Office manager jobs in Memphis, TN - 63 jobs

At ABB, we help industries outrun - leaner and cleaner. Here, progress is an expectation - for you, your team, and the world. As a global market leader, we'll give you what you need to make it happen. It won't always be easy, growing takes grit. But at ABB, you'll never run alone. Run what runs the world. This Position reports to: Customer Service Leader (Interim) The work model for the role is: Onsite, Memphis, TN Your role and responsibilities In this role as the Customer Support Manager you will be responsible for leading the customer support function for accounts ensuring exceptional customer experience across all touchpoints. This role manages a team of specialists who handle inquiries, orders, VMI and issue resolution for business customers. The Manager partners closely with Sales, Operations, and Finance to streamline processes, enhance service delivery, and drive customer satisfaction, retention, and growth. You will be mainly accountable for: Lead, coach, and develop a team of customer support specialists serving commercial sales clients; Oversee daily operations of the commercial customer support team, ensuring service levels and performance targets are consistently achieved. Act as an escalation point for complex customer issues, providing resolution and reinforcing long-term relationships; Partner with commercial sales leadership to align support activities with sales strategies and growth goals. Implement and monitor KPIs, including customer satisfaction (CSAT), service-level agreements (SLAs), order accuracy, and response times; Ensure accurate and timely entry of customer orders, billing resolution, and coordination with logistics and supply chain. Develop and maintain training programs, knowledge bases, and process documentation to support team effectiveness; Identify opportunities to improve systems, workflows, and tools to enhance the customer experience and operational efficiency. Qualifications for the role Bachelor degree in Business, Management, Accounting, or related field Minimum 8 years of experience in customer support or sales operations, with at least 3 years in a supervisory/managerial role. Proven success in supporting B2B or commercial clients in a contact center, inside sales, or account support environment. Knowledge of order management, billing, and logistics processes; Proficiency in CRM systems (Salesforce and SAP). Strong communication skills, with the ability to influence and build relationships across teams and levels; Experience in coaching, performance management, and team development. Experience managing in a metrics-driven environment with demonstrated ability to meet or exceed KPIs. Candidates must already have work authorization that would permit them to work for ABB in the US. More about us ABB Installation Products Division (formerly Thomas&Betts), helps manage the connection, protection and distribution of electrical power from source to socket. The Division's products are engineered to provide ease of installation and perform in demanding and harsh conditions, helping to ensure safety and continuous operation for utilities, businesses and people around the world. The Commercial Essentials product segment includes electrical junction boxes, commercial fittings, strut and cable tray metal framing systems for commercial and residential construction. The Premier Industrial product segment includes multiple product lines, such as Ty-Rap cable ties, T&B Liquidtight Systems protection products, PVC coated and nylon conduit systems, power connection and grounding systems, and cable protection systems of conduits and fittings for harsh and industrial applications. The Division also manufactures solutions for medium-voltage applications used in the utility market under its marquee brands including Elastimold™ reclosers and switchgear, capacitor switches, current limiting fuses, Homac™ distribution connectors, Hi-Tech Valiant™ full-range current limiting fuse for fire mitigation, faulted current indicators and distribution connectors, cable accessories and apparatus with products for overhead and underground distribution. Manufacturing includes made-to-stock and custom-made solutions. Why ABB? What's in it for you We empower you to take initiative, challenge ideas, and lead with confidence. You'll grow through meaningful work, continuous learning, and support that's tailored to your goals. Every idea you share and every action you take contributes to something bigger. ABB is an Equal Employment Opportunity and Affirmative Action employer for protected Veterans and Individuals with Disabilities at ABB. All qualified applicants will receive consideration for employment without regard to their- sex (gender identity, gender expression, sexual orientation), marital status, citizenship, age, race and ethnicity, inclusive of traits historically associated with race or ethnicity, including but not limited to hair texture and protective hairstyles, color, religious creed, national origin, pregnancy, physical or mental disability, genetic information, protected Veteran status, or any other characteristic protected by federal and state law. For more information regarding your (EEO) rights as an applicant, please visit the following websites: ******************************************************************************************** As an Equal Employment Opportunity and Affirmative Action Employer for Protected Veterans and Individuals with Disabilities, applicants may request to review the plan of a particular ABB facility between the hours of 9:00 A.M. - 5:00 P.M. EST Monday through Friday by contacting an ABB HR Representative at **************. Protected Veterans and Individuals with Disabilities may request a reasonable accommodation if you are unable or limited in your ability to use or access ABB's career site as a result of your disability. You may request reasonable accommodations by calling an ABB HR Representative at ************** or by sending an email to ****************. Resumes and applications will not be accepted in this manner. ABB Benefit Summary for eligible US employees [excludes ABB E-mobility, Athens union, Puerto Rico] Go to MyBenefitsABB.com and click on “Candidate/Guest” to learn more Health, Life & Disability Choice between two medical plan options: A PPO plan called the Copay Plan OR a High Deductible Health Plan (with a Health Savings Account) called the High Deductible Plan. Choice between two dental plan options: Core and Core Plus Vision benefit Company paid life insurance (2X base pay) Company paid AD&D (1X base pay) Voluntary life and AD&D - 100% employee paid up to maximums Short Term Disability - up to 26 weeks - Company paid Long Term Disability - 60% of pay - Company paid. Ability to “buy-up” to 66 2/3% of pay. Supplemental benefits - 100% employee paid (Accident insurance, hospital indemnity, critical illness, pet insurance Parental Leave - up to 6 weeks Employee Assistance Program Health Advocate support resources for mental/behavioral health, general health navigation and virtual health, and infertility/adoption Employee discount program Retirement 401k Savings Plan with Company Contributions Employee Stock Acquisition Plan (ESAP) Time off Salaried exempt positions are provided vacation under a permissive time away policy. #LI-Onsite We value people from different backgrounds. Could this be your story? Apply today or visit *********** to read more about us and learn about the impact of our solutions across the globe.

