Office manager jobs in Las Vegas, NV - 109 jobs

Job Description Are you a hands-on hospitality leader who thrives in a fast-paced resort environment? Do you love developing teams, elevating guest experiences, and creating smooth, memorable arrivals for every guest who walks through the door? If so, we want to meet you! We're looking for an energetic and service-driven Front Office Manager to oversee our Front Desk, PBX, Night Audit, Transportation, Concierge, and Room Control operations. This is a key leadership role responsible for ensuring exceptional guest service, seamless daily operations, and high-performing team members. You'll serve as a primary support leader for the Front Office and play a direct part in delivering outstanding RCI Check-In/Check-Out scores. What You'll Do Lead and inspire a dynamic Front Office team-hiring, training, coaching, scheduling, and mentoring to ensure excellence. Oversee daily operations across multiple guest-facing departments, ensuring all service and safety standards are consistently met. Deliver top-tier guest service by anticipating needs, resolving issues quickly, and managing escalations with professionalism and care. Monitor room status, occupancy forecasting, and cash-handling accuracy-using daily reports and guest feedback to identify opportunities for improvement. Collaborate closely with Housekeeping, Vendors, Suppliers, and all resort departments to deliver seamless, elevated guest experiences. Manage administrative responsibilities including payroll, scheduling, group and VIP communications, reports, and department documentation. Facilitate regular team meetings, maintain strong communication across departments, and ensure all staff remain trained in emergency and safety procedures. Jump in to support other teams during high-demand periods and contribute to the resort's culture of teamwork and hospitality. What We're Looking For 3-5 years of front office management experience-timeshare or resort experience highly preferred. A strong communicator with proven ability to lead, coach, and motivate teams. Skilled at handling multiple priorities and resolving problems with confidence and professionalism. Proficient in Microsoft Word and Excel. High School Diploma or GED required. Ability to work evenings, Fridays, Saturdays, Sundays, and holidays. Why You'll Love Working With Us Be part of a respected, guest-focused resort with a strong culture of teamwork and service excellence. Have a meaningful impact on guest satisfaction and overall resort success. Grow your career with a company that values leadership development and internal advancement. Ready to lead a high-performing front office team and make a difference every day? Apply today and help us create unforgettable resort experiences!

Description 🚨 Time to LEVEL UP Your Career Office Manager 📌 Location: Las, VegasAt Absolute Dental, we're not just filling a role-we're building leaders. We're on the lookout for a rockstar Office Manager to take charge, lead a high-performing team, and run a million-dollar practice like a boss. 💼💥 If you're passionate about patient care, thrive in fast-paced environments, and know how to motivate a team-you belong here.👑 Why Join Absolute Dental? We're a women-led, award-winning organization that puts people first-our patients and our team. Our culture? Compassionate, growth-focused, and mission-driven. 🌟 Don't just take our word for it-check out what our team has to say in our 🎥 **************************** What's in It for You: 💰 $1,000 Sign-On Bonus 💼 Base Salary: $47,000-$65,000 (DOE) 📈 Annual Bonuses: $10,000-$20,000 based on performance 🚀 Career Growth: Real paths to Regional Leadership roles 🦷 Perks & Benefits: 🏥 Medical, Dental, Vision, Rx 🛡️ Life & Disability Insurance 🏖️ Paid Time Off 💸 401(k) 🎯 Referral Program 📚 CE & Leadership Development 🔥 What You'll Be Doing: Lead. Inspire. Execute. You'll be the glue holding it all together-managing operations, empowering your team, building culture, and ensuring a top-notch patient experience every step of the way. Foster a space where both team and patients thrive. 💡🙌🌟 You Are: A people-first leader who listens, adapts, and motivates A strategic thinker who can pivot in a fast-paced setting Confident, proactive, and solutions-driven Professional, coachable, and full of positive energy Tech-savvy and system-fluent 🎯 Minimum Requirements: 2-5 years of leadership experience (dental, medical, hospitality, or retail) Strong communication + organizational skills Open availability on weekends as needed Clear background and drug screening ✨ Bonus Points For: ✅ 1+ years in a dental setting ✅ Dentrix (or similar) software knowledge ✅ Insurance billing & A/R experience ✅ Bilingual (Spanish preferred)💬 About Us: We're more than a dental group-we're a movement. 💙 With awards like the Community Kindness Award and the Congressional Freedom Award , we're proud to lead with purpose, passion, and heart.🎗️ We give back! Over the past three years, we've donated $250,000+ to various organizations.📢 Ready to build something incredible?Apply now and join a team that invests in YOU. Let's level up-together.#OFM2025

