Office manager jobs in La Crosse, WI

We're Hiring: Office Manager (Part-Time, Potential Full-Time) Company: All Seasons Golf All Seasons Golf designs and installs high-end, custom golf simulator spaces throughout Minnesota and beyond. As we continue to grow, we're looking for a motivated Office Manager to help bring more organization, structure, and efficiency to our operations. This is a part-time, in-office role (about 3 days/week) to start - with room to grow into full-time as the company continues to expand. What You'll Be Doing You'll work directly with our leadership team to keep the business running smoothly - helping with everything from bookkeeping to marketing. Day-to-day tasks include: • Accounting reconciliation and light bookkeeping • Payroll coordination • Business administration and documentation • Inventory management and project coordination • Supporting marketing and social media • Serving as a friendly, organized point of contact for customers and builders Who You Are Extremely organized and detail-oriented Great communicator and people person Tech-savvy and comfortable with tools like Microsoft Office, and QuickBooks (or similar) A proactive problem-solver who thrives in a growing business environment What We Offer Competitive hourly pay Flexible, part-time schedule with potential to expand to full-time A fun, collaborative environment with a company doing truly exciting work Paid Time Off MN PFML Compliant If this sounds like the kind of role you'd enjoy, we'd love to hear from you. Send your resume and a short note to *********************** or message us here on LinkedIn.

The Box Office and Database Manager is responsible for the planning, implementation, and successfully: Managing the Box office, primary point of contact for the public Managing the database for both marketing and development Processing pledges and payments, and tracking all data in the database Creating, monitoring, and analyzing key donor data information. This includes weekly, monthly, and year over year ticketing/donations data from individuals, foundations and corporate donors. Other significant duties and responsibilities include: Manage the day-to-day ticket buying procedures, including reporting (daily, weekly, monthly), subscription, and single ticket sales. Lead the season building for all performances, including coordinating the creation of seating maps, determining ticket pricing, and managing subscription and individual event creation. Oversee and serve as the liaison between the Marcus Performing Arts Center, ticketing software company, and The Florentine Opera to ensure effective quality control of box office and front of house operations. Serves as the organization's lead database administrator, ensuring that the staff is well informed of any changes and protocols regarding Archtics via Ticketmaster. Train identified staff members on using the system as your backup and to access data. Run reports, update weekly Devo and Marketing spreadsheets, and track all ticket sales, donor pledges/gifts, etc. With the head of Marketing, Community Engagement and Events Manager, and Development team, assist with generating consumer, donor, and foundation lists for email and mailing campaign initiatives. Work with the Director of Marketing to create and implement audience development plans that will cultivate new audiences and deepen the connection of existing audiences through events, bulk ticket buying, and new ticket programs. (social media, digital content and storytelling, and copywriting/editing). Work with the head of Marketing to create initiatives to build and retain audiences by implementing new loyalty and retention programs for both single ticket buyers and subscribers. Collaborate with the head of Community Engagement to establish relationships with organizations that can benefit from our Community Circle program, to increase awareness of opera and attendance at performances. Fulfill donation and community partner ticket requests (i.e., auction and gala donation requests, UPAF ticketing vouchers, merchandise). As the business evolves, so may this role. These duties may change as company leadership identifies the need at any time. Requirements: Technical Knowledge and Experience: Qualified candidates will have demonstrated success in ticketing and database management within a cultural institution OR a Bachelor's Degree in Marketing, Communications, Advertising, Theatre, or Arts Administration. Experience with Adobe Creative Suite and direct experience with Ticketmaster, Tessitura, Ovation Tix, or another CRM database is a plus. Solid computer skills, including Google Suite and M.S. Office products: Word, Excel, Access, and Powerpoint. Additional knowledge skills and abilities : Excellent communication in person and on the telephone to ensure customer satisfaction. Written communication skills are also critical. Willingness to become an expert in our shows and experiences, to steward audience selection of the right experience for them. Speak as the voice of the customer for the Florentine; bring feedback from patrons to the team as needed, to ensure we are providing the best possible experiences to our customers. Ability to establish and maintain effective working relationships with staff, Board members, volunteers, community groups, and other related agencies. This position requires independent judgment, decision-making, creativity and analysis of problems, and a high degree of diplomacy and discretion. It requires leadership and planning skills, cooperative teamwork and the ability to interact with a variety of people working on diverse levels across the organization. The ideal candidate has a high level of discernment and professionalism at all times. Adherence to industry code of ethics and donor confidentiality. Self-starter, able to work independently under limited supervision. Ability to plan, schedule, prioritize, coordinate, delegate, and manage multiple work activities. Ability to meet changing demands and adapt to frequently changing priorities. Social and Digital Media experience (Facebook, Instagram, YouTube, Tik Tok) a plus. Additional Requirements: A willingness to commit to the mission, vision, and values of the opera company. Must be able to work some evenings and weekends, on occasion, at various locations/performance venues Physical requirements include carrying, loading/unloading display materials, and swag to events on and off-site up to 25lbs (this is a rare occasion). Ability to pass a background check following state and/or federal laws, if applicable. As the business evolves, so may this role. These duties may change as company leadership identifies the need at any time. Salary: $42,000 - $45,000 To Apply Please email Morgan Sass at ************************* with your resume, three references and a cover letter.

