Office manager jobs in Medford, OR - 2,244 jobs

Host Healthcare is seeking a local contract nurse RN Case Management Lead for a local contract nursing job in Greenbrae, California. Job Description & Requirements • Specialty: Case Management • Discipline: RN • 40 hours per week • Shift: 8 hours, days • Employment Type: Local Contract Host Healthcare Job ID #La1fVJ000007GExRYAW. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: RN - Care Coordination Department Manager (Acute INPT Case Management Leadership Experience Required) About Host Healthcare At Host Healthcare, we provide a truly comfortable experience as you explore your travel nursing, therapy, or allied career. We make your travel healthcare journey easy by taking care of all the details, so you don't have to. We are on a mission to help others live better and we do this by helping the healers of the world be as comfortable as possible. With access to tens of thousands of travel nursing, therapy, and allied jobs in all 50 states, our responsive and friendly recruiters find your dream position based on what's important to you. During your assignment, get access to premium benefits, including Day 1 medical that continues up to 30 days between assignments, 401K matching, travel reimbursements, dedicated housing support, and more. We also offer 24/7 support from our team and access to our on-staff clinicians so you can feel comfortable and confident throughout your entire assignment. Travel comfortably with Host Healthcare. Benefits • Referral bonus • School loan reimbursement • Vision benefits • Wellness and fitness programs • Company provided housing options • License and certification reimbursement • Life insurance • Medical benefits • Mileage reimbursement • Pet insurance • Discount program • Employee assistance programs • Guaranteed Hours • Health savings account • Holiday Pay • 401k retirement plan • Continuing Education • Dental benefits

This role reports directly to the CFO and presents an exciting and unique opportunity for someone who is seeking a career in corporate finance or business administration. A successful candidate will provide support to administrative departments and management functions. They will work closely with leadership to oversee current operations and implement strategic initiatives.

Genie Healthcare is seeking a travel nurse RN Case Management for a travel nursing job in Greenbrae, California. Job Description & Requirements • Specialty: Case Management • Discipline: RN • 40 hours per week • Shift: 8 hours, days • Employment Type: Travel Genie Healthcare is looking for a RN to work in Case Manager for a 13 weeks travel assignment located in Greenbrae, CA for the Shift (5x8 Days - Please verify shift details with recruiter, 07:00:00-15:00:00, 8.00-5). Pay and benefits packages are estimated based on client bill rate at time the job was posted. These rates are subject to change. Exact pay and benefits vary based on several things, including, but not limited to, guaranteed hours, client changes in bill rate, experience, etc. Benefits: Medical Insurance, Dental Insurance, Vision Insurance, 401(k) with company matching (50% up to 6% of what you contribute) Genie Healthcare Job ID #. Pay package is based on 8 hour shifts and 40.0 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: RN:Case Manager,07:00:00-15:00:00 About Genie Healthcare Genie Healthcare is one of the fastest growing Nurse Travel Agencies in the USA. Genie serves hundreds of facilities and has over 4000 current travel RN contracts open at any given time. Genie provides travel RN's flexibility, support, top pay scale, housing and the #1 rated, multi-state health insurance coverage. Genie Healthcare carries with it a commitment to providing a comprehensive level of service and quality care. Growing from a small team of eager recruiters to a company with satisfied clients in nearly every corner of the nation, delivering excellence in patient and customer care is the key to Genie's success. The management team has 20 years of experience in workforce solutions and staffing in medical and non-medical fields, roles ranging from Clerical job to Cardiologist to software developer to CEO.

A global investment management firm in Newport Beach is seeking a Global Program Manager to lead a multi-year migration of Middle-Office services. The ideal candidate will have over 10 years of experience in managing large-scale asset management programs, demonstrating strong leadership and stakeholder engagement. This role offers competitive compensation ranging from $137,500 to $206,000, and relocation assistance will be provided. #J-18808-Ljbffr

