Office manager jobs in Greeley, CO

At The Garrett Companies, we are a team of trend setters and standard breakers who value excellence, humility, and a great workplace experience! We are seeking an Office Manager to support our Denver team with positivity, professionalism, and exceptional organization. In this role, you will keep the office running smoothly, create memorable experiences for employees and visitors, and anticipate needs before they arise. If you thrive in a fast paced environment, love solving problems, and aren't afraid to roll up your sleeves, you will fit right in. Specific Duties and Responsibilities Ensure the corporate office is open and ready for business at 8 AM daily and that any and all after hours needs are appropriately handled. Interact with all vendors, visitors, and employees with positivity and professionalism at all times to provide exceptional service and maintain relationships. Coordinate scheduling and communication for onsite amenities and employee perks. Create an exemplary experience for all incoming and existing employees. Exhibit the ability to resolve any vendor, visitor, or employee-related concerns and questions as they arise. Develop and initiate creative methods to encourage team camaraderie. Initiate, prioritize and execute onsite daily activities, including office cleanliness, supply levels, inbound and outbound mail and shipments, vendor relations, and onsite team requests. Receive all incoming calls and redirect to appropriate departments. Monitor office expenses and costs. Additional duties as assigned that assist with maintaining a presentable office atmosphere for all vendors, visitors, and employees. Consistently and effectively communicate with the Executive Assistant and relevant teams regarding corporate building performance and opportunities. Other duties as assigned. Prerequisites Be in constant and never-ending improvement and development of yourself. Must be consistently detail oriented. Strong organizational skills. Dynamic leadership potential without oversized ego. Ability to recognize personal shortcomings. Excellent written and verbal skills. Ability to listen and understand intents and goals. Ability to think creatively and innovatively. Professional judgment and discretion comes from experience in working with customer services, internal teams and vendors. Core Competencies (these are the most important items) Able to work in unison with a team. Takes full responsibility for actions and works collaboratively to find solutions. Coachable. Positive Attitude. Ability to listen and understand intents and goals. Relentless problem-solving skills. Ability to think 2+ steps ahead and anticipate what comes next. We are all broom pushers. Must be willing to work and support at all levels. We are trend setters and standards breakers. Our intent is to consistently pursue excellence, must think creatively and innovatively. Demonstrates alignment with our Core Values: Excellence, Sense of Duty, Accountability, Teamwork, Courage, Honesty & Integrity, The Golden Rule, and Caring for All People. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Must be able to lift 15 pounds at times. Initial Training and Orientation Standard Company orientation in Indianapolis

To deliver consistent, high-quality patient and customer experience in a fast-paced environment encompassing retail, lab, and optometric services in order to support the key results of the organization. General Managers meet operational goals by ensuring the following responsibilities are implemented consistently, with an underlying commitment to the organization's values, the patients and customers, office staff, and excellence in execution. This position is responsible for: Fostering an office environment that is focused on consistently delivering exceptional patient/customer service Daily direct over-site of personnel and operations of the office, assigning specific tasks, duties, and schedules Keeping office staff up to date on required skills-based, policy, and procedure training Implementation of organization selling strategies Partnering with Marketing Manager to generate daily, weekly, monthly reports pertaining to sales, insurance, payroll, and staff Daily bank deposits and sending previous day's close totals to the Accounting Team Ensuring staff benchmark performance meets or exceeds office goals Scheduling staff in accordance with payroll guidelines set by the Market Manager or upper management Primary point of contact for weekly payroll accuracy of the office staff Technical Skills and Competencies: Excellent verbal and written communication skills Strong leadership, management, and team-building skills Strong analytical and computer skills Sound judgment, problem-solving and decision making Organizational skills Ability to perform all aspects in regard to optical prescriptions, measurements, product knowledge, adjustments, repairs, troubleshooting patient concerns, verify accuracy of orders Comprehension of vision and medical insurance Organizational and Compliance Duties: Support implementation of new technology and equipment Schedule meetings with staff to ensure the organization's policies and procedures are being communicated and adhered to Maintain compliance with the organization's confidentiality policy in accordance to the Health Insurance Portability and Accountability Act (HIPAA) Monitor processes to ensure compliance with the organization's policies and guidelines Inventory management: optical frames, lab, office supplies Maintaining and creating a safe, clean, organized and inviting environment for both patients/customers and staff by either assigned or assumed responsibilities

About Riot Platforms Riot Platforms, Inc. ("Riot") is a Bitcoin-driven industry leader dedicated to developing and operating large-scale data centers for high-performance computing and Bitcoin mining. With a vertically integrated strategy, Riot is actively expanding its mining operations, particularly in Texas and Kentucky, while also supporting innovation and growth through its engineering and fabrication teams in Denver, Colorado, and Houston, Texas. Join us as we build the world's leading Bitcoin and digital infrastructure platform, now expanding into large-scale data centers for high-performance computing (HPC) and AI clients, and help shape the future of digital assets and advanced computing. About the role The Office Manager is responsible for creating a seamless, organized, and welcoming environment that enables the Riot Data Center team to operate at its best. This role blends hospitality, operational excellence, and proactive problem-solving to ensure the office functions smoothly day-to-day. As the first point of contact for employees, guests, and vendors, the Office Manager upholds Riot's standards of professionalism, efficiency, and attention to detail while managing the rhythms, cleanliness, logistics, and overall experience of the Denver office. What You'll Do * Serve as the primary point of contact for employees, external guests, and building management. * Lead visitor experience: greet all guests, coordinate entry, manage parking validation, and ensure meeting rooms and schedules are prepared. * Manage mail, packages, deliveries, and office logistics. * Coordinate and facilitate new employee onboarding, ensuring all office-related onboarding elements are ready and organized. * Maintain the cleanliness, organization, and presentation of the office - especially kitchens, common areas, and shared workspaces. * Order and coordinate daily lunches, team meals, meeting catering, and special office events. * Manage meeting rooms and room-scheduler systems, ensuring availability and functionality. * Identify office needs and manage IT-related requests, escalating when necessary. * Maintain awareness of office activity by tracking visiting guests, travel schedules, and employee out-of-office timelines to ensure smooth coordination and preparation. * Track office-related projects and ensure timelines, vendors, and deliverables stay on schedule. * Secure, manage, and coordinate vendors, including plant services, office supplies, electricians, building services, and office snacks and drinks. * Support company culture by maintaining an environment that is welcoming, efficient, and aligned with Riot's operational standards. What You'll Have * 3+ years of office management, administrative, or operational support experience in a fast-paced, professional environment. * Strong organizational instincts with a meticulous eye for cleanliness, order, and detail. * Excellent verbal and written communication skills; confident interacting with all levels of employees and external partners. * Proven ability to manage multiple priorities simultaneously and anticipate office needs before they arise. * Experience coordinating vendors, facilities services, and building operations. * Comfort working autonomously while also partnering cross-functionally with HR, IT, and leadership. * High level of professionalism, reliability, and discretion. * Preferred: Experience managing office experience in high-growth complex organizations. Compensation and Benefits * Competitive salary commensurate with experience. Base salary of $60,000-$80,000 plus bonus and equity. * 401k plan with company matching * Great medical, vision, and dental plans to choose from * Long-term and Short-term disability * Additional benefit options (Employee Assistance Program, Pet Insurance, and more) * Flexible Spending Accounts * A fun company culture with tremendous growth opportunities! Riot is an equal opportunity employer. We are committed to creating an inclusive environment for all employees.