Job DescriptionOffice Manager - Cordova, TN We're a growing private dental practice in Cordova, TN, and we're looking for an Office Manager who loves people, thrives on organization, and enjoys being part of a close-knit team that truly supports one another. This role is perfect for someone who takes pride in keeping the front office running smoothly, building strong relationships with patients and teammates, and helping a practice grow in a positive, healthy way. Schedule Monday - Thursday: 7:30 AM - 5:30 PM Friday: 8:00 AM - 2:00 PM (Yes, early Fridays are a real thing here.) What You'll Be Doing Leading and supporting the front office team with a calm, positive presence Overseeing daily operations, scheduling, and patient flow Managing insurance, billing, and financial systems with accuracy and integrity Partnering with the doctor and team to improve systems and patient experience Ensuring policies, procedures, and compliance are followed thoughtfully Helping create a welcoming, organized, and upbeat environment for patients and staff What We're Looking For Dental office management experience preferred Strong knowledge of dental scheduling, insurance, and billing A natural communicator who leads with kindness and accountability Organized, dependable, and proactive Someone who enjoys being part of a team and contributing to a positive workplace culture Why You'll Love It Here Privately owned practice with a supportive, hands-on leadership style A team that values respect, communication, and collaboration Consistent schedule with short Fridays A practice that cares about doing things the right way - for patients and for the team If you're looking for a place where your experience is valued, your voice matters, and your work truly makes a difference, we'd love to connect. Please send your resume and a brief introduction - we look forward to meeting you. Benefits: 401k PTO Bonuses Compensation: $27-$32/hour

Job Title: Office Manager - Pain & Injury Clinic Location: Memphis, TN Salary: $70,000 - $80,000 per year (based on experience) Job Type: Full-time About MT Pain & Injury Centers: MT Pain & Injury Centers is a specialized clinic dedicated to helping patients recover from personal injuries, sports injuries, and other accident-related conditions. We provide personalized, compassionate care while coordinating with insurance providers and legal teams to ensure a seamless recovery experience. Job Description We are seeking a highly organized and professional Office Manager to oversee the daily operations of our clinic. The ideal candidate will have experience managing medical offices, billing, and staff, and a strong understanding of pain management or rehabilitation clinic workflows. As the Office Manager, you will ensure smooth clinic operations, maintain compliance with healthcare regulations, and support both staff and patients to create a welcoming, efficient environment. Responsibilities: Oversee day-to-day clinic operations, including staff scheduling, patient flow, and administrative processes Manage front desk staff and support personnel, ensuring high-quality patient interactions Oversee billing, coding, and insurance claims processes, ensuring accuracy and timely submission Maintain compliance with HIPAA and other healthcare regulations Coordinate with healthcare providers, insurance companies, and attorneys as needed Monitor office budgets, ordering of supplies, and vendor relationships Implement office policies and procedures to improve efficiency and patient experience Assist in recruitment and onboarding of administrative staff Requirements: Proven experience as a medical office manager or similar healthcare administrative role Knowledge of medical billing, insurance claims, and clinic workflows Familiarity with pain management, rehabilitation, or orthopedic clinics preferred Strong organizational, leadership, and multitasking skills Excellent interpersonal and communication skills Proficiency with EMR/EHR systems and standard office software (Microsoft Office, scheduling software) BLS/CPR certification preferred but not required Benefits: Competitive salary Opportunities for professional development Supportive, patient-centered work environment

Our Mission: Enable individual persons who have serious mental illness, co-occurring substance use disorder and/or a dual diagnosis of SMI and IDD live a life that is meaningful to them in the community on terms they define. Title: Hybrid Office Manager/Admissions Coordinator Summary of Job Description: Office Manager Support with general office needs, auditing, operations, and reports. Works closely with other departments to meet program goals. Admissions Coordinator Responsible for end- to -end process for admission of a new member to the Memphis House Program along with the assistance of admissions to the TN SOS Program. The Admissions Coordinator will work in partnership with the Community/Program Director, Sr. Director of Outreach and Admissions, and other internal teams. Specific Responsibilities: Office Manager: Update program telephone list as needed. Update Member residential assignments as needed. Support with uploading documents into the Electronic Health Record (EHR) including (but not limited to) the following: Physicals Dental Insurance Cards Discharge Paperwork Other Medical documents Collaborate with the PD and Case manager to ensure Census and Spacelist is correct and updated weekly. Run EVS (Eligibility Report) on all Members weekly. Ensure Member Treatment History is current in EHR. Order Supplies Monthly Ensure enrollment grid is up to date daily by 10 AM and submit reports as required Complete Program Contact Compliance Tracker daily and provide updates to PD as requested. Complete continuing educational requirements as aligned with regulatory compliance. Attend supervision sessions and meetings as scheduled with direct supervisor. Ensure the facility remains in compliance with state and licensure requirements and all facility needs are handled in a timely manner Other duties as assigned by the Program Director. Admissions: Contribute to continuous process improvement in best practices, and systems such as admissions tracking and tools and other documents, resources utilized by the admissions team Independently and collaboratively manages the admissions process end-to- end Facilitates interactions with member, collateral contacts, family, medical providers, and referral sources Manages and implements electronic health record related functions as they apply to the admission process and functions Works collaboratively with the Clinical Team to gather and provide needed information for clinical assessment. Submits authorizations with Managed Care Organizations and other payors as appropriate. Prepares internal admissions reports/deliverables as assigned Coordinates pre-admission tasks and processes related to the compilation of clinical information, scheduling of tours, and off-site evaluations and ongoing consultation with the member, family and associated professionals Maintain positive communication management with statewide providers including but not limited to hospitals, respite units, mobile crisis, foster care agencies, DCS, community advocacy groups, the criminal justice system, local law enforcement, and other sources of referrals Elicits, compiles and documents admissions relevant information including demographics, clinical history, and status, psychosocial and family information, historical course of treatment and provider placements, health statues, identification of the individual's personal goals and self -perceived needs, substance use and funding information. Brand Champion for the organization, clearly, professionally, and consistently articulating the company's mission, values, services, and case studies during contacts with referral sources Remain informed of developments in healthcare to support the organization's focus on growth, initiative, and innovation. In situations where Project Transition services are not appropriate; communicates with referral source and provides additional resources as able. Participate in departmental meetings as scheduled Additional Performance Expectations: Support and implement interventions and directives as directed by the Team. Always demonstrate compassion and concern when supporting a Member through embracing Project Transition and PCS Mental Health's Mission and Core Values. Approach Member engagement from a non-judgmental stance understanding that a Member's behavior is driven by experience, which may include trauma. Treat and speak to Members with supportive kindness even when a Member demonstrates intense behavioral or emotional actions. Staff will show Members dignity and respect for their values and lifestyles. Seek out appropriate support, consultation with Clinician or Psychiatrist (if applicable), in conjunction with the Program Director or obtain supervision, when they are uncertain about how to respond or support a Member effectively. Report back to the Treatment Team any observations of Member behavior that suggests Member may need additional treatment interventions and/or support. Engage with all external parties/ individuals with professionalism and with a positive customer service approach, understanding that they are always representing the organization. An understanding of and an agreement to value the concepts of a Trauma Informed workplace For all Full-Time Employees our benefit package includes: Paid Time Off Health Insurance available within 60 days of hire Company Paid Life Insurance STD/LTD Dental Insurance Vision Insurance Health Spending Accounts Able to participate in company 401K after 6 months of hire Company 401K match up to 3% All Employees have access to our Employee Assistance Program Qualifications: High School Diploma or equivalent (required), Associates degree (preferred) Proficiency with Microsoft software including Word, Excel, Access, Power Point, and Outlook (required). Ability to multi-task, prioritize and meet deadlines in a fast-paced environment. Ability to work independently and get projects completed in a timely manner. Ability to maintain consistent and punctual attendance. Strong analytical skills Strong interpersonal skills, flexible, patient, efficient, willingness to help. Self-directed team player Ability to maintain confidentiality.

