Office manager jobs in Henderson, NV - 112 jobs

Job Description Are you a hands-on hospitality leader who thrives in a fast-paced resort environment? Do you love developing teams, elevating guest experiences, and creating smooth, memorable arrivals for every guest who walks through the door? If so, we want to meet you! We're looking for an energetic and service-driven Front Office Manager to oversee our Front Desk, PBX, Night Audit, Transportation, Concierge, and Room Control operations. This is a key leadership role responsible for ensuring exceptional guest service, seamless daily operations, and high-performing team members. You'll serve as a primary support leader for the Front Office and play a direct part in delivering outstanding RCI Check-In/Check-Out scores. What You'll Do Lead and inspire a dynamic Front Office team-hiring, training, coaching, scheduling, and mentoring to ensure excellence. Oversee daily operations across multiple guest-facing departments, ensuring all service and safety standards are consistently met. Deliver top-tier guest service by anticipating needs, resolving issues quickly, and managing escalations with professionalism and care. Monitor room status, occupancy forecasting, and cash-handling accuracy-using daily reports and guest feedback to identify opportunities for improvement. Collaborate closely with Housekeeping, Vendors, Suppliers, and all resort departments to deliver seamless, elevated guest experiences. Manage administrative responsibilities including payroll, scheduling, group and VIP communications, reports, and department documentation. Facilitate regular team meetings, maintain strong communication across departments, and ensure all staff remain trained in emergency and safety procedures. Jump in to support other teams during high-demand periods and contribute to the resort's culture of teamwork and hospitality. What We're Looking For 3-5 years of front office management experience-timeshare or resort experience highly preferred. A strong communicator with proven ability to lead, coach, and motivate teams. Skilled at handling multiple priorities and resolving problems with confidence and professionalism. Proficient in Microsoft Word and Excel. High School Diploma or GED required. Ability to work evenings, Fridays, Saturdays, Sundays, and holidays. Why You'll Love Working With Us Be part of a respected, guest-focused resort with a strong culture of teamwork and service excellence. Have a meaningful impact on guest satisfaction and overall resort success. Grow your career with a company that values leadership development and internal advancement. Ready to lead a high-performing front office team and make a difference every day? Apply today and help us create unforgettable resort experiences!

Job DescriptionDescription: The Office Manager will be responsible for overseeing the effective functioning of the office for Specialty Care Infusion Center. Duties and Responsibilities • Cooperate with other members of management in defining operational plans. • Communicate with all staff members to ensure that the mission of SCIC is consistently accomplished. • Coordinate with other staff members to ensure that adequate policies and procedures are established which govern all operations of site. • Ensure the implementation of processes to measure, assess, and improve the performance of office operations. • Produce reports about activities of customer services and provide reports to the Supervisor. • Monitor operational expenses for compliance with the expense budget. • Oversee record keeping so that all information is accurate and complete. • Ensure ongoing compliance with all laws and regulations; ensure that the pharmacy meets or exceeds accreditation standards; and oversee implementation of ‘best practices' in all of SCIC's activities. • Delegate authority as necessary to ensure that all responsibilities of this position are fulfilled in a timely and accurate manner. • Participate in surveys conducted by authorized inspection agencies. • Participate in in-service education programs provided by the SCIC. • Report any misconduct, suspicious, or unethical activities to the Compliance Officer. • Other duties as assigned by Supervisor. Requirements: • Ability to evaluate options and to make efficient decisions. • Effective interpersonal, time management and organizational skills. • Organizational skills sufficient to maintain consistently accurate records. • Computer skills that include proficiency with spreadsheets and use of the internet, as well as word processing, and efficient use of the internet and e-mail. Education and Experience Requirements • High school diploma or GED or equivalent • Experience with Microsoft Suites Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is continuously required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 20 pounds and occasionally lift/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus. EEO Statement The above statements are intended to describe the work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The duties and responsibilities of this position are subject to change and other duties may be assigned or removed at any time. Our organization values diversity in its workforce and is proud to be an AAP/EEO employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, age, protected veteran status, or on the basis of disability or any other legally protected class.

