Tenant Support Manager
Office Manager Job 46 miles from Galt
Reports to: Community Partnerships Manager (CPM)/Director of Supportive Housing
Department: SUSTAIN
Community Partnerships
FLSA Classification: Exempt
The Tenant Support Manager plays a critical role in the implementation of our Permanent Supportive Housing (PSH) projects with emphasis on the project's financial security, physical security, social connections, and delivery of long-term community based supportive
services. This full-time, on-site position is responsible for the daily tenant engagement efforts and service delivery activities at PROPERTY/SITE, helping tenants to make integrated connections in their communities. The Tenant Support Manager is responsible for maintaining strong relationships with tenants and being a familiar member of the community while also working closely with property managers, service providers, and other community members to implement tenant supports that meet the needs of the community.
Duties & Responsibilities:
• Conduct assertive tenant engagement to encourage participation in services and responsiveness to direction or requests from property management. Provides consistent forward-facing support to tenants, service providers, and Property Managers.
• Coordinates onsite schedules and amenities and oversees weekly recreational and community building activities that support tenants in meeting the obligations of their housing tenancy and expectations of the community.
• Coordinates tenant/community meetings and activities to foster community engagement and proactively address residential challenges with tenants and property management.
• Works with partnering agencies to coordinate and host on-site services and activities/events.
• Provides early identification and intervention of tenant behaviors that may jeopardize housing, such as late rental payment and other lease violations. Share findings with property management and the service provider.
• Coach and assist tenants with processes needed to maintain housing stability. These processes are to include, but not be limited to, assisting tenants with lease renewal forms, connecting tenants with agencies to obtain supportive documentation for housing, and referring tenants to appropriate support services to help maintain independent living.
• Anticipate and ease the transition of staff changes/departures by using a team approach, with a goal to ensure that all tenants have relationships with more than one staff member.
• Coach, develop, and maintain key relationships with property manager and service providers with the goal of maintaining tenant housing stability and project safety.
• Solicit and maintain data on tenant participation, satisfaction, and request for additional services and activities.
• Provide crisis intervention along with general information and referrals to all the project's tenants. Support tenants connecting to Medicaid and offer additional support to providers working with the most difficult-to-serve clients.
• Provide tenant conflict resolution and Moving On strategies when necessary.
• Ensure collection of all necessary tenant/project data at assigned property. Responsible for Homeless Management Information System (HMIS) data entry on a monthly basis (as required by project).
• Documents meetings/communications with service providers and property management and maintains accurate records for funders, compliance, etc.
• Ensures advocacy and linkage with community resources to address housing stability concerns and prevent eviction whenever possible.
Requirements:
Knowledge, Skills & Abilities:
• Strong leadership and interpersonal skills with a high degree of initiative.
• Ability to work in a fast-paced, flexible environment.
• Understanding of residential settings and commitment to meeting housing and other basic needs.
• Experience with evidence base practices such as but not limited to harm reduction, motivational interviewing, critical time intervention, and Housing First principles.
• Demonstrated safe driving practices and ability to follow directions.
• Excellent organizational and analytical skills.
• Strong communication skills, both oral and written with proven problem-solving abilities. Proficiency in Microsoft Excel and Word.
Education & Experience:
• BA degree in a social science; social work, recreation, and education or equivalent experience serving communities in the following areas: community organizing, senior services, veteran services, educational services, social services, gerontology, recreation, or youth and families.
• Minimum of 3 years of experience in service provision and delivery with marginalized communities.
• Must have a valid driver's license, a clean driving record, and ability to travel between work locations.
Physical Demands:
• Mobility within the buildings and about the property which includes climbing stairs, navigating uneven terrain, and inspecting various areas.
• Sit for extended periods while using a computer, phone, or other office equipment.
• Occasional lifting and carrying of objects up to 20 pounds.
• Ability to travel between work locations as needed.
Other Duties: This job description does not encompass all responsibilities and activities of the position. Management may add or change duties as needed.
EEO Statement: UPHoldings is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other legally protected status. We comply with all applicable federal, state, and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including hiring, promotion, termination, compensation, and training.
PIf83e0a522d44-26***********7
Adobe Experience Manager
Office Manager Job 24 miles from Galt
Outcomes. Delivered.
Voyatek, formerly GCOM Software and OnCore Consulting, delivers outcome-driven technology solutions to public sector agencies and higher education institutions nationwide.
For example, our technology:
Facilitates access to nutritious food for children of mothers participating in the WIC program
Supports first responders in reducing opioid overdoses within their communities
Empowers colleges and universities to identify and thwart financial aid fraud
Equips teachers with valuable insights to identify students requiring additional support
Enhances efficiency for state tax agencies, leading to 99% faster return processing and quicker refunds for taxpayers
With a focus on Tax & Revenue, Health & Human Services, and Justice & Public Safety, Voyatek combines the scale to support large complex projects with the agility and accessibility of a boutique solutions provider. Together, Voyatek and its customers work to improve population wellbeing, create safer communities, and foster a thriving economy.
We're more than a technology company -- we're an outcomes company.
We encourage our employees to think differently, ask tough questions, and relentlessly pursue what's best for our customers and the residents they serve.
We believe that the value of technology is defined by its human impact. If you agree, you've come to the right place.
Voyatek is seeking applicants to occupy the position of Adobe Experience Lead within our team.
Key Responsibilities:
Looking for an experienced Adobe Experience Manager, to work onsite in a technical lead to ensure all preparation of the environment is complete and ready for deploying all sites to this platform.
Reviewing the current solution architecture: Review the Dev, Staging, and Prod environments, integrations, code, and development processes in place.
Setup of Development server: Review the current setup and make adjustments, changes as needed to ensure the development server setup is complete.
Setup of Staging and Production: Coordinate with Adobe to ensure these environments are setup and configured as required.
GIT project: Review the structure of the Git repository to ensure it meets the needs of the County sites. The Git project is currently based on the standard sample project. We want to ensure this structure scales to all County sites.
Core Components: Work with the developer if needed to ensure Core Components are configured and available to all County sites.
Setup of CI/CD pipelines: We are using Bitbucket Cloud with pipelines. We also have on premise Bamboo servers as an additional option. We need to have deployment pipelines from Dev to Staging and Production.
Search: Explore search options. Deploy the Lucene search provided by Adobe or help to deploy a third-party search tool such as SOLR/Elastic/Fusion/Google Programmable Search. Help with setting up crawls of sites and/or OAK as needed. Integrate AEM content contribution with search as needed. Setup metadata for content organization.
URL management: Develop a URL structure that supports migrating from the old solution to Adobe. Also setup strategy for short URLs. Manage certificates for all sites. Setup auto cert renewal automation if needed. Understand DNS and work with DNS staff if changes are needed.
Security: Set security / permissions for content creators, developers, admins.
Language Translation: Setup multi-lingual site capabilities.
Optional: Ability to develop components
Qualifications:
Bachelor Degree in Computer Science or similar field of study
8 + years of Adobe Manager experience
8 + years in a role where architecting the solution was your primary function
Client facing, strong consulting skills
Ability to create genuine relationship with the client for additional growth
Good, clear communicator
Excellent work ethic
The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions. This includes, but is not limited to, skill sets, experience and training, licensure and certifications, and geographic location. At Voyatek, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current
hourly range is $95,000 to $158,900. This position may be eligible for a discretionary bonus. This position is classified as exempt in accordance with applicable law.
Voyatek offers a variety of benefits to support your health, wellbeing, and career development. These include:
Paid time off
Flexible work schedules
Health, Dental and Vision insurance
Life insurance
Long and Short-term disability insurance
401(k) with company match & immediate vesting
Tuition and Professional Development Reimbursement
Training
Employee Referral Bonus Program
As part of our commitment to maintaining a compliant workplace, all final candidates will undergo and must pass a comprehensive background screening prior to starting work. This screening may include, but is not limited to, verification of employment history, education, criminal records, and other relevant checks. For certain positions, additional client-specific background screenings may be required in the future, in accordance with client requirements.
Voyatek does significant work with Federal and State tax and revenue authorities. If applicable, hires for these projects will be required to obtain a Federal Public Trust Clearance (Moderate Background Investigation). This clearance process may start upon offer acceptance; and must be cleared prior to working on these projects.
If you think you are a good fit for us, we encourage you to apply. Check out our career website for all open positions!
