Office manager jobs in Missoula, MT

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Reservations Manager
AMB West 3.8
Office manager job in Emigrant, MT
About the Blank Family of Businesses Arthur Blank is the Chairman and Owner of the Blank Family of Businesses and Co-Founder of The Home Depot, the world's largest home improvement retailer and second largest retailer in the United States. Arthur's family of businesses portfolio includes The Arthur M. Blank Family Foundation, National Football League's Atlanta Falcons, Mercedes-Benz Stadium, PGA TOUR Superstore, Major League Soccer's Atlanta United FC, and AMB West. While diverse in nature with unique operations and customers, all of these businesses are run based on a common set of core values, which focus on developing customer relationships, treating Associates with respect and supporting communities. About AMB West We believe that Montana's unique ability to connect people to each other and to nature has the power to build stronger, healthier, happier communities, and that we have a role in preserving Montana's beauty for future generations. Like all the businesses within the Blank Family of Businesses, AMB West is a highly purpose-driven organization devoted to positively impacting the lives of its guests. AMB West consists of Mountain Sky Guest Ranch, West Creek Ranch, Paradise Valley Ranch, and Auster at Dome Mountain. In addition to these exceptional properties, there are additional plans for continued growth which will exponentially increase the positive impact on the Paradise Valley region. Mountain Sky Guest Ranch: Mr. Blank purchased Mountain Sky Guest Ranch in 2001 and it became the first company in the Blank Family of Businesses. His ownership of the ranch is driven by his and his family's love of the outdoors and their commitment to enriching family experiences; building strong communities; and the active, enlightened preservation of the environment. Arthur first discovered Mountain Sky while on family vacation. Just south of Bozeman, Montana, Mountain Sky Guest Ranch (MSGR) is nestled within more than 10,000 acres of beautiful, rugged countryside in the southeastern corner of the Montana Rockies. Located just 30 miles from the north entrance of Yellowstone Park in an area appropriately named Paradise Valley, this secluded spot is known for its majestic scenery, peaceful atmosphere and outdoor adventure activities. Catering to guests who are looking for a relaxing getaway and sincere Western hospitality in a glorious setting, this beautiful ranch has topped the list of upscale guest resorts in the American West. West Creek Ranch: West Creek Ranch is located adjacent to Mountain Sky Guest Ranch and is a part of AMB West Philanthropies, which comprises the non-profit interests of the Arthur M. Blank Family Foundation in the Western United States. This includes AMB West Community Fund, AMB West Conservation, AMB West Base Camp, and AMB West Challenge Course. West Creek is a 6,600- acre working ranch bordered by the Yellowstone River and Gallatin National Forest. Arthur Blank has transformed the property into an inspired space being offered by invitation-only to select non-profit partners, business partners and associates of the Blank Family of Businesses. The ranch provides an intimate setting for meetings, leadership development, community building, inspiration and connection. Working with select non-profit partners, The Arthur M. Blank Family Foundation brings together leaders across sectors to address today's most urgent challenges. During their week-long think tank, West creek provides 5-star service and recreational amenities that allow participants to focus on innovation and creative problem-solving. Paradise Valley Ranch: Paradise Valley Ranch offers an extraordinary hunting opportunity and is located south of Livingston, MT in hunting district 314 north of Big Creek. Dedicated to conserving our lands for future generations while also serving our community by being good neighbors, This ranch offers elk hunts guided by skilled staff and allows fellow Montanans a quality opportunity to harvest an elk from an over-populated herd. Auster at Dome Mountain: Auster at Dome Mountain is the newest project from the AMB West team - a hospitality venture coming to life in the heart of the Greater Yellowstone Ecosystem. The AMB West team is developing a hospitality venture on the riverfront acreage of the property that will be open to the public and operational year-round. Currently in development, the project will include 20 cabins, a restaurant and bar, a small coffee shop, and a seasonal outdoor pool. With opportunities for outdoor education, recreation, wildlife watching, and winter exploration, the ranch is designed to offer all guests an immersive experience whether they are stopping by for lunch or staying for a week. Who we are We use our core values as a compass to guide our decisions because they are our North Star. If we live our core values daily, we know everything else will take care of itself. We enjoy a culture rooted in giving back to others through our time, talents, labor, and financial commitment. We are successful when we collaborate with and value each other like family, maintain a hunger to