Office manager jobs in Evansville, IN

We need a dedicated and proactive lead to ensure the flawless execution and optimization of our client's complex brand CRM engagements. This role requires total ownership of project lifecycles. You will be responsible for developing project plans, managing weekly status meetings, and collaborating with agencies and cross-functional teams to ensure timely achievement of brand objectives. A key focus is on continuously monitoring campaign performance, identifying optimization opportunities, and streamlining processes to enhance efficiency. You must maintain detailed project documentation, manage change requests, proactively identify and mitigate risks, and prepare quarterly audits and business reviews for leadership. Seek standardization and process improvement wherever possible. Ready to lead high-impact CRM execution? Requirements: Bachelor's Degree in Business or Marketing or equivalent experience 3-5 years of experience of Database Marketing, CRM, Email, Digital, Direct Mail, 1:1 marketing experience Minimum of 3 years of hands-on work experience in client service, account or response management discipline Digital marketing or interactive agency experience is a plus Ability to lead multiple projects simultaneously in a fast-paced, dynamic environment. Excellent written, verbal, and interpersonal communication skills to effectively work with team members Analytical ability to identify optimization opportunities and program related issues Enthusiastic, solution-oriented attitude in accepting work/new challenges Excellent knowledge of Microsoft Office Software: Word, Excel, PowerPoint, and Outlook If this sounds like a great fit, please send your resume to ******************** For more information about Arrowmac and all of our jobs, please visit ****************

On behalf of Robert Half client, we are looking for a dedicated Office Manager located in Rosemont, Illinois to lead and oversee the daily operations of their fast paced office. This role is essential in ensuring smooth administrative functions, maintaining office organization, and supporting various operational needs. The ideal candidate will bring excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently. Monday - Friday 8:00am-5:00pm Hybrid - 3 days onsite, 2 days WFH Compensation: $80k- $90k Benefits: Medical, Dental, Vision, 401k, PTO Responsibilities: • Distribute incoming mail and ensure timely handling of correspondence. • Monitor and replenish office supplies inventory • Maintain the cleanliness and organization of office spaces, including kitchens, storage areas, and conference rooms. • Facilitate onboarding processes by preparing workstations and offices for new hires. • Place service requests with building management for access cards, facility issues, and other needs. • Set up and manage accounts with utility. • Coordinate meeting logistics, including securing conference rooms, arranging catering, and scheduling annual meetings. • Oversee the office security system, ensuring proper functionality and addressing any issues. Requirements: • Proven experience in administrative office management or similar roles. • Strong organizational skills with the ability to multitask and prioritize effectively. • Proficiency in managing office supplies and vendor accounts. • Familiarity with accounts payable processes and invoice management. • Excellent communication skills for interacting with vendors, building management, and internal teams. • Ability to coordinate and facilitate meetings and events. • Experience with security systems or facility management is a plus.

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Office Manager, which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full - Time Salary: $55000 - $60000 /year + monthly and quarterly incentive earnings ** At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuous Learning through TAG U How You'll Make a Difference: As a Dental Office Manager, you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Hire, develop, manage and retain the office staff Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance Additional tasks as required Preferred Qualifications Minimum of one year of managing a team of direct reports High school diploma or equivalent; college degree is preferred A people centric leader who motivates and inspires others Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization. *May vary by independently owned and operated Aspen Dental locations. **Limitations apply, please see recruiter for details ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Onsite 5 days per week out of Bedford Park, IL This is a 6 month contract to hire. We are seeking a detail-oriented and resilient Office Manager with the potential to advance into a District Manager role. The ideal candidate will bring strong organizational skills, the ability to learn quickly, and a personality suited to working in a direct, straightforward environment. A background in construction, plumbing, engineering, or electrical is highly valued. Key Responsibilities Manage day-to-day office operations including invoicing, accounts receivable/payable, and municipal invoice tracking Oversee project tracking, vehicle management, payroll, and insurance administration Review contracts to ensure compliance with requirements Support operational efficiency and ensure accurate documentation across all functions Collaborate with leadership to drive organizational success and growth Qualifications Associate's Degree (minimum) 3-5 years of professional experience in office management or related fields Strong attention to detail and ability to learn quickly Resilient personality with the ability to thrive in a direct, fast-paced environment