EdgeCore Digital Infrastructure serves the world's largest cloud and internet companies with both ready-for-occupancy and build-to-suit data center campuses that are designed for density. Privately held and backed by committed equity to fund an aggregate amount of over USD $16.5 billion in development, EdgeCore enables hyperscale customer requirements by proactively investing in regions that provide the land and power necessary to support and scale AI and cloud technology. While working thoughtfully with the communities in which we do business, our data center campuses are built at scale to meet key performance specifications, safety metrics and sustainability objectives. EdgeCore has data center campuses in five North American markets with plans to expand. For more information, please visit edgecore.com. Career Opportunity The Denver Office Manager is a key on-site presence who keeps our Denver office running smoothly while creating a welcoming, well-organized environment for employees and visitors. This is a hands-on, detail-oriented role that is central to the success of our day-to-day office operations and employee experience. This position is available due to an internal move: our current Office Manager is transitioning to a full-time HR role, providing a great opportunity for a new team member to step in and make an immediate impact. This role is ideal for someone who is highly organized, proactive, and warm, and who enjoys managing a wide range of responsibilities. The right candidate takes pride in helping an office operate at its best and in creating an environment where people feel supported and set up for success. Operational Excellence & Office Management * Own all aspects of daily Denver office operations, including facilities, vendors, maintenance, cleaning, furniture, office supplies, IT coordination, access badges, seating plans, and space utilization. * Maintain a polished, hospitable environment for employees, guests, and executives, including snack and beverage programs. * Lead office relocations, build-outs, expansions, and major layout changes from planning through execution. * Serve as the suite Fire Warden and lead emergency preparedness efforts. * Create and maintain organizational charts and floor plans (Visio). Employee Experience & Culture * Champion Denver-based employee experience initiatives including recognition, life events (birthdays, weddings, new babies, bereavement), and office traditions. * Plan and execute local events such as annual kickoff parties, in-office happy hours, seasonal celebrations, an annual picnic, sports outings, and office décor or displays to celebrate special occasions. * Serve as the primary contact and coordinator for local volunteer and community engagement efforts, managing details and ensuring smooth collaboration between the company and employees. * Curate a warm, engaging office culture that reflects the company's values. Administrative & Executive Support (Ad Hoc) * Serve as the local lead for board meetings and executive events hosted in Denver, overseeing room setup, hospitality, and onsite execution. * Manage shipping, swag, and special projects as needed. * Provide general administrative and HR support, including onboarding coordination, recognition programs, and other confidential tasks. * Act as the go-to resource for Denver-based operational needs and questions. Collaboration & Reporting * Partner closely with the Virginia Office Manager to foster a collaborative, aligned approach across offices, sharing best practices and providing cross-office support as needed. * Report operationally to the VP of HR and collaborate closely with the broader HR team. Your Experience and Qualifications * Proven experience planning and executing events, including occasional large-scale events of 100+ attendees. * 3+ years of experience in office management, workplace operations, facilities, hospitality, administrative coordination, or a related role. * Experience with office build-outs, relocations, or managing major office moves. * Strong organizational and time management skills with exceptional attention to detail. * Proactive, resourceful, and solutions-oriented, with the ability to anticipate needs and follow through. * Warm, service-minded presence with excellent interpersonal, written, and verbal communication skills. * Experience supporting employee experience initiatives such as onboarding coordination, recognition programs, and office culture activities. * Experience coordinating vendors, facilities services, or office moves is preferred. * Comfortable handling sensitive and confidential information with discretion and integrity. * Proficiency with Microsoft Office; ability to learn new tools and systems quickly (experience with Visio is a plus). * Knowledge of the Denver area and local vendors, venues, and service providers is a plus. * Bachelor's degree or equivalent experience preferred. * Interest in HR or people operations is a bonus but not required. What We Offer * Full-time salaried, exempt role: Includes equity compensation and a performance-based annual bonus. * Annual base salary range: $70,000-$80,000, depending on experience. * In-office expectations: This role requires in-office presence four days per week * Denver-based: This role is located in downtown Denver, with parking provided at no cost to the successful candidate * Medical, dental, and vision insurance: Includes a $0-premium medical plan option (employee only). * Flexible Spending Accounts & Health Spending Account: Health & Dependent Care FSA, Limited-Purpose FSA, and an HSA with a company contribution. * Paid time off: 120 hours of annual paid time off, 11 paid holidays, 7 sick days (beginning in 2026), and 8 hours of volunteer time annually. * Retirement savings: 401(k) retirement savings plan with a company contribution * Life and disability insurance: Company-paid life and disability insurance * Parental leave: Paid parental leave for eligible new parents (birthing and non-birthing), available after meeting service requirements. * Employee assistance program (EAP): Confidential support services for employees and their families, including counseling, financial guidance, and legal resources. * Educational assistance: Company-sponsored educational reimbursement for approved courses and certifications. * Employee support & discounts: Access to company-sponsored discount programs and employee well-being resources.

