we invite you to explore career opportunities with Sycuan and join our winning team!
Other details
+ Pay Type Salary
Apply Now
+ Casino, 5485 Casino Way, El Cajon, California, United States of America
OFFICE MANAGER
Office Manager Job 13 miles from El Cajon
Compensation Range: $25 - $28/hr About Us: One of the reasons why we are the nation's leading parking management expert is because we recognize that "people" are what makes our company successful. It is this recognition that serves as the foundation and building block for our continued growth and success. Having been in business for over 72+ years, we understand what it means to earn "Every Thank You," which is treating our clients, partners, guests, and team members with utmost respect and courtesy. As one of the largest privately held management companies, we have the experience, passion, and the know-how to withstand the test of time and to disrupt the new marketplace with exploding new technologies. Culture: We have a strong, distinctive culture - a culture that is heavily influenced by a shared vision, style, and values. Our company values are the glue that binds our business, clients, and team members. There are some common traits that contribute to our unique culture. Clear values, caring, loyalty, humility, and a deep commitment to community are just a few of them. These characteristics often steer our decision-making and define the way we treat our customers, clients, suppliers, and team members. We guard these values and attributes fiercely. Key Responsibilities: Office Administration: *
Oversee daily office operations to ensure efficiency and effectiveness. * Manage office supplies inventory and place orders as necessary. * Coordinate with vendors and service providers to maintain office infrastructure. * Organize and maintain office files, records, and documents. Financial Management: *
Prepare and manage office budgets, including tracking expenses and identifying cost-saving opportunities. * Process invoices, receipts, and other financial documents accurately and promptly. * Collaborate with the accounting department to ensure financial procedures align with company policies. Team Support and Communication: *
Act as a central point of communication within the office, ensuring that all team members are informed and aligned with company objectives. * Schedule and organize meetings, including preparing agendas and taking minutes. * Facilitate effective communication between departments and external partners. * Foster a collaborative and supportive office environment. Team Culture Support: *
Coordinate employee engagement activities that reflect the company's value of family. Customer Service and Extraordinary Service Delivery: * Serve as a point of contact for clients and visitors, ensuring a welcoming and professional experience. * Address and resolve any issues or concerns in a manner that exceeds client expectations. * Ensure that all office interactions reflect the company's commitment to extraordinary service. Support for Profitability: *
Identify opportunities to improve office efficiency and reduce operational costs. * Contribute to the company's profitability by ensuring that all resources are utilized effectively. About YOU: You are a detail-oriented and efficient administrative professional who possesses excellent communication and organizational skills, with the ability to multitask and prioritize effectively. Additional qualifications include: Your Qualifications: * Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant. * Knowledge of office management responsibilities, systems, and procedures. * Excellent time management skills and ability to multi-task and prioritize work. * Strong organizational and planning skills. * Proficiency in MS Office (MS Excel and MS Outlook, in particular). * Excellent written and verbal communication skills. * Bachelor's degree in business administration or related field preferred. What We Can Offer You for All Your Hard Work: * Medical, dental, vision, life insurance coverage * Flexible Spending Accounts * 401k * Vacation/Sick * Holiday * Discount programs Ace Parking is committed to the full inclusion of all qualified individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. As part of this commitment, Ace Parking will ensure that persons with disabilities are provided reasonable accommodation. If reasonable accommodation is needed, please email: ***************************** describing the accommodation.
PLUMBER - FACILITIES WEST COAST DISTRICT OFFICE - FULL TIME (35 - 40 HOURS)
Office Manager Job 13 miles from El Cajon
Title: PLUMBER - FACILITIES WEST COAST DISTRICT OFFICE - FULL TIME (35 - 40 HOURS) Location: United States-California-National City Job Number: 2500001U Do you desire a career with growth potential? Come work for us as a FEDERAL EMPLOYEE and help support our mission by providing customers with quality goods and services at a savings and to support quality of life programs for active-duty military, retirees, reservists and their families! By choosing to work for the NEXCOM Enterprise, you will enjoy one of the best benefit packages available anywhere: PAID ANNUAL AND SICK LEAVE MEDICAL/DENTAL INSURANCE FLEXIBLE SPENDING ACCOUNT PENSION PLAN 401k SAVINGS PLAN - up to 3% match LIFE INSURANCE TAX FREE SHOPPING PRIVILEGES FREE BUS PASSES/FREE PARKING DISCOUNTED TICKETS AT MWR ACCESS TO NAVY LODGE HOTELS WORLDWIDE Job Summary: Performs the full range of plumbing duties which involve installing modifying and repairing new and existing utility supply and disposal systems and equipment.
Duties and Responsibilities: Receives blueprints for new projects.
Prepares sketch layout of material breakdown and fixtures ensuring that federal and local plumbing codes are adhered to.
Excavates worksite and assembles material in preparation of project.
Installs modifies and repairs new and existing utility supply and disposal systems and equipment such as sewage water closets oil fire sprinkler systems tubs gas distribution and showers.
Locates and taps main lines setting up system routes placing hangers for proper level slope and determining and installing valves traps and unions needed for the proper operation of systems.
Completes the routing and placement of systems leading to the equipment and seating hooking up and testing the equipment to ensure no leaking before sealing for proper operation flow drainage and sanitary conditions.
Prepares material parts labor cost estimates for major repairs and or installations of plumbing systems and related fixtures.
Maintains adequate supply of requirement parts and materials to ensure no lost time to operations.
Prepares appropriate purchasing documents and forwards to appropriate office for processing.
Ensures that maintenance repair order and other forms utilized are approved and that all materials parts and labor are properly annotated and verified.
Expedites completed maintenance repair orders and maintenance forms to supervisor for approval.
Performs preventative maintenance on all equipment fixtures.
Assures that safety and fire rules are followed, and that tools and equipment are properly cleaned and maintained.
Performs other related duties as assigned.
PHYSICAL EFFORTS Makes repairs and installations from ladders scaffolding and platforms and where the parts of system worked on are hard-to-reach places.
Is required to stand stoop bend kneel and work in tiring and uncomfortable positions.
Frequently lifts carries and sets up parts and equipment that weigh up to 40 pounds.
WORKING CONDITIONS The work is done inside and outside and is usually dirty dusty and greasy.
Is sometimes required to make repairs and installations outside in bad weather.
Occasionally makes repairs in areas where bad smelling fumes are present.
Has occasional exposure to the possibility of broken bones and frequent exposure to the possibility of scrapes burns and infections This position is covered by American Federation of Government Employees, Local 3723 Union Agreement.
Qualifications: GENERAL EXPERIENCE: One year of experience that provided knowledge and ability to perform basic plumbing work such as repairing modifying or installing water utility supply and disposal equipment.
