Customer Account Manager
Office Manager Job In Burbank, CA
Title: Customer Account Manager
Type: Full-time (PERM)
Salary: Up to 170,000 + bonus
Industry: Aerospace and Defense
Must:
Minimum of five years of experience managing customers for Aerospace/Defense
Strong problem-solving skills with a senior-level business acumen
Experience supporting defense OEMs and/or aftermarket programs
Customer-oriented and operates with a sense of urgency
Bachelors Degree in relevant field of study
Responsibilities:
Maintain communication with internal teams and external stakeholders
Negotiate and establish long-term business with key customers
Partner with operations and demand team for optimal forecast accuracy
Manage customer claims and mediate accordingly with a sense of urgency
Foster relationships with engineering, program management, pricing, demand management, business development, and other internal teams that are crucial to optimal customer satisfaction
Assistant Insurance Account Manager (27591)
Office Manager Job In Irvine, CA
Dahl Consulting is currently partnering with a leader in the insurance industry. We work one-on-one with great candidates to help connect them with local employment opportunities. This company is hiring a an Assistant Insurance Account Manager direct hire position! Interested? Get more details below.
Compensation: $75,000-80,000 + bonus
Location: Irvine, California - Hybrid 3 days onsite
Division: Real Estate
Must have Property and Casualty Insurance License in the State of California for consideration
SUMMARY
Responsible for providing customer service and supporting producers by servicing existing accounts and soliciting new business. This position includes independent responsibility for servicing and retention of assigned customers/policies.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Packages and markets applications to various carriers to obtain quotes;
• Negotiates prices, commissions, and/or coverages with carriers;
• Reviews policies, identifies deficiencies and determines appropriate level of coverage;
• Manages renewal process for expiring policies;
• Reviews client accounting history, responds to accounting inquiries, and corrects account discrepancies including collections on past due accounts;
• May participate in client meetings to review coverage;
• Gathers information for applications;
• Prepares presentations and proposals for clients;
• Researches requests for information from underwriters;
• Composes correspondence to insured and/or underwriters;
• Discusses and assists in setting renewal and/or new business marketing strategy with producer or supervisor;
• Prepares draft certificate templates for review and approval;
• Analyzes certificate requests and ensures clients needs are met;
• Inputs applications and creates letters, and other forms of correspondence;
• Binds insurance coverage and prepares insurance binders;
• Complies with agency management system data standards and data integrity (enters and maintains complete and accurate information);
• Other duties as assigned.
QUALIFICATIONS
EDUCATION / EXPERIENCE
Associates degree or equivalent combination of education and experience
3 or more years experience within insurance account management specifically supporting the real estate category - commercial lines and habitational
Valid Property and Casualty Insurance License - State of California
Must continue to meet Continuing Education requirements for license renewal
Encouraged to complete Career Path requirements as communicated by supervisor
SKILLS
Excellent verbal and written communication skills
Excellent customer service skills, including telephone and listening skills
Good problem solving and time management skills
Intermediate typing skills (30-35 wpm)
Ability to work within a team and to foster teamwork
Proficient in Microsoft Office Suite
Our partner company offers a comprehensive benefits package to eligible employees that includes medical, life, dental, and vision insurance coverages, as well as a 401(k)-retirement plan with employer matching contributions.
Office Manager
Office Manager Job In Irvine, CA
Irvine, CA
3-6 months
The Office Manager is responsible for the day-to-day administrative and operational support of the office. This is a high-visibility role that requires daily interactions supporting our Executives and Sr. Leaders. This individual will often serve at the first point of contact for candidates, vendors and other key visitors to our corporate offices. This role requires a highly organized and proactive individual with excellent communication, interpersonal, problem-solving skills and with a welcoming demeanor.
Job Expectations:
Reception and front desk duties (greeting visitors, answering phones, managing mail/deliveries)
Maintaining office equipment (printers, copiers, fax machines and digital displays)
Managing office calendars and schedules coordinating meetings and appointments for team members. This task requires meticulous attention to detail to avoid scheduling conflicts and ensure that all logistics are handled smoothly.
Ensuring that the office is well-stocked with necessary supplies, from stationery to pantry items (regularly replenish the refrigerator inventory). This involves keeping track of inventory, placing orders, and managing relationships with suppliers.
Prepare for and support successful meetings (both internal and with external parties) by ensuring space if properly booked/reserved and necessary supplies and support services are available, including catering, stationary, IT, etc.
Communication and coordination: effectively sharing information internally to keep employees informed and aligned with company goals, while also managing external communication with clients, suppliers.
Assist the Chief of Staff in preparing for larger scale meetings and functions such as: Board meetings, Director + meetings, Executive Staff meetings, Town Halls, etc.
Act as the central point of contact and oversee the maintenance of office facilities, ensuring everything is in good working condition. This includes coordinating repairs, managing janitorial services, and ensuring the workplace is safe and comfortable for all employees.
Maintain a clean and presentable office space.
Provide administrative support to team members as needed.
Greet guest and team members with a warm and welcoming demeanor, embodying core values of integrity, humility, excellence and respect.
Required:
Strong organizational abilities
Excellent communication
Attention to detail
Adaptability
Technological proficiency
High degree of accuracy and attention to detail
Excellent organization skills and ability to multi-task
Equipment Knowledge:
Experience with Microsoft Office Suite (Word, Excel, PowerPoint)
Experience with Google Business Suite (Gmail, Drive, Docs, Sheets, Forms) preferred
Experience Requirements:
Generally requires a minimum of 10 years of relevant experience is necessary for this position
Education Requirements:
Bachelor's Degree in Business or related field preferred, or a combination of education and equivalent work experience
Senior Administration / Office Manager
Office Manager Job In Carson, CA
The Senior Admin/Office Manager will be responsible for a range of office management duties, from overseeing daily office operations to coordinating with external partners. In addition to managing internal administrative processes, this role will involve maintaining relationships with government agencies, industry bodies, and managing office facilities. Reporting directly to the Head of Site Operations, this individual will play a pivotal role in ensuring both the internal workings and external presence of the office run smoothly.