REPORTS TO: Hotel Manager, Director of Front Office, Front Office Assistant Manager, Manager on duty. SUPERVISES: Front Desk Agents, Bell/Door staff, and Concierge staff. WORK ENVIRONMENT: Front Desk and Back Office Areas, Guest Rooms and Public Areas. Job involves working: * under variable temperature conditions. * under variable noise levels. * indoors. KEY RELATIONSHIPS: Internal: Staff in Front Desk, Bell/Door, Transportation, Concierge, Reservations, Front Desk Management, Hotel Assistant Managers, Catering & Sales, Food and Beverage, Accounting, Housekeeping, Executive Offices, Security and Engineering. External: Hotel guests/visitors, Tour company representatives, Limousine service personnel, other hotels and vendors/suppliers, and Group Coordinators. QUALIFICATIONS Essential: * High school graduate or equivalent vocational training certificate, some college. * Previous experience in cashiering. * Previous experience in Hotel Management Preferred. * Fluency in English, both verbal and written. * Compute basic arithmetic, including using of percentages. * Ability to: * perform job functions with attention to detail, speed and accuracy. * prioritize and organize. * be a clear thinker, remaining calm and resolving problems using good judgment. * follow directions thoroughly. * understand guests' service needs. * work cohesively with co-workers as part of a team. * work with minimal supervision. * maintain confidentiality of guest information and pertinent hotel data. * ascertain departmental training needs and provide such training. * direct performance of staff and follow up with corrections when needed. * satisfactorily communicate with guests, management and co-workers in a courteous, empathetic and discreet manner. * maintain regular and punctual attendance. * adhere to Peabody grooming standards. * exemplify Peabody Service Excellence. 7. Input and access information in the property management system/computers/point of sales system. 8. Must have proven guest relationS skills. Desirable: * Some college or training in Hospitality Industry. * Ability to communicate in a secondary language. * Previous experience as a Front Desk Supervisor. * Ability to suggestively sell. * Previous guest relations training. * Previous experience in a Preferred Hotel. PHYSICAL ABILITIES Essential: * Remain in stationary position for extended hours throughout work shift. ESSENTIAL JOB FUNCTIONS * Maintain complete knowledge of and comply with all departmental policies, service procedures and standards. * Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended. * Anticipate guests' needs, respond promptly and acknowledge all guests, however busy and whatever time of day. * Maintain positive guest relations at all times. * Resolve guest complaints, ensuring guest satisfaction. * Monitor and maintain cleanliness, sanitation and organization of assigned work areas. * Maintain complete knowledge at all times of: * * all hotel features/services, hours of operation. * all room types, numbers, layout, decor, appointments and location. * all room rates, special packages and promotions. * daily house count and expected arrivals/departures. * room availability status for any given day. * scheduled in-house group activities, locations and times. * all hotel and departmental policies and procedures. * Access all functions of the computer system. * Ability to follow proper Peabody Hotel phone etiquette. * Establish par levels for supplies and equipment. Complete requisitions to replenish shortages or additional items needed for the anticipated business. * Ensure that current information on rates, packages and promotions is available at the Front Desk and that all staff is knowledgeable regarding such. * Review the daily business levels, anticipate critical situations and plan effective solutions to best expedite these situations. * Ensure that staff members report to work as scheduled. Document any late or absent employees. * Coordinate breaks for staff. * Assign work duties to staff. * Conduct pre-shift meeting with staff and review all information pertinent to the day's business. * Inspect grooming and attire of staff; rectify any deficiencies. * Inspect, plan and ensure that all materials and equipment are in complete readiness for service; rectify deficiencies with respective personnel. * Constantly monitor staff performance in all phases of service and job functions; rectify any deficiencies with respective personnel to include Front Desk staff, Bell/Door staff, PBX staff, Reservations staff and Concierge staff. * Monitor the check-in/check-out process; anticipate critical situations and assist wherever necessary to help alleviate the pressure and to process the guest expediently. * Monitor communication logs and ensure that guest requests are followed up within specified amount of time, according to hotel standards. * Monitor safe deposit box procedures; audit accuracy of cards with proper signatures and ensure availability of keys. * Monitor guest mail and ensure that it is processed according to procedures. * Monitor and ensure that express checkouts are processed through the system. * Monitor the staff's interaction with guests, ensuring prompt and courteous service; resolve discrepancies with respective personnel. * Assist staff with their job functions to ensure optimum service to guests. * Observe guest reactions and confer frequently with staff to ensure guest satisfaction. * Assist guests with reports of lost/stolen articles, following hotel policy. * Adhere to hotel requirements for guest/employee accidents or injuries and in emergency situations. * Ensure security of guest room access. * Monitor and ensure that all cashiering procedures comply with Accounting policies and standards regarding: * Contracted banks. * Shortages/overages. * Late charges. * Petty cash/paid outs. * Adjustments. * Posting charges. * Making change for guests. * Cashing personal/travelers checks. * Payment methods/processing. * Settling accounts. * Closing reports. * Cashier reports. * Balancing receipts. * Dropping receipts. * Securing banks. * Review previous night's no-shows, verify and ensure billing of such. * Assist Accounting in researching all disputed charges and contact guests where required to explain disputes regarding Front Desk procedures. * Assist staff with expediting problem payments. * Anticipate sold-out situations and know how many rooms are overbooked. Handle overbooked or "walked" guests. * Audit surrounding area hotels daily for status of rooms, rates, discount rates and packages. Maintain current list of available locations for walk situations. * Anticipate low occupancy periods and coordinate blocking of rooms with Executive Housekeeper to maximize labor costs, deep cleaning and maintenance of rooms. * Review the arrival report for accuracy and completeness. Check printed registration cards against information on arrival report; rectify any deficiencies with respective personnel. * Ensure that all VIPs are pre-registered according to standards. Monitor VIP arrivals; greet and escort them to their room. * Work closely with Housekeeping management to ensure accurate status of each room, readiness of rooms for check-in and to report guest concerns. * Print special requests report and block according to specifications. * Balance room types daily. * Print credit check report and review status of each account. Follow up on accounts beyond approved credit limits. * Review resumes for arriving groups; organize and coordinate master accounts and check-in/ pre-registration procedures. * Print and review masters for departed groups; check accuracy and distribute to Accounting. * Review flag reports and follow up accordingly. * Coordinate delivery time of amenities with Room Service, ensuring timely delivery. * Review requests for late checkouts and approve according to occupancy. Communicate this information to Housekeeping. * Daily review all out-of-order rooms with respective departments to determine most current status and estimated date for return to room inventory. * Print report on discrepant rooms, research discrepancies and enter current status accordingly. * Complete an inspection of all guest room floors, public areas and restrooms daily and rectify deficiencies with respective departments. * Complete bucket check nightly. * Monitor communication logs and ensure that guest expectations and requests are fulfilled. * Maintain awareness of undesirable persons on hotel premises and escort off property. Contact Security where necessary. * Ensure all closing duties for staff are completed before staff signs out. * Conduct a ____ week formal training program on the required job functions with criterion expected and department orientation with new hires. Conduct ongoing training with existing staff. * Must be effective in handling problems in the workplace, including anticipating, identifying, and solving problems as necessary * Must have the ability to assimilate complex information, data, etc., from disparate sources and consider, adjust, or modify to meet the constraints of the particular need. * Ability to type a minimum of 30 words per minute. * Provide feedback to staff members on their performance. Handle disciplinary problems and counsel employees. * Foster and promote a cooperative working climate, maximizing productivity and employee morale. * Complete work orders for maintenance repairs and submit to Engineering. Contact Engineering directly for urgent repairs. * Document pertinent information to the designated department. * Complete all paperwork and closing duties. * Review status of assignments and any follow-up action with on-coming Supervisor. SECONDARY JOB FUNCTIONS * Complete and direct scheduled inventories. * Prepare weekly forecast of revenues and labor costs. * Conduct monthly departmental meetings. * Attend designated meetings. * Interview Front Desk applicants. * Complete departmental filing. * Escort employees to the cashier room and their vehicles during specified hours. * Provide guest room tours. * Assist the Front Desk Manager with preparation of annual forecasts and rooms budget. * Assist in strategizing control of room inventory to maximize revenues. * Follow up on assignments given by Front Desk Manager. STANDARD SPECIFICATIONS Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees or guests. A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and requirements are essential job functions. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

