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Office Manager Jobs in Eugene, OR

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  • Front End Entry Level

    Albertsons Company Inc. 4.3company rating

    Office Manager Job 3 miles from Eugene

    A Day in the Life: When you begin your job with us working on the front-end as a courtesy clerk, customer service associate, or cashier, you are taking a step towards an opportunity that can help you learn, grow, and even develop a long-lasting career! We know you're choosing to invest your time with us, and we are committed to doing the same for you through on-the-job and online learning opportunities! Whether you are here for your first job or your last, from groceries to health needs, you guide, inspire, and make all customers' visit memorable. We build belonging by creating a diverse and inclusive workforce so, if you have smiles to share, we'd love to have you on our team. What you bring to the table: * You take pride in the work you do, whether big or small. * You believe that food is central to all our lives. * Helping customers and fellow associates gives you energy. * Smiling and making others smile is your favorite. * You are eager, willing, and wanting to learn & grow. * You believe that being a part of your community matters. Why you will choose us: Albertsons Companies Inc. has always been a people-oriented business, and thoughtful people practices remain a core element of our company's philosophy. Our goal is to continue to bring people together around the joys of food and to inspire well-being and that starts with people like you bringing your unique self to our company and making it one person stronger and better! We also provide a variety of benefits including: * Diverse & Inclusive Work Culture * Competitive Wages Paid Weekly * Flexible work schedules * Associate discounts * Leaders invested in your training, career growth & development. * Health and welfare benefits for eligible employees (Medical, Dental, 401k and more!) * Vacation / Paid Time Off Our Values * We put people first. * We are customer driven. * We value different perspectives. * We raise the bar. * We act as owners. * We are one team. * We build belonging. * We are committed to a healthy future.
    $36k-46k yearly est. 24d ago
  • ACIO for Customer Experience & Artificial Intelligence

    UO HR Website

    Office Manager Job In Eugene, OR

    Department: Information Services Appointment Type and Duration: Regular, Ongoing Salary: $136,400 - $181,000 per year Compensation Band: OS-OA13-Fiscal Year 2023-2024 FTE: 1.0 Hybrid eligible Application Review Begins open until filled Special Instructions to Applicants To ensure consideration, please include the following with your online application: 1) A current resume or CV; 2) A cover letter that demonstrates your relevant skills and experience, what is meaningful to you about the role, and any transferable skills, accomplishments, and other qualities you would bring. Department Summary Information Services (IS) is the central information technology organization at the University of Oregon, delivering a broad range of technology and services to the University. IS consists of four major functional areas, each led by a direct report to the VP-CIO: Customer Experience and Artificial Intelligence, which serves as the key contact point for interactions with campus clients and customers; Enterprise Solutions, which manages and supports applications, integration services, identity management and data management; Information Security, which helps protect virtual or physical information; and Technology Infrastructure, which provides engineering and support for research IT services and high-performance computing, networking, compute, storage, voice, data centers, audio-visual and classroom technologies, and UO staff supporting Link Oregon, Oregon's state-wide research and education network. Established in 1876, the University of Oregon offers a breadth and depth of curricula with more than 270 academic programs and provides the opportunity to work at a respected research university with a strong holistic, liberal arts foundation. The UO also has a history of political and social involvement that embraces diverse beliefs, cultures, and values, and it is committed to environmental responsibility. The university is also proud of the Phil and Penny Knight Campus for Accelerating Scientific Impact, an initiative specifically designed to fast-track scientific discoveries and the process of turning those discoveries into innovations that improve the quality of life for people in Oregon, the nation and beyond. Information Services collaborates with Research and Innovation and our schools and colleges to support the research, teaching, and learning mission of the university. Eugene is the home of the University of Oregon. Located in the lush Willamette Valley, Eugene is well-known for outdoor pursuits like running, cycling, rafting, and fishing, as well as arts, music, crafts, brewing, wine-making, and community-supported agriculture. With branches in Portland and on the Oregon coast, the UO is deeply connected to Oregon's natural and cultural treasures. Position Summary Reporting to the Vice President and Chief Information Officer, the Associate Chief Information Officer (ACIO) for Customer Experience (CX) and Artificial Intelligence (AI) will play a pivotal role in shaping the future of our IT organization, driving transformative initiatives, and ensuring alignment with broader university objectives. The ACIO for CX and AI provides leadership and direction to teams responsible for User Support Services, IT Service Management, the IT Project and Program Management Office, and IT Communications and Marketing, and serves as the central point of leadership in Information Services for Artificial Intelligence at the University of Oregon. The ACIO for CX and AI will collaborate closely with senior leaders, and champion initiatives to enhance operational effectiveness, service delivery excellence, strategic communications efforts, and cultivate customer relationships and engagement. They will play a key role in fostering collaboration and optimizing performance across Information Services for a seamless, consistent, and high-quality delivery of customer service; streamlining project and program management processes for IT governance; developing IT communications and marketing campaigns; and enhancing IS' reputation for excellence in customer experience. The ACIO for CX and AI will also serve as the central point of leadership in Information Services for Artificial Intelligence at the University of Oregon. The ACIO for CX and AI will work in partnership with the university's executive/senior leaders (SVPs, VPs, Provost, VPRI, Deans) and Information Services' executive leadership team to develop and execute a comprehensive AI strategy and roadmap in alignment with the university's strategic plan to meet academic, research and administrative priorities. Essential to the role is collaborating with cross-functional teams across the university to identify AI opportunities, promote data-driven decision-making, and drive innovation. Essential Personnel This position may provide essential services during times of emergencies and inclement weather. This position may be required to fulfill essential services and functions during these times. Minimum Requirements • Master's degree and 8+ years of relevant experience, or a bachelor's degree and 10 years of relevant experience, or an equivalent combination of related education and experience. • 8+ years in progressive leadership roles overseeing IT operations, support services, service delivery, and project management functions, including strong understanding of IT service management frameworks (e.g., ITIL), project management methodologies (e.g., PMBOK, Agile), and governance practices. • Demonstrated experience driving organizational transformation, developing strategies and roadmaps, process optimization, and innovation within medium- or large-scale IT environments. • Demonstrated track record of advancing equity, inclusivity, and diversity in and through the staff and activities of an information-technology organization. Professional Competencies • Ability to work effectively with faculty, staff, researchers, and students from a variety of diverse backgrounds. • Demonstrated problem-solving skills. • Ability to work independently as well as in a team-oriented, collaborative environment. • Ability to deal efficiently and effectively with a wide range of vendors. • Ability to lead in rapidly changing technology, policy, and legal domains. • Ability to operate and communicate effectively while meeting deadlines and completing projects, focusing attention on strategic goals, tactical implementations, and operational excellence. • Ability to establish and sustain the confidence of senior leadership, colleagues, and customers. • Knowledge of management and administration principles and practices for managing direct reports, short- and long-term budget planning, human relations, and team-building skills. • Excellent communication, interpersonal, and leadership skills, with the ability to influence and collaborate across all levels of the organization. • Strategic thinker with a forward-looking mindset, analytical acumen, and a results-driven approach to problem-solving. Preferred Qualifications • Advanced degree from an accredited college or university. • 6+ years of technology/process improvement experience. • Experience with, or certifications in, change management, lean / six sigma. • Knowledge or experience focusing on data quality and improvement, data literacy, data management, and data governance. • An understanding of bias and fairness considerations in AI algorithms and models. FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background inquiry. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit ********************************************* The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at ********************* or ************. UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at ************************************************************************
    $136.4k-181k yearly 60d+ ago
  • Front End Entry Level

    Jewel-Osco 4.6company rating

    Office Manager Job 3 miles from Eugene

    A Day in the Life: When you begin your job with us working on the front-end as a courtesy clerk, customer service associate, or cashier, you are taking a step towards an opportunity that can help you learn, grow, and even develop a long-lasting career! We know you're choosing to invest your time with us, and we are committed to doing the same for you through on-the-job and online learning opportunities! Whether you are here for your first job or your last, from groceries to health needs, you guide, inspire, and make all customers' visit memorable. We build belonging by creating a diverse and inclusive workforce so, if you have smiles to share, we'd love to have you on our team. What you bring to the table: You take pride in the work you do, whether big or small. You believe that food is central to all our lives. Helping customers and fellow associates gives you energy. Smiling and making others smile is your favorite. You are eager, willing, and wanting to learn & grow. You believe that being a part of your community matters. Why you will choose us: Albertsons Companies Inc. has always been a people-oriented business, and thoughtful people practices remain a core element of our company's philosophy. Our goal is to continue to bring people together around the joys of food and to inspire well-being and that starts with people like you bringing your unique self to our company and making it one person stronger and better! We also provide a variety of benefits including: Diverse & Inclusive Work Culture Competitive Wages Paid Weekly Flexible work schedules Associate discounts Leaders invested in your training, career growth & development. Health and welfare benefits for eligible employees (Medical, Dental, 401k and more!) Vacation / Paid Time Off Our Values We put people first. We are customer driven. We value different perspectives. We raise the bar. We act as owners. We are one team. We build belonging. We are committed to a healthy future.
    $34k-39k yearly est. 7d ago
  • Mental Health Administrative Supervisor - CSS

