Office manager jobs in Galveston, TX

Overview The Front Office Manager is responsible for ensuring the operation of the Concierge, PBX and Front Office in an attentive, friendly, efficient and courteous manner, providing all guests with quality service prior to and throughout their stay. Must have a continued focus on all Five Diamond Standards. Responsibilities Review Front Office staff's worked hours for payroll and submit to accounting on a timely basis. Prepare employee schedule according to business forecast, payroll budget guidelines and productivity requirements. Maintain a professional working relationship and promote open lines of communication with managers, employees and other departments. Ensure associates greet and welcome all guests approaching concierge desk and valet stand. Qualifications At least 4 years of progressive experience in a hotel or a related field; or a 4 year college degree and at least 1 year of related experience; or a 2 year college degree and 2 or more years of related experience. Supervisory experience required. Must be proficient with computers, to include spreadsheets and word processing. Tipped Position This position does not earn tips At least 4 years of progressive experience in a hotel or a related field; or a 4 year college degree and at least 1 year of related experience; or a 2 year college degree and 2 or more years of related experience. Supervisory experience required. Must be proficient with computers, to include spreadsheets and word processing.

Job DescriptionNew USDA-certified meat processing facility is seeking office personnel for meat processing orders and other general office tasks. The ideal candidate should have a customer friendly attitude and have knowledgeable of meat cuts for cattle and swine.

The Office Manager serves as the senior administrative leader of the Engineering and Facilities department, providing strategic oversight of financial operations, payroll administration, regulatory compliance, and emergency preparedness initiatives. This position is responsible for managing the departmental budget, maintaining critical operating permits and contractual agreements, coordinating disaster response protocols, and providing backup support to the Administrative Coordinator as needed. Success in this role requires advanced financial acumen, exceptional organizational capabilities, and the ability to manage complex operational systems in support of the department's mission and institutional objectives. Responsibilities: Accounting and Budgets Prepare the annual operating budget in close cooperation with the Department Head and Team Leaders Maintain account files and track departmental expenses, including purchase orders and credit card purchases Coordinate the preparation of purchase orders, receipt of supplies and confirmation of services within Microsoft Dynamics 365. Submit finalized purchase orders along with corresponding invoices to the accounting department for processing. Monitor and follow up on outstanding purchase orders and overdue invoices to ensure timely resolution for E&F department, Special Projects, and Exhibitions. Reconcile department expense reports on a monthly basis Monitor and track the budget in Oracle, resolve variances and discrepancies with the Accounting Department with the Department Head and Team Leaders Inspections, Contracts, and Permits Regularly review operating permits and ensure that they are posted and in compliance with relevant City and State regulations In close cooperation with the Department Head, manage engineering and facility-related contracts, including renewals and filing Submit monthly sub-meter readings and work with city inspectors for meters Maintain schedule of work performed to ensure all machinery is inspected annually, including boilers, chillers, backflows, and elevators Hurricane & Disaster Preparation Coordinate staffing and document labor during hurricanes, storms, and other weather-related events Assist the Security Department in scheduling and setting up meals Coordinate the procurement of emergency supplies and equipment Communicate department updates relating to hurricane/disaster status Supply Inventory, Ordering, and Contractors Oversee the procurement of office supplies and equipment Maintain the inventory of maintenance forms and safety gear Coordinate uniform sizing for new staff and procurement of uniforms for all department staff Event Support and Facilities Work Orders Support the Administrative Coordinator with managing the EMS service request process and facility work orders process Provide backup as needed in Event Management System (EMS) and the E&F SharePoint site for coordinating information and assigning tasks or event support to the E&F team Travel and Training Coordinate all travel arrangements for department staff and oversee the processing of all travel expenses Support the coordination of staff training outside of the MFAH Administrative Support and Additional Responsibilities Perform general administrative duties to support the Engineering and Facilities department Photograph, document, and maintain files of any property damage and repairs Coordinate with Accounting on insurance claims In close collaboration with Human Resources to help coordinate staff recruitment and onboarding, ensure that MFAH policies and procedures are being implemented and followed Maintain radio inventory and perform minor repairs to radios such as replacement of batteries and antennas; manage third-party repair as needed Arrange for all engineer license letters and renewals Coordinate movement and pickup of trash and recycling throughout all museum properties Assist Chief Engineers to track shift changes, shift coverage, and differential pay Perform other duties as assigned Skills, Knowledge, and Abilities: Able to work with a wide variety of individuals and inspire enthusiasm for the MFAH Strong interpersonal and customer relation skills and the ability to effectively communicate and interact with Museum employees, outside contractors, and the general public Excellent organizational skills with the ability to focus on details; effectively prioritize and handle multiple tasks Display willingness to make decisions; exhibit sound and accurate judgment; support and explain reasoning for decisions; include appropriate people in decision-making process and make timely decisions Must be able to work under pressure in a proactive manner, independently and in the presence of tight deadlines Must work consistently at the office; ensure work responsibilities are covered when absent and arrive to meetings and appointments on time Knowledge of general business software and ability to learn new applications; proficiency in Microsoft Office (Word, Excel, Visio) Basic accounting knowledge to handle budget projections and accruals Understanding of engineering and maintenance terminology Conflict management skills, discretion, good judgment, and helpful attitude required Balance team and individual responsibilities; exhibit objectivity and openness to others' views; give and welcome feedback; contribute to building a positive team spirit and support everyone's efforts to succeed Discretion and the ability to maintain confidentiality Able to communicate effectively both verbally and in writing Education and Experience: A minimum of five years professional experience in an administrative support or management function Bachelor's degree or equivalent combination of experience and education from which comparable and demonstrable knowledge, skills and abilities have been achieved Experience with D365/AX software preferred Experience in the mechanical, construction, or facilities fields preferred Experience in accounting, procurement, and budgeting preferred Equal Opportunities for All At the MFAH, we believe that diversity, equity, accessibility, and inclusivity are fundamental to our organization. We welcome all candidates whose experience has prepared them to contribute to our organization and our pledge for workplace diversity, inclusion, and excellence. Our commitment to our policy and practice of nondiscrimination represents more than good intentions. It provides for employment decisions that are made without regard to race, creed, color, age, gender, sexual orientation, religion, national origin, gender identity or expression, genetic information, disability, or veteran status, or any other protected characteristic as established by law or any other reason unrelated to your ability to join and contribute to our organization and support our mission to provide a museum experience for all. Research shows that individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role. The MFAH is equally committed to the full inclusion of all qualified individuals interested in employment with the organization. As part of this commitment, we want to ensure that persons with disabilities are provided reasonable accommodation needed to 1) participate in the job application or 2) interview process; 3) perform essential job functions; and/or 4) participate in the benefits and privileges of employment with the MFAH. If reasonable accommodation is needed, please contact the human resources department: ***********