Full-time Description Platinum Dental Office Leader - About Us: Platinum Dental Services is a leading dental service organization dedicated to providing exceptional patient care and maintaining a positive, supportive work environment. Are you a highly motivated and driven professional? Platinum Dental Services is seeking Office Leaders to join our rapidly expanding company. We are team-oriented, fast-paced, and goal-driven, offering outstanding career development and advancement opportunities. As an Office Leader, you will take on a true leadership role by leading the team, driving the success of your office and the overall business. Your leadership and salesmanship will ensure the practice achieves its goals while upholding high standards of clinical excellence and patient service. Why Platinum Dental Services? Monthly bonuses: Competitive bonus structure based on measurable metrics. Comprehensive benefits: Full medical, vision, dental coverage, and 401K matching. Paid time off: One week of paid time off each year and paid holidays. Professional growth: Abundant opportunities for learning and advancing your career. Great office culture: We foster a collaborative and dynamic environment where teamwork and mutual respect are at the forefront. Job Summary: The Office Leader is responsible for overseeing all administrative and operational aspects of the dental practice. This role requires strong leadership, sales ability, organizational, and financial management skills. He/She will play a critical role in ensuring the office runs efficiently, optimizing patient experience, and achieving practice goals. Key Responsibilities: Customer Service & Sales: Help patients understand the value of good oral health and recommended dental services Ensure the Office and Team is providing a positive experience and safe environment to all guests and patients in the office Address any patient concerns or complaints and implement strategies to enhance patient satisfaction and retention Monitor patient feedback and implement necessary improvements. Financial Management: Manage the practice's P&L, ensuring financial targets are met or exceeded. Develop and monitor the office budget, track expenses, and analyze financial reports. Oversee patient AR, collections and ensure accurate billing procedures. Implement and maintain financial controls and procedures to safeguard practice assets. Conduct regular financial reviews with the dentist(s) and management team. Operational Management: Ensure efficient daily operations, including patient scheduling, check-in/check-out, and phone management. Implement and maintain office policies and procedures. Manage inventory and order supplies, ensuring cost-effectiveness and efficiency. Maintain accurate patient records and ensure compliance with HIPAA regulations. Coordinate with dental staff to optimize workflow and patient flow. Team Leadership & Supervision: Supervise and support office staff, including hiring, training, and performance management. Foster a positive and collaborative work environment. Conduct regular staff meetings and provide ongoing coaching and development. Handle employee relations issues and resolve conflicts as needed. Business Development: Identify opportunities to grow the practice and increase revenue. Develop and implement marketing and outreach strategies. Analyze market trends and competitor activities to inform business decisions. To Apply: Please Apply Directly or Please submit your resume and to: UT Based Roles: ********************************** CO, NV, AZ Based Roles: ******************************** This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. The employer reserves the right to modify, add, or remove duties and to assign other duties as necessary. Requirements Qualifications: Proven experience in both sales and management Strong understanding of financial management principles and practices, including P&L ownership. Excellent leadership, communication, and interpersonal skills. Proficiency in dental practice management software. Knowledge of dental terminology, procedures, and insurance processing. Ability to multitask, prioritize, and manage time effectively. Strong problem-solving and decision-making skills.

Responsible for providing supervision and leadership to the administrative and non-physician clinical staff of a large care center and may be responsible for multiple care centers. This role within CareMore performs the responsibilities of a medical assistant on a limited basis (20% or less of their time). Primary duties may include, but are not limited to: Implements and monitors operational/office policy and procedures. Ensures office processes are efficient, supports the care center, and enhances patient satisfaction and retention. Analyzes daily office operations and utilization of resources. Maintains appropriate staffing levels and morale. Interacts with regional manager to facilitate office operations to meet company objectives. Conducts monthly staff meetings. Hires, trains, coaches, counsels, and evaluates performance of direct reports. How will you make an impact & Requirements Oversight of approximately 20 associates of the daily operations of the medical office to ensure smooth, efficient workflow while also reviewing/ maintaining compliance with organization procedure and policies Supervision of front desk staff, medical assistant, and clinic referral specialists Needs to be on board with various changes and manage changes with the team locally and supporting staff with the changes Understand the demographics of membership and oversight on patient engagement, clinic/provider productivity while maintaining patient satisfaction Insights of culture, coaching, problem solving Medical assistant background, being able to jump in for clinic coverage when needed Being able to collaborate with other departments within the organization, such as STARs, HEDIS, Outreach, Call Centers, etc. Responsible for payroll processes, schedule management across the teams, PTO and coverage Recruit, hire, train and evaluate associates on annual competencies, 1:1s with reports on minimal quarterly basis, but also as needed Address patient concerns, complaints and response to grievances and report any incidents Attend various meetings on market updates, needs, with team Oversight of the different health plans, metrics, data, scorecards Requirements: Requires a high school diploma Minimum of 5 years experience in a physician office; or any combination of education and experience which would provide an equivalent background. Experience with managed care and Fee-For-Service reimbursement requirements strongly preferred. Medical Assistant Certification required Satisfactory completion of a Tuberculosis test required. **This position is bonus eligible based on individual and company performance.** Compensation: $74,083.00 to $92,604.00

The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application: * Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process. * Required attachments are listed below on the posting. Your application will not be considered without the required attachments. * Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted. If you need assistance or have questions regarding the application process, please contact Human Resources at ************** or *****************. Job Description The University of Nevada, Las Vegas invites applications for Manager of Continuing Medical Education (CME) Program, Office of Faculty Affairs, Kirk Kerkorian School of Medicine [R0149032] ROLE of the POSITION The Manager of Continuing Medical Education (CME) Program position exercises autonomous, critical thinking and judgment for planning, developing, and administering CME activities on behalf of the Kirk Kerkorian School of Medicine. This position ensures all CME activities comply with accreditation requirements, standards/regulations, policies and procedures. Compliance oversight includes review of learning objectives, gap analysis, commercial bias absence, conflicts of interests, and activity effectiveness. The Manager of Continuing Medical Education (CME) Program position is fiscally responsible for developing, managing, and reconciling budgets in accordance with organizational policies and procedures. Successful management of the duties of this position require excellent communication skills with the CME program, faculty and clients. MINIMUM QUALIFICATIONS This position requires a Bachelor's Degree from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA) and a minimum of two (2) years experience in program/project management or commensurate additional experience. Credentials must be obtained prior to the employment start date. PREFERRED QUALIFICATIONS Four (4) years program/project management that includes continuing medical education experience. COMMITMENT to DIVERSITY and CAMPUS VALUES A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit. SALARY Salary competitive with those at similarly situated institutions - contingent upon funding. BENEFITS OF WORKING AT UNLV * Competitive total rewards package including: * Paid time off, sick leave, and holidays * Excellent health insurance including medical, dental and vision * Comprehensive retirement plans and voluntary benefits programs * No state income tax * Tuition discounts at Nevada System of Higher Education (NSHE) schools * Tuition discounts for spouses, domestic partners, and dependents PERKS & PROGRAMS * Employee recognition and appreciation programs * UNLV athletics ticket discounts * Statewide employee purchase program discounts * RebelCard discounts on and off campus * Wellness programming for all UNLV faculty and staff at no cost * Opportunity for career advancements to leadership roles * Connect with colleagues with shared interests * Personal and professional development opportunities * A comprehensive onboarding program, Rebels: Onboard * Support and resources available for veteran applicants - contact ********************** or visit our Veterans Webpage. HOW TO APPLY Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance. Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. Materials should be addressed to Dr. Elissa Palmer, Search Committee Chair. Although this position will remain open until filled, review of candidates' materials will begin on October 16, 2025. Applications must be submitted electronically through Workday. Please note that emailed materials will not be accepted. Veterans are encouraged to apply. UNLV values the skills of those who have served. Learn more at Veterans Webpage or contact ********************** for support. For assistance with the application process, please review instructions on How to Apply. For further assistance contact UNLV Human Resources at ************** or *****************. SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Browse Jobs" process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Browse Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, R0149032 in the search box. If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application. PROFILE of the UNIVERSITY Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity, and is a recipient of the Carnegie Classification for Community Engagement. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada. Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report's annual listing of the nation's most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada. For more information, visit us on line at: ******************* EEO/AA STATEMENT The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply. TITLE IX STATEMENT The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Mail Stop 1062, Las Vegas, NV 89154-1062, Campus Services Building (CSB) Room 246, Telephone: **************; Email: ***************************, or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: ************** FAX: ************; TDD: **************; Email: **********; or to both. Information pertaining to the University's grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage. SAFETY AND SECURITY STATEMENT UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online. JOB CATEGORY Administrative Faculty Exempt Yes Full-Time Equivalent 100.0% Required Attachment(s) Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance. Posting Close Date 05/31/2026 Note to Applicant This position may require that a criminal background check be conducted on the candidate(s) selected for hire. HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment. References will be contacted at the appropriate phase of the recruitment process. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks. For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment. All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided). Recruitments that provide a work schedule are subject to change based on organizational needs.