Onward Search is seeking a Project Manager to assist in day-to-day management, oversight and optimization of Healthcare Professionals. This is a year long + contract, hybrid in Mettawa, IL. Pharma agency experience highly preferred What You'll Do Lead end-to-end management of CRM/email campaigns across multiple brands. Build project plans, run weekly status meetings, and maintain all timelines/documentation. Partner with brand, data, tech, compliance, and agency teams to capture requirements and execute campaigns. Monitor performance, identify optimization opportunities, and share recommendations. Manage change requests, mitigate risks, and improve processes for speed and efficiency. Support campaign audits, SLA reporting, and quarterly business reviews. What You Bring 3-5 years in CRM, email, database marketing, or 1:1 marketing. Experience managing multiple projects in a fast-paced environment (agency experience a plus). Strong communication, organization, and stakeholder-management skills. Analytical mindset with ability to identify optimizations and troubleshoot issues. Proficiency in Microsoft Office tools.

We are currently seeking an experienced Administrative Assistant for our client. This is an ideal for a proactive professional who thrives in a fast-paced environment. The successful candidate will demonstrate excellent communication skills, a strong sense of initiative, and the ability to manage competing priorities while meeting tight deadlines. Responsibilities Draft professional correspondence and formal documents Answer and manage inbound telephone calls Develop, maintain, and improve organized filing systems Support day-to-day office operations and perform additional administrative tasks as needed Qualifications Previous experience in office administration or related fields Proven ability to prioritize and multitask effectively Excellent written and verbal communication skills Strong attention to detail and accuracy Highly organized with the ability to manage multiple projects simultaneously Why This Opportunity? This role offers the chance to join a reputable organization through a contract-to-hire arrangement, providing an excellent pathway for long-term growth and stability.

A leading Nonprofit is seeking a full-time Reception & Office Manager to be the heart of their office, creating a welcoming, organized, and positive environment for the team and guests. Reporting to the VP of Operations and HR, this role keeps daily operations running smoothly while helping to make the office an engaging and efficient place to work. You'll manage office systems and vendor relationships, streamline processes, and support initiatives that strengthen their culture and enhance how they work together. This is a temporary-to-hire position! Responsibilities Oversee day-to-day office operations, ensuring smooth functioning of equipment, supplies, and shared spaces. Develop and implement office policies and procedures for efficiency and compliance. Complete preventive maintenance requirements; troubleshooting; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Manage relationships with building management, vendors, and service providers. Negotiate contracts and monitor service quality. Track and manage the office supplies budget, monitor expenses, and assist with forecasting. Ensure cost-effective procurement and inventory control. Anticipate needs; place and expedite orders; verify receipt of supplies Manage schedules for conference and community spaces. Assist with meeting preparation and cleaning in conference rooms, including refreshments, on an ongoing basis Lead office-related projects, including space planning, technology upgrades, and process improvements. Maintain project timelines and deliverables, ensuring alignment with organizational goals. Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings, printing/binding presentations, etc.) Identify opportunities for operational innovation and continuous improvement. Contributes to strategic planning for office infrastructure and employee experience. Ensure adherence to organizational policies, health and safety standards, and regulatory requirements. Provide backup support to the President & CEO's EA and other administrative leaders as needed. Greet and assist visitors upon arrival, answer the phone, route calls, and take messages. Prepare thank you and letters of acknowledgment for our various donors. Distribute incoming mail and prepare outgoing mail, including bulk mail and messenger pickup, and delivery. Ideal Experience Bachelor's degree in business administration or related field preferred. Proven experience in office management or operations leadership (3 years minimum preferred). Strong leadership, team management, and conflict resolution skills. Excellent verbal and written communication, active listening, and stakeholder engagement. Ability to prioritize effectively, manage multiple projects, and deliver results. Strategic thinking and decision-making capabilities. Budget management and vendor negotiation experience. Proficiency in Microsoft Office Suite; familiarity with project management tools is a plus. The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