We are looking for a Dental Office Manager to join our team! As a Dental Office Manager, you will lead the office in day-to-day operations in support of the doctors and office staff to help develop the practice while providing an exceptional patient experience. Responsibilities Resonsibilities Deliver an exceptional patient experience by addressing patient concerns and education of treatment options, verification of insurance, collection of payment Regular review of business results, profit and loss management, creation of strategies and plans to improve business performance Work in collaboration with providers and office staff to ensure priorities and work assignments are communicated regularly Lead strategic local marketing initiatives that help drive brand awareness and new patient growth Ensure compliance with health and safety regulations Travel as needed for training and to perform job functions Benefits for FT Employees Healthcare Benefits (Medical, Dental, Vision) Paid time Off 401(k) Employee Assistance Program Qualifications Qualifications Minimum of high school diploma or equivalent required; bachelor's degree preferred 2+ years of leadership/management experience, dental experience preferred Strong communication and customer service skills to deliver an exceptional experience Proven leadership abilities, relationship building skills and team motivation Excellent multi-tasking and organizational skills Western Dental Services, Inc. and all relevant affiliates are Equal Opportunity Employers.

Job Posting: Dental Office Manager at Smile Avenue Family Dentistry At Smile Avenue Family Dentistry, we pride ourselves on being more than just a dental practice; we are a community that puts people first, dedicated to growth and excellence. Located in the vibrant community of Cypress, Texas, our expanding multi-location practice seeks an experienced and proactive Dental Office Manager. This full-time, on-site role is crafted for a leader passionate about fostering an environment that enhances patient experiences, streamlines operations, and cultivates a positive workplace for all. Job Description As the Dental Office Manager for Smile Avenue Family Dentistry, you will play a crucial role in maintaining the efficiency of our dental office operations. You will directly contribute to the growth of our practice through leadership, dedication to patient care, and the enhancement of operational procedures. This is not a remote job, hence your influential presence in the office will make a significant impact on our team and patients alike. Duties and Responsibilities Supervise and support front office staff, including dental assistants and hygienists, ensuring a synergistic work environment. Coach, mentor, and enhance team accountability, focusing on high-quality dental care and customer service. Manage employee schedules, conduct performance reviews, and foster a spirit of continuous improvement and professional development amongst team members. Ensure smooth patient flow throughout the day to optimize efficiency and patient satisfaction. Handle operational intricacies such as appointment scheduling, patient communications, and the management of medical records under HIPAA guidelines. Oversee financial aspects including billing, payroll, and budgeting, while ensuring the profitability of the practice. Maintain adherence to clinical and administrative policies and ensure compliance with all regulatory bodies such as OSHA and state dental boards. Resolve patient issues with tact and professionalism, enhancing the patient experience and maintaining a positive public image for the practice. Lead by example using advanced communication skills to promote a team-oriented environment. Requirements A minimum of 3 years of experience in dental office management or related healthcare facility management. Demonstrated leadership skills with a robust ability to manage, inspire, and lead a team. Comprehensive understanding of dental office procedures and workflows. Excellent problem-solving skills, with a proven record of implementing efficient protocols. Strong organizational abilities coupled with proficient knowledge of financial practices including budgeting, payroll, and accounting. Proficient in dental practice management software as well as general computer literacy. Solid communication skills, both verbal and written, ensuring clear and effective interaction with staff and patients. Commitment to keeping a positive, patient-centered approach that aligns with the values and vision of Smile Avenue Family Dentistry. Capable of handling multiple tasks simultaneously in a fast-paced environment. Why Join Smile Avenue Competitive pay (Based on experience) Medical & dental benefits plus EXCITING Profit Share. Paid time off and holidays. Continuous leadership development and training opportunities. A supportive, innovative culture where your ideas matter and your work is recognized.

We are looking for a Dental Office Manager to join our team! As a Dental Office Manager, you will lead the office in day-to-day operations in support of the doctors and office staff to help develop the practice while providing an exceptional patient experience. Responsibilities Resonsibilities * Deliver an exceptional patient experience by addressing patient concerns and education of treatment options, verification of insurance, collection of payment * Regular review of business results, profit and loss management, creation of strategies and plans to improve business performance * Work in collaboration with providers and office staff to ensure priorities and work assignments are communicated regularly * Lead strategic local marketing initiatives that help drive brand awareness and new patient growth * Ensure compliance with health and safety regulations * Travel as needed for training and to perform job functions Benefits for FT Employees * Healthcare Benefits (Medical, Dental, Vision) * Paid time Off * 401(k) * Employee Assistance Program Qualifications Qualifications * Minimum of high school diploma or equivalent required; bachelor's degree preferred * 2+ years of leadership/management experience, dental experience preferred * Strong communication and customer service skills to deliver an exceptional experience * Proven leadership abilities, relationship building skills and team motivation * Excellent multi-tasking and organizational skills Western Dental Services, Inc. and all relevant affiliates are Equal Opportunity Employers.