Office Manager - Behavioral Health is responsible for overseeing the daily operations of the office, with the primary responsibility of managing patients schedules efficiently. Oversee the hiring and training of office department employees and will also need to host office meetings and conduct performance reviews for all office department employees. Will oversee the effectiveness of office support staff in screening telephone calls, text messages, faxes, and e-mails, accepting payments, insurance verification, eligibility, and scheduling psychological testing and psychotherapy (office and telehealth) appointments. Must have the ability to multitask and work in a fast-paced environment, while maintaining the highest level of professionalism. Must have desire to take ownership in overseeing the effectiveness of the day-to-day operation of excellent customer service for the patients, providers and referring community partners. Some knowledge of medical coding and terminology can come in handy. Utilize appropriate schedule codes in scheduling outpatient office and telehealth based mental health procedures, for patients with appropriate provider and time/location slot. Ensure suitable follow-up appointments are scheduled after a procedure is scheduled. Duties include communicating with Clinical Director, relaying important information or policy changes from management, and implementing incentives to enhance employee productivity to include: Overseeing the work of designated office employees (i.e., Office Specialists, Intake Specialists, Medical Records, I.T., Facilities, Janitorial, etc.), to ensure they work productively, as well as meet deadlines and company standards Overseeing designated office support weekly schedules and time-off requests, ensuring sufficient coverage for business open to close hours. Counseling any employees struggling in their roles Organizing weekly staff meetings Answering telephone calls, emails, faxes, and text messages from patients and community partners, to assist them with their needs, as well as efficiently directing those communications to relevant staff, when needed. Assure company laptop and desktop computers, for each Reception Desk, Provider Office, Cubicle Workspace, and Billing Workspace, is properly operational. Assure each company cell phone and VoIP desk phone is properly operational for the day-to-day operational needs of the business. Interviewing and training new team members and organizing their employment paperwork Organizing maintenance companies to keep the office clean and safe, to ensure its appliances are in good working order Reporting office progress to senior management and working with them to improve office operations and procedures Executing established procedures and established standards of quality and productivity. Required Skills Strong written, computer, and communication skills. Excel, Word, OneDrive, Telehealth and VIP Phone technologies. Knowledgeable about and the continuous practice and enforcement of HIPPA compliances. Knowledgeable about Behavioral Health basic office practices. Positive attitude and a strong work ethic is a must. Maintain & update patients' confidential Electronic Health Records (EHR). Must be friendly, energetic, and willing to provide a helping hand. Ability to integrate marketing skills with basic office practices. Computer proficiency in the areas of email, spreadsheets, and creating & printing documents. Must be at least 21 years old Other duties as assigned Minimum Education Qualifications High School Diploma Required, Associate or Bachelors Degree preferred. Job Type: Full-time Salary: From $26.00 - $30.00 per hour Benefits: Flexible schedule Health insurance Paid time off Schedule: 8-hour shift Evening shift Monday to Friday Weekend availability COVID-19 considerations: All workers are highly encouraged to maintain current vaccination status. Education: High school or equivalent (Required) Experience: Customer service: 5 years (Required) Supervising: 2 years (Required) Mental Health office: 2 years (Required) Language: Spanish (Preferred) Work Location: In person