Description 🚨 Time to LEVEL UP Your Career Office Manager 📌 Location: Las, VegasAt Absolute Dental, we're not just filling a role-we're building leaders. We're on the lookout for a rockstar Office Manager to take charge, lead a high-performing team, and run a million-dollar practice like a boss. 💼💥 If you're passionate about patient care, thrive in fast-paced environments, and know how to motivate a team-you belong here.👑 Why Join Absolute Dental? We're a women-led, award-winning organization that puts people first-our patients and our team. Our culture? Compassionate, growth-focused, and mission-driven. 🌟 Don't just take our word for it-check out what our team has to say in our 🎥 **************************** What's in It for You: 💰 $1,000 Sign-On Bonus 💼 Base Salary: $47,000-$65,000 (DOE) 📈 Annual Bonuses: $10,000-$20,000 based on performance 🚀 Career Growth: Real paths to Regional Leadership roles 🦷 Perks & Benefits: 🏥 Medical, Dental, Vision, Rx 🛡️ Life & Disability Insurance 🏖️ Paid Time Off 💸 401(k) 🎯 Referral Program 📚 CE & Leadership Development 🔥 What You'll Be Doing: Lead. Inspire. Execute. You'll be the glue holding it all together-managing operations, empowering your team, building culture, and ensuring a top-notch patient experience every step of the way. Foster a space where both team and patients thrive. 💡🙌🌟 You Are: A people-first leader who listens, adapts, and motivates A strategic thinker who can pivot in a fast-paced setting Confident, proactive, and solutions-driven Professional, coachable, and full of positive energy Tech-savvy and system-fluent 🎯 Minimum Requirements: 2-5 years of leadership experience (dental, medical, hospitality, or retail) Strong communication + organizational skills Open availability on weekends as needed Clear background and drug screening ✨ Bonus Points For: ✅ 1+ years in a dental setting ✅ Dentrix (or similar) software knowledge ✅ Insurance billing & A/R experience ✅ Bilingual (Spanish preferred)💬 About Us: We're more than a dental group-we're a movement. 💙 With awards like the Community Kindness Award and the Congressional Freedom Award , we're proud to lead with purpose, passion, and heart.🎗️ We give back! Over the past three years, we've donated $250,000+ to various organizations.📢 Ready to build something incredible?Apply now and join a team that invests in YOU. Let's level up-together.#OFM2025

Job DescriptionHOURS M-F. 8:30-5:30. 1 Hour Lunch. After one year of employement paid holidays, sick days and 2 weeks vacation. More details once hired. Easy to move up in hourly rate after proven for the position. Back Office Biller Responsibilities They ensure that payment for medical services is received in a timely manner Manage the facilitys accounts receivable reports Accurately file claims with insurance carriers and third-party administrators Review and appeal unpaid, denied or underpaid claims for proper payment Handle collections on unpaid accounts; both insurance and self-pay Answer patient billing questions Verify patients insurance benefits and notify patient of any outstanding balance due Work with government and commercial payers regarding issues with claim submissions Perform other duties and/or special projects as assigned Qualifications Two years previous billing experience Knowledge of Nevada insurances and Medicaid regulations Knowledge of laws on debt and collection Knowledge of medical coding Knowledge of medical terminology Maintain confidentiality of all company and patient information at all times, as required by the facility and HIPAA guidelines Must be able to perform essential job functions efficiently Ability to use excellent communications skills Ability to manage stress appropriately Ability to handle multiple projects and meet deadlines Ability to work alone and/or with others effectively Possesses common sense understanding to carry out instructions furnished in written, oral and diagram form Responsibilities They ensure that payment for medical services is received in a timely manner Essential functions are critical or fundamental to the performance of the job They are the major functions for which the person in the job is held accountable Manage the facilitys accounts receivable reports Accurately file claims with insurance carriers and third-party administrators Review and appeal unpaid, denied or underpaid claims for proper payment Handle collections on unpaid accounts; both insurance and self-pay Answer patient billing questions Verify patients insurance benefits and notify patient of any outstanding balance due Perform other duties and/or special projects as assigned Responsibilities They ensure that payment for medical services is received in a timely manner. Manage the facilitys accounts receivable reports. Accurately file claims with insurance carriers and third-party administrators. Review and appeal unpaid, denied or underpaid claims for proper payment. Handle collections on unpaid accounts; both insurance and self-pay. Answer patient billing questions. Verify patients insurance benefits and notify patient of any outstanding balance due. Work with government and commercial payers regarding issues with claim submissions. Perform other duties and/or special projects as assigned. Qualifications Two years previous billing experience. Knowledge of Nevada insurances and Medicaid regulations. Knowledge of laws on debt and collection. Knowledge of medical coding. Knowledge of medical terminology. Maintain confidentiality of all company and patient information at all times, as required by the facility and HIPAA guidelines. Must be able to perform essential job functions efficiently. Ability to use excellent communications skills. Ability to manage stress appropriately. Ability to handle multiple projects and meet deadlines. Ability to work alone and/or with others effectively.