Description Summary: The FBIP Department Support Manager will be a main point of contact for the Investments team with various initiatives including being a liaison between the team and corporate partners. This role will manage projects and other critical tasks.Essential Duties and Responsibilities: Fostering company partner relationships and be a primary contact within the investment division and other company partners. Create and distribute monthly and quarterly financial reports including but not limited to AUM, production revenue and investment referral tracking. Maintain and development P&L data and reports by working with the Finance and Accounting departments. Support the hiring process by managing the new hire and onboarding process for new Investment team members but working with the HR team and coordinating documents with both the new hire and management. Organizing team meetings as well as larger department events. Responsibilities include developing current procedures and establishing new practices to support the ongoing growth of the investment division. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school degree GED required. College degree preferred but not required. 3+ years of experience supporting a sales team or organization with focus on coordinating reports and overall documentation Skills and Abilities Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to demonstrate the highest level of ethical behavior and confidentiality and maintain confidentiality with sensitive information. Respectful demeanor toward other associates and managers that promotes a positive and professional work environment. FirstBank does not accept unsolicited resumes from agencies and staffing firms. Recruitment agencies and consultants may not submit resumes directly to managers. FirstBank will not pay fees to any third-party agency or company that does not have a signed agreement as an approved vendor. FirstBank in an Equal Opportunity Employer, including disability.

The Inside Sales Representative (ISR) is required to independently work and manage all aspects of customer orders in coordination with the Outside Sales Representative (OSR) and all internal departments including, but not limited to, quality, accounting, scheduling and logistics. The ISR controls customer and product development parts/orders, negotiates mode changes and discounts, and provides operations and order status updates, along with other strategic functions that support the commercial department. Timely and accurate execution of the duties and responsibilities of this position prevent the loss of customers and revenue. Duties and Responsibilities: Evaluates and interprets customer material specifications to confirm mill capabilities; challenges operations and quality departments on published mill limits to satisfy customer requirements Creates and manages customer parts and orders against mill lead times, campaign runs, shipping constraints, and credit limits. Resolves any discrepancies. Self-audits parts and orders created by other ISRs. Provides guidance on heat lot requirements; determines reapplication material or generates sales and revenue for additional material to complete production Reaches across departmental boundaries to respond efficiently and consistently to all customers' inquiries; including, but not limited to, order changes, quality concerns, and order delinquencies Confirms purchase order pricing against quotations, price sheets, and contractual parameters. Resolves any discrepancies. Negotiates price discounts and customer acceptance for non-conforming material Utilizes supply chain management measures to make decisions optimizing order levels and on-time delivery performance Establishes and maintains good day-to day working relationships with multiple departments within customer's organization and all internal BRS departments Evaluates root cause, determines alternative options including cost, and makes decision on what solution to offer customers for: shipping mode changes related to equipment issues, late production, over production, and weight referrals Ensures customer compliance with internal and external policies and procedures Performs General account management; assists with back-up coverage for General Accounts Leads continuous improvement projects and publishes summary status reporting to management, as required Qualifications: Bachelor's degree in Supply Chain Management, Finance, Marketing or related discipline 1-3 years of customer service/inside sales experience Ability to respond quickly and accurately; correctly use the English language in reading, writing, and speaking Ability to clearly communicate with internal and external parties regarding issues and changes Ability to manage multiple tasks, to set/adjust priorities, and to meet deadlines; strong organization and analytical skills Open willingness to adopt and use new resources/tools Self-managing; works well with little supervision Proficient use of Microsoft Office and Outlook Working Conditions and Physical Requirements: Fast paced, high intensity office atmosphere. Independent travel for customer visits expected. Timely after hours and weekend support coverage for Scheduling, Operations, and Logistics is required. Must maintain a professional appearance, demeanor, and be adept in both electronic and verbal communications. Supervisory Responsibility: This position does not supervise others.

Application Deadline January 30, 2026 Department Quality Care Rehab Employment Type Full Time Location Senatobia Healthcare and Rehab Workplace type Onsite Key Responsibilities Benefits About TMC We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients. With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake.