The Relationship Manager will act as a link between the company and our clients to ensure all their needs are met, and that they are satisfied with the support the company is providing for them. The Relationship Manager assesses the needs of the client and finds creative solutions to large problems they are facing. They constantly work to brainstorm new ways to maintain a strong, positive relationship with clients. KEY TASKS WILL INCLUDE: Develop relationships with owners and managers of our clients. Increase year over year revenue through innovative marketing programs Analyzing location performance data. Educate clients on compliance regulations and company updates. Understanding factors that reduce location performance, including competition. Identify and act on opportunities to grow revenue at existing locations through promotions, product optimization, and performance analytics. Making sure marketing materials are on the site -e.g. gaming signage is on site and looks presentable; video monitors are functioning and current. Discuss marketing incentives with accounts. Assist with the production and distribution of flyers, mailers, etc. all consistent with IGB regulations. Assist in onboarding new clients and setup processes. Track interactions and progress using CRM software and provide regular reports to management. SUPERVISION: Reports to and works under the direction of the Senior Marketing Manager. ESSENTIAL FUNCTIONS: The essential functions or duties listed below are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related, or a logical assignment to the position. Communicating with clients to ensure that all of their needs are understood and addressed. Building strong client relationships to maintain old business and assist them in possible expansion. Collaborating with various internal departments to ensure that they fulfill all customer requests. Resolving complaints and keeping track of all processes that pertain to the client's desires. Focus on improving customer experience. Collecting and analyzing data concerning consumer behavior to understand changing needs. Improving video gaming revenue. Traveling to locations is essential and meeting with the owners and managers of our clients. RECOMMENDED MINIMUM QUALIFICATIONS: Satisfactory problem-solving skills to help resolve customer complaints or needs. Excellent verbal and written communication skills to communicate product ideas to clients. Up-to-date understanding of the industry's consumer behavior. Strong customer service and interpersonal skills for dealing with different types of customers and clients. Exceptional analytical skills for analyzing client data. Time management and multitasking skills in order to handle multiple tasks and clients at once. Advanced motivational and negotiation skills. Strong organizational skills and attention to detail. Computer literacy and familiarity with Microsoft Office products. Local travel is required, no overnights. Annual Salary Range: $65,000 - $75,000 A thorough background investigation, including personal and professional references, criminal background, and motor vehicle review will be conducted prior to the offer of employment. Must be able to successfully pass a pre-employment drug/alcohol screen following a conditional offer of employment. A valid state motor vehicle operator's license with a clean driving record is required. CERTIFICATES, LICENSES, REGISTRATIONS This position requires an Illinois Gaming Board Handler license, or the ability to obtain a license, within thirty (30) days of employment or the applicant shall obtain an eligible to work status from the Illinois Gaming Board. A licensed handler shall be required to adhere to the Illinois Gaming Board rules and regulations. The Illinois Gaming Board requires a minimum age of twenty-one (21) for this position