delight guests and continuously innovate, listen closely for even the smallest need for improvement, stand up for convictions, and genuinely own our responsibilities. Actively Listen - Take an active role in listening by being present in the moment, using healthy body language, and ensuring joint understanding. When we read between the lines and hear what others are saying and what they are not saying, we encounter amazing opportunities to go the extra mile in serving them. Collaborate - Realize that we are better together than we are alone. We achieve much better results when others have the opportunity to add their diverse perspectives. Be open to feedback and actively seek input from a variety of people at varying levels because the best ideas come from those who are closest to those we serve. Engage in Servant Leadership - Put others ahead of yourself even when it's difficult. Find opportunities to lead by example in the way you pitch in and help others. Giving back to others is at the heart of what we do. Build Relationships - Cultivate trust in relationships by showing respect and sensitivity. Invest time in helping others to continuously improve by listening to their ideas and helping them to continuously improve. Own Results - Own issues you encounter even when they are outside of your area of responsibility by taking action or seeking out the needed resolution. You are empowered and expected to take risks aimed at exceeding the expectations of our guests. Take advantage of this rare opportunity by utilizing available resources. Position Summary *Please note this position is for our new property, Auster at Dome Mountain* As the Reservations Manager, you'll be the first point of contact for future guests - helping them plan memorable stays through clear communication, attention to detail, and genuine hospitality. You'll manage inquiries, bookings, and guest communication using our HMS. This is a foundational role on the guest services team and an opportunity to help create an outstanding experience from the very beginning. Role and Responsibilities Guest Communications Welcomes guests from all backgrounds with kindness and curiosity Brings a positive attitude, genuine warmth, and a team-first mindset Communicates clearly and listens with care Handle all incoming reservation inquiries via phone, email, and online platforms with professionalism and warmth Manage the phone system for the full property: restaurant reservations, activities inquiries, housekeeping requests, etc. Respond to online guest reviews Identify opportunities to enhance the guest experience and upsell offerings when appropriate Educate guests about activities that are offered and assist in booking on-site activities Office Work Assist General Manager in tracking room availability, room rates, and P&L Enter and manage bookings, modifications, and cancellations using HMS Responsible for booking groups, events, and private dining room reservations Daily, weekly and monthly reporting in coordination with general manager and finance team Maintain accurate guest records and ensure special requests and preferences are clearly documented Collaborate with operations and guest services teams to ensure seamless arrivals and personalized stays Assist with pre-arrival planning and guest communication Is adaptable, tech-savvy, and comfortable using booking or HMS/PMS systems Closely monitor OTA (online travel agencies) and digital marketing Training Train and inform other front office staff to adhere to policies and procedures Qualifications Experience in hospitality, reservations, or guest services. Including, but not limited to, room rates, P&L, reporting, and administrative duties. Familiarity with HMS systems (or other PMS platforms) Experience with digital marketing and sales preferred Comfort with technology and working across multiple systems Benefits Competitive salary DOE Private room in shared housing available. While we do love our furry friends, we unfortunately do not have pet friendly housing. Health benefits, PTO, 6% matching 401k and more
$51k-67k yearly est. 20h ago
Branch Administrator
The Overhead Door 3.8
Office manager job in Missoula, MT
The Position Reporting to the Warehouse Manager, the Warehouse Administrator is responsible for all administrative functions for the warehouse, including: expediting customer pick-ups and shipouts, preparing all shipping documentation, and selling and filing supply only sales orders. This is a full-time temporary position for possibly 3 months. Qualifications Applicants shall meet the following requirements: High School diploma required 1-3 years administrative experience required Ability to interface well with various levels of employees within the company Communicate effectively and professionally with customers and external contacts inside and outside the organization Proficient in MS Office products including Word and Excel Ability and willingness to become familiar with various product lines Accurately handle multiple tasks simultaneously Exceptional organizational skills required Ability to meet designated deadlines Our employees enjoy a great work environment with competitive pay and excellent benefits. We provide comprehensive technical and product training. Applications will be accepted until the position has been filled. Responsibilities include: Selling and filing supply only sales orders Responsible for ensuring the timely pickup and ship outs of supply only orders Calling customers to advise of product arrival Creating branch transfers Preparing documentation for all pickup and ship outs