SUBSTITUTION OF EDUCATION FOR EXPERIENCE: One year of high school education may be substituted for 3 months of general experience up to a High School Diploma or GED for one year of general experience.
SPECIALIZED EXPERIENCE: Five years of experience performing a full range of plumbing work including installing modifying and repairing new and existing utility supply and disposal systems and equipment working from blueprints for new projects preparing sketch layout of material breakdown and fixtures performing plumbing work in conformance with federal and local plumbing codes.
PHYSICAL REQUIREMENTS: Making repairs and installations from ladders scaffolding and platforms and hard-to-reach places standing stooping bending kneeling and working in tiring and uncomfortable positions.
Frequently lifts carries and sets up parts and equipment that weigh up to 40 pounds.
HOTEL FRONT OFFICE MANAGER
Office Manager Job In El Cajon, CA
The ancestors of the Sycuan Band of the Kumeyaay Nation existed many centuries ago as a community of people…a Tribe living together, farming, hunting and fishing to survive. Much has changed since that time. Today the Sycuan Tribe governs its Reservation, owns and operates a Casino and a Golf Resort, and owns a number of other business ventures in the San Diego Region.
One attribute that remains unchanged, however, is Sycuan's sense of community. Sycuan is more than just a business. Sycuan is a community of people working together toward a common goal. Whether you work in our state-of-the-art Casino, our beautiful Resort, or become a staff member in our Tribal Government division, you will be part of the Sycuan family.
Job Purpose:
Supervises Hotel Front Office activities and staff
Job Duties and Responsibilities:
(Note: Duties and responsibilities may be added, deleted, or changed at the sole discretion of Sycuan Management at any time)
* Maintains efficiency of Hotel Front Office operations by scheduling and assigning duties to Concierge and Front Office Agents, reviewing and monitoring staff schedules to ensure adequate coverage, communicating pertinent departmental and Casino information to staff, monitoring staff activities and providing guidance and instruction as needed, addressing and resolving non-routine guest complaints, identifying, anticipating, and resolving hotel guest problems, and submitting a summary of hotel activity and recommendations for improvements to the Hotel Operations Manager. - 40%
* Provides guests with service by acknowledging guests, assisting guests with transportation, wake up calls and room service requests, offering appropriate casino information and assistance, on events, promotions, contests and giveaways, resolving guest disputes, and treating guests in a friendly and courteous manner. - 20%
* Develops team members by meeting with staff members on a regular basis, mentoring, guiding, and coaching staff to optimal performance, monitoring results, providing direct, constructive and consistent feedback, conducting performance appraisals, providing corrective action as needed, and modeling expected collaborative and service behaviors. - 15%
* Provides accounting of transactions during shift by entering cash transactions into property management system, counting currency, logging guest discounts, vouchers, VIP points and credit cards on to cashier drop work sheet, balancing money drawer against generated cashier report following established procedures, and reporting discrepancies to the Hotel Operations Manager. - 10%
* Responds to phone and online reservations by confirming phone reservations, informing guests of resort amenities, up-selling and cross-selling when appropriate, and ensuring online travel agent reservations are coded appropriately in the database following established procedures. - 10%
* Hires qualified team members by communicating staffing needs and advertising requirements to Human Resources, and interviewing and selecting the best qualified candidates. - 5%
Job Specifications:
Education and Experience:
Essential:
* Bachelor's Degree in Business Administration or related field or 2 years of progressive Hotel Operations experience
* 3 years of hospitality and/or lodging experience
* 1 year of managerial experience
Desirable:
* Bachelor's Degree in Hospitality Management
Skills and Knowledge:
Essential:
* Ability to interact effectively with team members, guests, and business clientele
* Ability to provide guidance and leadership to staff members
* Ability to prioritize and perform multiple tasks and assignments
* Ability to perform data entry assignments
* Ability to communicate effectively in the English language
* Ability to compose written documents in the English language
* Ability to complete forms and documents and written reports
* Working knowledge of database, spreadsheet, and word processing applications
* Ability to evaluate problems encountered on the job and make sound judgments
* Ability to maintain professionalism and composure
* Ability to sit or stand for up to eight hours at a time
* Ability to understand and follow verbal directives and written directions
* Ability to accept constructive criticism
* Ability to work in a smoking environment
* Ability to appear for work on time
* Ability to maintain confidentiality
* Ability to work flexible shifts, weekends and holidays
Desirable:
* Working knowledge of Infor HMS tracking system
* Working knowledge of MS Word and Excel
* Multi-lingual
Supervisory/Managerial Accountability:
Direct: Front Office Agent, VIP Front Office Agent, Concierge
Indirect: None
If you enjoy being part of a community dedicated to creating a memorable guest experience, we invite you to explore career opportunities with Sycuan and join our winning team!
Other details
* Pay Type Salary
Apply Now
* Casino, 5485 Casino Way, El Cajon, California, United States of America
Dental Office Manager / Treatment Coordinator (Part-Time with Growth Opportunity) Dental Office Manager / Treatment Coordinator (Part-Time with Growth Opportunity)
Office Manager Job 24 miles from El Cajon
Dental Office Manager / Treatment Coordinator (Part-Time with Growth Opportunity)
Hi, I'm Dr. Georgina from Blyss Dental! We're seeking an experienced Dental Office Manager / Treatment Coordinator who has a proven track record of success in managing dental offices and driving results. If you're passionate about making a meaningful impact in a patient-focused, high-integrity practice, we'd love to hear from you.
About the Role
This position starts as part-time (Monday, Wednesday, Friday), with the potential to grow into a full-time role. You'll be instrumental in improving our revenue, managing day-to-day operations, and ensuring patients feel cared for every step of the way. Monthly performance-based revenue bonuses are available for the right candidate who delivers results.
What We're Looking For
We're searching for someone who:
Has a proven track record of success as a Dental Office Manager with measurable results in improving office revenue.
Is knowledgeable about advanced dental procedures, such as dental implants and cosmetic dentistry, and can confidently discuss treatment options with patients.
Excels in managing and coaching front desk staff to improve phone skills, drive scheduling efficiency, and increase new patient bookings.
Can manage and oversee insurance claims to ensure accuracy, follow-up, and timely reimbursements.
Has a proven ability to present and close treatment plans for cosmetic and dental implant procedures, including offering financing options to patients.
Thrives in a team environment while maintaining high standards of integrity and patient care.
Your Key Responsibilities
Present honest and transparent treatment plans to patients, ensuring they feel confident and informed about their care.
Coach front desk staff to optimize phone conversion rates and maintain a smooth schedule.