Key Responsibilities:
Regulatory and Policy Compliance: Assist in the development, revision, and implementation of local regulations and office policies to ensure smooth and compliant operations.
Office Facilities Management: Oversee the maintenance and operation of office facilities, ensuring the workspace remains functional, clean, and well-stocked.
Administrative Support: Handle internal administrative tasks such as managing correspondence, scheduling, and providing support to the leadership team. This includes ensuring smooth operations of company vehicles and other logistics.
HR Assistance: Support HR-related tasks, including organizing employee files, assisting with onboarding, and managing office-related HR processes.
Environmental and Safety Management: Ensure that office cleanliness and environmental standards are maintained, including overseeing safety protocols and collaborating with relevant service providers for upkeep.
Government and External Relations: Act as the primary point of contact for local government departments (e.g., fire safety) and other external entities, building and maintaining positive relationships to ensure a favorable external environment for the company.
Industry Coordination: Manage relationships with industry-related associations, regulatory bodies, and peer businesses to enhance the company's presence within its sector.
Event Management: Plan, organize, and execute internal and external events, including team-building activities, company meetings, and other events to promote a positive office culture.
Qualifications:
Work Experience: At least 8 years of relevant experience in medium to large manufacturing companies in the U.S., with a minimum of 5 years in administrative and HR management roles.
Skills: Strong organizational and coordination abilities, excellent communication skills, outstanding public relations and external liaison abilities, and the capacity to resolve unexpected issues effectively.
Language Proficiency: Bilingual in English and Chinese (both spoken and written).
Legal Knowledge: A solid understanding of relevant U.S. laws and regulations, with the appropriate legal qualifications.
Character and Work Ethic: Honest, diligent, principled, with strong leadership qualities, a high sense of responsibility, and a clear, logical mindset. Strong writing skills and effective communication are essential.
At Arizon RFID Technology, we are shaping the future through cutting-edge technologies that drive efficiency and innovation. As a fast-growing global company, we value collaboration, adaptability, and forward-thinking leadership to power our success.
Office Manager
Office Manager Job In Irvine, CA
Our client, an online health and wellness retailer, is looking for an Office Manager to join their team in Irvine, CA! This role is 100% onsite so
candidates must be local.
** This is a 2-month contract to hire role **
The Office Manager is responsible for the day-to-day administrative and operational support of the office. This is a high-visibility role that requires daily interactions supporting our Executives and Sr. Leaders. This individual will often serve at the first point of contact for candidates, vendors and other key visitors to our corporate offices. This role requires a highly organized and proactive individual with excellent communication, interpersonal, problem-solving skills and with a welcoming demeanor.
Equipment Knowledge:
Experience with Microsoft Office Suite (Word, Excel, PowerPoint)
Experience with Google Business Suite (Gmail, Drive, Docs, Sheets, Forms) preferred
Education Requirements:
Bachelor's Degree in Business or related field preferred, or a combination of education and equivalent work experience
Office Manager
Office Manager Job In Fountain Valley, CA
The Office Manager is responsible for overseeing the medical front office area for Los Angeles Cancer Network (OneOncology affiliated medical practice). This role manages and coordinates the operations and activities of the front desk area and staff to achieve customer satisfaction, quality service, and compliance with established procedures/policies.
Responsibilities
The Office Manager will have a number of critical responsibilities including directing, supervising and coordinating the overall front office operation across multiple clinic locations.
Monitors daily activities of all front office staffing including patient data intake, systems, records and documents.
Oversee the training for all staff for all front office related tasks.
Monitoring telephone operators, ensuring timely and accurate processing all calls, screening and directing to the appropriate department or person.
Manage office staff through regular staff meetings and assist staff in seeking training opportunities.
Coaches staff in group or individual meetings to provide consistent adherent to policies and procedures.
Ensures all legal standards for medical records are met. This includes that all information sent out meets the legal standards for release of protected health information.
Communicates with patients who have complaints about services.
Develops productivity and performance metrics and monitors those metrics to ensure front desk operations meet standards. Initiates process improvement initiatives as needed.
Develops and implements best practices processes and procedures that enhance efficiency and effectiveness.
Ensures all Front Office policies and procedures are followed.
Manage staff schedules, approve staff hours for payroll.
Ensure appropriate staffing and responsible for hiring as needed.
Conducts performance reviews of front office employees.
Collaborates with other departments as necessary to contribute to efficient workflow.
Key Competencies
Excellent verbal and written communication skills.
Strong organizations skills and attention to detail.
Ability to effectively collaborate, works with a sense of urgency, and prioritizes tasks.
Ability to effectively manage a remote staff.
Ability to lead and adapt to change in a face-paced environment.
Strong customer service orientation.
Ability to manage confidential information.
Qualifications
Bachelor's degree or equivalent
A minimum of 3 years in an Oncology practice preferred
Minimum of 3 years management experience leading a large team
Knowledgeable in medical terminology and medical records
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift 40 pounds at times.
Must be able to access and navigate each department at the organization's facilities.
Ability to travel to each location to supervise staff as needed.
Salary Transparency:
Exact compensation may vary based on skills, education, certifications, experience, and location. Salary Range - $65,000 to $75,000 annually.
