Office manager jobs in Greenwich, CT

Suntex Marinas is a high- company investing exclusively in niche mixed-use marinas and their related operating platforms. We have acquired, developed, and operated over 70 full-service marinas which include retail spaces, office buildings, resorts, hotels, and restaurants. The Marina Administrative Manager is the liaison between the Property, Accounting, and Operations, and is critical in maintaining accurate financial records at the properties. The Marina Administrative Manager must be able to work collaboratively with the General Manager at the Property and the Regional Controller and is responsible for organizing all revenue and accounts payable data which feeds into the Company's accounting system. The Marina Administrative Manager is an excellent communicator and provides the highest level of customer service in a friendly, helpful manner while remaining practical, efficient, and accurate. The Marina Administrative Manager projects a professional company image through all types of interaction and is able to seamlessly work in a fast-paced environment under pressure while juggling time sensitive tasks. DUTIES AND RESPONSIBILITIES: Provides timely and accurate assistance with processing and confirming all components of the monthly financial statement to ensure a timely month end close Ensure complete and timely processing of all end of day procedures Assists with and tackles any assigned special “ad hoc” projects Oversees the processing and reconciling of daily deposits (ACH, cash, credit card, and checks) Provides timely updates and reporting to the Regional Controller as requested for KPIs (Key Performance Indicators) Ensures all invoices are accurately coded and submitted for timely processing and recording Works with the property leadership team to ensure timely tracking of expenses Assists in maintaining accurate financial and marina information to assist with the property forecasting process Provides General Manager with necessary financial information, daily sales, monthly revenue, etc. Monitors accounts receivable and ensures all accounts receivable accounts are current while performing necessary collection procedures to maintain a current status on all accounts Collaborates with the Company's Human Resources department to ensure accurate and timely hiring, onboarding, promotions, employee changes, and terminations Works with Human Resources to serve as the liaison to ensure employees have ADP access for the purpose of managing their ADP account and for the upkeep of records, benefits access, etc. Works with Payroll to ensure timely and accurate processing of payroll, as requested Ensures adherence to departmental and/or Operations policies, procedures, and practices Assists with the tracking, updating, and collection of all contracts, insurance, and registrations, as requested Assists with customer questions as it relates to the marina, contracts, billing, insurance, etc. Maintains monthly billing and record keeping for customers Works with vendors as needed to order property supplies, retail items, materials, and uniforms, as requested Reviews all new slip storage and boat club contracts, as applicable, for accuracy and billing Maintains responsibility for all inventory including inputting, quarterly inventory counts, inventory adjustments, and adding inventory Supports the General Manager and Home Office as it relates to tracking initiatives and property related information Assumes all other duties and responsibilities required or as assigned by management EDUCATION AND EXPERIENCE: Associates Degree in a related field is preferred Must have a minimum of five (5) years' experience proven in progressive office management and/or bookkeeping responsibilities Must possess good presentation, facilitations, and computer skills Must be able to complete a background check deemed acceptable by the Company Must be able to proficiently speak, read, write, and understand English fluently Strong ability to develop partnerships with all levels of personnel Excellent interpersonal and communication skills Ability to work independently to achieve goals and targets Ability to proactively organize and prioritize work Must be able to collaboratively and seamlessly work in a team environment Must be flexible and adaptable to a fast-paced environment Must prove a demonstrated proficiency in Microsoft Office (Outlook, Excel, Word) products WORKING CONDITIONS/PHYSICAL REQUIREMENTS: Must be able to independently lift, carry, push, and pull up to fifteen (15) pounds Must be able to swim or be willing to wear a personal flotation device in instances of emergency Must be able to perform simple grasping, fine manipulation, and repetitive hand & arm movements frequently, and squeezing & overhead reaching occasionally Must be able to bend, squat, crawl, kneel, push, pull, walk on uneven surfaces on an occasional basis Must be able to operate general computer equipment including laptop, keyboard, and mouse with ease Must be able to utilize a phone, both desk and mobile, with ease Must be able to sit for extended periods of time at a desk setting Must be able to use eyes for the purpose of viewing computer monitors and analyze data for extended periods of time Must be able to walk outside in a variety of weather conditions (rain, wind, heat) Must be able to climb stairs, both indoors and outside in a variety of weather conditions (rain, wind, heat)

Salary: $60,000-$80,000 (DOE) About the Role A busy, fast-paced window manufacturing company in Merrick, NY is seeking an experienced, highly organized Bilingual Office Manager to oversee day-to-day office operations, support production teams, and ensure smooth workflow across the organization. This role requires a quick learner with strong math skills, excellent phone communication, and the ability to take charge, problem-solve, and manage multiple priorities. Spanish fluency is required, and prior manufacturing or production environment experience is strongly preferred. Key Responsibilities Office & Administrative Management Oversee daily office operations to ensure efficiency and productivity. Learn and master the company's proprietary computer system (training provided). Manage heavy incoming phone volume; handle customer inquiries, scheduling, and issue resolution. Maintain organized digital and physical filing systems. Monitor and order office supplies, materials, and equipment as needed. Customer Service & Communication Serve as a primary point of contact for customers, vendors, and internal teams. Address day-to-day customer issues, complaints, and service requests promptly and professionally. Coordinate with sales, production, and installation teams to ensure accurate and timely information flow. Production & Manufacturing Support Communicate with production supervisors to ensure orders, timelines, and specifications are accurate. Review work orders, measurements, and specifications to ensure accuracy (strong math skills required). Track production schedules and notify customers of expected timelines or delays. Assist with quality checks on paperwork, order accuracy, and scheduling. Leadership & Workflow Coordination Delegate tasks to administrative staff or supporting team members as needed. Oversee onboarding and training of new office staff. Ensure all departments have what they need to meet deadlines and daily goals. Identify workflow inefficiencies and recommend improvements. Accounting & Reporting Support Assist with basic bookkeeping tasks such as invoicing, purchase orders, and payment tracking. Reconcile order documents, delivery confirmations, and related paperwork. Generate daily, weekly, and monthly reports for leadership regarding operations, orders, and office performance. Compliance & Safety Maintain office compliance with company policies, safety guidelines, and manufacturing regulations. Support HR duties including attendance tracking, maintaining employee records, and scheduling. Required Skills & Qualifications Fluent in Spanish (required). Strong math skills for measurements, order checks, invoicing, and production-related review. Experience handling heavy phone traffic and customer service. Proven ability to multi-task, delegate, and work under pressure. Strong problem-solving skills and the ability to take charge in fast-moving situations. Proficiency with computers; ability to learn new systems quickly. Prior experience in a manufacturing, construction, or production office strongly preferred. Excellent organizational, communication, and leadership skills.