Oversee and manage day-to-day office operations, including supplies, labs, and insurance claims.
Provide financial solutions to patients, offering financing options that make treatment plans more accessible.
Help foster a welcoming, calm, and relaxing environment for our patients and team.
Why Join Blyss Dental?
We're a high-integrity dental practice that prioritizes patient trust and care above all else.
You'll work in a beautiful, spa-like environment with an ocean view, designed to create a relaxing experience for both patients and staff.
This is a part-time role with the potential to grow into full-time as we continue to expand.
Performance-based monthly revenue bonuses give you the opportunity to directly benefit from your results.
How to Apply
If you have the experience, track record, and passion to make a difference at Blyss Dental, we'd love to hear from you! Send us your resume and a short note detailing your success in managing dental offices and driving revenue growth.
Let's work together to create beautiful smiles and a thriving practice!
Warmly,
Dr. Georgina
Blyss Dental
LiDAR Scanning Project Manager - San Diego office
Office Manager Job 13 miles from El Cajon
LiDAR Scanning Project Manager
Type: Full-Time
We are seeking an experienced LiDAR Scanning Project Manager to lead, manage, and execute laser scanning projects from start to finish. This role combines technical expertise in 3D Laser scanning and Revit Modeling with project management responsibilities to ensure the successful delivery of high-quality, on-time deliverables. The ideal candidate will have hands-on experience with industry-standard laser scanners and proficiency in Revit for creating accurate models from scan data.
Key Responsibilities
Project Coordination: Lead and monitor project progress both in the office and on-site.
On-Site Scanning: Perform laser scanning using Faro, Leica, or Navvis scanners to capture precise data.
Lifecycle Management: Oversee all phases of laser scanning project delivery to ensure milestones are met and quality standards are upheld.
Revit Modeling: Develop and manage accurate 3D models in Revit from laser scan data to support project deliverables and ensure design accuracy.
Collaboration: Coordinate closely with the VP of Project Services, Sr. Project Managers, and project teams to ensure seamless project delivery on time and within budget.
Workflow Optimization: Document and improve workflows to boost productivity and efficiency.
Resource Management: Oversee hardware, software, and resource requirements for scanning and modeling projects.
Client Communication: Serve as a primary point of contact for clients, ensuring alignment on deliverables and expectations.
Data and Deliverable Oversight: Manage the production of 2D drawings, point clouds, and BIM models, working closely with internal modeling teams and external sub-consultants as required.
Project Estimation: Develop detailed project estimates, including labor, hardware, software, and timeline forecasts to support proposals and budgeting.
Budget and Timeline Control: Monitor budgets and schedules to allocate resources effectively and ensure client satisfaction.
Qualifications
Education: Bachelor's degree in construction management, engineering, or a related field preferred.
Experience: 3-5 years of experience in project management, preferably in laser scanning, surveying, or BIM.
Technical Skills:
Proficiency in Revit for 3D modeling and project documentation.
Experience with Faro, Leica, or Navvis scanners for on-site scanning.
Familiarity with FaroScene, Autodesk ReCap for processing point cloud data.
Certifications: PMP or relevant project management credentials are advantageous.
Other Requirements: Excellent interpersonal skills, strong problem-solving abilities, and a willingness to travel to job sites when necessary.
Being able to pick up and move scanning gear, like the scanner, tripod, and targets, weighing about 40 pounds during your workday.
A reasonable level of physical fitness is necessary for this role, as it may entail activities such as ascending stairs, prolonged periods of standing, and navigating uneven terrain and surfaces.
Why Choose Us:
Join Kelar Pacific, a renowned BIM, and Reality Capture services leader, setting industry standards. Experience a supportive and employee-friendly culture that values collaboration and growth. Unlock limitless career opportunities with access to cutting-edge AEC technologies, fostering continuous learning and development. Elevate your skills in a company that prioritizes innovation and tradition, shaping not only projects but also your career. Join Kelar Pacific and be part of a team that defines excellence in the AEC industry.
Benefits:
Competitive base salary with quarterly profit-sharing bonuses.
100% paid Comprehensive healthcare plan, plus optional dental and optical coverage.
Personal development, career progression, and performance management frameworks.
100% matching 401(K) plan
Opportunities to work with innovative, industry-changing technology solutions.
Travel opportunities to industry events and conferences.
Senior Office Operations Manager - San Diego CA
Office Manager Job 13 miles from El Cajon
ATTENTION MILITARY AFFILIATED JOB SEEKERS
- Our organization works with partner companies to source qualified talent for their open roles. The following position is available to
Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers
. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.
All Native Group is seeking an Senior Office Operations Manager to provide support for the Defense Health Agency DoD HIV/AIDS Prevention Program Project Management Support Services program. ANG is currently in the bidding process and this position is contingent upon award.
Essential Functions
Supervise the functioning and supplies for copiers and copier contracts.
Manage DHAPP trainings and record keeping of training requirements.
Coordinate funding requirements with the FBO Branch Chief at least a week lead-time for the following:
Annual funding requirement for Custodial Contract (with copy of contract).
Annual funding requirement Building Repairs and Maintenance (with copy of estimate and funding instructions).
Annual funding for Building Utilities (with copy of estimate and funding instructions).
Annual funding for copier leases (with copy of estimate and funding instructions).
Annual funding for supplies.
The OOC will perform other duties as assigned.
Capabilities
Strong written and oral communication skills.
Experience with Microsoft Office 365 products (Word, Excel, PowerPoint, etc.).
Experience with Tableau.
Supervisory Responsibility
None required for this position
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Must be able to remain in a stationary position 75% of the time.
Occasionally moves about inside the office to access file cabinets, office machinery, etc.
Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.
Frequently moves standard office equipment up to 25 pounds.
Must be able to work indoor conditions 90% of the time.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
Position Type/Expected Hours of Work
This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Evening and weekend hours required, as required by business need.
Travel
Travel is primarily local during the business day, although some out of the area travel and overnight may be expected
Experience
Minimum of 3 years in government administrative support
Education
Bachelor's degree preferred
Additional Eligibility Qualifications
None for this position
Security Clearance
Ability to obtain a Moderate Risk Public Trust
Office Manager, Advancement Operations
Office Manager Job 13 miles from El Cajon
Title & Department:
Office Manager, Advancement Operations; University Advancement
Posting #
5125
Department Description:
The Advancement Operations department operates within the University Advancement division and includes the departments of Advancement Services, Annual Giving, and Donor Relations.
University Description:
The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges.
