Office Manager Jobs in Gallup, NM

Crash Records - Customer Service Representative Duration: 1 Year will be primarily processing crash data submitted by law enforcement, ensuring accurate and timely data entry. Experience working in a fast-paced environment is a plus. Required Skills: 1 Year of Data Entry

Day-to-Day Role as an Office Manager As an Office Manager at Mountain Mojo Group, you are the glue that holds our team together-keeping our operations smooth, our schedules aligned, and our environment thriving. This role is perfect for someone who thrives on organization, communication, and follows processes consistently with attention to detail. You'll be the go-to person for ensuring our team has what they need to do their best work, whether that means handling invoicing, managing recurring daily and weekly tasks on the computer, keeping the office stocked and running efficiently, or jumping in to support leadership with key administrative tasks. You'll have the autonomy to make decisions, create structure where it's needed, and help shape the day-to-day experience for our team. In this role, no two days will be exactly the same. One moment, you might be answering calls, managing general email accounts, or ensuring the office space is well-maintained, and the next, you could be assisting with travel planning or helping a team member navigate HR or benefits questions. You'll be a critical part of our internal communication flow, keeping everyone connected and informed. Weekly, you'll take the lead on client invoicing and accounts receivable, follow up on outstanding balances, and assist in drafting new business contracts. You'll also help build schedules for the team and attend internal meetings to ensure everything stays on track. On a broader scale, you'll play a key role in financial reporting, reconciling expenses, and gathering data that informs strategic decisions. You'll collaborate closely with our Integrator and Director of Internal Operations, ensuring all aspects of office management align with our company's vision. Occasionally, you'll support hiring and onboarding new team members, assist with process improvements, and step in where needed to support accounts payable or other administrative projects. At Mountain Mojo Group, we believe the Office Manager is more than just a behind-the-scenes role-it's an integral part of creating a workplace that's organized, efficient, and fun. If you're someone who loves keeping things running like a well-oiled machine, enjoys a mix of structure and spontaneity, and takes pride in being the person the team can rely on, this is the perfect role for you. Human Skills that translate into successful Mojo team members (Mojies) Communication - is the most essential part of our jobs in marketing and affects every aspect of what we do. This means you strive always to find new ways to communicate to different audiences, as well as new ways to listen and understand different perspectives and personalities both with client and internal teams. Strong organization and attention to detail. Exceptional follow-through and ability to take direction. High level of self-discipline and independence in completing tasks. Adaptability and problem-solving, especially in a fast-paced environment. Vulnerability and openness-willing to learn and grow as part of a dynamic team. Willingness to receive and give honest and direct feedback. You are able to hold yourself and others accountable in the moment with empathy and understanding. You are able to successfully collaborate with a team, as well as set goals and accomplish tasks on your own. You make mistakes, learn from them and are better next time. For more information on company culture, please visit *********************************************** Technical Skills and Experience that translate into successful Mojo team members (Mojie's) Proficiency in Google Suite (Gmail, Docs, Sheets, Calendar, etc.) Experience with QuickBooks Online for invoicing and financial reporting, accounts payable and receivable Online banking and budget management - bill.com, banking, Fathom, EngineBI, etc Technical writing - contract writing, quoting, documenting processes, etc. Familiarity with Rippling (or similar HR software) Working with time log reports and running payroll Familiarity with Teamwork (Asana, Monday.com, or other project management tools) Experience with Slack (or similar internal communication platforms) Personality and Communication assessment tools - Talent Dynamics, Positive Intelligence, Prevue Docusign experience is preferred, but not required HubSpot experience is preferred, but not required Preferred Skills: Human Resources - reviewing and setting standards, benefits administration, etc. Proven experience in collaborating in a team environment Proven experience in vetting, interviewing and hiring for multiple positions Proven experience in risk management - managing and forecasting budgets and identifying potential risks ahead of time Familiar with EOS, GGOB or similar operating systems and profit sharing concepts Critical thinking and problem-solving skills Time management & time blocking Planning and organizing Decision-making Communication skills Influencing and leading Delegation Teamwork Negotiation Conflict management Adaptability This job is Ideal for Someone Who Is: Detail-oriented -- would rather focus on the details of work than the bigger picture Process-oriented -- loves to set and follow through on expectations that follow a team-wide process Creative -- loves to brainstorm creative ways to connect with new people and audiences Collaborative -- love to inspire others in thought and ideation as well as be inspired by others Dependable -- more reliable than spontaneous People-oriented -- enjoys interacting with people and working on group projects Adaptable/flexible -- enjoy doing work that requires frequent shifts in direction Achievement-oriented -- enjoys taking on challenges, even if they might fail Autonomous/Independent -- enjoys working with little direction Innovative -- prefers working in unconventional ways or on tasks that require creativity High-stress tolerance -- thrives in a high-pressure environment The Details: Job Type: Full-time/Salary Pay: $50,000.00 - $58,000.00 per year (DOE) Hiring Process & Timeline: Application Period: Open until filled Target Start Date: As soon as May 5, 2025 Interview Process: First Round: 45-minute interview with a member of the Leadership Team. Skills Assessment: Assigned and completed before the second interview. Second Round: 45-minute interview with the Mojo Leadership Team. Benefits: 100% Company paid Health Insurance (EE only) Optional Health Savings Account 401(k) with company matching Dental Insurance Vision Insurance Flexible & Hybrid schedule Flexible Paid Time-Off Policy (20 days) Extra PTO for volunteer hours Unlimited unpaid time off Coaching (we have a great coach that takes time for soft skill and interpersonal communication improvement) Maternity & Paternity Leave Schedule: Monday to Friday (9a-5p) Flexible schedule to accommodate all that life throws at you Supplemental Pay: Bonus pay - Up to 20% of annual salary paid out quarterly based on profit sharing Hyrbid Work - Ability to commute/relocate: Flagstaff, AZ 86004: Willing to commute regularly to or planning to relocate to AZ (or within a 5 hour drive before starting work. (Required) Minimum in-person requirement - full day once a quarter - Typically third Friday of Jan/April/July/Oct. (3 days in Oct for annual retreat) Preferred in-person schedule - 3-5 days per week in the office we have found allows for better communication, collaboration, and relationship building. We do our best to build culture remotely, but there is nothing like working and gathering together in person. Hybrid Work at Mojo - our office is a tool (you have 24/7 access), travel and work remotely around Mojo hours, work from home, flexible schedule to balance all that life throws at you, etc. Education: Bachelor's (Preferred) Experience: Office Management: 2 years (required) Digital Marketing: 2 years (preferred) Bookkeeping: 2 years (preferred) Human Resources: 2 years (preferred)