Voyatek provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status or domestic violence victim status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment, including recruitment and hiring, job assignment/placement, promotion, upgrading, demotion, termination, layoff, recall, transfer, leave of absence, rates of pay or other compensation, internship, and training.
Guest Experience Manager
Office Manager Job 11 miles from Galt
The Guest Experience Manager serves as the voice of the guest and will influence property decision making through CX data. They will be responsible for overseeing and enhancing the guest journey, ensuring every touchpoint is consistently up to company standards. This manager is responsible for developing and leading a team of Guest Experience Specialists who stay connected with our most valuable guests. These interactions include surveys, social media, review sites, mystery shops, website feedback and other sources. The Guest Experience Manager also oversees onboarding, training, performance management, and coaching of their Guest Experience Specialist team.
Key Responsibilities:
Serves as the primary contact for the CX vendor and oversees the program's technical maintenance.
Regularly evaluates the guest experience program and recommends updates to surveys and reporting to ensure alignment with the guest journey, internal culture, and company objectives.
Collaborates with the analytics team to develop timely feedback reports across all channels, including resolution processes, outcomes, and associated costs.
Assists with recruiting, interviewing, hiring, and retaining a team of 3-5 Guest Experience Specialists.
Trains, supervises, and mentors team members to excel in both quantitative and qualitative performance metrics.
Supports Guest Experience Specialists with transactional processes and guest interactions, serving as the first point of escalation for complex guest situations.
Provides coverage in the Call Center as needed.
Implements the mystery shop program by collaborating with vendors and ensuring departments are informed of evaluation templates, processes, and areas of focus.
Identifies service improvement areas by analyzing guest feedback trends and working directly with the analytics team.
Manages case distribution to ensure timely assignment and resolution.
Develops tracking tools to hold team members accountable for guest interactions.
Oversees front-line recovery in situations where guest satisfaction is at risk, guiding team members during training and ongoing events.
Ensures adherence to published work schedules based on activity trends.
Recognizes exemplary team member performance and addresses unsatisfactory performance through appropriate disciplinary measures.
Monitors service level adherence and adjusts staff schedules or skill assignments as needed to ensure tasks are completed efficiently.
Works with the QA Specialist to review team member evaluations and prepare annual performance appraisals.
Identifies team member strengths and areas for development to support growth through the skills hierarchy.
Ensures consistent application of policies, standards, and guidelines for guest interactions.
Assists the Training Specialist with delivering stand-up training sessions when needed.
Upholds California Gaming Regulations and Sky River Casino departmental policies and procedures.
Reports any illegal acts or ethics violations to management or the Ethics Hotline promptly and discreetly.
Promotes responsible gaming by notifying management of any concerns or observations.
Establishes and communicates area structure, including goals, role expectations, financial strategies, and performance standards, to enhance team member value and company outcomes.
Adopts and leverages the latest technology to deliver improved guest service.
Qualifications:
5+ years of experience in a managerial role within an inbound contact center.
5+ years of hospitality and sales experience in a large casino environment.
Bachelor's degree or equivalent work experience in a similar role preferred.
Strong knowledge of player tracking systems, survey systems, mystery shops, social media concepts, and guest service recovery (e.g., QCI, Medallia, TripAdvisor, Yelp, Google) preferred.
Proficiency in technology, including Microsoft Excel and Pivot Tables.
Strong leadership and interpersonal skills, with the ability to present well-organized ideas designed to influence change.
Excellent verbal and written communication skills.
Ability to observe key activities and trends in the contact center and provide actionable recommendations to management to address issues, capitalize on opportunities, and recognize outstanding performance.
Basic understanding of the contact center environment.
Proven ability to lead, direct, and motivate others.
Experience supervising front-line staff in a guest experience environment.
Strong multitasking abilities and the capability to maximize resources while working independently.
Experience in a startup operation or the casino industry preferred.
8-Hour School Office Manager
Office Manager Job 43 miles from Galt
About the Employer The Mark Twain Union Elementary School District serves students from grades Tk-8th in the historic communities of Angels Camp, and Copperopolis in Calaveras County. Angels Camp is home to "The Celebrated Jumping Frog of Calaveras County" made famous by Mark Twain in 1865 and is host of the Annual Jumping Frog Jubilee celebration since 1893. During the Civil War, the town of Copperopolis is known for supplying troops with Copper which was discovered there in 1860. Mark Twain Union Elementary School District is located in Calaveras County's Gold Country region is characterized by rolling foothills dotted with gold mining settlements, featuring the Victorian architecture of the Old West. Visit the charming Main Streets of Angels Camp, and Copperopolis to experience the unique character and fun events offered by each of these historic communities and don't forget to check out their fascinating museums. Outdoor enthusiasts find plenty of recreation on five beautiful reservoirs fed by snowmelt originating in the high sierra. Enjoy water sports, camping, fishing and gorgeous hiking, biking and equestrian trails. When the weather gets hot, head underground for guided tours or expeditions in 3 beautiful show caves. Two spectacular wild and scenic rivers, the Mokelumne and the Stanislaus offer more amazing recreation, with unbeatable views and no trip to Calaveras is complete without driving the Ebbetts Pass National Scenic Byway to Big Trees State Park to see the giant sequoia trees.
Job Summary
Job Summary
* Paper application upon email request*
View Job Description
Requirements / Qualifications
High School Diploma or equivalent
Initial offer will be contingent upon the candidate's ability to pass a LiveScan background check, provide proof of Negative TB, and complete online safety training.
* Letter of Introduction
* Letter(s) of Recommendation (1 minimum)
* Proof of HS Graduation (or equivalent)
* Resume
Comments and Other Information
All employment with the Mark Twain Union Elementary School District is contingent upon successful completion of all pre-employment requirements which include but is not limited to Live Scan fingerprinting/DOJ background check and verification of negative tuberculosis. EQUAL OPPORTUNITY EMPLOYER & NONDISCRIMINATION IN EMPLOYMENT We do not discriminate against or tolerate the harassment of employees or job applicants on the basis of their actual or perceived sex, race, color, religion, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, veteran status, or sexual orientation. Physically or mentally disabled employees or applicants may request reasonable accommodation. disabled employees or applicants may request reasonable accommodation.
For more information about this position, go to the pdf file here ***************************************************************************** Office Manager-**********2620.pdf
Dental Office Manager
Office Manager Job 24 miles from Galt
Under the general direction of the Chief Operations Officer, Chief Executive Officer and Dental Director, the Dental Office Manager oversees patient flows and the daily operations of the Dental office. This position requires knowledge and experience in all facets of dental front and back office management, accurate data entry, attention to detail, excellent customer service skills, and excellent social and communication skills. The Dental Office Manager will work closely with other management staff to ensure HALO quality of standards.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Listed below you will find essential duties and responsibilities to successfully perform this job. Reasonable accommodation will be granted, as necessary to perform the essential duties and function of this position.
* Supervising the work of the front and back office staff- seeing that scheduling is done properly, and that all patient contacts are kept up.
* Hire, evaluate, maintain, supervise and train all staff, including cleaning personnel
* Create best practices and reports to monitor the clinic's efficiency and performance on a regular basis
* Collaborate and cooperate with providers, dental staff, department managers, and the administration/executive team.
* Collaborate with auditors and ensure that all practices and facilities are compliant with federal, state and local laws
* Ensure that all areas of the clinic are in compliance with federal, state, and HALO Policies and Procedures
* Ensures that all finances are handled correctly, collected and maintained in accordance with Policies and Procedures
* Monitor and regulate employees' use of sick days, vacation days, and unpaid leave.
* Contact vendors and repair personnel when needed
* Ensure all staff are providing services in relations to their job description, skill level and licenses.
* Working in collaboration with the finance and billing department regarding patient collections, patient financing, and any related matters.
* Control the expense and ordering of inventory
* Regularly attend meeting with management
* Ensure the safety of all employees, contactor and vendors in accordance with OSHA regulations
* Track and analyze the clinic's performance monthly, quarterly, and annually, to recognize performance trends, uncover problem areas and implement policies and practices to improve the financial health of the clinic
* Responsible for answering patient after hour phone calls through the Spanish line and report the necessary calls to the Administration staff
* At all times you will perform and undertake such other duties and responsibilities as are requested by the Chief of Operations, Chief Executive Office, and Dental Director.
Qualifications
The requirements listed below are representative of the knowledge, skill, and/or ability required for this position.