    Linn County Department of Health Services 4.4company rating

    Office Manager Job 38 miles from Eugene

    This is a supervisory level Mental Health Associate classification. Employees in this classification provide administrative supervision and program guidance/adherence for the Community Support Services (CSS) program. Supervision of employees in the Mental Health Associate classification and other employees as assigned is a responsibility of persons in this position. Job Summary Linn County Mental Health is seeking an experienced Qualified Mental Health Associate to become a Mental Health Administrative Supervisor for individuals with severe and persistent mental illness (SPMI). The focus of this work will be with the Community Support Services (CSS) team to provide leadership, education, technical assistance and consultation to other service providers. Duties will include working in the community and in client homes, providing case management, facilitating groups, providing skills training, and other supports that help clients be successful in the community. Other areas involved with this position include Strong communication skills; computer skills, experience using electronic medical record; a background with mental health documentation; understanding of basic counseling and assessment, evidence-based practices, supportive employment, outreach and crisis interventions; and writing and supporting treatment goals. The successful applicant will provide administrative supervision regarding policy, procedures, documentation, fidelity adherence and program oversight and support staff workload and management of productivity. Timely completion of paperwork and documentation is critical. This position may require evening and weekend work. Minimum Qualifications Ten years of experience working with and guiding a multi-disciplinary team that support people with severe and persistent mental illness is required with Bachelor's degree preferred. Registered as a Qualified Mental Health Associate (QMHA) with certification from the Mental Health and Addiction Certification Board of Oregon (MHACBO) is required. Four years in a leadership role or supervisory experience or any satisfactory equivalent combination of experience, education and training which demonstrates the ability to perform the work described. Supervisory experience is recommended. Knowledge of Community Services Support (CSS) program. Must be knowledgeable in assessment, engagement, group and individual treatment using evidenced-based practices including illness management and recovery, co-occurring mental health and substance abuse treatment and family psycho-education. Skilled in triaging, coordinating tasks and communication between providers, teams and agencies. Special Requirements Possession of a valid motor vehicle operator's license and an acceptable driving record at the time of appointment may be a condition of employment. Work is generally performed indoors in multiple offices or clinical settings. Work may also involve travel to various community agencies, client homes and schools throughout the County. Work involves a significant amount of locomotion including operation of a motor vehicle and movement from the vehicle to the office, clinic, community, agency or school. Requirements include the ability to see, talk and hear; sit, stand, walk, bend and stoop; use hands to finger, handle or operate objects, tools including use of a computer keyboard; reach with hands and arms and lift or move thirty (30) pounds. Linn County is an Equal Opportunity/Affirmative Action Employer
    $55k-72k yearly est. 60d+ ago
  • Customer Engagement Manager

    Petsmart 4.3company rating

    Office Manager Job In Eugene, OR

    ABOUT OUR STORE: What better place to share your love for pets than in our stores? With so many opportunities under one roof, you'll be sure to find a career path that inspires you. As part of the Department Manager team, you'll ensure that the store runs smoothly-from head to tail. From motivating associates to ensuring we have the right product on the floor, our Department Managers drive the success of our stores by ensuring our customers have an engaging, personalized shopping experience. ABOUT YOUR ROLE: In a store as big as ours, we need all hands (and paws, wings and fins!) on deck to ensure we are operating efficiently. So, as a PetSmart Customer Engagement Manager, you'll help lead the store team in the following areas: * Pet Parent Engagement: You'll set the standards for customer engagement, ensuring that every pet and pet parent has a positive experience in our stores. You'll have fun getting to know the customers and their pets so you and the team can create a personalized shopping experience. * Associate Leadership: Our associates are key to making great experience in our stores. As the Associate Lead, you'll help to lead a team who are as passionate about pets as we are. You'll lead a team of retail and pet care associates who will ensure a safe, clean, and fun environment for our pets and pet parents. * Overall Retail Initiatives: Creating an exceptional customer experience is a top priority for all our leaders. From ensuring our associates have extensive knowledge of pet solutions to building connections with pet parents, our leaders ensure a safe and fun environment in our stores. ABOUT YOUR CAREER: Just like we're there for pets at every stage of their lives, we'll be with you at every stage of your career, too. With PetSmart, you will have opportunities to: * Gain experience in a different business unit-from the store to the salon or the Pets Hotel * Develop your leadership skills as an Assistant Manager or Store Manager * Tackle the challenge of a new store opening * Transfer to any one of our 1600 stores nationwide THE WARM AND FUZZIES: We've highlighted job responsibilities as best as we could above-but the best parts of working at PetSmart can't be fully described in the . * It's the excitement you feel when you help a little one pick out his very first fish. And not just any goldfish, but that one, right there, no not that one, this one, yea! * It's the relief Rosie feels when you help her mom select the best food for her upset tummy and her delight when it turns out to be chicken flavored!! * It's the pride of the giving Mickey a makeover in our salons watching him strut his stuff on the way out. Paws off, ladies, he's taken! * It's the joy of reuniting Frankie with her family after a fun stay in our Pets Hotel. * It's the celebration of Bella's birthday, Gizmo's graduation from puppy classes or Ace's adoption. * It's the little things we do that add up to really big things that pets need. Working at PetSmart is not a job, it's a community of those who work together for the love of pets. Apply now to experience a career that loves you back. We look forward to seeing your application to join our Department Management team! This job summary is intended to describe the general nature and level of work associates/leaders assigned to this job perform. It is not intended to include all duties and responsibilities. You will be provided a copy of a job description for the actual position you are hired in to. This position is also eligible for benefits as described at ********************************** PetSmart is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national or ethnic origin, disability, as well as any other characteristic protected by federal, provincial or local law. The employer will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the Los Angeles, San Francisco, and Waterloo Fair Chance Initiative for Hiring. Applicants must be the age of 18 or over, unless located in Montana or where otherwise required by local or state law.
    $104k-155k yearly est. 10d ago
  • Administration Manager