Boulder Valley School District is committed to create challenging, meaningful, and engaging learning opportunities so that all children thrive and are prepared for successful, civically engaged lives. Our comprehensive and innovative approach to education ensures that each student meets expectations relative to intellectual growth, physical development and social emotional well-being. The district covers approximately 500 square miles and serves the communities of Boulder, Erie, Louisville, Lafayette, Superior, Broomfield, Nederland, Ward, Jamestown and Gold Hill. Website: BVSD. Location: US:CO:GOLD HILL School: Gold Hill Elementary Position Title: Mountain School Office Manager Position Start Date: January 5, 2026 Position Type: Office Professionals FTE: 0.50 - 20 Hours per week - Temporary through 6/3/2026 Work Schedule: 210 Days Pay Range:*$28.00 - $36.13 Closing Date: December 21, 2025 Our People Are Our Strength in BVSD Summary: Responsible for the smooth and efficient operation of the elementary school and administrative office. Ensure that all of the following duties are completed in a timely and competent manner, personally or by delegation. Responsibilities: * Perform financial duties for the school including managing school budgets, school grants, and financial information, communicating budget status to principal and staff as designated. Resolve budget issues with district personnel as needed. Manage bookkeeping related databases. Manage the school's ProCard program including authorized users, purchases, reconciling statements, preparing statements for archiving, responding to audit requests, reports and issues. Coordinate the ordering, receiving and inventorying of supplies and materials, ie. annual adoption orders for the school. Maintain all invoices, receipts and reports in accordance to Accounting policies. Collect, count and deposit money for fundraisers, fees and other activities. Manage petty cash, pay direct, contracts for hire and translation services contracts for the school. Manage school reimbursements and reconcile school accounts and bank statements. Integrate Parent Teacher Organization funds donated to school. Administer school sales tax, licensing and payments. Attend meetings, trainings, and committees. Coordinate TCAP, CELA and other assessments with assistance from school support staff. * Assist office staff with greeting and welcoming staff, students, parents, community members, district staff and visitors to the school. Provide information, answer inquiries and assist visitors. Ensure that the office operates in an effective and safe manner at all times. Provide oral and written support and interpretation for parents, students, district personnel and community members as needed. * Perform other duties as assigned. Qualifications: Required: * High school diploma or equivalent and experience in secretarial work, word processing, basic computer skills and bookkeeping. * Minimum of three years experience in general office work. * Communicate (read, write, and speak) in English. * Completed and submitted BVSD online application. Preferred: * Bilingual English/Spanish * Specialized courses in business, vocational school, or community college related to office * Experience working with elementary students * Ability to maintain confidentiality in all aspects of the job. * Ability to manage multiple priorities. * Ability to manage multiple tasks with frequent interruptions. * Ability to diffuse and manage volatile and stressful situations. * Ability to interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds. Salary Information: Salary Placement varies according to experience and education. * Pay range listed above is for employees newly hired to BVSD or current BVSD employees that are new to the employee group (existing employees currently in this unit please refer to the pay range on the appropriate salary schedule). BVSD engages in a salary placement process vs. a salary negotiation process. This information is provided in compliance with the Colorado Equal Pay for Equal Work Act and is the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience and education. All salaries are set by Human Resources based on a review of qualifications compared to the requirements on the job description; therefore listing all related education and experience on your application is recommended. Application and Selection Procedure: * External Candidates: Apply on-line at jobs.bvsd * Current BVSD Employees: Must apply through the INFOR portal * If you do not have internet access, a computer is available in the Human Resources Division, Education Center, 6500 E. Arapahoe, Boulder, Colorado. * Applications are reviewed to match candidates with position qualifications, with a limited number selected for interviews. For the final selection, employment is contingent upon successful completion of the post-offer screening process, including a background check and possible medical examination. Benefits & Eligibility: Boulder Valley School District is proud to offer eligible employees excellent benefits which may include: * Free high-quality Health and Dental Coverage * Vision Coverage * Supplemental Life Insurance * Employee Assistance Program * Personalized Benefits * Identity Theft Protection * Flexible Spending Plans * Retirement Savings Plans * EcoPass Please see our Benefits Page for information on the benefits we offer and eligibility information. The Boulder Valley School District is an equal opportunity educational institution and does not unlawfully discriminate on the basis of race, color, ethnicity, sex, gender identity/expression, national origin, creed, religion, age, sexual orientation, disability or veteran status in admission or access to, and treatment and employment in its educational programs or activities. Inquiries or complaints: BVSD Legal Counsel - ************; Office for Civil Rights - ********************************************************

Job DescriptionBenefits: 401(k) Bonus based on performance Competitive salary Dental insurance Health insurance Opportunity for advancement Training & development COMPENSATION: Competitive Base Salary + Performance Incentives Monthly Phone Allowance BENEFITS & PERKS: Generous Paid Time Off (Vacation, Sick, Holiday, Bereavement, FMLA, Parental Leave) Comprehensive Health, Dental, and Vision Insurance 401(k) with Company Match Growth and Professional Development Opportunities Why Join Stratus? At Stratus Building Solutions, were not just offering a job - were inviting you to join a community of innovators and collaborators passionate about sustainability and excellence. As the #1 fastest-growing green commercial cleaning franchise three years in a row (Entrepreneur Magazine), were transforming an industry through sustainable practices, cutting-edge technology, and exceptional service. When you join Stratus, youll thrive in a supportive, growth-focused culture where your development is as important as our success. Together, were making a real impact on businesses, communities, and the environment. Role Summary As an Office Growth Manager, youll play a pivotal role in driving regional growth, supporting franchisee success, and ensuring smooth daily operations. Reporting to the Regional Director, youll balance administrative leadership, franchise development, marketing execution, and customer service - all while helping Stratus offices and franchise owners grow and thrive. Key Responsibilities 1. Franchise Sales & Development Conduct 810 professional franchise opportunity presentations per month, ensuring all decision-makers are included. Manage the disclosure and closing process accurately and in compliance with company standards. Achieve a minimum of 2 new franchise agreements closed per month. Enter and maintain all leads, presentations, and outcomes in CRM within 24 hours. Collaborate with the Regional Director on lead tracking, strategy, and conversion goals. 2. Administration & Compliance Process account-related items (new accounts, credits, transfers, cancellations, UF supply invoices) promptly. Monitor franchisee insurance renewals and maintain compliance. Manage and organize all digital and physical records for clients and franchisees. Support background checks, onboarding documents, and corporate reporting needs. 3. Financial Accountability Review franchisee statements monthly to ensure timely client payments. Collaborate with accounting to resolve overdue or irregular accounts. Communicate proactively with franchisees regarding outstanding balances. 4. Supplies & Resource Management Manage inventory for uniforms, chemicals, and starter kits. Oversee office supply needs to ensure seamless day-to-day operations. 5. Marketing & Brand Presence Publish at least 2 social media posts per week (1 franchise opportunity + 1 cleaning service). Request and track client and franchisee reviews, maintaining brand reputation. Support regional marketing campaigns, trade shows, and community events. Track engagement metrics and deliver monthly marketing updates to the Regional Director. 6. Customer Service & Front Desk Answer all incoming calls using approved scripts, ensuring every lead is documented and routed properly. Schedule and confirm service or franchise appointments. Provide a professional, welcoming first impression to all visitors and callers. Conduct monthly remote account inspections as assigned by leadership. 7. Training & Development Support Ensure all new franchisees complete Phase 1 training within 30 days and are enrolled in the LMS. Track training completion and escalate gaps as needed. Support onboarding by ensuring all checklists and documentation are completed accurately. 8. Communication & Collaboration Act as the communication hub between Regional Director, Operations, Sales, and Accounting. Participate in weekly collaboration calls and office meetings, sharing best practices and insights. Maintain proactive communication with franchisees and clients to support retention and satisfaction. Performance Expectations Consistently meet franchise sales and presentation targets. Maintain CRM accuracy and timely updates. Ensure compliance with all training and insurance requirements. Contribute actively to local marketing and brand-building initiatives. Demonstrate professionalism, accountability, and solution-oriented leadership in all interactions. Qualifications Bi-lingual - fluent in both English and Spanish. Previous experience in sales growth, administration, and operations. Strong organizational, interpersonal, and communication skills. Proficiency in CRM systems, Microsoft Office, and social media platforms. Ability to manage multiple priorities with accuracy and professionalism. Customer service mindset and passion for helping others succeed. Ready to grow with us? Apply today and become part of a team where your work makes a lasting difference in how businesses and communities thrive.