$37k-42k yearly est. Auto-Apply 3d ago
Guest Services Manager
Knightsbridge Capital Corporation
Office manager job in Bonner-West Riverside, MT
Join the Team at Montana's Premier Luxury Ranch Resort! About at Paws Up Montana: Nestled on a breathtaking 37,000-acre ranch, Paws Up Montana embodies the spirit of the American West. As a family-owned, award-winning destination, we inspire both guests and team members alike. Position: Paws Up Montana is seeking a Guest Services Manager to assist in ensuring flawless, upscale, professional service to our guests while ensuring to exceed their expectations. What We Offer: Medical, Dental, Vision Insurance 401K with Employer Match Paid Time Off - 9 Floating Holidays and 15 Personal Days Career Development and Advancement Opportunities Life Insurance, Long Term, and Short-Term Disability Employee Assistance Program (5 free counseling sessions) Referral Bonus Program (Get paid $250 to recruit) Carpool Reimbursement ($5-$20/Day) Employee Discounts on Merchandise (30% on select items in our retail store) Employee Lunch Provided Primary Responsibilities: Proactively ensure guest transportation experience is a Forbes Five Star level, operating in all locations of Paws Up as the leader of the guest transportation experience. Oversee all aspects of guest transportation, including but not limited to airport transfers, luxury car services, and on-property transportation. Anticipate and fulfill the unique transportation needs of all guests, ensuring a seamless, personalized experience from arrival to departure. Maintain a fleet of luxury vehicles, ensuring they are in pristine condition, fully equipped with amenities, and ready to deliver a Forbes Five Star experience. Conduct daily inspections and coordinate preventative maintenance to maintain vehicles in impeccable condition; conduct ongoing inspections throughout the day, in the operation, ensuring any and all guest vehicles are in pristine condition. Lead a team of highly trained transportation team members, ensuring they embody the professionalism and attentiveness expected at a Forbes Five-Star property. Provide ongoing training focused on luxury service standards, guest interaction, and safety protocols. Foster a culture of excellence, motivating the team to deliver outstanding service consistently. Develop and implement precise transportation schedules that maximize efficiency while minimizing guest wait times. Coordinate transportation logistics for all guests, special events, and group arrivals, ensuring flawless execution. Collaborate closely with other departments, such as concierge, housekeeping, and security, to ensure a cohesive guest experience. Act as the primary point of contact for all transportation-related guest inquiries, requests, and concerns, ensuring timely and satisfactory resolutions. Act as the primary point of contact for all transportation-related guest inquiries, requests, and concerns, ensuring timely and satisfactory resolutions. Ensure the highest level of discretion and confidentiality when handling any and all guests. Implement rigorous safety protocols for all transportation services, ensuring compliance with local and international standards. Conduct regular safety briefings and training sessions for transportation staff. Ensure that all transportation activities are conducted with the utmost attention to guest safety and comfort. Develop and manage the transportation department's budget with a focus on cost-effectiveness while maintaining the highest standards of service. Prepare detailed financial reports and forecasts for senior management. Maintain comprehensive records of transportation activities, including vehicle maintenance, guest feedback, and incident reports. Generate regular reports on operational performance, guest satisfaction metrics, and budget adherence for executive review. Ensure all documentation aligns with Forbes Five-Star standards for accuracy and professionalism. Oversee the interviewing and hiring of all Guest Service driver, detailers, valet and any other position under the transportation umbrella. Invest in team members with their long term success in mind, setting accurate and frequent goals with best in class service in mind. Communicate with all departments to provide a best-in-class transportation experience. Positive, engaging personality with strong interpersonal skills. Maintain a professional demeanor on the phone, in person, and through other methods of communication Willingness to amend responsibilities and functions based on guest need Ability to work flexible hours Looking for Team Members with: Educational Requirements : Bachelor's Degree in Hospitality or Business filed, or similar work experience/training 2+ years' experience in high-end customer service Licensure/Permits Required : Valid Driver's license with good driving record Knowledge of Computer Hardware or Software : Proven ability to lead and manage a team Knowledge of world class hospitality and customer service management Knowledge of Forbes Five Star standards Must be proficient in computer skills Must be proficient in all Microsoft Office programs (Outlook, Excel, Teams, Word) Experience with Maestro Property Management Systems preferred Previous Experience Required : Work experience in a Forbes four or five-star resort/hotel is preferred Minimum of 5-year Managerial/Supervisory Experience required Working Conditions : This position will be performed in a busy indoor and outdoor setting. Ability to lift and/or carry 60-80 lbs of luggage. Availability to work flexible hours, including evenings, weekends, and holidays, to meet the demands of the resort and its guests. On-call status to address any urgent transportation needs If you are passionate about hospitality and ready to take on a new challenge at a prestigious resort, we would love to hear from you. Apply today to join our dynamic team at The Resort at Paws Up! Paws Up Montana provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
$34k-44k yearly est. Auto-Apply 7d ago
Office Manager
Glass Doctor
Office manager job in Bozeman, MT
We specialize in all things glass. Established in 1962 with one shop in Seattle, Wash., today Glass Doctor offers quick and affordable glass services to business, home, and auto owners at more than 270 locations across the United States and Canada. Our team of qualified experts lives our code of values of Respect, Integrity, and Customer Focus while having fun in the process! We hire reliable, friendly, and customer service-focused glass professionals and office staff who are dedicated to creating a delightful customer experience. As Office Manager, you are a key member of the team and represent Glass Doctor on sales and support calls. You are responsible for proactively generating sales as well as handling service requests and customer complaints. Exemplifying our code of values, you show respect and courtesy to all customers and employees. This position is for you if you are self-motivated, energetic, and results oriented with a high level of work intensity and a bias for action. You are driven to provide the highest level of customer service and satisfaction and able to effectively manage a variety of situations on a day day-to-day basis. Specific Responsibilities: Meet or exceed monthly sales goals Receive incoming calls in professional and courteous manner Perform marketing and sales functions to sell additional work and earn business Complete work orders, return customer calls, and respond to customer complaints Perform other duties as needed which may include cross-training in related positions Organization skill Job Requirements: Prior experience in the auto and/or flat glass industry is a plus Computer literate, with working knowledge of work processing, business software and spreadsheet applications Proficiency to navigate tablet based technology Excellent communication skills Good organizational and time management skills Professional appearance and personality Benefits: Benefits package available after Health insurance, dental, vision, life, Aflac We are actively interviewing for this position - Apply today and our hiring manager will follow-up! Compensation: $20.00 - $28.00 per hour Around here, we're not just glass experts. We're skilled craftsmen. Makers. Doers. Problem solvers. We're helping our customers make their homes the best they can be, and their cars as safe as possible. Come join a brand rich in tradition, big on collaboration and learning. A place where your ideas and expertise are valued above all. After all, without your vision, our customers couldn't achieve their own. Notice Synergistic International LLC is the franchisor of the Glass Doctor franchised system. Each Glass Doctor franchised location is independently-owned and operated by an independent franchisee performing services. As a service to its independent franchisees, Synergistic International LLC lists employment opportunities available throughout the franchised network so those employment opportunities may be conveniently found by interested parties at one central location for brand management purposes only. Synergistic International LLC is NOT the employer seeking help. The only employer is the independent franchisee who has listed its available positions on this website. *Acknowledgement I acknowledge that each independent Glass Doctor franchisee hires and determines the terms and conditions of employment for its own employees. Any employment benefits, compensation and employment practices vary by location. Neither Synergistic International LLC (“Franchisor”) nor its affiliates have the power to: (1) hire, fire or modify the employment condition of franchisee's employees; (2) supervise and control franchisee's employee work schedule or conditions of employment; (3) determine the rate and method of payment; or (4) accept, review or maintain franchisee employment records. Synergistic International LLC is NOT the employer and/or joint employer for: (i) any of the job opportunities listed on this website; (ii) any of the independent franchisees; and, (iii) any of the employees of the independent franchisees.