Claims Team Manager - Auto Early Response
Office Manager Job In Riverside, CA
This management position serves as an instrumental component of the day to day activities within the claims unit. Primary functions include coordinating, directing, and overseeing claims activities of a team(s). Key accountabilities include leadership, support, and coaching to ensure compliance of regulatory and statutory requirements, and technical and customer service Best Practices.
Job Duties
Review claim files regularly for quality. Track and monitor all statistical measures and behavioral indicators to evaluate Claims Reps performance (e.g. file review, audits, reports and complaints).
Coach and counsel employees on performance in a responsive and timely manner.
Resolve a variety of customer service issues through communication and interaction. Implement effective ways (internal/external) to monitor and evaluate customer concerns, issues, satisfaction, and anticipate customer needs.
Manage employee recruitment and development effectively. Identify and implement staff development and training needs to support an effective succession plan.
Lead meetings in collaboration with unit management to communicate goals with direct reports and reinforce/monitor behavior that furthers technical and customer service performance expectations.
Maintain knowledge of current industry developments and best practices.
Participate in committees and projects that will support the organization's goals and objectives.
Qualifications
Bachelors Equivalent combination of education and experience Preferred
4-6 years Automotive Claims handling Required
1-3 years Supervisory Preferred
Advanced organizational, planning and delegation skills critical.
Advanced oral and written communication skills necessary.
Advanced interpersonal skills essential.
Ability to effectively lead change required.
Valid Driver's License, acceptable Department of Motor Vehicles record and minimum liability insurance - Issued by State Required
Chartered Property Casualty Underwriter - Insurance Institute of America Preferred
The starting pay range for this position is:
$88,300.00 - $117,700.00
Additionally, for full time positions, you will be eligible to participate in our incentive program based upon the achievement of organization, team and personal performance.
.
Remarkable benefits:
• Health coverage for medical, dental, vision
• 401(K) saving plan with company match AND Pension
• Tuition assistance
• PTO for community volunteer programs
• Wellness program
• Employee discounts
Auto Club Enterprises is the largest federation of AAA clubs in the nation. We have 14,000 employees in 21 states helping 17 million members. The strength of our organization is our employees. Bringing together and supporting different cultures, backgrounds, personalities, and strengths creates a team capable of delivering legendary, lifetime service to our members. When we embrace our diversity - we win. All of Us! With our national brand recognition, long-standing reputation since 1902, and constantly growing membership, we are seeking career-minded, service-driven professionals to join our team.
“Through dedicated employees we proudly deliver legendary service and beneficial products that provide members peace of mind and value.”
AAA is an Equal Opportunity Employer
The Automobile Club of Southern California will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), the Unincorporated Los Angeles County (ULAC) regulation, and the California Fair Chance Act (CFCA).
By applying, you consent to your information being transmitted by Zippia to the Employer, as data controller, through the Employer's data processor SonicJobs.
See American Automobile Association, Inc Privacy Policy at ************************************************ and SonicJobs Privacy Policy at ******************************************* and Terms of Use at *********************************************
In-Office Coordinator (AI & Automation Proficiency focus) | Immigration Law Firm
Office Manager Job In Glendale, CA
The Law Offices of Shan Potts is seeking a highly organized, tech-savvy In-Office Coordinator to optimize the daily operations of our law firm. This role is essential in bridging the gap between our on-site team and remote staff by implementing AI-driven solutions, automation tools, and workflow optimizations to enhance efficiency and client service.
We strongly encourage candidates on OPT (Optional Practical Training) to apply. We recognize that many talented professionals-especially those with strong technical expertise-are looking for a solid opportunity to remain in the U.S. long-term. If you have a background in office coordination, AI-driven workflow automation, and Microsoft 365 tools, we want to hear from you!
Key Responsibilities:
Operations & Workflow Optimization
Leverage AI tools and Microsoft 365 (Teams, SharePoint, Power Automate, Power BI) to streamline operations, automate repetitive tasks, and enhance communication between in-office and remote teams.
Implement automation flows to track deadlines, client follow-ups, and case management updates.
Ensure office facilities, technology, and internal processes run smoothly.
Maintain an efficient, structured office environment that supports high-level productivity and compliance.
Client Relations & Communication
Act as the primary liaison between clients, attorneys, and staff, ensuring timely responses to inquiries.
Enhance client experience by implementing AI-driven scheduling, chatbots, and workflow tools.
Document & Information Management
Oversee client intake, digital documentation, and records management for accuracy and security.
Train staff on best practices for using legal practice management software and AI-powered document processing tools.
Team Leadership & Coordination
Supervise and support office staff, ensuring seamless communication with remote team members.
Develop and oversee training programs for new hires, incorporating AI-based learning tools.
Serve as the operational backbone of the firm, ensuring staff adhere to workflows and performance standards.
Compliance & Risk Management
Ensure compliance with legal regulations, data security standards, and office policies.
Conduct audits and identify areas for workflow improvement using AI insights and analytics.
Qualifications:
Languages:
✅ Fluency in English & Spanish (written and verbal) is encourgaed but not required.
Education & Certifications:
✅ Bachelor's degree in Business Administration, Legal Studies, Information Systems, or a related field.
✅ Certifications in AI, Microsoft Power Automate, or workflow automation tools are a strong plus.
Experience:
✅ 3-5 years in office management, operations, or administrative roles (preferably in a legal, professional services, or tech-driven environment).
✅ Prior experience optimizing office processes using AI-driven solutions and Microsoft 365 tools.
Technical Skills:
✅ Proficiency in Microsoft 365 (Teams, SharePoint, Power Automate, Outlook).
✅ Experience using AI-powered office management tools to automate workflows.
✅ Familiarity with legal case management software is a plus.
Preferred Qualifications:
✅ OPT candidates are strongly encouraged to apply!