Job Title: Office Operations Manager (Public Accounting Firm) About The Company Cutler Advisors (fka David S. Cutler C.P.A, PC of Tucson) is a Tucson, AZ headquartered accounting, tax and advisory firm with 60+ team members from a variety of professional backgrounds working and regional offices in Phoenix/Scottsdale and Pittsburgh/Murrysville, Pennsylvania. For over 25 years, this team has provided clients with an integration of tax planning and preparation with financial guidance that aligns with the best chief financial officers around. As a boutique accounting firm, we focus on national and international small business owners; we pride ourselves on helping these business owners expand their financial capabilities while utilizing income and estate tax planning methods to reduce their tax burdens. The firm is part of Crete Professionals Alliance, a growing alliance of accounting services firms. The Crete PA model is designed to augment the power of local brands and culture with national capabilities, to create growth opportunities. Excellent benefit package and advancement potential. Job Summary: The Office Operations Manager takes a leadership role overseeing daily operations, implementing business strategies, ensuring efficiency, managing departments, and driving organizational growth and performance. The ideal candidate will have strong organizational, communication, and multitasking abilities, along with an understanding of the unique demands of a fast-paced public accounting environment. Key Responsibilities: Operations Coordination: Leadership: Guiding teams and employees, making strategic decisions, driving performance, fostering growth, and ensuring organizational success. Process Improvement: Identify, document, and implement efficiencies in internal workflows and processes to enhance productivity. Project Management: Assist in or manage firm-wide projects and ensure adherence to project priorities and timelines. Resource Management: Support the allocation of resources, such as team members and materials, to ensure efficient execution of tasks across various departments. Technology & Systems: Collaborate with IT and other departments to maintain and optimize critical systems and tools used within the firm. Compliance & Risk Management: Work closely with the compliance team to ensure operational processes meet regulatory requirements. Human Resources & Team Support: Guidance: Take a leadership role in managing recruitment, employee relations, performance, and organizational development. Staff Coordination: Help manage and approve employee schedules, including time off and training events. Employee Engagement: Foster a positive office environment by coordinating team-building activities and staff wellness programs. Onboarding & Training: Support the recruitment and onboarding process for new employees, ensuring they are familiar with the firm's operational processes and culture. Additional Responsibilities: Vendor Management: Liaise with external vendors and service providers to ensure smooth operations (e.g., office maintenance, supplies, software subscriptions). Qualifications: Education: Bachelor's degree in Business Administration or Accounting preferred. Experience: 7+ years of operational experience, ideally in a public accounting or similar professional services environment. Skills: Excellent communication skills, both written and verbal. Strong organizational and time management abilities. Proficiency with office software (e.g., Microsoft Office Suite) Ability to manage multiple tasks and projects simultaneously. High attention to detail and commitment to quality. Understanding of the accounting industry's standards and regulatory environment is a plus. Personal Attributes: Strong problem-solving abilities and a proactive approach to identifying operational improvements. Team player with a positive attitude and professional demeanor. Ability to work under pressure, meet deadlines, and handle confidential information with discretion. Work Environment: Office-based (not remote or hybrid) Full-time position with standard business hours, with some flexibility required during busy seasons (e.g., tax season). Compensation: Competitive salary and benefits package based on experience and qualifications. Cutler Advisors is an equal opportunity employer, considering all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state of federal law.

Who are we? XNRGY Climate Systems is a North American leader in sustainable design and advanced manufacturing of custom air treatment systems focused on research and energy development contributing to the reduction of carbon footprint. We are excited to announce the opening of our new Technology headquarters in Mesa, Arizona in 2025. This expansion reflects our commitment to growth and innovation in the climate solutions industry. As part of this expansion in the US, XNRGY is seeking a qualified and experienced Receptionist/Office Coordinator to join its team. Reporting to the HR Operations Manager, This role requires excellent communication skills, the ability to multitask, and a strong sense of customer service. You will be responsible for greeting visitors, answering phones, setting up conference rooms for meetings, managing office supplies, and assisting with various clerical tasks as needed. An overview of your responsibilities: Greet and welcome visitors, clients, and employees with professionalism and courtesy Answer incoming calls, direct them to the appropriate staff members, and take messages as needed Manage office communications including emails, deliveries, and office mail Ensure the reception area is clean, organized, and stocked with necessary supplies Maintain office schedules, meeting rooms, and appointments Handle office supply inventory, placing orders when necessary, and ensuring proper stock levels Assist with various administrative tasks, including data entry, filing, and preparing documents Coordinate meetings and events, including scheduling, room preparation, and catering arrangements if needed Support office management and HR with employee-related tasks, such as onboarding or internal communications Provide backup support to other departments and assist with ad-hoc projects as assigned Stock Management: Track inventory levels, order necessary ingredients and supplies, and manage food costs to ensure profitability Office Supplies Management: Monitor and order necessary office supplies, keeping inventory updated Accommodation & Travel Arrangements: Manage accommodation and other needs for employees and clients (conference rooms, catering, transport, hotels) Scheduling: Plan and confirm appointments, update agendas (meeting room reservations), and manage upcoming visits (clients and employees) Meeting Catering: Coordinate meal orders for internal meetings, follow established procedures (forms and authorizations), and consolidate multiple requests when necessary Ensure cleanliness of all meeting spaces and liaise with the cleaning company when needed Meeting Preparation: Set up meeting rooms, arrange required equipment and resources, and provide snacks and beverages Ensure meeting rooms are tidy and in order once meetings conclude What you'll need, among other things! Bilingual in both Spanish and English High school diploma or equivalent (Associate's or Bachelor's degree preferred) 1-2 years of experience in an administrative or office support role, preferably in a receptionist or customer service position Strong verbal and written communication skills Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Excellent organizational skills and attention to detail Ability to multitask and prioritize tasks in a fast-paced environment Professional and friendly demeanor with the ability to interact with individuals at all levels Ability to handle confidential information with discretion Why choose XNRGY! Competitive salary Medical, dental, and vision insurance 401 K Employee Assistance Program Paid time off A dynamic team, open to change to bring its color Modern state of the art facility with Industry 4.0 technology in Mesa, Arizona Being part of a green industry transformation Fast-growing dynamic environment where entrepreneurial spirit is recognized Inclusive and diversity-friendly environment Career advancement: XNRGY promotes internal promotion Electric charging stations At XNRGY Climate Systems, we are committed to fostering a diverse and inclusive workplace. We believe that a variety of backgrounds, experiences, and perspectives are essential to driving innovation and achieving success. We welcome individuals who share our passion for sustainability and who are eager to contribute to a more positive environmental future. Are you ready to join our driven team? Join a company that Values Courage, Community, Climate, Customer and Coherence. Be part of carving our footprint and joining a winning team!

IDR is seeking an Office Coordinator to join one of our top clients in Phoenix, Az! If you love working with people and are looking for an opportunity to join a large organization and work within an ever-growing team-oriented culture, please apply today! Must have skills: Previous experience with MS Outlook (needs to know their way around Outlook) High School diploma required Proficiency in PC operation and related software such as all Microsoft programs Nice to Have: Minimum of 1 year receptionist experience What's in it for you? Competitive compensation package Full Benefits; Medical, Vision, Dental, and more! Opportunity to get in with an industry leading organization Close-knit and team-oriented culture Why IDR? 20+ Years of Proven Industry Experience in 4 major markets Employee Stock Ownership Program Dedicated Engagement Manager who is committed to you and your success Medical, Dental, Vision, and Life Insurance ClearlyRated's Best of Staffing Client and Talent Award winner 10 years in a row