$20-28 hourly Auto-Apply 60d+ ago
Manager - Business Growth Enablement
American Express 4.8
Office manager job in Helena, MT
At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express. American Express is a leading global payments, network, and travel company, backed by one of the world's most recognized brands. American Express is unique in the payments industry as an issuer of cards as well as a worldwide network that processes millions of merchant transactions daily. We offer the broadest array of charge, credit, prepaid and co brand cards for consumers, small businesses, midsize companies, large corporations and many of the biggest companies in the world. Global Commercial Services (GCS) is a core operating group of American Express and has delivered robust growth over the past decade. GCS partners with corporate clients to help them manage travel expenses and make purchases through proprietary payment solutions and expense management tools. The **Global Corporate Payments B2B Expansion / Deal Advisory Manager** will be responsible for expansion sales across our large and most strategic customers in US markets within our Global Commercial Services (GCS) division. **Overall responsibilities:** + Growing and entrenching business by expanding or cross selling the American Express B2B payment suite to existing GCG/LM clients. + Responsibilities will also include working closely with Global and Large (G&L) CLM teams to identify top B2B opportunities, enhance customer relationships to drive program growth, profitability and client satisfaction. + Role will be required to partner with key SMEs within American Express to ensure robust payment programs are achieved and implemented. + Ongoing program oversight to ensure sustainable supplier management will be a critical component of long term responsibility. + Strong relationship and program management skills will also be required to facilitate SME involvement in designing and implementing robust programs. + The candidate must have the ability to build relationships with key decision makers within existing payments programs to demonstrate the value drivers of American Express payment tools. + The candidate will work closely with our GMNS (MA, COE, CLM) partners to drive enablement success. + The candidate will be responsible for leading key discussions focused on integrating B2B tools with organization's ERP systems as well as conducting full P2P work stream discussions. + The candidate should have a good understanding of our clients technical environments, including ERP systems, procurement systems and P2P solutions **Qualifications:** + Strong track record of identifying and closing complex B2B deals with proven results + Effective communication skills taking a consultative approach to service, sell, entrench and drive success + Strong interpersonal skills to partner with American Express SMES to consult with the client about best practices and other B2B solutions + Ability to build relationships and effectively communicate with Procurement, Finance and Treasury professionals + Strong interpersonal skills to identify and share best practices + Experienced at leading and executing on sales strategies, presentations and subsequent negotiations + Strong financial and analytical skills + Experienced in sourcing and qualifying leads and managing a pipeline of multiple accounts, researching and understanding customer needs, and planning strategically to close the sale through solutions selling + Proven as tenacious, focused and results-oriented + Must be able to work in a virtual environment **Qualifications** Salary Range: $103,750.00 to $174,750.00 annually bonus benefits The above represents the expected salary range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors. We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally: + Competitive base salaries + Bonus incentives + 6% Company Match on retirement savings plan + Free financial coaching and financial well-being support + Comprehensive medical, dental, vision, life insurance, and disability benefits + Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need + 20 weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy + Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) + Free and confidential counseling support through our Healthy Minds program + Career development and training opportunities For a full list of Team Amex benefits, visit our Colleague Benefits Site . American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions. We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually. US Job Seekers - Click to view the " Know Your Rights " poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: *************************** Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions **Job:** Sales **Primary Location:** United States **Schedule** Full-time **Req ID:** 25022862
$103.8k-174.8k yearly 9d ago
Customer Experience Manager
Brightree 4.3
Office manager job in Montana
Brightree is a wholly owned subsidiary of ResMed (NYSE: RMD, ASX: RMD). When you work at Brightree, it's more than just a job. You'll be part of a team that's driving innovation and leading the way in cloud-based patient management software. The technology allows us to provide the tools for better outcomes but at our heart, we're really about people. We strive to positively impact our customers' businesses and the lives of patients every single day. The Customer Experience Team at RCM Manages the relationships between RCM Customers and the RCM Operations Teams. We train customers on RCM processes to ensure successful communication between teams in regard to customer specific requirements, while monitoring customer's business performance as it relates to RCM. We are always looking for ways to do things better, or a way to do things differently based on customer needs. The Customer Experience Manager will be a liaison- sharing metrics and reporting with customers on work performed by RCM, making best practice recommendations, and working internally with RCM Operations. The Customer Experience Manager works with Customers as well as Operational teams via telephone, various software applications, and email. The CEM must be able to maintain a high level of professionalism while working in a fast-paced environment. Let's talk about Responsibilities Build and