✅ Experience in a law firm or regulated environment is beneficial.
✅ Knowledge of legal terminology, court procedures, and compliance standards is a plus.
Benefits:
✔ Performance-Based Bonus
✔ Paid Time Off
✔ Health Insurance
✔ Company Events & Training Programs
✔ Growth & Advancement Opportunities
Office Coordinator
Office Manager Job In Irvine, CA
LHH is seeking a highly organized and detail-oriented Contract Office Coordinator to join our client's dynamic law firm in Irvine. The ideal candidate will be responsible for managing office operations, providing administrative support, and ensuring the smooth functioning of our office. This is a contract position with competitive hourly pay.
Key Responsibilities:
Manage day-to-day office operations, including scheduling, filing, and maintaining office supplies.
Provide administrative support to attorneys and staff, including preparing documents, managing correspondence, and handling phone calls.
Coordinate meetings, appointments, and travel arrangements for staff and clients.
Assist with the preparation and organization of legal documents and case files.
Maintain a clean and organized office environment.
Handle incoming and outgoing mail and deliveries.
Support HR functions, including onboarding new employees and maintaining employee records.
Assist with special projects and other duties as assigned.
Qualifications:
High school diploma or equivalent; associate's or bachelor's degree preferred.
Proven experience as an office coordinator, administrative assistant, or similar role.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Ability to handle sensitive and confidential information with discretion.
Strong attention to detail and problem-solving skills.
Ability to work independently and as part of a team.
Benefits:
Competitive hourly pay rate of $23-$25/hr.
Opportunity to work in a professional and collaborative environment.
Gain valuable experience in a reputable law firm.
Office Administrator
Office Manager Job In Irvine, CA
*
Please Note:
Uprite Construction is not accepting resumes from third-party agencies for this position. Any unsolicited resumes will be considered Uprite Construction's property, and no fees will be paid for unsolicited referrals.*
What You'll Do:
Administrative Support: Handle all state and business licensing requirements, including keep them updated and organized. Other administrative duties include but not limited to managing DMV compliance and managing drivers list for insurance purposes.
Office Management: Maintain office supplies, equipment, and facilities to ensure a productive work environment.
Payroll Support: Assist payroll with timekeeping collection and entering.
HR Assistance: Support HR functions such as onboarding, maintaining employee records, and assisting with payroll processing.
Customer & Vendor Relations: Serve as a point of contact for clients, vendors, and suppliers. Process credit apps.
What You'll Bring:
Proven experience as an Office Administrator, Office Manager, or similar role.
Strong organizational and multitasking abilities.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
Ability to work independently and handle confidential information with discretion.
Basic knowledge of accounting and HR practices is a plus.
High school diploma or equivalent (Bachelor's degree preferred).
5+ years of experience in office administration or related field.
What We'll Provide:
Medical, Dental and Vision insurance in accordance with plan guidelines.
Safeharbor 401K plan with quarterly company match.
Up to 3 weeks of PTO per year.
10 Paid Holidays per year.
Company paid life insurance.
Company bonus plan
About Us
Uprite Construction was established in 1991 as a multi-service construction company specializing in project site development, ground-up, new construction, renovations, and tenant improvements for the commercial and industrial sectors. Check us out at upritecomgmt.com!
We appreciate your interest in employment with Uprite Construction. Uprite Construction is committed to a policy of equal employment opportunity, and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, ancestry, sex, gender, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, gender expression, marital status, or any other legally-recognized protected basis under federal, state, or local law. Applicants with disabilities who need assistance with the application process may be entitled to a reasonable accommodation in accordance with applicable law.
Office Administrator
Office Manager Job In Orange, CA
We are seeking a highly motivated and organized Office Administrator / Manager to join a pioneering early stage startup in the medical device technology sector.
The company is on the brink of rapid growth and they are looking for a hands-on Administrative Assistant/Manager who thrives in a dynamic, fast-paced environment and is ready to roll up their sleeves to support all facets of business operations (Finance, Human Resources, Executive levels and Operational support)
This is a unique opportunity for someone who enjoys wearing multiple hats and being at the heart of a company's growth journey.
Position Overview
This role requires someone who is highly organized, detail-oriented, and comfortable taking ownership of day-to-day responsibilities across finance, HR, executive support, and operations. You will directly execute critical tasks that enable the smooth running of the business, providing hands-on support in all areas while collaborating closely with leadership to ensure scalability and efficiency.
Key Responsibilities
Finance (AR, AP & Reporting)
Manage all day-to-day financial operations, including Accounts Receivable (AR) and Accounts Payable (AP).
Prepare and manage monthly financial reporting, ensuring accuracy and timeliness.
Handle bank reconciliations and maintain financial records.
Assist in budgeting, forecasting, and cash flow management.
Work with external accountants or bookkeepers to ensure compliance with tax and financial regulations.
Human Resources
Oversee recruitment efforts, including posting jobs, scheduling interviews, and managing the onboarding process for new hires.
Maintain employee records and ensure compliance with employment laws and regulations.
Administer payroll and employee benefits, ensuring accuracy and timeliness.
Act as the primary point of contact for employee queries and HR-related tasks.
Executive & Board-Level Support
Provide direct administrative support to executives, including calendar management and scheduling.
Prepare materials, reports, and presentations for executive and board meetings.
Record and distribute minutes, action items, and follow-ups for meetings.
Handle confidential and sensitive information with utmost professionalism.
Operational Support
Manage day-to-day office operations, including ordering supplies and managing vendor relationships.
Develop, implement, and refine company policies and procedures.
Organize travel arrangements and process expense reports.
Support cross-functional projects and initiatives as needed, acting as a central point of coordination for various departments.