Benchmark Environmental This position is with Benchmark Environmental, a division of FACS dedicated to helping property owners, lenders, and investors make informed decisions through environmental due diligence services. Benchmark specializes in Phase I and Phase II Environmental Site Assessments, transaction advisory, and risk management solutions nationwide. By joining Benchmark, you'll be part of a focused team that combines technical excellence with client-driven service-backed by the strength, resources, and culture of FACS. About FACS At FACS, our mission is to make environments safer and healthier for the people who live and work in them. As one of the nation's leading environmental health consulting firms, we help organizations protect their people, assets, and communities. We are built on purpose, partnership, and performance-delivering measurable impact with every client engagement. Our Values We live our mission through three core values: People First: Support our team and clients, promote professional growth, and value collaboration. Integrity of the Science: Deliver accurate, reliable results through objective, evidence‑based practices. Client Relationships for Life: Build long‑term partnerships and help clients address environmental health challenges. About FACS & You At FACS, your expertise isn't just valued-it's impactful. Join a team where your work contributes to safer, healthier communities. Ranked as "Best Places to Work" for five consecutive years, we provide training, mentorship, and support for professional certifications to help you grow and succeed. Curious to see what we do? Watch our video to learn more about life at FACS. About Us - Learn more about FACS and what we stand for. FACS Experts - Meet our team and see who you'll be working with. About the Role The Assistant Director will be responsible for assisting the Local Director in achieving their office's revenue and profit targets while complying with other company initiatives. The Assistant Director will lead and manage all aspects of asbestos, lead, mold, bacteria and other industrial hygiene projects including conversing with potential and existing clients; managing project coordinators and/or technicians, proposal generation and managing project budgets. Primary responsibility involves operations, compliance and customer service through meeting expectations and operational excellence. Responsibilities Supervise staff to ensure that they achieve their goals, monitor training, and meet their individual, local office and company targets. Lead by example in driving our People First core value in daily activities. Drive sales by being a leader in our Culture of Business Development, including proactive customer calls and meetings as well as attending industry professional organizations and events. Help Local Director develop strategic growth plans, including identifying industry sectors and service lines that will provide avenues for growth. Travel to potential and existing clients to give presentations and obtain contracts. Ensure local office provides exceptional customer service. Develop revenue, expense budgets; ensure invoices go out in accordance with company policy, monitor accounts receivables, and assist accounting in the collections process. Work with other Local Directors and Business Development staff in order to share client leads. Ensure technical quality of the local office meets company standards. Evaluate manpower needs with the Local Director for supporting our service activities and recruit and hire as needed. Act as a company authority in our service disciplines, use initiative in keeping current with new industry developments, keep abreast of environmental safety and health legislation. Always strive for constant improvement in all areas of our work by identifying issues and the root cause as opposed to simply putting a band‑a‑id on the issue. Other duties as deemed necessary by the Local Director. Requirements Prefer 4‑year college degree in business or science‑related field. Minimum 5 years of working knowledge and experience in environmental health consulting. Strong operational and business development skills along with strong personnel leadership, management, and administrative skills. General understanding of financial reporting. Qualifications Physical & Work Requirements Physical ability to stoop, kneel, climb, crawl, walk, and stand for extended periods in varied work environments to perform sampling activities. Ability to lift and carry equipment up to 50 lbs. Prolonged periods of sitting at a desk and working on a computer for documentation and reporting. Must be able to pass a background check, annual physicals, and OSHA‑required respirator fit tests. Compensation and Rewards Competitive base salary with performance‑based bonus structure tied to individual and team achievements. 401(k) retirement plan with company matching contributions. Medical coverage with company‑paid premiums for employees and dependents. Vision and dental plan options. Flexible Spending Accounts (health care and dependent care). Company‑sponsored programs including Employee Assistance Program, life and disability insurance, Rocket Lawyer legal services, and mobile phone plan with Verizon. Voluntary benefits options including supplemental life insurance for employees and dependents, short‑term disability, hospital, accident, and pet insurance. Generous PTO (3 weeks accrual), paid holidays, volunteer days, and floating holiday. Tuition Reimbursement Program to promote higher education. Paid training and certifications to support career advancement. Incentive Bonus Plan and Donation Matching Program. Wage Transparency Pay for this position is based on a number of factors including geographic location, relevant knowledge, skills, and experience. Equal Opportunity Employer Forensic Analytical Consulting Services is an equal‑opportunity employer that complies with EEOC rules and regulations. We are committed to diversity, equity, and inclusion and do not discriminate based on race, age, disability, or other non‑merit characteristics. We welcome all candidates to apply, including women, people of color, persons with disabilities, and veterans. Employment Contingency Employment is contingent upon successful completion of background check and drug screening. About FORENSIC ANALYTICAL CONSULTING SERVICES INC #J-18808-Ljbffr

A premier family office in Newport Beach is seeking a Managing Director to co-lead their team. The ideal candidate will have an elite education with expertise in structuring, tax, and estate planning. Experience in public accounting and family office settings is preferred. The position offers substantial compensation of up to $1,200,000 along with a relocation package and significant growth opportunities. #J-18808-Ljbffr

An international financial technology firm is seeking a proactive Client Success Manager to oversee a new office in San Francisco. You will manage office operations, guide clients on our innovative AI-based financial platform, and attract new clients. Ideal candidates have strong communication skills and a passion for financial technology, with 1-2 years of management or client-facing experience. This role offers a competitive base salary and substantial income potential through client engagement incentives. #J-18808-Ljbffr

Schedule: Fully Onsite Pay: $35-$38/hr Type: Temp-to-Hire Industry: Construction (recent experience required) About the Opportunity We are working with a client in the Construction industry who is seeking a proactive, highly organized Office Manager to support daily operations for a growing construction-focused organization. This role will serve as the central administrative anchor for the Van Nuys headquarters (with an upcoming move to Valencia) and will ensure smooth office operations, consistent cross-team support, and strong organizational systems. Recent Office Manager experience within the construction industry is required. Key Responsibilities Oversee daily office operations (supplies, facilities, filing, vendor management), support meetings/events, act as the main onsite contact, and lead the office relocation to Valencia. Provide cross-team administrative support, including mail processing, updating trackers, maintaining documents, and assisting with light accounting tasks such as routing inquiries and reconciling receipts. Support HR workflows including onboarding logistics, equipment setup, workspace planning, timekeeping compliance, and maintaining staff directories. Create and maintain SOPs, checklists, and compliance documents; track licenses, permits, insurance renewals, and multi-entity documentation. Act as the central coordination point for incoming requests, cross-department communication, weekly administrative updates, and IT-related support needs. Required Qualifications 5+ years of Office Manager or administrative support experience. Recent experience as an Office Manager within the construction, trades, or solar industry is a must. Strong organizational skills with excellent attention to detail. Comfortable working in a fast-paced, growing environment. Proficient with Google Workspace, Microsoft Office, and cloud-based tools. Professional communication across all levels of the organization. Proactive, adaptable, and able to manage multiple workstreams. Preferred Qualifications Experience supporting accounting or project management teams. Familiarity with ERP/CRM systems (e.g., NetSuite, HubSpot). Experience managing multi-entity documentation, contracts, or legal files. Exposure to HR onboarding or people operations tasks.