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has four campuses/centers from which it offers over 100 programs and over 20 technical certificate programs. We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools. We invite you to become a part of the Southwest Team! Title: Director - Office of Student Success Employee Classification: Other Professionals Institution: Southwest Tennessee Community College Department: Student Success Campus Location: STCC - Multiple Campus Locations Job Summary The Director of the Office of Student Success provides strategic leadership and oversight for student intervention programs, ensuring alignment with institutional retention and completion goals. This position is responsible for developing, implementing, and evaluating data-driven academic support strategies for first-time freshmen, students on academic probation, and reentry students. The Director supervises all professional staff, manages program effectiveness, and collaborates with multiple departments to enhance student persistence and success. The Director is responsible for budget planning, strategic resource allocation, and institutional reporting on intervention effectiveness. Job Duties * Reports to the Dean of Students and ensures that all intervention programs align with institutional retention and completion goals. * Provides leadership for the Office of Student Success, overseeing all student intervention programs. * Supervises all professional staff, including the Assistant Director, Navigators, Success Coaches, Reentry Coaches, and the Early Alert Manager. * Assigns caseloads to intervention specialists to ensure targeted student support. * Oversees budget planning and resource allocation for intervention programs. * Collaborates with Institutional Research to assess and track intervention effectiveness, retention data, and programmatic impact. * Leads faculty engagement efforts related to early alert submission, intervention strategies, and student support initiatives. * Works with Admissions, K-12 Partnerships, and Workforce Development to implement targeted interventions for dual enrollment students, stop-out students, and students on academic suspension. * Serves as a member of the Quality Enhancement Plan (QEP) implementation team, ensuring OAI's alignment with institutional student success initiatives. * Partners with Financial Aid to coordinate FAFSA completion efforts and Federal Work-Study funding for Peer Mentors. * Coordinates with TN Achieves and First Gen Forward Network to enhance student support initiatives for first-time freshmen and vulnerable student populations. * Ensures program promotion and student engagement efforts in collaboration with the Marketing department. * Leads the development of policies and processes related to academic intervention and student success programming. * Represents the Office of Student Success in institutional strategic planning and enrollment management discussions. * Other duties as assigned. Minimum Qualifications * Master's degree in Higher Education Administration, Administration, Student Affairs, Counseling, Educational Leadership, or a related field. * Three (3) years of progressive experience in student success, academic intervention, retention programming, or student support services. * Supervisory experience managing professional staff in an educational setting. * Experience utilizing data analytics to assess and drive student intervention strategies. * Knowledge of academic policies, probation/suspension procedures, and student success models Preferred Qualifications * Experience with customer relation management systems, student information systems, and relevant enterprise application services (e.g., Slate, Banner, or similar platforms). * Familiarity with best practices in student retention and intervention models, particularly in a community college setting. * Demonstrated experience collaborating across departments to enhance student success outcomes. * Budget management and strategic resource allocation experience. Knowledge, Skills, and Abilities * Strong leadership, problem-solving, and decision-making skills. * Ability to analyze student success data and use findings to inform intervention strategies. * Excellent interpersonal and communication skills to engage with multipe stakeholders. * Comprehensive understanding of academic policies, probation/suspension processes, and retention initiatives. * Proficiency in CRM, SIS, and LMS platforms (e.g., Slate, Banner, Brightspace D2L). * Ability to foster cross-departmental collaboration to ensure wraparound student support. * Ability to develop, implement, and assess strategic plans to enhance student persistence and completion rates. The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview. First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position. In order to be considered for the position, the following items must be uploaded: * Resume * Cover letter * Unofficial Transcripts A summary of our benefits can be found below: ***************************************************** Incomplete applications will not be considered. The TBR does not discriminate on the basis of race, color, religion, creed, ethnicity, or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: LeVetta Hudson, Vice President of People & Culture, *********************, 737 Union Ave, Memphis, TN 38103, ************. See the full non-discrimination policy.

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has four campuses/centers from which it offers over 100 programs and over 20 technical certificate programs. We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools. We invite you to become a part of the Southwest Team! Title: Director - Office of Student Success Employee Classification: Other Professionals Institution: Southwest Tennessee Community College Department: Student Success Campus Location: STCC - Multiple Campus Locations Job Summary The Director of the Office of Student Success provides strategic leadership and oversight for student intervention programs, ensuring alignment with institutional retention and completion goals. This position is responsible for developing, implementing, and evaluating data-driven academic support strategies for first-time freshmen, students on academic probation, and reentry students. The Director supervises all professional staff, manages program effectiveness, and collaborates with multiple departments to enhance student persistence and success. The Director is responsible for budget planning, strategic resource allocation, and institutional reporting on intervention effectiveness. Job Duties Reports to the Dean of Students and ensures that all intervention programs align with institutional retention and completion goals. Provides leadership for the Office of Student Success, overseeing all student intervention programs. Supervises all professional staff, including the Assistant Director, Navigators, Success Coaches, Reentry Coaches, and the Early Alert Manager. Assigns caseloads to intervention specialists to ensure targeted student support. Oversees budget planning and resource allocation for intervention programs. Collaborates with Institutional Research to assess and track intervention effectiveness, retention data, and programmatic impact. Leads faculty engagement efforts related to early alert submission, intervention strategies, and student support initiatives. Works with Admissions, K-12 Partnerships, and Workforce Development to implement targeted interventions for dual enrollment students, stop-out students, and students on academic suspension. Serves as a member of the Quality Enhancement Plan (QEP) implementation team, ensuring OAI's alignment with institutional student success initiatives. Partners with Financial Aid to coordinate FAFSA completion efforts and Federal Work-Study funding for Peer Mentors. Coordinates with TN Achieves and First Gen Forward Network to enhance student support initiatives for first-time freshmen and vulnerable student populations. Ensures program promotion and student engagement efforts in collaboration with the Marketing department. Leads the development of policies and processes related to academic intervention and student success programming. Represents the Office of Student Success in institutional strategic planning and enrollment management discussions. Other duties as assigned. Minimum Qualifications Master's degree in Higher Education Administration, Administration, Student Affairs, Counseling, Educational Leadership, or a related field. Three (3) years of progressive experience in student success, academic intervention, retention programming, or student support services. Supervisory experience managing professional staff in an educational setting. Experience utilizing data analytics to assess and drive student intervention strategies. Knowledge of academic policies, probation/suspension procedures, and student success models Preferred Qualifications Experience with customer relation management systems, student information systems, and relevant enterprise application services (e.g., Slate, Banner, or similar platforms). Familiarity with best practices in student retention and intervention models, particularly in a community college setting. Demonstrated experience collaborating across departments to enhance student success outcomes. Budget management and strategic resource allocation experience. Knowledge, Skills, and Abilities Strong leadership, problem-solving, and decision-making skills. Ability to analyze student success data and use findings to inform intervention strategies. Excellent interpersonal and communication skills to engage with multipe stakeholders. Comprehensive understanding of academic policies, probation/suspension processes, and retention initiatives. Proficiency in CRM, SIS, and LMS platforms (e.g., Slate, Banner, Brightspace D2L). Ability to foster cross-departmental collaboration to ensure wraparound student support. Ability to develop, implement, and assess strategic plans to enhance student persistence and completion rates. The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview. First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position. In order to be considered for the position, the following items must be uploaded: Resume Cover letter Unofficial Transcripts A summary of our benefits can be found below: ***************************************************** Incomplete applications will not be considered. The TBR does not discriminate on the basis of race, color, religion, creed, ethnicity, or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: LeVetta Hudson, Vice President of People & Culture, *********************, 737 Union Ave, Memphis, TN 38103, ************. See the full non-discrimination policy .