Detailed Description:
The office manager provides executive-level support to the associate vice president (AVP) for Advancement and Campaign Operations. The office manager is also responsible for complex administration and departmental management of Annual Giving and ancillary support of the director. This position coordinates gift acceptance from all external constituents and internal departments, regularly interfacing with donors, university administrators, and Advancement Services (AS). The office manager creates and maintains online giving and event forms using advancement's CRM system. The office manager oversees multiple operating budgets totaling over $2 million in operational and personnel resources, directly managing Advancement Operations and Annual Giving's multiple accounts. This position strategizes with the AVP and department heads on budgetary matters, payment authorizations, and financial reporting; manages, trains, and directs student workers assigned to the area; and coordinates performance evaluations, departmental training, and professional development. The office manager is responsible for the advanced utilization of Microsoft applications and Workday Financials along with advancement's CRM system. This position executes President's Club renewals, communicating monthly with directors of development campus-wide to determine appropriate messaging, themes, and strategies.
Duties and Responsibilities:
Advancement Operations
Coordinate acceptance of all checks and gifts received in advancement from cashier and other campus units as well as external sources (mail, online, etc.).
Code and process mail, telefunding, and online donations for AS daily.
Process telefunding credit card transactions for AS and Finance Office daily.
Manage telefunding process in the morning: run Talkdesk pledge batch reports and prepare telefunding pledge letters and credit card thank you letters for Telefunding Center manager.
Manage relationships with campus partners (marketing, Mail Center, advancement information systems, etc.) and external vendors to ensure that all elements of direct mail solicitations are carried out in a timely, efficient, and quality manner. This includes requesting, extracting, and preparing data; choosing, managing, and processing payment remittance for the vendors; providing the theme and copy for the solicitation; overseeing implementation, and analyzing results.
Implement and manage shared communications calendar integrating Annual Giving solicitation activities with other messaging from Alumni Relations, Athletics, and Career Services.
Work with campus partners to create event registration forms on CRM platform and monitor gifts generated through the event.
Communicate with donors and/or appropriate director of development to ensure the donor's intent is fulfilled.
Create and maintain online giving and event forms in GiveCampus, as needed, with updates from campus partners and vendor fixes.
Maintain designation collection within CRM platform and manage university-wide appeal code tracking system.
Office Management
Regularly meet with the AVP on strategic initiatives, institutional priorities, and for updates and direction; support the AVP in leading an effective senior management team.
Oversee the daily activities and needs of Advancement Operations and Annual Giving, shifting priorities as appropriate; complete office assignments and projects in a timely and thorough manner.
Coordinate staff-related activities and meetings for departments reporting under and coordinating with Advancement Operations; take comprehensive notes and produce action items/relevant takeaways for cascading dissemination.
In conjunction with the division's director of finance and administration, ensure all departmental personnel needs are met including onboarding new employees under the purview of Advancement Operations, coordinating training and performance evaluations, and communicating processes.
Generate departmental correspondence; maintain files, both hardcopy and electronic; compile and prepare various and regular departmental reports; maintain subscriptions and memberships; archive records as appropriate.
Train, motivate, supervise, and evaluate assigned student workers.
Coordinate office moves, maintenance and repairs (carpet, painting, etc.) by submitting work order requests and updating DAC operations coordinator.
Answer and screen phone calls and personally provide requested information or refer calls to appropriate staff; greet and assist visitors, vendors, and associates.
Communicate and direct confidential information to appropriate personnel.
Coordinate mail delivery with Mail Center and DAC operations coordinator; monitor incoming and outgoing mail with specific attention paid to remittance envelopes and contributions.
Inventory office supplies and purchases as needed for the department.
Provide exceptional customer service to donors and constituents; maintain a professional, diplomatic, and cheerful demeanor in all situations.
As determined by the AVP, perform other duties as assigned.
Budget Management
Manage the allocation and reconciliation of Advancement Operations' departmental budgets totaling over $2 million in operational and personnel resources; oversee administrative support staff on Law Annual Fund, Telefunding, and AS accounts.
Track and update the Advancement Operations budget for each activity, initiative, and campaign; process and monitor with accuracy all departmental expenditures and revenue for Annual Giving.
Develop detailed monthly financial reports, anticipate departmental needs, forecast budget projections, and advise the AVP and project managers on current budget status.
Remit expenses in Workday, determine fiscal needs and create budget transfers, prepare journal entries to reallocate expenses, as needed, and collaborate with the division's director of finance and administration on budget planning and appropriations.
Perform all accounting activities: prepare purchase requisitions, payment transactions, Concur expense reports, independent contractor evaluation forms, and revenue deposits; prepare and renew annual service contracts.
Adhere to the policies and procedures set forth by Finance, Accounts Payable, Torero Travel & Expense, Procurement, and General Counsel.
President's Club Renewals
Prepare monthly President's Club renewal spreadsheets with data from CRM system to distribute to development officers.
Communicate directly with directors of development to determine ask amounts and designations for renewals.
Compile development officer responses and prepare mail packages for first, second, and third President's Club renewal efforts.
Prepare solicitation packets for development officers, as needed, for their personal solicitation meetings.
Special Conditions of Employment:
Due to the type of work of University Advancement and Advancement Operations, the successful candidate must have the ability to maintain a professional demeanor, utilize tact and discretion, and maintain the strictest confidence. A strong working knowledge of computer applications is essential.
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
Job Requirements:
Minimum Qualifications:
Requires high school diploma.
Minimum of five years administrative/executive support experience including a strong understanding of standard office procedures and best practices, equipment, and business/professional ethics. A bachelor's degree from an accredited college or university may substitute for up to two years of work experience, at the rate of two years of education is equivalent to one year of work experience.
Excellent written and oral communication skills required as well as exceptional critical listening and thinking skills; must exhibit attention to detail with a high degree of accuracy.
Strong command of the English language including grammar, spelling, punctuation, formats, proofreading, and syntax.
Must be able to work independently, with the ability to take initiative and ascertain priorities in a dynamic environment of regular interruptions, multiple projects, and deadlines.
Ability to problem solve and anticipate the needs of the department; be responsive and flexible in order to contribute to evolving work situations.
Must possess excellent interpersonal, organizational, and time management skills.
Must have familiarity with accounting/bookkeeping principles and functions.
Advanced proficiency with MS Office programs and Google applications; experience with CRM platforms with an emphasis on relational databases; ability to learn new computer programs and adapt technology quickly and efficiently.
Must be friendly and personable; mature, positive attitude; a team player.
Preferred Qualifications:
Bachelor's degree.
Experience within a higher education annual giving department.
Performance Expectations - Knowledge, Skills and Abilities:
Commitment to working as a member of a team and collaborate with colleagues.
Strong sense of integrity and ethical conduct.