    Tulip Cremation

    Office Manager Job In Eugene, OR

    Revolutionizing the funeral industry means blazing new trails, creating new ideas, developing strong relationships, preserving legacies, and compassionately caring for Families. With over 200 locations across the country, Foundation Partners Group is continuing to expand our reach, but we only do this with exceptional team members ready to embrace the future of the funeral industry. Our Team Members are vital to the health of our funeral homes, and we value the insight, ideas, and passion they bring every day to compassionately care for our Families. FPG is transforming the funeral industry one life, one family, and one community at a time. Join us as we revolutionize the funeral industry across the nation. We currently have an opening for a Manager of Administration at Musgrove England's Chapel in Eugene, OR. The Manager of Administration is responsible for performing general office administrative support functions, ensuring that administrative functions run smoothly, efficiently, and according to Company policies and procedures. Overview & Responsibilities: * Greets families and callers, handling inquiries and directing them according to specific needs * Identifies process improvement opportunities, and develops new methods to improve efficiency and accountability while reducing the administrative footprint to control costs better * Partners with location leader to ensure smooth implementation of any new company initiatives and procedures * Preforms ordering, tracking, delivery, location of product and documenting maintenance * Assists location leader and funeral directors to ensure all open tasks are completed promptly * Monitors accounts to ensure the company receives all monies owed and accounts are closed where appropriate, this includes monitoring to verify that claims are collected, credit balances are accurate and refunded where applicable, delinquencies are identified, and collection attempts took; minor balance issues are written off * Ensures all funeral service delivery items, such as cremation permitting, death certificate filing, forwarding of trust delivery documentation, case file maintenance, etc., are carried out professionally and promptly * Manages the accounts receivable process to include: adherence to receipt book and deposit policies, monitoring all receipts for accurate posting, and following up to resolve any unapplied cash issues * Works with the accounting team, manages accounts payable process to include: setting up new vendors before use, maintaining updated files and insurance documents on service vendors, ensuring that all payables are accurately coded and submitted to appropriate management and that any account discrepancies are addressed and resolved * Completes monthly administrative processes to include: reconciling P-Card account, month-end closing * Prepares for and participates in monthly financial review * Performs layout and production of all family-facing products: video tributes, memorial books, service folders/programs, obituaries, or other forms in the required format (Advisor, Microsoft Word, or another applicable computer program) * Proofs all published materials, paying particular attention to ensure everything is accurate and grammatically correct. Act as quality control for all printed materials * Updates funeral home website with service and other information as soon as it becomes available * Maintains office equipment as necessary; maintains and orders office supplies on a routine basis, and ensures office work area is always presentable * Learns to operate new office technologies as they are developed and implemented * Manages deliverables; organizes and coordinates workflow, manages multiple tasks, deadlines, and projects * Provides leadership, coaching, and mentoring to the funeral home staff and reviews and monitors staff performance, ensuring customer services meet the high standards set by our company * Hires, trains, and retains high-quality team members, while promoting teamwork and collaboration; motivating high performance * Ensures proper paperwork, including permits and certificates, is timely and according to relevant laws and regulations Requirements & Qualifications: * Minimum of three years experience in management * Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) * Strong verbal and written communication skills * Ability to communicate effectively with internal and external customers, community leaders, clergy, and grieving client families * Maintains a positive attitude and working environment * High attention to detail and accuracy, with excellent follow up skills * Position requires some heavy lifting, pushing, and pulling * Valid state-issued driver's license with a clear driving record Team Member Benefits Include: * Entry-level and experienced professionals; students, and veterans - we offer complete career paths regardless of your career and life stage * Work schedules that fit your lifestyle - full-time, part-time and on-call * Unique ShareLife technology lets you create one-of-a-kind life celebrations for the families you serve * Competitive salaries and performance incentives * Team member referral bonus program * Medical, dental, prescription, and vision insurance * Vacation, sick, and holiday pay * 401k with company match * Company paid life insurance, long-term disability, and short-term disability
    $58k-89k yearly est. 36d ago
  • Administration Manager

    Foundation Partners 3.7company rating

    Office Manager Job In Eugene, OR

    Revolutionizing the funeral industry means blazing new trails, creating new ideas, developing strong relationships, preserving legacies, and compassionately caring for Families. With over 200 locations across the country, Foundation Partners Group is continuing to expand our reach, but we only do this with exceptional team members ready to embrace the future of the funeral industry. Our Team Members are vital to the health of our funeral homes, and we value the insight, ideas, and passion they bring every day to compassionately care for our Families. FPG is transforming the funeral industry one life, one family, and one community at a time. Join us as we revolutionize the funeral industry across the nation. We currently have an opening for a Manager of Administration at Musgrove England's Chapel in Eugene, OR . The Manager of Administration is responsible for performing general office administrative support functions, ensuring that administrative functions run smoothly, efficiently, and according to Company policies and procedures. Overview & Responsibilities: Greets families and callers, handling inquiries and directing them according to specific needs Identifies process improvement opportunities, and develops new methods to improve efficiency and accountability while reducing the administrative footprint to control costs better Partners with location leader to ensure smooth implementation of any new company initiatives and procedures Preforms ordering, tracking, delivery, location of product and documenting maintenance Assists location leader and funeral directors to ensure all open tasks are completed promptly Monitors accounts to ensure the company receives all monies owed and accounts are closed where appropriate, this includes monitoring to verify that claims are collected, credit balances are accurate and refunded where applicable, delinquencies are identified, and collection attempts took; minor balance issues are written off Ensures all funeral service delivery items, such as cremation permitting, death certificate filing, forwarding of trust delivery documentation, case file maintenance, etc., are carried out professionally and promptly Manages the accounts receivable process to include: adherence to receipt book and deposit policies, monitoring all receipts for accurate posting, and following up to resolve any unapplied cash issues Works with the accounting team, manages accounts payable process to include: setting up new vendors before use, maintaining updated files and insurance documents on service vendors, ensuring that all payables are accurately coded and submitted to appropriate management and that any account discrepancies are addressed and resolved Completes monthly administrative processes to include: reconciling P-Card account, month-end closing Prepares for and participates in monthly financial review Performs layout and production of all family-facing products: video tributes, memorial books, service folders/programs, obituaries, or other forms in the required format (Advisor, Microsoft Word, or another applicable computer program) Proofs all published materials, paying particular attention to ensure everything is accurate and grammatically correct. Act as quality control for all printed materials Updates funeral home website with service and other information as soon as it becomes available Maintains office equipment as necessary; maintains and orders office supplies on a routine basis, and ensures office work area is always presentable Learns to operate new office technologies as they are developed and implemented Manages deliverables; organizes and coordinates workflow, manages multiple tasks, deadlines, and projects Provides leadership, coaching, and mentoring to the funeral home staff and reviews and monitors staff performance, ensuring customer services meet the high standards set by our company Hires, trains, and retains high-quality team members, while promoting teamwork and collaboration; motivating high performance Ensures proper paperwork, including permits and certificates, is timely and according to relevant laws and regulations Requirements & Qualifications: Minimum of three years experience in management Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) Strong verbal and written communication skills Ability to communicate effectively with internal and external customers, community leaders, clergy, and grieving client families Maintains a positive attitude and working environment High attention to detail and accuracy, with excellent follow up skills Position requires some heavy lifting, pushing, and pulling Valid state-issued driver's license with a clear driving record Team Member Benefits Include: Entry-level and experienced professionals; students, and veterans - we offer complete career paths regardless of your career and life stage Work schedules that fit your lifestyle - full-time, part-time and on-call Unique ShareLife technology lets you create one-of-a-kind life celebrations for the families you serve Competitive salaries and performance incentives Team member referral bonus program Medical, dental, prescription, and vision insurance Vacation, sick, and holiday pay 401k with company match Company paid life insurance, long-term disability, and short-term disability
    $60k-83k yearly est. 17h ago
  • Front Office Manager-Hyatt- Eugene

    Merete Hotel Management

    Office Manager Job In Eugene, OR

    Job Details Hyatt Place- Eugene - Eugene, OR Full Time High School $40,000.00 - $45,000.00 Salary Any Hotel ManagementDescription At Mereté, we are committed to establishing a supportive and welcoming workplace environment where bias is acknowledged and overcome and where all associates feel welcomed and supported. We value and develop people from all backgrounds and, experiences, leading us to better serve our guests, associates, and community. Mereté is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age. FRONT OFFICE MANAGER SUMMARY Effectively manage the overall operations of the Front Desk. Ensure all Front Desk Agents are properly trained in guest service, safety, and Front Desk operation procedures. ESSENTIAL FUNCTIONS Select, train, supervise, develop, schedule, discipline, and counsel team members according to hotel policies and procedures. Follow predictive scheduling laws and regulations. Conduct performance appraisals. Demonstrate positive leadership characteristics that inspire team members to meet or exceed standards. Apply the company handbook and employment and labor laws in a fair and equitable manner. Monitor payroll hours and reports. Completes reports paperwork (e.g., forecasts, budgets, action plans). Ensure that objectives of sales, costs, profits, guest satisfaction, and associate performance are met. Attends, as well as schedules and conduct departmental meetings. Keeps work area neat and organized. Reports all unsafe working conditions immediately. Assures property operation meets audit standards. Regular and reliable attendance and punctuality are essential functions of this position. Treating others with respect and behaving in a manner that is positive, productive and encourages teamwork at all times is an essential function of this job. PHYSICAL DESCRIPTION Constantly standing at the Front Desk on tile or carpet. Constant repetitive motions of stooping (bending at the waist), twisting (knees, waist and neck), and crouching (bending at the knees). Lifting, carrying average weight frequently 5 lbs. Maximum weight occasionally 20 lbs. Pushing/pulling average weight frequently 5 lbs. Maximum weight occasionally 20 lbs. WORKING CONDITIONS Exposed to computers, telephones, fluorescent lighting and office/lobby noise. May involve exposure to fumes, chemicals, vibrations, humidity, cold, heat, dust, crowds and noise. Must adhere to Company safety standards and procedures. SUCCESS FACTORS Effective time management (e.g., planning prioritizing, delegating, directing) Effective communication both verbal and written with associates, guests, and members of management. Demonstrate initiative, integrity, and business professionalism. Follow all appropriate policies and procedures while constantly striving to improve all standards of operations. Ensure prompt and courteous service to guests to ensure all guest experiences are superior. Meets or exceeds productivity standards. Follow all safety procedures. Qualifications Prior customer service experience necessary. Experience working with computers and operating keyboards. Prior cash handling experience necessary. Supervisory experience preferable. May require a valid driver's license with acceptable driving record. Must pass criminal background check.
    $40k-45k yearly 4d ago
  • Front Office Supervisor