AmTrust Financial Services, a fast-growing commercial insurance company, has an immediate need for a Workers' Compensation Claims Manager. The Workers Compensation Claims Manager is responsible to supervise activities within the worker compensation lost time claims department. This may encompass supervision of administrative tasks and staff or oversight of the investigation of insurance claims involving workers compensation, property or casualty claims based on coverage, appraisal and verifiable injury or damage. This position involves the direct handling of tasks and/or claims in addition to supervision of staff. The WC Claims Manager reports to the WC Director. This will be a hybrid position out of our Scottsdale, AZ office. Responsibilities May oversee the handling of all aspects of the claims assigned to the unit including reserving, communication, documentation, evaluation, negotiation and settlement Ensures all claims eligible or ineligible for payment conform to quality, production standards, and specifications Ensures claim processing is consistent with applicable policies, procedures and department guidelines Analyzes and approves workers compensation claims Completes regular quality audits of staffs work, records results and counsels staff to bring work to or above standards Prepares regular periodic reports and monitors system reports to ensure adherence to corporate and regulatory standards Establishes and executes controls to assure that the quality of the work meets or exceeds standards Reviews and analyzes processes, procedures, and workflows to identify opportunities for process improvement and efficiency Qualifications 10+ years' experience in workers compensation insurance industry handling California claims Valid adjusters license in appropriate jurisdictions or ability to obtain such Must have experience in California jurisdiction Experience successfully managing claim professionals Strong leadership skills Ability to develop partnerships Sound technical knowledge of workers' compensation policies, coverages, and exposures Experience proactively managing catastrophic injuries Ability to analyze data, and communicate trends Ability to make essential decisions to positively impact change Complete knowledge of claim procedures, technology, state and federal laws and insurance regulations Superior written and verbal communication skills Ability to mentor and encourage behaviors that impact claim performance Professional demeanor and effective people skills Ability to prioritize, and multi-task in team environment Ability to travel SIP certificate where required. What We Offer AmTrust Financial Services offers a competitive compensation package and excellent career advancement opportunities. Our benefits include: Medical & Dental Plans, Life Insurance, including eligible spouses & children, Health Care Flexible Spending, Dependent Care, 401k Savings Plans, Paid Time Off. AmTrust strives to create a diverse and inclusive culture where thoughts and ideas of all employees are appreciated and respected. This concept encompasses but is not limited to human differences with regard to race, ethnicity, gender, sexual orientation, culture, religion or disabilities. AmTrust values excellence and recognizes that by embracing the diverse backgrounds, skills, and perspectives of its workforce, it will sustain a competitive advantage and remain an employer of choice. Diversity is a business imperative, enabling us to attract, retain and develop the best talent available. We see diversity as more than just policies and practices. It is an integral part of who we are as a company, how we operate and how we see our future.

】 Office Administrator ( Exempt ) 【Summary】 This position is responsible for coordinating and managing a variety of office administration functions including HR support, day-to-day office management and reception, shipping/receiving, purchasing, and sales and service support for various locations of the company. 【Essential Duties】 Office Administration • Provide general office support including mail distribution, answering telephones, filing, catering, ordering supplies, etc. • Take minutes for meetings and hearings. • Ensure operations of office equipment by completing maintenance and calling of repairs • Organize and compile company records and documentation • Schedule meetings, organize calendars, and record meeting minutes • Prepare well packed shipments and maintain all shipping materials, such as boxes, cushions, bubble wrap, shipping tape, etc. Receive and distribute packages accordingly. • Support travel arrangements (domestics and international) including hotel, flights, rental car, etc. • Studies and implements management policies and procedures in order to improve the effectiveness and efficiency of workflow and reporting procedures. • Manages and renews contracts with corporate service agencies, such as insurances, benefits, vehicles, office leases, etc. • Prepares and files statements and reports for government and insurance agencies as required. • Identifies administrative needs and develops appropriate solutions or recommendations. • Coordinates activities of various departments or employees within the Company. • Interprets and applies laws, rules, and regulations applicable to the organization. • Handles employees' inquiries and refers matters to the appropriate party and follow up as necessary • Answer general inquiries from customers, vendors, or other colleagues • Handle sensitive information in a confidential manner • Assist Field Service Engineers for scheduling meetings and reporting. • Perform other related duties and responsibilities, as assigned Inventory, Parts and Asset Management • Searches and maintains inventory records to determine if parts and/or products on hand is in sufficient quantity. • Assures that the ordered parts and/or products are delivered on schedule, at the negotiated price, and meets the quality standards of the company. • Coordinates appropriate methods needed to distribute parts and/or products in a cost-effective manner to and from the supplier. • Adapt and use internal and customer portal sites for purchase orders and reporting. • Prepares requisitions, purchase orders and other forms as directed. • Communicates with the accounting team to assure the timely processing of inventory payables and other inventory accounting related matters. • Interfaces with the sales and service team to coordinate purchasing management • Interfaces with the sales and service team to coordinate proper inventory management. • Confirms items, prices and freight costs of purchasing shipments to verify information against bills of lading, invoices, orders, or other records; forwards invoices to the accounting department. • Communicates in a professional manner with supplier(s) (i.e. MRF in providing RFQ, negotiating pricing, delivery schedule) and headquarters in Japan (i.e. in providing delivery schedule to Japan). • Organize information in a variety of formats (Excel charts, diagrams, email, etc.) in a timely manner • Creates and arranges periodical (i.e. annual) cost reduction negotiation with suppliers • Coordinate and keep records for registering and disposing assets, inventory, parts. • Assists and performs other projects as assigned by management. Export/Import and Shipping/Receiving • Coordinate with the logistic teams, below tasks will be performed • Collect import, export, shipping documentation, review, and processing. • With knowledge of export and import regulations, prepare shipping document. (Export, Import and domestic shipment) • Daily tracking & follow up on all shipments. Arrange shipment on forwarding specified destinations. • Awareness of import & export regulations of documentation, packaging, and labeling requirements for each country, and prepare such. • Involve with the physical shipment handling. Able to handle 100+ lbs shipment with use of hand tools, such as dolly. • Create shipment. Able to pack product with secure cushions. Maintain all shipping materials, such as boxes, cushions, and shipping tapes, etc. • Investigate and resolve troubled shipment. Keep management, Sales, and HQ informed of any issues or problems. • Communicate with custom brokers on documentation. If necessary, research and prepare document. • Communicate with the freight forwarders in managing shipment schedules. • Answer general inquiries from customers, vendors, or other colleagues and assist their shipment. • Hazardous Goods knowledge preferred. • Update HQ in Japan regarding shipment status. Human Resources Assistance • Support recruiting activities such as organize interviews, and preparation of onboarding. • Advises management in appropriate resolution of employee relations issues. • Handles employees' inquiries in regards to the Company's policies, procedures; investigates employee complaints. • Assists and execute human resources policies and procedures. • Support various matters for HQ employees • Identifies legal requirement and government reporting regulations and ensures policies, procedures, and reporting are in compliance. Other & Miscellaneous • Seeks constant improvement, more efficient and less expensive ways and means in work processes. • Performs other duties and projects as assigned by Company management. • Maintains high ethical standards in the workplace. • Reports all irregular issues and problems to management for solution. • Maintains good communication with supervisors, other staff members, customers and others. • Complies with all company policies and procedures. • Responsible for maintaining a clean and safe working area • May occasionally need to travel locally by car for business purposes. No overnight business travel is required. • The employee must occasionally lift and/or move up to 15 pounds. • Employee must be able to handle 100+ lbs. shipment with use of hand tools, such as dolly. 【Working Hours, Working style】 5 days / week required in office (Monday - Friday, 9 AM - 5 PM, additional hours as needed) 【Working Location】 South Chandler, AZ 【Salary, Benefit】 $55K-65K ( eligible for additional payment for additional hours worked ) Medical, Dental, Vision ( 100% of monthly premiums for Employee, spouse/partner, and dependent children fully paid for by the Company ) Life Insurance, 401K, Paid Vacation, Paid Sick/Family Leave, Sabbatical, Commuting Allowance(from home to office), Mindfulness/Self-Inmrovement, Amazon&Internet Reimbursement 【Minimal Required Essential Job Skills】 Software includes the use of Windows operating system & MS Office. Accuracy, Attention to Detail, Basic Math Skills, Communications (Oral & Written), Dependability/Reliability, Initiative/Follow Through, Listening & Understanding, Diplomacy, Confidentiality, Multitasking, Office Management, Planning & Organizing, Supervisory, Team Worker. 【Qualifications】 • Bachelor's degree (B.A.) from a four-year college or university or equivalent combination of education and experience. • Between one or two years of previous work experience in a similar position.