Full-time Description Platinum Dental Office Leader - About Us: Platinum Dental Services is a leading dental service organization dedicated to providing exceptional patient care and maintaining a positive, supportive work environment. Are you a highly motivated and driven professional? Platinum Dental Services is seeking Office Leaders to join our rapidly expanding company. We are team-oriented, fast-paced, and goal-driven, offering outstanding career development and advancement opportunities. As an Office Leader, you will take on a true leadership role by leading the team, driving the success of your office and the overall business. Your leadership and salesmanship will ensure the practice achieves its goals while upholding high standards of clinical excellence and patient service. Why Platinum Dental Services? Monthly bonuses: Competitive bonus structure based on measurable metrics. Comprehensive benefits: Full medical, vision, dental coverage, and 401K matching. Paid time off: One week of paid time off each year and paid holidays. Professional growth: Abundant opportunities for learning and advancing your career. Great office culture: We foster a collaborative and dynamic environment where teamwork and mutual respect are at the forefront. Job Summary: The Office Leader is responsible for overseeing all administrative and operational aspects of the dental practice. This role requires strong leadership, sales ability, organizational, and financial management skills. He/She will play a critical role in ensuring the office runs efficiently, optimizing patient experience, and achieving practice goals. Key Responsibilities: Customer Service & Sales: Help patients understand the value of good oral health and recommended dental services Ensure the Office and Team is providing a positive experience and safe environment to all guests and patients in the office Address any patient concerns or complaints and implement strategies to enhance patient satisfaction and retention Monitor patient feedback and implement necessary improvements. Financial Management: Manage the practice's P&L, ensuring financial targets are met or exceeded. Develop and monitor the office budget, track expenses, and analyze financial reports. Oversee patient AR, collections and ensure accurate billing procedures. Implement and maintain financial controls and procedures to safeguard practice assets. Conduct regular financial reviews with the dentist(s) and management team. Operational Management: Ensure efficient daily operations, including patient scheduling, check-in/check-out, and phone management. Implement and maintain office policies and procedures. Manage inventory and order supplies, ensuring cost-effectiveness and efficiency. Maintain accurate patient records and ensure compliance with HIPAA regulations. Coordinate with dental staff to optimize workflow and patient flow. Team Leadership & Supervision: Supervise and support office staff, including hiring, training, and performance management. Foster a positive and collaborative work environment. Conduct regular staff meetings and provide ongoing coaching and development. Handle employee relations issues and resolve conflicts as needed. Business Development: Identify opportunities to grow the practice and increase revenue. Develop and implement marketing and outreach strategies. Analyze market trends and competitor activities to inform business decisions. To Apply: Please Apply Directly or Please submit your resume and to: UT Based Roles: ********************************** CO, NV, AZ Based Roles: ******************************** This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. The employer reserves the right to modify, add, or remove duties and to assign other duties as necessary. Requirements Qualifications: Proven experience in both sales and management Strong understanding of financial management principles and practices, including P&L ownership. Excellent leadership, communication, and interpersonal skills. Proficiency in dental practice management software. Knowledge of dental terminology, procedures, and insurance processing. Ability to multitask, prioritize, and manage time effectively. Strong problem-solving and decision-making skills.

WHO IS JLM STRATEGIC TALENT PARTNERS & WHAT IS OUR ROLE We partner with National & International prime contractors to provide them with qualified talent they can trust. We accomplish this by sourcing & vetting high level career seeking candidates in the industry and match them with our partners current open roles. Our objective is to help our general contractor partners build out project teams for high level infrastructure projects across the US. We aspire to partner with candidates who are eager to learn, grow, and progress in their career path while deepening their knowledge in their given field. We deeply value our partnerships and place great emphasis on maintaining strong relationships and long term hires.This is reflective in our competitive offerings to our hires including: Ongoing HR support Competitive benefits packages including- Health, Dental, Vision & Life insurance Our very own JLM Rewards incentive program THE IDEAL CANDIDATE The ideal candidate has some proven track in construction work. They thrive in a fast paced and a team oriented environment. They get excited about construction projects as well as completing assignments on time. An individual who will do well in this position is self oriented, organized, a great communicator, and approachable. Comfortable working within a team environment at the project site. KEY RESPONSIBILITIES/SKILLS Review and manage compliance of subcontract documentation, insurance requirements, and bonds Manage Branch office vendors and supplies Prepare customer billings for all jobs and follow-up with collections Experience running certified payroll Processes and records billing information in accordance with Company procedure Electronically reviews and updates weekly production reports Facilitates new employee orientation by preparing paperwork packets, processing required documentation, and submitting completed paperwork and documentation in accordance with Company procedure as required Performs tasks related to other department functions (i.e. Accounting, Human Resources, Safety, etc) as required including sending requested documentation Attains, maintains and follows-up the close out of the assigned work group(s) Purchase Orders Diligently follows all procedures for signing, dating, recording and saving data entry records for audit purposes Gather information and prepare various financial and general reporting as required Other duties as assigned PERKS OF JOINING JLM We offer a competitive compensation package as well as benefits including Health Insurance, Vision, Dental, Life, and Paid Time Off! Compensation: $28.00 - $40.00 per hour JLM is a DBE-accredited agency specializing in finding world-class talent and managing infrastructure project staffing needs. As the industry leader in staffing for architecture, engineering, and construction projects, JLM has 18,500+ pre-vetted, highly-skilled, and available people ready to power your project within 7 days.