Join a high-performing team in a fast-growing, client-focused med spa! The Office Manager is responsible for overseeing all administrative, operational, and bookkeeping functions of the branch. This role ensures smooth daily operations by managing purchasing, inventory, vendor coordination, digital and marketing materials, repairs and maintenance, financial administration, event coordination, and interdepartmental support. The Office Manager also runs efficiency reports and conducts operational analyses to identify opportunities for improvement. This position plays a key role in ensuring the branch is organized, fully stocked, compliant, and functioning at peak performance. Key Responsibilities 1. General Office Administration Manage day-to-day administrative operations of the branch. Maintain an organized, efficient, and professional office environment. Support all departments with administrative needs to ensure seamless workflow. Maintain updated operational documents and ensure accessibility across departments. 2. Purchasing & Inventory Management Oversee purchasing of all supplies, equipment, consumables, and office materials. Track inventory and implement systems to prevent shortages or overstock. Maintain and negotiate with vendors to optimize cost and quality. Ensure all treatment rooms, staff areas, and office stations remain fully stocked. 3. Repairs, Maintenance & Vendor Coordination Coordinate with service providers for equipment repairs, maintenance, and facility needs. Manage cleaning schedules, safety standards, and preventive maintenance. Track and follow up on all maintenance requests until completion. Ensure all equipment and branch areas remain safe, clean, and fully functional. 4. Marketing Materials, Vouchers, Digital Assets & Operational Documents Manage distribution and upkeep of all marketing materials, promotional assets, and client vouchers. Ensure all iPad links, digital forms, catalogs, treatment menus, and operational documents are up-to-date and accessible. Liaise with Marketing to confirm campaigns, materials, and promotions are current. Remove outdated materials and ensure only approved versions are in circulation. Support client experience by ensuring all digital tools and resources function properly. 5. Bookkeeping & Financial Administration Collect, organize, and submit vendor invoices, receipts, and financial documentation to the Accounting Department. Perform basic bookkeeping functions including expense tracking, invoice coding, and document reconciliation. Prepare and complete daily or scheduled bank deposits. Maintain petty cash records and track branch-related expenses. Monitor vendor payments and ensure timely submission for processing. 6. Efficiency Reporting & Departmental Analysis Run weekly and monthly efficiency reports across all departments. Analyze workflows, productivity, and operational processes to identify areas needing improvement. Present findings and recommendations to management for optimization. Collaborate with department leaders to implement approved improvements and monitor outcomes. Support continuous improvement initiatives to enhance operational performance and client experience. 7. Event & Meeting Coordination Plan, coordinate, and support internal events, staff trainings, client events, and meetings. Handle setup, materials, logistics, and follow-up tasks for seamless execution. Ensure events reflect company standards and operational readiness. 8. Operational Support for All Departments Conduct routine walkthroughs to ensure all areas are stocked, clean, and operationally ready. Identify operational issues proactively and resolve them before they impact workflow. Support Clinical, Concierge, Sales, and Front Desk teams with administrative and operational needs. Serve as a central resource ensuring all departments function smoothly and cohesively. 9. Compliance, Document Control & Recordkeeping Maintain accurate records, digital files, and administrative documentation. Ensure all operational forms and materials comply with company standards. Support adherence to safety protocols, operational guidelines, and regulatory requirements. Maintain confidentiality of sensitive information. 10. Communication & Leadership Support Communicate daily operational updates, needs, and issues to branch leadership. Assist with onboarding new employees by preparing workstations, materials, and administrative tools. Support leadership with special projects, reporting, vendor negotiations, and operational planning.

Job Description Are you the One? If you have 3 years Hotel front office experience with a minimum of 1 year at the supervisory level with a High School diploma or higher-level education and ready to work the evening shift, this may be the opportunity for you! Key Responsibilities Directly supervise all front office personnel and ensure proper completion of all front office duties. Direct and coordinate the activities of the front desk, reservations, guest services, and telephone areas. Ensure the proper appearance of the lobby and all public areas, including the complimentary breakfast area. Act as the Manager on Duty (MOD) when scheduled as such by the General Manager. The ideal candidate will: Send Greens Light: Send a daily end of the daily activity and accomplishment email to the General Manager and a copy to the VP Operations. Be proficient in the use of the property management system, and train front desk personnel on the system. Have a good understanding of all of hotel operating procedures. Enforce all existing and new policies and procedures with the front office and breakfast area staff. Maintain proper staffing in all front office areas and the breakfast area. Prepare and post the front office and breakfast area staff work schedules in a timely fashion. Conduct regular performance reviews of the front office and breakfast area staff. Constantly monitor front office communications logs. Monitor appearance of all front desk and breakfast area staff, to ensure they are following company uniform policy. Conduct weekly departmental meetings, and individual meetings as needed. Supervise delegated responsibilities and follows up. Be proficient on the use of all front office equipment such as credit card machine, copier, and fax. Exhibit good leadership skills. Maintain all equipment, conduct an inventory on the last day of each accounting period, and maintain office and breakfast area supplies at par. Inform the General Manager of any unique situations or unusual developments in front office operations. Handle guest complaints effectively. Be willing and able to work any shift, including audit and fill in when other employees are not able to work their scheduled shift. Complete weekly schedules for front office and breakfast area staff as per standard operating procedures. Understand the Chart of Accounts in order to code the invoices for the Front Office and the breakfast area. Process reservations by mail, telephone, fax and central reservation systems referrals. Process reservations received from sales office and other hotel departments. Have complete knowledge of room types and offered rate plans. Open and close out discount rates on reservation systems when applicable. Fully understand the hotels franchise policy on guaranteed reservations and no-shows. Process cancellations and modifications to reservations. Promote goodwill by being courteous, friendly, and helpful to guests, managers, and all other associates. What are we looking for? To fulfill this role successfully, you must possess the following minimum qualifications: Effective Communication skills Pleasing personality Good team player Good listener Well-groomed and professional appearance. Open with praise, discrete with criticism.