What We're Looking For
Experience & Skills
Experience: 5+ years in a similar administrative or operational role, ideally in a technology startup environment (Medical Device experience highly advantageous)
Hands-On Expertise: Comfortable taking ownership of tasks and executing them independently with minimal supervision.
Finance Knowledge: Proficiency in financial management tools and processes (e.g., QuickBooks, Excel, or similar).
HR Skills: Familiarity with HR tools and best practices, including payroll, benefits administration, and compliance.
Organizational Skills: Exceptional multitasking abilities and attention to detail.
Tech Savviness: Proficiency with tools such as Google Workspace, Microsoft Office, and project management software (e.g., Asana or Trello).
Attributes
High level of discretion, integrity, and professionalism.
Self-starter who is proactive, resourceful, and thrives in a fast-paced environment.
Team-oriented mindset with the ability to work independently.
Strong organizational, communication, and leadership skills with a proactive approach
Strong problem-solving skills and a “can-do” attitude.
Qualifications:
Bachelor's degree in Business Administration or a related field.
5+ years of administration experience, playing a leading part in bookkeeping, accounting and HR functions, preferably in a technology company.
Proven experience in early-stage startup environments, preferably in medical device or technology sectors.
Strong organizational, communication, and leadership skills with a proactive approach.
Proficiency with office tools and accounting software (QuickBooks experience is a plus).
What We Offer:
Competitive salary and benefits package.
Opportunity to contribute to cutting-edge advancements in healthcare.
Dynamic and collaborative work environment.
Interested Office Administrators / Managers with experience gained in an early stage startup technology company are especially urged to apply, this role would suit an individual with the ability to develop and implement administrative processes as the company grows.
Office Administrator
Office Manager Job In Newport Beach, CA
Employment Type: Full-Time, Non-Exempt
The Office Administrator is responsible for ensuring the smooth and efficient operation of daily administrative functions. This role includes managing office logistics, coordinating meetings, maintaining office supplies, and acting as a point of contact for visitors, vendors, and internal teams. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.
Key Responsibilities
Serve as the first point of contact for guests, ensuring a professional and welcoming office environment.
Manage phone calls, emails, and office intercom communications, directing inquiries as needed.
Oversee incoming and outgoing mail, packages, and deliveries.
Coordinate with vendors for office supplies, equipment, and facility management services.
Ensure vendor services such as janitorial and maintenance are executed properly.
Report and address general office maintenance needs, including HVAC, lighting, and equipment repairs.
Assist internal teams with administrative support, including document preparation and special projects.
Qualifications
Bachelor's degree or equivalent experience; additional certification in office administration is a plus.
Minimum of 2-3 years of experience in an administrative or office support role preferred.
Strong communication skills, both verbal and written.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to handle confidential information with discretion.
Friendly, professional demeanor with excellent customer service skills.
Benefits & Perks
Employer-subsidized health, dental, and vision insurance.
Company-paid life insurance and short-term disability coverage.
Options for additional life insurance, long-term disability, and flexible spending accounts.
Health savings account with employer contribution.
Flexible (unlimited) paid time off.
Paid parental leave.
11 paid holidays.
401(k) plan with company match.
This role offers an opportunity to work in a dynamic environment with opportunities for professional growth. Compensation is based on experience, education, and skillset.
Dental Office Manager - Foothill
Office Manager Job In Rancho Cucamonga, CA
Overview In this role, you'll support our mission of Smiles For Everyone by overseeing daily operations, fostering a positive patient experience, and supporting the success of the team. Schedule (days/hours) Mon, Wed, Thu, Fri = 9-6 pm. Tue: 10-7 * Will reopen Sat's in the future Responsibilities Overseeing patient scheduling, managing collections and receivables, getting supplies and navigating other operational expenses Keeping an eye on staff productivity and supporting the team where necessary Managing staff trainings on patient care, equipment monitoring, maintenance duties and compliance Qualifications At least one year of experience as an office manager in a Dental office Experience leading a team Knowledge of dental terminology Fluent in Spanish Compensation $68,500 - $70,000 annually About Us Benefits are determined by employment status/hours worked and include paid time off ("PTO"), health, dental, vision, health savings account, telemedicine, flexible spending accounts, life insurance, disability insurance, employee discount programs, pet insurance, and a 401k plan.
Smile Brands supports over 650 affiliated dental practices across 30 states all focused on a single mission of delivering Smiles For Everyone! Smiles for patients, providers, employees, and community partners.
Everyone.
Our growing portfolio of affiliated dental brands and practice models range from large regional brands to uniquely branded local practices.
This role is associated with the affiliated dental office listed at the top of the job posting on our career site.
Smile Brands Inc.
and all Affiliates are Equal Opportunity Employers.
We celebrate diversity and are committed to providing an inclusive workplace for all employees.
We are proud to be an equal opportunity employer.
We prohibit discrimination and harassment of any kind based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical condition), protected hair style and texture (The CROWN Act), genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws.
If you would like to request an accommodation due to a disability, please contact us at careers@smilebrands.
com
Dental Office Manager
Office Manager Job In Santa Ana, CA
Ready to turn up the Fun in Children's Dental FunZone?
We're looking for an experienced Dental Office Manager to join our company. This role offers excellent career growth, competitive compensation, bonuses, and benefits. You'll oversee daily operations, foster a positive office culture, ensure great patient experiences, and drive revenue growth. As a Dental Office Manager, you'll lead your team and collaborate with our Doctors and Regional Manager to ensure success.
Minimum of 2 years in GP or pediatrics is required as a Manager or 3 years as a Treatment Coordinator. Must have a thorough knowledge of dental billing, insurance PPO/HMO plans along with Denti-cal.