* EDUCATION & EXPERIENCE
* High School Diploma OR equivalent. Bachelor's Degree, preferred
* Five years of experience in health centers, with a minimum of 3 years of experience in front and back office experience.
* SKILLS & KNOWLEDGE
* Ability to adhere to the health center's policies and procedures include but not limited to safety, employment and dental care services.
* Ability to inspire and motivate teams, provide direction, and foster a positive work environment.
* Excellent communication skills, both verbal and written, to effectively convey ideas, goals, and instructions.
* Strong decision-making skills to analyze situations, evaluate options, and make informed decisions.
* Analytical and critical thinking skills to identify issues, evaluate alternatives, and implement solutions.
* Skill in building and developing high-performance teams, including talent acquisition, coaching, and mentoring.
* Ability to manage conflicts and disputes constructively, promoting collaboration and consensus.
* Skill in planning, organizing, and managing projects to achieve specific goals and objectives.
* Ability to adapt to changing healthcare regulations, patient needs, and technological advancements.
* Understanding of healthcare operations, regulations, and compliance standards.
* Knowledge of terminology, procedures, and patient care protocols.
* Familiarity with electronic patient records systems and healthcare IT infrastructure.
* Knowledge of quality improvement processes and patient safety initiatives.
* Understanding of healthcare laws, regulations, and ethical standards governing patient care and employee practices.
* Experience in recruiting, hiring, and managing healthcare staff, including scheduling and performance management.
* Skills in patient communication, satisfaction, and service recovery strategies.
* Commitment to patient-centered care and enhancing the patient experience.
* Capability to develop and implement strategic initiatives to enhance clinic performance and patient outcomes.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The work environment is characteristic of a clinic environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, use hands to handle or feel. The employee is also required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. The employee must also possess hearing and speech to communicate in person and over the phone. The noise level in the work environment is usually noisy.
The employee may be in contact with individuals and families in crisis who may be ill, using substances and/or not attentive to personal health and safety for themselves or their homes. The employee may experience a number of unpleasant sensory demands associated with the client's use of alcohol and drugs, and the lack of personal care. The employee may also be exposed to bodily fluids (blood, urine) and hazardous chemicals.
Cancer Center Office Manager
Office Manager Job 48 miles from Galt
Requirements
5+ years' experience in medical office management
Working knowledge of medical terminology
Medical office Billing experience
Proficiency with EPIC EMR system and software applications including Microsoft Office Suite.
Strong Communication Skills - Possess strong leadership and communication skills. Must be able to effectively communicate with everyone who passes through the office (physicians, clinical and administrative staff, patients, external vendors, etc).
Behavioral Characteristics - Must be even-tempered, approachable, and have excellent people skills to keep staff motivated and working efficiently.
Conflict Resolutions Skills - Should be able to quickly address, mediate, and resolve conflicts during high-stress situations.?
Multi-Tasking Ability and Detail-Oriented - Possess an eye for detail and capable of streamlining routine office processes. The Office Manager should know when and how to delegate tasks when needed.
Key Duties:?
Day-to-Day Practice Operations - Staff schedules, conduct team huddles, address patient concerns, meet with providers and external vendors
Remain Current in Healthcare Trends - Obtain practice management certifications, maintain professional organization memberships, attend continuing education courses/webinars?
Human Resources and Personnel - Resolve conflicts, maintain personnel records, hire/orientate/evaluate/ discipline/discharge staff, develop s and office policies
Billing and Accounting: - Assist with billing reports and payroll.
Legal Compliance - Ensure all federal and state laws and guidelines are followed (eg OSHA and HIPAA), maintain current licensures and CPR for clinical staff, ensure that medical records are properly stored and released
Manage Expenses - Explore competitive pricing for medical and office supplies, bio-hazard waste removal, consultant fees, answering service, etc.?
Specifics:
Ensure the office is open and closed daily as per established schedules
Manage daily staffing for each department: Medical Assistants, Front Desk, other as assigned
Cross Train Staff Members
Monitor Phones, Workque in EPIC, daily, weekly, monthly assigned work
Oversee Medical Records Department/Scanning/ Forms request, Insurance company Audits, Subpoenas
Interview, hire and train new staff in accordance with HR guidelines
Maintain Job descriptions up to date
Oversee Drug Rep lunches/ Speaker Events
Regularly review productivity and make staffing adjustments as needed
Monitor and approve timecards, overtime, time off etc.
Maintain all office Desktops/Laptops current (Work with IT Vendor)
Conduct Security Risk Assessment yearly with IT Vendor
Maintain Scans Folder online office Directory Current (Update Office Forms)
Maintain All Department Procedure Manuals
Maintain DEA Reporting and checking guidelines
Oversee Prior Authorizations Process
Maintain Clinic schedule and MD On Call assignment Day
Build Epic Schedule and manipulate as needed for MD'S
Track licensure requirements for all MA's, PA's and MD's
Conduct regular monthly and quarterly staff meetings
Conduct Bi-annual mini reviews and Annual performance evaluations for administrative team members
Conduct Safety Meetings quarterly as well as train staff to maintain all
Review and note Collections reports from Billing Department
Maintain Provider Files - Reapplications, licenses, DEA, Continuing Education etc.
Maintain online presence YELP, GOOGLE etc.
Staff Birthdays, Anniversary, Social Coordinating
Workflow Maintenance for out of office MD'S
Building /Office - Address Maintenance issues
Required Educations
High school diploma or GED
Physical Requirements
Prolonged periods sitting at a desk or working on a computer.
Prolonged periods of standing and bending.
Must be able to lift up to 15 pounds at times.
Pay Scale/Ranges:
$35.77-45.60/hour (and the hourly equivalent for salaried employees).*
*Employees actual pay rate will depend on a host of factors including, without limitation, job location, specialty, skillset, education, and experience. The patey scale/ranges shown are representative of the pay rates for the job title reflected above, but an employees actual pay rate will be determined on a case-by-case basis.
Office Manager
Office Manager Job 45 miles from Galt
Why join the Contra Costa Public Works Department? The Contra County Public Works Department (CCCPWD) is responsible for the maintenance and operation of over 650 miles of roads, 79 miles of streams and channels, and over 150 County buildings. CCCPWD services include parks and recreation, sandbag distribution, flood control, road and facilities maintenance, and storm water management. CCCPWD operates two airports, Buchanan Field Airport in Concord, and Byron Airport in Byron. CCCPWD strives for continuous improvement to deliver cost effective, safe reliable and sustainable projects, programs, and quality services.
We are seeking a driven and compassionate individual to fill one (1) vacancy as an Office Manager. The ideal candidate will have the ability to work cooperatively and communicate effectively with a variety of individuals; apply sound judgments; knowledge of the general principles of supervision, interviewing, and counseling techniques.
We are looking for someone who is:
* Excels in delivering exceptional customer service.
* Effectively manages multiple tasks with competing priorities and deadlines.
* Fosters, builds and maintains positive work relationships.
* Demonstrates a strong focus on detail and accuracy in their work.
What you will typically be responsible for:
* Managing front desk operations, ensuring smooth and efficient service delivery.
* Collating and reviewing Public Works Department's items for the Board of Supervisors Meeting Agendas.
* Assisting in ordering and maintaining supply inventories.
* Managing building and facility requests.
* Processing travel and training requests.
A few reasons you might love this job:
* Be part of a positive and collaborative work environment that values growth and teamwork.
* Engage with a dynamic and diverse workforce, fostering meaningful connections and experiences.
* Enjoy the flexibility of schedule options that support work-life balance.
A few challenges you might face in this job:
* Navigating and resolving complex customer service issues with members of the public in a professional and effective manner.
* Maintaining a high degree of accuracy and attention to detail in all assignments, where precision is critical.
* Balancing multiple priorities and managing competing deadlines within strict timeframes to ensure tasks are completed efficiently.