About Us Excelsia Injury Care provides management services to a network of healthcare companies, supporting them in delivering comprehensive rehabilitation, diagnostic, surgical, and pain management services for individuals affected by post-traumatic neuro-musculoskeletal injuries. With 95 locations across Idaho, Illinois, Maryland, Missouri, Nevada, New Jersey, Pennsylvania, Utah, and Virginia, we ensure accessible, high-quality care tailored to each patient's unique needs. Our providers are leaders in personal injury and workers' compensation care, with a proven track record of helping patients recover and reach their maximum recovery potential. Our mission is to restore quality of life through patient-centric care, supporting those injured in motor vehicle or work-related accidents. We take an interdisciplinary approach, ensuring patients receive coordinated care from evaluation through treatment, with the goal of achieving optimal recovery outcomes. Founded on the values of respect and trustworthiness, we are committed to delivering services that adhere to the highest legal, regulatory, and ethical standards. As responsible corporate citizens, we integrate environmental, social, and governance (ESG) considerations into our business practices, ensuring that we positively impact the healthcare companies we serve, our employees, and the communities we reach. Job Duties Oversee daily operations of medical office Maintain on-site presence during business hours Hire, train and supervise all location support staff (excluding doctors) Post patient charges and payments Verify patient information including insurance status Maintain schedules for doctors, patients, and staff Inventory and order medical and office supplies Tabulate payroll and track PTO time Review all daily/weekly/monthly paperwork including day sheets, patient information (charts and accounts), billing, fee slips, mail, correspondence, etc. Maintain appropriate office records including OSHA, employee files, maintenance, etc. Ensure proper staffing of office, performing any and all duties as needed Interface with other departments including billing, MIS, marketing, human resources, and offices Perform other duties and assignments as directed and/or as necessary Maintain office in neat, clean orderly fashion Dispense medications and maintain proper documentation Maintain monthly goals Hold weekly staff meetings and maintain proper documentation Complete weekly stats on prepared spreadsheets Uphold the company's mission to provide exceptional patient care, and leads in a way that aligns with the company's ESG goals If considered a coverage/floating Office Manager, travels to any office within one's region (example - the greater Las Vegas area) Lead with integrity by upholding our core values and ensuring that all operations align with legal, regulatory, and ethical standards. Foster a culture of corporate responsibility by incorporating Environmental, Social and Governance (ESG) principles into business practices, positively impacting the patients we serve, our employees, and the communities with reach. Other duties as assigned Minimum Requirements High school diploma or GED equivalent Bilingual in the Spanish and English language 2 years medical office experience preferred Knowledge of computers and medical office procedures Additional Skills/Competencies Excellent verbal and written communication skills 1-2 years supervisory experience Problem solving and organizational skills Types 40+ WPM Knowledge of insurance, workers' compensation, and personal injury Certification such as Chiropractic Assistant, Medical Assistant or Radiological Technologist Ability to effectively interact with doctors, attorneys, patients, and co-workers Willing to travel to another office for coverage as needed Physical/Mental Requirements Sitting, standing, walking, reaching above shoulder length, working with body bent over at waist, working in kneeling position, climbing stairs, climbing ladders, working with arms extended at shoulder length, lifting maximum of 20 lbs. Diversity Statement Excelsia Injury Care is an equal opportunity employer. We commit to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, creed, gender, pregnancy or related medical conditions, age, national origin or ancestry, physical or mental disability, genetic predisposition, marital, civil union or partnership status, sexual orientation, gender identity, or any other consideration protected by federal, state or local laws.

Job Description Key Responsibilities: Financial Management: Bookkeeping: Maintain accurate financial records, including accounts payable and receivable, general ledger entries, and bank reconciliations. Payroll: Process payroll, including taxes and benefits, and ensure accurate and timely payments. Financial Reporting: Prepare financial reports, statements, and budgets. Reconciliations: Reconcile bank statements and other financial accounts. Data Entry: Record financial transactions, receipts, and disbursements. Tax Preparation: Assist with tax preparation and reporting. Office Administration: General Office Operations: Oversee daily office operations, including scheduling, supply management, and vendor relations. Administrative Support: Provide administrative support to leadership and staff. Communication: Handle general phone calls and emails, and direct them to the appropriate contacts. Record Keeping: Maintain and organize financial records and personnel information. Filing: Maintain and organize physical and digital files. Qualifications and Skills: Education:An associate's or bachelor's degree in accounting or a related field is preferred. Experience:Experience in bookkeeping, accounting, and office administration is essential. Software Proficiency:Strong proficiency in accounting software, such as QuickBooks, is highly desirable. Skills: Organizational Skills: Strong organizational and time management skills are crucial. Attention to Detail: A strong attention to detail and accuracy is required. Communication Skills: Excellent communication and interpersonal skills are important. Problem-Solving Skills: Ability to identify and resolve problems efficiently. Computer Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other relevant software. The job will require you to work out of the office for a couple hours 2-3 days a week when lab is processing.

Busy Dental Practice is seeking star Office Manager! Bilingual (English & Spanish) 3 Years Experience Office Management/Administrator Schedule Master - Will Manager up to 10 schedules Will provide office support - Phone, office supplies, customer service, filing, printing, shipping and receiving, basic AP/AR and vendor management. Will coordinate benefits with brokers and office personnel. Basic HR compliance for the office (paperwork, benefits, labor law compliance, wage & hour law) Extensive familiarity with ADA codes and procedure requirements Experience in discussing and closing a variety of treatment plans Experience in establishing practice production goals and driving revenues Experience working with both PPO and HMO insurance plans Excellent MS Office experience