Cultural competency and sensitivity a must; ability to understand different cultural contexts and viewpoints, demonstrate respect for others, adapt to different cultural settings; and accept cultural differences.
Ability to exercise sound judgment and independent initiative on a wide range of assignments and special projects.
Ability to streamline operational efforts and develop standardized process.
Strong interpersonal skills and professional personal presentation; deals effectively and diplomatically with diverse personalities; maintains discretion and confidentiality in all interactions.
Communicate with clarity, and maintain an attitude that conveys respect, cooperation, honesty, and resourcefulness.
Ability to supervise, teach, and motivate people.
Familiarity with university history, departments, fiscal procedures, and personnel policies.
Ability to work some evenings and weekends for events and programming, as needed.
Posting Salary:
$28.50 - $32.50 per hour; Excellent Benefits
The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits
The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.
Special Application Instructions:
Resume and Cover Letter Required
Click the 'Apply Now' button to complete our online application. In addition, please upload a
cover letter
and resume
to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at *****************.
Additional Details:
Hours: 37.5 hours per week
Closing date: Open until filled
Note: External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.
The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.
The University of San Diego is a smoking and tobacco-free campus. For more information, visit ***************************
Receptionist/Office Manager
Office Manager Job 13 miles from El Cajon
About: Boutique Recruiting is a privately held staffing firm specializing in Finance, Accounting, Administration, Customer Service, and other professional services. As a fast-growing organization featured on the INC 5000 list for the fifth time, we are proud to be consistently recognized as one of the best companies to work for by the San Diego Business Journal.
As we continue to grow, we are seeking a polished, tech-savvy, and well-organized Receptionist/Office Manager to support our busy and fast-paced team! This role is essential to our company, where you ll be responsible for creating a warm and welcoming atmosphere for our clients and visitors while ensuring smooth office operations. The ideal candidate is a versatile professional with a structured approach who can also think creatively. We are looking for a strong communicator who is upbeat, persistent, and proactive, with exceptional follow-through. The ability to work efficiently at a high-speed capacity without losing attention to detail is critical for this role! This is the perfect opportunity for an ambitious professional who wants to level up their administrative career while making significant contributions to our ongoing success!
Salary: $55,000 / year
Receptionist/Office Manager Responsibilities:
Offer a positive and friendly first impression as you greet clients, guests, and visiting colleagues
Answer and respond to telephone calls professionally and courteously
Maintain a professional appearance of the front desk and reception area
Open and close the office in accordance with company protocols
Manage receipt and distribution of packages, letters, and deliveries while maintaining a guest log
Schedule and coordinate conference rooms and meetings; ensure rooms are cleaned and organized
Assist in placing catering orders for meetings and events, including setup and cleanup
Maintain the kitchen by ordering food and drinks and keeping the space clean and stocked
Assist other departments with various administrative projects as necessary
Support event planning and preparation for corporate meetings
Print and organize reports for management and corporate meetings
Provide scheduling support for executives as needed
Receptionist/Office Manager Requirements:
Interest or previous experience in recruiting or sales support is preferred
Bachelor s degree is highly preferred
Excellent interpersonal and communication skills, both verbal and written
Proactive self-starter with high attention to detail and strong organizational skills
Ability to prioritize effectively in a fast-paced environment
Tech-savvy with the ability to quickly learn new systems; working knowledge of business procedures and office equipment
Experience with ATS systems, Salesforce, Excel, and PowerPoint is a plus
Adaptable to frequent process changes and a fast-paced environment
Devoted to your own personal and professional growth
Benefits:
100% paid medical insurance
401(k) match
Paid holidays
Work/life balance
Daily coffee and snacks on us!
SO much more
Why join?
This is an incredible opportunity to be part of a fast-growing national organization. This role offers a lot of growth and upward mobility in a sales-focused, relationship-building atmosphere. This is truly a wonderful opportunity to work with a high-performance team that will open many other doors.
Dealership Accounting Office $19.00 -$27.00
Office Manager Job 13 miles from El Cajon
FRANCHISE CAR DEALERSHIP NEW AND USED CARS LOOKING FOR :
ACCOUNTS RECEIVABLE
ACCOUNTS PAYABLE
WARRARTY CLERK
Contract Clerk//DEAL PROCESSOR
DMV Clerk
Other Duties/Skills
Assists with clerical duties as requested such as copying, scanning, filing, etc.
Assists with other projects and duties as assigned.
Must have exceptional customer service skills.
Must have excellent phone etiquette.
Must have excellent verbal and written communication skills.
Must be punctual, dependable and reliable.
Must have strong computer aptitude, specifically with Microsoft Word and Excel.
Must have the ability to multi-task in a fast-paced environment.
Must possess strong organizational skills.
Must have the ability to work independently on assigned tasks as well as to accept direction on given assignments.
MUST HAVE EXPERIENCE WITH REYNOLDS & REYNOLDS BLUE SCREEN & IGNITE or CDK
Assist with accounting phones
****DEALERSHIP EXPERIENCE A MUST*****
Office Manager
Office Manager Job 13 miles from El Cajon
Compensation Range: $25 - $28/hr
About Us:
One of the reasons why we are the nation's leading parking management expert is because we recognize that “people” are what makes our company successful. It is this recognition that serves as the foundation and building block for our continued growth and success. Having been in business for over 72+ years, we understand what it means to earn “Every Thank You,” which is treating our clients, partners, guests, and team members with utmost respect and courtesy. As one of the largest privately held management companies, we have the experience, passion, and the know-how to withstand the test of time and to disrupt the new marketplace with exploding new technologies.
Culture:
We have a strong, distinctive culture - a culture that is heavily influenced by a shared vision, style, and values. Our company values are the glue that binds our business, clients, and team members. There are some common traits that contribute to our unique culture. Clear values, caring, loyalty, humility, and a deep commitment to community are just a few of them. These characteristics often steer our decision-making and define the way we treat our customers, clients, suppliers, and team members. We guard these values and attributes fiercely.
Key Responsibilities:
Office Administration:
Oversee daily office operations to ensure efficiency and effectiveness.
Manage office supplies inventory and place orders as necessary.
Coordinate with vendors and service providers to maintain office infrastructure.
Organize and maintain office files, records, and documents.
Financial Management:
Prepare and manage office budgets, including tracking expenses and identifying cost-saving opportunities.
Process invoices, receipts, and other financial documents accurately and promptly.
Collaborate with the accounting department to ensure financial procedures align with company policies.
Team Support and Communication:
Act as a central point of communication within the office, ensuring that all team members are informed and aligned with company objectives.
Schedule and organize meetings, including preparing agendas and taking minutes.
Facilitate effective communication between departments and external partners.
Foster a collaborative and supportive office environment.