Competencies Required:
* Decision Making: Choosing optimal courses of action in a timely manner
* Safety Focus: Showing vigilance and care in identifying and addressing health risks and safety hazards
* Using Technology: Working with electronic hardware and software applications
* Attention to Detail: Focusing on the details of work content, work steps, and final work products
* Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity
* Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability
* Writing: Communicating effectively in writing
* Customer Focus: Attending to the needs and expectations of customers
* Handling & Resolving Conflict: Managing interpersonally strained situations
* Leadership: Guiding and encouraging others to accomplish a common goal
* Business Process Analysis: Defining, assessing, and improving operational processes and workflow
* Project Management: Ensuring that projects are on-time, on-budget, and achieve their objectives
* Strategic Thinking & Perspective: Evaluating immediate actions in context of achieving long range objective
While this recruitment is to fill a current opening in Contra Costa Public Works, the eligible list may also be used for other County departments. To read the complete job description, please visit the website, ******************************************************************
The eligible list established from this recruitment may be used to fill future openings for up to six (6) months.Education: Possession of an Associate Degree from an accredited college or university.
Experience: Two (2) years of full-time, or its equivalent, clerical experience which included lead or supervisory responsibilities.
Substitution: Two (2) years of full-time, or its equivalent, clerical experience may be substituted for the required education.
Other Requirements: Appointments to certain designated positions may require that a portion of the requisite work experience be in a specialized area.
Desirable Qualifications:
* A strong understanding of the principles and best practices of efficient office operations to ensure seamless workflow and productivity.
* Proven experience in supervising and leading teams in a professional office setting, demonstrating effective leadership and team-building skills.
* Exceptional tech-savviness, with the ability to quickly adapt to new systems and leverage technology to streamline processes and enhance efficiency.
* Application Filing and Evaluation: Applicants will be required to complete a supplemental questionnaire at the time of application, applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process.
* First Online Multiple Choice Assessment: Candidates who possess the minimum qualifications will be invited to participate in the online multiple-choice assessment. The assessment will be conducted to measure candidates' competencies as they relate to the job. These may include but are not limited to writing, attention to detail, and customer focus. (Weighted 50%) Tentatively scheduled to take place via computer (remotely) 2/20/25 - 2/24/25.
* Second Online Multiple Choice Assessment: Candidates who pass the first online assessment will be invited to the second assessment. The assessment will be conducted to measure candidates' competencies as they relate to decision-making, handling & resolving conflict, and leadership. (Weighted 50%) Tentatively scheduled to take place via computer (remotely) 2/27/25 - 3/3/25.
* Departmental Hiring Interview: TBD
Meeting the minimum qualifications does not guarantee an invitation to participate in the selection process.
The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices.
For recruitment-specific questions, please contact Christine Bissada at *********************************. For any technical issues, please contact the GovernmentJobs' applicant support team for assistance at ***************.
CONVICTION HISTORY
After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources Department will contact you to schedule a fingerprinting appointment.
DISASTER SERVICE WORKER
All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
EQUAL EMPLOYMENT OPPORTUNITY
It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.
Cancer Center Office Manager
Office Manager Job 48 miles from Galt
The Office Manager is an integral part of the team at the BASS Cancer Center. This position will work closely with the Cancer Center Director and the Medical Directors for Medical and Radiation Oncology. As an effective leader, the Practice Manager also influences the atmosphere and relationships of the team and should be effective in:?
Facilitating, encouraging, and participating in improvement efforts alongside team members and patients
Communicating clearly and effectively with team members and doctors to ensure forward progress of the practice goals
Demonstrating humility and displaying interest in team members
Establishing daily processes that provide the team flexibility to perform as effectively as possible
Teaching and coaching patiently and with clarity
Fostering positive and actionable feedback to staff
Requirements
5+ years' experience in medical office management
Working knowledge of medical terminology
Medical office Billing experience
Proficiency with EPIC EMR system and software applications including Microsoft Office Suite.
Strong Communication Skills - Possess strong leadership and communication skills. Must be able to effectively communicate with everyone who passes through the office (physicians, clinical and administrative staff, patients, external vendors, etc).
Behavioral Characteristics - Must be even-tempered, approachable, and have excellent people skills to keep staff motivated and working efficiently.
Conflict Resolutions Skills - Should be able to quickly address, mediate, and resolve conflicts during high-stress situations.?
Multi-Tasking Ability and Detail-Oriented - Possess an eye for detail and capable of streamlining routine office processes. The Office Manager should know when and how to delegate tasks when needed.
Key Duties:?
Day-to-Day Practice Operations - Staff schedules, conduct team huddles, address patient concerns, meet with providers and external vendors
Remain Current in Healthcare Trends - Obtain practice management certifications, maintain professional organization memberships, attend continuing education courses/webinars?
Human Resources and Personnel - Resolve conflicts, maintain personnel records, hire/orientate/evaluate/ discipline/discharge staff, develop s and office policies
Billing and Accounting: - Assist with billing reports and payroll.
Legal Compliance - Ensure all federal and state laws and guidelines are followed (eg OSHA and HIPAA), maintain current licensures and CPR for clinical staff, ensure that medical records are properly stored and released
Manage Expenses - Explore competitive pricing for medical and office supplies, bio-hazard waste removal, consultant fees, answering service, etc.?
Specifics:
Ensure the office is open and closed daily as per established schedules
Manage daily staffing for each department: Medical Assistants, Front Desk, other as assigned
Cross Train Staff Members
Monitor Phones, Workque in EPIC, daily, weekly, monthly assigned work
Oversee Medical Records Department/Scanning/ Forms request, Insurance company Audits, Subpoenas
Interview, hire and train new staff in accordance with HR guidelines
Maintain Job descriptions up to date
Oversee Drug Rep lunches/ Speaker Events
Regularly review productivity and make staffing adjustments as needed
Monitor and approve timecards, overtime, time off etc.
Maintain all office Desktops/Laptops current (Work with IT Vendor)
Conduct Security Risk Assessment yearly with IT Vendor
Maintain Scans Folder online office Directory Current (Update Office Forms)
Maintain All Department Procedure Manuals
Maintain DEA Reporting and checking guidelines
Oversee Prior Authorizations Process
Maintain Clinic schedule and MD On Call assignment Day
Build Epic Schedule and manipulate as needed for MD'S
Track licensure requirements for all MA's, PA's and MD's
Conduct regular monthly and quarterly staff meetings
Conduct Bi-annual mini reviews and Annual performance evaluations for administrative team members
Conduct Safety Meetings quarterly as well as train staff to maintain all
Review and note Collections reports from Billing Department
Maintain Provider Files - Reapplications, licenses, DEA, Continuing Education etc.
Maintain online presence YELP, GOOGLE etc.
Staff Birthdays, Anniversary, Social Coordinating
Workflow Maintenance for out of office MD'S
Building /Office - Address Maintenance issues
Required Educations
High school diploma or GED
Physical Requirements
Prolonged periods sitting at a desk or working on a computer.
Prolonged periods of standing and bending.
Must be able to lift up to 15 pounds at times.
Pay Scale/Ranges:
$35.77-45.60/hour (and the hourly equivalent for salaried employees).*
*Employees actual pay rate will depend on a host of factors including, without limitation, job location, specialty, skillset, education, and experience. The patey scale/ranges shown are representative of the pay rates for the job title reflected above, but an employees actual pay rate will be determined on a case-by-case basis.
Territory Office Manager-Colonial Life- Walnut Creek, California
Office Manager Job 45 miles from Galt
When you join the team at Unum, you become part of an organization committed to helping you thrive. Here, we work to provide the employee benefits and service solutions that enable employees at our client companies to thrive throughout life's moments. And this starts with ensuring that every one of our team members enjoys opportunities to succeed both professionally and personally. To enable this, we provide:
+ Award-winning culture
+ Inclusion and diversity as a priority
+ Performance Based Incentive Plans
+ Competitive benefits package that includes: Health, Vision, Dental, Short & Long-Term Disability
+ Generous PTO (including paid time to volunteer!)
+ Up to 9.5% 401(k) employer contribution
+ Mental health support
+ Career advancement opportunities
+ Student loan repayment options
+ Tuition reimbursement
+ Flexible work environments
**_*All the benefits listed above are subject to the terms of their individual Plans_** **.**
And that's just the beginning...
With 10,000 employees helping more than 39 million people worldwide, every role at Unum is meaningful and impacts the lives of our customers. Whether you're directly supporting a growing family, or developing online tools to help navigate a difficult loss, customers are counting on the combined talents of our entire team. Help us help others, and join Team Unum today!