Create a healthier, brighter future for pets, pet parents and people! If you want to make a real difference, create an exciting career path, feel welcome to be your whole self and nurture your wellbeing, Petco is the place for you. Our core values capture that spirit as we work to improve lives by doing what's right for pets, people and our planet. * We love all pets like our own * We're the future of the pet industry * We're here to improve lives * We drive outstanding results together * We're welcome as we are Petco is a category-defining health and wellness company focused on improving the lives of pets, pet parents and Petco partners. We are 29,000 strong and operate 1,500+ pet care centers in the U.S., Mexico and Puerto Rico, including 250+ Vetco Total Care hospitals, hundreds of preventive care clinics and eight distribution centers. We're focused on purpose-driven work, and strongly believe what's good for pets, people and our planet is good for Petco. Position Purpose: The purpose of the Hospital Operations Manager is to provide daily leadership to our hospital and partner with Hospital Veterinarian(s). The Hospital Operations Manager partners with our retail store partners to provide a smooth and profitable operation by creating a culture of high-quality patient care and exceptional customer service, as well as driving revenue and managing costs. The Hospital Operations Manager represents the mission and values of the hospital and Petco to all clients. Our partners are empowered to do what it takes to create an exceptional client and patient experience. The Hospital Operations Manager coordinates the overall operations of the hospital and cultivates a supportive and collaborative team environment by fostering cohesion and motivation within the team. If you have a passion for pet health and wellbeing, we'd love to have you on our team! Essential Job Functions The essential duties and responsibilities that are required of this position. This section includes the primary accountabilities or duties of the role. The Hospital Operations Manager must be able to perform all the following duties and responsibilities with or without reasonable accommodation: * Lead hospital paraprofessionals to drive operational excellence, efficiency, high standard patient care and excellent client experience. * Create productive, collaborative and seamless relationships with all veterinarians in the hospital to drive a positive culture and cohesive team environment. * Point person for all day-to-day functions of the practice including, but not limited to - veterinarian and support partners scheduling, equipment function and maintenance, inventory control and ordering, proper invoicing, patient scheduling, team training, radiological safety program and handling elevated client concerns. * Oversee hiring, training, reviewing, counseling and separation of paraprofessional partners, in partnership with AOM (Area Operations Manager) and Human Resources Business Partner. * Assume scheduling responsibilities for all paraprofessional partners, with the expectation to schedule a minimum of two weeks out. Maintain all hospital partner points in accordance with Petco's punctuality and attendance policy. * Create and maintain doctor's schedule with support from Area or Regional Medical Director as needed. * Review P&L monthly reporting, and partner with Area Operations Manager to increase revenue growth and exceed financial targets set by Finance team. * Escalate partner or client issues to Area Operations Manager, Area Medical Director and/or HRBP as required. * Interface and collaborate with Petco store team to drive a seamless complete care customer experience. * Schedule appointments, provide client education, relay test results to doctor and clients, maintain and update hospital inventory, maintain client/patient records within the practice management system and manage accounts receivable. * Keep hospital environment neat and clean; maintain OSHA standards, perform and maintain regular cleaning of environment based on necessity as well as based on a pre-determined maintenance schedule * Uphold and enforce all policies of Petco and Vetco Total Care. Other Duties and Responsibilities: * Patient care always comes first. * Any issues with patient clients or hospital partners are dealt with and resolved as they occur, or as soon as is possible. * Exceptional teamwork and commitment to achieve shared goals to benefit the entire company of Petco. * Collaborate with the Retail Team to drive a positive cultural and cohesive team environment * Provide backup front desk support as needed including answering telephones. * Perform additional duties and special projects as assigned. Nature of Supervision: The incumbent reports to the Area Operations Manager. Planning and Problem Solving: The Hospital Operations Manager must possess excellent planning skills while scheduling the hospital paraprofessional partners in order to ensure adequate coverage while making sure the hospital does not exceed forecasted payroll costs. The Hospital Operations Manager will also play a crucial role in ensuring that day-to-day operation of the hospital is efficient and provides an optimal experience for our patients and guests. Impact: This position will impact the organization by contributing to the growth of productive practice while focusing on a high-quality standard of care. From an overall hospital organizational standpoint, this position in critical to ensuring that we have a cohesive, well-trained, and motivated medical support team. The desired result is the creation of an optimal environment that ensures partner retention, patient well-being, and customer satisfaction. Supervisory Responsibility: This position includes 1 or more direct reports (Veterinary Technicians, Vet Assistants, and Concierge partners) with daily responsibilities that include recruiting, interviewing, hiring, training, mentoring/coaching, assignment delegation and partnering with Human Resources on discipline up to and including termination. Minimum Requirements: * 2-3 years previous experience working in a veterinary practice. In lieu of veterinary experience, must have 2+ years of strong leadership experience. * Must have excellent written and verbal communication skills. * Ability to make decisions, delegate tasks and responsibilities and drive results with hospital partners * Must be compassionate and sympathetic and be able to maintain a professional attitude and demeanor during emotional and stressful situations. * Must have telephone etiquette and basic computer skills. * Must be a team player willing to continue learning, offer creative ideas and accept continual change. * Basic computer skills i.e. Microsoft Office suite Desired Requirements * 3- 5 years previous experience working in veterinary practice * Previous P&L management * Bachelor's degree or equivalent experience * 3+ years in a management role, including customer service * Reporting and data analysis experience * Veterinary Assistant/Technician experience in positions of increased responsibility * Licensed Veterinary Technician or Certified Veterinary Assistant (not required) * Change agility- Works productively and able to navigate ambiguity or uncertainty while assuming positive intent in a fast-paced and evolving environment. * Desire to Learn - Demonstrates flexibility and resilience in response to obstacles, constraints, adversity, and mistakes. Constructively and resourcefully adapts to changing needs, conditions, priorities or opportunities. Seeks out opportunities to learn from new discoveries, innovations, ways of looking at things, knowledge, and ideas. Invites and incorporates both giving and receiving productive and well-intentioned feedback. * Drive for Results -- Initiate decisive, timely actions to address important issues. Demonstrates a strong sense of ownership and a commitment to achieving meaningful results. Sets challenging, clear goals/targets and expectations for achieving business results. Drives initiatives/efforts while taking personal responsibility to make decisions and execute actions. Work Environment: The majority of job duties are conducted in the Veterinary Hospital. Position requires bending, kneeling, lifting (up to 30 pounds, as necessary) and standing for long periods of time. A large amount of this partner's time will be spent in direct contact with clients and their pets. Contacts: This position will regularly communicate with clients, veterinary specialists, store partners, and companies that provide products and/or services that the practice utilizes. The right candidate will be able to positively represent the hospital and Petco within the professional community and to our guests. Petco Animal Supplies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or any other protected classification. To translate this webpage to Spanish or other languages on your internet browser click the translate button to the right of your browser address bar. Additional instruction can be found here: ************************************************************************************ Para traducir esta página web al español u otros idiomas en su navegador de Internet, haga clic en el botón de traducción a la derecha de la barra de direcciones de su navegador. Puede encontrar instrucciones adicionales aquí: ************************************************************************************