This position will report directly to the facility manager. Responsibilities will include but will not be limited to, the following: Excellent analytical and problem-solving skills as well as skilled at relationship building with staff, visitors, vendors and plant employees Manage daily administrative tasks, including answering phones and organizing digital and hardcopy documents Receive and review technical information provided by customers. Correspond with CMB Engineering & Quality teams regarding customer questions and concerns to resolve issue. Manage documentation and follow up on outstanding customer issues and concerns Update information in current ERP system, aid with transition to new ERP system and assist with other IT concerns Perform quality control on documents generated per customer requests Process and submit plant purchase orders and review returned sales acknowledgements for accuracy. Assist in project management by completing price lists, tracking deadlines and facilitation communication Maintain, organize, order office supplies and manage inventory Liaise with CarnaudMetalbox locations to facilitate the exchange of information and review open items. Interaction with visitors, corporate members, hourly and salaried staff Be trained in and perform EHS responsibilities. Assist customer service and warehouse teams as necessary Teamwork spirit and desire to support the team in different projects and activities Provide administrative assistance as needed within department and across plant Assume additional roles and responsibilities as needed Job Requirements: High school diploma or equivalent with previous similar work experience in a manufacturing environment. Associate or Bachelor's degree preferred Proven ability to effectively manage multiple tasks at the same time Proficient data processing skills Excellent organizational and time management skills Effective and proven verbal and written communication skills and the ability to work independently and as part of a team Proven work history in the ability to keep accurate and up to date records In-depth working knowledge of all components of the Microsoft Office software Pay range $55,000 - $75,000 *Actual salary will be determined based on skill and experience level* Physical Requirements - While performing the duties of this job, the associate is regularly required to sit, stand, walk, use hands, reach with hands and arms, and may be required to balance, stoop, kneel, crouch, or crawl. The associate may lift and/or move up to 50 pounds Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus Working conditions: Generally, works in an office, and on occasion in a warehouse/manufacturing environment While performing the duties of this job, the associate will be exposed to light lifting, warehouse forklift traffic, extreme temperatures and noise level is frequently loud and requires hearing protection and safety shoes. CarnaudMetalbox Engineering (CMB Engineering) designs, develops, and manufactures high-performance metal forming and finishing machinery for the production of beverage, food and aerosol cans. Furthermore, with our commitment to innovation and precision engineering, we continually strive to break the mold. With CMB Engineering, can manufacturers are able to keep up with consumer demands; as well as capitalize on market opportunities, while ensuring production efficiency. CarnaudMetalbox Engineering Limited is a UK based company but wholly owned by Crown Holdings, Inc. Crown Holdings is a global leader in the design, manufacture, and sale of packaging products for consumer goods. At Crown, we are passionate about helping our customers build their brands and connect with consumers around the world. We do this by delivering innovative packaging that offers significant value for brand owners, retailers, and consumers alike. With operations in 39 countries employing over 23,000 people and net sales of approximately $12 billion, we are uniquely positioned to bring best practices in quality and manufacturing to our customers to drive their businesses locally and globally. Sustaining a leadership position requires us to build a team of highly talented, dedicated, and driven individuals.