Responsible for the oversight, leadership and achievement for the sales floor and obtaining set sales goals for Goodwill of Central and Northern Arizona (GCNA) and its affiliated entities. Directs all aspects relating to the daily operations of the sales floor, leading the team and driving the business. Key responsibilities include building, leading, and retaining motivated, high performing teams through effective leadership of Retail Sales Associates. Essential Duties and Responsibilities: Executes retail operations plan to achieve daily, monthly, quarterly, and yearly goals for profit, revenue, and production for a Retail Store location. Makes decisions on matters relating to the day-to-day retail operation within his/her defined work area. Conducts new goods inventory and ensures proper reporting. Reconciles and balances all daily paperwork. Ensures Team Members deliver excellent customer service to donors and customers. Works to de-escalate customer situations while finding an appropriate solution; involves upper management, as needed. Maintains the day-to-day operations of the store including managing and meeting Team Member and customer needs. Ensures store locations are clean, well-kept, and reflect the Goodwill brand appropriately. Transfers to different stores at any given time due to business needs. Oversees and maintains the day-to-day operations of the sales floor including daily maintenance, custodial duties, and floor standards. Provides regular mentoring and training to develop skills of Retail Sales Associates; ensures that Team Members are operating per company standards and procedures. Ensures that the store complies with all policies and procedures relating to Security, Health, and Safety, coordinating with various Goodwill divisions, as needed; influences any changes necessary to meet statutory requirements, ensuring minimum risk to Team Members and the business. May perform tasks such as dropping off the bank deposit, helping at other stores, and attending personal training and development classes, as needed. Processes complex sales transactions, including customer returns. Collaborates with store leadership to establish clear company vision and ensure Team Member engagement. Responsible for performance management (coaching, discipline, performance improvement plans, and annual reviews), staffing, compensation, and development of Team Members. Provides regular mentoring, training, and coaching to develop skills of Team Members. Plays critical role in driving company culture change efforts and change management processes. Models Goodwill Core Values - Trust, Collaboration, Engagement, Ownership, and Innovation. Performs other related duties, as assigned. Minimum Qualifications (Education, Experience, Skills): High School Diploma, GED, or equivalent work experience One-year work experience in Retail Management, preferred One-year customer service experience required Proficient in Microsoft Office Suite Ability to pass a background check and drug screen, where applicable for position Ability to speak and read English proficiently You will be eligible for a comprehensive Total Rewards package, 1st of the month following 60 days of employment that includes the following: 5 Medical Plans Employer Funded Health Reimbursement Account (HRA) 3 Dental Plans Vision Plan 401K Employer Paid Life Insurance Employee Assistance Program (EAP) Paid Time Off; Sick and Vacation Paid Holidays These are just a few highlights of our key benefit offerings! Become a valued member of an organization where good work meets community impact. Our mission is: Empowering Individuals, Strengthening Families, and Building Stronger Communities. Goodwill provides no-cost career development, training, and education services to help individuals build a better life for themselves and their families. Our core values are Trust, Collaboration, Engagement, Ownership, and Innovation. Everything we accomplish as a team is centered around these core values. Together, we create an inclusive and welcoming environment for each other. With stores conveniently located near you, you can work for a company where team strength and success are valued and encouraged. Join our team and gain opportunities for job growth at Goodwill and beyond. Goodwill of Central and Northern Arizona is an equal opportunity employer. Qualified individuals seeking employment are considered without regard to race (including traits associated with race, e.g., hairstyles), color, religion, sex (including pregnancy and related conditions, sexual orientation, or gender identity), national origin, disability, military status, age, genetic information, or any other category protected by applicable federal, state and local fair employment practice laws. Individuals with a disability may be entitled to a reasonable accommodation under the Americans with Disabilities Act and/or state or local laws. Please contact Goodwill of Central and Northern Arizona at ************** option 6 or ********************* if you need assistance or an accommodation due to a disability as defined by the Americans with Disabilities Act. For questions about your application or employment with Goodwill of Central and Northern Arizona, please contact our Candidate Support Line at **************, option 5. PHISHING SCAM WARNING: Goodwill of Central and Northern Arizona/Goodwill Industries of Monocacy Valley, Inc. ("GCNA/GIMV") are among several companies recently made aware of a phishing scam involving con artists posing as hiring managers recruiting via email, text and social media. The imposters are creating misleading email accounts, conducting remote "interviews," and making artificial job offers in order to collect personal and financial information from unsuspecting individuals. Please note that GCNA/GIMV only use company email addresses, which contain "@goodwillaz.org" or @gimv.org", to communicate with candidates via email. The company also uses secure tools on our website to receive data from applicants and would never ask them to submit their personal banking information to apply for an open job. If you are contacted by someone about an open job at GCNA/GIMV, please verify the domain of the sender's email address and that they are asking you to apply on this website. If you believe you have been a victim of a phishing scam, please visit the Department of Homeland Security's Cyber Smart website ( ******************************************** ) to learn how to report it.

We're looking for an Office Manager to lead our growing team! Toothology Dental in Scottsdale, AZ, is seeking a skilled, compassionate and effective leader to join our team. We are committed to providing comprehensive and patient-centered dental care while embracing a holistic approach to oral health. If you are passionate about delivering exceptional patient care and thrive in a supportive and progressive environment, we invite you to apply for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the responsibilities. Responsibilities: Plan and manage dental business operations to ensure excellent patient support services. Explain treatment plans to patients Ensure that patient appointments, cancellations and last-minute adjustments are handled property Respond efficiently to patient and doctor needs and inquires Ensure the delivery of quality dental care to patients Respond to patient queries and issues and ensure patient satisfaction Resolve patient issues in accordance with company policies and procedures, healthcare regulations and dental board standards Oversee daily office activities and provide direction and guidance to staff as needed Organize and present payment schedules with patients Manage specialist referral process Tran, develop and manage staff to meet performance standards Develop promotional programs to attract more patients Assist in employee performance evaluation, promotion, termination, and retention activities Identify areas of improvements and concerns and implement appropriate corrective actions Oversee staff scheduling as to ensure full coverage Organize and oversee supply purchases Run and analyze management reports Maintain patient data according to regulations and company policies Ensure that records are stored securely and in compliance with privacy and security regulations Adhere to all HIPAA regulations Take responsibility for the appearance and functionality of the dental office All other duties as assigned Qualifications: Dental Assistant certification preferred, but not required Must have 3-5 years of recent and relevant experience working in the Dental field, preferably management 3 years of experience with dental treatment coordination (indemnity/ PPO/HMO, state and federal plans) 1-3 years of relevant experience in an office setting, preferably in an administrative or clerical role - not required but preferred 1-3 year of customer service experience preferred High school diploma or general education degree (GED) required Excellent organizational skills, ability to prioritize, and comfortable working independently Exceptional oral and written communication skills, including strong spelling, grammar and punctuation Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills Strong attention to detail Proficient computer skills and ability to operate general office equipment Must have experience with Dental Insurance We are an equal opportunity employer (EOE)