WHAT WE'D LIKE TO SEE Global Prairie was built on purpose to help organizations deliver on theirs. Inspired by the belief that business should be a force for good in the world, Global Prairie re-invented the typical marketing agency model, embedding purpose into our business from day one. We operate at the intersection of marketing strategy, creativity and technology, delivering deep, innovative thinking - quickly. Because we don't operate as a traditional agency in terms of process, structure or output, we look for team members with an entrepreneurial spirit who embrace innovation and are comfortable working with best-in-class leaders. Everyone at Global Prairie shares the following characteristics: Collaborative Optimistic Resilient Flexible Curious Community-minded and philanthropic Strong candidates for this specific role will demonstrate: Availability for 10-15 hours/week onsite in the Denver office (Tuesday, Wednesday, Thursday) Proactive approach, with ability to follow-through Outgoing and friendly demeanor Detail-orientation Strong organizational and planning skills Trustworthiness and reliability Problem-solving skills ESSENTIAL FUNCTIONS AND QUALIFICATIONS Manage office services, facilities, and efficiencies in our Denver office by ensuring office operations and procedures are organized, correspondence is controlled, and clerical functions are properly executed and maintained Serve as primary point person for all Denver office related responsibilities and tasks i.e., answering phone, building maintenance, shipments, orders, equipment, and errands Manage all day-to day Denver office tasks; dishes, mail, stocking coffee bar, replenishing snack offerings, general cleaning and organizing, office supplies (ordering/stocking), parking, watering plants, coordinating floral orders, and all building maintenance/repairs Fosters strong relationships with vendors, service providers, and Global Prairie partners i.e., property management, caterers, couriers, transportation services, florists, and other building service providers Provides excellent support and friendly service to all Denver office visitors and guests In collaboration with our People & Operations team, helps to design and implement office policies and procedures, ensuring local and company-wide efficiencies Liaise with all appropriate vendors and Global Prairie employee-owners to ensure all onsite meetings and events run smoothly and clients and guests have a world-class experience Manage all onsite meetings and events, including but not limited to preparation, set-up, tear down and follow-up processes Collaborate with People & Operations team on special events i.e., employee-owner birthdays/anniversaries, milestone celebrations, annual holiday parties, client happy hours, onsite community events, etc. Assume additional responsibilities/duties, as assigned WHAT GLOBAL PRAIRIE OFFERS We are a purpose-driven global marketing firm founded on the belief that business should be a force for good in the world. Driving measurable, impactful results for organizations committed to making the world a better place is not simply the work Global Prairie does for its clients - it is the bedrock principle on which the company is built. As a Public Benefit Corporation, a top 1% certified B Corporation (B-Corp), and a 100% employee-owned company, we meet rigorous standards of social and environmental performance, accountability and transparency. We are a team of smart, driven individuals who partner with our clients to create positive change. Our shared commitment to making the world a better place unites us. In addition, we recognize and celebrate our individual strengths and contributions. Our culture is best-in-class. With generous, industry-leading benefits, supportive and progressive employee programs, collaborative office environments, and top percentile compensation packages, the culture at Global Prairie is unparalleled. And, due to our proud status as a 100% employee- owned company, each member of the Global Prairie team stands to personally benefit from Global Prairie's success. PHYSICAL DEMANDS & WORK CONDITIONS The physical activity required of this position includes standing, walking, lifting, pulling, pushing, kneeling, reaching, stooping, talking, hearing and use of repetitive motion. Light work is required of this position, occasionally lifting or moving objects between 10-20 pounds. The visual acuity of this position requires the ability to operate a motor vehicle. This position will not be substantially exposed to adverse environmental conditions. Creativity, great ideas and lasting impact come from diverse teams. Global Prairie is proud to be an equal opportunity employer. The expected compensation range for this position is displayed in accordance with the Colorado Equal Pay for Equal Work Act. The final agreed upon compensation for the role will depend on a number of factors, including but not limited to: candidate's qualifications, skills, competencies and experiences and may fall outside the range shown. As a part-time position, this role qualifies for 401(k) matching. Hourly compensation range: $25-30 USD per hour

Are you a passionate about driving efficiency and fostering a collaborative work environment? As the Project Office Manager, you will manage office administration, facilities management and employee support for a project site, ensuring smooth operations. You will collaborate with industry experts and committed teams who value individuality and recognize achievements. Apply now and transform your career with us. What you will be doing Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting new hire documentation in a timely, complete and compliant manner. Enters data and reconciles invoice and purchase order (PO) information in company procurement program to ensure accurate and timely payment. Acts as liaison between vendors, subcontractors and other external partners to resolve invoicing and payment inquiries. Enters equipment time and usage entries into company tracking program to support equipment usage reporting on a weekly and monthly basis. Supports daily office administration and employee inquiries, working closely with human resources and payroll to resolve issues for employees. Coordinates asset distribution and tracking for assigned employee group or project. Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner. Orders office supplies, manages facility maintenance and office equipment repairs as necessary. Presents and oversees Equal Employment Opportunity (EEO) Compliance trainings, communications and participation for assigned group. (US Only) Collects, enters, tracks and processes Craft payroll on a weekly basis ensuring accurate and complete records submitted to assigned regulatory agencies and company payroll department. What we are looking for High School Diploma or GED required. 3+ years administrative experience in construction industry required. Advanced knowledge of construction industry and project business procedures. Developing knowledge of subcontractor invoicing and accounts payable cost coding. Ability to work in MS Office Suite, including Word, PowerPoint, Outlook and Excel required. Proven initiative, organization and self-prioritization required. Friendly disposition and customer service attitude required. Able to maintain strict confidentiality and discretion with company and personnel information. Knowledge of Equal Employment Opportunity (EEO) Compliance requirements preferred. (US Only) Knowledge of union and certified payroll requirements and record keeping preferred. Why work for us Some of the benefits you may be eligible for as an employee are: Comprehensive compensation package and paid time off program Industry leading 401(k)/RRSP Medical/Extended Health Care, Dental, Vision and/or Provincial Medical Wellness benefits & Employee Assistance Program Tuition Reimbursement Program We are an EEO/ADA/Veterans employer. Salary Min USD $28.00/Hr. Salary Max USD $36.00/Hr.

Please note that we will never request payment or bank account information at any stage of the recruitment process. As we continue to grow our teams, we urge you to be cautious of fraudulent job postings or recruitment activities that misuse our company name and information. Please protect your personal information during any recruitment process. While Monks may contact potential candidates via LinkedIn, all applications must be submitted through our official website (monks.com/careers). This part-time position is an on-site role. At our location: 1515 Wazee St, Ste 380, Denver, CO 80202, the required in-office days are Tuesday, Wednesday, and Thursday. About the Role We're looking for an organized, proactive Office Manager/Coordinator to oversee the daily operations of our Denver office for 60 colleagues. You'll ensure a smooth, compliant, and welcoming workplace while supporting our teams, managing vendors, and coordinating logistics and events. Responsibilities: * Oversee daily office operations, maintenance, and safety compliance. * Manage supplier and vendor relationships; evaluate new service providers aligned with company needs and values. * Coordinate office upkeep, renovations, and purchases; maintain inventory of snacks, supplies, and cleaning materials. * Support IT and HR with office technology, onboarding/offboarding, and equipment management. * Handle mail, deliveries, and office communications. * Track office budgets, expenses, and vendor payments (Divvy, budget tracker). * Plan and support office events and hospitality for clients and guests. * Manage employee recognition moments (birthdays, anniversaries, sympathy flowers). * Act as a confidential and reliable point of contact for staff and visitors. * Collaborate with building management for work orders and facility coordination. About You The essentials: * 1-3 years of office administration experience * Strong organizational skills, exceptional attention to detail, and customer-service orientation * Skilled in office management, multitasking, and prioritization. * Strong communication and interpersonal abilities with a service mindset. * Tech-savvy; comfortable with Google Suite and basic IT coordination. * Self-motivated, organized, and diplomatic. * Experience in advertising, creative, or tech environments preferred. At Monks, we believe in fostering an environment where a diversity of perspectives can thrive. We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. We celebrate diversity and are committed to building a team that reflects the communities we serve. We welcome and encourage qualified applicants from all backgrounds who are excited to contribute to our mission. This role is subject to our Return to Office (RTO) policy. If you reside within a commutable distance of one of our office locations, you will be expected to work from the office a set number of days per week. The specific details, including the number of required office days, will be in accordance with the company's then-current RTO policy, which is subject to change from time to time. #SDL-1 What We Offer Monks has provided an hourly rate that represents its good faith estimate of what Monks may pay for the position at the time of posting. Monks may ultimately pay more or less than the posted compensation range. The rate offered to the selected candidate will be determined based on job-related factors, but not based on a candidate's sex or any other protected status. Hourly Rate$20-$25 USD About Monks Monks is the global, purely digital, unitary operating brand of S4Capital plc. With a legacy of innovation and specialized expertise, Monks combines an extraordinary range of global marketing and technology services to accelerate business possibilities and redefine how brands and businesses interact with the world. Its integration of systems and workflows delivers unfettered content production, scaled experiences, enterprise-grade technology and data science fueled by AI-managed by the industry's best and most diverse digital talent-to help the world's trailblazing companies outmaneuver and outpace their competition. Monks was named a Contender in The Forrester Wave: Global Marketing Services. It has remained a constant presence on Adweek's Fastest Growing lists (2019-23), ranks among Cannes Lions' Top 10 Creative Companies (2022-23) and is the only partner to have been placed in AdExchanger's Programmatic Power Players list every year (2020-24). In addition to being named Adweek's first AI Agency of the Year (2023), Monks has been recognized by Business Intelligence in its 2024 Excellence in Artificial Intelligence Awards program in three categories: the Individual category, Organizational Winner in AI Strategic Planning and AI Product for its service Monks.Flow. Monks has also garnered the title of Webby Production Company of the Year (2021-24), won a record number of FWAs and has earned a spot on Newsweek's Top 100 Global Most Loved Workplaces 2023. We are an equal-opportunity employer committed to building a respectful and empowering work environment for all people to freely express themselves amongst colleagues who embrace diversity in all respects. Including fresh voices and unique points of view in all aspects of our business not only creates an environment where we can all grow and thrive but also increases our potential to produce work that better represents-and resonates with-the world around us.