🌟 Real Estate Business Office Manager Employment Type: Full-time About the Role We're seeking a highly organized and detail-oriented professional to join our Real Estate team as a Business Office Manager. In this role, you'll oversee the daily administrative, operational, leasing, and facilities functions that keep our Real Estate department running smoothly. The ideal candidate is proactive, resourceful, and able to balance multiple priorities in a fast-paced environment. You'll collaborate closely with internal partners, landlords, and vendors to ensure efficient office operations, accurate lease administration, and the timely preparation of executive materials that support key business decisions. What You'll Do Administration & Operations Manage day-to-day office operations including scheduling, correspondence, and record keeping. Order, track, and maintain office supplies, equipment, and furniture. Develop and implement office policies, procedures, and filing systems for efficiency and compliance. Maintain accurate records, scan and file invoices, and ensure timely submission to Accounts Payable. Organize and maintain department and vacation calendars to ensure coverage and preparedness for meetings. Support payroll preparation, utilities tracking, and coordination of tax filings across multiple jurisdictions. Financial & Vendor Management Process, track, and reconcile invoices; monitor expenses and identify cost-saving opportunities. Coordinate with Finance and Accounts Payable to ensure timely vendor setup, bill payment, and compliance. Manage vendor relationships, including supply vendors, utilities, water delivery, vending machines and contractors. Oversee utility transfers during new store openings/closures. Facilities & Safety Act as liaison with building landlords for parking, access, service requests, and compliance issues. Oversee maintenance, repairs, and cleaning services for office facilities. Track facility maintenance schedules (monthly, quarterly, annual) for each location. Ensure compliance with life safety, fire safety, and health/safety regulations. Coordinate COIs, permits, and certificates of occupancy for new and pop-up store locations. Leasing & Real Estate Coordination Serve as a primary point of contact with landlords on tenant matters, building issues, and lease administration. Assist with lease and renewal coordination, including reviewing Letters of Intent (LOIs), abstracting key deal terms, and ensuring compliance with company requirements. Track critical lease dates, including expirations, renewals, rent escalations, and option windows. Maintain a comprehensive lease database and generate reports for leadership on portfolio activity. Partner with Real Estate leadership to support negotiations, documentation, and reporting on active deals. Coordinate with internal Legal and Finance teams to route leases, amendments, and related documents for approval and execution. Manage the distribution and tracking of lease drafts, ensuring timely responses to landlords and brokers. Support site selection and market research efforts by collecting, organizing, and presenting data. Monitor compliance with landlord obligations, tenant responsibilities, and operating covenants. Provide coordination and tracking for new store openings, relocations, dispositions, and pop-up programs. Maintain electronic and physical files of executed LOIs, leases, and amendments for accurate record keeping. Liaise with landlords on estoppels, SNDAs, and other ancillary lease documents. Assist in preparing presentation materials for executive decision-making and landlord negotiations. Executive & Team Support Provide administrative support to senior executives, including calendar management, travel arrangements, and meeting preparation. Prepare, edit, and distribute professional presentation materials for internal leadership meetings, Board updates, and landlord/partner engagements. Take, prepare, and distribute meeting minutes for Real Estate and brand-specific meetings. Assist leadership staff during absences or peak project times. Act as a liaison to other departments (HR, Finance, Customer Service) to address employee support, benefits, and cross-functional initiatives. Customer & Employee Experience Address customer-related issues (orders, water, supply needs) to ensure a positive experience. Support HR with employee-related matters and coordination of office events, birthdays, and celebrations. Fill in for reception and mailroom as needed. Project & Event Management Manage timelines, deliverables, and logistics for annual pop-up stores and new retail locations. Support planning and execution of office events and special projects. Coordinate with internal and external stakeholders to ensure deadlines are met. Tax & Compliance Prepare and process tax payments for properties in multiple jurisdictions (e.g., Huntington, Alamogordo, Los Angeles, Jericho). Track tax deadlines, coordinate with Finance, and ensure timely payments to avoid penalties. Maintain MGIS access and monitor payments in the system. What You'll Bring 5+ years of experience in administrative, office management, real estate, or facilities coordination (retail/real estate experience preferred). Working knowledge of lease documents and landlord-tenant coordination. Strong organizational and communication skills with excellent attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to manage multiple priorities and deadlines in a fast-paced environment. Experience supporting senior leadership and managing confidential information with discretion. Why Join Us At 1-800-Flowers.com, Inc., we believe in inspiring more human expression, connection, and celebration. Our Real Estate team plays a key role in supporting our growing portfolio of retail and office locations nationwide. This role offers an opportunity to make a meaningful impact, collaborate across teams, and contribute to the continued success of our brands. Compensation & Benefits The expected salary range for this position is $54,080 - $60,320 per year. The actual compensation will be determined by experience and other factors permitted by law. To ensure that we remain an employer of choice, we offer comprehensive and competitive health, wellness, and other benefits to regular and full-time team members. Benefits vary by location, average hours, and time with the company. Benefits for this location include* : Medical, dental, vision, life and disability insurance for the associate and family (if applicable) Flexible Spending Account Health Savings Account 401k retirement program Mental health resources / Employee Assistance Program 80 hours of paid vacation time (accrued on an hourly basis) 9 paid holidays 30% employee discount across our family of brands Potential eligibility for annual merit-based wage increase, if applicable *Exact benefit terms, conditions, and eligibility requirements are governed by official plan documents and are subject to applicable law. In addition, the Company reserves the right to change the terms and conditions and to terminate these and other plans and programs at any time.

Receptionist & Office Administrator Company: Growing, Employee-Friendly Cosmetic Company Salary: $75,000-$80,000 My client is seeking a highly organized, polished, and personable Receptionist & Office Administrator to support our Saddle Brook office and serve as the face of our organization. This critical role provides comprehensive administrative support to our NA President/Global CFO while ensuring the office operates smoothly, efficiently, and with a welcoming atmosphere. The ideal candidate excels at multitasking, thrives in a fast-paced environment, and brings exceptional communication, organizational, and customer service skills. Key Responsibilities Front Desk & Office Operations Serve as the first point of contact for all visitors, creating a warm, professional, and customer-focused environment. Manage all incoming and outgoing mail, packages, and courier deliveries in accordance with UPS and USPS guidelines. Maintain office supply levels, kitchen supplies, mail distribution, sample room organization, and IT equipment coordination. Lead clerical tasks including answering phones, responding to emails, and managing daily correspondence. Support new hire onboarding by preparing workspaces and coordinating first-day logistics. Executive Support Provide high-level administrative assistance to the NA President/Global CFO, including calendar scheduling, travel arrangements, meeting management, and expense reporting. Coordinate executive meetings: scheduling, room reservations, prepping agendas, and taking meeting minutes as needed. Handle confidential information with professionalism and absolute discretion. Event & Project Coordination Plan and execute office events from concept to completion, overseeing logistics such as catering, décor, transportation, and materials. Partner with the Sales team to manage the Sample Room and maintain organization. Support cross-functional teams and collaborate on ad hoc projects as assigned. Technology & Facilities Support Serve as the primary contact with the IT department for administrative/telecommunication issues, troubleshooting, and equipment requests. Act as a liaison between IT and employees to resolve equipment and conferencing issues. Assist with vendor management and basic budgeting or purchasing needs. Qualifications Core Competencies Exceptional verbal and written communication skills. Strong organizational and time-management abilities; able to juggle multiple priorities. Proactive problem solver with a resourceful, anticipatory mindset. Warm, approachable, emotionally intelligent; remains calm under pressure. Proven ability to handle sensitive and confidential information. Familiarity with daily office management procedures. Technical Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with calendar management systems and expense reporting tools. General comfort with IT coordination and office technology. Professional Requirements Minimum 2 years of experience in office administration, office management, or executive support. Knowledge of facilities coordination, vendor management, or HR/IT support is a plus. Basic understanding of budgeting and purchasing. Education High school diploma or equivalent required; college degree preferred. Ability to work onsite in Saddle Brook, NJ five days per week.