foster strong relationships with customers and business partners. Onboarding new customers to RCM which includes organizing all onboarding calls and focused calls with Operational teams and providing necessary Go Live details to the Analytics team for customer setup. Manages all email communication and Salesforce cases created by customer and RCM Operations teams regarding assigned customer base. Performs Monthly Business Analysis around RCM related performance for assigned customer base: Including but not limited to- Denials Analysis/Trending, Outstanding Sales Orders, Unposted Deposits, AR Aging, AR Activity Trends. Attend internal Operations meetings with teams regarding outstanding issues/questions regarding assigned customer base. Keeps RCM Enabled Payer List Updated Monthly Provides leadership and motivation by addressing clear expectations, communicating specific performance feedback to the Operations teams, to ensure timely and thorough performance reviews using internal measurement/monitoring standards. Assist Customers and RCM Operations with End of Month Processes to ensure timely closure of customer GL Periods. Collaborates with worldwide resources to ensure effective knowledge, information sharing, and quick resolution of service performance issues. · Collaborates with all departments on any process gaps and initiates discussions for resolution. Acts as a liaison between all Brightree departments, ensuring timely communication and follow-up through proactive monitoring of the operational workflow and processes, working with the Sr Director & Director of Operations. Ensures adherence to objectives, operating policies and procedures, and strategic action plans for achieving goals Let's talk about Qualifications and Experience Passionate about customer service, with strong problem-solving skills focused on identifying and putting in place solutions for customers Computer literate and proficient in using MS office programs Analytical Thinker: Ability to solve issues quickly and effectively through a methodical, systematic approach Must have excellent attention to detail and an understanding of how to investigate and troubleshoot issues and find workarounds. The ability to work in a fast-paced environment Strong ethics and a high level of personal and professional integrity. An effective communicator with strong oral, written, and persuasive skills and the capability to deal with people at all levels in the organization. Exceptional organizational skills with a high level of attention to detail and the ability to multitask. Self-starter, results-driven, highly motivated, high energy. Brightree software and/or DME Billing Experience Bachelor's Degree Minimum of 5 years of related experience Salesforce Smartsheet Advanced Proficiency in Microsoft Excel Knowledgeable of federal and state laws and requirements relating to healthcare management. We are shaping the future at ResMed, and we recognize the need to build on and broaden our existing skills and continue to attract and retain the world's best talent. We work hard to offer holistic benefits packages, provide flexible work arrangements, cultivate a workforce culture that allows employees to grow personally and professionally, and deliver competitive salaries to our team members. Employees scheduled to work 30 or more hours per week are eligible for benefits. This position qualifies for the following benefits package: comprehensive medical, vision, dental, and life, AD&D, short-term and long-term disability insurance, sleep care management, Health Savings Account (HSA), Flexible Spending Account (FSA), commuter benefits, 401(k), Employee Stock Purchase Plan (ESPP), Employee Assistance Program (EAP), and tuition assistance. Employees accrue fifteen days Paid Time Off (PTO) in their first year of employment, receive 11 paid holidays plus 3 floating days and are eligible for 14 weeks of primary caregiver or two weeks of secondary caregiver leave when welcoming new family members. Individual pay decisions are based on a variety of factors, such as the candidate's geographic work location, relevant qualifications, work experience, and skills. At ResMed, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current base range for this position is: $45,000 - $62,000 For remote positions located outside of the US, pay will be determined based the candidate's geographic work location, relevant qualifications, work experience, and skills. Joining us is more than saying “yes” to making the world a healthier place. It's discovering a career that's challenging, supportive and inspiring. Where a culture driven by excellence helps you not only meet your goals, but also create new ones. We focus on creating a diverse and inclusive culture, encouraging individual expression in the workplace and thrive on the innovative ideas this generates. If this sounds like the workplace for you, apply now! We commit to respond to every applicant.
$45k-62k yearly Auto-Apply 3d ago
Customer Service Manager - State Farm Agent Team Member
Bethany Lentz-State Farm Agent
Office manager job in Bozeman, MT
Job DescriptionBenefits: 401(k) matching Bonus based on performance Competitive salary Opportunity for advancement Paid time off Training & development ROLE DESCRIPTION: As a Service Manager, you will generate the kind of exceptional client experiences that reinforce the growth of a successful insurance agency. Your attention to detail, customer service skills, and desire to help people make you an ideal fit. You will enhance your career while resolving customer inquiries, coordinating with other agency team members, and anticipating the needs of the community members you support. We look forward to connecting with you if you are the ideal customer-focused and empathetic team member we are searching for. We anticipate internal growth opportunities for especially driven and sales-minded candidates. RESPONSIBILITIES: Oversee the customer service team and daily operations. Develop and implement customer service policies and procedures. Handle escalated customer complaints and issues. Train and mentor customer service representatives. QUALIFICATIONS: 5+ years of experience in customer service, with 2+ years in a managerial role. Strong leadership and organizational skills. Excellent communication and problem-solving abilities.