** MUST BE EXPERIENCED ** A People-First Culture Recognized for Excellence! At URBN Dental, we value individuals who bring positivity, care, and energy to a fast-paced environment. We're currently seeking Office Managers to lead our growing teams in Houston. With state-of-the-art offices throughout the area and more opening soon, this role offers real opportunities for career growth within one of Texas's most trusted dental groups. URBN Dental has been featured in Vanity Fair, The New Yorker, and recognized as one of Inc. Magazine's Best Places to Work. With over 5,000 five-star reviews, we're proud to be known for our culture, innovation, and patient-first care. 📍Location: Houston, TX Commitment: Full-Time Experience Required: 3+ years of Dental Office Management or equivalent leadership experience in dentistry Why URBN Dental? We understand that systems don't run organizations, people do! We're redefining modern dental care through elevated service, leadership development, and people-first culture. We are: Leadership-Driven: We don't just fill roles, we build leaders Growth-Minded: Expansion is happening fast, and your growth is part of it People-First: We invest in emotional intelligence, team unity, and culture Mission-Oriented: Our purpose is to elevate both patient and employee experiences Recognized for Excellence: Featured in national publications and industry awards What You'll Do: As a Dental Office Manager at URBN Dental, you'll be the driving force behind team unity, patient experience, and operational success. Key Responsibilities Include: Lead and mentor front and back-office staff with clarity, consistency, and care Oversee daily operations, including scheduling, billing, claims, insurance, and reporting Drive KPIs and team performance with accountability and vision Champion the patient journey with empathy, service, and proactive communication Collaborate with doctors and clinical staff to align on treatment goals and productivity Build trust through strong leadership, clear communication, and consistent follow-through Foster a culture of ownership, growth, and servant leadership Who You Are: Someone who leads with influence, not just authority Earning respect by leading through action, not just title Coaches and uplifts teams with steady, values-based leadership Proactive, coachable, and committed to both personal and team growth Skilled at building trust and driving unity in both easy and difficult conversations Guided by the belief that "people buy into the leader before they buy into the vision" A practitioner of self-discipline, servant leadership, and emotional intelligence Emotionally intelligent and able to navigate both calm and high-pressure moments A team builder who values culture, accountability, and mutual respect Driven by purpose and inspired by results Deeply experienced in dental operations and team development (3+ years minimum) Apply now and start building something exceptional with URBN Dental!

The Swish Dental team is looking for a highly motivated Studio Manager (Office Manager) to join our team. Why You'll Love Swish Dental Our career opportunities come with great benefits including: Competitive salary Bonus programs No weekends Medical, vision, & dental benefits Short-term disability Paid holidays and time off And more! Main Duties and Responsibilities Guide morning huddles Analyze and compile reports Audit and correct patient accounts before deadlines Complete end of day duties Achieve financial performance and revenue growth goals Maintain a healthy work environment by supporting our culture and mission Adjust the schedule as needed depending on patient flow Review operating performance results and take immediate steps to implement course corrective activity as needed Collaborate with the clinical team to chart and code according to the ADA coding guidelines Communicate effectively and efficiently Maintain a “team first” and “patient first” mentality Continuously increase knowledge and job skills Adhere by State, Federal, and local compliance standards Train others on relevant job skills and knowledge Analyze and modify treatment plans to reflect insurance coverage and limitation details Other duties as assigned Skills and Abilities Fluent in English; verbal and written Familiarity with dental terminology Basic computer skills Strong interpersonal skills Solution oriented Detail oriented Education and Experience High school diploma or equivalent required Associate degree or higher preferred 1+ years of related dentistry experience required 1+ years of management experience required 1+ years of treatment coordinating experience required Proven ability to manage and optimize patient/provider scheduling Experience in OpenDental, Apteryx, and Modento preferred CPR and/or BLS certification preferred Physical Demands and Work Environment This position may be required to sit or stand for long periods This position may be required to work more than 40 hours per week This position is in a clinical studio environment which can be noisy and distracting This position may be exposed to infectious diseases and/or blood borne pathogens This position may be required to handle sharp objects This position may be exposed to harmful chemicals and/or gasses This position may be required to communicate with others to exchange information This position may require repetitive motions that include the wrists, hands and/or fingers This position may require the operation of machinery and/or power tools This position may require the assessment of the accuracy, neatness and thoroughness of the work assigned This position may require moving self in different positions to accomplish tasks in various environments including tight and confined spaces This position may require medium work that includes moving objects up to 50 pounds Swish Dental is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability, protected veteran status, age, or any other characteristic protected by law. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

USPINorth Houston Endoscopy & Surgery is seeking a motivated Business Office Float to join our team. We have 4 OR rooms and 2 treatment rooms. We perform outpatient surgical procedures in Colorectal, GI, Pain Management. Position requires weekdays only -- no holidays, weekends, or call. Some early mornings and later evenings may be required; schedule subject to change based on surgical schedule and flow of the day. Job Summary: This role will support various business office functions, including insurance verification, patient registration, scheduling, and billing, ensuring smooth daily operations. The ideal candidate thrives in a fast-paced setting, is adaptable to changing priorities, and enjoys working collaboratively with both patients and staff. Responsibilities: * Assist with patient registration, insurance verification, and authorizations. * Support scheduling, front desk reception, and patient check-in/check-out processes. * Process billing and payments, ensuring accuracy in financial transactions. * Communicate with patients regarding insurance benefits, financial responsibilities, and payment options. * Work closely with clinical and administrative teams to ensure seamless patient flow. * Follow up on outstanding authorizations, claims, and patient balances. * Maintain compliance with HIPAA regulations and ensure patient confidentiality. * Provide backup support for other business office functions as needed. What We Offer We care for our communities and our team members by providing a comprehensive benefits package, subject to employment status: * Medical, dental, vision, and prescription coverage * Life and AD&D coverage * Short- and long-term disability options * Flexible financial benefits including FSAs and HSAs * 401(k) with access to retirement planning * Paid holidays and vacation Who We Are At USPI, we create relationships that create better care. We partner with physicians and healthcare systems to provide first-class ambulatory solutions throughout the United States. We are committed to delivering surgical services in the most efficient and clinically excellent manner. USPI is proud of our inclusive culture. We respect differences, nurture individual contributions, and leverage diversity to make our organization stronger and more responsive to the needs of our patients and physicians. #LI-CM1 Required Skills: * High school diploma or equivalent required * 1-3 years' experience in a medical setting such as a hospital, physician's office, or surgery center required * Experience with insurance verification, patient registration, and billing processes * Familiarity with HIPAA regulations and patient privacy requirements