Children's Dental Land & Kid's Dental Specialists is a bilingual (English,Español), pediatric dental clinic which provides dental care to infants, kids, teens, adolescents, and special needs children. Currently, Children's Dental Land & Kid's Dental Specialists is operating in 2 locations. Company Policy A non-smoking and drug free environment. Gun free environment. Job Description PURPOSE The Office Manager is responsible for the day-to-day functions of the dental office, as well as the management of all non-licensed staff members. ESSENTIAL JOB FUNCTIONS Ensure the office delivers quality and compassionate dental care to every patient Maintains adequate staffing levels by interviewing, screening and selecting applicants to meet patient schedule Responsible for employee satisfaction and retention through practices that promote communications, rewards/recognition, teamwork, and administration of effective employee relations practices Ensures training and development of staff by identifying training needs and establishing initiatives to meet company/individual objectives Achieves office financial performance targets such as revenue and billing first time approval rates Responsible for the operational readiness, appearance and presentation of the office Partner with Community Relations Specialist to drive local marketing efforts through participating in local community affairs and events to include school screenings, board member meetings and any opportunity to promote a positive image of Kool Smiles Responsible for holding staff to the highest integrity by adhering to all government regulations and company standards ADDITIONAL DUTIES AND RESPONSIBILITIES Assumes additional responsibilities and performs special projects as needed or directed. REQUIRED QUALIFICATIONS Education, Training and/or Experience Bachelor's degree with a minimum of 3 years management experience of 15 or more employees, or equivalent combination of education and experience. Knowledge, Skills, Abilities and Personal Characteristics Must love working with children Compassion and high level of service for our patients, parents and staff Integrity, always doing the right thing Team building skills; organizational and staff development skills Strong interpersonal and communication skills Well-developed analytical and problem solving abilities Ability to read and interpret reports, write reports and business correspondence Able to organize work, engage in a variety of tasks simultaneously and consistently meet deadlines High degree of initiative, accountability and independent judgment Professional manner and appearance at all times Computer skills: Microsoft Office programs. Qualifications Minimum Qualifications Management experience in healthcare Experience with Commercial Insurance or Medicaid billing Experience training staff Experience with employee relations and performance management practices Additional Information Preferred Qualifications Application Details The successful candidate will be required to complete a pre-employment screening consisting of a Criminal Record Check,Drug Test, Degree Verification. Only those applicants selected for an interview will be contacted. Children's Dental Land & Kids Dental Specialists is an Equal Opportunity Employer TO APPLY Interested applicants can submit a current resume along with their cover letter, in confidence to: ***************************************************

Job Title: Dental Office Manager About Us: We're a family-owned practice focused on general dentistry and committed to providing exceptional care. Our mission is to help our patient retain their teeth for life whenever possible. We follow a set of core values that emphasize teamwork, integrity, and delivering the highest quality dental care. Position Overview: We are seeking a highly organized and motivated Dental Office Manager to oversee the daily operations of our dental practice. The ideal candidate will play a crucial role in ensuring a smooth, efficient, and patient-focused office environment. This position requires strong leadership skills, exceptional communication abilities, and a thorough understanding of dental office procedures and regulations. Key Responsibilities: - Manage day-to-day operations of the dental office, including front desk activities, patient scheduling, billing, and insurance verification. - Supervise and train administrative staff, dental assistants, and dental hygienists to ensure the highest level of patient care. - Develop and implement office policies and procedures to improve efficiency and enhance patient experience. - Oversee financial operations including budgeting, accounting, and inventory management. - Ensure compliance with all dental and healthcare regulations and maintain patient confidentiality. - Maintain positive patient relationships and address any concerns or complaints in a professional manner. - Monitor and improve office productivity and workflow, identifying areas for improvement. - Coordinate with dental providers to ensure effective communication and collaboration within the team. - Maintain a welcoming environment for patients and visitors, ensuring cleanliness and organization of the office. - Handle marketing efforts and community outreach to promote the dental practice and attract new patients. Qualifications: - High school diploma or equivalent; Associate's or Bachelor's degree in healthcare administration, business management, or a related field preferred. - Previous experience in a dental office or healthcare management role is required (3-5 years preferred). - Strong understanding of dental terminology, procedures, and office protocols. - Proficient in dental practice management software (e.g., Dentrix Ascend ) and Microsoft Office Suite. - Excellent interpersonal and communication skills, both verbal and written. - Proven leadership and team management abilities. - Strong problem-solving skills and attention to detail. - Ability to multitask and thrive in a fast-paced environment. What We Offer: - Competitive salary and benefits package, including health insurance and retirement plans. - Opportunities for professional development and continuing education. - A supportive team environment and a positive workplace culture. - Flexible scheduling options. How to Apply: If you are an experienced Dental Office Manager looking to join a dynamic team committed to patient care and excellence, please submit your resume and a cover letter. We look forward to hearing from you!