Job DescriptionFYZICAL Therapy and Balance Centers, the country's leading health and wellness provider, is looking for a natural-born leader with a passion for making a lasting impact on the healthcare industry! In this exciting leadership role, you will enjoy job autonomy with a visionary company that takes non-traditional approaches to healthcare. As part of the team, you will be inspired as well as inspire others as you discover together what works best for the practice, community and patients. State-of-the-art technology, cutting-edge tools and unparalleled continuing education will help you advance your skills and grow your Office Manager career. As Office Manager with us, you can be assured that your practice leader is fully invested in you as part of a champion team capable of achieving next-level results. Here, every team member and specialist provide an essential element, leading to the overall success of the facility and, as a result, to your individual success. We provide the most up-to-date technology and tools needed to advance in your position and keep you on the leading edge as you achieve your career goals.Responsibilities Manage Business Office operations Billing/Collections management Review and certify rehabilitative services billing/authorizations Verify all data, unit charges, billing elements and authorization for rehabilitative services Process and maintain all files, medical records and insurance Required Skills H.S. graduate or equivalent Solid analytical and communication skills Highly organized and able to determine priorities Strong communication and problem-solving skills Exceptional time management skills Basic knowledge of Microsoft Office applications (i.e. Word, Excel, PowerPoint, Access)

Our private dental office is seeking a dependable and friendly Office Manager to join our seasoned team in the Henderson, NV, area. We strive to give our patients an outstanding experience from start to finish, and our new office manager will have the opportunity to make this a reality for each guest. We want to hear from you if you exude positivity, work well in a team environment, and have strong leadership skills! Compensation Starting at $25 per hour, based on experience Schedule Full-time Monday - Friday Benefits Medical, dental, vision, and life insurance PTO and paid holidays Traditional and Roth 401(k) options Referral Bonus Program Qualifications 2+ years of prior dental office management experience is required Knowledge of Dentrix software is a must INDHRFO03

******************************************************************** Months/Hours: 12/8 External applicants:Ensure that you have attached the required documents listed in the job description and completed the full seven-year work history, including periods of unemployment, in the "Experience and Credential" section of the application.

Reports to and collaborates with the Executive Director of Front Office Operations. Oversee all facets of Front Office training, including the Resort Tower Front Desks, Tower Suites Front Desks, Concierge and Front Desk Call Center for both Wynn & Encore Las Vegas. Ensure the Wynn standards, Core Values and Behaviors are maintained by Front Office staff. Develop, implement, and continuously improve training programs for Front Desk and Concierge staff to enhance guest service delivery. Conduct gap analyses to identify training priorities for service improvement. Work closely with Front Office leadership to ensure training initiatives support operational goals and brand standards. Collaborate with Wynn Learning and Development department to ensure consistency with companywide initiatives. Facilitate engaging classroom and on-the-job training sessions, incorporating best practices in luxury hospitality and service excellence. Monitor and evaluate training effectiveness through feedback, performance metrics, and guest satisfaction scores, making adjustments as needed. Coach and mentor Front Desk and Concierge staff, fostering a culture of continuous learning, professionalism, and personalized guest service. Create and maintain training materials, manuals, and SOPs tailored to luxury service expectations and departmental needs. Stay current with industry trends, innovations, and guest preferences to incorporate the latest techniques and standards into training programs. Support the onboarding and orientation process for new Front Desk and Concierge employees, ensuring seamless integration and immediate adoption of Wynn culture. Lead by example, consistently demonstrating the highest level of guest service and professionalism. Support and ensure training material deliver Forbes 5-Star accreditation. Collaborate with Guest Experience department to ensure training programs are introduced to address guest feedback. Perform all other job-duties as requested. Qualifications Must be 21 years of age Minimum of 3-5 years in hospitality, preferably in a luxury or 5-star resort Front Office operational experience within a luxury hotel environment. Extensive knowledge of luxury service standards and evaluation methods. Proven track record of designing, delivering and evaluating training programs Experience in coaching, mentoring and/or leading in high-end hospitality environments Ability to develop, implement and continuously improve training programs for Front Desk and Concierge staff. Previous experience with train-the-training programs and leadership development Proficiency with Microsoft Office products Must possess outstanding organizational, interpersonal, and administrative skills, as well as excellent attention to detail. Must be able to work proficiently with deadlines and disciplined to work without constant guidance and supervision. Must be available to work all shifts. Candidate must be able to work efficiently within a team environment. Candidate must present a polished and professional appearance, adhering to Wynn's presentation and uniform standards at all time. Candidate must have a high level of professionalism, integrity and discretion. Must have an open mind and willingness to learn new processes, concepts, and ways of approaching analysis. Proven experience in managing multiple priorities simultaneously and meeting deadlines. Must possess excellent communication skills, both verbal and written. Candidate should possess feedback skills at all levels; push back, challenge status quo in and out of the office and strong motivational feedback. Bachelor's degree in business, Education, Human Resources or related field and 2-4 years of training/facilitating experience or luxury hotel operations experience (or an equivalent combination of training, education, and professional experience) 3-5 years of experience in training and development preferred Experience working with training design software and Learning Management Systems preferred Leadership training experience preferred L&D certifications and/or affiliations preferred Expert knowledge of Opera PMS preferred Additional Information Wynn Resorts is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Wynn Resorts does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws. Wynn Resorts is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Wynn Resorts does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws

Job Description Are you the One? If you have 3 years Hotel front office experience with a minimum of 1 year at the supervisory level with a High School diploma or higher-level education and ready to work the evening shift, this may be the opportunity for you! Key Responsibilities Directly supervise all front office personnel and ensure proper completion of all front office duties. Direct and coordinate the activities of the front desk, reservations, guest services, and telephone areas. Ensure the proper appearance of the lobby and all public areas, including the complimentary breakfast area. Act as the Manager on Duty (MOD) when scheduled as such by the General Manager. The ideal candidate will: Send Greens Light: Send a daily end of the daily activity and accomplishment email to the General Manager and a copy to the VP Operations. Be proficient in the use of the property management system, and train front desk personnel on the system. Have a good understanding of all of hotel operating procedures. Enforce all existing and new policies and procedures with the front office and breakfast area staff. Maintain proper staffing in all front office areas and the breakfast area. Prepare and post the front office and breakfast area staff work schedules in a timely fashion. Conduct regular performance reviews of the front office and breakfast area staff. Constantly monitor front office communications logs. Monitor appearance of all front desk and breakfast area staff, to ensure they are following company uniform policy. Conduct weekly departmental meetings, and individual meetings as needed. Supervise delegated responsibilities and follows up. Be proficient on the use of all front office equipment such as credit card machine, copier, and fax. Exhibit good leadership skills. Maintain all equipment, conduct an inventory on the last day of each accounting period, and maintain office and breakfast area supplies at par. Inform the General Manager of any unique situations or unusual developments in front office operations. Handle guest complaints effectively. Be willing and able to work any shift, including audit and fill in when other employees are not able to work their scheduled shift. Complete weekly schedules for front office and breakfast area staff as per standard operating procedures. Understand the Chart of Accounts in order to code the invoices for the Front Office and the breakfast area. Process reservations by mail, telephone, fax and central reservation systems referrals. Process reservations received from sales office and other hotel departments. Have complete knowledge of room types and offered rate plans. Open and close out discount rates on reservation systems when applicable. Fully understand the hotels franchise policy on guaranteed reservations and no-shows. Process cancellations and modifications to reservations. Promote goodwill by being courteous, friendly, and helpful to guests, managers, and all other associates. What are we looking for? To fulfill this role successfully, you must possess the following minimum qualifications: Effective Communication skills Pleasing personality Good team player Good listener Well-groomed and professional appearance. Open with praise, discrete with criticism.

SCHOOL OFFICE MANAGER K-12 - TAYLOR, , ROBERT ES - (2600005T) Description ************* net/employees/resources/pdf/desc/support-staff/0312. pdf Months/Hours: 12/8 External applicants:Ensure that you have attached the required documents listed in the job description and completed the full seven-year work history, including periods of unemployment, in the "Experience and Credential" section of the application. Primary Location: HENDERSONWork Locations: TAYLOR, ROBERT L. ES 144 WESTMINSTER WAY HENDERSON 89015Job: Adminstrative/Clerical SecretaryOrganization: Region Three Day JobJob Posting: Jan 16, 2026, 5:16:51 PMUnposting Date: Jan 22, 2026, 7:59:00 AM