Job DescriptionBenefits: 401(k) matching Dental insurance Health insurance Opportunity for advancement Paid time off Vision insurance Office Manager Ace Hardware Painting Services of Denver is the newest addition to the Ace Hardware family in Denver Colorado. We are seeking a highly organized and detail-oriented individual to join our team as an Office Manager. As an critical part of our management TEAM, the Office Manager will play a pivotal role in ensuring we deliver exceptional customer service, quick follow up and efficient scheduling. To be successful in this role, you should have a detailed understanding of the full Microsoft Office suite, understand CRM systems, have great time management skills and be able to act without guidance. Benefits Competitive earnings Incentive bonus Health Insurance Dental and Vision 401K matching Paid time off Advancement opportunities This is an office position that handles the duties of TEAM communication, customer relations, scheduling and detailed entry into Service Titan. This position will require you to take incoming calls, make outgoing calls, update documentation, and assist with creating a positive office environment for the entire TEAM. Key Responsibilities: Answer all incoming calls and handle all customer inquiries Systematically make all outbound calls to follow up with customers in coordination with the sales TEAM, the production TEAM, paint crews, and color consultants Responsible for scheduling estimates or projects, confirm availability of inventory and place orders with supplies Confirm that the correct materials and inventory for jobs scheduled Contact customer and assigned contractors to confirm the scheduled time Assist the production TEAM with ordering and tracking material purchases for projects Communicate with the customers about their schedule, inquiries on job status, and address any complaints or problems with accurate accounting of these conversations and agreed upon schedules by documenting all calls and activities into Service Titan General admin tasks (i.e. update office supplies, filing, send thank you notes and general office duties) Confirm that jobs are complete and final billing are accurate by processing invoices to customers, process vendor paperwork and outbound calls to collect any Accounts Receivable Maintain a conversion rate of 80%, review and rate calls on a daily basis to improve performance Any additional duties as requested by the TEAM, with appropriate training Make proactive decisions to improve and ensure an efficient workflow and smooth running of the business by communicating opportunities and updates as they arise. Essential Skills: Customer service experience and strong communication skills. Strong organization and time management. Flexible and adaptable. Detail and safety oriented. Excellent rapport building Active Listening Qualifications: 3+ years experience in the painting industry Paint materials knowledge. Painting estimating software knowledge Previous experience working as an Office Manager in the paint or construction industry preferred Customer service: 3 years (Required) Ability to legally work in the U.S. Must be able to demonstrate your detail-oriented data entry skills Proficiency with Microsoft Office 365 Bilingual in English/Spanish (Preferred) ServiceTitan experience a plus Active Drivers License, insurance, and clear driving record Job Type: Full-time Pay: $25/hour based on experience If you are a driven individual passionate about sales and customer service, we encourage you to apply for this exciting opportunity. Please submit your resume detailing your qualifications for this position. We look forward to your application and for you to join our team!

Bookkeeper & Office Manager Join a mission-driven clean energy company as a key player in finance and operations - hybrid schedule, small team, big impact. We are recruiting for a a reliable and detail-oriented Bookkeeper & Office Manager to support both financial operations and day-to-day office management. This is a hybrid role - perfect for someone who enjoys a mix of bookkeeping, HR, administration, and being a central hub for a small but impactful team. The company is a clean energy software company helping to manage renewable energy systems like solar, battery storage, EV charging, and more. Their mission-driven team is based in Fort Collins, Colorado, and they have been delivering innovative energy solutions globally since 2002. What You'll Do: Bookkeeping Duties: Manage accounts payable and receivable Reconcile bank and credit card statements Process invoices and vendor payments Collaborate with external CPA and payroll providers Support payroll, tax filings, and compliance Prepare monthly reports, budgets, and forecasts Monitor cash flow and ensure accurate financial records Office Management Duties: Oversee daily office operations and supplies Serve as point of contact for staff, vendors, and visitors Maintain employee records, PTO tracking, and onboarding/offboarding Coordinate travel, meetings, and occasional company events Assist with HR and benefits coordination Provide admin support to Sales and Marketing teams What We're Looking For: Experience as a Bookkeeper, Office Manager, or similar dual role Proficiency in QuickBooks and Microsoft Office Suite Strong organizational and multitasking skills Solid understanding of accounting principles Excellent communication and problem-solving abilities Degree or certification in Accounting, Finance, or related field (a plus) Bonus Points For: Experience in small business or startup environments Familiarity with HR functions and CRM/project management tools Schedule: Hybrid work schedule: 3 days in-office, 2 days remote each week If you're someone who enjoys variety, values accuracy, and thrives in a collaborative environment, this could be your next great role. Apply today and help support a company that's driving the future of clean energy.