Job Description Dental Office Manager | Multiple Opportunities Established Practices | Future Acquisitions Compensation: ~$45+/hour - based on experience Schedule: 4-5 days a week We're looking for a results-driven Dental Office Manager who knows how to balance exceptional patient care with obsession over performance metrics. If you thrive on creating an outstanding patient experience while hitting-and exceeding-practice goals, this is your opportunity to shine. This role is perfect for someone who understands the numbers behind great patient care-and uses them to lead a thriving, high-functioning team. Why You'll Love This Role Patient-centered schedule around our local community: Hours designed to meet patient needs/ A supportive team environment that values growth, integrity, and efficiency. The chance to truly own the numbers that drive our success. We believe success comes from both happy patients and healthy KPIs. You'll play a key role in ensuring we excel in our achieving our KPIs like ensuring over-the-counter collections, reappointment rates, minimizing cancellation rates, treatement plan acceptance and new patients. What You'll Do Lead the front office team to deliver a seamless, warm, and professional patient experience. Monitor and manage key performance indicators daily, taking action to address gaps. Coach team members on best practices for scheduling, collections, and patient follow-up. Partner with clinical staff to ensure optimal patient flow and care quality. Proactively re-engage past-due patients and activate pending treatment plans. This is a future opportunity with a growing group that values operational excellence and rewards results. If you're a KPI-savvy leader ready to take your next step, we want to meet you. ???? Apply today to be first in line when the role opens! Requirements What We're Looking For Previous dental office management experience with a proven track record of meeting performance goals. Strong leadership skills with the ability to motivate and hold your team accountable. Excellent communication, organization, and problem-solving abilities. Tech-savvy with practice management software (knowledge of [software name] a plus). A patient-first mindset paired with a business-oriented approach. Benefits Full benefits package (for 25+ hours/week): Medical, Dental, Vision 401(k) with 4% match Paid Time Off & 7 paid holidays Employee Assistance Program: Free confidential counseling and support Voluntary benefits: Pet insurance, identity theft protection, and more All PPE provided - safe and compliant workplace Continuing education opportunities Ready to take the driver's seat in a high-performance, patient-focused practice? Apply today and help us create both healthy smiles and healthy numbers.

Job Description Treatment Coordinator: Front Desk Manager Join our thriving team at Meadowbrook Dental Care! We are looking for a dedicated and passionate individual to fill this role, where you will play a crucial part in both administrative functions and patient care. Our practice has built a solid reputation in the Nassau County area, thanks to our commitment to providing top-notch dental services and exceptional patient experiences. We pride ourselves on our modern facility equipped with the latest technology, and we believe in fostering a supportive and collaborative workplace culture that values professional growth. Requirements Previous experience in a dental office. Knowledge of dental day to day administrative tasks adn KPIs Experience with Eaglesoft is a must. Strong communication and interpersonal skills. Ability to multitask and manage time efficiently. Patient-oriented with a friendly demeanor. Benefits * Competitive salary with performance-based Bonus. * Opportunities for professional development and growth. * Supportive and collaborative work environment. * Long term employment Stability. * Health and vision insurance, Short Term and Long-Term Disability Insurance. * Life Insurance. * Paid time off and holidays. * Vacation. * 401K.

The individual that will be successful in this role will be technically savvy and comfortable working across multiple platforms. Multi-tasking, time management, communication and organizational skills are a must! * Starting hourly rate $35/hour. The Director of Business Services / Business Office Manager will manage the administrative office and functions of the community including accounts receivable, payroll, recruiting and onboarding, weekly/monthly reporting and manage community files. Experience within a senior living or healthcare environment, and a willingness to work with the elderly population is essential for this role. Working at Artis Senior Living, you'll play an integral role on a dynamic team helping people living with dementia achieve the essential human needs of purpose, belonging and joy by building a bridge between their lifelong identity and present daily life - we call this act of service "Honoring Yesterday & Celebrating Today." We like to think that Artis associates are the most thoughtful people on the planet, so in return - they deserve to feel safe, supported, and inspired to grow. We truly look forward to you being part of the Artis family! We are proud to be a Great Place to Work Certified company. The Director of Business Services / Business Manager will: * Provide unparalleled customer service, ensuring that residents and families receive the highest quality of service in a caring and compassionate atmosphere which recognizes the individuals' needs and rights. * Manage the recruiting and onboarding process for all new team members. Actively participate in the interviewing process, create new hire documents, initiate background and reference checks, manage onboarding and I9 verification, and schedule new hire orientations. * Create and maintain all personnel files in accordance with state and federal guidelines. * Maintain accurate records for all Accounts Receivable (including collections), payroll and petty cash; process items for corporate accounting functions under direct supervision of the Executive Director. * Maintain current resident business files and leases. * Maintain community census data and Medicare/Medicaid reimbursement, if applicable. * Document and report work-related injury/incidents to the insurance company in accordance with Artis policies and procedures. * Manage and coordinate multiple projects simultaneously through completion. * Observe community policies and procedures regarding resident and team member safety, attendance, timeliness, house rules, teamwork, and resident service. * Adhere to all Infection Prevention, OSHA, fire and safety regulations at all times, to ensure the safety and well-being of all community residents. * Answer all incoming calls, greet visitors and accept resident deliveries. * Maintain confidentiality of information received regarding the community, employees and residents. * Perform all other duties as requested. Education Requirements: * Must possess a high school diploma or equivalent. Additional course work in business management, accounting, and/or human resources preferred. * 2-3 years of demonstrated office management experience in senior living or health services.