Join our team in the heart of Door County and help facilitate amazing experiences for our guests! As the Office Manager at our beautiful seasonal campground, you'll be a key player in keeping everything running smoothly. You'll lead daily office operations, support the Property Manager, and make sure every visitor leaves with great memories and plans to return. Key Responsibilities: · Oversee all front office operations, ensuring efficient daily workflows and exceptional guest service. · Act as the primary point of contact for daily and seasonal campers-responding to inquiries, taking reservations, and resolving issues promptly both in-person and over the phone. · Support the Property Manager with administrative duties such as scheduling, reporting, and ensuring corporate compliance. · Handle financial tasks, including processing payments, deposits, and regular cash handling and balancing. · Maintain organized records and seasonal camper files, keeping documents current and compliant with corporate and campground policies. · Assist with seasonal site sales by contacting leads, managing waitlists, and coordinating with prospective campers. · Communicate and coordinate with vendors, contractors, and service providers to ensure timely delivery of goods and services. · Collaborate closely with the Park Manager to address guest feedback, identify process improvements, and deliver outstanding campground experiences. · Maintain a welcoming office environment that reflects our values of hospitality, efficiency, and professionalism. What We're Looking For: · High school diploma or GED required, additional education in business, hospitality, or recreation management a plus. · At least 1-2 years of experience in customer service, administrative support, or hospitality. · Strong communication and interpersonal skills with a friendly, professional demeanor. · Excellent organization, time management, and attention to detail. · Proficiency with computers, reservation systems, and office software (training provided). · Ability to multitask in a fast-paced, guest-focused environment. · A team-oriented spirit and a genuine love for camping are a plus! Why You'll Love It Here: · Be part of a close-knit, upbeat seasonal team that values community and customer satisfaction. · Enjoy working in one of Wisconsin's most scenic summer destinations. · Gain valuable experience in both hospitality management and administrative.

**Please read the ENTIRE job posting before applying** Ensure you read the information regarding this opportunity thoroughly before making an application. is an on-site in office position** This role operates administratively in a Home and Community-Based Services (HCBS) Setting, defined as medical, social, and supportive services for Iowans with functional, cognitive, and other physical or mental health needs (Iowa Health & Human Services). Rather than institutionalizing individuals who have these physical and mental health needs, HCBS settings provide these individuals with the opportunity to live and receive services in a way honoring to them and their abilities. HCBS Supervisors provide leadership to a team who is laser-focused on providing the best care possible. Within the team, youll guide a team into fulfilling the mission of empowering people to reach individual achievement across the spectrum of life. If youre passionate about empowering people to reach their goals and help them strive for more, we want you to join our team. As a core team member, youll be responsible for keeping updated records, making decisions in compliance with rules and regulations from governing bodies, and implementing services that emphasized individual choice and decision making. Your consistent leadership will provide your team with the trusted foundation they need to make a difference in the lives of the people we serve. What Winning Looks Like: While its not a competition, we do recognize that each person wants to win at life; and youre a central part of someone elses wins as well as your own! In this role, youll be responsible to: Create and maintain the team culture, which may include: o Collaborating with Imagines' Recruitment Team to hire the best team members for the job. o Supervise the Direct Support Professional team. o Collaborating with Imagines' Training Team to provide the best possible training for team members, assuring they learn the most updated and efficient practices. o Scheduling your team to work at times that fits the needs of the people we serve. o Being actively present and involved with your team, including performing weekly site visits and following up with team members. o Conducting monthly team meetings focused on immediate needs and team culture. o Providing coaching opportunities for staff. o Agreeing to be placed on-call as required and fill in for the team if there is need. o In this role, you must be available on short notice to fill gaps in the schedule due to absences, personnel changes, or other unexpected reasons. o Compensation for on-call duties will be paid in stipends based on rotation, per department guidelines. o Mileage reimbursement is available when on-call duties require report to work outside of regularly scheduled hours. Overseeing resources, which may include: o Monitoring and scheduling vehicle usage for services. o Monitoring budgets for individuals served are being maintained and followed as outlined in their financial plan by the Representative Payee Coordinator. o Supporting individuals in communication with and fulfilling responsibilities associated with their Representative Payee Coordinator. o Overseeing balances, ledgers, receipts, and special requests forms in collaboration with the Representative Payee Team. o Monitoring medication check-ins. o Monitoring appointment scheduling and follow-up communication for individuals served. o Collaborate with the Strategic Advancement team to promote local community partnerships and promote services offered by Imagine. Demonstrate knowledge, or be willing to learn, and comply with all policies, practices, laws, and rules provided by any governing bodies in the industry. Provide complete, consistent, and accurate documentation of incident reports, investigations, and service documentation. Be an advocate for individuals receiving services to have as much control over their own lives as possible. All individuals should be treated with respect and should feel empowered to live their life as independently as physically possible. Know Were For You: We know finding the right opportunity can be tricky thats why Imagine is focused on making sure your time is well spent. We take pride in the benefits we offer our employees. As an employee, youll have access to a variety of benefits that are sure to sweeten the deal. Depending on your full-time or part-time status, youll have access to: Competitive Wages: The base pay is $22.63/hour. With education and experience, you could start out making more than that. Scheduling: This full-time position operates Monday through Friday, 8:00 a.m. to 4:30 p.m. As part of a 24/7 service organization, the role includes participation in an on-call rotation and may require flexibility to provide additional coverage as needed in our site homes. Generous Paid Time Off (PTO): We all deserve a break now and then dont feel bad about taking time for you. 401k Retirement Plan: Secure your future with a cushioned fund that will allow you to live your best life. Comprehensive Insurance Plans: Whether its medical, dental, vision, or life insurance weve got you covered. Pre-Paid Legal Services: Be prepared for the things you just cant be prepared for on your own. Discounted Costco or Sams Club Memberships: What can we say? We know a great deal when we see one. Advancement Opportunities: We believe in your future, which is why we have a specifically designed leadership development opportunity purposed to launch your career. xevrcyc Employee Assistance Program: Were there for you through all lifes ups and downs. RequiredPreferredJob Industries Social Services