Office Manager & Executive Assistant - Evoscapes Design + Build | San Diego, CA About Us Evoscapes is a fast-growing, luxury landscape and pool design-build firm crafting exceptional outdoor spaces across Southern California. We design and build modern, high-end environments that blend architecture, nature, and lifestyle, and we're looking for an Office Manager & Executive Assistant who can keep our financials, operations, and leadership aligned as we continue to grow. This is a key leadership support role, perfect for someone who thrives on precision, organization, and accountability, and wants to make a measurable impact inside a company that values creativity and excellence. What You'll Do You'll be the operational heartbeat of the company, managing financials, streamlining processes, and supporting ownership directly. Accounting & Financial Management Manage weekly and monthly cash flow forecasting. Perform daily reconciliations for all bank and credit accounts. Oversee accounts payable and receivable, job costing, and project P&L tracking. Prepare monthly and end-of-project financial reports and assist with PM bonus calculations. Operations & Compliance Ensure all subcontractor documentation (COI, W9, CSLB verification, sub-agreements) is complete before work begins. Track permits, insurance, and business licenses, keeping everything current. Build and maintain invoice tracking spreadsheets for PMs and owners. Monitor ConstructionOnline and photos for progress verification. Executive & Administrative Support Manage the owner's daily schedule, emails, and priorities. Coordinate meetings, take notes, and ensure action items are completed. Handle confidential administrative and occasional personal tasks. Maintain company files, records, and reporting systems for accuracy and efficiency. Who You Are You're not just an “office person.” You're a systems thinker, a financial guardian, and a trusted right hand to leadership. You've spent at least 5 years managing operations or accounting in construction, design-build, or trades-based companies. You know QuickBooks Online like the back of your hand. You're fluent in Excel/Google Sheets, and familiar with ConstructionOnline, Pipedrive, or similar tools. You're organized, calm under pressure, and love keeping things running smoothly. You care deeply about accuracy, communication, and professionalism. You want to grow with a company that's scaling quickly and values your initiative. Why Evoscapes? Be part of a creative, high-performance team building one of San Diego's premier outdoor living brands. Work directly with ownership and have a voice in how the business grows. Enjoy autonomy, respect, and visibility, your work matters every day. Competitive salary + performance bonuses + long-term growth opportunities. A beautiful, collaborative work environment in San Diego, CA. Location: In-office (San Diego, CA) Schedule: Full-time, Monday-Friday Compensation: Competitive salary + performance-based bonuses