    Property Management 3.9company rating

    Office Manager Job In Eugene, OR

    The Front Office Supervisor supervises guest services team members to ensure efficient and smooth operations for producing excellent feedbacks and guest satisfaction. Responds in a professional and courteous manner to guests by providing accurate and timely information and services. Supervise daily shift processes ensuring all team members adhere to standards operating procedures. Train, direct the work of, resolve issues/problems, and coach and counsel the front desk team members to ensure a quality operation. Resolve customer issues, complaints, problems in a quick, efficient manner to maintain a high level of customer satisfaction and quality service. Build strong relationships and liaise with all other department's especially housekeeping, reservations, etc. Controls cash transactions at the front desk and maintains complete responsibility for personal bank as specified by hotel bank agreement policy.
    $40k-46k yearly est. 10d ago
  • International Programs Office Assistant LE, Student

    Linn-Benton Community College 3.8company rating

    Office Manager Job 38 miles from Eugene

    Learn and Earn, Student Employment Special Notes to Applicants: As a condition of employment, all new employees are required to be compensated via direct deposit. LBCC is an Equal Opportunity Educator and Employer. Offers of employment are contingent on the applicant residing in Oregon at the time work commences. Position Title: International Programs Office Assistant LE, Student Employment Requirement Division/Department: International Programs Location Albany Campus, Albany, OR Job Summary: The Office Assistant greets international students and provides assistance to assure students feel welcome and included at LBCC and across all campuses. Assists with organizing and hosting activities and events that support international student engagement. The assistant engages and informs students of events and campus life by posting information through the International office social media platforms and by email. The Office Assistant can work up to 10 hours per week during the school term. Additional work may be scheduled for student orientation, recruitment events, and preparation during week zero of each term up to a maximum of 20 hours per week. Students may work up to 40 hours per week during the college breaks if needed. Required Qualifications: Education and Experience: * Must maintain enrollment in at least 6 credits at LBCC, maintain satisfactory academic progress throughout each term and maintain a cumulative grade point average of 2.0 or better to be eligible to work in a Learn & Earn student employee capacity at Linn-Benton Community College. Knowledge and Skills: * Requires good organizational, communication, and customer services skills. Abilities: * Requires the ability to perform the duties of the position efficiently and effectively with minimal supervision. * Requires ability to learn, understand and apply department and college rules, regulations and policies. * Requires good attention to detail. * Must be reliable and punctual, and present a positive attitude. * Must be able to work respectfully with individuals from all cultures, backgrounds and perspectives. Preferred Qualifications: * Basic knowledge of general office practices, campus email communications and procedures is preferred. * Good knowledge of creating content for social media platforms is preferred. Physical Requirements and Working Conditions: Physical Requirements and Working Conditions: * Work is performed in an office setting with little or no exposure to health and safety hazards. * Significant amount of work is performed on a computer. * May work additional hours and occasional evening hours as needed. May travel to other LBCC campuses as needed. Essential Duties: 1. Greets students and visitors in the International Office. 2. Creates content for social media and maintains social media channel updates. 3. Provides general office support to the advisors, including updating forms, checking student data, and working on special projects as needed. 4. Supports recruitment of international students by guiding campus tours and webinars to prospective students and during new student orientation. 5. Assist students with accessing their student accounts for registration in WebRunner and other web based campus tools. 6. Assists with connection of international students with resources needed for cultural adjustment and academic success. 7. Assists International Student Ambassadors with planning and executing group activities that support international student engagement. Creates and disseminates advertising for international student events via social media and international email accounts. 8. Assists students with completing online applications. May monitor the weekly online application Zoom drop-in hours when possible. 9. Assists International Office staff with recruitment and retention projects as needed. 10. Performs other related duties as assigned. Applicant Instructions: Please complete the online application. Applications are reviewed for minimum qualifications. In order to be considered, your application must clearly show you meet the minimum qualifications for this position. U.S. Veterans must attach proof of honorable discharge (Form DD-214, Copy 4) to their application to qualify for veteran's consideration. Proposed Start Date: Full-time or Part-time Part-time Number of hours/week: Varies Work Schedule: Regular Posting Date: 02/03/2025 Closing Date: Open Until Filled: No Salary Grade 10 Salary/Rate $15.13/hr
    $15.1 hourly 1d ago
  • 6 Hour Per Day Office Coordinator II - Shasta Middle School

    Bethel Sd 52

    Office Manager Job In Eugene, OR

    Job Description Primary Location Shasta Middle School Salary Range $19.30 - $24.44 / Annual Shift Type Full Time
    $19.3-24.4 hourly 3d ago
  • E-Services Support Manager

    Oregon Community Credit Union 3.9company rating

    Office Manager Job In Eugene, OR

    Salary: $81,098.16 - $100,180.08 is remote. OCCU is here to enrich lives. We do this by hiring tenacious, humble, and big-hearted individuals who are driven to work hard; contribute to an outstanding member experience; support their community through volunteering and advocating for community needs and are dedicated to their own individual growth and development. The E-Services Support Manager ensures all electronic, check processing, ACH, wire and other similar activities are conducted to the highest quality daily. They focus on frictionless user journeys for members and staff. They stay abreast of payment and money movement trends, making recommendations to leadership to ensure OCCU stays relevant in the payment landscape for our users. This manager understands the use cases and segments that OCCU serves relative to money movement (i.e., businesses, indirect, student, etc.) They play a critical role in serving as the product manager of money movement and championing user experience on large-scale, complex projects, including digital transformation projects and system conversions. Leadership: * Hire, schedule, develop, coach and assess assigned team members which results in a highly functioning and effective organization that results in a competitive advantage of providing best in class member service. * Develop goals for each team member which align with organizational goals. * Oversee performance management with the guidance and assistance of Human Resources if it moves into disciplinary action. * Ensure all assigned team members have a development plan in place. * Conduct regular feedback and development meetings with all assigned team members. * Maintain a cohesive, highly trained and motivated team who effectively meet daily department demand and long-term organizational goals. * Provide consistent communication to their teams to ensure they understand the objectives and organizational goals and how each contributes to these. * Consistently monitor communication channels and ensure that priority messages are being shared with teams. * Encourage team members to consistently improve processes and use available resources to automate and create economies of scale when possible. * Drive constant improvement in both Employee Engagement Scores and Net Promoter Scores. * Lead team members through change management effectively when required. * Establish and maintain commitments and professional business relationships with team members, members, vendors, the community, professional organizations and credit union trade organizations. * Play a positive role in the development and growth of assigned team members through excellent communication skills, both verbal and written, along with strong delegation skills assuring a highly effective, cross-trained staff. Role Specific: * Ensure departmental workload is distributed appropriately so that the work is completed on time and that appropriate checks and balances are in place. Maintain cross-training to achieve strong back up of duties. * Develop an appropriate skill set within department to support, enhance and optimize the money movement processes. * Ensure that end user and staff experience are a driving force when identifying opportunities for process optimization, automation opportunities and digital experience enhancements. Identify opportunities, propose recommendations and implement changes. * Research and respond to member complaints received internally and externally in a timely manner. Adhere to the member complaint procedures and partner with Regulatory Compliance when requested. * Develop and implement a roadmap to support both business and consumer payment functionality. Support the Digital Evolution Roadmap to grow and optimize the payments portfolio. * Identify opportunities and create operational strategies to increase operational efficiency, cost-effectiveness and overall delivery of money movement based on industry trends and knowledge of best practices. * Develop program standards and procedures to ensure appropriate controls are implemented, maintained and monitored for all responsible programs. * Ensure that all internal procedures and policies are complete, documented and appropriate. * Perform daily tasks to balance and maintain integrity of transaction processing for electronic channels such as, bill payments, check deposits, remote deposit capture, ACH, wires and member adjustments (exceptions and returns). Balance general ledger accounts daily as well as certification of all electronic channel GLs monthly. * Assist with auditors, examiners and other outside professionals to coordinate and prepare supporting documentation for audits and exams. Prepare responses to recommendations or findings as a result of an audit or exam within the requested timeframe. * Manage business and technical projects on behalf of the E-Services team; participate on projects by bringing subject matter expertise and ensure money movement processes and experiences are considered and represented. Act as back-up support to team members and perform job duties as necessary. * Manage key vendor relationships including escalation, annual due diligence, contract amendments and add-ons. Perform audits periodically to ensure accuracy and compliance with applicable regulations and OCCU policies and procedures. Stay current on all related legal and compliance matters. To thrive in this role, you must have: * A minimum of five years of experience in the financial industry, with specific knowledge and hands-on working experience within the scope of EFT, NACHA, Wires, ACH, and/or Accounting. * A minimum of three years of direct management experience, including coaching and development individual contributors. * NACHA / Accredited ACH Professional certification required. * Project Management or project participation in an agile pm method experience preferred. * Reconciliation experience preferred. Associate degree required and/or demonstrated experience driving measurable business outcomes. An equivalent combination of experience and education that demonstrates the knowledge, skills and abilities required for the position will be considered in lieu of the outlined requirements. Qualified candidates for this position will have the relevant education and experience necessary to perform the essential functions and meet the minimum performance expectations for this position with or without accommodation. OCCU offers a robust compensation and benefits package including: * Low-cost medical, dental, and vision insurance. * 401(k) retirement plan with employer match. * Paid time off in addition to 12 paid holidays. * Tuition reimbursement for eligible education and training. * Company-paid long-term disability. OCCU is an Equal Opportunity Employer.
    $81.1k-100.2k yearly 15d ago
  • Customer Accounts Manager