Requirements These are required of every associate. · Minimum lifting of 20 pounds. · Pushing, bending, stooping, upward reaching, manual dexterity. · Hearing, writing, typing. · Minimum pulling of 20 pounds. · Other duties may be assigned. Stepstone Hospitality and the Renaissance Des Moines Savery Hotel are Equal Opportunity Employers - EOE/M/F/D/V

Job Description The Jason Banitt - Farmers Insurance Agency in Winona seeks a full-time Customer Service and Sales Representative (CSSR). This position offers the opportunity for growth within the agency along with paid training. Hours are generally 8-5 M-F. Benefits Annual Base Salary + Commission + Bonus Opportunities Paid Time Off (PTO) Hands on Training Tuition Reimbursement Mon-Fri Schedule Career Growth Opportunities Responsibilities Answering phones and assisting walk-in customers Review renewal business and identify appropriate follow-up action based on degree of change Cross-sell/up-sell products to existing customers Keep records of customer interactions and transactions, recording details of inquiries, complaints, and comments, as well as actions take Solicit, sell, and negotiate new business policies Assist with the annual review process by contacting customers and preparing personalized customer coverage recommendations based on customers' need General customer service duties as presented Performs other duties as assigned Requirements Solid background in customer service skills Outstanding written and verbal communication skills Strong organizational skills with attention to detail Outgoing personality and excellent phone etiquette Insurance industry experience preferred but not required Must pass the state of Minnesota insurance licensing exams (if not presently licensed) Proficient in operating personal computers and performing routine calculations Experience with Microsoft Office applications Adhere to company and agency policies and guidelines

Job Description Are you a highly organized, people-oriented professional who thrives in a fast-paced environment? The Michelle Broadwater Gappa Farmers Insurance Agency is looking for a licensed* Office Manager to join our growing team! As the face and backbone of our office, you'll play a key role in maintaining smooth daily operations, supporting our agents, and ensuring our clients receive the exceptional service they deserve. *Must hold a Minnesota Property & Casualty Insurance Insurance License to begin employment. Benefits Annual Base Salary Based on Experience Paid Time Off (PTO) Career Growth Opportunities Hands on Training Mon-Fri Schedule Responsibilities What You'll Do Oversee daily office operations to ensure efficiency and productivity. Provide administrative support to agency staff, including managing schedules, processing paperwork, and maintaining client records. Assist with client communications answering phones, responding to emails, and ensuring prompt, professional follow-up. Manage billing, reporting, and compliance documentation. Help onboard new employees and support ongoing training efforts. Foster a positive and organized team environment. Requirements What Were Looking For Property & Casualty insurance license to begin employment, and willingness to obtain a Life/Accident/Health insurance license. Previous experience in office management, administrative support, or insurance office operations. Excellent communication and customer service skills. Strong attention to detail and multitasking abilities. Proficiency in Microsoft Office and comfort learning new software systems. A proactive, dependable, and team-oriented attitude.

What You'll Do: You will be at the center of the hotel's universe - the front office. You will have the responsibility of leading the front desk team so it runs smoothly and effectively. As a creative and dynamic leader, your passion for hospitality will inspire your team to better cater to guest needs and ensure their return. You will combine business expertise and managerial experience to enhance the ability of your team and provide quality service. On a daily basis you will be responsible for: Overseeing the day-to-day operations of the front desk and associated functions. Ensure adherence to established procedures for all related activities by all supervised functions and personnel. Providing business expertise and strategic perspective to identify, evaluate, develop and drive guest services, understanding that extraordinary service and business decisions are not mutually exclusive. Overseeing and participating in guest registration and check out. Managing, training, and scheduling the Front Office staff Carrying out activities (night audit review, setting up group billing, making forecasts, controlling and placing orders for supplies, cross-departmental communication) required for the smooth functioning of the Front Office. Acting as a liaison between General Manager and staff Where You've Been: We're looking for someone who has worked in hotels for at least two years and has an additional two years in a hotel leadership position (Manager+). Being a people-person is a must as you'll be working with others constantly. You'll have some experience in coaching, mentoring, and teambuilding. When You're Here: Be prepared to accommodate varying schedules including nights, weekends and holidays. But wait, there's a great upside: in exchange for your flexibility, we offer excellent pay, hotel discounts, F&B discounts and the opportunity to be part of an anything-but-standard growing hotel company.