Here at Scotts Miracle-Gro there is no such thing as a typical day. Our culture is constantly energized by new and exciting growth opportunities and at a rapid pace. Below are details on an open job. If the role interests you and you would like to be considered we encourage you to apply! We are looking for an Office Operations Manager to join our Scotts Miracle Gro team! If you thrive in a fast-paced, high-energy environment and enjoy balancing administrative excellence with operational execution, this role is for you. As the Office Operations Manager, you'll oversee daily office functions while playing a key role in supporting our shipping, receiving, and inventory operations. You'll partner closely with plant leadership to ensure smooth workflow, accurate reporting, and strong team alignment across the office and warehouse. What you'll do in this role : * Oversee Office and Operational Support: Lead day-to-day administrative, shipping, and receiving functions to ensure operational efficiency and accuracy. * Manage Inventory Processes: Maintain accurate records of raw materials, additives, and finished goods. Monitor inventory movement and reconcile discrepancies to support production and customer demand. * Coordinate Shipping and Receiving: Supervise scheduling, documentation, and compliance for all inbound and outbound shipments. Ensure on-time, in-full (OTIF) performance and continuous improvement of logistics metrics. * Drive Operational Reporting: Oversee production and inventory data entry, generate key performance reports, and support data-driven decision-making. * Financial and Administrative Oversight: Maintain plant-level accounts payable and receivable, and payroll reporting. Support budget tracking and cost control related to freight, materials, and supplies. * Team Leadership: Supervise and coach office and logistics staff, fostering collaboration and accountability across departments. Support staffing, training, and performance development. * Customer and Vendor Communication: Serve as a key contact for customers, carriers, and vendors. Coordinate orders, deliveries, and problem resolution to ensure seamless service. * Compliance & Documentation: Maintain accurate shipping documents, insurance certificates, freight rates, and other records to ensure compliance with company and regulatory standards. * Continuous Improvement: Identify and implement process improvements in office operations, shipping efficiency, and inventory management. Partner with Plant Manager and supervisors on special projects to enhance overall plant performance. What you'll need to be successful: * 3-5 years of combined office management and operations/logistics experience in a manufacturing or warehouse environment, including prior supervisory experience. * Strong knowledge of shipping, receiving, inventory control, and dispatching. * Proven ability to manage administrative processes and operational workflows simultaneously. * Working knowledge of customer service, purchasing, distribution, and financial processes. * High level of proficiency with ERP systems (SAP) and Microsoft Office (Excel, Outlook, Teams). * Excellent leadership, communication, and organizational skills. * Knowledge of freight cost controls, LTL carriers, accounts payable, and payroll a plus. * Ability to multitask, prioritize, and problem-solve in a fast-paced environment. * Bachelor's degree in Business, Supply Chain, Accounting, or related field preferred. The starting budgeted pay range for this role will generally fall between $64,500.00 - $75,900.00 per year. Scotts will consider various factors in determining the actual pay including your skills, qualifications, experience, and geographical location.For remote roles where the final candidate resides in Alaska, California, Colorado, Illinois, New York, Oregon or Washington, state required pay thresholds will be factored into base salary. Here at ScottsMiracle-Gro, we believe providing an enriching and engaging employee experience is what sets us apart from other organizations. We recognize our employees are so much more than just their job title so we offer programs and benefits that support them in all aspects of their lives. Wondering how we do it? Below is a glimpse of our highlight reel… * Our Live Total Health program provides you with options to align to your personal needs. Selections range from medical, dental and vision coverage for you, your spouse/domestic partner and dependents to an outstanding wellness reimbursement program to an unbelievable 401K match (up to 7.5%) as well as a 15% discount on company stock and much more * We know our talent is our most precious asset and your unique development contributes to our organization's success now and in the future. Career growth at our company is not always a ladder. It's much more like a rock climbing adventure. Grow through exploration and experiences rather than a predictable linear path. * We value the importance of family. We provide access to Maven Family Planning and up to $30,000 to accommodate for adoption, fertility and surrogacy. * Be part of something bigger by joining one of our Employee Resource Groups focusing on diversity and inclusion, family, education and sustainability: Scotts Women's Network, Scotts Black Employees' Network, Scotts Veterans Network, Scotts Young Professionals, Scotts Pride Network (GroPride), Scotts Associates for a Greener Earth (SAGE), Scotts Family TREE and our Associate Boards. * Join a company with a strong belief in giving back to the communities where we live and work. We have a shared passion for service and volunteerism and believe participating in community service benefits our communities and strengthens our team. Not interested in this role? Stay up to date on future opportunities by joining our ScottsMiracle-Gro and Hawthorne Gardening talent communities. Scotts is an EEO Employer, dedicated to a culturally diverse, drug free workplace. EEO/AA Employer/Minority/Female/Disability/Veteran/Sexual Orientation/Gender Identity Notification to Agencies: Please note that the Scotts Miracle-Gro company does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Master Service Agreement, and specific approval to submit resumes to an approved requisition, the Scotts Miracle-Gro company will not consider or approve payment regarding recruiter fees or referral compensations.

Job DescriptionDescription: Foothills Pediatric Dentistry is dedicated to providing friendly, high-quality dental care for children. We strive to create a warm, welcoming, and efficient environment where both our young patients and their families feel valued and comfortable. Our team is passionate about combining clinical excellence with exceptional customer service. As the Office Manager, you will oversee all non-clinical operations of the practice. You will manage front-office staff, handle financial and administrative responsibilities, and help ensure a smooth, efficient, and family-friendly experience for patients and their parents. You'll serve as a bridge between clinical staff and administration, helping the practice run effectively and grow. Website: Foothills Pediatric! Operations Management Manage daily office operations, including scheduling, patient flow, check-in/check-out, and front-desk activities. Monitor supply inventory, order office and clinical supplies, and maintain equipment. Ensure the office meets regulatory standards, including HIPAA, OSHA, and any local/state dental practice regulations. Maintain and manage computer systems and software, serving as liaison with IT or software support. Oversee daily front-office operations and patient flow. Manage and support front-desk staff. Handle scheduling, check-in/check-out, and patient communications. Oversee billing, insurance verification, and financial processes. Partner with the clinical team to maintain efficient overall practice operations. Perform other duties and responsibilities as assigned by Director. Qualifications: 3-5+ years of experience in a dental or medical office, preferably in a management role. Experience with pediatric dentistry is a strong plus. Strong leadership and team-management skills. Excellent organizational and problem-solving abilities. Knowledge of dental billing, insurance, and revenue cycle management. Comprehensive Benefits Package: Medical, Dental, Vision, and 401(k) Paid holidays Paid time off Join our team and be part of a practice dedicated to excellence in Pediatric care. If you're ready to take your career to the next level, apply today! Requirements:

Job DescriptionDescription:Office Manager Timberline Smiles Orthodontics - Colorado Do you love leading teams, creating a positive work culture, and ensuring patients have an amazing experience from start to finish? Timberline Smiles Orthodontics formally Crane and Seager is seeking an Office Manager who's as passionate about people as they are about operational excellence.At Timberline Smiles, our team isn't just about creating beautiful smiles - we're about building genuine connections with our patients, families, and each other. We're looking for someone who embodies positivity, leadership, and a hands-on approach to keeping both our team and our patients smiling every day. About Timberline Smiles Timberline Smiles Orthodontics is a friendly, energetic practice where teamwork and patient experience come first. We take pride in our modern approach to orthodontics, but it's our warm, welcoming environment that truly sets us apart. Our doctors and team value collaboration, communication, and community - and we're looking for a leader who does too. What You'll Do Team Leadership & Culture Lead by example, fostering a supportive and upbeat team environment. Coach, motivate, and develop team members to reach their full potential. Support onboarding, training, and performance check-ins. Maintain open communication between the doctor, clinical, and front office teams. Promote a positive, professional, and fun atmosphere where everyone feels valued. Patient Experience Ensure every patient and family feels welcome and cared for at every visit. Oversee scheduling, check-ins, and daily flow to deliver a seamless experience. Handle escalated patient questions or concerns with empathy and professionalism. Monitor patient satisfaction and help drive continuous improvement. Operations & Administration Oversee day-to-day front office operations and ensure smooth coordination with clinical staff. Manage schedules, production goals, and office efficiency. Review and track key metrics such as new patient starts, collections, and patient retention. Support financial processes, including billing, deposits, and insurance reconciliation. Ensure compliance with all office protocols, HIPAA, and safety standards. Doctor Partnership Serve as the right hand to the orthodontist, ensuring priorities and goals are met. Provide regular updates and insights to support practice growth and patient care. Anticipate needs and proactively problem-solve. What We're Looking For Prior dental or orthodontic office management experience (required) Proven leadership skills with a people-first approach Strong communication and interpersonal skills Ability to build trust and motivate a team Excellent organizational and time-management abilities Financial and scheduling experience within a dental/ortho setting Tech-savvy and comfortable with practice management software Professional, compassionate, and calm under pressure What We Offer Competitive pay based on experience Health and dental benefits Paid time off and holidays Continuing education and growth opportunities Supportive, close-knit team and doctors who value your leadership A workplace that celebrates wins - big and small Requirements:

Do you have a passion to help others in your community? Do you thrive in a fast-paced environment? Build a Solid & Rewarding Career at Staff Zone National Leader in Construction Staffing! Staff Zone specializes in meeting the blue-collar staffing needs of the construction, light industrial, and special events industries. Since 2004, we have cultivated Best in Class procedures that bridge workers with jobs. By doing this, we are consistently Constructing Lives by bringing economic and social improvements to the people and their communities in which we are located. The Office Manager, effectively and efficiently, assists with the full operations of the branch. This individual will work directly with the Branch Manager, Sales Manager, our clients, and our workforce to ensure a smooth-running branch. Our ideal candidate would be self-motivated and have strong communication skills. Upon hire you will enjoy: Competitive base salary/paid bi-weekly Monthly bonus opportunity Full benefit package (medical, dental, vision) Great 401(k) with company match Frequent bonus and contest opportunities Continuous training and development Job Requirements: High School Diploma required Strong computer skills, including Microsoft Office Professional phone etiquette Ability to multi-task under pressure Ability to monitor and report problems Autonomous work ethic (ability to perform duties without direct supervision) Responsibilities as Office Manager: Assist Branch Manager with dispatching duties in the morning Manage credit and collections Produce and mail out invoices Promote safety in the workplace Recruiting, in way of taking applications Willing to work a weekend rotating, some holidays as required Process credit applications for new clients Ensure workforce is paid correctly and efficiently; assist with payroll About Us: Staff Zone provides temporary workers for commercial construction, industrial, and special events companies. We are the nations leader in providing labor staffing needs to commercial construction companies with a proven record of 20% revenue growth year after year in our industry. We currently have branches in several states (AL, AZ, CO, FL, GA, SC, NC, TN, VA, and TX), and operate in many more. For more information on our company, please visit us at our website (www.thestaffzone.com). We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Our client is a large provider and producer of Hemp-related products. They are based out of Illinois but are currently in the process of expanding into and building another production facility in Colorado. Job Description Our client is looking for an Office Manager to organize and coordinate administrative duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organization effectiveness, communication, and safety. Responsibilities: Act as the point of contact between the executives and internal/external clients Undertake the tasks of receiving calls, taking messages and routing correspondence Handle requests and queries appropriately Maintaining the office condition and arranging necessary repairs Organizing the office layout and ordering supplies and equipment Maintain diary, arrange meeting and appointments and provide reminders Make travel arrangements Take dictation and minutes and accurately enter data Monitor office supplies and research advantageous deals or suppliers Develop and carry out an efficient documentation and filing system Assist in the onboarding process for new hires Liaise with facility management vendors, including cleaning, catering and security services Qualifications Requirements: 3-4 years experience in an Office Management role Experience in compliance is a plus Familiarity/experience working within the Cannabis or Hemp industry Proven experience as an Executive Assistant or in another secretarial position Full comprehension of office management systems and procedures Excellent knowledge of MS Office Exemplary planning and time management skills Up-to-date with advancement in office gadgets and applications Ability to multitask and prioritize daily workloads High level of verbal and written communication skills Discretion and confidentiality Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description Office Manager / Staff Officer 4 TULK is a leading boutique consulting firm providing technology and management consulting services to the US Federal Government. Our expert team assists Defense and National Security clients in acquiring, designing, managing, and developing advanced technology systems and business practices to advance their missions. We offer tailored benefits, including medical, dental, and vision insurance, long and short-term disability, flexible work schedules, cash bonuses, access to technology, tuition reimbursement, 401k, and more. We are looking for applicants with a broad range of skills and interests to join our team. At TULK, we carefully match our employees with assignments that best fit their unique skill sets and career goals. If you're interested in the position below, we encourage you to apply and take the next step in your career with TULK. About the Work The Source Operations front office- Colorado (SXC) provides direct support to the entire NGA Denver (NGA-D) government and contractor workforce at the Aerospace Data Facility-Colorado (ADFC) on Buckley Space Force Base (BSFB). Support the Government through strategic communications, collaborative engagement and secretariat responsibilities. Actively engage with the community members and partners as directed by the Government. Support preparation of read-ahead material. Develop, prepare and edit minutes, reports, communications products, presentations, talking points and other communications products, as required, which integrate a common functional management message. Your Duties Coordinate internal site functions, providing support to working-level through high-ranking visitors and major events, and in the development and coordination planning for Distinguished Visitor (DV) tours and special events. Manage, update, and revise visitor program Standard Operating Procedures, Operational Instructions (OIs), and other processes accordingly. Manage, update, and revise the documented visitor shadow program that allows personnel from the Aerospace Data Facility-Colorado (ADF-C) to “shadow” certain distinguished visitors as an opportunity to gain increased knowledge and awareness of what certain positions entail within the DoD. collaboratively with site mission partners, their visitor program managers, and the site DV Support team regarding day-to-day visitors, strategic planning and outlook for visitors or major events, and the development of site-wide processes and governance documents, as well as any visitor tools such as the DV Management Tool. Manage all aspects of the DV's visit to or tour of NGA-D spaces and ADF-C facility and associated missions, which will include coordinating briefs, agendas, tours, conference rooms, and briefing leadership of upcoming visits on a regular basis. It may also include photographic/video opportunities for the DV and their supporting party while on tour Provide direct operations and administrative support to NGA-D Front Office, which may include issuing parking passes, conducting or coordinating data transfer requests, supporting research and ad-hoc projects, and other administrative functions. Perform tracking and management of internal and external taskers. Generate and update spreadsheets/SharePoint, track deliverables; ensure all appropriate forms adhere to NGA/S guidance and policy. Submit/track equipment, facility, management and workflow issues, and realignment/reorganizations, to ensure coherent Infrastructure management policies and procedures. Work with relevant stakeholders to develop project Concept Plans/Design Documents. Required Skills and Experience Top Secret SCI (TS/SCI) Security Clearance US Citizenship Bachelor's degree and 11 - 14 years of relevant experience. Advanced degree can substitute for some experience Demonstrated experience with performing research, contributing to the preparation of analytical/technical reports, and maintaining hard/soft copy files. Demonstrated experience with creating and maintaining databases, summary data, and spreadsheets. Demonstrated experience collaborating with multiple organizations to address office level requirements. Demonstrated experience with verbal and written communication and coordination skills to effectively work with individuals at all levels. Demonstrated experience utilizing standard business application software for presentations, word processing, and especially spreadsheets to be able to inter-relate and effectively present data. Demonstrated experience briefing Senior leadership on priority issues. Demonstrated experience managing physical space. Demonstrated experience adhering to space planning and infrastructure management policies and procedures. Demonstrated experience in Agency level takers systems.