Unbound Now is ending human trafficking by identifying victims, supporting survivors, seeking justice, and leading system change. We are motivated by our faith in Jesus and work each day as individuals driven by hope, oriented towards service, and committed to excellence. To learn more about our values, please read our Statement of Faith. Job Title: Director of Survivor Advocacy Job Location: Local office, on-site (Houston, Texas) Job Status: Full-time, Exempt-Grant Supported, with plans to seek continuance Job Summary: The primary functions of the Director of Survivor Advocacy are to provide leadership and supervision for the advocacy team; ensure effective advocate training and excellence in service delivery; develop and maintain strong relationships with law enforcement, service partners, and other referral sources; monitor intake of new clients; and ensure timely and accurate documentation and data entry for grant reporting. Compensation: Annual salary Benefits: Unbound Now offers a generous benefits package including health insurance for employee and family with premiums covered by employer; employer-paid life insurance for employee; and the option to participate in Unbound Now's retirement plan (with 3% salary match after 90 days with a 1-year vesting period). Dental and Vision are available at employee expense. Availability: Generally, Monday through Friday 8:30-5:30. Weekends, evenings, and holidays as needed. Frequent back-up/supervisory call. Anticipated 45-50-hour work week. Travel: This position will require frequent travel within the area for partner meetings, training, and team/professional development opportunities, and occasional travel outside the service area for training. Working Conditions: Work performed in a normal office environment or other professional environment. Work duties may occasionally be performed in an environment requiring exposure to weather extremes, fumes, odors, and noise. Physical Requirements: Demands frequently require close visual attention and prolonged mental concentration Demands include sitting for long periods at a computer, repetitive hand motions from frequent keyboarding. Demands the ability to drive a car and, at times, respond on scene during all hours of the night as well as maintain proper insurance coverage Demands sometimes require the ability to lift loads to 50 pounds Education and Experience Bachelor's degree or higher in social work or related field Clinical licensure Supervisory experience Experience working with victims of human trafficking, victims of child abuse and neglect, or youth experiencing homelessness and/or addiction Demonstrated ability to provide trauma-informed care Demonstrated effectiveness in the application of MI and understanding of the stages of change model for human trafficking survivors Preferred 2-3 years of case management and/or crisis intervention experience Job Requirements Mature Christian faith, as evidenced by participation in a local Christian church Thorough commitment to the vision, mission, and values of Unbound Now Provide at least three references Agree to and pass all required criminal background checks, including the DFPS criminal history check and abuse and neglect registry check Pass employment eligibility verification Demonstrated ability to work in a high-speed, professional setting Excellent leadership skills Strong administrative abilities Excellent communication, interpersonal, and supervision skills Experience working with survivors of human trafficking Culturally competent Ability and willingness to maintain the confidentiality of sensitive information Ability to problem solve in the moment with advocates and provide coaching and resources as needed Participation in ongoing training Abide by Unbound Now policies at all times Willingness to use personal vehicle for Unbound Now purposes, reliable vehicle, with a current, valid driver's license and car insurance Submit expense documentation properly and within the required time frames per the company's expense policy Card Managers are responsible for reviewing each team member's spend and assessing adherence to policy weekly, and following all Ramp Monthly Closeout Instructions and Process Submit travel reimbursements daily and approve TripLog weekly, adhering to all travel guidelines Review and approve timesheets bi-weekly, identifying whether grant allocations are met Complete all Unbound Now required training on time Job Responsibilities: Maintain a strong line of communication with the Survivor Advocacy Program Director regarding any issues related to the local office's Survivor Advocacy Program, as well as any issues of a programmatic nature. Rotate supervisory call with Lead Advocate, supporting advocates when they are responding to calls, unless the local structure allows for this requirement to be shared by two or more lead advocates and/or program coordinators. Ensure availability of immediate intervention and ongoing advocacy, case management, and emotional support for survivors of human trafficking Pursue high advocacy staff retention by actively shouldering advocate responsibilities during periods of high demand or emergency, and supporting advocates' emotional and supervisory needs. Ensure that advocates communicate a service-oriented approach: an eagerness to offer case management in collaboration with associated service providers, so those seeking assistance are provided with help, even when they are ineligible for advocacy services or are seeking something outside Unbound Now's scope In coordination with the Survivor Advocacy Program Director, monitor compliance with policies and procedures and minimum standards for CSEY advocacy Develop and maintain good working relationships with law enforcement agencies and other service providers to ensure identification of victims and seamless referral for and provision of victim services In coordination with the Survivor Advocacy Program Director and Regional Director and Lead Advocate(s) where applicable, recruit, screen, hire, train, engage, supervise, and retain advocates In coordination with staff coordinating interns and volunteers, recruit, screen, train, engage, supervise, and retain advocacy interns and volunteers, if applicable Work with local coalition or task force as appropriate Schedule and document all required trainings for advocates and advocacy volunteers, including all onboarding and ongoing trainings Facilitate weekly advocacy team meetings. Provide training and support in the implementation of the OHTS tool. Ensure that case management is carried out in a manner that is relationship-based, trauma-responsive, and survivor-centered. Create clear expectations for advocates, ensuring that they know policies and protocol. Assess advocates' skill sets and watch for/support in areas of weakness. Provide on-the-job training and model desired behaviors, alongside lead advocate(s). Ensure a minimum of every-other-week individual advocate supervision by phone or in-person. Virtual/Phonetic supervision can only occur once every 30 days. Ensure supervision within one week of any care coordination team meeting during which a victim assigned to an advocate has been staffed. Ensure that advocates are spending an appropriate amount of time with the survivors assigned to them. Review safety plans routinely. Document supervision - maintain a supervision file for each advocate. Specify the mode of communication in supervision documentation. Supervision should reflect the application of the Stages of Change and Motivational Interviewing terminology. Review documentation of all advocates at least twice a month and document the review. Contact youth once a month and their parents/guardians once a month and document contact. Confirm records of contact and activities as reported by advocates and document confirmation. Meet with youth both during and upon completion of service to discuss their experience with the advocate relationship, including questions related to assessing the youth's sense of safety and care within the program and with the advocate. Ensure compliance with DFPS MOU, and review and ensure completion of monthly and quarterly reports to DFPS (as applicable). With support of the Advocacy Program Support Specialist, where applicable, maintain the local office's survivor advocacy calendar with on-call and time off schedules and weekly advocacy team meetings. Develop local survivor advocacy budget and spending protocols in coordination with the Survivor Advocacy Program Director and monitor compliance. Seek feedback from service partners. Monitor for red-flag or inappropriate behaviors and/or policy violations. Respond appropriately to allegations of abuse, including youth-to-youth sexual activity; Take allegations seriously Respond immediately - if there is a reason to believe behavior is abusive, report to authorities Report to Office Director and the Survivor Advocacy Program Director immediately Collect information, as appropriate Develop and document the response and corrective action Determine and meet the needs of the alleged victim, as appropriate Prevent further access by the alleged perpetrator Review regional data for programmatic grant reports. Support advocate participation in the monthly advocate resilience group. Conduct annual advocate performance reviews. Approve and monitor advocacy mileage, expense transactions, and advocacy staff timesheets. Meet regularly with other Unbound Now Directors of Survivor Advocacy and CSEY Advocacy Coordinators for peer support and to collaborate on advocacy projects. Desired Outcomes Clients served with professionalism and compassion - both in terms of relational support and case management. High standards of excellence in advocacy services are upheld in local service regions, including in the areas of grant compliance and best practices. Excellent working relationships with law enforcement, care coordinators, service partners, and any other referral sources. Strong working relationship with the local advisor for the Governor's Child Sex Trafficking Team. Compliance with Unbound Now policies and protocol and with Minimum Standards for CSEY Advocacy. Collaboration and congruence with other Unbound Now advocacy services in other regions. Working Relationships: Supervisor: Survivor Advocacy Program Director Supervises: Lead Advocates, Advocates, and Survivor Advocacy Volunteers Works with: Local Care Coordinators and MDTs, Governor's Child Sex Trafficking Team local advisor, regional Unbound Now team, and Unbound Now Survivor Advocacy team