    Aaron's 4.2company rating

    Office Manager Job In Eugene, OR

    We are Aaron's - an industry leader in the sales and lease-to-own retail industry known for quality brand names and superior customer service. We provide our team members the opportunity to reach their full potential in a team-oriented, high-energy, recognition-based environment with competitive pay and benefits. This is much more than a job - it is a career with purpose. Customer Accounts Manager Hiring Range Minimum to Maximum: $17.75 to $18.50 This position is also eligible for incentive pay based on performance. Aaron's Customer Account Managers drive the success of our stores by leading the customer accounts department with the primary goal of achieving company standards for collections and lease renewals. As a Customer Account Manager, you will strategically influence team performance to help our customers achieve their goals of ownership and assume a wide variety of job functions at the direction of the General Manager. Skills for Success Customer Account Managers can connect and relate well to people, demonstrate empathy, listen attentively, and successfully navigate difficult conversations. Strong leadership, multi-tasking, organizational, and negotiation/persuasion skills are essential. Like all Aaron's team members, Customer Account Managers share our purpose and passion for making a real difference in the lives of others and the rewards that come from creating strong personal connections for life. The Work * Attainment and upkeep of customers' accounts including maintaining updated customer information in the store computer system and documenting all customer payment appointments * Assist General Manager with operational functions which include account recommendations, payment frequency and payment history to monitor accuracy * Second up to the General Manager * Build authentic customer relationships to support customers in their ownership goals and drive sales * Manage the collections process by counseling customers to gain timely lease/merchandise renewals * Review and close lease agreements, which includes confirming customer identification, collecting money and obtain customer signatures on lease agreements * Contact customers who have not renewed merchandise agreements * Maintain customers contact over the phone and through home visits * Update customers information and maintain accuracy * Manage entire accounts staff to achieve daily, weekly and monthly accounts department goals * Clean and certify merchandise in the cleaning station for all merchandise personally returned * Complete and maintain weekly vehicle maintenance sheet and route sheets daily * Load, secure and protect product in company vehicle * Safely operate company vehicle * Assist the Sales Team as needed * Any other reasonable duties requested by management Requirements * United States at least 21 years old with a valid state Driver's License and compliance with the Company's Driver Qualification Policy; including satisfactory MVR (driving record). Canada at least the age of 18. * Must meet DOT requirements to obtain certification in required states (United States) * Ability to work schedule of hours varying from 8 am to 9 pm * Ability to lift up to 50 lbs. without help and up to 300 lbs. with the assistance of a dolly * Two years of college or two years of previous management experience preferred * High School diploma or equivalent preferred * Excellent interpersonal and communication skills * High energy with the ability to effectively perform all functions of the store and multitasking effectively * Proper telephone etiquette * Uphold the Aaron's Brand and protect company assets * Maintain a professional appearance * Proficient computer skills Aaron's Total Rewards Our team members are our greatest asset. As an expression of our appreciation, Aaron's is proud to offer outstanding career training, competitive performance incentives, excellent advancement opportunities, and a distinctive benefits package which includes: * Sundays off * Employee assistance program * Employee purchase program with exclusive discounts * Physical and financial well-being programs * Tuition reimbursement * Employee Business Resource Groups * 401(k) plan with contribution matching * Paid time off, including vacation days, sick days, and holidays * Life and disability insurance * Medical, dental and vision insurance * Paid paternal leave * Stock purchase plans * Pay on Demand Benefits vary based on full- and part-time employment status. Note that the pay range provided above is the lowest to highest rate we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. About Aaron's At Aaron's we offer sales and lease-to-ownership of specialty items including furniture, consumer electronics, home appliances, and accessories throughout the United States and Canada. Our customers shop at Aaron's for the same reason you should choose us for the next step in your career - our ability to positively influence people's lives. If you are looking for a company with the passion and dedication to make a difference in the lives of customers and team members alike, join us today. Aaron's is committed to creating a diverse and inclusive work environment, celebrates our team members' differences, and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, pregnancy, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, military duty, gender expression, genetic information, or any other protected class. Candidates who require accommodation during the recruitment process should contact ********************. Aaron's is an Equal Opportunity Employer. #LI-Onsite #Indeed-Full-Time Other details * Job Family Corporate Retail Store * Job Function Store Associate * Pay Type Hourly Apply Now * C1957 - N Eugene, 1990 W 11Th Ave, Eugene, Oregon, United States of America
    $17.8-18.5 hourly 10d ago
  • NIL Business Manager - Oregon State University

    Learfield 4.2company rating

    Office Manager Job 35 miles from Eugene

    Beaver Sports Properties is Learfield's local, dedicated entity representing Oregon State University. In complete collaboration with the University, this team is committed to extending the affinity of the University's brand to businesses and corporations of all sizes looking to align with the undeniably loyal and passionate collegiate sports fan base. As exclusive multimedia rights holder for the University, our team manages all aspects of the rights relationship. Providing corporate partners with traditional, digital and other non-traditional media opportunities to bolster their own brand and garner maximum exposure through inventory such as venue signage; digital engagement including social media, the official athletics website, content, digital gaming and retargeting, event sponsorships and promotion; corporate hospitality; television and radio game broadcasts and coaches' shows. Beaver Sports Properties is looking to add a high impact team member who will focus on navigating the property through Name, Image, and Likeness (NIL). With the NCAA policy change in July 2021, student-athletes across the country, for the first time ever, can receive payments for NIL. This has provided a new opportunity for brand partners to access influencer marketing with student-athletes in their sponsorship package (i.e. appearances, social media, etc.). In this role, you will support Beaver Sports Properties with business development and NIL deal activation for brand partners. The NIL Business Manager will be asked to achieve pre-defined KPIs centered around revenue generation for Beaver Sports Properties (via property new business or existing partner upsells), brand partner NIL activation, and other metrics as the role and NIL evolve. This role will report to the General Manager for Beaver Sports Properties, who leads the NIL efforts of our Learfield team embedded at Oregon State University and will work closely with the rest of the property staff. This role will also have key relationships with Oregon State University Athletic Department staff. Responsibilities * Manage and facilitate deal sourcing with current and new partners for student-athlete NIL agreements. This will include opportunities for new and existing partners as well as collaborative agreements (combined NIL + MMR agreements) with Beaver Sports Properties. * Increase team and individual student-athlete NIL opportunities by working closely with local and regional brands to understand their marketing needs and align them with opportunities for student-athletes. * Oversee all inventory management tracking related to NIL deals, including what has been proposed, sold and remains available, to include weekly reports and internal meeting updates. * Support activation of NIL deals and ensuring student-athletes participate and fulfill activation obligations with brand partners. * Manage sponsorship relationship with the Dam Nation Collective, and any future third-party NIL entities, including their sponsorship activation with Beaver Sports Properties, collective partner events, as well as their sponsorship conversations with student-athletes. * Serve as a subject matter expert to ideate and pitch NIL campaigns alongside sales staff. This will include opportunities for new and existing partners as well as collaborative deals (combined NIL + MMR deals). * Work with Oregon State Athletics to ensure student-athlete compliance with NIL deals is being monitored, disclosed, and reported. * Stay informed on NIL news, including student-athlete deals across the country, legislation changes (at State and National levels), and ongoing trends. You will also participate in the Learfield corporate NIL working group to share best practices and successful sales concepts across the Learfield portfolio. * Support General Manager to protect school partner IP value and monitor student-athlete NIL IP usage. * Coordinate and liaise between Oregon State Athletics, student-athletes, Beaver Sports Properties, brands, and third party NIL entities. * Represent Beaver Sports Properties, with existing brand partners and Oregon State Athletics staff to align resources and priorities. * Serve as a liaison with the Oregon State Athletics' NIL Core Group and collaborate with other stakeholder groups across Learfield and Oregon State Athletics to ensure success. * Complete other sales, fulfillment and operations responsibilities as assigned by GM. * Assist with Beaver Sports Properties, gameday operations, including home football games and other home events. * As NIL is a fluid and evolving topic, the responsibilities for this role and the work expectations in coordination with Oregon State Athletics will continue to be defined over time. Qualifications * A minimum of 2+ years of client-facing and/or business development focused work * Ability to maintain a flexible, and at times intensive, work schedule based on the rigor of this role * Experience in Sports / NIL / College Athletics and/or sponsorship is a plus, but not required * Ability to take end-to-end responsibility of sales cycle from pitch development to sponsor activation * Must possess a high level of professionalism and discretion due to access to sensitive student-athlete NIL compensation information * Ability to establish a deep understanding of client's objectives and goals, and the ability to problem solve as needed * Experience working with brand image and promoting value through client activation * Ability to operate effectively and autonomously across multiple projects in situations of ambiguity, with only high-level direction * Strong commitment to building a learning culture * Proven track record of developing and maintaining strong, lasting relationships with partners * Manage time effectively and oversee multiple tasks simultaneously * Effective communication (both verbal and written), organization, presentation, and listening skills * Ability to influence and motivate others through leading by example * High level of integrity and accountability to ensure compliance with all applicable regulations, guidelines, and best practices Learfield offers a full spectrum of benefits for eligible employees including Medical, Dental, Vision, Health Savings Account, Life Insurance and Other Insurance Plans, Flexible Paid Time Off (including Parental Leave), Paid Holidays, 401(k), and Short/Long Term Disability. Learfield is an Equal Opportunity Employer. We provide equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability.
    $91k-119k yearly est. 60d+ ago
  • 6 Hour Per Day Office Coordinator I