Represents ServiceMaster by Rice in daily contact with customers. Extends excellent customer service in all communications. Performs a variety of clerical tasks to support field office operations. Responsible for billing to insurance companies and some direct customers for services performed. Provides customer service regarding the bills and resolution of customer and insurance discrepancies. Manages the job leads program with insurance companies for the field office. Essential Duties Greets customers and visitors and answers all incoming calls. Provides basic company information and directs inquires to the appropriate personnel. Maintains attendance schedule for employees in field office and processes time off requests with human resources/payroll. Acts as the human resources liaison for new employees and benefit enrollment and other human resources processes. Schedules appointments for carpet and upholstery estimates and cleaning. Prepares estimates for carpet and upholstery cleaning based on information provided. Does intake for any rug cleaning jobs. Obtains information on disaster losses and coordinates service with the area manager and technicians. Maintains job files and scans job-related information and pictures into Restore. Follows and meets job processing guidelines and deadlines as defined by the insurance companies' program agreement and ServiceMaster Corporate procedures. Utilizes Xactimate to generate invoices based on job estimate worksheets provided by managers. Available on short notice for weekend or evening work to meet insurance companies' deadlines as needed. Communicates with management, customers, and insurance company representatives regarding job estimates and invoices. Bills customers or insurance companies for services rendered and materials. Works with area manager to resolves discrepancies and issues raised to the satisfaction of all parties. Reports on job status and any updates to the area manager on daily basis. Maintains customer and insurance company profile information in systems. Performs basic clerical functions in support of management and staff and other duties as assigned. Knowledge, Skills, and Abilities High School diploma or GED required. Associates degree desired. Invoicing experience desired. Excellent communication and organizational skills. Superior customer service skills face-to-face and on the telephone. Strong attention to detail. Ability to multi-task. Working knowledge of Microsoft Word, Excel, and Outlook. Flexibility to work weekends with little advance notice. Physical Demands You must be able to perform the following with or without reasonable accommodation. If an accommodation is required at any time, please discuss with your management team and the Clive human resources coordinator. Sit at a desk, work on a computer, and talk on a phone for approximately 8 hours/day. Ability to lift, carry, push, and pull 50 pounds (usually rugs for cleaning). Disclaimer The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, knowledge, skills, abilities, and physical demands. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. If a reasonable accommodation would assist you in your work duties, please discuss with the management team and the Clive human resources coordinator. EEO Employer Benefits Paid time off Health insurance Dental insurance Vision insurance Life insurance 401(k) 401(k) matching

Other/Other The Davenport Community School District is an EEO/AA employer. Salary: No degree: $20.03/hr minimum Associate's degree: $22.25/ hr minimum BA Degree: $25.22/hr minimum Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships) Provide administrative support by managing the Executive Director's calendar, including scheduling and coordinating meetings, email communication, handling travel arrangements, setting up conference calls, etc. Assist in preparing and managing departmental budgets, expense reports, contracts, payroll, and f inancial documentation. Record and distribute detailed meeting minutes with action items. Provide leadership and support for the Student and Family Services Department, including the clerical team. Coordinate the workflow of the Department clerical team to ensure efficiency and task completion Answers routine telephone and email inquiries regarding including, but not limited to Special Education, HR and Student and Family Services programs and procedures Assist Student and Family Services Directors with projects and initiatives Collaborate on support for Infinite Campus and State Reporting Problem solves solutions and find efficiencies Organize and facilitate professional development opportunities including preparing materials and managing time sheets for professional learning opportunities. Creates and maintains multiple confidential and non-confidential files Communicate effectively and in a timely manner with a variety of stakeholders such as district staff, families, other local school districts, the Dept. of Education, and the AEA. Develops and maintains several data bases and generates reports Manages and maintains content for Department website Maintains staff absences in Time Clock along with time off requests Facilitates Department supported conference and travel arrangements Coordinates interview/hiring processes Serve as department representative on various committees and attend meetings as needed Maintain a professional personal appearance and conduct Adhere to board policies Perform other duties as assigned Physical Requirements of Position:(HBV ?Yes ? No) (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.) While performing the duties of this job, the employee is regularly required to - Regularly required to sit for extended periods of time Regularly required to reach with hands and arms Regularly required to ascend and descend stairs Occasionally lif e and/or move up to 25 pounds Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.) Noise level is quiet to loud. Work is indoors Substance-free environment. Fast-paced atmosphere with constant contact with staff, or the public. Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc. ) Exceptional Organization, time management, and multitasking abilities. Strong written and verbal communication skills. High level of professionalism, integrity, and discretion. Positive and proactive attitude. Ability to solve problems and make decisions. Highly proficient in Microsoft Office Suite and Google Clear and effective communication. Project management skills.