$35-$37/hr | Pelham, NY Looking for a GREAT office opportunity? Our client is a leading state-of-the-art dental practice with locations throughout New York and Connecticut. They are looking for a professional Dental Office Manager who loves people and is looking to lay roots and grow within their practice. Is this role for you? To excel in this role, strong organizational skills, attention to detail, multitasking abilities, and a customer-centric approach are essential. Maintaining professionalism, staying calm under stress, and effective communication are crucial for managing front desk operations in a dental practice and ensuring a positive patient experience. What we urgently need: Experienced dental office manager (3-5+ years) with a focus on practice growth in a multi-specialty group setting. Skilled in staff management, scheduling optimization, patient communication, and insurance coordination . Efficient Appointment Scheduling: Manage the scheduling system to minimize wait times and maximize productivity. Exceptional Patient Communication: Handle inquiries, appointment requests, confirmations, and cancellations. Accurate Patient Records Management: Maintain confidentiality and comply with HIPAA. Collaboration with Clinical Staff: Coordinate appointments with assistants and hygienists. Insurance Verification and Billing: Ensure precise billing and timely reimbursements. Front Desk Operations: Oversee reception, calls, patient greetings, and office organization. Proficient in DENTRIX software for scheduling, record-keeping, and billing. Proactive Problem Solving: Resolve conflicts and optimize scheduling efficiency. What we bring to the table: Competitive wages Growth and Development Medical and Dental Benefits | PTO | Vacation Employee Discounts Monthly Bonus In this role, you will grow to: Lead and Guide the Dental Team to Success Become A Patient Advocate and Advisor for Satisfaction Cohesively Manage Clinical and Non-clinical Staff Facilitate Managerial Procedures Love our Enthusiasm and Organizational culture

Dental Office Manager “Open Up” to A Whole New Dental Experience Imagine working in a place which delivers best in class patient care and focuses on putting every patient first, every visit. Our guiding principle is empathy, and we want you to join us on our mission to transform the dental experience. Our practice partners with North American Dental Group which provides us with the necessary support in order to fulfill our purpose of ensuring excellent patient care. Wondering how this shapes your job experience? We use our individuality and dental expertise to practice group dentistry and ensure that every patient leaves our office feeling satisfied. Do you have the drive and passion to help others improve their oral health in the way that we do? Come join our team- help us pioneer a new culture of dentistry. Smiling from Open to Close Hours of Operation 40/hrs/week including some Saturday's Responsibilities Skills Required to Make a Great “Impression” on Our Team Motivated and proficient at problem-solving so that office revenue goals are met by managing tasks such as scheduling, staff productivity, and expenses Exhibit flexibility and adaptability to form great relationships with our team Be a leader, guiding our team to success in a fast-paced and energetic work atmosphere Supervise and communicate proficiently to ensure efficiency within practice while also maintaining our values and good morale, showing our patients who we truly are Strong dedication to accurately completing administrative functions such as financial review, compliance standards, and end of the day reporting Qualifications So How Can You “Fill” This Role? Bachelor's degree in a related field OR 4 years of related experience Servant Leadership: Partnership and collaboration with team and Providers Recruit and develop team Manage schedule to optimize production Prior clinical experience with implants preferred 3-5 years' prior management experience “Brace” Yourself… It only Gets Better Competitive paid time off for full-time and part-time team members which increases as you grow in your career with us Comprehensive benefits package, including 401k Constant opportunities for career growth and continuing education An exciting atmosphere that allows for freedom and individuality - enabling our team to always strive to do the best for our patients Ready to Come “Bond” With Our Team? Our team is ready to welcome the perfect candidate with arms (and mouths) wide open! We're constantly growing and want you to join our practice. Stop searching for jobs- apply today and start your career. If you are professional and organized yet outgoing, adaptable, and energetic, you'll fit right in. Our team is full of individuals with different skills and personalities, but each is willing to go the extra mile for our patients while communicating well with our team. Relatable? Then there's a spot for you at our practice. We're excited to hear from you! Equal Opportunity Employer We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, or any other characteristic protected by law. #NADG2 We can recommend jobs specifically for you! Click here to get started.

Come join one of the "Top 10 Emerging Groups to Watch", as voted by Group Dentistry Now! We are looking for an Assistant Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Ultimately, the Assistant Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Benefits for Full Time Employment: Health Insurance, Bonus Pay, PTO, Paid Holidays, 401(K) and more! Responsibilities Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Partner with HR to update and maintain office policies as necessary Organize office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced and paid on time Manage contract and price negotiations with office vendors, service providers and office lease Manage office General and Administrative budget, ensure accurate and timely reporting Provide general support to visitors Assist in the onboarding process for new hires Address employees' queries regarding office management issues (e.g. stationery, Hardware and travel arrangements) Liaise with facility management vendors, including cleaning, catering and security services Plan in-house or off-site activities, like parties, celebrations and conferences Skills Minimum 1 Year Proven experience as an in a supervisory front desk position. Dental Office Management experience preferred Knowledge of office administrator responsibilities, systems and procedures Proficiency in MS Office (MS Excel and MS Outlook, in particular) Hands on experience with office machines (e.g. fax machines and printers) Familiarity with email scheduling tools, like Email Scheduler and Boomerang Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements High School degree Salary is commensurate with experience between $25-32

The purpose of this role is to oversee the running of office facilities and provide administrative support to the Chief Executive Officer and Chief Underwriting Officer of the US business. Specific Responsibilities Office Management - oversee the general running of office facilities, to include: - Oversee general office operations, including supplies, equipment, and facility maintenance. - Manage front office functions such as reception, mail distribution, and phone systems. - Serve as the primary contact for vendors, service providers, and building management. - Manage relationship with the Boston Co-Working Office Space landlord. - Maintain the condition of the office and arrange necessary repairs and maintenance. - Ensure compliance with health and safety regulations. - Liaise and assist HR/IT with new hires equipment. - General office duties - ordering couriers, collecting deliveries, ordering office and catering supplies, arranging couriers and any other ad hoc office management duties as required. Travel Coordinator: - Ensure all travel for US employees is booked in accordance with the Group Travel Policy. - Ensure that all records regarding US employee business travel are kept properly and up to date. - To assist generally with travel related enquiries and administration for the US business. - To assist with VISA applications, ensuring internal travel calendar and traveller's diaries are up to date. Personal Assistant to the US CEO and CUO: - Diary management including liaising with internal and external stakeholders. - Coordinate and update calendars and arrange meetings. - Take and produce minutes for meetings as required. - Arrange any external events or meetings as appropriate. - Fielding any telephone calls, emails and correspondence where required. - Processing expenses. - Any other secretarial and personal assistant duties as deemed appropriate and necessary. - Any other ad hoc duties as required. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements - Minimum of 5 years of experience providing office management and EA support in a corporate environment. - Experience working with a range of internal and external stakeholders at all levels. - Experience of working collaboratively with wider teams based remotely. - Experience working within the insurance industry would be preferred. - A positive, professional and flexible attitude is essential, and an ability to work proactively on own initiative. - Excellent organisational skills with the capability to multi-task. - Strong IT skills including MS Office, Word, Excel and PowerPoint. - Problem solving skills and ability to "think outside the box". - Excellent written and verbal communication skills and interpersonal skills. - Experience working within the insurance industry would be preferred.