We have many opportunities available on our other career site pages. Click here to link to our careers page! At Diamonds Direct, we pride ourselves on finding talent with a certain set of characteristics, or what we call, RHINO's. These are individuals with an unmatched work ethic, and are determined to do whatever it takes plus some. They are passionate about what they do and who they do it for, and always take ownership of their work by consistently charging forward. Most importantly, RHINO's exhibit humility, as in order for the business to succeed here, it takes EVERYONE! Do YOU have what it takes to be a Diamonds Direct RHINO?? With the Diamonds Direct Back Office Manager, we are looking for a RHINO that will serve as the backbone of in-store daily operations, because without YOU, there is no US! Our ideal RHINO has a passion for the jewelry industry, as this position provides a firsthand look at what makes a luxury retailer run smoothly. What is the Upside? · Investment in your career development · Exposure to all other departments within our organization · A family-oriented culture unlike any other Responsibilities may include: · Shipping and receiving inventory · Oversees inventory control at the store level · Special orders · Vendor relationship management · Assists store team with merchandise questions and customer orders Requirements · Previous customer service and/or vendor management experience · Experience in a luxury retail jewelry environment preferred · Good communication skills · Proficient computer skills · Well organized and the ability to multi-task · Must be able to work Saturdays Don't forget, we have many opportunities available on our other career site pages. Click here to link to our careers page!

UNITY is seeking a detail-oriented Accounting Manager/ Lead Accountant for a family office client in located in downtown Houston. This role is ideal for a CPA with a strong background in partnership and trust accounting, who thrives in a fast-paced environment, and takes pride in precision accuracy while ensuring the details are addressed. Key Responsibilities: Work with the Director as a peer leader of a team that will reconcile and prepare monthly and quarterly financial reports for a large number of small companies. Manage reconciliation of complex domestic and international stock portfolios with high trading volumes and numerous positions. Collaborate directly with the Director to analyze and record complex transactions across multi-entity partnership structures. Review journal entries and financial statements with a critical eye for accuracy, consistency, and completeness. Identify and implement opportunities to streamline accounting processes and reduce manual or duplicative work through technology and automation. Participate in and design staff training. Qualifications The successful candidate will meet the following requirements: Bachelor's degree in accounting or finance. Minimum of 5 years of accounting experience, including supervisory or team lead responsibilities. CPA certification. Strong background in full-cycle accounting, from bank reconciliations to financial statement preparation. Exceptional attention to detail and a commitment to maintaining the highest standards of financial accuracy. Advanced proficiency in Microsoft Excel. Experience with partnership and trust accounting. Ability to work independently and manage multiple priorities. Familiarity with trust structures and private trust company operations. Experience using the Archway Platform or similar accounting systems. Prior experience with Monday.com. Prior experience with family offices or small businesses.