**General Summary:**
General Summary:
The Territory Office Manager plays a critical role in the management of the Territory Office. Expertise is required to effectively interact with customers, sales representatives and other Territory Core Team members. This role is a key member of the Territory Core Team and a valued partner to the Territory Sales Manager (TSM). The Territory Office Manager is responsible for managing the daily operation of the Territory Office and providing direct support to the TSM by adeptly leveraging office systems and procedures. In addition to Territory Office responsibilities, the Territory Office Manager also has Territory-wide responsibilities. These include: creating and implementing territory procedures, providing budget management and formulating existing account management data.
This role requires: independent judgement, discretion, excellent communication and organizational skills, critical and creative thinking, to contribute to the planning and accomplishment of goals that are significant to the success of the territory. The Territory Office Manager is an energetic professional who excels at wearing multiple hats and is able to work independently with little or no supervision.
**Principal Duties and Responsibilities:**
Office Management (60%):
+ Prioritizes and manages all aspects for the Territory Office, including: maintenance, administration, mailing, shipping, supply and equipment management
+ Partners with the TSM and Territory Core Team members on the creation, implementation and ongoing management of office and territory strategies and procedures
+ Creates and manages the weekly territory schedule
+ Determines the technological and equipment needs of the Territory Office and collaborates with Enterprise partners to fulfill those needs
+ Schedules and participates in conference calls with key business partners
+ Drives the planning and implementation of Territory Launch Day events
+ Partners with the TSM to ensure that office financial objectives are met and budget parameters adhered to
+ Serves as a system expert on various internal sales management systems and advises others on the use of these systems
+ Ensure security, integrity and confidentiality of data and marketing materials housed in the Territory Office
+ Collaborates with territory, regional and Home Office business partners to ensure that business is conducted in a smooth and efficient manner
+ Partner with other Core Team members to accomplish territory recruiting and prospecting goals.
Territory Communication & Meeting Planning (25%):
+ Partner with TSM to create territory communication strategy and drive the execution of that strategy, including the creation/preparation of a territory newsletter
+ Manage the territory's account management process using internal reporting systems
+ Organize and manage territory meetings and events, including: communications, logistics, budget and vendor management
+ Coordinate and attend conference calls with key business partners
+ Draft and distribute territory-wide leadership communications in partnership with the TSM
+ Generate and distribute sales reports to drive growth
+ Create slides and business presentations for delivery by Core Team members
+ Interpret customer inquiries and provide appropriate guidance
Assist Territory Sales Manager (15%):
+ Partner with the TSM to manage the TSM's calendar and schedule
+ Formulate sales projections, weekly sales reports, prospecting activities and recruiting information
+ Evaluate the need for, prepare and distribute information for performance management review sessions
+ Schedule and manage TSM business travel and submit expense reports
+ Create proposals for TSM as needed
+ May perform other duties as assigned
**Job Specifications:**
+ Associates Degree or higher with three or more years of experience as an Office Manager or Administrator is preferred
+ Proven ability to exercise independent judgement
+ Computer skills and proficiency in MS Office (Word, Excel, PowerPoint and Outlook) and other software systems to support office various office operations/communications
+ Excellent time management skills and ability to work independently and prioritize work
+ Strong organizational skills
+ Ability to effectively manage multiple tasks and projects
+ Excellent written and oral communication skills
+ Demonstrates attention to detail
+ Strong problem-solving skills
+ Strong customer service orientation
+ Demonstrates discretion in handling confidential matters
\#LI-PO1
\#LI-ONSITE
~IN1
Unum and Colonial Life are part of Unum Group, a Fortune 500 company and leading provider of employee benefits to companies worldwide. Headquartered in Chattanooga, TN, with international offices in Ireland, Poland and the UK, Unum also has significant operations in Portland, ME, and Baton Rouge, LA - plus over 35 US field offices. Colonial Life is headquartered in Columbia, SC, with over 40 field offices nationwide.
The base salary range for applicants for this position is listed below. Unless actual salary is indicated above in the job description, actual pay will be based on skill, geographical location and experience.
$57,000.00-$107,800.00
Additionally, Unum offers a portfolio of benefits and rewards that are competitive and comprehensive including healthcare benefits (health, vision, dental), insurance benefits (short & long-term disability), performance-based incentive plans, paid time off, and a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not. All benefits are subject to the terms and conditions of individual Plans.
Company:
Colonial Life
Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status.
Office Manager
Office Manager Job 24 miles from Galt
At The Westervelt Company, we are stewards of the land. We believe in sustainable management, conservation and protection of our natural resources. We are committed to our core values of ensuring the safety and well-being of our employees, providing the highest quality products and services for our customers, and developing long-lasting relationships in the communities where we live and work.
We are searching for an experienced Office Manager at our Westervelt Ecological - California facility.
The Office Manager is responsible for maintaining the Sacramento office and all administrative support for the Executive Vice President of WES and senior management.
Primary Duties and Responsibilities:
* Office Administration and Operational Efficiency: oversee daily operations to ensure a welcoming, well-organized, and efficiently run office. Manage calendars, schedule meetings, and coordinate group meeting logistics. Maintain a tidy environment and ensure all supplies and equipment are adequately stocked.
* Meeting, Event, and Travel Coordination for central region staff: plan and organize meetings and events, including scheduling, invitations, and material preparation. Assist with booking travel accommodations as required for all WES Sacramento Managers.
* Provide administrative support to WES Central Leadership, assisting with administrative tasks, scheduling, and handling confidential information with discretion. Maintain calendars, schedule appointments/meetings, prepare meeting agendas.
* Prepare and update reports, i.e., mileage reports, credit card reconciliation and time entry for central staff as needed.
* Policy, Procedure, and Vendor Management: maintain office procedures and policies in alignment with best practices. Serve as the primary liaison for office vendors and the property manager. Oversee facility management and supply procurement.
* Coordinate meetings, agendas, travel, etc. with Headquarters and the satellite offices (Rocky Mountain and Southeast).
* Perform various office-related tasks as needed. Accurately complete and submit forms such as government and insurance documents, adhering to regulatory requirements and compliance standards.
* Electronic and physical file management.
* Fleet vehicle management, ie. Monthly mileage, monthly maintenance records, registration renewals etc.
* Support new hire onboarding, ie. setting up appointments with HR, Safety, Finance and IT.
* Maintain a professional and collaborative approach to office interactions
* All other duties and responsibilities as assigned.
Required Qualifications:
1) Education - High school diploma or GED
2) Experience - 5-7 years
Essential Experience
* Computer skills including basic programs (Adobe, MS Word, MS Excel, PowerPoint)
* Excellent organizational skills
* Good interpersonal and communication skills
* Ability to multi-task and be flexible with changing work tasks and assignments
* Ability to work in a fast-paced, high workload environment
Preferred Experience
* Experience with database management software such as Salesforce
* Marketing experience or technical editing skills
* Experience in the environmental field
* Experience with administrative support for an executive
3) Job Specific Competencies
* Decision Making
* Managing Work
* Planning & Organizing
* Technical/Professional Knowledge
Equal Opportunity Employer: Minority/Female/Disabled/Veteran/Gender Identity/Sexual Orientation
The base salary range for this position is $53,000 - $79,500. Actual base salary is based on the experience and qualifications of the selected candidate.
Front Office Supervisor (Clinic)
Office Manager Job 24 miles from Galt
Join Elica's mission and become a part of a team where every day is an opportunity to make a positive impact in your community! At Elica Health Centers, we share a common goal: provide the best possible patient care to our growing community! Our passion extends throughout Elica, from the exceptional healthcare services we provide to our underserved patients at our Community Health Clinics and state-of-the-art mobile medicine program, Health on Wheels, to our Resource Center where we empower patients and members of the community to connect with resources to help them build healthy and full lives.
WHAT YOU'LL DO:
The Clinic Front Office Supervisor oversees front office operations to ensure patient flow runs smoothly. This person will be responsible for supervising the day to day front desk administrative functions and for ensuring that clinic support staff meet Elica policies and procedures. The right candidate will create a professional and friendly atmosphere for all patients, staff and visitors and ensures that front office staff provide accurate, complete registration with excellent customer service. Coaches employees to improved performance in the completion of their job duties and with customer service. The Front Desk Supervisor may fill in at the front desk when necessary.
BENEFITS:
* Retirement Savings Made Easy: Enjoy a 403(b) retirement plan with up to 4% employer matching and 100% immediate vesting-start building your future from day one!
* Comprehensive Healthcare Options: Choose from two Anthem Blue Cross PPO plans for medical, plus dental and vision coverage for you and your family.