Otsuka America Pharmaceutical, Inc. has launched a new customer engagement approach designed to better deliver on patient, caregiver and HCP expectations in an evolving healthcare environment. The new model is built around where patients get their care-locally, with the intent to better serve patients, caregivers, and healthcare providers, delivering a higher quality experience that ultimately is focused on improving patient care. The "ecosystem approach" creates a unified focus among account management, medical, patient access and market access to engage local healthcare systems and identify opportunities to improve the patient experience. Through this matrix model, customers will now experience more coordinated and seamless care with digital-enabled support to bridge care gaps. In Otsuka's evolved customer engagement model, a Health Science Advisor (HSA) will engage HCPs through a variety of in-person, virtual and digital tools, offering expanded expertise regarding products and the approved conditions they treat. Otsuka's Clinical and Scientific Specialists (CSS) will provide deep clinical expertise on-demand and will engage healthcare providers to offer personalized education on disease state, thought leadership and real-world evidence. These ecosystems are led by Ecosystem Leads and are grouped into regional areas. Regional Leads have significant autonomy to assess unique market priorities and customize decisions that reflect local customer needs. In the future, Otsuka will also shift to drive customer engagement quality, accountability, and cohesion between patients and healthcare providers. Ultimately, it is all about putting customers at the center of everything they do. The Health Science Advisor will report directly to the respective Ecosystem Lead, coordinating with cross-functional colleagues in Medical (CSSs), Market Access (HSAMs), and Patient Support (PELs) under appropriate guardrails. This individual will serve as the main point of contact/connection to healthcare provider (HCP) customers and should have a wide breadth of expertise, (e.g. able to address complex on-label information based on approved content). **Conducts proactive outreach to HCPs on topics such as:** + Product access: local market payor coverage and co-pay, prior authorization, formulary placement, and availability expectations + On-Label/Consistent-with-label Info: proactively share information that is on or consistent with the label, including confidently and skillfully handling complex on-label information consistent with approved materials + Established guidance on patient care: example system protocols, standard of care guidelines, discharge protocols, and published expert opinions (or share menu of options and direct accordingly) + Ability to appropriately connect providers in real time to on-demand CSSs as questions arise Customer engagement: Personally engage customers through a variety of virtual or digital tools and can direct customers to other colleagues (e.g., CSS) on demand; closes the loop on customer requests, ensuring that they have been met and asking for feedback on quality of engagement Thought leadership: Facilitate speaker programs; organize local provider groups for discussions on experiences and outcomes with local/regional leaders Business planning: Elevate opportunities and feedback to ecosystem lead, including local market insights to inform setting of local strategy and business goals; compliantly collaborate with ecosystem team to adjust targeting and call point plans and action on insights collected from customer-facing roles **Minimum Qualifications** + A minimum of 2 years pharmaceutical or medical device sales experience + Must reside within commutable distance of 50 miles of the primary city in the sales territory **Preferred Knowledge, Skills, and Abilities:** + Previous cross-functional industry experience in commercial life sciences (pharma or biotechnology) or related industry engaging with key healthcare ecosystem players (e.g., payers, health systems) + 4 or more years' experience working in a sales role with HCPs, ideally representing multiple products and working across a complex healthcare system environment + Clinical nurse or Advanced Practice Nurse (APN) experience highly valued + The ability to work in an ambiguous environment undergoing transformation + Proven track record in coaching, training and/or mentoring peers or others as assigned; helping such others to better meet or exceed their goals, targets and other responsibilities + Proven track record for consistently meeting or exceeding financial and/or other quantitative targets, as well as qualitative goals + Ability to seek out relevant information, prioritize, and apply information to solve complex problems in the ecosystem + Ability to assimilate and communicate complex clinical and product information + Knowledge of and ability to successfully addressing operational issues in the delivery of healthcare products to patients, such as reimbursement and supply \#LI-Remote **Competencies** **Accountability for Results -** Stay focused on key strategic objectives, be accountable for high standards of performance, and take an active role in leading change. **Strategic Thinking & Problem Solving -** Make decisions considering the long-term impact to customers, patients, employees, and the business. **Patient & Customer Centricity -** Maintain an ongoing focus on the needs of our customers and/or key stakeholders. **Impactful Communication -** Communicate with logic, clarity, and respect. Influence at all levels to achieve the best results for Otsuka. **Respectful Collaboration -** Seek and value others' perspectives and strive for diverse partnerships to enhance work toward common goals. **Empowered Development -** Play an active role in professional development as a business imperative. Minimum $104,640.00 - Maximum $149,600.00, plus incentive opportunity: The range shown represents a typical pay range or starting salary for candidates hired to perform the work. Other elements may be used to determine actual salary such as the candidate's job experience, specific skills, and comparison to internal incumbents currently in role. This information is provided to applicants in accordance with states and local laws. **Company benefits** : Comprehensive medical, dental, vision, prescription drug coverage, company provided basic life, accidental death & dismemberment, short-term and long-term disability insurance, tuition reimbursement, student loan assistance, a generous 401(k) match, flexible time off, paid holidays, and paid leave programs as well as other company provided benefits. Come discover more about Otsuka and our benefit offerings; ********************************************* . **Disclaimer:** This job description is intended to describe the general nature and level of the work being performed by the people assigned to this position. It is not intended to include every job duty and responsibility specific to the position. Otsuka reserves the right to amend and change responsibilities to meet business and organizational needs as necessary. Otsuka is an equal opportunity employer. All qualified applicants are encouraged to apply and will be given consideration for employment without regard to race, color, sex, gender identity or gender expression, sexual orientation, age, disability, religion, national origin, veteran status, marital status, or any other legally protected characteristic. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation, if you are unable or limited in your ability to apply to this job opening as a result of your disability. You can request reasonable accommodations by contacting Accommodation Request (EEAccommodations@otsuka-us.com) . **Statement Regarding Job Recruiting Fraud Scams** At Otsuka we take security and protection of your personal information very seriously. Please be aware individuals may approach you and falsely present themselves as our employees or representatives. They may use this false pretense to try to gain access to your personal information or acquire money from you by offering fictitious employment opportunities purportedly on our behalf. Please understand, Otsuka will **never** ask for financial information of any kind or for payment of money during the job application process. We do not require any financial, credit card or bank account information and/or any payment of any kind to be considered for employment. We will also not offer you money to buy equipment, software, or for any other purpose during the job application process. If you are being asked to pay or offered money for equipment fees or some other application processing fee, even if claimed you will be reimbursed, this is not Otsuka. These claims are fraudulent and you are strongly advised to exercise caution when you receive such an offer of employment. Otsuka will also never ask you to download a third-party application in order to communicate about a legitimate job opportunity. Scammers may also send offers or claims from a fake email address or from Yahoo, Gmail, Hotmail, etc, and not from an official Otsuka email address. Please take extra caution while examining such an email address, as the scammers may misspell an official Otsuka email address and use a slightly modified version duplicating letters. To ensure that you are communicating about a legitimate job opportunity at Otsuka, please only deal directly with Otsuka through its official Otsuka Career website ******************************************************* . Otsuka will not be held liable or responsible for any claims, losses, damages or expenses resulting from job recruiting scams. If you suspect a position is fraudulent, please contact Otsuka's call center at: ************. If you believe you are the victim of fraud resulting from a job recruiting scam, please contact the FBI through the Internet Crime Complaint Center at: ******************* , or your local authorities. Otsuka America Pharmaceutical Inc., Otsuka Pharmaceutical Development & Commercialization, Inc., and Otsuka Precision Health, Inc. ("Otsuka") does not accept unsolicited assistance from search firms for employment opportunities. All CVs/resumes submitted by search firms to any Otsuka employee directly or through Otsuka's application portal without a valid written search agreement in place for the position will be considered Otsuka's sole property. No fee will be paid if a candidate is hired by Otsuka as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Anderson Toyota is seeking a detail-oriented and organized Automotive Accounting Clerk to join our team. This role is essential in supporting our administrative and accounting functions, ensuring the smooth operation of our dealership's office. The ideal candidate will have experience in accounts payable and receivable, deal processing, and general clerical duties. Responsibilities: Assist with accounts payable and receivable, including invoicing, payment processing, and reconciliation. Support deal processing, ensuring all necessary paperwork is completed accurately and efficiently. Maintain organized financial records and reports for review by management. Perform data entry and update internal systems with accurate information. Handle customer inquiries regarding billing and account-related matters. Assist with title work, vehicle registration, and other dealership documentation as needed. Answer and direct phone calls, emails, and other communications in a professional manner. Provide general administrative support, such as filing, scanning, and document management. Maintain confidentiality of sensitive financial and customer information. Completes other duties as assigned. Qualifications: High school diploma or equivalent Associate's degree in accounting, Business Administration, or a related field is a plus. Previous experience in an automotive dealership office setting preferred. Knowledge of automotive dealership processes and finance operations is preferred. Automotive accounting experience preferred Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Strong attention to detail and organizational skills. Ability to multitask and work in a fast-paced environment. Basic knowledge of computers, printers, monitors, etc. Excellent communication and customer service skills. Learn more about our company at *************************************** We are an Equal Opportunity Employer We are committed to a drug-free workplace. Qualifications : Anderson Toyota is seeking a detail-oriented and organized Automotive Accounting Clerk to join our team. This role is essential in supporting our administrative and accounting functions, ensuring the smooth operation of our dealership's office. The ideal candidate will have experience in accounts payable and receivable, deal processing, and general clerical duties. Responsibilities: Assist with accounts payable and receivable, including invoicing, payment processing, and reconciliation. Support deal processing, ensuring all necessary paperwork is completed accurately and efficiently. Maintain organized financial records and reports for review by management. Perform data entry and update internal systems with accurate information. Handle customer inquiries regarding billing and account-related matters. Assist with title work, vehicle registration, and other dealership documentation as needed. Answer and direct phone calls, emails, and other communications in a professional manner. Provide general administrative support, such as filing, scanning, and document management. Maintain confidentiality of sensitive financial and customer information. Completes other duties as assigned. Qualifications: High school diploma or equivalent Associate's degree in accounting, Business Administration, or a related field is a plus. Previous experience in an automotive dealership office setting preferred. Knowledge of automotive dealership processes and finance operations is preferred. Automotive accounting experience preferred Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Strong attention to detail and organizational skills. Ability to multitask and work in a fast-paced environment. Basic knowledge of computers, printers, monitors, etc. Excellent communication and customer service skills. Supervisory Responsibility This position has no supervisory responsibilities. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands Regularly spend long hours sitting and using office equipment and computers Regularly move from sitting to standing positions effortlessly Regularly work on repetitive tasks Regularly use hands and fingers to handle, control or feel objects Regularly hold the arm and hand in one position or hold the hand steady while moving the arm Regularly use headphones and earpiece Regularly see details of objects that are less than a few feet away Regularly speak clearly so listeners can understand Regularly understand the speech of another person Frequently bend to file and maintain files Occasionally lift 5-15 pounds (boxes, paper, etc.) Position Type and Expected Hours of Work This is a full-time position. Days and hours of work are Monday through Friday, 8:00 am. to 5:00 pm. Evening and weekend work may be required as job duties demand. Note: Schedules are subject to change. Two-weeks' notice of a schedule change will be provided whenever possible. Travel No travel is expected for this position. Additional Eligibility Qualifications None required for this position. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Equal Opportunity Statement: The Anderson Auto Group is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Classified: Office Manager for Student Services/Teaching and Learning JobID: 4181 Secretarial/Clerical/Office Manager Additional Information: - Office Manager TITLE: Office Manager for Student Services/Teaching & Learning FTE: 1.0 FLSA STATUS: Exempt WORK CALENDAR: 260-262 days COMPENSATION: Classified Exempt Compensation Guide (Starting Salary: $53,244) ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Manages the Executive Director of Student Services & Assistant Superintendent of Teaching & Learning calendar; schedules appointments, conferences, and meetings 2. Provides support and training to Office Managers and site Administrative Assistants 3. Handles travel requirements; coordinates registrations, transportation, and lodging arrangements for administrators and staff in the department 4. Attends meetings, as requested by the Executive Director of Student Services & Assistant Superintendent of Teaching & Learning; records and transcribes minutes of meetings as required; distributes copies as appropriate 5. Assist with public records requests 6. Maintains budgets, office supplies, and processes all requisitions for the Student Services department 7. Responds to parent and/or community concerns. Works with the schools and departments to solve concerns of parents and the community that have been directed to the Deputy Superintendent 8. Assists with board agenda items, including field trip requests 9. Assist with organization, set-up, scheduling, and communication of classified/certified staff trainings 10. Perform a variety of clerical duties to provide support and assistance to the Executive Director of Student Services & Assistant Superintendent of Teaching & Learning and department including entering EPARS and collecting timesheets 11. 12. 13. 14. Serves as administrative support for long-term student disciplinary hearings Serves as a point of contact for feeder districts to assist with Fast Track programs, district collaboration, or general inquiries. Assist with college/university partnerships, including dual enrollment. Represents consistently the District in a positive and professional manner 15. Maintains confidentiality of information regarding students, staff, parents and school issues 16. Provides a welcoming atmosphere in all areas of responsibility 17. Performs responsibilities in an ethical and professional manner 18. Maintains punctual and regular attendance 19. Performs other job-related duties as assigned, including special project support KNOWLEDGE, SKILLS AND ABILITIES REQUIRED To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability required. Education / Certificate * Must possess a high school diploma but a college degree is preferable * Must have and maintain a valid IVP Fingerprint Clearance Card Experience/Qualifications * Minimum four years of progressive secretarial experience * Superior time management and organizational skills * Ability to work well with others and with minimal supervision * Must be 21 years of age or older upon hire Communication Skills * Strong writing, literacy and communication skills; uses effective communication strategies to interact with a variety of audiences * Must possess ability to work cooperatively with parents, students, administrators, faculty, staff and general public 3. Bilingual communication is beneficial Computer/Technology Skills 1. Knowledge of Google Suite 2. Must possess basic computing and clerical skills * Must possess Microsoft Office experience * Knowledge of Student Information Systems and accounting PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Must be able to lift and carry materials and packages weighing up to 15 pounds 2. Must be able to push, pull or otherwise move boxes and materials 3. Prolonged periods sitting at a desk and working on a computer WORKING CONDITIONS The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Must be able to tolerate a semi-private working environment * Must be able to multitask * Must be able to obtain District certificate for driving a District vehicle * Must be able to be flexible with work hours * Must be able to handle high stress crisis situations 1-202 - EQUAL EMPLOYMENT OPPORTUNITY The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Application Instructions Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