Full-time Description Under the direction of the Operations Manager, the Office Manager is responsible for overseeing the day-to-day tasks of the SyncLync office located in Madison, WI, while supporting a positive, in-person workplace culture in accordance with company policies and procedures. Duties include front desk coverage, packaging and shipping of hearing aids and supplies, administrative support for the leadership team, office supply and facilities management. This role serves as a key point of contact for staff, visitors, and executive guests and plays an essential role in maintaining an organized, professional, and welcoming office environment. The ideal candidate for this role is someone who can change focus in an instant and prioritize multiple work requests while remaining positive and upbeat. Responsibilities Variety of administrative tasks while supporting the management team and front desk: Office Presence & Culture · Be on-site daily with a positive, professional demeanor to support a welcoming, collaborative workplace · Greet and assist visitors; manage guest notifications and front desk activity Administrative Support · Support the leadership team with general administrative needs · Maintain internal communications, including company updates and shared resources Office Operations · Manage daily office tasks such as mail distribution, postage, and breakroom organization · Order and maintain supplies, business cards, and name plates · Package and ensure shipping of products to hearing care providers Marginal Job Functions: Other projects as needed. Requirements Education : · Associate's degree required, Bachelor's degree preferred Experience: · Minimum of 2 years in an office manager, office assistant, or similar role · Experience supporting executives - answering phones/transferring calls to staff · Experience or general knowledge of hearing aids is a plus Other Requirements: · Must be available on-site during regular business hours · Demonstrated proficiency in with Microsoft Office Suite · Ability to multitask and prioritize · Professional demeanor and strong interpersonal skills · Occasional local travel required for errands and the post office · Valid driver's license required with acceptable driving record Benefits: We offer an excellent compensation package and team-oriented work environment with growth opportunities. Some of our outstanding benefits include: Health & Dental Insurance Company paid Life Insurance 401(k) Paid Time Off benefits Product discounts Wellness programs EOE/M/W/Vet/Disability #ZR

Company: MetroSpec Technology designs and manufactures LED light sources for companies across North America. Its customers manufacture Light Fixtures sold into Architectural, Commercial, and Industrial applications. Not only does Metrospec manufacture here in Mendota Heights, Minnesota, its customers are all American Manufacturers as well. We are innovative, attentive to quality, customer schedule focused, and highly competitive. Metrospec wages, benefits, and bonus structures are top in the industry. We celebrate our successes and a 25 year history of achievement. Administrative and Operational Tasks: * Providing a welcoming and professional first impression for visitors to the office. * Daily accounting transaction entries and associated reports. * Running daily accounting posting processes * Overseeing maintenance, repairs, and ensuring the office is clean and safe. * Managing emails, phone calls, and mail, and directing inquiries appropriately. * Developing and monitoring the office budget, tracking expenses, and time tracking. * Maintaining both physical and digital files, ensuring organization and confidentiality. * Developing and enforcing office policies and procedures to ensure smooth operations. * Providing support and guidance to employees, and potentially handling some HR tasks. * Providing guidance, support, and performance feedback to staff. * Scheduling appointments, organizing meeting rooms, planning company events. * Assisting with scheduling, travel arrangements, and other administrative tasks. * Assisting with the onboarding process, paperwork, training, and setting up workstations. * Enforcing safety procedures and ensuring the office meets all relevant regulations. * Ensuring adequate inventory of supplies and placing orders as needed. Tools and knowledge: * Must know Quickbooks, and core accounting principles. * Proficient in Microsoft Windows, Word, Excel, Teams applications. * Some familiarity with MRP and manufacturing inventory practices. * Able to perform on-line purchasing with multiple vendors. * Able to work full time, in office sometimes opening or closing. Metrospec requires a background check for all candidates once an offer has been accepted.

Job Description Join our team! We are looking for the right person who is creative and efficient, self-driven, eager to learn, problem solver, and skilled in basic management and communication. Great technology skills is a plus! The successful candidate will be a self-motivated, creative, positive person with strong work ethic, great time management, excellent critical thinking/problem solving skills and customer service skills. Must take pride in being on time, on task, positive, reliable, professional and productive. Our PurposeBuild Health. Live Well. Our mission is to help as many people as possible regain and maintain their health by addressing the true causes of disease according to naturopathic principles. Our Values Our values reflect our purpose, our culture and shape the staff and work experience of PND teams wherever they are. Integrity: High Integrity - Be Honest and TrustworthyPositivity: Inspire Hope - Seek the GoodCommitment: Embrace the Cause - Take ResponsibilityGrowth: Strive for Greatness - Always Growing Duties include: Solo customer service management in a clinic setting Reception, phone calls, faxing, billing and scheduling of patients Inventory ordering and management Maintain HIPAA standards with patient health information Frequent communication with patients Managing incoming lab results and patient records, emails, inquiries and other paperwork to assist the health care providers with case management Teamwork with providers and medical assistants Other clerical duties as assigned (creating reports, placing orders, data management, etc.) Contributing to growth through improving efficiency, scheduling and marketing events Support with facilities management E04JI800ppic4036lvq

Join Our Team as a Front Office Manager! We are currently seeking a dynamic Front Office Manager to lead our team at BW Plus Kelly Inn in St. Cloud, MN. As the Front Office Manager, you will play a crucial role in ensuring the smooth operation of our front desk and guest services. This position requires excellent leadership skills, attention to detail, and a passion for providing exceptional customer service. Key Responsibilities: Manage daily front office operations, including check-in/check-out procedures, reservations, and guest inquiries. Train, supervise, and motivate front desk staff to deliver top-notch service to guests. Handle guest complaints/requests and ensure prompt resolution to maintain guest satisfaction. Develop and implement policies and procedures to streamline front office operations. Monitor and maintain front desk inventory and supplies. Qualifications: Prior front desk or supervisory experience in a similar role within the hospitality industry. Strong leadership and communication skills. Proficiency in hotel management software and MS Office Suite. Ability to multitask and work well under pressure. Excellent problem-solving abilities and attention to detail. Why Work For Us? Excellent benefit package that includes 401K match, life insurance, health insurance and dental insurance. Amazing travel benefit package that includes discounts at Best Western's and Kelly Inns worldwide. Flexible schedule that allows you to float when needed based on workload. Complimentary lunch provided daily. Reserved complimentary parking space in our covered and attached parking ramp. Amazing family like environment that values each and every employee and allows for a healthy work/home balance. About BW Plus Kelly Inn: Located in the heart of St. Cloud, MN, BW Plus Kelly Inn offers guests a comfortable and convenient stay with modern amenities and exceptional service. Our hotel features spacious rooms, an indoor pool, fitness center, and on-site dining options. Whether guests are traveling for business or leisure, our friendly staff is dedicated to ensuring a memorable experience for every guest.