Team Culture Support:
Coordinate employee engagement activities that reflect the company's value of family.
Customer Service and Extraordinary Service Delivery:
Serve as a point of contact for clients and visitors, ensuring a welcoming and professional experience.
Address and resolve any issues or concerns in a manner that exceeds client expectations.
Ensure that all office interactions reflect the company's commitment to extraordinary service.
Support for Profitability:
Identify opportunities to improve office efficiency and reduce operational costs.
Contribute to the company's profitability by ensuring that all resources are utilized effectively.
About YOU:
You are a detail-oriented and efficient administrative professional who possesses excellent communication and organizational skills, with the ability to multitask and prioritize effectively. Additional qualifications include:
Your Qualifications:
Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant.
Knowledge of office management responsibilities, systems, and procedures.
Excellent time management skills and ability to multi-task and prioritize work.
Strong organizational and planning skills.
Proficiency in MS Office (MS Excel and MS Outlook, in particular).
Excellent written and verbal communication skills.
Bachelor's degree in business administration or related field preferred.
What We Can Offer You for All Your Hard Work:
Medical, dental, vision, life insurance coverage
Flexible Spending Accounts
401k
Vacation/Sick
Holiday
Discount programs
Ace Parking is committed to the full inclusion of all qualified individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. As part of this commitment, Ace Parking will ensure that persons with disabilities are provided reasonable accommodation. If reasonable accommodation is needed, please email:
Memberservices@aceparking.com
describing the accommodation.
EXPERIENCED Dealership Office Manager
Office Manager Job 13 miles from El Cajon
←Back to all jobs at San Diego Harley-Davidson EXPERIENCED Dealership Office Manager
Job Title: Office Manager
Reports To: Group Controller
FLSA Status: Exempt
Department: Accounting/ Finance
Job Status: Full-time
Date: March 2023
About the Company:
San Diego Harley Davidson has grown to become one of the best-known dealerships in the country by having the very best staff and making customer service our number one priority. On any given day, you will hear the bell ringing, music playing and loud applause from our staff welcoming the newest member into our Harley-Davidson family. We are proud of our military presence, being community focused, and operating as a true family business.
Job Summary:
The Office Manager is responsible for providing accounting, cash management, administrative, and payroll support to the dealership. The Office Manager works closely with the General Manager and dealership's management teams to tackle day-to-day dealership operations and activities. The Office Manager is proactive, works independently with limited supervision, and continually seeks opportunities to make an impact on the organization's efficiencies.
Job Responsibilities:
· Analyzes and organizes office operations and procedures
· Hires, trains, and supervises office personnel
Assists the HR Department in onboarding new employees.
· Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory
· Prepares daily bank deposit and cash report
· Maintains an effective cash management system and accurately forecasts cash needs
· Controls petty cash amounts for dealership and sales department
· Provides a timely daily performance report (DPR) and keeps the dealer/general manager informed about trends
· Reconciles select accounts monthly
· Approves adjustments to inventory and receivable accounts as appropriate
· Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate
· Prints monthly journals, schedules and general ledger. Closes month by processing accounting month-end
· Assists in completion of annual review/audit
· Ensures compliance with all government regulations
· Prepares payroll on a timely basis, posts payroll and maintains payroll records
· Prepares tax reports, tax deposits and tax returns in a timely, accurate manner
· Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly
· Administers charge-back program
· Manages the payoff of vehicle floor plan and works with bank representatives
· Compiles information and prepares reports as requested by management and/or dealer principal
· Attends management meetings as requested
· All other duties assigned by management
Job Requirements:
· Prior Automotive /Power sports Accounting experience required
· Bachelor's degree (B.A.) or Associates Degree with minimum of 2 years of accounting/ finance experience preferred
· Payroll preparation and reporting experience required
Solid computer skills (Excel, Word, Outlook, PowerPoint)
Must have advanced problem solving and analytical skills
Prioritizes and completes tasks with a concern for all the details involved; monitors and checks work for accuracy
Must be self-directed and effective working independently, yet equally comfortable contributing in a team environment
Job Competencies:
· Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
· Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
· Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
· Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
· Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
· Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
· Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
· Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Physical Demands:
· Prolonged periods of sitting
Working Conditions:
· The noise level in the work environment is usually loud
· Occasionally exposed to exhaust fumes or other airborne particles
· Frequently works near moving mechanical parts
Please visit our careers page to see more job opportunities.
Front Office Manager
Office Manager Job 38 miles from El Cajon
A construction company in Oceanside is seeking an experienced Front Office Manager to oversee the day-to-day operations of their front office. The ideal candidate will provide excellent customer service, leadership for the front office staff, and ensure the office runs smoothly and efficiently. If you excel at multitasking and thrive in a professional, client-facing environment, this role is for you!
Responsibilities:
+ Supervise and manage front office staff, including scheduling, training, and conducting performance evaluations.
+ Greet clients and visitors in a warm and professional manner while ensuring a positive customer experience.
+ Maintain the organization and cleanliness of the front office, including reception and waiting areas.
+ Oversee scheduling of appointments and handle incoming calls, emails, and correspondence.
+ Monitor office supplies and coordinate restocking with approved vendors.
+ Assist in implementing new front office policies and procedures to improve efficiency.
+ Address client concerns or complaints promptly to maintain a high level of customer satisfaction.
+ Ensure compliance with health, safety, and confidentiality protocols.
Requirements
+ 3+ years of experience in office management or a similar leadership role in a front office environment.
+ Outstanding interpersonal and customer service skills.
+ Proficiency in administrative tools, such as Microsoft Office Suite and scheduling software.
+ Strong organizational skills and ability to manage multiple priorities.
+ Excellent problem-solving and conflict resolution skills.
+ High school diploma required; Associate's or Bachelor's degree is a plus.
TalentMatch
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
Business Office Manager
Office Manager Job In El Cajon, CA
Lo-Har Living is currently seeking a Business Office Manager to join our team of dedicated professionals who want to make a difference in the lives of our residents, their families and our community. We are guided by our CAPLICO Core Values:
Celebration
Accountability
Passion for Learning
Love One Another
Intelligent Risk Taking
Customer Second (Employee First!)
Ownership
If these core values resonate deeply with your own moral compass and you meet the requirements below, then you should apply.
About the Opportunity
Provides clerical and administrative support to the department leaders and Executive Director; organizes and maintains resident and staff files; tracks resident charges and performs billing function; performs payroll-related functions and assists with benefits administration; maintains a professional business office to facilitate smooth community operation and solves office work-flow problems. Serves as the central point of contact for all job applicants at the community. Conducts various forms of pre-employment assessments, post-employment exit interview, and other employee onboarding tasks. Other relevant duties as may be assigned by the Executive Director or designee.