Our Company Rehab Without Walls Neuro Rehabilitation Join Our Team as an Office Manager at Rehab Without Walls! Who are we looking for: A detail-oriented multitasker with a strong proficiency in Excel (ability to create formulas and pivot tables), ready to streamline and elevate administrative processes Driven to positively impact individuals with brain injuries through administrative excellence Excited to collaborate with a vibrant team professionals dedicated to providing exceptional care What you will receive: Competitive compensation and benefits Career growth and development opportunities Work life balance and flexibility Responsibilities What you will do: Responsibilities listed include but not limited to: Manage day-to-day business and administrative operations at the location Implement and maintain internal financial controls and standardized operational processes to ensure compliance with policies and regulatory requirements Oversee accurate client billing and collaborates with leadership and billing/collection staff for maximum reimbursement Supervise accounts payable processes, addressing late payments or issues promptly Serve as a liaison to corporate departments, handling administrative functions like finance, HRIS, billing, and payroll Qualifications What you will need: A minimum of an Associate of Arts Degree in Business or related degree. Significant direct work experience will be considered in lieu of degree. A minimum of two years administrative office experience Advanced Microsoft Excel and data entry skills preferred Basic knowledge of medical terminology and medical office insurance billing preferred Excellent organizational, customer service, and oral/written communication skills About our Line of Business Rehab Without Walls, an affiliate of BrightSpring Health Services, is a revolutionary neurorehabilitation program that moves individuals outside the walls of institutional settings and into their natural home and community environment through a continuum of care. It is designed to significantly help people who have primarily experienced a brain injury, spinal cord injury, or stroke/CVA through accident or illness regain functional capabilities. By providing care in the home, community, workplace, or school, Rehab Without Walls promotes greater health through the recovery process, all with industry-leading outcomes that dramatically improve functional skills and independence for patients. For more information, please visit ************************** Follow us on Facebook and LinkedIn. Additional Job Information Schedule your interview & refresh the New Year with an exciting new role with Rehab Without Walls: Experience working with healthcare insurance, insurance negotiations, worker's compensation, medical coding and billing - highly preferred Microsoft Office Proficiency: Excel, Word, Outlook, Teams, etc. highly preferred Emphasis on Excel: Pivot Tables, Formulas, etc. Customer service skillset highly preferred Join our talented team and apply today!

Key Responsibilities: Financial Management: Bookkeeping: Maintain accurate financial records, including accounts payable and receivable, general ledger entries, and bank reconciliations. Payroll: Process payroll, including taxes and benefits, and ensure accurate and timely payments. Financial Reporting: Prepare financial reports, statements, and budgets. Reconciliations: Reconcile bank statements and other financial accounts. Data Entry: Record financial transactions, receipts, and disbursements. Tax Preparation: Assist with tax preparation and reporting. Office Administration: General Office Operations: Oversee daily office operations, including scheduling, supply management, and vendor relations. Administrative Support: Provide administrative support to leadership and staff. Communication: Handle general phone calls and emails, and direct them to the appropriate contacts. Record Keeping: Maintain and organize financial records and personnel information. Filing: Maintain and organize physical and digital files. Qualifications and Skills: Education:An associate's or bachelor's degree in accounting or a related field is preferred. Experience:Experience in bookkeeping, accounting, and office administration is essential. Software Proficiency:Strong proficiency in accounting software, such as QuickBooks, is highly desirable. Skills: Organizational Skills: Strong organizational and time management skills are crucial. Attention to Detail: A strong attention to detail and accuracy is required. Communication Skills: Excellent communication and interpersonal skills are important. Problem-Solving Skills: Ability to identify and resolve problems efficiently. Computer Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other relevant software. The job will require you to work out of the office for a couple hours 2-3 days a week when lab is processing.

Job DescriptionHOURS M-F. 8:30-5:30. 1 Hour Lunch. After one year of employement paid holidays, sick days and 2 weeks vacation. More details once hired. Easy to move up in hourly rate after proven for the position. Back Office Biller Responsibilities They ensure that payment for medical services is received in a timely manner Manage the facilitys accounts receivable reports Accurately file claims with insurance carriers and third-party administrators Review and appeal unpaid, denied or underpaid claims for proper payment Handle collections on unpaid accounts; both insurance and self-pay Answer patient billing questions Verify patients insurance benefits and notify patient of any outstanding balance due Work with government and commercial payers regarding issues with claim submissions Perform other duties and/or special projects as assigned Qualifications Two years previous billing experience Knowledge of Nevada insurances and Medicaid regulations Knowledge of laws on debt and collection Knowledge of medical coding Knowledge of medical terminology Maintain confidentiality of all company and patient information at all times, as required by the facility and HIPAA guidelines Must be able to perform essential job functions efficiently Ability to use excellent communications skills Ability to manage stress appropriately Ability to handle multiple projects and meet deadlines Ability to work alone and/or with others effectively Possesses common sense understanding to carry out instructions furnished in written, oral and diagram form Responsibilities They ensure that payment for medical services is received in a timely manner Essential functions are critical or fundamental to the performance of the job They are the major functions for which the person in the job is held accountable Manage the facilitys accounts receivable reports Accurately file claims with insurance carriers and third-party administrators Review and appeal unpaid, denied or underpaid claims for proper payment Handle collections on unpaid accounts; both insurance and self-pay Answer patient billing questions Verify patients insurance benefits and notify patient of any outstanding balance due Perform other duties and/or special projects as assigned Responsibilities They ensure that payment for medical services is received in a timely manner. Manage the facilitys accounts receivable reports. Accurately file claims with insurance carriers and third-party administrators. Review and appeal unpaid, denied or underpaid claims for proper payment. Handle collections on unpaid accounts; both insurance and self-pay. Answer patient billing questions. Verify patients insurance benefits and notify patient of any outstanding balance due. Work with government and commercial payers regarding issues with claim submissions. Perform other duties and/or special projects as assigned. Qualifications Two years previous billing experience. Knowledge of Nevada insurances and Medicaid regulations. Knowledge of laws on debt and collection. Knowledge of medical coding. Knowledge of medical terminology. Maintain confidentiality of all company and patient information at all times, as required by the facility and HIPAA guidelines. Must be able to perform essential job functions efficiently. Ability to use excellent communications skills. Ability to manage stress appropriately. Ability to handle multiple projects and meet deadlines. Ability to work alone and/or with others effectively.