Job DescriptionDescription: The beautiful and historic Renaissance Des Moines Savery Hotel of Front Office Manager at our StepStone Hospitality managed hotel. This candidate should demonstrate excellent organizational & communication skills, a strong proficiency in multi-tasking with exceptional hospitality and guest service skills. Administration · Maintain standards of quality guest service. · Achieve budgeted revenues and expenses and maximize profitability related to the guest services department paper. · Develop short- and long-term financial and operational plans for the guest service department that relate to the overall objectives of the hotel. · Participate in the preparation of the annual hotel budget. · Increase level of guest satisfaction by delivery of an exceptional product through employee development. · Review the reservation function to maintain the highest possible room occupancy and average daily rate through suggestive selling by associates. · Maintain and correct procedures for credit control, financial transactions, security of financial assets, and guest security. · Respond and resolve guest requests, complaints, or questions in a courteous and timely manner. · Ability to accurately use various office and accounting software. Support · Must have a comprehensive knowledge of the English language to effectively communicate with guests, associates, and vendors. · Ability to assist with the design and preparation of statistical reports and presentations as needed. · Ability to accurately report information. · Ability to assist with various accounting department tasks as needed. · Ability to scrupulously follow all StepStone and hotel policies and procedures. · Attend required meetings. Personal Effectiveness · Projects and assignments are completed thoroughly, professionally, and with care. · Adjusts to high-pressure conditions and is open to change. · Assumes responsibility for personal growth and development. · Conducts him\herself (acts and dresses) professionally at all times; sets standards for all associates. Requirements: These are required of every associate. · Minimum lifting of 20 pounds. · Pushing, bending, stooping, upward reaching, manual dexterity. · Hearing, writing, typing. · Minimum pulling of 20 pounds. · Other duties may be assigned. Stepstone Hospitality and the Renaissance Des Moines Savery Hotel are Equal Opportunity Employers - EOE/M/F/D/V

The Office Operations Manager oversees the daily administrative and operational functions of the community health center, ensuring efficient delivery of medical, behavioral health, and dental services. This role manages front office operations, supports clinical staff, ensures compliance with regulatory requirements, and drives process improvements to enhance patient satisfaction and operational efficiency. Essential Duties and Responsibilities The essential functions include, but are not limited to, the following: Operational Management * Oversee day-to-day operations of the front office, including patient registration, scheduling, insurance verification, and billing coordination. * Ensure smooth workflow between medical, behavioral health, and dental departments. * Monitor appointment scheduling to maximize provider productivity and patient access. * Develop, implement, and monitor office policies and procedures to ensure compliance with federal, state, and local regulations. Staff Supervision and Development * Supervise, train, and evaluate administrative/front desk staff. * Coordinate staff schedules and ensure adequate coverage at all times. * Foster a collaborative and patient-centered work environment. * Conduct regular staff meetings and performance evaluations. Compliance and Quality Improvement * Ensure compliance with HIPAA, OSHA, and other applicable regulations. * Participate in quality improvement initiatives and credentialing/accreditation activities. * Track key performance indicators (e.g., patient satisfaction, no-show rates, billing accuracy) and recommend improvements. Financial and Resource Management * Work with leadership to manage office budgets and expenses. * Oversee supply inventory and procurement for medical, behavioral health and dental operations. * Assist with grants and reporting as needed. Customer Service & Community Relations * Address patient concerns or complaints promptly and professionally. * Serve as a liaison between patients, staff, and leadership to resolve operational issues. * Support outreach initiatives to strengthen community partnerships. Minimum Qualifications (Knowledge, Skills, and Abilities) Education & Experience: * Bachelor's degree in Healthcare Administration, Business Administration, or related field (or equivalent experience). * Minimum 3-5 years of leadership experience in healthcare office management or operations, preferably in a community health center or FQHC setting. * Experience supervising staff in a medical or dental environment. Knowledge, Skills, and Abilities: * Strong understanding of medical and dental office workflows, insurance billing, and scheduling systems. * Familiarity with electronic health records (EHR) and dental practice management software. * Excellent leadership, organizational, and problem-solving skills. * Strong interpersonal and communication skills with a patient-centered approach. * Ability to manage multiple priorities in a fast-paced environment. CERTIFICATES, LICENSES, REGISTRATIONS: Current Wisconsin driver's license required. Racine Community Health Centers, Inc. is an Equal Opportunity Employer