The Office Manager ensures smooth day-to-day operations and an exceptional workplace experience. This role oversees office and pantry services, vendor coordination, expense and invoice processing, and facilities support, all while maintaining a polished, client-ready environment. The ideal candidate is proactive, organized, and service-oriented, with strong communication skills and the ability to work independently while supporting leadership and the broader team. Key Responsibilities Manage office and pantry supplies, daily lunch orders, and catering requests. Oversee seating, access badges, and assist with minor tech issues. Coordinate shipping, receiving, and vendor relationships. Track invoices, expenses, and payments; prepare and mail checks and documents. Serve as the main point of contact for internal communications and vendor coordination. Maintain records, files, and documentation with accuracy and attention to detail. Partner with facilities and building teams to ensure a clean, well-maintained office. Identify opportunities to streamline administrative processes and update procedures as needed. Qualifications 3+ years of experience in office management or administration in a corporate environment. Strong organizational, communication, and multitasking skills. Proficient in Microsoft Office Suite; Salesforce experience a plus. Experience with Workday and Concur a plus. Professional, dependable, and able to manage multiple priorities with minimal supervision. Why Join Us As Office Manager you'll play a key role in creating a professional, welcoming, and efficient workplace that supports the success of our people, clients, and partners. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Under the supervision of the project director, the position assists the director with implementing, supervising, and managing the daily operations, including ensuring programmatic outcomes, in accordance with the approved federal Trio Student Support Services grant and applicable Federal legislation and administrative regulations. The position reports to, advises, assists, and provides executive level support to the Vice President for Student Affairs (VPSA) in achieving University and Student Affairs priorities. This position is responsible for developing and implementing collaborative retention-driven participant experiences. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following: Position Specific Responsibilities · Maintaining a working understanding and knowledge of the approved Federal grant and related legislation and regulations. · Hiring, supervising, evaluating, and directing the work of all staff in accordance with guidelines in the approved grant and applicable policies and procedures. · Developing, implementing, and evaluating strategies, outreach, and programs that ensure the annual successful recruitment, screening, and selection of eligible participants. · Developing, implementing, and evaluating strategies that ensure the annual attainment of approved objectives of student support and retention. · Developing, proposing, and managing the approved annual budget. · Ensuring the development, implementation, and evaluation of retention support and other services as stated in the approved grant. · Conducting program assessments and evaluations of program design and operations. · Completing annual and other reports. · Serving as a liaison between the campus and the U.S. Department of Education in consultation with supervisor and the Director of Grants. Core Responsibilities for All Student Affairs Staff · Completing or assisting with routine administrative functions as appropriate (e.g., budgeting, report-writing, strategic planning, record-keeping, data collection and management, developing policies and procedures, and evaluation and assessments related to student outcomes and program effectiveness). · Implementing or assisting with feedback processes to ensure concerns are addressed and improvements are considered. · Supporting and assisting with signature student experiences (e.g., Admitted Student Days; Campus Visit Days; Orientation and Registration Days; Convocations; Commencements; Homecoming and Family Weekend; Student Welcome Week; Involvement Fairs; Career Fairs; Annual Awards Program; etc.). · Serving on appropriate university or community committees, councils, and boards as recommended by the supervisor or University President. · Implementing emergency communication plans and protocols which includes providing direction, oversight, guidance, and support as needed in emergency or crisis situations. · Seeking and proposing opportunities for ongoing appropriate professional development. · Communicating effectively university and department goals, achievements, challenges, solutions, practices, changes, and consistently enforcing all policies and regulations. · Maintaining high ethical standards and integrity by conducting all operations professionally, including acting in accordance with all Millikin University policies and procedures. · Performing other mission-critical and job-related duties as assigned based on operational needs. SUPERVISORY RESPONSIBILITIES · Supervises student leaders · Supervises graduate assistants as requested. QUALIFICATIONS: To perform this job successfully, an individual must be able to succeed in a results-driven professional organization. Transferable skills from relevant experiences in education, not-for-profit, business, or other industries and fields will be considered. Additional qualifications specific to this position are below: Education and/or Experience Required: 1. Master's degree required in education, student personnel, counseling, sociology, or other appropriate field from a U.S.- accredited institution. 2. Training experience in education, human services, and public policy or related fields that enhance knowledge of student retention, support services that increase grade point averages and graduation rates. Preferred: 1. Teaching, preferably at the college level. 2. Related experiences in a college or university setting. 3. Experience supervising staff at any professional level. 4. Experience using software or databases related to the work of the program. 5. Experience providing services to people with disabilities. 6. Experience applying wellness, student development, advising, and/or trauma-informed practices in service-delivery. Examples of Measures of Success Success will be measured by at least the following metrics: · Eligible participants recruited and served · Participation, satisfaction, academic standing, retention, and degree completion rates · Post-baccalaureate placement for students participating in services and programs · Student Learning Outcomes Qualified applicants should submit a cover letter, resume, and contact information of three professional references to millikin.edu/employment. Review of applications will begin immediately and continue until the position is filled. Employment and first day of work is contingent upon successful completion of a background check. Millikin University is an equal opportunity employer. Candidates from traditionally underrepresented groups in this field are encouraged to apply. Beyond meeting fully its legal obligations for non-discrimination, Millikin University is committed to building a diverse and inclusive community where members from all backgrounds can live, learn, and thrive. Millikin offers a competitive salary and full benefit package, including eligibility for tuition waiver. To view Millikin's benefits, please go to *******************************************************************

Boyd Gaming Corporation has been successful in gaming jurisdiction in which we operate in the United States and is one of the premier casino entertainment companies in the United States. Never content to rest upon our successes, we will continue to evolve and retain a position of leadership in our industry. Our past success, our current business philosophies and our sound business planning, combine to position Boyd Gaming Corporation to maximize value for our shareholders, our team members and our communities. Job Description Responsible for coordinating day to day activities of the front desk, bell, call center, reservation staff, and gift shop operations. Maximize total hotel occupancy, cash revenue and ADR. Partner with sales to achieve maximum profitability of the hotel. Perform ordering, pricing, and merchandising functions based on property decisions. Interview, hire, train, discipline, schedule and evaluate work performance of Front Desk, Bell and Gift Shop/Retail team members. Utilize Kronos system to monitor employee payroll. Provide input for budget. Strong in communication skills for discussing business strategy to different departments. Provide RMS systems and analysis expertise for hotel, marketing and sales group to achieve overall hotel profit objective. Monitor & adjust room rates based on RMS recommendation. Make adjustments to RMS system configuration files (discount factors, expenses) based on market dynamics. Access LMS, RMS and Oasis systems and be able to make informed decisions regarding comped, discounted and full rate rooms for hotel guests. Monitor and review with staff, call center statistics and maintain acceptable ratings. Maintain and monitor success of Channel Manager. Use RM reports and ad hoc analysis to maintain and improve hotel objectives. Oversight of orders, pricing, and maintaining inventory records of retail merchandise. Analyze inventory levels; communicate with vendors, complete purchase orders, knowledge of general inventory and receiving orders. Assists in overseeing the condition of the Hotel and Gift Shop. Assists in planning and the execution of strategies to improve upon the Hotel and Gift Shop financials. Other duties as assigned by Management. Qualifications Possess ability to add, subtract, audit accounts and credit card transactions using electronic draft systems. Experience utilizing database query tools. Knowledge of all windows-based programs preferred. Revenue Management experience preferred. Able to operate LMS, Oasis, RMS computer systems. Preferred minimum 2 years Supervisor/Management experience. Strong interpersonal skills to deal with various levels of management. Bachelor's Degree in Business, Hospitality, Economics or Finance preferred Additional Information Boyd Gaming is proud to be an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class. Boyd Gaming is proud to be an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