* Employer-Funded HRA: Our Health Reimbursement Arrangement helps cover out-of-pocket medical costs, giving you peace of mind.
* Flexible Spending Accounts: Take advantage of two FSA options: Health Care FSA and Dependent Care FSA, tailored to suit your needs.
* Security for the Unexpected: We provide company-paid basic Life and AD&D Insurance, with options to enhance coverage.
* Enhanced Protection: Explore additional benefits like Hospital Indemnity, Critical Illness, and Accident Insurance, plus ID Theft Protection and Pet Insurance.
* Time to Recharge: Enjoy accrued paid time off, paid holidays, and Employee Assistance Plan (EAP) access, which includes counseling, financial, and legal services, along with a vast library of online resources.
* Invest in Yourself: Benefit from our Tuition Reimbursement Program for ongoing education and growth, plus CME/CEU and license reimbursements for eligible roles.
This is more than just a benefits package-it's a commitment to your health, well-being, and professional success!
Learn more about Elica's services and mission at our website or check us out on Facebook.
Compensation - Dependent Upon Experience
$25.00 - $32.50 an hour
Requirements
WHAT ARE WE LOOKING FOR?
The successful candidate will be willing and able to:
* Checks voicemail, answers external and internal phone calls; resolves questions as appropriate, transfers calls to the appropriate department/staff as needed.
* Checks-in patients and completes full registration in a timely manner including scanning in completed patient intake packet, insurance card, and identification card into Athena.
* Chart preparation to ensure all patients chart include full registration, insurance card, demographics and forms updated accordingly.
* Uses critical thinking skills to address patient intake and registration questions, correctly referring to Eligibility Workers when appropriate.
* If an Eligibility Worker is not available, checks patient eligibility on the state medical website, calls private insurances and/or Medicare to check patient's eligibility.
* Schedules appointments and manages patients' appointments according to the Providers schedule.
* Completes assigned tasks in personal in-box and workflow dashboard in-box.
* Collects payment from patients at time of registration as well as additional payments needed after the visit. Reconciles transactions for cash each time cash is used for payment.
* Submits daily/regular reports and schedules to Supervisor and/or Manager as assigned.
* Demonstrates knowledge of Special programs including Every Woman Counts, Elica's Sliding Fee Discount program, Vaccines for Children, Children's Health and Disability Program and other special programs so as to appropriately support each patient's enrollment.
The successful candidate has:
* High School Diploma or Equivalent
* Current CPR/BLS certification required
* Knowledge of the functions of a community health clinic
* Ability to work independently in a fast-paced, medical office environment with frequent interruptions, public contact, and occasional crisis situations
* Proven ability to effectively communicate, verbally and in writing, with all levels of clinic staff
* Team-oriented and able to work collaboratively with staff.
Additional Requirements
* Must have a current and valid California driver's license and the ability to provide proof of personal auto insurance on the vehicle driven during working hours.
* If selected for an employment opportunity with Elica Health Centers, external hires must provide proof of immunizations (Hepatitis B, MMR, Varicella & Tetanus), tuberculosis clearance, and proof of COVID-19 vaccination status* prior to their scheduled start date. Please be advised that this position is subject to criminal background investigation and drug screen.
Physical Requirements and Work Environment
The work environment is characteristic of a medical clinic environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to handle or feel. The employee is also required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. The employee must also possess hearing and speech to communicate in person and over the phone. The noise level in the work environment is usually quiet.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* Elica Health Centers is a healthcare facility that adheres to the mandates issued by the California Department of Public Health including the recent orders regarding the COVID-19 vaccine. Medical and religious exemptions will be considered.
Office Manager
Office Manager Job 48 miles from Galt
BDTI is a small engineering firm in Walnut Creek that has played an essential role in the development of computer chips over the last 25 years. Today our company is at the heart of a new technology called “computer vision” that enables computers to see and understand the world around them. Computer vision is leading to awesome new products like safer cars, better medical diagnostics, and even kitchen appliances that can cook your food perfectly. BDTI engineers write the software that makes it happen.
But we don't just do engineering; we also operate the Embedded Vision Alliance, a rapidly growing industry association with more than 70 member companies - including companies you've probably heard of, like Intel and Whirlpool. The Alliance's mission is to inspire and educate product creators to add vision technologies to their products. As part of running the Alliance we also run the annual Embedded Vision Summit, a 1,200-person conference in Santa Clara dedicated to computer vision, and several smaller events throughout the year.
Job Description
We're looking to hire an energetic, resourceful, and personable Office Manager to handle accounting, human resources, and operations for both BDTI and the Embedded Vision Alliance.
Qualifications
The ideal candidate will have at least five years of hands-on administrative supervisory experience in a small business environment, solid knowledge of small business accounting in general and QuickBooks Pro in particular, and good knowledge of productivity software, preferably including Excel, Word, PowerPoint, Outlook, Salesforce and the Google Documents suite. In addition, we are looking for someone passionate about producing high quality and who is easy going, friendly and unflappable.
Additional Information
More information can be found at
***************************************************
. Starting salary commensurate with experience.
We provide competitive benefits, including healthcare and a retirement savings plan.
To apply, please send your resume and a cover letter indicating the three top reasons why you think this is the right job for you?
Office Manager
Office Manager Job 48 miles from Galt
BDTI is a small engineering firm in Walnut Creek that has played an essential role in the development of computer chips over the last 25 years. Today our company is at the heart of a new technology called “computer vision” that enables computers to see and understand the world around them. Computer vision is leading to awesome new products like safer cars, better medical diagnostics, and even kitchen appliances that can cook your food perfectly. BDTI engineers write the software that makes it happen.
But we don't just do engineering; we also operate the Embedded Vision Alliance, a rapidly growing industry association with more than 70 member companies - including companies you've probably heard of, like Intel and Whirlpool. The Alliance's mission is to inspire and educate product creators to add vision technologies to their products. As part of running the Alliance we also run the annual Embedded Vision Summit, a 1,200-person conference in Santa Clara dedicated to computer vision, and several smaller events throughout the year.
Job Description
We're looking to hire an energetic, resourceful, and personable Office Manager to handle accounting, human resources, and operations for both BDTI and the Embedded Vision Alliance.
Qualifications
The ideal candidate will have at least five years of hands-on administrative supervisory experience in a small business environment, solid knowledge of small business accounting in general and QuickBooks Pro in particular, and good knowledge of productivity software, preferably including Excel, Word, PowerPoint, Outlook, Salesforce and the Google Documents suite. In addition, we are looking for someone passionate about producing high quality and who is easy going, friendly and unflappable.
Additional Information
More information can be found at **************************************************** Starting salary commensurate with experience. We provide competitive benefits, including healthcare and a retirement savings plan.
To apply, please send your resume and a cover letter indicating the three top reasons why you think this is the right job for you?
Dental Office Manager
Office Manager Job 43 miles from Galt
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a **Dental Office** **Manager** , which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives.
**Job Type:** Full-Time
**Salary:** $69000 - $75000 year + monthly and quarterly incentive earnings **
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free Continuous Learning through TAG U
**How You'll Make a Difference:**
As a **Dental Office Manager** , you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Hire, develop, manage and retain the office staff
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability
+ Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance
+ Additional tasks as required
**Preferred Qualifications**
+ Minimum of one year of managing a team of direct reports
+ High school diploma or equivalent; college degree is preferred
+ A people centric leader who motivates and inspires others
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_**Limitations apply, please see recruiter for details_
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._
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Front Office Manager/Best Western Plus
Office Manager Job 29 miles from Galt
The Front Office Manager will be responsible for the successful operation and administration of all departments in the hotel. The ideal candidate will have a combination of education, and training/experience that provides the required skills such as hiring and processing staff, writing schedules, assisting with payroll/accounting, handling employee relations and maintaining proper security of all cash funds. A minimum of two years' experience and a college degree, or equivalent, is preferred. This position requires the ability to assist in the balancing of departments while focusing on providing an exceptional experience to every guest and maximizing profitability at the same time. We are seeking an energetic, service-oriented leader who can effectively direct, train, coach, motivate, engage and provide feedback to the staff, supervisors and managers on a daily basis in accordance with the standards of Core Hotels, LLC. and BWI. Any Best Western or hotel background is a plus!
Responsibilities:
Manage all Front Office operations to include, but not limited to, guest service and registration (check in/check out), room availability, guest service standards and initiative, product quality, cost controls and overall profitability, systems use and management, forecasting, department management, policy and procedure implementation and enforcement and meeting participation and facilitation.