Benefits offered:
Medical, Dental, and Vision Insurance
Flexible Spending Account
401K Retirement Plan
Employee Discounts and Perks
Vacation and Sick pay
Endless opportunities to grow within the Company
Monthly Bonuses
Employee Referral Incentive Program
Job Duties:
Oversee daily operations of the dental office, including scheduling, billing, and patient care
Develop and implement office policies and procedures to ensure efficiency
Present financial treatment plans and secure case acceptance
Meet monthly production/collection goals.
Increase revenue each year & profit; control costs to meet monthly budgets
Boost morale, motivation, and team-building activities for staff.
Oversee daily office activities and provide direction and guidance for the team as needed.
Collaborate with dentists and other healthcare professionals to provide the best possible care for our patients
Respond to patient concerns and issues to influence patient satisfaction.
Oversee staff scheduling and coverage.
Desired Profile/Background:
MUST LOVE WORKING WITH CHILDREN.
Minimum 2-5 years of dental office management experience or 2-3 years of Treatment Coordinating experience
Knowledge of OSHA and HIPAA Compliance Standards
Advanced knowledge and use of dental terminology
Excellent customer service skills and strong attention to detail
Excellent interpersonal, oral, and written communication skills
Familiar with financing such as Care Credit/Lending Club
Familiar with electronic billing and billing knowledge
Knowledge of Dentrix Ascend is a plus
Ability to work in a fast-paced environment
Clean, neat professional appearance
Must be available to work some Saturdays
Job Type:
Full-time Mon-Friday 8:00 am-5:00 pm Saturdays 8:00 am -2:00 pm
Salary + Benefits + Bonuses
Pay: $65,000.00 - $85,000.00 per year
Job Type: Full-time
Schedule:
Monday to Friday
Work Location: In person
Front Office Manager
Office Manager Job In Arcadia, CA
Full-time Description
Arbor Lodging is a leading hotel investment and management company with a growing portfolio of hotels throughout the United States, Mexico, and the Caribbean. We have been entrusted by numerous partners and are approved managers for Marriott, Hilton, Hyatt, and IHG. Our service ethos is proactive and holistic, fostering an environment where guests feel truly welcomed and supported at every interaction. Our culture is people-focused, data-driven, and results-oriented.
Summary:
The Front Office Manager (FOM) is responsible for consistently delivering results that contribute to the mission and overall success of the hotel by accomplishing performance objectives covering the front desk and is the lead Front Desk support for the General Manager. The main focus of the role is the training, supervising, and scheduling of the front desk team. This role also assists the General Manager with the accounting and human resources functions of the Front Office. The FOM serves as the lead point person with regard to the Front Desk technology systems and in-house guest marketing initiatives. The FOM also represents the hotel with all guests in absence of the General Manager. Will also function as a Guest Service Agent.
Duties & Responsibilities:
Ensure all staff is properly trained on all front desk operations, hotel facilities and services, local directions and safety and emergency procedures. Ensure all staff has the supplies needed to effectively carry out their job functions
Supervise the front desk and reservation functions to ensure the delivery of superior guest services, the security of monies, credit card transactions and guest information
Responsible for the supervision of the security of cash, credit card transactions, and guest information
Supervise the overall seasonal demand reservation strategy as communicated by the hotel management team with regard to room type and length of stay pricing. Work with the hotel's property management system to maximize revenue through occupancy and rate adjustments based on market conditions
Establish effective Front Desk communication and information system through logs, department meetings, and one-on-one interaction with the staff
Ensure guest special requests are fulfilled and proper delivery of guest services is delivered.
Establish and implement appropriate service recovery guidelines in order to ensure complete guest satisfaction. Respond to guest complaints or concerns in a prompt and professional manner
Promote teamwork and quality service through daily communication and coordination with other shifts and departmental management
Register guests, issue room keys, provide information on hotel services and room location. Answer phones in a prompt and courteous manner
Supervising the accurate processing all cash and credit card transactions in accordance with established procedures including but not limited to posting all charges, completing cashier and other reports, preparing deposits, and counting/securing assigned cash bank(s)
Communicate any outstanding guest requests or issues to management that may require additional monitoring or follow-up
Regularly sell hotel rooms through direct client contact
Ensure all shifts are adequately staffed and arranges coverage of shifts should an absence occur
Ensure compliance with federal, state and local laws regarding health, safety, and alcohol services
Perform other duties as assigned
Requirements
Qualifications:
High School diploma or equivalent required
Two years of previous hotel front desk experience required
FOSSE certification highly desirable
Ability to speak, read, and write fluent English, other languages beneficial
Professional verbal and written communication skills
Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances preferred
Problem solving, reasoning, motivating, organizational and training abilities preferred
Experience with Microsoft Office and FOSSE systems required
Frequently standing up, bending, climbing, kneeling, and moving about the facility
Carrying, lifting or pulling items weighing up to 50 pounds
Frequently handling objects and equipment
Will be required to work mornings, evenings, weekends, and holidays
Benefits:
Competitive salary
Annual review with increase potential
401k program with company match
Additional benefits may be available
Arbor's Guiding Principles:
Arbor Lodging focuses on Five Guiding Principles to foster a culture where growth, development, and progression thrive within the properties:
Do the Right Thing - Operate and act with integrity in all you do even when it is not convenient.
Lead with Heart - Be kind, passionate and hospitable.
Be Accountable - Take ownership and deliver results.
Aim Higher - Go above and beyond to exceed expectations and pursue thoughtful change.
Celebrate Differences - Embrace diversity, respect individual opinions and ideas.