    Oregon Public Schools 4.4company rating

    Office Manager Job In Eugene, OR

    Bethel School District is seeking qualified applicants for a 6 hour per day Office Coordinator I for Fairfield Elementary School. This position works a 226-day calendar. Bethel Schools are committed to creating safe, caring, mutually respectful environments where all students are honored and valued for their diverse cultural backgrounds, strengths and abilities in every instructional practice and school activity to support academic achievement and student success. Nature of Work This is office support work of a specialized clerical and secretarial nature for Bethel School District. Positions of this class perform general and specific clerical office support tasks for elementary, middle school, high school, or district office administrative staff. Office coordinator support may be provided to principals, counselors, department heads, vice-principals, teachers, or positions of a higher class. Most positions of this class have a blend of clerical support and secretarial assistance duties. The type of work may vary depending upon the work cycle of the school year. An Office Coordinator I may have student, parent and public contact in person or by telephone. A pleasant and helpful attitude is needed when dealing with the public. Examples of Work These duties are illustrative only. Other duties may be assigned. Provides secretarial assistance for teachers, department heads and school administrators by typing forms, memos and correspondence. Performs data entry in a district database to create and update student schedules, report cards, basic and health information, and attendance records; and generates and distributes periodic reports. Maintains and updates files on attendance, registration, inventory, student academic progress records, health records, etc., as needed. Processes new, transfer or returning student enrollment; provides information on school activities and curriculum; corresponds with other schools to secure transcripts and required records. Takes minutes and notes for correspondence for staff meetings. Maintains current calendar and compiles, copies, and distributes announcements and newsletters. Greets and screens walk-in and telephone callers; responds to student and parent questions, and directs to the appropriate person; and takes messages. Prepares requisitions for materials and supplies requested by teachers and administrators; performs bookkeeping responsibilities for petty cash fund; collects, sorts and distributes mail. Selection Factors Knowledge of basic English composition, spelling, grammar, and vocabulary Knowledge of the operation of standard office equipment required by the position Ability to follow district guidelines on maintaining confidentiality of information Ability to deal with the public in a pleasant, tactful, and courteous manner Ability to learn office policies and procedures for tasks assigned Ability to learn word processing software as required by the position Ability to type, enter data into a computer database, and take dictation accurately at an acceptable level of proficiency, as required by the position Ability to process and complete clerical transactions accurately and efficiently Ability to maintain an appropriate and legal level of confidentiality regarding students, staff, and other individuals. Ability to establish and maintain effective working relationships with teachers, students, administrators, parents, and co-workers. Ability to maintain regular, predictable and prompt attendance. Minimum Qualifications High school diploma or equivalent. One year of general office work which provides experience in typing, filing, operating office machines, computer data entry, and dealing with the public. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may be substituted for the required experience. Upon offer of employment applicants must obtain a fingerprint clearance from the Oregon Department of Education through a process authorized by the Bethel School District. Applicants would be responsible for the one-time fingerprint clearance fee. For information regarding this position please email Jenny Sink mailto:*************************** , Principal at Fairfield. To apply, please follow the link to TalentEd Recruit and Hire ******************************************* . Bilingual candidates and candidates experienced in working with bilingual students and families will receive preferential consideration. If you are an in-district employee and wish to be considered for this position, please indicate your interest in writing to Remie Calalang mailto:******************************* , Assistant Superintendent, by 4:00 p.m., February 3, 2025. CLOSING DATE: Open until filled Bethel School District 52 complies with provisions of the various civil rights laws, such as the Fair Employment Practices Act, Title IX regulations, and Section 504 of PL93.112 in employment and educational programs and activities. EQUAL OPPORTUNITY DRUG-FREE WORKPLACE AMERICANS WITH DISABILITIES ACT The Bethel School District, an equal opportunity employer, complies with provisions of the various civil rights laws, such as the Fair Employment Practice Act, Title IX Regulations and Section 504 of PL 93.112 in employment and educational programs and activities. The District is committed to maintaining a drug-free workplace and strictly complies with the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act amendments of 1989. Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Disabled persons may contact Remie Calalang, Assistant Superintendent, at ************** for additional information or assistance. POSITION AVAILABLE PLEASE POST IMMEDIATELY 4640 Barger Drive, Eugene, OR 97402 l Phone: ************** l Fax:
    $37k-42k yearly est. Easy Apply 8d ago
  • Office Manager