What's the job? The moment a guest steps into one of our hotels, they walk into a genuinely memorable experience. As Front Office Manager you'll deliver this through managing all aspects of the front office. You'll also create the warm atmosphere that makes our guests feel at home in any location. Your day-to-day Guest Experience Ensure your front office team delivers great service, professional attention and personal recognition Ensure guests are greeted upon arrival and make time to engage with guests. Respond appropriately to guest complaints, solicit feedback and build relationships to drive continuous improvement in guest satisfaction Conduct routine inspections of the front office and public areas and take immediate actions to correct any deficiencies People Manage day-to-day staffing needs, plan and assign work and establish performance and development goals for team members. Provide mentoring, coaching and regular feedback to improve team member performance Educate and train team members in compliance with federal, state and local laws and safety regulations. Ensure staff is properly trained and has the tools and equipment to carry out job duties Ensure your team are properly trained on systems, security, service and quality standards Financial Help prepare annual departmental operating budget and financial plans. Monitor budget and control labor costs and expenses with a focus on rate strategy, building initiatives and inventory management Oversee night audit function and preparation of daily financial reports Develop plans to increase occupancy and ADR through walk-ins and upselling at the front desk Responsible Business Check billing instructions and guest credit for compliance with hotel credit policy and ensure all transactions are handled in a secure manner Train team members on PBX procedures and serve as a central communications point during emergency/crisis situations; develop and maintain relationships with local fire, police, and emergency personnel Perform other duties as assigned. May also serve as manager on duty Accountability This job reports to the General Manager, or Director of Rooms (where present), and supervises all associate within the front office.

Front Office ManagerEmployment Type: Full-Time, ExperiencedDepartment: Litigation Support CGS is seeking a Front Office Manager to join our team supporting the legal mission of a large federal agency. This position will allow candidates to demonstrate expertise in office management by providing managerial support and successfully interacting with clients or attorneys. CGS brings motivated, highly skilled, and creative people together to solve government's most dynamic problems with cutting edge technology. To carry out our mission, we are seeking candidates that are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- This is a high-level, high-visibility position which requires the candidate to be onsite 5 days per week.- The individual must be prepared to closely interact with high-level staff to complete assignments with little oversight.- The individual must be confident in their interactions and possess a professional demeanor and work ethic.- The position plays a vital role in the day-to-day operations of the client. Only very experienced candidates very experienced candidates will be considered. This is not a position to grow into. The candidate must have proven, successful, long-term relevant experience to be considered.- Schedule and coordinate Senior Management calls/meetings via Zoom, MS Teams, etc.- Setup and initiate hybrid meetings - Coordinate with IT to resolve equipment technical issues- Make travel arrangements using the E2 application (training provided)- Reconcile travel expenses for Senior Management using the E2 application- Be available to make travel adjustments in the E2 application as needed after travel has commenced- Answer and direct incoming calls to appropriate parties- Coordinate site events with dignitaries as needed- Coordinate scheduling with inside/outside parties- Direct correspondence to appropriate parties- Organize workload, processes, physical objects and spaces as needed- Schedule appointments- Communicate on behalf of Senior Management as needed Qualifications:- At least four years of progressively more responsible supervisory and management experience, including proven capabilities and communication skills to successfully interact with clients or attorneys- Experience interacting with the public via phone or the front desk- Experience ordering and maintaining documents - Exceptional phone etiquette- Experience operating a multiline phone system- Experience reviewing written text for typographical consistency, grammar and spelling.- Experience or skill managing day-to-day operations of a high-level office- Experience in office organization or non-specialized business operations- Experience with MS Office Suite - PowerPoint, Word, Excel and Outlook- Experience supervising and directing other office support staff as needed- Ability to learn new applications- Must be a self-starter, quick learner, resourceful and take initiative- Exceptional oral and written communication skills are required- Undergraduate degree required. Ideally, you will also have:- Law degree, advanced technical certification, or other pertinent graduate degree preferred Our Commitment:Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.- Health, Dental, and Vision- Life Insurance- 401k- Flexible Spending Account (Health, Dependent Care, and Commuter)- Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:************************************* For more information about CGS please visit: ************************** or contact:Email: *******************$89,301.33 - $114,816 a year