Arbor Lodging Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Arbor Lodging Management complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
Salary Description $23.00-$25.00
Office Manager/Coordinator
Office Manager Job In Murrieta, CA
Roles & Responsibilities:
With a focus on excellent customer service, efficiency and time management, a well-organized Office Manager, in addition to overseeing and handling inbound and outbound communication with all customers, will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and task delegation. Below is a list of various specific duties, not limited in overall scope and subject to change:
Reconcile sales software and accounting software transactions.
Handle A/R and prepare deposits for bank run.
Negotiate pricing with vendors to stay current in market place ongoingly.
Manage the day to day operations of the staff Customer Service Rep. (if applicable)
Answer inbound phone calls promptly during business hours. (if applicable)
Pre-screen incoming leads/potential customers in a proper manner. (if applicable)
Respond to any voicemails and/or messages from answering service. (if applicable)
Manage and respond the inbound email correspondence and forward accordingly.
Greet customers and all other visitors to the showroom promptly and professionally (if applicable).
Schedule estimate appointments properly using the appropriate customer software.
Quote product by telephone for potential new clients/customers.
Assist Estimators with follow up on pending estimates by phone and/or email.
Strategically schedule work appointments for Installation Techs, along with customers accordingly.
Troubleshoot issue(s) from field if needed, working with GM/vendors and Technicians to find solutions.
Check order confirmations from fabricators/vendors for size and pricing accuracy.
Oversee proper filing of daily work orders and estimates.
Process timesheets for payroll processing.
Prepare Accounts Receivable and prepare deposits for bank daily.
Reconcile sales software and accounting software transactions as required.
Qualifications & Educational Requirements:
1-2 years' residential glass experience (ordering, estimating, office/project management) preferred.
HS Diploma or equivalent.
2 or 4-year college degree preferred.
All candidates must pass initial background check and drug test.
Preferred Skills:
Excellent verbal/written communications skills.
Microsoft Office proficient (Word, Excel).
Experience with QuickBooks Online and web based software preferred.
*Eligibility for company benefits is optional and contingent upon completion of an initial employee probationary period.
Compensation: 15-20 hourly
Glass Guru is a franchise system. Each location is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of that franchise. All inquiries about employment at this franchise should be made directly to the franchisee, and not to Glass Guru Corporate.
Assistant Room Operations Manager: Front Office
Office Manager Job In Newport Beach, CA
Entry level management position that focuses on supporting the day-to-day activities of Rooms Operations of areas that include Housekeeping, Recreation. Laundry, Staff, AYS and Concierge/Guest Services. Position assists in working with employees to carry out guest arrival and departure procedures and to maintain the property's cleanliness standards. Strives to ensure guest and employee satisfaction and achieve the operating budget.
CANDIDATE PROFILE
Education and Experience
• High school diploma or GED; 3 years experience in the guest services, front desk, housekeeping, or related professional area.
OR
• 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 1 year experience in the guest services, front desk, housekeeping, or related professional area.
CORE WORK ACTIVITIES
Supporting the Management of Rooms Operations Activities
• Opens and closes Front Desk shifts / Housekeeping and ensuring completion of assigned shift checklist and other duties.
• Runs and reviews critical information contained in room operations reports.
• Understands the functions of the Recreation. Laundry, Housekeeping, Bell Staff, AYS, Front Desk and Concierge/Guest Services operations.
• Operates all department equipment as necessary and reporting malfunctions.
• Ensures employees have the proper supplies and uniforms.
• Understands night audit procedures and being able to comprehend and utilize reports as necessary.
• Understands and complies with loss prevention policies and procedures.
• Communicates performance expectations employees in accordance with job descriptions for each position.
• Handles employee questions and concerns.
• Effectively schedules employees to business demands and tracks employee time and attendance.
Contributing Information to Support Managing to Budget
• Supervises same day selling procedures to maximize room revenue and property occupancy.
• Verifies accuracy of room rates to maximize revenue opportunities
• Uses budgets, operating statements and payroll progress reports as needed to assist in the management of the Room Operations.
• Participates in the management of departmental controllable expenses to achieve or exceed budgeted goals.
• Understands the impact of Room Operations on the overall property financial goals and objectives.
Providing for and Managing the Guest Experience
• Assists in the investigation of employee and guest accidents.
• Assists in the use of a guest information tracking system to ensure that a successful repeat guest recognition program is in use to recognize guest preferences and
• Sets a positive example for guest relations.
• Interacts with guests to obtain feedback on product quality and service levels; effectively responding to and handles guest problems and complaints seeking assistance from supervisor as necessary.
• Assists in the review of comment cards and guest satisfaction results with employees.
The hourly pay range for this position is $27.40 to $30.77. Marriott offers a bonus program, comprehensive health care benefits, 401(k) plan with up to 5% company match, employee stock purchase plan at 15% discount, accrued paid time off (including sick leave where applicable), life insurance, group disability insurance, travel discounts, adoption assistance, paid parental leave, health savings account (except for positions based out of or performed in Hawaii), flexible spending accounts, tuition assistance, pre-tax commuter benefits, and other life and work wellness benefits. Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions.
The compensation and benefits information is provided as of the date of this posting. Marriott reserves the right to modify compensation and benefits at any time, with or without notice, subject to applicable law.
Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law.
Office Coordinator
Office Manager Job In Industry, CA
LHH is seeking a highly organized and detail-oriented Office Coordinator to join our client's team on a temporary contract basis for 2-3 months. The Office Coordinator will be responsible for managing day-to-day office operations, ensuring a smooth and efficient workflow, and providing administrative support to various departments.
Key Responsibilities:
Manage and maintain office supplies, equipment, and inventory.
Coordinate and schedule meetings, appointments, and events.
Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
Assist with data entry, filing, and document management.
Support HR and finance departments with administrative tasks as needed.