    Oregon State University 4.4company rating

    Office Manager Job 35 miles from Eugene

    Details Information Department Hermiston Exp Sta (AHE) Position Title Office Manager Job Title Office Manager Appointment Type Professional Faculty Job Location Hermiston Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary The Hermiston Agricultural Research and Extension Center (HAREC) is seeking an Office Manager. This is a full-time (1.00 FTE), 12-month, professional faculty position. The Hermiston Agricultural Research and Extension Center (HAREC) is charged with providing research and extension related to high-value irrigated agriculture and natural resources, primarily in the Columbia Basin. The purpose of this position is to assist HAREC by providing leadership, supervision, and direction for staff; outreach to public, and to manage department operations, budgetary and financial matters, grants and contracts, human resource transactions, and other services integral to HAREC. This position is crucial to the day-to-day operations of the facility to fulfill its role in the University. The position is supervised by the Director of the Hermiston Agricultural & Extension Center. The Director has leadership and strategic responsibilities for the department, as well as typical teaching, research, and extension service roles. Because of these demands, the Office Manager is the primary delegate in the sequence of daily transactions. The Office Manager must be knowledgeable in all facets of departmental activities, including human resources, facilities, and fiscal affairs. The incumbent is expected to organize and prioritize a demanding and complex workload, monitor progress of the Center, and adapt to changing needs. The incumbent must manage departmental business operations by making independent decisions and taking appropriate actions. The incumbent will report the decisions and results to the Director. The incumbent works with personnel at all levels within the University to determine policies and procedures for administrative and fiscal affairs and then consistently and efficiently carries out these policies. The incumbent also handles highly sensitive issues relating to personnel matters (e.g., strike planning, grievances, and other confidential information). The Office Manager has primary responsibility for taking care of day to day activities at HAREC including, budget development/monitoring, processing grants and contracts, account maintenance, and other fiscal transactions for the HAREC. Management of payroll timekeeping, adjustments, appointments, and other confidential human resources activities such as disciplinary actions, work compensation, performance evaluations, are also key responsibilities of the incumbent. Other responsibilities include management of rental properties at HAREC, assistance in hiring graduate students and post-doctoral scholars, outreach as need to HAREC stakeholders, and assistance with field days and other HAREC outreach activities. The incumbent will work collaboratively with Extension county support staff. Oregon State University and CAS are committed to creating and maintaining compassionate and inclusive learning and working environments for all learners, visitors, and employees. All employees are responsible for achieving this commitment. There is an expectation that, as part of your role in the college, you embody and advance the principles and practices conveyed in the CAS CARE Commitment document. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: * Top 1.4% university in the world * More research funding than all public universities in Oregon combined * 1 of 3 land, sea, space and sun grant universities in the U.S. * 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties * 7 cultural resource centers that offer education, celebration and belonging for everyone * 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates * 35k+ students including more than 2.3k international students and 10k students of color * 217k+ alumni worldwide * For more interesting facts about OSU visit: ***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: * Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. * Free confidential mental health and emotional support services, and counseling resources. * Retirement savings paid by the university. * A generous paid leave package, including holidays, vacation and sick leave. * Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. * Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. * Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU. Key Responsibilities 50% Management of Center Budgets, Accounts, Grant Support and Funds With oversight from the Director, the Office Manager has responsibility for fiscal management of department funds including activities such as: * Develop and implement annual operating budgets including College funds, Ag Research Foundation (ARF) grants, federal grants, and other external funding sources. * Fee book management of internal/external OSU fees. * Assist Principal Investigators in the financial management of their grant accounts. * Process College salary increases, and track salaries, OPE, and other payroll and operating expenses to ensure compliance with budgeted amounts. * Access Banner FIS, Benny Buy, and CORE databases to reconcile accounts, and make adjustments or corrections as needed. * Manage accounts payable and receivable, and departmental deposits. * Use account records and supporting documentation to compile financial statements, budget recaps, statements of receipts, statements of distribution, and special reports. * Forecast needs and order equipment, supplies, and other office purchases needed to maintain departmental operations. * Assist with travel documents, travel reimbursement requests, and other routine accounting transactions. * Manage quarterly PAR forms for faculty and staff to verify and certify professional effort on sponsored programs * Confer with OSU Research Office and grant funding agencies to clarify rules and regulations; explain requirements to unit staff as necessary. Ensure compliance and execution of grants/contracts. 20% Assist Director with Administration of the Department The Director delegates broad responsibilities to the incumbent, who serves as principal assistant to the Director for administrative functions at HAREC. The incumbent will: * Manage the administrative, secretarial, and clerical services of the department. * Provide empathetic and exemplary customer service to a variety of diverse faculty, staff, students, and stakeholders to support operations. * Organize day-to-day operations of HAREC and participates in activities that affect the administrative support services of the department. * Co-arrange or co-coordinate departmental meetings, socials, gatherings, and research events at HAREC. * Perform duties as Station Safety Officer, including new-hire safety orientation. * Coordinate all property and building maintenance projects with Procurement and Contract Services and the Contracts Office. * Supervise external custodial services for facilities and rental properties. * Manage three rental properties that serve as OSU residences, including appraisals, processing rental payments, preparing rental agreements, and complying with College policies and procedures relating to the use and rental of these units. * Participate in College of Agricultural Science's Administration Manager meetings. * Co-arrange or co-coordinate HAREC advisory board meetings. 15% Development and Outreach * Manage HAREC outreach and engagement efforts across social and digital media. * Manage and develop content for the HAREC website and digital outreach platforms. * Assist programs/staff with organizing, planning and carrying out in-person events at HAREC. * Serve as the liaison for the HAREC Director with internal and external constituents and stakeholders. * Collaborate with College of Agricultural Sciences Marketing to integrate College and OSU branding into HAREC collateral. * Conduct event planning, including providing food and/or beverage service, handling conference registration and fees, and preparing necessary decorations, publications and materials. 10% Serve as Human Resources Liaison for the Department With oversight from the Director, the Office Manager has responsibility to conduct, coordinate, supervise, oversee, or otherwise accomplish the following tasks: * Oversee highly sensitive issues relating to personnel matters, which include strike planning, grievances, and other confidential functions. * Assist with hiring, recruitment, appointment and renewal of emeritus/academic/fixed-term faculty, and graduate faculty. * Assist with hiring students and post-doctoral scholars. * Assist OSU employees with employment, benefits, payroll, policy, and termination questions. * Provide summer academic wage appointments information to Office of University Human Resources for processing * Maintain personnel records for all station employees. * Serve as department liaison to support successful human resources activities and transactions. * Assist the Director and others with confidential human resources activities, including disciplinary actions, performance reviews, workers' compensation, and payroll increases. * Analyze staffing requirements, propose changes, and participate in the search/hiring process for new employees. * Participate in HR/Payroll forum meetings. 5% Service * Participate in station tours with faculty and staff and answers questions for the public about HAREC. * Serve on HAREC search committees. * Support HAREC faculty and staff on other duties as needed. What You Will Need Bachelor's degree in Business Administration or a related field and two years' professional experience providing administrative and/or financial support to a program or office; OR an equivalent combination of education, training, and professional administrative and/or financial support experience. Demonstrated ability to provide excellent customer service to a diverse and broad group of internal and external customers with varying backgrounds, needs, and identities Proficiency with computers and standard office programs including Excel, Word, electronic databases, email, and web applications. Demonstrated ability to multi-task and work independently with subordinates, colleagues, students, faculty, administrators, and the public. Ability to organize, delegate, administer, communicate, and follow through on assigned tasks. Ability to maintain confidentiality over transactions involving personnel and other sensitive matters. Experience in independent problem solving. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have Previous experience working with human resource transactions. Prior administrative support or similar experience in higher education settings. Prior experience working within a state agency or higher education Experience supporting organizational outreach, event planning, and website management. Experience with Benny Buy, Concur, and CORE or equivalent finance programs preferred. Working Conditions / Work Schedule Typical Workday is M-F 8-5; Occasional evening and early morning work may be required to support events Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range $50,000-$75,000 Link to Position Description ******************************************************** Posting Detail Information Posting Number P08813UF Number of Vacancies 1 Anticipated Appointment Begin Date 03/01/2025 Anticipated Appointment End Date Posting Date 01/27/2025 Full Consideration Date Closing Date 02/10/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Vidyasagar (Sagar) Sathuvalli ************************** ************ ext. 109 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at **********************************. Supplemental Questions
    $50k-75k yearly Easy Apply 8d ago
  • Albany Office Coordinator

    Chance Jobs

    Office Manager Job 38 miles from Eugene

    CHANCE Albany Office Type: Full time/hourly + benefits Community Helping All Negotiate Change Effectively (CHANCE) is a peer support center that uses non-clinical, peer-based activities that support individuals to make the life changes necessary to recover from mental health and substance use disorder conditions. Position objective: This position will also play a key role in day-to-day operations of the building. Job description: The Albany Office Coordinator at C.H.A.N.C.E. plays a critical role in creating a welcoming, safe, and supportive environment for those we serve. The position involves providing front-line customer service, managing check-in processes, and directing peers to necessary staff/resources, all while maintaining confidentiality and adhering to the center's policies. Duties and responsibilities: Greet and check-in clients in a warm, respectful, and empathetic manner. Provide basic information about C.H.A.N.C.E. services, including hours of operation, available resources, and referral options as needed. Connect peers with PSS staff to complete intake and for other services based on their needs. Answer phone calls, respond to inquiries, and manage messages. Ensure the front desk area remains organized, clean, and stocked with necessary supplies (forms, pamphlets, etc.). Maintain accurate client records in compliance with privacy regulations (e.g., HIPAA, confidentiality agreements). Monitor the front desk area and observe peer interactions to ensure a safe and supportive environment. Identify signs of distress or crisis among peers and notify appropriate staff immediately. Document incident reports. Maintain knowledge of local community services Attend team meetings, training, and workshops as required. Adhere to confidentiality and privacy policies, ensuring that sensitive information about clients is protected. Maintain Albany office calendar and act as liaison for community group use of the building. Coordinate dental clinic and medical outreach and act as point of contact. Coordinate Service of Copier. Coordinate supplies and services for cleaning. Order office supplies. Accept incoming donations or direct to other staff as needed. Provide needed support to Executive Director and PSS Director for upcoming events. Provide support during PSS certification training by ordering food and other items for the class. Coordinate maintenance requests with support from ED and PSS Director as needed. Practice cultural sensitivity, awareness, and competency regarding Person Centered and Delivered Services. Requirements Qualifications/Requirements: High School diploma or G.E.D. equivalent. Basic computer skills (Micro soft Suite). Must be able to pass a state background check. Maintain valid Oregon Driver's License, vehicle insurance, reliable vehicle, and acceptable driving record. Excellent time management and organizational skills and ability to multi-task. Must follow CHANCE's Code of Conduct, and policies and procedures. Must maintain strict confidentiality. Salary Description $19 per hour
    $19 hourly 13d ago
  • Office Admin Full Time