Join a high-performing team in a fast-growing, client-focused med spa! The Office Manager is responsible for overseeing all administrative, operational, and bookkeeping functions of the branch. This role ensures smooth daily operations by managing purchasing, inventory, vendor coordination, digital and marketing materials, repairs and maintenance, financial administration, event coordination, and interdepartmental support. The Office Manager also runs efficiency reports and conducts operational analyses to identify opportunities for improvement. This position plays a key role in ensuring the branch is organized, fully stocked, compliant, and functioning at peak performance. Key Responsibilities 1. General Office Administration Manage day-to-day administrative operations of the branch. Maintain an organized, efficient, and professional office environment. Support all departments with administrative needs to ensure seamless workflow. Maintain updated operational documents and ensure accessibility across departments. 2. Purchasing & Inventory Management Oversee purchasing of all supplies, equipment, consumables, and office materials. Track inventory and implement systems to prevent shortages or overstock. Maintain and negotiate with vendors to optimize cost and quality. Ensure all treatment rooms, staff areas, and office stations remain fully stocked. 3. Repairs, Maintenance & Vendor Coordination Coordinate with service providers for equipment repairs, maintenance, and facility needs. Manage cleaning schedules, safety standards, and preventive maintenance. Track and follow up on all maintenance requests until completion. Ensure all equipment and branch areas remain safe, clean, and fully functional. 4. Marketing Materials, Vouchers, Digital Assets & Operational Documents Manage distribution and upkeep of all marketing materials, promotional assets, and client vouchers. Ensure all iPad links, digital forms, catalogs, treatment menus, and operational documents are up-to-date and accessible. Liaise with Marketing to confirm campaigns, materials, and promotions are current. Remove outdated materials and ensure only approved versions are in circulation. Support client experience by ensuring all digital tools and resources function properly. 5. Bookkeeping & Financial Administration Collect, organize, and submit vendor invoices, receipts, and financial documentation to the Accounting Department. Perform basic bookkeeping functions including expense tracking, invoice coding, and document reconciliation. Prepare and complete daily or scheduled bank deposits. Maintain petty cash records and track branch-related expenses. Monitor vendor payments and ensure timely submission for processing. 6. Efficiency Reporting & Departmental Analysis Run weekly and monthly efficiency reports across all departments. Analyze workflows, productivity, and operational processes to identify areas needing improvement. Present findings and recommendations to management for optimization. Collaborate with department leaders to implement approved improvements and monitor outcomes. Support continuous improvement initiatives to enhance operational performance and client experience. 7. Event & Meeting Coordination Plan, coordinate, and support internal events, staff trainings, client events, and meetings. Handle setup, materials, logistics, and follow-up tasks for seamless execution. Ensure events reflect company standards and operational readiness. 8. Operational Support for All Departments Conduct routine walkthroughs to ensure all areas are stocked, clean, and operationally ready. Identify operational issues proactively and resolve them before they impact workflow. Support Clinical, Concierge, Sales, and Front Desk teams with administrative and operational needs. Serve as a central resource ensuring all departments function smoothly and cohesively. 9. Compliance, Document Control & Recordkeeping Maintain accurate records, digital files, and administrative documentation. Ensure all operational forms and materials comply with company standards. Support adherence to safety protocols, operational guidelines, and regulatory requirements. Maintain confidentiality of sensitive information. 10. Communication & Leadership Support Communicate daily operational updates, needs, and issues to branch leadership. Assist with onboarding new employees by preparing workstations, materials, and administrative tools. Support leadership with special projects, reporting, vendor negotiations, and operational planning.

Busy Dental Practice is seeking star Office Manager! Bilingual (English & Spanish) 3 Years Experience Office Management/Administrator Schedule Master - Will Manager up to 10 schedules Will provide office support - Phone, office supplies, customer service, filing, printing, shipping and receiving, basic AP/AR and vendor management. Will coordinate benefits with brokers and office personnel. Basic HR compliance for the office (paperwork, benefits, labor law compliance, wage & hour law) Extensive familiarity with ADA codes and procedure requirements Experience in discussing and closing a variety of treatment plans Experience in establishing practice production goals and driving revenues Experience working with both PPO and HMO insurance plans Excellent MS Office experience