Our Mission: Enable individual persons who have serious mental illness, co-occurring substance use disorder and/or a dual diagnosis of SMI and IDD live a life that is meaningful to them in the community on terms they define. Title: Hybrid Office Manager/Admissions Coordinator Summary of Job Description: Office Manager Support with general office needs, auditing, operations, and reports. Works closely with other departments to meet program goals. Admissions Coordinator Responsible for end- to -end process for admission of a new member to the Memphis House Program along with the assistance of admissions to the TN SOS Program. The Admissions Coordinator will work in partnership with the Community/Program Director, Sr. Director of Outreach and Admissions, and other internal teams. Specific Responsibilities: Office Manager: Update program telephone list as needed. Update Member residential assignments as needed. Support with uploading documents into the Electronic Health Record (EHR) including (but not limited to) the following: Physicals Dental Insurance Cards Discharge Paperwork Other Medical documents Collaborate with the PD and Case manager to ensure Census and Spacelist is correct and updated weekly. Run EVS (Eligibility Report) on all Members weekly. Ensure Member Treatment History is current in EHR. Order Supplies Monthly Ensure enrollment grid is up to date daily by 10 AM and submit reports as required Complete Program Contact Compliance Tracker daily and provide updates to PD as requested. Complete continuing educational requirements as aligned with regulatory compliance. Attend supervision sessions and meetings as scheduled with direct supervisor. Ensure the facility remains in compliance with state and licensure requirements and all facility needs are handled in a timely manner Other duties as assigned by the Program Director. Admissions: Contribute to continuous process improvement in best practices, and systems such as admissions tracking and tools and other documents, resources utilized by the admissions team Independently and collaboratively manages the admissions process end-to- end Facilitates interactions with member, collateral contacts, family, medical providers, and referral sources Manages and implements electronic health record related functions as they apply to the admission process and functions Works collaboratively with the Clinical Team to gather and provide needed information for clinical assessment. Submits authorizations with Managed Care Organizations and other payors as appropriate. Prepares internal admissions reports/deliverables as assigned Coordinates pre-admission tasks and processes related to the compilation of clinical information, scheduling of tours, and off-site evaluations and ongoing consultation with the member, family and associated professionals Maintain positive communication management with statewide providers including but not limited to hospitals, respite units, mobile crisis, foster care agencies, DCS, community advocacy groups, the criminal justice system, local law enforcement, and other sources of referrals Elicits, compiles and documents admissions relevant information including demographics, clinical history, and status, psychosocial and family information, historical course of treatment and provider placements, health statues, identification of the individual's personal goals and self -perceived needs, substance use and funding information. Brand Champion for the organization, clearly, professionally, and consistently articulating the company's mission, values, services, and case studies during contacts with referral sources Remain informed of developments in healthcare to support the organization's focus on growth, initiative, and innovation. In situations where Project Transition services are not appropriate; communicates with referral source and provides additional resources as able. Participate in departmental meetings as scheduled Additional Performance Expectations: Support and implement interventions and directives as directed by the Team. Always demonstrate compassion and concern when supporting a Member through embracing Project Transition and PCS Mental Health's Mission and Core Values. Approach Member engagement from a non-judgmental stance understanding that a Member's behavior is driven by experience, which may include trauma. Treat and speak to Members with supportive kindness even when a Member demonstrates intense behavioral or emotional actions. Staff will show Members dignity and respect for their values and lifestyles. Seek out appropriate support, consultation with Clinician or Psychiatrist (if applicable), in conjunction with the Program Director or obtain supervision, when they are uncertain about how to respond or support a Member effectively. Report back to the Treatment Team any observations of Member behavior that suggests Member may need additional treatment interventions and/or support. Engage with all external parties/ individuals with professionalism and with a positive customer service approach, understanding that they are always representing the organization. An understanding of and an agreement to value the concepts of a Trauma Informed workplace For all Full-Time Employees our benefit package includes: Paid Time Off Health Insurance available within 60 days of hire Company Paid Life Insurance STD/LTD Dental Insurance Vision Insurance Health Spending Accounts Able to participate in company 401K after 6 months of hire Company 401K match up to 3% All Employees have access to our Employee Assistance Program Qualifications: High School Diploma or equivalent (required), Associates degree (preferred) Proficiency with Microsoft software including Word, Excel, Access, Power Point, and Outlook (required). Ability to multi-task, prioritize and meet deadlines in a fast-paced environment. Ability to work independently and get projects completed in a timely manner. Ability to maintain consistent and punctual attendance. Strong analytical skills Strong interpersonal skills, flexible, patient, efficient, willingness to help. Self-directed team player Ability to maintain confidentiality.

Requirements 1. Must be 18 years of age or older 2. Valid Driver's license or state ID 3. Successful completion of a drug screen 4. Background results within company standards (i.e. no assault, bodily harm, possession of weapons or drug charge) 5. Minimum of a High School Diploma. Have obtained an undergraduate or graduate degree in related field. LPN or Bachelor's Degree preferred. 6. Must have CPR & First aid or must complete MSHN CPR/first aid class within first thirty days of employment. Certification must be repeated every 2 years. 7. Must provide a TB-Skin test result or complete test through MSHN within the first thirty days of employment. Test will be repeated annually. 8. Requires strong computer and Internet research skills, flexibility, and excellent interpersonal skills 9. Excellent oral and written communication skills. 10. At least 2 years office experience preferred.