    Powersource Telecom

    Office Manager Job 38 miles from Eugene

    PowerSource Telecom, Inc. Job Summary We are seeking an Office Admin to join our team. In this role, you will accurately transfer information into our database system. Your responsibilities may include verifying data, updating existing information, entering new information, creating spreadsheets, and other administrative tasks. There will be phones and emails to navigate, as well as receipts and invoices to manage. The ideal candidate is an accurate typist with attention to detail and excellent computer skills. Additionally, you'll log and keep track of equipment movement. Responsibilities Use keyboard, optical scanners, or other office equipment to transfer information into the database system Collect information directly from clients, employees, management, and enter information into the database Create accurate spreadsheets in Google Sheets and Dropbox Inventory management (heavy equipment, tools, materials, etc.) Create reports or otherwise retrieve data from database Perform regular backup of data Maintain an organized filing system of original documents Phone and email management Regular use of Quickbooks Online accounting software Qualifications High school diploma/GED Previous experience as Office Admin or in a similar position is preferred Skilled in Quickbooks Online, Dropbox, and Google Workspace Understanding of databases Familiarity with standard office equipment such as computers, scanners and printers Excellent verbal and written communication skills Attention to detail Benefits/Perks Career Growth Opportunities Health Insurance Retirement Plan About us We are a growing Telecom construction company based in Alaska. We have just expanded into the PNW, and have based our new warehouse in Albany, Oregon. For more info on our company, please head over to our website at ************************** Compensation: $19.00 per hour About Us We're a minority business company. Our technician has over twenty years' experience in telecommunication field. Power source telecom in North Slope oil field, Power plant, Oil refinery. All construction projects and remote sites communications systems. Power source Telecom also provides comprehensive telecommunication services for government federal/state industry and other heavy industries in the State of Alaska. We are experienced, capable, and qualified to provide the services described below. All phase constructions Alaska Electrical commercial contractor. AC/DC Back up power system. Temp communication for remote site project. Celluar GSM & LTE Installatin and Service Central office and Earth station Networks main frame system Communications Tower and Installation and Service Satellite network : certify Hughes net and star band OSP/ISP copper category OSP/ISP fiber optic cables OSP/ISP coaxial cable Terminating, splicing and testing fiber optic cables system Operations and maintenance service CATV: Dish network, Hughes net. CCTV: Pelco, March. VOIP Digital and analog telephone system. Emergency restore and repair stand by Fire/security Alarm system.
    $19 hourly 60d+ ago
  • 6 Hour Per Day Office Coordinator I

    Bethel Sd 52

    Office Manager Job In Eugene, OR

    Job Description Primary Location Fairfield Elementary Salary Range $18.12 - $22.95 / Annual Shift Type Full Time
    $18.1-23 hourly 5d ago
  • 6 Hour Per Day Office Coordinator II - Shasta Middle School

    Oregon Public Schools 4.4company rating

    Office Manager Job In Eugene, OR

    Bethel School District is seeking qualified applicants for an 6 hour per day Office Coordinator II at Shasta Middle School. This position works a 228-day calendar. Bilingual candidates and candidates experienced in working with bilingual students and families will receive preferential consideration. Bethel Schools are committed to creating safe, caring, mutually respectful environments where all students are honored and valued for their diverse cultural backgrounds, strengths and abilities in every instructional practice and school activity to support academic achievement and student success. Nature of Work This is a combination of administrative work and specialized records tracking and reporting. Positions of this class organize and participate in the office workflow of an elementary school, middle school, high school or district administration office, while providing assistance to building administrators, students, families, staff, and community members. An Office Coordinator II may have student, parent, and public contact in person or by telephone. A pleasant and helpful attitude is needed when dealing with the public. Work is performed within general policies and practices established by the District administrative office or school principal. Positions of this class, however, may develop workflow procedures and use independent judgment in accomplishing assigned tasks. The type of work may vary depending on the work cycle of the school year. Accuracy and neatness are required of such positions, as an error could result in serious consequences for a student, family, school or the District. Examples of Work These duties are illustrative only. Other duties may be assigned. Provides clerical assistance for teachers and school administrators Performs data entry in a district database to create and update student schedules, report cards, basic, and health information, and attendance records; and generates and distributes periodic reports Attends database workshops Maintains and updates files on attendance, registration, inventory, student academic progress records, confidential records, health records, etc., as needed Processes new, transfer or returning student records for enrollment; provides information on school activities and curriculum; corresponds with other schools to secure transcripts and required records Prepares daily student lunch counts Maintains current calendar and compiles, copies and distributes announcements and newsletters Greets and screens walk-in and telephone callers; responds to student and parent questions, and directs to the appropriate person; and takes messages Prepares requisitions for materials and supplies requested by teachers and administrators; performs bookkeeping responsibilities for petty cash fund; collects, sorts and distributes mail Direct supervision is provided by the principal, vice principal or a district administrator. Work assignments may be given by an Office Coordinator III. Work is performed within established policies and procedures with a supervisor available for unusual or non-recurring problems. Work is reviewed for meeting time lines and completeness Selection Factors Knowledge of basic English composition, spelling, grammar, and vocabulary Knowledge of the operation of standard office equipment required by the position, including the district database Ability to follow district guidelines on maintaining confidentiality of information Ability to deal with the public in a pleasant, tactful and courteous manner Ability to learn office policies and procedures for tasks assigned Ability to learn word processing software as required by the position Ability to type, enter data into a computer database, and take dictation accurately at an acceptable level of proficiency, as required by the position Ability to process and complete clerical transactions accurately and efficiently Ability to maintain an appropriate and legal level of confidentiality regarding students, staff, and other individuals Ability to establish and maintain effective working relationships with teachers, students, administrators, parents, and co-workers Ability to maintain regular, predictable and prompt attendance Minimum Qualifications High school diploma or equivalent. Two years of general office work which provides experience in typing, filing, operating office machines, computer data entry and interacting with the public. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may be substituted for the required experience. Successful completion of background and fingerprint checks. Upon offer of employment applicants must obtain a fingerprint clearance from the Oregon Department of Education through a process authorized by the Bethel School District. Applicants would be responsible for the one-time fingerprint clearance fee. For information regarding this position, please email Brady Cottle mailto:***************************** , Principal at Shasta Middle School. To apply, please follow the link to TalentEd Recruit and Hire ******************************************* . Bilingual candidates and candidates experienced in working with bilingual students and families will receive preferential consideration. If you are an in-district employee and wish to be considered for this position, please indicate your interest in writing to Remie Calalang mailto:******************************* , Assistant Superintendent, by 4:00 p.m. on February 3, 2025. CLOSING DATE: Closed until filled Bethel School District 52 complies with provisions of the various civil rights laws, such as the Fair Employment Practices Act, Title IX regulations, and Section 504 of PL93.112 in employment and educational programs and activities. EQUAL OPPORTUNITY DRUG-FREE WORKPLACE AMERICANS WITH DISABILITIES ACT The Bethel School District, an equal opportunity employer, complies with provisions of the various civil rights laws, such as the Fair Employment Practice Act, Title IX Regulations and Section 504 of PL 93.112 in employment and educational programs and activities. The District is committed to maintaining a drug-free workplace and strictly complies with the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act amendments of 1989. Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Disabled persons may contact Remie Calalang, Assistant Superintendent, at ************** for additional information or assistance. POSITION AVAILABLE PLEASE POST IMMEDIATELY 4640 Barger Drive, Eugene, OR 97402 l Phone: ************** l Fax:
    $37k-42k yearly est. Easy Apply 8d ago

Learn More About Office Manager Jobs

How much does an Office Manager earn in Eugene, OR?

The average office manager in Eugene, OR earns between $28,000 and $58,000 annually. This compares to the national average office manager range of $30,000 to $62,000.

Average Office Manager Salary In Eugene, OR

$40,000
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