Ensure the office environment is clean, organized, and welcoming.
Provide excellent customer service to internal and external stakeholders.
Qualifications:
High school diploma or equivalent; associate's or bachelor's degree preferred.
Proven experience in an office coordinator or administrative role.
Strong organizational and time management skills.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to multitask and prioritize tasks effectively.
Attention to detail and problem-solving skills.
Claims Automotive Team Manager
Office Manager Job In Gardena, CA
This role can be based out at Carson, CA / Costa Mesa, CA / Escondido, CA locations in our office. Anyone from these areas feel free to apply.
This management position serves as an instrumental component of the day to day activities within the claim's unit. Primary functions include coordinating, directing, and overseeing claims activities of a team(s). Key accountabilities include leadership, support, and coaching to ensure compliance of regulatory and statutory requirements, and technical and customer service Best Practices.
Job Duties
Review claim files regularly for quality. Track and monitor all statistical measures and behavioral indicators to evaluate Claims Reps performance (e.g. file review, audits, reports and complaints).
Coach and counsel employees on performance in a responsive and timely manner.
Resolve a variety of customer service issues through communication and interaction. Implement effective ways (internal/external) to monitor and evaluate customer concerns, issues, satisfaction, and anticipate customer needs.
Manage employee recruitment and development effectively. Identify and implement staff development and training needs to support an effective succession plan.
Lead meetings in collaboration with unit management to communicate goals with direct reports and reinforce/monitor behavior that furthers technical and customer service performance expectations.
Maintain knowledge of current industry developments and best practices.
Participate in committees and projects that will support the organization's goals and objectives.
Qualifications
Bachelors Equivalent combination of education and experience Preferred
4-6 years Automotive Claims handling Required
1-3 years Supervisory Preferred
Advanced organizational, planning and delegation skills critical.
Advanced oral and written communication skills necessary.
Advanced interpersonal skills essential.
Ability to effectively lead change required.
Valid Driver's License, acceptable Department of Motor Vehicles record and minimum liability insurance - Issued by State Required
Chartered Property Casualty Underwriter - Insurance Institute of America Preferred
The starting pay range for this position is:
$90,400.00 - $120,300.00
Additionally, for full time positions, you will be eligible to participate in our incentive program based upon the achievement of organization, team and personal performance.
.
Remarkable benefits:
• Health coverage for medical, dental, vision
• 401(K) saving plan with company match AND Pension
• Tuition assistance
• PTO for community volunteer programs
• Wellness program
• Employee discounts
Auto Club Enterprises is the largest federation of AAA clubs in the nation. We have 14,000 employees in 21 states helping 17 million members. The strength of our organization is our employees. Bringing together and supporting different cultures, backgrounds, personalities, and strengths creates a team capable of delivering legendary, lifetime service to our members. When we embrace our diversity - we win. All of Us! With our national brand recognition, long-standing reputation since 1902, and constantly growing membership, we are seeking career-minded, service-driven professionals to join our team.
“Through dedicated employees we proudly deliver legendary service and beneficial products that provide members peace of mind and value.”
AAA is an Equal Opportunity Employer
The Automobile Club of Southern California will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), the Unincorporated Los Angeles County (ULAC) regulation, and the California Fair Chance Act (CFCA).
By applying, you consent to your information being transmitted by Zippia to the Employer, as data controller, through the Employer's data processor SonicJobs.
See American Automobile Association, Inc Privacy Policy at ************************************************ and SonicJobs Privacy Policy at ******************************************* and Terms of Use at *********************************************
Office Manager/Coordinator
Office Manager Job In Temecula, CA
Roles & Responsibilities: With a focus on excellent customer service, efficiency and time management, a well-organized Office Manager, in addition to overseeing and handling inbound and outbound communication with all customers, will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and task delegation. Below is a list of various specific duties, not limited in overall scope and subject to change:
Reconcile sales software and accounting software transactions.
Handle A/R and prepare deposits for bank run.
Negotiate pricing with vendors to stay current in market place ongoingly.
Manage the day to day operations of the staff Customer Service Rep. (if applicable)
Answer inbound phone calls promptly during business hours. (if applicable)
Pre-screen incoming leads/potential customers in a proper manner. (if applicable)
Respond to any voicemails and/or messages from answering service. (if applicable)
Manage and respond the inbound email correspondence and forward accordingly.
Greet customers and all other visitors to the showroom promptly and professionally (if applicable).
Schedule estimate appointments properly using the appropriate customer software.
Quote product by telephone for potential new clients/customers.
Assist Estimators with follow up on pending estimates by phone and/or email.
Strategically schedule work appointments for Installation Techs, along with customers accordingly.
Troubleshoot issue(s) from field if needed, working with GM/vendors and Technicians to find solutions.
Check order confirmations from fabricators/vendors for size and pricing accuracy.
Oversee proper filing of daily work orders and estimates.
Process timesheets for payroll processing.
Prepare Accounts Receivable and prepare deposits for bank daily.
Reconcile sales software and accounting software transactions as required.
Qualifications & Educational Requirements:
1-2 years' residential glass experience (ordering, estimating, office/project management) preferred.
HS Diploma or equivalent.
2 or 4-year college degree preferred.
All candidates must pass initial background check and drug test.
Preferred Skills:
Excellent verbal/written communications skills.
Microsoft Office proficient (Word, Excel).
Experience with QuickBooks Online and web based software preferred.
*Eligibility for company benefits is optional and contingent upon completion of an initial employee probationary period. Compensation: $20.00 - $25.00 per hour
Glass Guru is a franchise system. Each location is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of that franchise. All inquiries about employment at this franchise should be made directly to the franchisee, and not to Glass Guru Corporate.