About Company: Nationwide Experts in Network, Security, Wireless & AV Integration ComNet Communications LLC is a leading integrator of technology infrastructure, backed by four decades of experience delivering scalable, high-performance solutions nationwide. We design, install, and maintain critical systems that power structured cabling, wireless connectivity, data centers, physical security, in-building wireless, and audio visual environments. With a strong focus on safety, quality, and service excellence, ComNet is a trusted partner to enterprise clients across diverse industries. From complex, multi-site deployments to large-scale network builds, we bring the technical expertise and operational capacity to support the evolving demands of today's connected world. Who We Are Founded in 1984, ComNet Communications has grown to become a trusted network infrastructure partner for Fortune 500 companies, national enterprises, and regional businesses. Our team of highly skilled professionals provides end-to-end services - from initial design through project completion - with a focus on safety, quality, and operational excellence. Our reputation is built on integrity, technical expertise, and a commitment to customer success. Our National Footprint ComNet Communications operates across the United States with regional offices and field teams ready to support projects nationwide. Our scalable workforce and national reach enable us to manage complex, multi-site deployments with consistency and speed. Commitment to Safety & Sustainability ComNet Communications prioritizes a culture of safety and environmental responsibility. Our safety-first approach ensures our teams meet or exceed all regulatory and industry standards. We are committed to sustainability practices that include recycling of cabling materials, reducing packaging waste, and implementing efficient installation methods to minimize environmental impact. About the Role: The Office Project Manager 1 is responsible for the planning, safety, execution and financial management of low voltage construction projects with a cumulative yearly dollar value over $2MM. With the support of Senior Project Managers and Team Lead, ensure that projects are delivered on time and on budget. Essential Duties and Responsibilities: * With the support of Team Lead acquire a thorough understanding of project requirements and objectives including, but not limited to contractual, financial, technical, schedule, construction coordination, materials, personnel, and scope of work. * Manage and maintain profitable low voltage construction projects that consistently generate $2M in yearly revenue * Work with Operations Team and Safety Manager to provide appropriate PPE and Safety Training * Attend project kick off meetings to ensure all parties are appropriately prepared for project start * Order proper tools and materials in a timely manner for each project * Forecast and track labor and material cost throughout the project * Invoice projects quickly to maximize cash flow * Establish strong relationships with manufacturing partners to gain knowledge of industry products * Utilize Daily technology and project dashboards to track project lifecycle and profitability. * With support of Team Lead and Operations Team, provide technical assistance to field personnel * Approve and sign all material invoices and technician timesheets * Work with Estimating team and Team Lead to generate and submit change order pricing for all items outside the approved original scope of work up to $100K * Provide required documentation including 'as-built' drawings, cable certification reports and applicable warranties * Perform on-site inspections of local work locations * Other duties as assigned Job Requirements: * 4-6 years' experience in the telecommunications industry * 2 plus years college experience, bachelor's degree preferred * Proven success with construction cost management * Strong math skills and number aptitude * Familiarity with large scale construction projects preferably in low voltage * Experience running projects with values up to $500,000 with yearly cumulative revenue of $2 MM * Ability to prepare simple quotes for MAC requests from existing client base * Familiar with low voltage products * Be able to complete change orders independently up to $50K under the supervision of a Team Lead or Estimator. The worker is subject to inside and outside environmental conditions while working or reviewing customer work locations.

About the Role: We're seeking a strong, experienced Front Office Manager to lead and manage the team at a busy dental surgery practice in Bergen County, NJ. This is your chance to take ownership of daily operations, staff performance, and patient satisfaction while driving the office to meet its goals. Job Title: Front Office Manager Location: Westwood, NY Pay: $30-$33/hour | OT Eligible Benefits: Health insurance, Paid time off Key Responsibilities: Oversee front desk operations, staff hiring/firing, coaching, scheduling, and payroll Handle staff and patient issues, set monthly goals, and ensure operational standards are met Maintain communication with leadership and physicians Conduct daily huddles and ensure phones/messages are managed hourly Generate, review, and follow up on treatment plans weekly/monthly Maintain a positive, collaborative team environment Conduct staff performance management, including reviews and accountability Requirements: Minimum 2 years of dental office management experience Knowledge of WINOMS software and CDT codes (preferred) Leadership skills with excellent communication and team motivation abilities Ability to comply with safety, privacy, and regulatory procedures Proficiency in Word and Excel Who We're Looking For: Candidates from general dentistry, pediatric, orthodontics, endodontics, periodontics, prosthodontics, or oral/maxillofacial surgery backgrounds Leaders with a strong sense of ownership and ability to motivate their team Professionals with experience in office operations, scheduling, billing, and patient management Why You'll Love This Role: Opportunity to lead a growing dental practice Work closely with physicians and leadership Make a tangible impact on office operations and patient care