Office Administrator - Elk Grove Village, IL $23 - $26 / hour + Full Health Benefits (Medical, Dental, Vision), 401K Matching, Life Insurance, and HSA/FSA About Our Company We are a passionate team dedicated to creating high-quality crafting supplies that inspire creativity, learning, and fun for students of all ages. From paints and markers to construction paper, glue, and craft kits, our products are designed to spark imagination in classrooms and homes alike. Partnering with schools, educators, and retailers, we provide safe, reliable, and innovative tools that make arts and crafts enjoyable and accessible. Our mission is to support educators, foster creativity, and deliver products that help every student explore, create, and thrive. About the Role We are searching for an Office Administrator to keep our office operations running smoothly and support our team in delivering our high-quality supplies to our customers. In this role, you will manage customer orders, coordinate communications, and handle administrative functions to support internal staff, making a real impact both for our team and the customers we serve. Responsibilities: Support our sales and account teams with polished administrative assistance, follow-ups, and client communications that make our team shine. Create and send quotes, invoices, and shipping documents that are clear, accurate, and professional, ensuring that customers feel confident in every transaction. Keep customer files and records organized and up to date, making information easy to access for the whole team. Handle customer questions, concerns, and feedback with care and efficiency, turning challenges into positive customer experiences. Coordinate with shipping and logistics teams to track deliveries, proactively updating customers and keeping them in the loop. Schedule and coordinate meetings, calls, and conference room bookings that keep our team and customers connected and productive. Keep the office running smoothly by managing supplies, vendor communications, and day-to-day administrative tasks such as organizing/filing documentation. Qualifications: 1-2 years of experience in similar administrative or customer service role. Excellent written and verbal communication skills for interactions with customers, vendors, and internal team members. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) preferred. Strong organizational skills with the ability to manage time wisely and improve workflow wherever possible. Corporate Resources, on behalf of our client located in Elk Grove Village, IL is hiring an Office Administrator.

Office Manager Job Description Type: Full-time, in-office Role: Ensure smooth office operations, tenant relations, property maintenance, and financial oversight. Ideal Candidate Profile We are looking for someone eager to work and add meaningful value to our small family office. This role is ideal for someone with a strong work ethic and a strong attention to detail. We value individuals who take pride in their work and carry that same sense of pride into their personal lives. Key Responsibilities Office & Administrative Management: Supervise office activities; answer and direct incoming and outgoing calls; manage mail and calendar; maintain supplies; and ensure a welcoming space. Executive Assistance: Provide direct support to executives, including scheduling, email management, travel arrangements, and other administrative tasks as needed to support leadership initiatives. Financial Operations: Handle rent collection, deposits, invoices, and accurate financial records. Tenant Services: Manage tenant relations, including property showings, application processing, and move-in/move-out coordination. Technology & Online Payments: Use property management software to streamline transactions, property maintenance, vendor/tenant communication, and financial reporting. Maintenance & Inspections: Coordinate repairs and respond to emergencies. Contracts & Reporting: Handle leases, ensure legal compliance, supervise maintenance teams, and coordinate with service providers. Qualifications Ability to be present and on time, self-accountability, professional communication skills, document and digital organization, attention to detail, and tech adaptability. To Apply message here or Email: *********************