$24k-37k yearly est. 23d ago
Billing Service Managers
JFF 4.4
Office manager job in Billings, MT
Jobs for Humanity is collaborating with Upwardly Global and with Billings Clinic to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life. Company Name: Billings Clinic Job Description Under the direction of department leadership, social service care manager staff provide services consisting of comprehensive case management, care coordination, continuing care services, and clinical social work services including crisis intervention and emotional support within the professional's defined scope of practice. In addition, the social services care manager is responsible for providing education addressing physical, psychosocial, financial, environmental, and other needs of patients and families and/or significant others. The social services care manager is part of an interdisciplinary team who promotes health and address medical and non-medical barriers. Essential Job Functions Supports and models behaviors consistent with Billings Clinic's mission, vision, values, code of business conduct and service expectations. Meets all mandatory organizational and departmental requirements. Maintains competency in all organizational, departmental, and outside agency requirements. Coordinates patient needs between support systems, healthcare professionals, community, and state agencies. Serves as a liaison between hospital, clinic, and community agencies to facilitate care coordination and the exchange of clinical and referral information. Advocates for and assists the patient as they move across the care continuum Treats all patients with compassion and respects individual rights to self-determination The responsibilities of the SW care manager are listed below, in order of priority and intended to ensure effective prioritization of tasks. Priority 1: - Reviews New Patients for Psychosocial Needs - Reviews Cerner census and ensures all patients are accounted for on assigned floor - Meets with unit assigned Care Manager at the beginning of every shift to determine which patients have complex psychosocial needs requiring social work assessment and discharge planning interventions - Collaborates with Care Manager to evaluate patients with psychosocial needs, including but not limited to, patients with the following needs: - Psychosocial Assessment - Crisis intervention/Trauma - Adjustment to illness/new diagnosis - Grief & bereavement, end-of-life concerns - Chronic substance abuse (assessment and referral) - Abuse and/or neglect (consultation) - Sexual assault - Advance Directives - Self-pay - Competency concerns - Homeless/Unsafe discharge - Guardianship/Adoption - Mental health/behavioral issues - Patients admitted from Skilled Nursing Facilities or Alternative Living Facilities - The Women's Center - mother and/or baby issues - Identifies patients and families needing support for emotional, social, and financial consequences of illness and/or disabilities - Accesses and mobilizes family and/or community resources to meet identified needs - Collaborates with the Palliative Care Team related to treatment, end-of-life decisions, and bereavement - Educates and communicates with multi-disciplinary team on any social, emotional, cultural, environmental, economic, and/or supportive care needs for targeted patients Priority 2: - Initiates and Coordinates Discharge Planning for Assigned Patients - Collaborates with Care Managers for resolution of complex patient problems and coordinates community resources as needed, to achieve desired treatment outcomes - Participates in discharge planning activities for complex patients, to ensure a timely discharge and to provide appropriate linkage with care providers, post-discharge - Intervenes with families exhibiting complex family dynamics which impact directly on patient care and plan for discharge - Communicates with Care Managers regarding the discharge planning status of all patients referred to Social Work - Notifies Care Management Department of newly identified resources or change in previously identified resources - Utilizes proactive discharge planning to engage the patient/family/caregiver in the development and implementation of the discharge plan - Discusses patient's discharge plan and needs with the care team - Documents discharge plan, patient's and/or patient's representative understanding of the plan, and their input to the plan, including refusal of discharge plan - Educates patient or patient representative regarding post-acute options, obtains a minimum of 3 choices for post-acute services, and documents choices per policy - Ensures authorization is obtained for post-discharge services, if required; follows-up with facility and/or payer daily, if authorization is not obtained within 24 hours - Contacts referral agencies to make post discharge arrangements for patients, including verification of bed availability - Confirms actual and projected discharge dates with patient, family, and/or patient representatives; ensures transportation is arranged - Updates post-acute providers of patient's discharge condition and final discharge plans - Reassesses and documents discharge needs throughout the patient stay at minimum every 3 days, or as patient