Critical Success Factors
· Superior communication skills, with the ability to effectively communicate in English, both orally and in writing and comprehend same.
· Resilient, dependable and punctual, with a professional demeanor.
· Ability to successfully self-manage time and work priorities and provide timely, accurate reporting to the appropriate people.
· Must be adaptable and flexible in response to resident and staff needs. Willingness to collaborate with others and work as part of a team.
· Must possess strong organization and multi-tasking capabilities.
· Compassionate, empathetic, and a careful listener.
· Exhibits positive customer service that includes respectfulness, friendliness and willingness to assist
Minimum Qualifications
· Minimum of a High School diploma or GED required; Associates Degree in Business Management preferred.
· Prior office and payroll experience preferred.
· Experience with interviewing, training, supervising and evaluating office staff preferred
· Experience with using various types of office equipment, computer operating systems, word processing programs, spreadsheets and e- mail preferred.
We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other protected characteristics.
Job Type: Full-time
Salary: $65,000.00 - $70,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance
Office Admin
Office Manager Job In El Cajon, CA
Office Administrator/Assistant Pay: $20-$25 per hour
We're seeking a reliable and organized Office Administrator/Assistant to join our team at a busy landscaping company in El Cajon. This role is ideal for someone who thrives in a supportive position and enjoys keeping things running smoothly behind the scenes.
Responsibilities:
Handle daily administrative tasks such as picking up mail and making bank deposits.
Maintain accurate filing systems and organize company records.
Manage purchase orders and ensure timely processing.
Assist with timecard and payroll preparation.
Support other office functions as needed to keep operations seamless.
Qualifications:
Strong organizational skills with attention to detail.
Proficiency in basic office software (e.g., MS Office).
Ability to handle multiple tasks and meet deadlines.
Previous office experience preferred but not required.
If you're looking for a steady, hands-on role with a local company, we'd love to hear from you!
BID Coordinator/Office Manager
Office Manager Job 36 miles from El Cajon
with on-the-job training from the estimating staff. Helps to facilitate the initial steps in the bidding process. Supports the Estimating Department by performing other miscellaneous duties and tasks, as required. Has some client contact. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Answer telephones, transfer calls to the appropriate party, and take and relay messages,
when needed.
Coordinate bids with estimators and clients.
Use a computer to enter, update, and download plans, maintain records, and generate
correspondence, documents, and reports.
Manage Project Warranty's.
Manage Pre-qualification requests from clients.
Perform other clerical duties such as maintaining and ordering of supplies for the office.
Place wall covering orders and get pricing.
Track field work order tickets; verify SOPs are followed from the field prior to turning
into accounting.
Track bid proposals and contracts on bid log.
Performs other miscellaneous duties such as; running errands.
Ordering office supplies.
Sort and review mail. Send out UPS and FedEx packages as needed. Assist with Social Media Websites.
Assist CEO
Coordinate schedules, appointments, and bookings EQUIPMENT USED
Uses computer programs such as Microsoft Word and Excel, phone system, personal
computer, fax, and other office equipment, as needed.
QUALIFICATIONS: To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed below are
representative of the knowledge, skill, and/or ability required. Must be at intermediate level or above on Excel, Outlook, and Word programs.
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); Bid Coordinator/Office
Manager experience or related department support experience; or equivalent combination
of education and experience, preferred. General office skills, including ability to file and
accurately enter information on a personal computer.
LANGUAGE SKILLS
Ability to read and comprehend documents such as safety rules/regulations, operating and
maintenance instructions, construction drawings, specifications and procedure manuals.
Ability to effectively present & understand information in one-on-one and small group
situations. Must be able to speak English fluently.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole
numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in
written, oral, or diagram form.
Ability to deal with miscellaneous issues involving scheduling conflicts, field work
orders tickets, client relationships, scope of work issues, weather, etc.
Ability to interact effectively with others. Know when to involve others in resolving
problems or conflicts such as Senior Estimator, upper managers, vendors, etc. PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to use hands
to finger, handle, or feel; to reach with hands and arms; walk and stand; and sit. The
employee frequently is required to stoop, kneel, crouch, and talk or hear. Specific vision
abilities required by this job include close vision, distance vision, color vision, and ability
to adjust focus. OTHER REQUIREMENTS
Must provide his/her own transportation to work. Must maintain acceptable driving
record.
PERFORMANCE OBJECTIVES
Work with the marketing person to obtain bid packages, enhance client relationships, receive bid
preferences and procure jobs as outlined by the company business plan.
Office Manager/Coordinator
Office Manager Job 51 miles from El Cajon
Roles & Responsibilities: With a focus on excellent customer service, efficiency and time management, a well-organized Office Manager, in addition to overseeing and handling inbound and outbound communication with all customers, will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and task delegation. Below is a list of various specific duties, not limited in overall scope and subject to change:
Reconcile sales software and accounting software transactions.
Handle A/R and prepare deposits for bank run.
Negotiate pricing with vendors to stay current in market place ongoingly.
Manage the day to day operations of the staff Customer Service Rep. (if applicable)
Answer inbound phone calls promptly during business hours. (if applicable)
Pre-screen incoming leads/potential customers in a proper manner. (if applicable)
Respond to any voicemails and/or messages from answering service. (if applicable)
Manage and respond the inbound email correspondence and forward accordingly.
Greet customers and all other visitors to the showroom promptly and professionally (if applicable).
Schedule estimate appointments properly using the appropriate customer software.
Quote product by telephone for potential new clients/customers.
Assist Estimators with follow up on pending estimates by phone and/or email.
Strategically schedule work appointments for Installation Techs, along with customers accordingly.
Troubleshoot issue(s) from field if needed, working with GM/vendors and Technicians to find solutions.
Check order confirmations from fabricators/vendors for size and pricing accuracy.
Oversee proper filing of daily work orders and estimates.
Process timesheets for payroll processing.
Prepare Accounts Receivable and prepare deposits for bank daily.
Reconcile sales software and accounting software transactions as required.
Qualifications & Educational Requirements:
1-2 years' residential glass experience (ordering, estimating, office/project management) preferred.
HS Diploma or equivalent.
2 or 4-year college degree preferred.
All candidates must pass initial background check and drug test.
Preferred Skills:
Excellent verbal/written communications skills.
Microsoft Office proficient (Word, Excel).
Experience with QuickBooks Online and web based software preferred.
*Eligibility for company benefits is optional and contingent upon completion of an initial employee probationary period. Compensation: $20.00 - $25.00 per hour
Glass Guru is a franchise system. Each location is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of that franchise. All inquiries about employment at this franchise should be made directly to the franchisee, and not to Glass Guru Corporate.