Business Office Manager - Skilled Nursing Community The Heights of League City| 2620 W Walker St, League City, Tx, 77573 Are you a skilled Business Office Manager looking for a role where your expertise truly makes an impact? Join Team Touchstone, where your financial acumen, leadership, and passion for excellence will help drive success in our skilled nursing community! Why Choose Touchstone? At Touchstone, we believe that every voice matters and that strong business operations are the foundation of high-quality care. As a Business Office Manager, you'll play a key role in ensuring financial health, maintaining compliance, and supporting the residents and families we serve. What You'll Do: * Ensure Financial Excellence - Oversee private pay collections, Medicaid pending A/R, and third-party claims with a focus on accuracy and timeliness. * Manage Billing & Claims - Keep on-hold unbilled claims below 0.25% of non-private revenue and ensure claims are not aged more than 30 days. * Resident Trust Fund Management - Reconcile trust funds by the 5th business day of each month, ensuring compliance and zero deficiencies. * Drive Compliance & Accuracy - Utilize position-related software (PCC, Papersave, SSI, etc.), adhere to HIPAA privacy standards, and maintain business office policies. * Be a Trusted Leader - Serve as a key resource for staff, residents, and families, ensuring smooth financial operations and a supportive environment. What's in It for You? A company where your voice is valued, and your contributions make a difference. Competitive compensation with numerous bonus opportunities plus BOM incentive plan! Paid time off starts accruing on Day 1! Comprehensive benefits - medical, dental, vision, and more! Tuition reimbursement to help you grow. 401(k) matching and paycheck advances. Touchstone Emergency Assistance Foundation Grants - because we take care of our own. Be Part of Something Meaningful At Touchstone, our mission is simple: Make Lives Better. We are committed to delivering a Best-in-Class Healthcare Experience to our Patients, Residents, and Veterans. Our compassionate team members are the heart of our success. If you're ready to bring your skills and passion to a workplace where you truly matter, apply today and Join Team Touchstone!

JOB DESCRIPTION: OFFICE MANAGER JOB TITLE: Office Manager EMPLOYER: Auto Fit USA LLC DEPARTMENT: All DEPARTMENTS REPORTS TO: Upper Management SUMMARY: Manages and coordinates office and warehouse operations and activities. OFFICE MANAGER DUTIES AND RESPONSIBILITIES: Manages and organizes office operations and procedures including but not limited to bookkeeping, payroll, information management, filing systems, supplies, and staffing. Orders and maintains office supplies and inventory. Maintains office equipment; negotiates and monitors purchase and lease contracts. Analyzes and maximizes office productivity. Establishes, modifies, implements, and monitors systems and procedures to enhance timely and efficient workflow. Develops and manages a central filing system including archives and vendor files. Establishes and monitors uniform correspondence procedures and style practices. Develops and monitors office budget; ensures office activities are conducted within budgetary restrictions; initiates cost reduction programs. Manages office(s) security system. Prepares reports and correspondence as needed. Negotiates and maintains contracts with outside vendors. Manages office petty cash fund and reimbursement procedures. Assists with general clerical/administrative duties as needed including but not limited to answering phones, filing, preparing correspondence and memoranda, faxing, copying, and mailing. Hires, trains, supervises, motivates, and develops office staff; manages schedules and workflow. Assigns duties and monitors quality of work; assures staff conforms to organizational policies and procedures and government regulations. Provides day-to-day guidance and oversight of subordinates; actively works to promote and recognize performance. Keeps up to date on overall activities of the team, identifying problem areas and taking corrective actions. HR generalist and some HR activates Safety and OSHA 300 compliance Performs other related duties as assigned by management. OFFICE MANAGER SUPERVISORY RESPONSIBILITIES: Directly supervises 20 employees within the 5 department(s). Indirectly supervises 200 employees within the 5 department(s). Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems . OFFICE MANAGER QUALIFICATIONS: Bachelor's degree (B. A.) or equivalent, two to four years related experience, or equivalent combination of education and experience. Basic competence in duties and tasks of supervised employees. Excellent verbal and written communication skills. Commitment to excellence and high standards. Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow. Ability to work independently and as a member of various teams and committees. Acute attention to detail. Ability to deal effectively with a diversity of individuals at all organizational levels. Good judgment with the ability to make timely and sound decisions Demonstrated ability to plan and organize projects. Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm. Proficient in HR platform, Training videos program, Microsoft Office Must be able to speak, read, write, and understand the primary language(s) used in the workplace. Bilingual skills are a plus. OFFICE MANAGER COMPETENCIES: Problem Solving --Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics. Delegation-- Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results. Leadership-- Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others. Managing People-- Includes staff in planning, decision-making, facilitating, and process improvement; Takes responsibility for subordinates' activities; Makes self-available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products, and services; Continually works to improve supervisory skills. Quality Management-- Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness. Business Acumen-- Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals. Cost Consciousness-- Works within approved budget; Develops and implements cost-saving measures; Contributes to profits and revenue; Conserves organizational resources. Motivation-- Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals. Planning/Organizing-- Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Quality-- Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Quantity-- Meets productivity standards; Completes work in a timely manner; Strives to increase productivity; Works quickly. Innovation-- Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention. OFFICE MANAGER PHYSICAL DEMANDS AND WORK ENVIRONMENT Continually required to stand Continually required to walk Continually required to sit Continually required to utilize hand and finger dexterity Continually required to talk or hear Occasionally required to lift/push/carry items less than 25 pounds Continually loud noise (examples: metal can manufacture, large earth-moving equipment) Continually very loud noise Phones OFFICE MANAGER BENEFITS Vacation PTO Medical, Vision, Dental Insurance 401K Employees Discounts