Job Details Polynesian Wisconsin Dells - Wisconsin Dells, WI Full Time High School $40000.00 - $45000.00 Salary/year Up to 25% Any Hospitality - HotelDescription SUMMARY: The Guest Service Manager is primarily responsible for handling all guest interactions and going above and beyond to exceed guest requests. S/he often provides the first point of contact for guests and is responsible for creating an excellent first impression. S/he is responsible for all Front Office Agent duties as well as; scheduling, guest billing, group\ corporate account billing, inventories, training new staff to resort standards, resolving customer challenges, and aiding in all departments. This position will also oversee lifeguards and be the primary MOD on weekends and Holidays. The Guest Service Manager shall strive to provide exceptional service to both internal and external guests at all times. Works primarily nights, weekends, and holidays. Essential Job Functions: Maintain complete knowledge of and comply with all departmental policies/service procedures/standards. Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended. Anticipate guests' needs, respond promptly and acknowledge all guests, however busy and whatever time of day. Maintain positive guest relations at all times. Resolve guest complaints, ensuring guest satisfaction. Fill the role of Manager on duty for the hotel for evenings, weekends and holidays. Maintain complete knowledge at all times of: All hotel features/services, hours of operation. All room types, numbers, layout, decor, appointments and location. All room rates, special packages and promotions. Daily house count and expected arrivals/departures. Room availability status for any given day. Scheduled in-house group activities, locations and times. All hotel and departmental policies and procedures. Access all functions of the computer system. Ensure that current information on rates, packages and promotions is available at the Front Desk and that all staff is knowledgeable on such. Drive sellout efficiency and minimize revenue displacement by coordinating with Housekeeping and Maintenance to avoid out of order rooms on sold out nights. Drive incremental revenue by ensuring consistent capture of parking revenue and other miscellaneous fees. Ensure we are maximizing gift shop revenue and profits by maintaining the inventory full stocked with competitive and profitable pricing levels. Prepare and adjust weekly work schedules in accordance with staffing guidelines. Ensure that staff report to work as scheduled. Document any late or absent employees. Coordinate breaks and assign duties to staff. Responsible for the training, management, coaching, and counseling of the Front Desk and Shuttle Drivers. Guide and direct staff to achieve established goals and objectives. Monitor department costs and provide reports as needed. Proactively seek to develop and maintain positive relationships with other departments and co-workers. Conduct pre-shift meeting with staff and review all information pertinent to the day's business. Monitor the hotel front entrance and resolve any congested situations. Monitor the check-in/check-out process; anticipate critical situations and assist wherever necessary to help alleviate the pressure and to process the guest expediently. Monitor communication logs and ensure that guest requests are followed up within specified minutes determined by property guidelines. Monitor guest mail and ensure that it is processed according to procedures. Monitor the staffs' interaction with guests, ensuring prompt and courteous service; resolve discrepancies with respective personnel. Assist staff with their job functions to ensure optimum service to guests. Observe guest reactions and confer frequently with staff to ensure guest satisfaction. Assist guests with reports of lost/stolen articles, following hotel policy. Adhere to hotel requirements for guest/employee accidents or injuries and in emergency situations. Associate is held accountable for all duties of this job and other duties as assigned. Qualifications Experience & Education At least 2 years of Front Office Management experience in a similar size hotel. High school diploma or equivalent Prior hospitality experience required Previous experience with Windows, Office, and property management system. Job Requirements Must be a United States citizen or possess a valid work permit Must have excellent phone etiquette and strong computer skills Must be able to read, write, and speak English Must be able to work well under pressure Must be able to accurately follow instructions, both verbally and written Must be highly detailed orientated Must be able to work in a fast paced environment Must have excellent listening skills Must be professional in appearance and demeanor Must always ensure a teamwork environment Ability to work a flexible schedule that may include evenings, weekends and holidays Must have the ability to deal effectively and interact well with the guests and associates Must have the ability to resolve problems/conflicts in a diplomatic and tactful manner Must have a passion for creating an exceptional experience for all guests Must have excellent guest and associate relations skills. Skilled in problem solving by identifying the problem and working through it. Possess strong leadership, motivational, organizational and verbal communication skills. Working CONDITIONS: Must be able to stand on feet throughout the shift, with intermittent periods of walking Must be able to occasionally lift, carry, push & pull up to 50 lbs with assistance Must be able to perform simple grasping, fine manipulation, and repetitive hand & arm movements frequently, and squeezing & overhead reaching occasionally. Must be able to bend, squat, crawl, kneel, push, pull, walk on uneven surfaces on an occasional basis While primarily an indoor job, must be able to walk outside in a variety of weather conditions (rain, wind, heat) Must be able to climb stairs occasionally, both indoors and outside in a variety of weather conditions (rain, wind, heat).