About Us Excelsia Injury Care provides management services to a network of healthcare companies, supporting them in delivering comprehensive rehabilitation, diagnostic, surgical, and pain management services for individuals affected by post-traumatic neuro-musculoskeletal injuries. With 95 locations across Idaho, Illinois, Maryland, Missouri, Nevada, New Jersey, Pennsylvania, Utah, and Virginia, we ensure accessible, high-quality care tailored to each patient's unique needs. Our providers are leaders in personal injury and workers' compensation care, with a proven track record of helping patients recover and reach their maximum recovery potential. Our mission is to restore quality of life through patient-centric care, supporting those injured in motor vehicle or work-related accidents. We take an interdisciplinary approach, ensuring patients receive coordinated care from evaluation through treatment, with the goal of achieving optimal recovery outcomes. Founded on the values of respect and trustworthiness, we are committed to delivering services that adhere to the highest legal, regulatory, and ethical standards. As responsible corporate citizens, we integrate environmental, social, and governance (ESG) considerations into our business practices, ensuring that we positively impact the healthcare companies we serve, our employees, and the communities we reach. Job Duties Oversee daily operations of medical office Maintain on-site presence during business hours Hire, train and supervise all location support staff (excluding doctors) Post patient charges and payments Verify patient information including insurance status Maintain schedules for doctors, patients, and staff Inventory and order medical and office supplies Tabulate payroll and track PTO time Review all daily/weekly/monthly paperwork including day sheets, patient information (charts and accounts), billing, fee slips, mail, correspondence, etc. Maintain appropriate office records including OSHA, employee files, maintenance, etc. Ensure proper staffing of office, performing any and all duties as needed Interface with other departments including billing, MIS, marketing, human resources, and offices Perform other duties and assignments as directed and/or as necessary Maintain office in neat, clean orderly fashion Dispense medications and maintain proper documentation Maintain monthly goals Hold weekly staff meetings and maintain proper documentation Complete weekly stats on prepared spreadsheets Uphold the company's mission to provide exceptional patient care, and leads in a way that aligns with the company's ESG goals If considered a coverage/floating Office Manager, travels to any office within one's region (example - the greater Las Vegas area) Lead with integrity by upholding our core values and ensuring that all operations align with legal, regulatory, and ethical standards. Foster a culture of corporate responsibility by incorporating Environmental, Social and Governance (ESG) principles into business practices, positively impacting the patients we serve, our employees, and the communities with reach. Other duties as assigned Minimum Requirements High school diploma or GED equivalent Bilingual in the Spanish and English language 2 years medical office experience preferred Knowledge of computers and medical office procedures Additional Skills/Competencies Excellent verbal and written communication skills 1-2 years supervisory experience Problem solving and organizational skills Types 40+ WPM Knowledge of insurance, workers' compensation, and personal injury Certification such as Chiropractic Assistant, Medical Assistant or Radiological Technologist Ability to effectively interact with doctors, attorneys, patients, and co-workers Willing to travel to another office for coverage as needed Physical/Mental Requirements Sitting, standing, walking, reaching above shoulder length, working with body bent over at waist, working in kneeling position, climbing stairs, climbing ladders, working with arms extended at shoulder length, lifting maximum of 20 lbs. Diversity Statement Excelsia Injury Care is an equal opportunity employer. We commit to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, creed, gender, pregnancy or related medical conditions, age, national origin or ancestry, physical or mental disability, genetic predisposition, marital, civil union or partnership status, sexual orientation, gender identity, or any other consideration protected by federal, state or local laws.

Key Responsibilities: Financial Management: Bookkeeping: Maintain accurate financial records, including accounts payable and receivable, general ledger entries, and bank reconciliations. Payroll: Process payroll, including taxes and benefits, and ensure accurate and timely payments. Financial Reporting: Prepare financial reports, statements, and budgets. Reconciliations: Reconcile bank statements and other financial accounts. Data Entry: Record financial transactions, receipts, and disbursements. Tax Preparation: Assist with tax preparation and reporting. Office Administration: General Office Operations: Oversee daily office operations, including scheduling, supply management, and vendor relations. Administrative Support: Provide administrative support to leadership and staff. Communication: Handle general phone calls and emails, and direct them to the appropriate contacts. Record Keeping: Maintain and organize financial records and personnel information. Filing: Maintain and organize physical and digital files. Qualifications and Skills: Education:An associate's or bachelor's degree in accounting or a related field is preferred. Experience:Experience in bookkeeping, accounting, and office administration is essential. Software Proficiency:Strong proficiency in accounting software, such as QuickBooks, is highly desirable. Skills: Organizational Skills: Strong organizational and time management skills are crucial. Attention to Detail: A strong attention to detail and accuracy is required. Communication Skills: Excellent communication and interpersonal skills are important. Problem-Solving Skills: Ability to identify and resolve problems efficiently. Computer Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other relevant software. The job will require you to work out of the office for a couple hours 2-3 days a week when lab is processing.

Our Company Rehab Without Walls Neuro Rehabilitation Join Our Team as an Office Manager at Rehab Without Walls! Who are we looking for: A detail-oriented multitasker with a strong proficiency in Excel (ability to create formulas and pivot tables), ready to streamline and elevate administrative processes Driven to positively impact individuals with brain injuries through administrative excellence Excited to collaborate with a vibrant team professionals dedicated to providing exceptional care What you will receive: Competitive compensation and benefits Career growth and development opportunities Work life balance and flexibility Responsibilities What you will do: Responsibilities listed include but not limited to: Manage day-to-day business and administrative operations at the location Implement and maintain internal financial controls and standardized operational processes to ensure compliance with policies and regulatory requirements Oversee accurate client billing and collaborates with leadership and billing/collection staff for maximum reimbursement Supervise accounts payable processes, addressing late payments or issues promptly Serve as a liaison to corporate departments, handling administrative functions like finance, HRIS, billing, and payroll Qualifications What you will need: A minimum of an Associate of Arts Degree in Business or related degree. Significant direct work experience will be considered in lieu of degree. A minimum of two years administrative office experience Advanced Microsoft Excel and data entry skills preferred Basic knowledge of medical terminology and medical office insurance billing preferred Excellent organizational, customer service, and oral/written communication skills About our Line of Business Rehab Without Walls, an affiliate of BrightSpring Health Services, is a revolutionary neurorehabilitation program that moves individuals outside the walls of institutional settings and into their natural home and community environment through a continuum of care. It is designed to significantly help people who have primarily experienced a brain injury, spinal cord injury, or stroke/CVA through accident or illness regain functional capabilities. By providing care in the home, community, workplace, or school, Rehab Without Walls promotes greater health through the recovery process, all with industry-leading outcomes that dramatically improve functional skills and independence for patients. For more information, please visit ************************** Follow us on Facebook and LinkedIn. Additional Job Information Schedule your interview & refresh the New Year with an exciting new role with Rehab Without Walls: Experience working with healthcare insurance, insurance negotiations, worker's compensation, medical coding and billing - highly preferred Microsoft Office Proficiency: Excel, Word, Outlook, Teams, etc. highly preferred Emphasis on Excel: Pivot Tables, Formulas, etc. Customer service skillset highly preferred Join our talented team and apply today!