Dove Family Dentistry is searching for an Office Manager to join and lead our team of dental professionals! We are proud to offer our community a comprehensive range of dental services, utilizing state-of-the-art technology and modern techniques. Our ideal candidate has strong leadership skills, impressive multitasking abilities, and a patient-focused mindset. If this sounds like you and you meet our qualifications below, submit your application today! Schedule Full-time Monday through Friday Some Saturdays 8:30 am to 5:00 pm Benefits Monthly bonus opportunities (collection-based) Medical, dental, vision, and life insurance Generous PTO and paid holidays Traditional and Roth 401(k) options Referral Bonus Program Free CE courses provided by our affiliated vendors Qualifications Prior hands-on dental office management experience is highly preferred Bilingual in Spanish is a plus INDHRFO02

To deliver consistent, high-quality patient and customer experience in a fast-paced environment encompassing retail, lab, and optometric services in order to support the key results of the organization. General Managers meet operational goals by ensuring the following responsibilities are implemented consistently, with an underlying commitment to the organization's values, the patients and customers, office staff, and excellence in execution. This position is responsible for: Fostering an office environment that is focused on consistently delivering exceptional patient/customer service Daily direct over-site of personnel and operations of the office, assigning specific tasks, duties, and schedules Keeping office staff up to date on required skills-based, policy, and procedure training Implementation of organization selling strategies Partnering with Marketing Manager to generate daily, weekly, monthly reports pertaining to sales, insurance, payroll, and staff Daily bank deposits and sending previous day's close totals to the Accounting Team Ensuring staff benchmark performance meets or exceeds office goals Scheduling staff in accordance with payroll guidelines set by the Market Manager or upper management Primary point of contact for weekly payroll accuracy of the office staff Technical Skills and Competencies: Excellent verbal and written communication skills Strong leadership, management, and team-building skills Strong analytical and computer skills Sound judgment, problem-solving and decision making Organizational skills Ability to perform all aspects in regard to optical prescriptions, measurements, product knowledge, adjustments, repairs, troubleshooting patient concerns, verify accuracy of orders Comprehension of vision and medical insurance Organizational and Compliance Duties: Support implementation of new technology and equipment Schedule meetings with staff to ensure the organization's policies and procedures are being communicated and adhered to Maintain compliance with the organization's confidentiality policy in accordance to the Health Insurance Portability and Accountability Act (HIPAA) Monitor processes to ensure compliance with the organization's policies and guidelines Inventory management: optical frames, lab, office supplies Maintaining and creating a safe, clean, organized and inviting environment for both patients/customers and staff by either assigned or assumed responsibilities

A client/employer of Insight Global is searching for a Supply Chain Coordinator to join their operations team. This person will report onsite 5 days a week and have the main responsibility of overseeing administrative functions, coordinating with internal departments, and maintaining a productive work environment. This role is essential for supporting staff, managing resources, and upholding company standards. Other responsibilities may include: -Oversee daily office operations, including systems, supplies, and equipment. -Maintain inventory and coordinate procurement of office essentials. -Manage office layout, repairs, and vendor relationships. -Supervise clerical functions and reception staff. -Manage executive calendars and coordinate internal communications. -Organize company events, team-building activities, and training sessions. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements -Bachelors degree -2+ years of experience -Experience in people management -Ability to use Microsoft Suite -Excellent written and verbal communication skills

Summary of Responsibilities: The Business Manager assists the Club General Manager and Administrative offices, as well as Corporate Finance & Human Resources, with various tasks necessary for baseball office operations. The tasks may include, but are not limited, facilitating gameday cash requirements, generating invoices for the club, making bank deposits either remotely or in person, assisting with seasonal payroll onboarding and processing, and answering general questions. This position may also assists with special projects and game day operations. Essential Functions of the Job: · Assist the Club General Manager in day-to-day activities · Provide assistance to Corporate Finance by handling activities such as bank deposits, gameday cash operations (as applicable), manual check creation, facilitating invoice and spend approvals, and interacting with vendors and customers · Manage onboarding and processing payroll for seasonal employees and ensure compliance with all relevant trainings and policies · Act as the I-9 Agent for all seasonal and front office staff; ensuring 100% compliance · Escalates local HR queries to the Corporate HR team as required · Create invoices for the billing of Club partnerships in NetSuite · Help staff with time and expense reimbursement submissions and manage credit card tracking for receipts and coding in Divvy/Bill.com · Work with regional finance team to complete month-end close tasks · Track and submit monthly sales commissions for front office staff · Assists with the collections of past due receivables · Bill Major League Baseball affiliate for reimbursables and maintain close relationships · Assist in the preparation and reporting of sales taxes · Order, organize, and ensure all office supplies are on hand and that all office machinery are in good working order · Create relationships with local community partners who supply office and business services or products · Manage and ensure timeliness with rent and other required payments · Provide reports from various systems to GM to make business decisions Qualifications Experience and Qualifications: · Associate or Bachelors degree preferred but not required · Experience in an office environment · Experience and knowledge of Microsoft Office, including Excel · Proven administrative experience supporting multiple people and departments · Experience working in an accounting environment and basic understanding of accounting principles · Excellent organizational skills, attention to detail and ability to multitask · Ability to maintain confidentiality and professionalism

Job Description Tim Hogan's Flooring in Lakeland, TN is seeking to fulfill Office Manager position. The job of the Office Manager is to provide day-to-day support for the store and its employees. The Office Manager plays an important role in the productivity of the store.This position is crucial for maintaining smooth operational paper and communication flow allowing the management team and sales team to concentrate on customers and sales. Duties Office Manager is responsible for material purchasing and receiving. Attend appropriate company sponsored training sessions to ensure continuous learning and improvement. Order and receive products to maintain an accurate count of inventory. Maintain awareness of operations best practices as part of ongoing discussions with your manager. Reconcile cash, checks, and cash drawers.Prepare bank deposits. Ensure accuracy in accounting for recording, posting, and balancing all customer transactions. Work with manager to plan, identify, and update price changes. Perform general office responsibilities. Requirements Education and Experience: High school diploma, or equivalent, is required. Experience with office management, bookkeeping, or related experience is required. An equivalent combination of education and experience is considered. Mathematical Skills: Understand and effectively communicate numerical data. Calculate figures and amounts such as discounts, interest, commissions, and percentages. Computer Skills: Knowledge of proprietary software system, including accounts payable, accounts receivable, bank transactions, purchase orders, and inventory management. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Nice To Haves Demonstrated proficiency in planning, organization, and communication skills. Manage emotions in order to maintain relationships and generate results. Work effectively in teams while motivating employees. Leverage the synergy of people working together. Display a high level of energy and a positive attitude. Benefits Health Insurance Dental Insurance Vision Insurance Paid Vacation