The Doka Distribution Center (DC) is the logistical hub for Doka North & Latin America, ensuring the efficient delivery and quality control of formwork and shoring solutions across the region. Strategically located for optimized distribution, the DC oversees material receiving, inspection, reconditioning, inventory, and dispatching. Staffed by skilled logistics and operations professionals, the DC embodies Doka's commitment to engineering excellence and customer service, supporting diverse construction sectors including infrastructure, commercial, industrial, and high-rise projects. We Make It Work. Job Description The Commercial Office Manager handles all aspects of office operations including order processing, inventory management and control, business planning, equipment logistics and administration of the daily operations tasks of the Distribution Center. This position reports directly to the Head of Supply Management North America. Responsibilities Full responsibility for all commercial office aspects of Distribution Center operations. Coordinates with Operations staff including Logistics, Cycle Counters, H&M and Yard staff as applicable. Coordinates with the Distribution Center Yard Manager to assure daily tasks performed in the yard are scheduled and executed in a timely manner. Assures all physical activities conducted by yard operations are recorded and processed using our in-house order processing systems in a timely manner. Ensures that the DC inventory levels are properly maintained by continually tracking and monitoring the inventory using the in-house order processing system. Coordinates with Logistics that orders physically received into DC are properly documented and received into our order processing system accordingly. Oversees that orders physically shipped out of the DC are properly documented and processed through our order processing system accordingly. Coordinates, monitors and records the physical inventory counts. Continuously conducts month end closing procedures in accordance with the reporting calendar. Ensures that returns of material are processed according to company standards. Reviews freight costs to monitor cost effectiveness. Ensures timely and accurate billing of all product sales and services provided. Handles, resolves and addresses complaint management for all Operations related internal customer complaints. Creates, generates and distributes a large volume of spreadsheets and reports. Reviews internal procedures, recommends process improvements and ensures compliance to existing Doka corporate processes and standards. Other Responsibilities/Peripheral Functions Travel as required. Other duties/projects as assigned; including participating in company committees/teams. Assists in ensuring safe working practices and a safe working environment. Complies with all corporate policies and business practices. Qualifications Bachelor's Degree preferred. concentration in Operations, Controlling or Logistics preferred. Recent management experience in administration, operations or logistics. Facilitates projects and effectively manages multiple tasks. Excellent communication skills including an excellent command of English (speaking, reading, writing). Qualitative abilities including strong analytical skills, technical proficiency and effective problem solving skills. Proficient using Microsoft Office applications; advanced Excel required. Willing and able to learn new computer systems, products, concepts and techniques. Possesses strong leadership skills, effectively manages a diverse team and achieves results Able to work as an organized team player in a results-driven, fast-paced environment. Additional Information Doka offers terrific career opportunities, competitive compensation, comprehensive benefits including medical, dental, vision, Flexible Spending Account, company paid life insurance, supplemental voluntary term life insurance, 401k retirement plan (Roth and Non-Roth), short-term disability, AFLAC policies, paid time off (sick/personal, vacation, floating holiday and company paid holidays) and an exciting opportunity to join as a member of Doka's team. If working with some of the most impressive construction projects in the US and joining an industry leader excites you, please submit your resume by clicking below. Visit us on-line at *************** for additional information on Doka USA, Ltd. Doka USA, Ltd. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you are interested and have a strong competitive drive, positive attitude, a desire to learn and grow from your experiences, then this is your opportunity to make an immediate difference. Please submit your resume and apply now. External candidates must be authorized to work for any employer in the USA.

About Us The story of The Laura Hotel is inextricably linked to the steamboat of the same name which inspired the property's rebirth. Just as The Laura once forged intrepidly ahead, navigating waters once thought impassable, our hotel will help to take Downtown Houston into a brave new future filled with culinary excellence, inspiring creativity, and opportunities for both business and pleasure too numerous to count. We are building our team with passionate, hospitality focused individuals who are looking to create a memorable experience for our guests. When you join the family, you also get the benefit of the HEI Loves culture. HEI Loves is dedicated to celebrating our associates by offering the most competitive compensation, benefits, and PTO programs. Our associates are also eligible to take advantage of everything from free lunch, discounted parking to travel benefits, and much more. Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization! We value U.S. military experience and invite all qualified military candidates to apply. Overview Ensure guest service standards of the guest arrival, departure, and any other guest contact experience are met through optimal training, staffing, and supervision of labor, efficient management of operating supplies, and proactive monitoring of guest service scores and comments. Essential Duties and Responsibilities Ensure efficient guest registration, checkout, guest service, and telephone service, while ensuring all brand standards are being applied. Implement company and franchise programs. Prepare forecasts and reports and assist in the development of the room's budget. Monitor and maintain the front office systems and equipment to ensure their optimum performance. Track guest satisfaction surveys and maximize usage of the guest response tracking system. Develop and implement controls for expense management. Utilize labor management tools to schedule and control labor costs. Interview, hire, train, develop, resolve problems, provide open communication, and recommend discipline and/or termination when appropriate of staff members. Ensure timely completion of performance appraisals. Communicate both verbally and in writing to provide clear direction to staff. Interact positively with customers and take action to resolve problems to maintain a high level of customer satisfaction and quality. Ensure compliance of front office, guest service, and PBX standard operating procedures and policies. Ensure all Front Office Quality Standards are complied with and are consistently applied. Coordinate activities with other hotel departments in order to facilitate increased levels of communication and guest satisfaction. Assist in the daily maintenance of room inventory status to achieve optimal levels of revenues while maintaining high levels of guest expectations. Resolve customer complaints; anticipate potential problems by reviewing and monitoring complaints, operational issues, business flow and associate performance to ensure high levels of customer satisfaction and quality. Develop strong relations with the sales team to discuss and implement sales strategies to continually improve occupancy levels and revenues. Regular attendance in conformance with the standards is essential to the successful performance of this position. Comply with attendance rules and be available to work on a regular basis. Perform any other job-related duties as assigned. Qualifications and Skills Minimum of 2 years Front Desk experience, preferably in leadership role. Proficient with PMS system. Advanced knowledge of brand's reward program. Able to handle cash and credit transactions. Computer literacy and financial management a must. Able to effectively deal with internal and external customers, some of whom will require high level of patience, tact and diplomacy to defuse anger and collect accurate information and resolve conflicts. General knowledge of local area attractions and transportation. Able to observe and detect signs of emergency situations. Able to remain calm and alert, during emergency situations and/or heavy hotel activity, serving as a role model for clerks and other associates. Working knowledge of federal, state and local laws governing equal employment opportunity and civil rights, occupational safety and health, wage and hour issues and labor relations, including, but not limited to the following statues and their comparable state and local laws. Able to establish and maintain effective working relationships with associates and customers. Able to make sound business decisions and take action quickly based on previous experience and good judgment. Knowledge of hotel operations, including marketing plans, security and safety programs, personnel and labor relations, preparation of business plans, repairs, maintenance, budget forecasting, quality assurance programs, hospitality law, and long-range planning. Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc. Compensation Tipped/Service Charge Eligible? No Discretionary Performance Bonus Eligible? No Benefits HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you! For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status. HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Job DescriptionWe're looking for an enthusiastic hotel front desk manager with 1 year of prior experience to ensure every guest at our hotel has an exceptional stay with us. You will lead operations at the front desk, act as the first point of contact for guests, and cultivate staff members who will go above and beyond our high customer satisfaction standards. Applicants should be strong leaders who love working with people. If this sounds like you, apply today!Compensation: $16 - $22 hourly Responsibilities: Gather financial information and generate occupancy reports for the general manager Hold responsibility for the front desk budget and order any necessary office supplies Hire, train, and supervise front desk staff, including concierge, front desk agents, and ensure they provide excellent guest services and enforce hotel policies Direct front desk operations and ensure customer service meets our high standards for guest satisfaction Communicate with hotel guests face-to-face and over the phone, ensure all their questions are answered satisfactorily, and handle any complaints Qualifications: Proficient bookkeeping skills, including experience with Microsoft Word and Excel, strongly desired At least 2 years of experience as a front office manager, front desk, or similar position in the hospitality industry or related field 1 year of previous experience working in the hospitality industry Have superb communication skills, management skills, and multitasking skills Applicants must have a high school diploma or GED About Company Our top priority is to create a positive workplace where all staff enjoy the day-to-day operations.