Job Description State Farm Agency located in Nyack has an immediate opening for an experienced Licensed Insurance Office Manager. This is a full-time, in-office position and requires an active Property and Casualty insurance license. This position requires someone with insurance office experience, State Farm preferred.Position Overview: A State Farm Licensed Insurance Office Manager manages the day-to-day operations while also performing core insurance functions, including assisting and managing team members. This role blends leadership and administrative duties with direct client interaction and business growth responsibilities. Key Responsibilities Oversee daily operations: Ensure the office is well-maintained, organized, and running efficiently to meet customer and business needs. Staff management: Manage, motivate, train, and supervise team members. Establish office procedures and ensure all staff adhere to them, fostering a productive work environment. Address routine and non-routine problems within the office and take corrective actions when necessary. May be involved in managing budgets, processing daily deposits, and handling payroll and bookkeeping in smaller agencies. Sales and marketing: Develop leads, schedule appointments, conduct needs-based interviews, and market appropriate State Farm products and services (auto, home, life, health, business insurance). Customer service: Provide prompt, accurate, and friendly customer service, including responding to inquiries regarding policy changes, coverage, billing, and claim submissions. Relationship management: Establish strong customer relationships and conduct follow-ups to educate clients about their insurance options and ensure their needs are met. Compliance: Ensure that all insurance activities and documentation are compliant with applicable regulations. Documentation: Accurately prepare forms and applications and maintain detailed client records. Required Qualifications & Skills Active Licenses: Must hold an active Property & Casualty insurance license; a Life & Health license is often also required or must be obtainable. Experience: Prior experience in customer service and sales is necessary, with management experience preferred. Experience with State Farm systems is a huge plus. Skills: Strong leadership, communication, organizational, and problem-solving skills are essential. Bilingual English/Spanish preferred. Technical Proficiency: Must be proficient in Windows computer applications and capable of managing various office technologies and software. Benefits Base Salary $55k - $65k depending on experience Bonus and Commissions Paid time off (personal/sick days plus vacation) Profit Sharing 401(k) Retirement This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agents' employees are not employees of State Farm.

The Hilton Garden Inn Danbury is hiring for a Front Office Manager. Prior Hilton experience is preferred but not required. Evening and Weekend availability is required. ESSENTIAL JOB FUNCTIONS * Monitors and ensures compliance with all guidelines for operations * Conducts monthly department meetings to review new procedures and solicit input from all employees * Handles and provides resolution to guest complaints and employee issues * Assigns duties to employees and subordinates and observes performance to ensure adherence to hotel and franchise standards, hotel policies and established operating procedures * Answers inquiries pertaining to hotel policies and services * Assists General Manager in annual wage scale surveys; ensures employee wages follow wage and salary guidelines * Ensures property hiring practices comply with all state and federal requirements * Performs functions of the General Manager or Assistant General Manager in their absence * Perform functions of Guest Service Agent as needed * Provides training, including safety training, to front office staff as directed by Management * Assists in the selection of Guest Service Agents * Assists in scheduling front desk personnel within budget guidelines to assure adequate staffing * Maintains accurate records including cash flow sheet, direct bill accounts, credit card payments, registration cards * Corresponds with group and travel agents to answer special requests for rooms and rates * Assists with sales and marketing efforts as directed * Assist management team in conducting regular staff meetings * All other duties as assigned COMPETENCY To perform the job successfully, an individual should demonstrate the following competencies: * Problem Solving - Identifies and resolves problems in a timely manner; Develops alternative solutions; Uses reason even when dealing with emotional topics * Customer Service - Responds promptly to customer need; Responds to requests for service and assistance; Responds to requests for service and assistance * Interpersonal - Maintains confidentiality * Oral Communication - Responds well to questions; Demonstrates group presentation skills * Team Work - Contributes to building a positive team spirit * Written Communication - Writes clearly and informatively; Able to read and interpret written information. * Delegation - Delegates work assignments; Provides recognition for results * Managing People - Makes self available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Solicits and applies customer feedback (internal and external); Improves processes, products and services; Continually works to improve supervisory skills * Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness * Business Acumen - Understands business implications of decisions; Demonstrates knowledge of market and competition * Diversity - Shows respect and sensitivity for cultural differences; Promotes a harassment free environment * Organizational Support - Follows policies and procedures including but not limited to dress code policies * Adaptability - Adapts to changes in work environment; Manages competing demands; Able to deal with frequent change, delays, or unexpected events * Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time * Dependability - Commits to long hours of work when necessary to reach goals * Initiative - Asks for and offers help when needed * Innovation - Generates suggestions for improving work; Develops innovative approaches and ideas * Planning/Organizing - Prioritizes and plans work activities * Professionalism - Treats others with respect and consideration regardless of their status or position * Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality * Safety & Security - Observes safety and security procedure; Reports potentially unsafe conditions; Uses equipment and materials properly

Job Description is $19.00 - $20.00 hourly If you are organized, have an eye for detail, enjoy juggling numerous tasks, and have excellent customer service skills, then this may be the job for you! This position will provide administrative support to QSAC's Offices at our NEW Garden City location opening soon or our Queens Village location. Job Responsibilities Administration & Reception Will welcome and admit visitors and greet students and families, while maintaining appropriate security procedures (visitor log book, Time card swipes, etc.) Perform administrative duties such as filing, faxing, ordering supplies Maintain paper and computer files Calendar management, create and edit Microsoft Office documents, as requested Will respond to and transfer all in-coming calls and take messages in a professional manner and route calls as necessary Perform other duties as assigned by supervisors and/or senior management Qualifications & Work Experience Bachelor's degree highly preferred or related administrative experience required 1-2 years customer service/office experience is highly preferred Punctuality and regular attendance is expected Maintain individual /family confidentiality Commitment to company values and adherence to policies is essential Excellent customer service skills are required Ability to juggle multiple tasks with flexibility Dependability and flexibility is expected Excellent interpersonal skills are required Working knowledge Microsoft Office is required Mission QSAC is a New York City and Long Island based nonprofit that supports children and adults with autism, together with their families, in achieving greater independence, realizing their future potential, and contributing to their communities in a meaningful way by offering person-centered services. QSAC pursues this mission through direct services that provide a supportive and individualized setting for children and adults with autism to improve their communication, socialization, academic, and functional skills Benefits QSAC benefits are some of the best and go beyond health and retirement. You will be joining a passionate community of professionals and staff who support each other in a challenging and rewarding work culture. Competitive salary Medical, Dental and Vision Insurance have very low out of pocket costs (for FT staff) Medical can be as low as $1 dollar per paycheck ( for FT staff) Generous Paid Time Off policy (for full time staff) Start with 24 days annually Group Life Insurance and Long Term Disability (for FT staff) Flexible Spending Accounts (for FT staff) Pre-Tax Commuter Benefits 403(b) Retirement with Employer Discretionary Match (for FT staff) Opportunities for career advancement Qualifications are subject to change in accordance with government regulations. Qualifications are subject to change in accordance with government regulations. QSAC is an Equal Opportunity Employer (EOE) Mission-Oriented. Results-Driven. Collaborative. Passionate. We Are QSAC. To easily apply: Please email us at *************