Responsible for providing supervision and leadership to the administrative and non-physician clinical staff of a large care center and may be responsible for multiple care centers. This role within CareMore performs the responsibilities of a medical assistant on a limited basis (20% or less of their time). Primary duties may include, but are not limited to: Implements and monitors operational/office policy and procedures. Ensures office processes are efficient, supports the care center, and enhances patient satisfaction and retention. Analyzes daily office operations and utilization of resources. Maintains appropriate staffing levels and morale. Interacts with regional manager to facilitate office operations to meet company objectives. Conducts monthly staff meetings. Hires, trains, coaches, counsels, and evaluates performance of direct reports. How will you make an impact & Requirements Oversight of approximately 20 associates of the daily operations of the medical office to ensure smooth, efficient workflow while also reviewing/ maintaining compliance with organization procedure and policies Supervision of front desk staff, medical assistant, and clinic referral specialists Needs to be on board with various changes and manage changes with the team locally and supporting staff with the changes Understand the demographics of membership and oversight on patient engagement, clinic/provider productivity while maintaining patient satisfaction Insights of culture, coaching, problem solving Medical assistant background, being able to jump in for clinic coverage when needed Being able to collaborate with other departments within the organization, such as STARs, HEDIS, Outreach, Call Centers, etc. Responsible for payroll processes, schedule management across the teams, PTO and coverage Recruit, hire, train and evaluate associates on annual competencies, 1:1s with reports on minimal quarterly basis, but also as needed Address patient concerns, complaints and response to grievances and report any incidents Attend various meetings on market updates, needs, with team Oversight of the different health plans, metrics, data, scorecards Requirements: Requires a high school diploma Minimum of 5 years experience in a physician office; or any combination of education and experience which would provide an equivalent background. Experience with managed care and Fee-For-Service reimbursement requirements strongly preferred. Medical Assistant Certification required Satisfactory completion of a Tuberculosis test required. **This position is bonus eligible based on individual and company performance.** Compensation: $74,083.00 to $111,125.00

We are seeking a detail-oriented Office Manager/Bookkeeper to work hands-on in the financial operations as well as oversee administrative functions of our auto parts distribution/ manufacturing facility. This role will be responsible for bookkeeping while managing daily office functions including accounts receivable, accounts payable, and human resources. The ideal candidate will be meticulous in maintaining accurate financial records while managing the day-to-day operations of the administrative office. Responsibilities: Accounting & Financial Operations Act as main point of contact for all general accounting functions including general ledger, accounts payable, accounts receivable, payroll processing Provide detailed financial data to assist with financial reporting requirements Assist in overseeing month-end and year-end closing processes Maintain petty cash and process cash payments Prepare journal entries, account reconciliations, and financial statements Support invoice preparation when needed Act as backup for processing external vendor invoices and responding to vendor inquiries Perform other accounting duties, as assigned Office Administration Management Oversee day-to-day operations of administrative office, ensuring good working relationship with all office staff Assist in overseeing inventory management systems, cycle counts, and reconciliation processes Conduct daily operation activities in a timely manner such as bank deposits, invoice processing, customer billing, ensuring to maintain deadlines Answer phone and email requests, ensuring quick and accurate responses Ensure efficient office operations and administrative support for all departments Perform other administrative duties, as assigned Qualifications: Education & Experience Associate's degree in accounting, finance, or other related field; equivalent experience will be considered 5+ years working in a Full-Charge Bookkeeper role; Other specific Finance department function may be considered (accounts payable or receivable, accountant, etc.) Manufacturing and/or distribution industry experience highly preferred Software/Systems Experience Must have proficient level expertise in Excel (pivot tables, VLOOKUP/XLOOKUP, complex formulas, financial modeling etc.) Familiarity with accounting software is highly preferred What we Offer: Comprehensive benefits package including medical and life insurance. 401(k) retirement plan with company match. Sick time and Vacation schedule Paid holidays.