Job DescriptionBenefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Responsibilities Maintain calendar of appointments and meetings Design the office layout with efficiency and organization in mind Collaborate with human resources to create, update, and maintain office procedures Maintain office equipment in good working order with the assistance of the IT department Pay and record invoices Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Qualifications High school diploma/GED required, some college preferred Previous experience as an Office Manager or similar position preferred Understanding of office equipment, systems, and procedures Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills

Job Description Boulder Longevity Institute (BLI) is a leading internationally recognized cellular medicine practice whose goal is to change lives and change medicine. We offer our clients a complete range of unique, innovative, and personalized healthcare services. Our clients enjoy access to the most advanced, research-based longevity medicine available, led by Elizabeth Yurth, MD, a dual board-certified, multi-fellowship, internationally acclaimed thought leader, lecturer, and clinician in the functional/regenerative/cellular medicine space. By combining orthopedics, regenerative medicine, and cellular medicine, BLI offers the latest in leading-edge treatment options, including Medically-Managed Peptide Therapy, Next-Generation Regenerative OrthopedicTreatments, Bioidentical Hormone Replacement Therapy, tip-of-the-spear neurocognitive therapy, and more. Who Should NOT Apply Boulder Longevity Institute (BLI) is a truly unique organization, and we're seeking a specific type of individual to join our team and become part of the BLI Family. Over time, we've learned that finding the right fit can be challenging, and the process can sometimes feel like a significant investment of time and energy for both applicants and our team. To help streamline the process and ensure a positive experience for everyone, we've decided to begin our job postings with a list of characteristics that may indicate the role isn't the best fit. Our goal is to provide clarity upfront and save time for everyone involved. You should NOT apply for this job if: You do not like to laugh and can not laugh at yourself. You are not into, and we mean really into, learning the coolest and newest science about longevity and staying healthy and optimized. You are not into people, helping them, delighting them, changing their lives, and being kind to them, even when they are hurting, scared, or annoying. You are not bright and quick on the uptake, this stuff can get involved, if you don't catch on quickly, it can be tedious and simply not fun. We want our team members to have fun. You are not comfortable working with technology (i.e. EMR, telehealth, Google Suite). While you don't need to be a tech expert, we use technology to enhance the experience for both our staff and clients, and the ability to adapt to our systems and tools is essential for success in this role. You do not thrive on problem-solving, innovation, and evolving beyond the status quo. You are just looking for a job, not a career. BLI and the broader BLI ecosystem is looking to make an impact. From rethinking the basic underpinnings of what the client experience should be, to a very tech-forward approach to problem-solving and client care, we are taking on the big issues in healthcare. If this sounds like too much work, don't apply. If you think the current healthcare system has its issues, but overall works fine, and that generally, people are pretty darn healthy, don't apply. Please don't take any of the above the wrong way, our mission is to change the future of healthcare, and achieving this requires having the right people in the right roles. Over the course of 18 years of continuous innovation, we've gained a strong understanding of what qualities and characteristics align with our team's needs. Our approach is intended to help ensure clarity and a good fit for all parties. If, after reviewing the above, you feel excited about the opportunity and believe you're a great fit, we encourage you to read on and consider applying. We'd love to hear from you! Position Overview The Office Manager serves as a strategic support partner to the COO, ensuring seamless execution of operational, HR, and clinical support tasks that arise unexpectedly throughout the day. This role is designed to absorb and triage disruptions, maintain continuity across departments, and proactively manage issues before they escalate, all while preserving the COO's bandwidth for high-level initiatives. Primary Job Functions People Leadership & Culture Be the daily go-to leader who supports, empowers, and holds the team accountable. Onboard and train new staff to thrive in our systems, service standards, and culture. Provide clear coaching and feedback; address issues early and escalate only when needed. Support performance conversations and maintain professional, confidential documentation. Protect and elevate a warm, professional, people-first, VIP-care culture. Operational Excellence Keep daily operations running smoothly and consistently for staff and patients. Reinforce SOPs and workflows; ensure the team follows established processes. Spot whether breakdowns are people or process issues and elevate true system gaps to the COO. Be the first stop for operational questions or escalations; resolve what's within scope. Deliver concise weekly updates to the COO on key wins, challenges, and needs. Patient & Team Experience Model and uphold a high-touch, patient-centric service mindset. Support staff with escalated patient situations professionally and empathetically. Maintain a polished, welcoming clinic environment for patients and the team. Facilities, Vendors & Supplies Manage supplies, inventory, maintenance, and vendor coordination. Build positive vendor relationships and vet new vendor options when requested. Admin, HR & Systems Support Support time-off tracking, schedule coverage, attendance, and payroll-related submissions. Uphold compliance, safety, confidentiality, and documentation standards. Ensure the team uses systems correctly and coordinate tech support as needed. What We're Looking For People-first leader who develops others and leads with clarity, empathy, and accountability. Operationally sharp with strong judgment, you spot inefficiencies early and address them before they become problems. Clear, confident communicator who stays calm, direct, and follows through consistently. Solution-oriented mindset if you don't know the answer, you find it, close the loop, and improve the process. Culture guardian who protects standards, models professionalism, and raises the bar for the team experience. Requirements: 2-3+ years of management or leadership experience On-site role at our Boulder, CO clinic Strong people skills and emotional intelligence ("advanced human skills") Basic math competency for operational and payroll-related tasks Collaborative team player with a client-centered, hospitality-driven approach Bonus Skills (Nice to Have) Support team trainings, culture-building, and internal events. Assist with billing/chargeback follow-up when operational coordination is needed. Support planning and communication for future clinic expansion. Jump in on special projects or process improvements with the COO. Must be able to multi-task, apply critical thinking skills, and provide the highest level of customer service at all levels of the operation Ability to maintain confidentiality BLI Employee Benefits: PTO, Sick Leave & Paid Holidays (including a full week off at year-end) Quarterly Bonus Eligibility after 12 months of employment In-House Wellness Benefits: Access to provider curbside consults and discounted labs, supplements, peptides, regenerative services, prescriptions, and other BLI services (Note: Traditional health insurance is not provided) Health Optimization Perks: OHP supplements at cost + access to the BLI Human Optimization Academy Optional Insurance Resource available for employees who wish to pursue external coverage independently. Additional optional benefits may be offered and will be discussed upon a job offer TO APPLY: Please include a resume and a short, customized cover letter in PDF format and send to **************************** In Summary: Our tagline is "Tomorrow's Medicine Today" and we have consistently provided innovation and new treatment protocols to back that up. If you would like to be part of a rapidly evolving company committed to providing an extraordinary client experience, changing the way medicine is practiced, and improving lives every day, if you would like to become part of The BLI Family, please apply. Job Posted by ApplicantPro