Job DescriptionBenefits: 401(k) matching Competitive salary Dental insurance Health insurance Paid time off Training & development Vision insurance Are you interested in a career and not just a job? Do you have excellent communication skills, a customer-first attitude, and an attention to detail? Are you motivated to excel in a fast-paced environment? Do you enjoy being a part of a collaborative environment where every detail counts and contributions are valued? Are you someone who takes pride in going the extra mile to deliver quality work? If so, then you deserve to learn more about this opportunity! Closets by Design is a nationally recognized leader in home organizing systems. We design, manufacture, and install a complete line of custom closets, home office furniture, media systems, wall-beds, garage cabinetry, and more. We desire motivated, organized, caring individuals who have a passion to provide superior customer service. Job Responsibilities We are currently seeking an enthusiastic and motivated individual to immediately fill the position of Administrative Assistant. The Administrative Assistant plays a crucial role in the smooth functioning of our daily operations. Applicants must demonstrate a commitment to client satisfaction by communicating what is necessary in a genuinely friendly and professional fashion. Job Requirements Data Entry: Inputting Data: accurately entering information into databases, spreadsheets, or other systems from various sources. Data Quality Assurance: running reports to check for accuracy and completeness in data system. Maintaining Records: organizing and managing both physical and digital files, documents, and other records to ensure easy accessibility. Communicating: collaborating with team members or departments to clarify data requirements or resolve discrepancies. Following Protocols: adhering to company procedures and data management best practices. Administrative Support: Ordering and maintaining office supplies and equipment if needed Handling incoming and outgoing mail and packages. Customer Interaction: Handle incoming customer inquiries via phone and email in a courteous and professional manner. Provide accurate information regarding products, services, policies, and procedures. Greet visitors and provide assistance Problem Resolution: Escalate complex issues to the appropriate departments for resolution. Follow up with customers to ensure their concerns are resolved satisfactorily. Team Collaboration: Work closely with other departments to ensure seamless customer experiences. Deliver administrative support for office staff, sales team and production/installation departments Manage designers' appointment calendars Quality Assurance: Adhere to customer service policies and procedures. Meet or exceed performance goals related to customer satisfaction, quality, and productivity. Qualifications: A proactive individual who thrives on taking ownership of tasks and driving them to completion. Ability to master processes Proven customer support experience or experience as a client service representative. Strong phone contact handling skills and active listening. Excellent communication and presentation skills. Ability to multi-task, prioritize, and manage time effectively. High school diploma or equivalent is required; college degree preferred. Proficiency in Microsoft Office and CRM systems. Benefits: Competitive salary. Health, dental, and vision insurance. 401K Paid time off and holidays. Career development opportunities. If youre ready to bring your enthusiasm and skills to a team that values your contributions, wed love to hear from you. Apply now and take the first step in building a rewarding career with us!

Office Manager (Bilingual) Salary: $60,000-$80,000 (DOE) About the Role A fast-paced manufacturing company in Merrick, NY is seeking a highly organized, experienced Bilingual Office Manager to oversee daily operations and support both office and production teams. This position requires a proactive problem-solver with strong math skills, excellent phone communication, and the ability to manage multiple priorities in a busy environment. Key Responsibilities Office & Administrative Management Oversee day-to-day office operations to ensure efficiency and productivity. Learn and effectively use the company's proprietary computer system (training provided). Manage high-volume phone calls; handle scheduling, inquiries, and issue resolution. Maintain organized digital and physical filing systems. Monitor, track, and order office supplies, materials, and equipment. Customer Service & Communication Serve as a primary contact for customers, vendors, and internal teams. Address customer concerns, service requests, and complaints professionally and promptly. Coordinate communication among sales, production, and installation teams to ensure accurate information flow. Production & Manufacturing Support Work closely with production supervisors to verify order details, timelines, and specifications. Review work orders, measurements, and specifications for accuracy (strong math foundation required). Track production schedules and update customers regarding timelines or delays. Assist with quality checks on paperwork, order details, and scheduling. Leadership & Workflow Coordination Delegate tasks to administrative or support staff as needed. Assist with onboarding and training new office employees. Ensure all departments have what they need to meet deadlines and daily targets. Identify workflow gaps and recommend process improvements. Accounting & Reporting Support Assist with invoicing, purchase orders, and basic bookkeeping tasks. Reconcile order documents, delivery confirmations, and related paperwork. Generate daily, weekly, and monthly operational reports for leadership. Compliance & Safety Maintain compliance with company policies, safety standards, and manufacturing regulations. Support HR-related tasks including attendance tracking, maintaining employee files, and scheduling. Required Skills & Qualifications Fluent in Spanish (required) Strong math skills for reviewing measurements, orders, and invoices Experience managing heavy phone traffic and delivering excellent customer service Proven ability to multitask, delegate, and thrive under pressure Strong problem-solving skills and the ability to take initiative in fast-paced situations Proficient computer skills and ability to learn new systems quickly Prior experience in a manufacturing, construction, or production office strongly preferred Excellent organizational, communication, and leadership abilities