Job DescriptionFYZICAL Therapy and Balance Centers, the country's leading health and wellness provider, is looking for a natural-born leader with a passion for making a lasting impact on the healthcare industry! In this exciting leadership role, you will enjoy job autonomy with a visionary company that takes non-traditional approaches to healthcare. As part of the team, you will be inspired as well as inspire others as you discover together what works best for the practice, community and patients. State-of-the-art technology, cutting-edge tools and unparalleled continuing education will help you advance your skills and grow your Office Manager career. As Office Manager with us, you can be assured that your practice leader is fully invested in you as part of a champion team capable of achieving next-level results. Here, every team member and specialist provide an essential element, leading to the overall success of the facility and, as a result, to your individual success. We provide the most up-to-date technology and tools needed to advance in your position and keep you on the leading edge as you achieve your career goals.Responsibilities Manage Business Office operations Billing/Collections management Review and certify rehabilitative services billing/authorizations Verify all data, unit charges, billing elements and authorization for rehabilitative services Process and maintain all files, medical records and insurance Required Skills H.S. graduate or equivalent Solid analytical and communication skills Highly organized and able to determine priorities Strong communication and problem-solving skills Exceptional time management skills Basic knowledge of Microsoft Office applications (i.e. Word, Excel, PowerPoint, Access)

Job Description We are seeking a detail-oriented Office Manager/Bookkeeper to work hands-on in the financial operations as well as oversee administrative functions of our auto parts distribution/ manufacturing facility. This role will be responsible for bookkeeping while managing daily office functions including accounts receivable, accounts payable, and human resources. The ideal candidate will be meticulous in maintaining accurate financial records while managing the day-to-day operations of the administrative office. Responsibilities: Accounting & Financial Operations Act as main point of contact for all general accounting functions including general ledger, accounts payable, accounts receivable, payroll processing Provide detailed financial data to assist with financial reporting requirements Assist in overseeing month-end and year-end closing processes Maintain petty cash and process cash payments Prepare journal entries, account reconciliations, and financial statements Support invoice preparation when needed Act as backup for processing external vendor invoices and responding to vendor inquiries Perform other accounting duties, as assigned Office Administration Management Oversee day-to-day operations of administrative office, ensuring good working relationship with all office staff Assist in overseeing inventory management systems, cycle counts, and reconciliation processes Conduct daily operation activities in a timely manner such as bank deposits, invoice processing, customer billing, ensuring to maintain deadlines Answer phone and email requests, ensuring quick and accurate responses Ensure efficient office operations and administrative support for all departments Perform other administrative duties, as assigned Qualifications: Education & Experience Associate's degree in accounting, finance, or other related field; equivalent experience will be considered 5+ years working in a Full-Charge Bookkeeper role; Other specific Finance department function may be considered (accounts payable or receivable, accountant, etc.) Manufacturing and/or distribution industry experience highly preferred Software/Systems Experience Must have proficient level expertise in Excel (pivot tables, VLOOKUP/XLOOKUP, complex formulas, financial modeling etc.) Familiarity with accounting software is highly preferred What we Offer: Comprehensive benefits package including medical and life insurance. 401(k) retirement plan with company match. Sick time and Vacation schedule Paid holidays.

We are seeking a detail-oriented Office Manager/Bookkeeper to work hands-on in the financial operations as well as oversee administrative functions of our auto parts distribution/ manufacturing facility. This role will be responsible for bookkeeping while managing daily office functions including accounts receivable, accounts payable, and human resources. The ideal candidate will be meticulous in maintaining accurate financial records while managing the day-to-day operations of the administrative office. Responsibilities: Accounting & Financial Operations Act as main point of contact for all general accounting functions including general ledger, accounts payable, accounts receivable, payroll processing Provide detailed financial data to assist with financial reporting requirements Assist in overseeing month-end and year-end closing processes Maintain petty cash and process cash payments Prepare journal entries, account reconciliations, and financial statements Support invoice preparation when needed Act as backup for processing external vendor invoices and responding to vendor inquiries Perform other accounting duties, as assigned Office Administration Management Oversee day-to-day operations of administrative office, ensuring good working relationship with all office staff Assist in overseeing inventory management systems, cycle counts, and reconciliation processes Conduct daily operation activities in a timely manner such as bank deposits, invoice processing, customer billing, ensuring to maintain deadlines Answer phone and email requests, ensuring quick and accurate responses Ensure efficient office operations and administrative support for all departments Perform other administrative duties, as assigned Qualifications: Education & Experience Associate's degree in accounting, finance, or other related field; equivalent experience will be considered 5+ years working in a Full-Charge Bookkeeper role; Other specific Finance department function may be considered (accounts payable or receivable, accountant, etc.) Manufacturing and/or distribution industry experience highly preferred Software/Systems Experience Must have proficient level expertise in Excel (pivot tables, VLOOKUP/XLOOKUP, complex formulas, financial modeling etc.) Familiarity with accounting software is highly preferred What we Offer: Comprehensive benefits package including medical and life insurance. 401(k) retirement plan with company match. Sick time and Vacation schedule Paid holidays.

Has the responsibility and authority for the administrative management of the office under the Administrator. Day to day activities include: office reception, ordering of office supplies and forms, managing office cleaning, biohazard pickups, and shredding pickups. Managing the postal needs, postage, pickups, mailings etc. Direct responsibility for management of the answering service contract. Organizational Relationship: Reports directly to the Administrator Risk Of Occupational Exposure To Blood Borne Pathogens: C: no exposure Qualifications: Associate degree preferred. High School graduate or proof of post-secondary education if high school transcript is unavailable. Computer literate in MS Word and Excel Organized, meticulous and gives attention to detail. Must be able to read, write and maintain simple records in English. Excellent Telephone skills. Must have a criminal background check. Responsibilities: Office reception functions. Assures phones are answered in a professional and courteous manner. Takes telephone referral information if staff is unavailable and passes referrals as soon as possible. Ordering of office supplies and forms. Managing the cleaning contract, biohazard pickups, shredding pickups. Manages the postal needs (postage, pickups, mailings). Responsible for managing the Answering service contract, handling and processing complaints and forwarding complaint log to QA Committee. Distributes and receives employee surveys/paychecks to office staff. Telemarketing our services when appropriate. Assists in all activities that are required of the Administrator. Is productive and uses time efficiently. Follows instructions, is-punctual and attendance is acceptable. Is self-reliant and plans appropriately. Other duties as assigned. Functional Abilities: Must be able to read 12 point or larger type. Must be able to lift/stoop effectively so as to be able to perform the above listed responsibilities. Must be able to hear adequately with no more than an amplifier on the phone and effectively communicate in English.