Pay Information: Range 3 ($8,879.37 - $14,463.57) per month based on the 2024 Management salary schedule. Initial salary placement, promoted or transferred employees will be placed as specified in the Management Employees Handbook. This position is FLSA Exempt and may not accrue overtime. A temporary probationary period will be applied to the employee entering this assignment. The SDCCD Employment Web Page provides a link to employee Collective Bargaining Agreements and Handbooks, and more information about terms and conditions of employment to include salary and benefits. Position Equivalent FTE: 1.0 FTE | Position Number: 00120584 | FLSA Status: Exempt (does not accrue overtime) | Position Type: Classified | Bargaining Unit: Management | Department: People, Culture, & Tech Services Position Overview Applications are currently being accepted for Manager, Employee Experience and Engagement in the People, Culture, and Technology Services Division of the San Diego Community College District. The position is located at the District Administrative Office in Mission Valley. Under the general direction of the Associate Vice Chancellor, Employee Relations or assigned manager, the Manager, Employee Experience and Engagement manages, supervises, and oversees the District's training and professional development, onboarding and offboarding services, retention strategies, HR Systems, and succession planning. Key administrative duties include leading the development and execution of the training and professional development programs; comprehensive project plans ensuring the timely and successful implementation of initiatives and programs; and promoting a positive and inclusive work environment through programs and initiatives that support diversity, equity, inclusion, and belonging. Desired Qualifications Master's Degree in Human Resources, Organizational Development, Business Administration, or a related field (Preferred). Certified Professional in Learning and Performance (CPLP) or similar certifications (Preferred). 5+ years of experience in employee onboarding, engagement, and experience management within a large organization. 3+ years of experience in a managerial role, with direct responsibility for staff supervision, training, and performance evaluation. Proficiency in PeopleSoft or similar HRIS systems for managing employee feedback and engagement. Advanced data analysis skills for interpreting employee feedback and organizational metrics. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and data visualization tools. Experience in diversity, equity, and inclusion (DEI) initiatives and promoting a culturally inclusive work environment. Excellent interpersonal and communication skills with the ability to build relationships and serve as a liaison across various departments and stakeholders. Demonstrated experience in training and developing staff, including providing technical guidance and performance evaluations. Proven ability to lead projects and initiatives that enhance employee experience and organizational effectiveness. Foreign Degree Evaluation Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application. Commitment to Diversity All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and classified professionals. Special Instructions to Applicants To ensure consistency, fairness, and alignment with our commitment to Diversity, Equity, Inclusion, and Accessibility (DEIA), please submit only the materials specifically requested in this posting (e.g., no personal photos, articles, etc.). Be sure to upload the required documents using the respective document name labels. Uploading extraneous materials, unless explicitly requested, may result in your application not being reviewed. Only complete application packets will be forwarded to the committee. Application materials sent via mail, fax, or email will not be accepted. All correspondence, including interview invitations, will be communicated via email. Complete the online application, including examples and outcomes listed within the Duties section of your Employment History; Complete responses to the Supplemental Questions, including examples and outcomes; Resume; AND, Three (3) to five (5) professional references included within the online application. Unofficial Transcripts (Optional). Unofficial Undergraduate Transcripts (Optional). Unofficial Graduate Transcripts (Optional). Foreign Degree Evaluation (Required if applicable). Licenses/Certificates/Credentials (If applicable). Tentative Timeline (Subject to Amendments) Posting: December 18 - January 08 (open until filled) First Round of Application Screening: January 12 - January 22, 2026 First Level Interviews via Zoom: Week of February 17th, 2026 Second Level Interviews In Person: February 23, 2026 Conditions of Employment Submit “official” college transcripts as stated on application (even if a degree is not a requirement for this position); Including Foreign Degree Evaluation, if applicable. Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment). Have fingerprints taken by a Live Scan computer at the District's expense (Clearance must be received prior to first day of employment). Present original documents for proof of eligibility to work in the United States as required by the I9 Employment Eligibility Verification form; Attend a new hire processing appointment in People, Culture, and Technology Services located at the District Administrative Offices. Employed on an initial contract of up to two (2) years that is eligible for renewal for up to a subsequent two-year period. Employment After Retirement If you accept a contract (permanent) position with SDCCD and are a retired annuitant with CalPERS or CalSTRS, you must reinstate from your retirement system. Please reference the CalPERS or CalSTRS website for further information. Employee Benefits SDCCD provides a comprehensive fringe benefit package for its full-time classified employees. The District contributes toward the cost of the premium (including dependent coverage) for the medical insurance plan options. Additional benefits include dental, vision, sick leave, vacation and opportunities for professional development. Contract employees become members of the California Public Employees' Retirement System (CalPERS) upon appointment. Posting Number CL01861 How to Apply To apply, visit: ************************* #J-18808-Ljbffr

Posted Tuesday, December 23, 2025 at 5:00 AM Omega World Travel is one of the largest global travel management companies, with more than $1 billion in annual sales. We serve corporations, nonprofits, government agencies, government contractors, educational institutions, leisure travelers and more. For over 50 years, Omega World Travel has established a superb record of providing comprehensive domestic and international travel management services to organizations of all types from small businesses up to Fortune 500 enterprises. We are an independent, woman‑owned business. Omega World Travel is looking to hire an experienced Branch Office Manager to join our growing company. The Branch Office Manager will provide management for a prestigious US military travel office location. The position is located at an onsite military location in San Diego, California. Responsibilities Constantly motivating the travel consultant team to meet their performance standards Handling the recruitment, selection and retention of staff as well as staff training Communicating with travel consultants and providing encouragement, help and advice Dealing with disciplinary matters and customer complaints Managing budgets and maintaining statistical/financial records Monitoring phone systems and maintaining phone priorities, as determined by call volume Selling travel services and products Liaison with travel partners, including airlines, hotels and car rental companies Dealing with customer inquiries and aiming to meet their expectations Overseeing the smooth, efficient running of the office Required Skills Strong written and verbal communication skills Excellent customer service skills Strong leadership and team‑building skills Knowledge of GDS systems; Sabre or Apollo required Minimum of 5 years travel agency experience Omega World Travel is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national or ethnic origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), sexual orientation, marital status, military service or veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or other legally protected status protected by applicable federal, state, or local laws and ordinances. #J-18808-Ljbffr

Insight Global has a job posting for a Dental Manager who will oversee the day‑to‑day operations of the dental clinic, ensuring efficient workflows, high‑quality patient care, and an outstanding patient experience. This position provides leadership to the clinical support team, manages scheduling and productivity, supports performance management, ensures compliance with regulatory requirements, and works closely with the Dental Directors and Operations team to drive departmental goals forward. REQUIRED SKILLS AND EXPERIENCE Bachelor's Degree in a related field or an equivalent of four years' experience and training in dental clinical systems Expertise in the following areas, typically gained from 5+ years in a supervision capacity Developing department objectives and measurements to meet organizational goals Staff selection and development Management of department workload Dental Assistant Diploma and/or Certification Strong understanding of productivity metrics, clinical workflows, EHR systems, and quality improvement strategies. Valid CA Driver License NICE TO HAVE SKILLS AND EXPERIENCE Bilingual English/Spanish preferred Experience working in a Federally Qualified Health Center (FQHC) or safety-net health system strongly preferred. Ability to collaborate effectively across a broad spectrum of backgrounds and perspectives. Candidates who demonstrate inclusive thinking and interpersonal awareness help strengthen our commitment to equitable and compassionate care for all. Demonstrated person-centered approach and familiarity with trauma-informed systems and restorative practices