Monitor and develop team member performance to include, but not limited to, providing supervision, scheduling, conducting counseling and evaluations and delivering recognition and reward.
Monitor and assess service and satisfaction trends, evaluate and address issues and make improvements accordingly
Ensure compliance with BWI and Core Hotel, LLC. standards
Meet and greet guests and respond to guest inquiries, requests and issues in a timely, friendly and efficient manner and resolves guest concerns
Assist in leading, directing and managing all hotel operations including, but not limited to, hotel budgeting and forecasting, strategic planning, managing balanced scorecard performance, implementing and complying with all company policies and brand standards, overseeing sales and marketing initiatives, responding to guests inquiries and resolving concerns, and meeting participation and facilitation
Serve as multi-department head for Operations, Front Office and Property Operation
Assist in recruiting, hiring, supervising, training, assessing and evaluating, coaching and counseling and recognizing and rewarding department heads
Oversee service quality, operational efficiency, guest satisfaction, standards compliance and service and financial measurement
Assist in identifying operational performance, productivity and efficiency gaps and implementing measures to correct those deficiencies
Ensure guest and team member satisfaction
Serve and act as General Manager in his or her absence
Responsible for managing the housekeeping/laundry department as well as some housekeeping responsibilities
Job Requirements
College Degree preferred. Visual Matrix PMS preferred. Minimum of two years of experience in a similar position. Knowledge of front desk/accounting/Human Resources procedures and protocol. Exceptional communication skills. Bilingual English/Spanish a plus! Ability to manage multiple priorities in a fast-paced environment.
Office Manager
Office Manager Job 24 miles from Galt
Service Center
Sacramento - Fulton South
Caliber Collision has an immediate job opening for an Office Manager to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring.
OUR OFFICE MANAGER FOR THIS POSITION CAN MAKE UP TO:
$21.00 - $25.00 per hour
BENEFITS OF JOINING THE CALIBER FAMILY
Benefits from day one: Immediately eligible for medical, dental and vision
Industry Comparable Pay - Paid weekly and eligible for overtime
Paid Vacation & Holidays - Can begin accruing day 1
Career growth opportunities - we promote from within!
A career for life: You'll gain hands-on experience within a production shop
REQUIREMENTS:
3+ years of experience within a customer facing environment
2+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred)
Must have a valid driver's license and be eligible for coverage under our company insurance policy
ABILITES/SKILLS/KNOWLEDGE
Effective verbal and written communication skills
Ability to navigate multiple software systems, i.e., Microsoft Office Suite
Work through competing priorities and adapt easily to a fast-paced environment
Ability to provide personable, friendly customer service to internal and external customers
Caliber is an Equal Opportunity Employer
Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.
Hospital Office Manager
Office Manager Job 11 miles from Galt
Create a healthier, brighter future for pets, pet parents and people! If you want to make a real difference, create an exciting career path, feel welcome to be your whole self and nurture your wellbeing, Petco is the place for you. Our core values capture that spirit as we work to improve lives by doing what's right for pets, people and our planet.
* We love all pets like our own
* We're the future of the pet industry
* We're here to improve lives
* We drive outstanding results together
* We're welcome as we are
Petco is a category-defining health and wellness company focused on improving the lives of pets, pet parents and Petco partners. We are 29,000 strong and operate 1,500+ pet care centers in the U.S., Mexico and Puerto Rico, including 250+ Vetco Total Care hospitals, hundreds of preventive care clinics and eight distribution centers. We're focused on purpose-driven work, and strongly believe what's good for pets, people and our planet is good for Petco.
Position Purpose:
The purpose of the Hospital Operations Manager is to provide daily leadership to our hospital and partner with Hospital Veterinarian(s). The Hospital Operations Manager partners with our retail store partners to provide a smooth and profitable operation by creating a culture of high-quality patient care and exceptional customer service, as well as driving revenue and managing costs. The Hospital Operations Manager represents the mission and values of the hospital and Petco to all clients. Our partners are empowered to do what it takes to create an exceptional client and patient experience. The Hospital Operations Manager coordinates the overall operations of the hospital and cultivates a supportive and collaborative team environment by fostering cohesion and motivation within the team. If you have a passion for pet health and wellbeing, we'd love to have you on our team!
Essential Job Functions
The essential duties and responsibilities that are required of this position. This section includes the primary accountabilities or duties of the role. The Hospital Operations Manager must be able to perform all the following duties and responsibilities with or without reasonable accommodation:
* Lead hospital paraprofessionals to drive operational excellence, efficiency, high standard patient care and excellent client experience.
* Create productive, collaborative and seamless relationships with all veterinarians in the hospital to drive a positive culture and cohesive team environment.
* Point person for all day-to-day functions of the practice including, but not limited to - veterinarian and support partners scheduling, equipment function and maintenance, inventory control and ordering, proper invoicing, patient scheduling, team training, radiological safety program and handling elevated client concerns.
* Oversee hiring, training, reviewing, counseling and separation of paraprofessional partners, in partnership with AOM (Area Operations Manager) and Human Resources Business Partner.
* Assume scheduling responsibilities for all paraprofessional partners, with the expectation to schedule a minimum of two weeks out. Maintain all hospital partner points in accordance with Petco's punctuality and attendance policy.
* Create and maintain doctor's schedule with support from Area or Regional Medical Director as needed.
* Review P&L monthly reporting, and partner with Area Operations Manager to increase revenue growth and exceed financial targets set by Finance team.
* Escalate partner or client issues to Area Operations Manager, Area Medical Director and/or HRBP as required.
* Interface and collaborate with Petco store team to drive a seamless complete care customer experience.
* Schedule appointments, provide client education, relay test results to doctor and clients, maintain and update hospital inventory, maintain client/patient records within the practice management system and manage accounts receivable.
* Keep hospital environment neat and clean; maintain OSHA standards, perform and maintain regular cleaning of environment based on necessity as well as based on a pre-determined maintenance schedule
* Uphold and enforce all policies of Petco and Vetco Total Care.
Other Duties and Responsibilities:
* Patient care always comes first.
* Any issues with patient clients or hospital partners are dealt with and resolved as they occur, or as soon as is possible.
* Exceptional teamwork and commitment to achieve shared goals to benefit the entire company of Petco.
* Collaborate with the Retail Team to drive a positive cultural and cohesive team environment
* Provide backup front desk support as needed including answering telephones.
* Perform additional duties and special projects as assigned.
Nature of Supervision:
The incumbent reports to the Area Operations Manager.
Planning and Problem Solving:
The Hospital Operations Manager must possess excellent planning skills while scheduling the hospital paraprofessional partners in order to ensure adequate coverage while making sure the hospital does not exceed forecasted payroll costs. The Hospital Operations Manager will also play a crucial role in ensuring that day-to-day operation of the hospital is efficient and provides an optimal experience for our patients and guests.
Impact:
This position will impact the organization by contributing to the growth of productive practice while focusing on a high-quality standard of care. From an overall hospital organizational standpoint, this position in critical to ensuring that we have a cohesive, well-trained, and motivated medical support team. The desired result is the creation of an optimal environment that ensures partner retention, patient well-being, and customer satisfaction.
Supervisory Responsibility:
This position includes 1 or more direct reports (Veterinary Technicians, Vet Assistants, and Concierge partners) with daily responsibilities that include recruiting, interviewing, hiring, training, mentoring/coaching, assignment delegation and partnering with Human Resources on discipline up to and including termination.
Minimum Requirements:
* 2-3 years previous experience working in a veterinary practice. In lieu of veterinary experience, must have 2+ years of strong leadership experience.
* Must have excellent written and verbal communication skills.
* Ability to make decisions, delegate tasks and responsibilities and drive results with hospital partners
* Must be compassionate and sympathetic and be able to maintain a professional attitude and demeanor during emotional and stressful situations.
* Must have telephone etiquette and basic computer skills.
* Must be a team player willing to continue learning, offer creative ideas and accept continual change.
* Basic computer skills i.e. Microsoft Office suite
Desired Requirements
* 3- 5 years previous experience working in veterinary practice
* Previous P&L management
* Bachelor's degree or equivalent experience
* 3+ years in a management role, including customer service
* Reporting and data analysis experience
* Veterinary Assistant/Technician experience in positions of increased responsibility
* Licensed Veterinary Technician or Certified Veterinary Assistant (not required)
* Change agility- Works productively and able to navigate ambiguity or uncertainty while assuming positive intent in a fast-paced and evolving environment.