Office Support Specialist - Construction Our client is a leading supplier of outdoor equipment that services the education, municipality and commercial clients in OH, KY, PA, and WV. They are seeking a highly organized, detail-oriented Office Support Specialist who is exceptionally proficient in QuickBooks, digital and physical file management, and customer communication. This role supports daily administrative operations, ensures proper workflow of orders and invoices, and maintains accurate records across both physical and cloud-based filing systems. This individual must be tech-savvy, reliable, and able to manage multiple processes involving QuickBooks, Adobe Acrobat, OneDrive, and shared internal folders. Ideal Candidate You thrive in a structured environment, enjoy organizing information, and take pride in keeping operations running smoothly. You understand QuickBooks deeply, can juggle physical and digital filing with ease, and aren't afraid to chase down missing invoices or follow up with customers. You're dependable, accurate, and a strong communicator who wants to be a backbone of the office. Responsibilities: File Management Support management of the shared cloud folders Assist with general administrative tasks Accounts Receivable & Invoicing Generate customer invoices using QuickBooks and save on shared cloud platform Send out invoices to customers; maintain accuracy and timeliness of all A/R records Contact customers regarding past due invoices and perform necessary follow-up Software & Digital Tasks Advanced use of QuickBooks for invoicing, tracking, and A/R management (including cloud-based QB version) Proficient in Adobe Acrobat, including editing, combining, and modifying PDFs as needed Use and maintain structure within OneDrive, ensuring customer folders and invoice archives stay organized Assist with access management and ensure files remain properly synced between server, local folders, and cloud storage Customer Service Support Handle customer inquiries regarding parts, shortages, shipping issues, and general order questions Prepare and distribute Authorization Forms for installers and/or service providers as needed Serve as a liaison between operations, sales reps, installers, and customers Requirements: Bachelor's Degree preferred but not required Min. 5+ years' experience working in an office setting within construction, landscaping and/or similar industry Prior office support and/or administrative experience preferred Strong proficiency in QuickBooks - must be able to handle invoices, A/R, and daily functionalities with ease Experience working with Adobe Acrobat for PDF editing and document management Comfortable navigating complex file systems, including shared folders, servers, and cloud platforms such as OneDrive Exceptional organizational skills and attention to detail Strong communication skills (phone & email), especially for customer follow-up and A/R issues Ability to multitask and manage high-volume paperwork (both digital and physical). Offering: Base Salary $70,000 - $80,000 Year End Bonus Stipend for Benefits, 401K PTO Direct Sales Recruiting, LLC, (DSR) and DirectHR are National Recruitment organizations partnering with National, Regional and Local Clients to bring qualified candidates a career and a future. DSR offers over 50 years combined Recruitment, Sales and Management experience. We are, along with our clients, an Equal Opportunity Employer and are committed to hiring and supporting a diverse workforce. A M/F/D/V

OLD TOWN DESIGN GROUP WARRANTY MANAGER Old Town Design Group is seeking a Warranty Manager to join our team in Carmel, IN. We are a dynamic and growing custom home builder, known for developing outstanding locations with timeless home designs throughout Central Indiana. Old Town has a passion for people and the communities in which we work, and we are looking for a like-minded team member who will bring a passion for excellence, great work ethic, and a positive, can-do attitude to our team. FUNCTION: Successfully deliver an exceptional customer experience when working with clients on post-closing warranty related items. Warranty Managers will perform two walks with clients to ensure the is properly constructed via the structural and cosmetic finishes. MISSION: The Warranty Manager will maintain the integrity of Old Town in all aspects. All responsibilities performed require extensive knowledge and understanding of all Old Town's mission, values and residential properties. Candidate will possess an entrepreneurial work ethic and be able to work collaboratively with other Old Town team members. RESPONSIBILITIES: WARRANTY: Perform timely warranty walks with homeowners Coordinate and communicate warranty work with Trade Partners Ability to use tools and perform small carpentry / punch work QUALITY Develop comprehensive understanding of Old Town and BAGI standards, client specifications, etc. Maintain a clean working environment with Trade Partners COMMUNICATION Maintain weekly correspondence with homeowners regarding scheduling, project expectations, etc. Perform other duties and responsibilities as assigned Ensure budgets, change orders and specs are followed to completion EDUCATION 3+ years of residential construction or highly relevant experience Self-starter who can work well both as a part of a team and independently Must have a valid Driver's License and clean driving record Working knowledge of Microsoft Office and BuilderTrend preferred. Clear written and verbal communication skills REPORTING The Warranty Manager will report directly to the Divisional Managers.