Deepgram is the leading voice AI platform for developers building speech-to-text (STT), text-to-speech (TTS) and full speech-to-speech (STS) offerings. 200,000+ developers build with Deepgram's voice-native foundational models - accessed through APIs or as self-managed software - due to our unmatched accuracy, latency and pricing. Customers include software companies building voice products, co-sell partners working with large enterprises, and enterprises solving internal voice AI use cases. The company ended 2024 cash-flow positive with 400+ enterprise customers, 3.3x annual usage growth across the past 4 years, over 50,000 years of audio processed and over 1 trillion words transcribed. There is no organization in the world that understands voice better than Deepgram. Company Operating Rhythm At Deepgram, we expect an AI-first mindset-AI use and comfort aren't optional, they're core to how we operate, innovate, and measure performance. Every team member who works at Deepgram is expected to actively use and experiment with advanced AI tools, and even build your own into your everyday work. We measure how effectively AI is applied to deliver results, and consistent, creative use of the latest AI capabilities is key to success here. Candidates should be comfortable adopting new models and modes quickly, integrating AI into their workflows, and continuously pushing the boundaries of what these technologies can do. Additionally, we move at the pace of AI. Change is rapid, and you can expect your day-to-day work to evolve just as quickly. This may not be the right role if you're not excited to experiment, adapt, think on your feet, and learn constantly, or if you're seeking something highly prescriptive with a traditional 9-to-5. Opportunity: Deepgram is looking for an Event & Office Experience Manager to bring energy, organization, and creativity to our San Francisco office. This role blends major event production with day-to-day office management - you'll plan and execute everything from executive summits and customer meetings to community networking events that showcase our brand and culture. You'll be the face of our SF office: curating an environment where employees, guests, and customers feel welcomed and inspired. This is an ideal role for someone who thrives on juggling details, thinking three steps ahead, and creating memorable experiences that make people say, “We have to do that again.” Location: While we are a remote first company, this is a unique and impactful role that requires onsite work out of our San Francisco, CA office location. What You'll Do Plan, produce, and execute events including executive offsites, all-team company offsites, customer meetings, networking receptions, and internal gatherings. Own logistics end-to-end: venues, catering, AV, travel coordination, signage, and on-site support. Partner closely with leadership, Marketing, and Customer Success to ensure events reinforce company goals and brand presence. Manage vendor relationships and budgets; negotiate contracts and track spend. Oversee day-to-day office operations - supplies, facilities, visitors, and ensuring the space runs smoothly and reflects our culture. Be the point of contact for visiting executives, partners, and customers; ensure meetings run seamlessly. Support special projects, such as offsites or board meetings, that bring teams together in meaningful ways. Maintain and purchase company swag for events, new hires, and internal teams Who You Are 8+ years of experience in event planning, office management, or hospitality. Proven success running high-impact events end-to-end. Excellent project management, organization, and vendor negotiation skills. Warm, polished communicator who can host senior executives and customers with ease. Creative eye for design and experience-driven environments. Comfortable managing multiple projects and shifting priorities in a fast-paced environment. SF-based and able to be onsite full-time to lead events and manage the office. It Would Be Great If You Had Experience in tech, startups, or high-growth environments. Passion for connecting people and curating experiences that build community. Backed by prominent investors including Y Combinator, Madrona, Tiger Global, Wing VC and NVIDIA, Deepgram has raised over $85 million in total funding. If you're looking to work on cutting-edge technology and make a significant impact in the AI industry, we'd love to hear from you! Deepgram is an equal opportunity employer. We want all voices and perspectives represented in our workforce. We are a curious bunch focused on collaboration and doing the right thing. We put our customers first, grow together and move quickly. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. We are happy to provide accommodations for applicants who need them. #J-18808-Ljbffr