About Us Hotel Ivy is a true luxury, Forbes recommended hotel in downtown Minneapolis. We're an intimate, boutique hotel with a limited 136 guestrooms and unique event spaces. From our famed Penthouse atop the Historic Ivy Tower, to our three new onsite restaurants and bars, and our Forbes 4 Star retreat at Anda Spa and Fitness, we're the perfect complement to time spent in the Twin Cities! Our gracious team is ready to welcome you to the family. You can be part of a passionate group of people that has fun, works hard, and loves one another. When you join the HEI family, you also get the benefit of the HEI Loves culture. HEI Loves is dedicated to celebrating our associates by offering the most competitive compensation, benefits, and PTO programs. Our associates are also eligible to take advantage of everything from health and wellness packages and robust retirement plans to travel benefits, product and service discounts, and much more. Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization! We value U.S. military experience and invite all qualified military candidates to apply. Overview Assist the Front Office Manager in managing the Front Office operations to achieve customer satisfaction, quality service and compliance with corporate/franchise policies and procedures while meeting/exceeding financial goals. Ensure that the arrival, departure, and any other guest contact experience are conducted in an efficient and friendly manner. Essential Duties and Responsibilities Communicate effectively both verbally and in writing to provide clear direction to staff. Assign and instruct guest service agents in details of work. Observes performance and encourages improvement. Greet guests immediately with a friendly and sincere welcome. Use a positive and clear speaking voice, listen to and understand requests, respond with appropriate actions and provide accurate information such as outlet hours and local attractions. Promptly complete the registration process by inputting and retrieving information from a computer system, confirming pertinent information including number of guests and room rate. Promote • HEI Hotels and Resorts and brand-specific marketing programs. Make appropriate selection of rooms based on guest needs. Code electronic keys. Nonverbally confirm the room number and rate. Provide welcome folders containing room keys, certificates, coupons and refreshment center keys as appropriate. Close out guest accounts at time of check out. Verify and imprint credit cards for authorization using electronic acceptance methods. Handle cash, make change and balance an assigned house bank. Accept and record vouchers, traveler's checks and other forms of payment. Perform accurate moderately complex arithmetic functions using a calculator. Post charges to guest rooms and house accounts using the computer. Promptly answer the telephone using positive and clear voice. Input messages into the computer. Retrieve messages and communicate the content to the guest. Retrieve mail, small packages and facsimiles for customers as requested. Remain calm and alert, especially during emergency situations and/or heavy hotel activity, serving as a role model for clerks and other associates. Resolve customer complications and complaints by conducting thorough research of the situation and determining the most effective solutions. Make decisions and take action based on previous experience and good judgment, sometimes revising approach to accommodate unusual situation. Authorize revenue allowances to remedy problems only after other alternative solutions have been offered. Communicate both verbally and in writing to provide clear direction to staff. Comply with attendance rules and be available to work on a regular basis. Perform any other job-related duties as assigned. Qualifications and Skills A minimum of one year supervisory experience in customer service in hospitality or similar industry, preferable in a full service hotel front desk operations Hotel reservation systems knowledge is required. Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger and collect accurate information and resolve conflicts. Basic mathematical skills and considerable skill in the use of a calculator to prepare moderately complex mathematical calculations without error. Ability to access and accurately input information using a moderately complex computer system. Ability to stand, walk and continuously perform behind the front desk. Ability to observe and detect signs of emergency situations with or without reasonable accommodation. Ability to communicate verbally and in writing and prepare complex reports of room availability and revenues generated. Ability to establish and maintain effective working relationships with associates, customers and patrons. Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc. Compensation Salary Range: $22.00 - $24.00 Hourly Tipped/Service Charge Eligible? Yes Discretionary Performance Bonus Eligible? No Benefits HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you! For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status. HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Supervisor: General Manager Purpose of Position: Guest Service Representatives are responsible for greeting and registering our guests. Providing outstanding guest service during their stay and settling the guest's account upon completion of their stay. Primary responsibilities include: registering guests making and modifying reservations hotel operator and concierge duties. Providing attentive courteous and efficient service to all guests before arrival and throughout their stay while maximizing room revenue and occupancy. Essential Functions: Possess a positive and upbeat personality with a desire to deliver outstanding customer service to our guests. Maintains a high level of professional appearance and demeanor. Maintain the highest level of confidentiality in all areas. Demonstrate the ability to multi-task, be detail-oriented and be able to problem-solve, to effectively deal with internal and external customers. Handle and resolve guest complaints professionally and courteously, through effective listening and clarifying issues raised by guests. Demonstrate good communication skills and convey information and ideas. Ability to perform basic math, and understand financial information. Recognize and take action on any safety or loss prevention incidences that may cause damage, injury, or other liability to individuals or company property. Implement all company policies and procedures for safety and security. Complete training in all areas of security, alcohol, and health and safety. Ensuring that all OSHA, State, and Federal guidelines for chemical, fire, health, and safety are being followed. Keeping safety in mind in all things. Work with other departments to ensure room status is up-to-date and room repairs are done on a timely basis. Uses persuasive selling techniques to sell rooms and promote all marketing programs. Carry out front desk responsibilities including, but not limited to; greeting guests, performing guest transactions, balancing reports, cash control, and deposits, proficiently processing reservations and credit cards. Operate phone system, TDD equipment. Effectively communicate using shift logbook and shift reports. Operate basic office equipment. Understands hotel policies relating to cancelation, extended stay, room types and rates, late check-outs, early arrivals, and special requests. Responsible for key control. Issues and receives both room keys and master keys. Process all lost and found items according to policy. Have basic knowledge of how to operate computer equipment, including Microsoft Office suite. Assist in training of new staff. Participates in and supports a positive, enjoyable work environment. Holds an understanding of hotel products and services (i.e., food and beverage, recreation) Performs other duties as assigned.