Come Join the Builtech Team: Looking for a place to advance your career and find your purpose at work? Named a ‘Best Places to Work' by Crain's Chicago Business and The Charlotte Business Journal and with nearly 25 years in the construction industry, Builtech Services is among America's fastest growing, nation-wide construction services companies. We focus on ground-up new construction and tenant improvements in a variety of markets including Multi-Family, Retail, Automotive, Aviation and Hospitality. Our Core Values drive our actions as a company and as individuals - Trust, Passion, Humility, Respect, Integrity and Courage. We offer exciting projects, attractive compensation, and benefits along with the opportunity to become part of a creative, innovative organization that is focused on your growth and development. Builtech is seeking an Office Administrator ready to join our fast-paced and team-oriented environment. Responsibilities: Serve as the first point of contact for visitors and tenants; manage phones, mail, and a clean, welcoming reception area. Oversee office supply inventory, process purchase orders, and coordinate building needs. Support the CEO with calendar management, travel coordination, call and email screening, and confidential administrative tasks. Assist with tenant administration, including collecting rent payments, processing building expenses, resolving minor issues, and partnering with the Day Porter. Act as the liaison with our outsourced IT Service Partner for onboarding, equipment setup, permissions, and troubleshooting support. Provide training, guidance and support for new hires and existing employees on company systems and applications including troubleshooting IT issues and resolving user problems. Coordinate simple building technology needs (climate, security, etc.). Assist with internal communications, visitor hosting, and special projects as needed. Requirements: Alignment with Builtech's Core Values - Integrity, Humility, Trust, Respect, Passion & Courage. Strong verbal and written communication; able to support both technical and non-technical team members. Highly organized with the ability to manage multiple priorities and maintain accurate records. Proactive problem-solving skills and discretion with sensitive information. Comfortable learning new technology and providing basic user support. Ability to remain in a stationary position 95% of the time The ability to constantly operate a computer and other office productivity machinery, such as computer keyboards, copy machines, and computer printers. The ability to occasionally lift and carry lightweight office items like supplies or equipment. Valid driver's license. Benefits: Health, dental and vision insurance Health Savings Account (HSA) 401(k) with company match Unlimited performance time off (PTO) Company-paid life insurance Builtech Services, LLC is an equal opportunity employer. Equal employment opportunities are provided to all applicants and employees without regard to actual or perceived gender, sex, race, age, national origin, disability, religion, sexual orientation, veteran status or any other characteristic protected by applicable local, state or federal law. Job Type: Full-time Pay: $50,000.00 - $60,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Referral program Vision insurance Ability to Commute: Palatine, IL (Required) Work Location: In person

Madison Millwork Inc is a provider of high-quality building materials, located in Anderson, Indiana, United States. The company operates out of 707 Jackson St and is committed to delivering exceptional products and services to meet the needs of its clients. Madison Millwork has a strong presence in the building materials industry and values reliability, quality, and customer satisfaction. The company is dedicated to supporting the success of construction and renovation projects in the local community and beyond. Role Description This is a full-time, on-site role located in Anderson, IN, for a Sales/Office Staff position at Madison Millwork. The responsibilities include managing office operations, supporting customer inquiries, assisting with administrative tasks, coordinating communication, and maintaining accurate financial records. The Sales/Office Staff will also provide excellent customer service while ensuring smooth day-to-day office functionality. Qualifications Strong Communication and Customer Service skills, with the ability to interact professionally with customers and team members. Proficiency in Administrative Assistance and Office Administration for effectively managing daily operations and office tasks. Basic knowledge of Accounting and financial record-keeping is preferred. Strong organizational skills and attention to detail. Proficiency in office software tools, such as word processing, spreadsheets, and email platforms. Ability to work in a team-oriented environment and support multiple business functions. High school diploma or equivalent; additional education or certification in relevant fields is a plus.