Under the supervision of the CEO, the Office manager performs administrative support work for the CEO, and Loan underwriting staff. Duties and Responsibilities: The Office Manager performs a variety of administrative duties requiring strong organizational and multi-tasking skills, a high level of computer expertise/proficiency in a variety of software applications, the ability to perform research, complete reports, perform administrative functions and maintain agency operating systems. Major responsibilities and duties include, but are not limited to the following: Program Support Responsibilities: · Assist staff with administration of the Revolving Loan Fund for affordable housing production, Workforce Homebuyer Program, and public communications, digital and print. · Research and update data on local/regional housing market conditions, county household income levels and poverty statistics, affordable housing needs, demographics, etc. as needed to complete agency applications, reporting requirements, and special projects. · Assist CEO in completing periodic agency certification applications and reports. · Assist CEO with quarterly and annual performance reports and compliance monitoring with lending partners and federal, state, and local government agencies. · Assist CEO with updating loan data and capital sources for the agency's affordable housing production and homebuyer programs. · Assist the CEO in completing the annual loan portfolio CRA reports for lending partners and the HTF Board of Directors. · Periodically update housing and demographic data and statistics on the agency's website. Administrative Responsibilities: · Maintain and update the agency's Master Reporting Schedule to ensure that program, proposal, and corporate reporting requirements are tracked and reporting deadlines met. · Update and maintain the agency's Operating Manual. · Monitor/maintain online government registrations, agency website domains, software, and computer registrations. · Assist CEO with annual nonprofit reporting and compliance to Federal, State, and local government agencies. · Assist CEO with financial reporting: quarterly financials to lending partners, annual audit and tax returns to lending partners and funders. · Provide planning, scheduling, and logistics support for CEO meetings, HTF Board, committee and special meetings, special events, and workshops. · Be responsible for the development and updating of HTF database and communications networks. · Provide general administrative systems and clerical support, as needed, including but not limited to routine correspondence and mailings, equipment and supply needs, office facilities, insurance, record-keeping, communications contacts and databases, electronic and physical filing systems, and other administrative tasks. Qualifications: · Minimum 1-3 years in relevant and demonstrated administrative/office management work experience. · Background and experience in housing, real estate, planning, community development, finance and lending, economics, or related field preferred. · High proficiency in Microsoft Office applications (Excel, Word, Outlook, etc.) · College degree or equivalent work experience required. Desired Characteristics, Knowledge, and Abilities: · Well organized and ability to work independently and manage time and priorities well. · Ability to multi-task and keep multiple activities progressing. · Knowledge of and use of organizational and planning tools such as timelines, project/task tracking, filing systems. · Detail oriented while keeping the overview. · Ability to perform critical thinking, analyze and problem-solve. · Ability to research, analyze, summarize, and clearly present data and information. · Initiative-taker with high level of motivation; ability to take on new tasks and follow-through to completion. · Ability to take directions and follow instructions. · Ability to communicate clearly and concisely both written and orally. · Comfortable communicating via telephone, email, and social media. · Ability to establish and maintain effective, cooperative working relationships with staff, committees, outside agencies, and the public.

Are you passionate about health equity and ready to help power an organization committed to dismantling the systemic forces that endanger the health of people of color? Do you thrive in a role where your organization, leadership, and operational excellence directly support social, racial, and environmental justice? An inspiring, Sacramento-based nonprofit is searching for a dynamic Office & Operations Manager to take the lead in building smooth, efficient, and mission-aligned operations. In this role, YOU will be the heartbeat of the organization-creating structure, supporting staff, strengthening systems, and ensuring the organization's work has the impact our communities deserve. If you're a proactive, detail-oriented leader who loves owning your space, solving problems, and helping teams work at their best… this is your opportunity to shine. ✨ ( Note: This role is primarily on-site, and you will often be the primary person in the office. ) What You'll Lead & Own: Office & Operational Excellence- Oversee all day-to-day office operations for a hybrid virtual/in-person environment. Manage supplies, equipment, vendors, and technology with efficiency and care. Maintain an organized, welcoming, culturally affirming workspace for staff and partners. Implement and manage innovative tools, grants, databases, and systems that streamline how we work. Staff Support & Coordination- Lead onboarding for new team members-introducing them to our tools, culture, and mission. Serve as the go-to person for operational needs, troubleshooting, and resource support. Administrative Leadership- Manage organizational calendars, communications, and records with precision. Support the Executive Director and leadership team with presentations, reports, and board materials. Design procedures that elevate efficiency, clarity, and compliance across the organization. Financial & Accounting Administration- Coordinate obligations with vendors, partners, and third-party stakeholders. Process invoices, deposits, reimbursements, and financial documentation. Support monthly reconciliations, reporting, and grant-related expense tracking. Monitor office budgets and maintain accurate financial records (Bill.com experience is a huge plus!). Communication & Stakeholder Engagement- Act as the central point of contact for office and administrative inquiries. Coordinate logistics for meetings, trainings, and events that drive advocacy and community impact. Policy, Compliance & Best Practices- Develop and maintain office policies that reflect nonprofit best practices and organizational values. Ensure compliance with safety, reporting, and operational standards. What You Bring- Bachelor's degree preferred + 4 years of experience (internships count!). Exceptional organization, follow-through, and time management in a fast-moving environment. Strong, culturally responsive communication-both written and verbal. Ability to anticipate needs, solve problems, and own your work with independence. Proficiency in Microsoft Office Suite + cloud collaboration tools (Google Workspace, Zoom, project management platforms). Experience with nonprofit operations, grants, or financial administration preferred. A deep commitment to racial and health equity and to serving Black communities with integrity and care. Quick learners, self-starters, and tech-savvy candidates will rise to the top-especially those familiar with Bill.com or ADP. Preferred Qualifications: Leadership experience with the ability to support and motivate staff. A demonstrated passion for health equity and community impact. Experience supporting grants, strategic initiatives, or nonprofit programs. Additional Details- Primarily in-office role; hybrid flexibility may be considered. Occasional local travel (up to 10%). Must be able to lift up to 20 pounds on occasion. Regular collaboration with the Executive Director and participation in team meetings. Competitive salary + benefits offered.