Full-time Description Office Manager - Logistics & Accounting Company: Titan Metals Corporation Schedule: Monday - Friday 8:00AM - 5:00PM (1 hour lunch) Compensation: $38,500/year Employment type: Full-Time About Titan Metals Corporation Titan Metals Corporation is a leading provider of metal products and services, committed to quality, reliabilily, and exceptional customer service. We value efficiency, accuracy, and a proactive approach to operations and finance. Position Summary The Office Manager will oversee import/export logistics and manage accounting functions in QuickBooks Online, including payroll, employer taxes, and year-end reconciliation. This role requires strong organizational skills and the ability to handle multiple responsibilities in a fast-paced environment. Key Responsibilities Logistics -Coordinate import and export shipments, including booking, tracking, and delivery scheduling. -Prepare and manage shipping and customs documentation (commercial invoices, packing lists, bills of lading). -Work with freight forwarders and customs brokers to ensure compliance and timely clearance. -Maintain accurate records of landed costs and allocate to inventory. -Ensure compliance with Incoterms and U.S. Customs regulations; ACE knowledge preferred. Accounting -Manage QuickBooks Online for A/R, A/P, bank reconciliations, and general ledger entries. -Process monthly payroll and maintain employee records. -File and remit employer payroll taxes and prepare quarterly/annual reports (941, 940, W-2, 1099). -Assist with month-end and year-end close, including reconciliations and audit support. Benefits 8-9 government paid holidays included Requirements Qualifications 3+ years of experience in office management, accounting, or logistics. -Proficiency in QuickBooks Online; ACE knowledge preferred. -Understanding of import/export documentation and compliance. -Strong attention to detail and ability to meet deadlines. -Excellent communication and organizational skills. Salary Description $38,500/year

The JF Petroleum Group stands as a premier leader in the North American fueling infrastructure industry, offering comprehensive turn-key solutions for distribution, construction, and service needs. We serve a diverse clientele including retail fueling stations, commercial and government fleets, and emergency power customers. This is an in-person position Monday- Friday 8am-5pm. Job Duties: Responsible for the clerical processes regarding timely processing of service invoices. Monitors all daily processes, ensuring timeliness, efficiency and quality in processing of all service invoicing. Work in conjunction with other departments to meet time sensitive invoicing goals and monthly service sales goals Assist in new customer set up. Process purchase orders, receipts and field tickets for job reconciliation. Entertain customer inquiries, suggestions and complaints as it relates to clerical processes and policies. Requirements Highschool Diploma or GED required; Bachelor's Degree preferred Comprehensive understanding of MS Excel and MS Word. Impeccable attention to detail. Ability to work well with a team. Timely and accurate invoices Accurate business and personnel expense coding. Customer satisfaction- invoice resolution and timely updates to any invoice adjustments. Timely and accurate data processed and organized as required electronically in the job file. Must be able to meet company's employment requirements, which includes passing a drug screen, criminal background check, and MVR, if driving for the company Physical Requirements: include occasional lifting/carrying of 10 pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting, and kneeling to perform the essential functions. Working conditions are primarily inside an office environment. Prolonged periods sitting at a desk and working on a computer. JF Petroleum offers: Competitive pay 401(k) with company match Paid time off Paid holidays Health benefits (eligible 1st of the month following 30 days) including Medical, Vision, Dental, Disability Life insurance-company provided Bonus program eligibility Paid training for field personnel Uniforms provided for field personnel *JF Petroleum Group is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status.