Are you a dynamic leader with a passion for healthcare, team development, and collaboration? Chestnut Family Dental, a part of Chestnut Family Health Center, is seeking a dedicated Dental Manager to oversee the daily operations of our dental office. This is a unique opportunity to join a mission-driven, integrated health organization committed to delivering high-quality dental care to our community. If you're ready to make a meaningful impact while advancing your career in healthcare management, we want to hear from you! Chestnut Health Systems is a leading provider of integrated health care services. Since 1973, Chestnut has grown to more than 800 committed, compassionate employees providing substance use, mental health, and primary care treatment to patients in Illinois and Missouri. We provide fully integrated care for all our patients by combining behavioral health care services with our community-based primary care health centers. Chestnut also conducts research and training throughout the U.S.A. **Please note to be considered for a position you must attach a resume, complete the application, and answer all screening questions. Responsibilities As the Dental Manager, you will play a pivotal role in ensuring the smooth and efficient operation of our dental clinic. Your responsibilities will include: Overseeing daily clinic operations including patient registration, scheduling, financial intake, and inventory control. Supervising and supporting dental hygienists, assistants, receptionists, and interns. Recruiting, hiring, and evaluating staff performance. Participating in management and quality improvement meetings. Coordinating provider credentialing and registration with Medicaid, Medicare, and other payers. Managing training and use of dental software systems (e.g., Medi, DrFirst, eClinicalWorks). Addressing patient concerns and ensuring a high standard of customer service. Acting as a liaison for operational functions such as Facilities, IT, Payroll, Marketing, and Accounts Receivable. Promoting a culture of teamwork, professionalism, and continuous improvement. Qualifications Bachelor's degree in healthcare administration, business administration, or a related field with at least 2 years of administrative experience in a dental or healthcare setting. OR A high school diploma/GED with a minimum of 3 years of dental management experience. Licensed hygienist preferred but not required. Strong knowledge of dental office procedures and software (including Microsoft Office). Excellent interpersonal, organizational, and communication skills. Ability to manage multiple tasks and staff independently. Discretion in handling confidential information and compliance with HIPAA regulations. Are you intrigued by this job but don't meet every single requirement? Chestnut is committed to building a diverse and inclusive workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway! We'd love to explore the possibilities with you. Chestnut Health Systems is a leader in the effort to achieve health equity, providing high-quality health and human services in underserved communities. We deliver trauma-informed, fully integrated care by combining behavioral health with community-based primary health care. Chestnut's research division is nationally recognized for its contribution to evidence-based practices. Our empathic and innovative employees live our mission of making a difference. Chestnut offers a new salary structure and robust benefits! EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $60,000 - $76,960 annual salary. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. check out our benefits here!

Special Assistant - Office of the President Department: Office of the President Reports to: President Classification: Full-time, exempt The Special Assistant serves as a key strategic partner to the President, providing high-level coordination and support for presidential initiatives, institutional projects, and executive office operations. This role manages the flow of information and engagement between the President and diverse stakeholders, including the Board of Trustees, senior leadership, faculty, staff, students, alumni, donors, and external partners. The Special Assistant exercises sound judgment, discretion, and diplomacy while advancing Spalding University's strategic priorities in a fast-paced, collaborative environment. Key Responsibilities Strategic Project Management * Lead, coordinate, and execute special projects and strategic initiatives as assigned by the President, including development of project plans and timelines, monitoring progress, and ensuring timely completion of deliverables * Facilitate collaboration across departments and with external stakeholders through task groups, committees, and cross-functional teams * Conduct research, prepare briefing materials, and synthesize data to inform executive decision-making * Track action items and ensure timely follow-up on presidential decisions and directives * Serve as a liaison between the Office of the President and administrative offices, faculty, staff, and external constituencies on assigned initiatives Board of Trustees Support * Plan and coordinate Board of Trustees meetings and retreats, including preparing agendas, materials, resolutions, minutes, and related communications * Maintain official Board policies and records; distribute updates as needed * Coordinate travel and logistics for Trustees attending university events * Serve as liaison to individual Trustees and assist with onboarding of new Board members * Prepare post-meeting documentation including minutes, reports, summaries, and follow-up correspondence Executive Office Coordination * Schedule and coordinate meetings for the senior leadership team and individual sessions with the President * Assist in coordinating agendas for direct reports, staff meetings, and leadership retreats; record meeting notes and track follow-up items * Serve as primary point of contact for matters requiring presidential attention; exercise sound judgment and discretion in managing priorities and access * Manage the President's Office budget. * Provide backup support across the President's Office team as needed Stakeholder Relations and Communication * Liaison with senior leadership, Board members, faculty, students, alumni, donors, and other key constituencies on behalf of the President * Convene and coordinate communication between senior-level administrative offices and the President's Office * Prepare presentations, reports, and briefing materials for internal and external audiences * Represent the President's Office at campus events and with external partners as appropriate Other Duties * Coordinate with the President on scheduling, events, and logistics that support presidential effectiveness * Perform other duties as assigned to support the mission and strategic priorities of Spalding University