Job Title: Construction Office Coordinator Employment Type: Full-Time/Temp-to-Hire Legacy Staffing is seeking a highly organized and detail-oriented Construction Office Coordinator on behalf of our client, a growing construction company. This role is essential for ensuring smooth administrative processes, accurate financial tracking, and effective communication between office and field teams. The ideal candidate will have strong organizational skills, proficiency in QuickBooks, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Provide administrative support to Project Manager and Superintendent, ensuring timely coordination of project activities Organize and maintain project documentation, including contracts, permits, drawings, and compliance reports Schedule meetings, prepare agendas, record minutes, and follow up on action items Process transactions in QuickBooks, including invoices, expense reports, and purchase orders Monitor project budgets and assist with cost tracking and variance reporting Prepare accurate financial summaries for management review Implement efficient filing systems for digital and physical records Oversee inventory tracking and procurement of materials and supplies Maintain compliance with safety regulations, building codes, and company policies Assist with onboarding new staff and coordinating training sessions Ensure all employee documentation is completed and filed appropriately Perform other related duties as assigned to support overall project success Required Skills & Abilities Strong knowledge of construction office management procedures Excellent verbal and written communication skills Strong interpersonal and customer service abilities Exceptional organizational skills and attention to detail Ability to manage multiple priorities and meet deadlines Proficiency in Microsoft Office Suite and QuickBooks Education & Experience High school diploma or equivalent required; Associate's degree in office administration or related field preferred Minimum 3 years of administrative or clerical experience required Physical Requirements Prolonged periods sitting at a desk and working on a computer Ability to lift up to 15 lbs occasionally If you are a proactive professional who thrives in a dynamic construction environment, we encourage you to apply. Legacy Staffing is proud to connect talented individuals with rewarding career opportunities.

The ideal candidate is responsible for leading a team of trained product experts who provide our customers with a delightful, frictionless experience. Responsibilities Customer Experience & Service Leadership Champion a culture of outstanding customer experience across all touchpoints. Handle escalated customer inquiries and resolve issues with urgency and professionalism. Analyze customer feedback and trends to recommend experience enhancements. Train and support team members in customer service best practices. Office & Operational Management Oversee daily office operations, including workflow prioritization and resource planning. Maintain office systems and workflows that support efficiency and organization. Coordinate with vendors, facility management, and internal teams for smooth operations. Financial & Budget Support Assist in preparation and review of financial reports (P&L, expense summaries, forecasts). Collaborate with leadership to develop annual budgets and monitor performance against budget. Track key operational and customer service metrics, identify trends and opportunities. HR & Administrative Support Support HR functions including onboarding, benefit administration, record keeping, and compliance. Coordinate recruitment activities, scheduling interviews, and support offer processes. Maintain employee policies, files and assist with performance review logistics. Technology & Tools Utilize office productivity and CRM systems to optimize workflows and reporting. Recommend and implement technology solutions that enhance customer experience and internal operations. Qualifications Bachelor's degree in business administration, Finance, HR, or related field. (preferred) Experience in a fast-paced service environment. Experience managing cross-functional projects. 3+ years in office management, customer service leadership, or related role. Strong problem solving and proactive mindset focused on customer experience. Excellent communication and interpersonal skills. Comfort working with financial reports and budget data. HR administrative experience (onboarding, employee files, compliance). Tech-savvy: experience with CRM, reporting tools, office software (e.g., GSuite/Microsoft 365). Highly organized with the ability to prioritize competing demands

At Neuroverse HealthTech, we are revolutionizing workplace wellness with cutting edge solutions that prioritize mental health, inclusivity, and resilience. Founded with a vision to create workplaces where every individual thrives, we empower organizations with tools to detect burnout, foster engagement, and support neurodiverse teams. Our mission is simple yet powerful: to transform workplaces into spaces of care, innovation, and growth by integrating mental health at the core of organizational success. At Neuroverse, our culture is our strength. We are a playground for creativity and collaboration, where diverse perspectives fuel innovation. As a team, we value empathy, inclusivity, and a relentless commitment to learning and growth. Joining Neuroverse means being part of a dynamic environment that encourages big ideas, fosters professional development, and rewards impact. When you grow, we grow. At Neuroverse, we're not just building a business. We are building a movement to redefine workplace wellness globally. Come, be a part of our journey and make a difference where it truly matters. Responsibilities Provide technical leadership on enterprise scale front-end web application projects while concurrently overseeing other development teams on multiple projects; possibly across different offices and geographies Strong attention to technical detail and an understanding of UX and visual design concepts to provide perspective on front end technologies and their overall impact on the development process. Create project estimates, define scope requirements, structure projects, develop coding standards, methodology and repeatable processes Create and distribute reusable sales and delivery content to internal and external design, business, sales, technical counterparts, and leadership to hone their knowledge of front‑end development Identify opportunities for research and development, and build innovative prototypes that demonstrate our industry leadership Apply strong business and client facing abilities to support business development opportunities and build long‑term relationships in addition to managing project delivery Mentor developers both from technical and career path perspectives Qualifications Here's what you need: 5+ years of experience with React, including related libraries and frameworks/meta‑frameworks. 2+ years of experience with Adobe Experience Manager front‑end, Core Components, and hand‑off of UI to content management system development teams. 5+ years of leading development teams in the Agile/Scrum methodology including creation of project estimates, defining technical solutions based on scope requirements, and reviewing outputs from the team. Experience with Website Performance tools and achieving high scores for Core Web Vitals. Experience architecting for and delivering on Accessibility criteria (WCAG 2.0 AA). Bilingual English/French speaking with the ability to converse in both technical and business conversations. Bachelor's degree or equivalent work experience. English is required for this position as this role will regularly interact with stakeholders across Canada, US and other countries across our Global footprint where English is the common language. Due to the significant high volume of interactions with these English‑speaking stakeholders, which is inherent to this position, it is not possible to reorganize the company's activities to avoid this requirement. Eligibility to obtain Security Reliability clearance in a reasonable timeframe. You have experience working at an advertising/design/consulting agency or web startup. You've led development teams across geographies. You possess broad full stack architectural expertise in order to seamlessly integrate front end technology into the overall technical solution. You're able to solve complex development problems while striving to push the technical boundaries of online applications. You are process‑oriented with ability to define and ensure quality delivery of the development team. Job Category: Technology Job Type: Full Time #J-18808-Ljbffr