Job DescriptionDescription: OFFICE MANAGER | Desoto Healthcare Southaven, Mississippi Continuum Rehab Therapy is seeking an individual with medical office experience to join our therapy TEAM in the role of Rehab Coordinator at a skilled nursing facility in Southaven, Mississippi. Strong computer skills are a must. Basic Function The position provides clerical support for the Director of Rehabilitation and the Rehabilitation team at a local skilled nursing facility. The position has regular contact with staff members, patients, patients' families, physicians, nurses, and other staff as appropriate. About Our Company Continuum Rehab Therapy, LLC is a progressive, leading-edge rehab therapy company serving multiple states. There's a reason rehab is part of our name - it's the core of everything we do for our residents. For more information about this position, contact Lauren Berry (**********************) Be sure to check out our website, Continuum Rehab Therapy (continuumtherapy.com) Requirements: Experience in a medical office or the medical field Insurance verification experience Strong communication and social skills for interacting with patients and therapists Excellent writing skills are required Organized and good with time management

Job Profile Job Title: Office Administrator Employment Status: Full-Time, Non-Exempt Compensation: $22 - $24/hr. + Full benefits CNS, a Congruex Company, is looking for a Office Administrator to join our team. Learn more about our operating unit at: **************** Who Is Congruex Congruex designs and builds broadband and wireless communications infrastructure. The work we do enables everything in the modern world to operate, from healthcare and energy to transportation and social interactions. We deliver turn-key network solutions under a single platform by aligning our engineering and in-market construction operating units. Our vision is to be the best end-to-end provider of network services in the U.S. and our core values of GRIT connect everything we do. We are building tomorrow, together. Will you join us? Your New Job Job Summary: The Office Administrator in the Integrated Delivery Services of Congruex plays a key support role, helping to ensure the smooth operation of the office and assisting with administrative tasks related to large-scale telecom projects. This role involves a combination of organizational, logistical, and communication responsibilities, working across multiple departments to keep everything running efficiently. Job Responsibilities (Including, but not limited to): 1. Administrative Support: * Managing Documentation: They assist with organizing, filing, and maintaining project-related documentation (such as contracts, blueprints, permits, and reports), ensuring that all records are up to date, easily accessible, and properly archived. * Scheduling and Calendar Management: They handle the scheduling of meetings, conference calls, site visits, and other appointments for team members, managers, and external stakeholders. * Correspondence Handling: They manage incoming and outgoing communications, including emails, phone calls, and mail, ensuring that important information is passed on to the right people in a timely manner. 2. Coordination with Teams: * Project Coordination: They provide administrative support to project managers, engineers, and other team members, helping to track project timelines, milestones, and deliverables. * Team Liaison: They act as a liaison between different departments (engineering, construction, finance, etc.), ensuring that everyone has the information they need to keep projects on track. * Travel Arrangements: If team members need to travel for site visits, meetings, or conferences, the office administrator is often responsible for booking travel arrangements, including flights, accommodation, and transportation. 3. Support with Procurement and Resources: * Ordering Supplies and Equipment: They may assist with ordering office supplies, project materials, or other resources needed for day-to-day operations or specific projects. * Inventory Management: They help maintain office and project equipment inventories, ensuring that the right tools and materials are available when needed. 4. Assisting with New Hire Onboarding: * Onboarding Support: They will assist with the onboarding process for new employees, including scheduling and delivering Orientation, interfacing with hiring managers, scheduling travel (where necessary), setting up workstations, providing necessary documents, and helping new hires integrate into the team. 5. Data Entry and Reporting: * Entering Data: They may be responsible for entering project data into software systems (such as project management tools or ERP systems), ensuring that it's accurate and up to date. * Generating Reports: They help generate regular reports on project progress, budgets, or other key metrics, which can be shared with senior leadership or clients. 6. Document and Contract Management: * Contract Administration: They assist with organizing and tracking contracts with clients, vendors, and contractors, ensuring that all necessary paperwork is properly completed, signed, and filed. * Compliance and Regulatory Documentation: They help ensure that all necessary compliance documents are maintained, such as safety certifications, environmental reports, and project permits. 7. Meeting and Event Organization: * Preparing Meeting Materials: They organize and prepare materials for meetings, including agendas, presentations, and reports. They may also take meeting minutes and distribute them afterward. * Event Planning: If there are company events or team-building activities, they may be responsible for organizing logistics such as venue booking, catering, and invitations. 8. Financial and Billing Support: * Invoice Processing: They may assist with processing invoices, managing billing cycles, and ensuring that payments for services or materials are tracked and submitted on time. * Expense Tracking: They may help track office or project-related expenses, ensuring that budgets are adhered to. 9. Communication and Customer Relations: * Customer Interaction: They may be the first point of contact for clients or vendors reaching out to the office. They help manage relationships by addressing inquiries and ensuring that the needs of external stakeholders are met promptly. * Internal Communication: They help maintain good communication within the team by disseminating important information, reminders, and updates. 10. General Office Management: * Maintaining Office Environment: They ensure the office is well-organized, comfortable, and functional, overseeing office cleanliness, equipment maintenance, and general workplace efficiency. * Handling Office Budgeting: They may assist with managing the office budget, ensuring that spending on supplies, services, or utilities stays within predefined limits. 11. Problem Solving and Ad Hoc Tasks: * Handling Issues as They Arise: As problems arise-whether related to scheduling, documents, equipment, or team coordination-the office administrator works quickly to resolve them. * Supporting Special Projects: They may assist with special projects or ad hoc tasks, depending on the needs of the business at any given time. Required Skills & Qualifications: * High School diploma or GED * Minimum 3+ years of previous experience in office administration or a related role. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook). * Familiarity with Microsoft office software. * Excellent written and verbal communication skills. * Strong organizational skills. * Ability to multitask and prioritize work effectively. * Keen attention to detail. Preferred Experience: * Some experience with onboarding new employees Why Work At Congruex No matter what role you play, you are an important part of the One Congruex Family. We offer: * Medical, Dental & Vision Benefits * 401(k) Program with a Company Match. * Free Wellness Resources & Marketplace Discounts * Paid Maternity & Parental Leave * Paid Basic Life Insurance & Voluntary Options * The pillars of Congruex culture are GRIT, safety, inclusion, and family. The Fine Print: We will determine salary based on skills and experience in relation to the function of the role, as well as equity to employees in similar roles. Some benefits have eligibility criteria. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. This document does not create an employment contract, implied or otherwise, other than an "at-will" employment relationship.