Pacific College Job Announcement - Front Office Manager - San Diego Campus
Office Manager Job 13 miles from El Cajon
Pacific College is seeking a dynamic individual for the full-time position of Front Office Manager at our San Diego campus. This position requires 5 days per week on the San Diego campus. The Front Office Manager represents Pacific College in a positive and welcoming way when answering all incoming phone calls, greeting customers, and directing them to the appropriate personnel. They assist with sales, cashiering, general customer service and office and administrative help as needed. This position manages a group of Federal Work Study students that assist in the bookstore and campus.
The Front Office Manager also assists the IT department with classroom technology, digital signage, and help stations around campus.
Key Responsibilities:
San Diego Campus Oversight:
* Performs opening and/or closing duties, as needed per written procedure guidelines.
* Assists with creating and receiving purchase orders for required books and supplies.
* Front-desk reception - answering phones, assist with student accounts/bookstore cashiering, tuition /fee payments, appointment setting, etc.
* Handles student requests for information by sending emails/Teams chats to appropriate advisors or staff.
* Communicate with the supervisor whenever assistance is needed in completing job responsibilities.
* Collects & distributes mail and memos as well as other communications to mailboxes.
* Types envelopes for correspondence/outgoing mail.
* Keeps Faculty copy work area clean and well stocked with copy paper and supplies as needed.
* As deliveries are made, unpacks and make sure that packing slips are accurate.
* Contacts vendors to check on order status and product availability.
* Booklist maintenance/updates/printing/distribution
* Flyer printing & distribution
* Helps keep inventory accurate.
* Takes inventory at the beginning and end of a term.
* Ensure that bookstore is stocked and organized.
* Informs Campus Director when books and supplies are low, then reorders said items after approval from the Campus Director.
* Presents information in a factual and ethical manner to students and others.
* Maintains Organization/Cleanliness of Bookstore & Supply Closets
* End-of-day reconciliation via QuickBooks
* Replenishes bathroom supplies as needed/requested or communicates to Facilities Manager any needs/issues on campus
* Replenishes copy paper in faculty copy room
* Information Center - Directing patrons/visitors/vendors/etc. and triaging issues
* Technology Assistance - Daily check of classroom technology, digital signage, and campus help stations. Assists faculty with classroom tech issues. Communicate with the IT Dept. any issues or when assistance is needed outside of your scope of work.
* Special project assistance - filing, organization, lamination, campus beautification, etc.
Supervisory - FWS Staff Development & Oversight:
* Sets an example for the FWS team in work ethic, attitude, and actions.
* Help facilitate new initiatives for FWS team.
* Facilitate weekly meetings with the FWS workers to check in on the progression of their tasks, create new initiatives, make process improvements to be more efficient/effective in their role, motivate and communicate their needs to the CD.
* Provides back-up support in various tasks when FWS workers are not available and/or need additional support.
* Help train new FWS staff on programs, policies and procedures.
* Creates a productive and supportive work environment for FWS staff.
* Attend Staff and Department Manager meetings.
Education, Experience & Job Skills:
* Education Level Required: HS diploma & some college.
* Education Level Preferred: A bachelor's degree or higher degree.
* Computer & tech competency.
* Reliability with attendance, follow-through, and deadlines.
* A proven record of working successfully with diverse populations.
* A positive attitude and ability to plan and adapt to change.
* Ability to collaborate effectively with college departments and cross-functional teams.
* Strong interpersonal, oral and written communication skills.
Application Instructions:
To apply, please submit a cover letter describing your qualifications and resume to April Paniagua, at [email protected].
Salary Expectations: $20.00 - $22.00 per hour; Commensurate with experience
Work Environment: The work environment characteristics are representative of those an employee encounters while performing essential functions of the job in a typical office/workstation situation. Able to work sitting or standing at a desk and operate a computer using keyboard and reading information on a monitor. Must be able to lift to 30 pounds.
Reasonable accommodation may be made to accommodate individuals with disabilities to perform the essential functions.
We offer the opportunity to work with a dynamic team of holistic, caring professionals. We are committed to creating a diverse community of faculty, staff, and students. Pacific College of Health and Science is an equal opportunity employer. Applicants are considered on their qualifications for the position without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Pacific College of Health and Science is one of the oldest and largest accredited institutions training professionals in integrative and traditional Chinese medicine to include acupuncture, holistic nursing, massage therapy, herbal medicine, and medical cannabis. Founded in 1986, Pacific College is home to beautiful campuses and busy clinics in New York, San Diego, and Chicago and a rapidly growing online division. Pacific College features an esteemed faculty with over 200 faculty members from around the globe, many of whom conduct ongoing research and educate approximately 1,700 students every year.
Office Administrator- Entry Level
Office Manager Job In El Cajon, CA
Office Administrator Job Description
Using exceptional organizational skills, and strong technical skills, provides administrative support services to maintain safety standards in the field. This position also provides support for multiple departmental functions and system processes. Organizes and maintains electronic and manual records. Leads and supports administrative process improvements and aids with special projects.
JOB DUTIES:
The duties for this position will include and not limited to the following.
Proctor Veriforce training and assist employees as needed
Monthly safety reporting.
Review client based notifications and push information out to the field.
Mange multiple safety databases.
Assist managing safety dashboards.
Ensure the PPE inventory is always stocked.
Assist with incident investigations and gathering all relevant information to finalize reports.
Schedule trainings as needed.
OSHA filings
Submit daily time sheets for trainees.
SPECIAL SKILLS OR REQUIREMENTS:
Qualified candidates must possess the following special skills and or requirements to be considered for this position.
Demonstrate understanding of safety as related to construction.
Ability to communicate verbally and in writing with multiple levels of team members.
Familiar with Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
Demonstrate attention to detail and thoroughness.
Great organizational skills.
Ability to meet deadlines and complete work in a timely matter.
Familiar with OSHA standards.
Bilingual preferred, but not required.
EDUCATION AND/OR EXPERIENCE:
Two years related administrative or customer service experience required.
High school diploma required; Associate degree preferred.
1-2 years of experience
Microsoft Office computer skills, email and Internet competency required.Ability to become proficient in required departmental software.
Knowledge of OSHA standards.
Ability to prioritize and work with limited supervision.
Ability to work independently and with others.
COMPANY BENEFITS:
Paid vacation, holiday, and sick time.
401K (with company contribution match)
Health Benefits Packet includes:
Multiple medical and dental plan options
Voluntary vision, life, and AD&D plans
Aflac
Employee Assistance Program
This position is onsite. This position has no supervisory duties.