Kettelsen International Recruiting | Tiempo completo Guest Services Manager San Francisco, United States | Posted on 10/30/2025 Salary Average gross salary from 77,000 to 107,000 USD per year State/Province California Country United States Job Description Duties & Responsibilities Take ownership of guest service for property as a whole in accordance with Starwood Luxury Collections standards. Ensure efficient guest registration, checkout, guest service, and telephone service, while ensuring all brand standards are being applied to elevate guest service to Starwood's Luxury Collection standards. Track guest satisfaction surveys and maximize usage of the guest response tracking system to effectively motivate, coach and develop property associates. Consistently motivate and educate to improve upon guest satisfaction and feedback to meet and exceed Starwood's Luxury Collection standards. Develop and implement controls for expense management. Utilize labor management tools to schedule and control labor costs. Interview, hire, train, develop, resolve problems, provide open communication and recommend discipline and/or termination when appropriate of staff members. Ensure timely completion of performance appraisals. Communicate both verbally and in writing to provide clear direction to staff. Interact positively with customers and take action to resolve problems to maintain a high level of customer satisfaction and quality. Ensure compliance of concierge, bell stand, valet and driver standard operating procedures and policies. Assist in the consistent improvement of and accuracy and quality of concierge services. Coordinate activities with other hotel departments in order to facilitate increased levels of communication and guest satisfaction. Champion education of associates regarding area and property history. Maintain all necessary equipment and a par stock of supplies. Resolve customer complaints; anticipate potential problems by reviewing and monitoring complaints, operational issues, business flow and associate performance to ensure high levels of customer satisfaction and quality. Develop strong relations with the sales team to discuss and implement sales strategies to continually improve occupancy levels and revenues. Regular attendance in conformance with the standards is essential to the successful performance of this position. Perform any other job-related duties as assigned. Experience, Knowledge, Skills and Abilities Proficient with PMS system. Computer literacy and financial management a must. Advanced knowledge of brand's reward program. Advanced knowledge of luxury hospitality standards and guest service. Able to handle cash and credit transactions. Self-starting personality with an even disposition. Maintain a professional appearance and manner at all times. Must possess thorough knowledge of all concierge, bell stand, valet and driver operations and individual job requirements. Manage multiple tasks at all times and have excellent organizational skills. Able to effectively deal with internal and external customers, some of whom will require high level of patience, tact and diplomacy to defuse anger and collect accurate information and resolve conflicts - taking on the responsibility of being a role model and mentor for this skill set. Intimate knowledge of local area attractions and transportation. Working knowledge of federal, state, and local laws governing equal employment opportunity and civil rights, occupational safety and health, wage and hour issues and labor relations, including, but not limited to the following statutes and their comparable state and local laws. Establish and maintain effective working relationships with associates and customers. Able to remain calm and alert, during emergency situations and/or heavy hotel activity, serving as a role model for clerks and other associates. Able to make sound business decisions and take action quickly based on previous experience and good judgment. Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc. Requirements Job and Immigration Requirements Mexican, North American, or Canadian citizenship. Possess Cedula Professional on hand (not in process). The degree must be in Restaurant Management, Hotel Management, Hospitality, Tourism, or a related field. Possess Titulo Universitario (not in process). The degree must be in Restaurant Management, Hotel Management, Hospitality, Tourism, or a related field. Have a valid Mexican, Canadian, or U.S. passport with at least 1.5-year validity. No previous immigration issues. Have a valid driver's license. Ability to move to the U.S. Fluency in English. Salary & Benefits Mental Health & Emotional Wellness. Paid Time Off (Vacations). Flexible Personal Time. 401k Retirement Plans. Tuition Reimbursement. On-property housing for up to 30 days to facilitate relocation and settling in. Reimbursement of one-way transportation to the U.S. (including airport transfers) up to 1,000 USD, once the TN Visa is approved and after completing 90 days of employment. Reimbursement of visa and embassy fees up to 500 USD, once the TN Visa is approved and after completing 90 days of employment. Hotel discounts for employees. An additional compensation increase will be applied to the employee's base salary upon completion of the first year of employment. #J-18808-Ljbffr