Join our team, a 2025 USA Today Top Workplace Winner! Now hiring a Hotel Front Office Manager at the Glendale Westgate Hilton Properties. Why You'll Love Working with UsThe Glendale Westgate Hilton Properties is managed by NCG Hospitality, a family-owned property management company with over 45 years of proven success. We invest in you and your career development, providing tools, resources, and mentorship to help you succeed. We foster genuine customer engagement and a positive, team-oriented work culture where your contributions are valued and celebrated. Achievements for NCG Hospitality and our portfolio of properties include: USA Today Top Workplace Winner 2025 WI State Journal Top Workplace 2025 Madison Magazine Best Places to Work 2025 AZ Central Top Workplace 2024 Cultural Excellence Award 2024 2023 Connie Award - Tru by Hilton Glendale/Westgate Conrad Achievement Award - Tru by Hilton Glendale/Westgate Our success at NCG Hospitality stems from our Team Members who are committed to delivering extraordinary experiences for all guests, while upholding our Core Values: Growth, Fun, Trust, and Responsibility. In return, we offer our Team Members the following benefits, incentives and more. Professional Development:- Dedicated training and development with opportunities for growth- Educational and professional certification assistance Team Member Travel Perks:- Worldwide hotel stays starting at forty-nine dollars per night - Rate based on availability and property brand- Free night stays at NCG Hospitality hotels Core Benefits:- Paid Sick Time- Paid time off and anniversary day off with pay- Paid volunteer hours → Earn money for community service!- Flexible schedules Health and Wellness:- Health, Dental and Vision plans- Virtual telehealth services- Team Member Assistance Program with mental health resources- TeleDoc confidential counseling- Health and fitness monthly reimbursement program Financial:- 401(k) retirement plan - 100% match on the first 3% and 50% match on the next 2% of team member contributions- Same day pay- Catch Of The Day Program → Earn money for helping other team members and guests!- Everyone Sells → Earn money for bringing in business to our properties!- Referral program for team members How do I make an impact on my team? Our friendly Hotel Front Office Manager is committed to leading a front desk team to ensure that guests are met with courteous and attentive service throughout their stay. Supervise a dedicated front desk team Assist in several accounting/financial functions as it relates from the front desk Work to ensure product and service scores are maintained Train in all areas of the property's operation Act as the Manager on Duty in the absence of the General Manager Ensure safety and security of the property, staff and guests What does success look like in this role? Strong customer service skills to include problem-solving and complaint resolution Strong interpersonal, relationship building and communication skills Strong attention to detail and organized Ability to work effectively and efficiently in a fast-paced setting Reliability and honesty Desire to contribute to a supportive and effective team Who is NCG Hospitality ? We are a leader in the ownership, development, and operations of premier hospitality properties. Established over 45 years ago, NCG Hospitality has evolved into a successful third-generation, family-owned business. We proudly own and operate over 30 properties across multiple states including Hilton and Marriott hotels, restaurants, and a conference center. We explore the limitless possibilities of the hospitality industry, grounded in our four core values of Growth, Fun, Trust, and Responsibility. As you give your all to our guests on their unforgettable journeys, rest assured that we'll be there every step of the way, supporting you on your own thrilling adventure. Check out our jobs at ncgcareers.com and join our growing team! NCG Hospitality is an Equal Opportunity Employer.

Hotel: Tucson Marriott University Park880 E 2nd StreetTucson, AZ 85719Front Office ManagerFull time Atrium SPIRIT - where teamwork, passion and appreciation ignite service excellence Are you passionate about creating unforgettable guest experiences? Do you thrive in a fast-paced, service-driven environment? We're looking for a Front Office Manager who's ready to lead with purpose, elevate service standards, and ensure every guest feels right at home from the moment they arrive. Nestled in the heart of vibrant Tucson-where desert beauty meets a thriving arts and culinary scene-our hotel offers more than just a place to stay. From the bustling energy of Main Gate Square to our 24,000 square feet of event space, Tucson Marriott University Park is where hospitality and culture come together.If you're ready to bring your leadership skills and guest service expertise to a team that values excellence, apply today and help us create extraordinary experiences in the heart of the Southwest.Starting Compensation: $55,000Responsibilities Manage direct reports, ensuring understanding of employment practices, recommending employment decisions, supporting performance management, and implementing discipline. Ensure Associates meet guest needs, respond to concerns, and escalate issues as appropriate. Create a best-in-class guest experience by engaging with guests, providing courteous service, anticipating needs, increasing loyalty, and maintaining relationships. Coordinate with other departments to ensure efficient and timely service. Manage labor costs, control expenses for supplies and equipment, and determine revenue-driving initiatives to meet financial goals. Perform or assist with cleaning duties to achieve Cleanliness Assured Standards. Evaluate and recommend revenue-driving initiatives and monitor performance. Recommend and implement approved changes to improve service and operational efficiency. Serve as Manager on Duty as needed. Perform any other duties necessary to fulfill the primary purpose of the position. Required Experience: Minimum 2 years of hospitality front desk experience Minimum 2 years of supervisory experience Required Technology: Basic computer knowledge, including Microsoft Word, Excel, PowerPoint, Outlook, and Teams Physical Requirements: Able to lift 50 lbs occasionally Able to lift 10 lbs regularly Able to stand or walk for the duration of the scheduled shift Other Requirements: Able to work a flexible schedule, including evenings, nights, weekends, holidays, and special events __________________________________________________ At Atrium Hospitality, you're a valued part of a team creating unforgettable guest experiences. We recognize and reward your dedication with competitive pay, great benefits, and exciting perks to support you on and off the job. Including: ✅ Daily Pay - Get paid when you need it ✅ Exclusive Travel Discounts - Save big at Marriott and Hilton properties ✅ 401k Plans - Invest in your future ✅ Comprehensive Medical Insurance - Your health matters to us ✅ Additional Property-Specific Perks - Because every location has something special to offer But we don't just offer jobs-we help you build careers. With internship programs, training plans, hundreds of self paced on line classes, and opportunities at 70+ hotels nationwide, you can grow your future the way you want. Ready to take the next step? Join a team that values you and your future! _____________________________________________ Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations. Atrium is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.Notice of candidate Privacy Rights: ************************************************

Benefits: Dental insurance Health insurance Vision insurance We are excited to offer a fantastic opportunity for a Dental Front Office Manager at our friendly and professional dental practice located in Surprise, AZ. The position requires approximately 32 hours of your expertise weekly. If you are a dynamic, detail-oriented individual with a passion for excellence in dental healthcare administration, we want you to join our team! Key Responsibilities: Efficiently manage patient interactions, including discussing financial obligations and processing payments. Thoroughly handle insurance verifications for both new and existing patients, including coverage breakdowns and eligibility checks. Proactively manage dental treatment and anesthesia authorizations. Oversee the posting of payments and ensure accurate transaction processing. Maintain meticulous records, including Explanation of Benefits (EOB) and Electronic Remittance Advice (ERA), ensuring accurate payment postings and account resolutions. Collaborate with patients to explain treatment plans, detailing both insurance coverage and out-of-pocket responsibilities. Ensure stringent data security and the confidentiality of office technology and patient information. Supervise front desk staff, enhancing productivity and ensuring top-notch customer service. Manage end-of-day procedures and maintain practice dashboards that track various financial and operational metrics. Qualifications: Proven experience in dental office management, particularly with front office duties. Familiarity with Arizona Dental Plans and relevant insurance processes. Strong proficiency in dental software applications. Exceptional interpersonal and organizational skills, with an emphasis on multitasking and prioritizing in a fast-paced environment. Ability to take initiative and work independently, ensuring detailed and accurate completion of tasks. Experience in managing and implementing organizational protocols. Strong research skills and proficiency in using internet resources. Bilingual skills are an asset. This is a position that promises significant growth opportunities within our thriving company. We are looking for a candidate who is not just seeking a job but a career in dental front office management. Join us and contribute to a team that values positivity, energy, and exceptional service standards. About Us Located in Tempe Arizona, Triton Medical Solutions was founded on the principle that innovative medical billing solutions free dental and medical professionals to concentrate on their prospective fields of medicine, rather than fighting with insurance companies.