* Desire to Learn - Demonstrates flexibility and resilience in response to obstacles, constraints, adversity, and mistakes. Constructively and resourcefully adapts to changing needs, conditions, priorities or opportunities. Seeks out opportunities to learn from new discoveries, innovations, ways of looking at things, knowledge, and ideas. Invites and incorporates both giving and receiving productive and well-intentioned feedback.
* Drive for Results -- Initiate decisive, timely actions to address important issues. Demonstrates a strong sense of ownership and a commitment to achieving meaningful results. Sets challenging, clear goals/targets and expectations for achieving business results. Drives initiatives/efforts while taking personal responsibility to make decisions and execute actions.
Work Environment:
The majority of job duties are conducted in the Veterinary Hospital. Position requires bending, kneeling, lifting (up to 30 pounds, as necessary) and standing for long periods of time. A large amount of this partner's time will be spent in direct contact with clients and their pets.
Contacts:
This position will regularly communicate with clients, veterinary specialists, store partners, and companies that provide products and/or services that the practice utilizes. The right candidate will be able to positively represent the hospital and Petco within the professional community and to our guests.
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Petco Animal Supplies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or any other protected classification.
The pay ranges outlined below are presented in accordance with state-specific regulations. These ranges may differ in other areas and could be subject to variation based on regulatory minimum wage requirements. Actual pay rates will depend on factors such as position, location, level of experience, and applicable state or local minimum wage laws. If the regulatory minimum wage exceeds the minimum indicated in the pay range below, the regulatory minimum wage will be the minimum rate applied.
$21.25 - $33.75
Hourly or Salary Range will be reflected above. For a more detailed overview of Petco Total Rewards, including health and financial benefits, 401K, incentives, and PTO -see ********************************************
To translate this webpage to Spanish or other languages on your internet browser click the translate button to the right of your browser address bar. Additional instruction can be found here: ************************************************************************************
Para traducir esta página web al español u otros idiomas en su navegador de Internet, haga clic en el botón de traducción a la derecha de la barra de direcciones de su navegador. Puede encontrar instrucciones adicionales aquí:
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Office Manager/Coordinator
Office Manager Job 34 miles from Galt
Roles & Responsibilities: With a focus on excellent customer service, efficiency and time management, a well-organized Office Manager, in addition to overseeing and handling inbound and outbound communication with all customers, will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and task delegation. Below is a list of various specific duties, not limited in overall scope and subject to change:
Reconcile sales software and accounting software transactions.
Handle A/R and prepare deposits for bank run.
Negotiate pricing with vendors to stay current in market place ongoingly.
Manage the day to day operations of the staff Customer Service Rep. (if applicable)
Answer inbound phone calls promptly during business hours. (if applicable)
Pre-screen incoming leads/potential customers in a proper manner. (if applicable)
Respond to any voicemails and/or messages from answering service. (if applicable)
Manage and respond the inbound email correspondence and forward accordingly.
Greet customers and all other visitors to the showroom promptly and professionally (if applicable).
Schedule estimate appointments properly using the appropriate customer software.
Quote product by telephone for potential new clients/customers.
Assist Estimators with follow up on pending estimates by phone and/or email.
Strategically schedule work appointments for Installation Techs, along with customers accordingly.
Troubleshoot issue(s) from field if needed, working with GM/vendors and Technicians to find solutions.
Check order confirmations from fabricators/vendors for size and pricing accuracy.
Oversee proper filing of daily work orders and estimates.
Process timesheets for payroll processing.
Prepare Accounts Receivable and prepare deposits for bank daily.
Reconcile sales software and accounting software transactions as required.
Qualifications & Educational Requirements:
1-2 years' residential glass experience (ordering, estimating, office/project management) preferred.
HS Diploma or equivalent.
2 or 4-year college degree preferred.
All candidates must pass initial background check and drug test.
Preferred Skills:
Excellent verbal/written communications skills.
Microsoft Office proficient (Word, Excel).
Experience with QuickBooks Online and web based software preferred.
*Eligibility for company benefits is optional and contingent upon completion of an initial employee probationary period. Compensation: $18.00 - $23.00 per hour
Glass Guru is a franchise system. Each location is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of that franchise. All inquiries about employment at this franchise should be made directly to the franchisee, and not to Glass Guru Corporate.
Administrative Office Manager
Office Manager Job 22 miles from Galt
Mentor Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You'll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived.
$42,000.00 / year
Office Manager
Looking for rewarding work in an organization dedicated to making an impactful difference in the lives of others? Bring your skills to a team-based workplace with a client-first mission. The Office Manager oversees day-to-day office operations, playing a fundamental role in the organization and its success.
* Oversee payroll, ordering of office equipment and supplies, accounts payable processing and help with travel arrangements.
* Maintain systems for databases, mailing lists, current licenses, and contracts.
* Arrange events and meetings for management team.
* Supervise administrative support positions including interviewing, hiring, orientation, training, and performance evaluations.
* Act as liaison with IT department and manage technology setup for office, including inventory and collection of equipment.
Qualifications:
* Associate's Degree in related field.
* 1-3 years of administrative and supervisory experience.
* Proficiency in accounting and basic computer skills/applications.
* Effective communication skills and strong interpersonal skills.
* Exceptional attention to detail and a commitment to quality.
* Commitment to the company is client-first mission and values.
Why Join Us?
* Full compensation/benefits package for full-time employees.
* 401(k) with company match.
* Paid time off and holiday pay.
* Complex work with meaningful outcomes.
* Enjoy job security with nationwide career development and advancement opportunities.
We have meaningful work for you come make a difference and join our team -- apply today!
Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.
We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.
As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.
Front Office Manager/Best Western Plus
Office Manager Job 29 miles from Galt
The Front Office Manager will be responsible for the successful operation and administration of all departments in the hotel. The ideal candidate will have a combination of education, and training/experience that provides the required skills such as hiring and processing staff, writing schedules, assisting with payroll/accounting, handling employee relations and maintaining proper security of all cash funds. A minimum of two years' experience and a college degree, or equivalent, is preferred. This position requires the ability to assist in the balancing of departments while focusing on providing an exceptional experience to every guest and maximizing profitability at the same time. We are seeking an energetic, service-oriented leader who can effectively direct, train, coach, motivate, engage and provide feedback to the staff, supervisors and managers on a daily basis in accordance with the standards of Core Hotels, LLC. and BWI. Any Best Western or hotel background is a plus!
Responsibilities:
Manage all Front Office operations to include, but not limited to, guest service and registration (check in/check out), room availability, guest service standards and initiative, product quality, cost controls and overall profitability, systems use and management, forecasting, department management, policy and procedure implementation and enforcement and meeting participation and facilitation.
Monitor and develop team member performance to include, but not limited to, providing supervision, scheduling, conducting counseling and evaluations and delivering recognition and reward.
Monitor and assess service and satisfaction trends, evaluate and address issues and make improvements accordingly
Ensure compliance with BWI and Core Hotel, LLC. standards
Meet and greet guests and respond to guest inquiries, requests and issues in a timely, friendly and efficient manner and resolves guest concerns
Assist in leading, directing and managing all hotel operations including, but not limited to, hotel budgeting and forecasting, strategic planning, managing balanced scorecard performance, implementing and complying with all company policies and brand standards, overseeing sales and marketing initiatives, responding to guests inquiries and resolving concerns, and meeting participation and facilitation
Serve as multi-department head for Operations, Front Office and Property Operation
Assist in recruiting, hiring, supervising, training, assessing and evaluating, coaching and counseling and recognizing and rewarding department heads
Oversee service quality, operational efficiency, guest satisfaction, standards compliance and service and financial measurement
Assist in identifying operational performance, productivity and efficiency gaps and implementing measures to correct those deficiencies
Ensure guest and team member satisfaction
Serve and act as General Manager in his or her absence
Responsible for managing the housekeeping/laundry department as well as some housekeeping responsibilities
Job Requirements
College Degree preferred. Visual Matrix PMS preferred. Minimum of two years of experience in a similar position. Knowledge of front desk/accounting/Human Resources procedures and protocol. Exceptional communication skills. Bilingual English/Spanish a plus! Ability to manage multiple priorities in a fast-paced environment.