condition changes; communicates changes with patient and/or patient representative Priority 3: - Attends MDRs, Department Meetings, and Additional Trainings - Attends MDRs on assigned units - Identifies anticipated discharge date for assigned patients - Attends 1400 afternoon huddles with charge nurse and nurse care manager to ensure action items from MDRs have been completed; escalates barriers to supervisor - Presents and discusses transition plans of assigned patients at MDRs - Provides Care Management Department Supervisor and/or Managers timely follow-up of action items discussed at MDRs before end of shift - Attends departmental meetings and/or trainings as scheduled Priority 4: - Leads Patient-Family Conferences - Assesses needs for discussion with patient, family, physician and care team regarding patient's care or discharge plan - Schedules and leads patient care conferences to resolve issues and provide clarification to patient, physician, and family Priority 5: - Escalates Barriers as Appropriate - Discusses barriers to discharge with attending physician and/or multi-disciplinary team; if unsuccessful or unable to resolve issues, escalates to Supervisor, Manager, or Director Insurance and Utilization Management - Maintains working knowledge of CMS requirements and readmission penalties - Maintains working knowledge of insurance/payer benefit - Documents accurately and in a timely manner in the Electronic Medical Record per program guidelines - Utilizes standards of professional practice in all documentation and communication consistent with organization/department policy as well as the Board of Nursing and ethical guidelines established and universally supported by the nursing profession - Assures documentation and patient information is secure and maintained in accordance with Billings Clinic policy, HIPPA, state and federal guidelines - Participates in continuing education, department planning, work teams and process improvement activities - Maintains current Licensure - Adheres to department and organizational policies addressing confidentiality, infection control, patient rights, medical ethics, advance directives, disaster protocols and safety - Demonstrates the ability to be flexible, open minded and adaptable to change - Maintains competency in organizational and departmental policies/processes relevant to job performance - Utilizes standards of professional practice in all communication with patients, support systems and colleagues consistent with the Board of Nursing and ethical guidelines established and universally supported by the nursing profession - Performs all other duties as assigned or as needed to meet the needs of the department/organization
$37k-45k yearly est. 15h ago
Office Manager/Bookkeeper
Bronwick Recruiting and Staffing
Office manager job in Bozeman, MT
Job DescriptionOffice Manager / Bookkeeper Job Type: Full-Time Compensation: $65,000 - $90,000+ per year (based on experience) Benefits: Full benefits package, including health insurance, paid time off (PTO), and additional perks. Job Summary We are seeking a highly organized and detail-oriented Office Manager / Bookkeeper to oversee daily operations and ensure the smooth functioning of our office. The ideal candidate will have strong leadership skills, proven experience in finance and bookkeeping (AR, AP, Payroll, Income Statements, Monthly Closing), excellent communication abilities, and a solid background in office management. This position involves managing administrative tasks, supervising staff, and coordinating various office functions to support our team effectively. Key Duties & ResponsibilitiesOffice Management & Administration Oversee daily office operations, ensuring efficiency and productivity. Manage schedules, including calendar management for executives and team members. Supervise and support administrative staff, fostering a collaborative work environment. Coordinate company meetings, training sessions, and other internal events. Assist with vendor management, ensuring quality service and maintaining strong supplier relationships. Maintain organized filing systems for both physical and digital documents. Oversee basic technology requirements and serve as liaison with the local technology provider. Manage front desk operations, including multi-line phone systems and customer inquiries. Provide administrative support to the CEO and General Manager as needed. Bookkeeping & Finance Manage Accounts Receivable (AR)-invoicing, posting payments, and making collection calls. Handle Accounts Payable (AP) and ensure timely and accurate payments. Process bi-monthly payroll for 25+ employees. Maintain accurate financial records, including reconciliations, income statements, and monthly closings. Assist with budgeting and prepare regular financial reports. Use QuickBooks for financial tracking and reporting. Human Resources Support HR functions such as recruitment, onboarding, and employee relations. Interface with HR platforms and maintain compliance with company policies and employment laws. Required Experience & Skills Proven experience in office management, bookkeeping, or a related administrative role. Hands-on experience with QuickBooks in a company with 25+ employees and bi-monthly payroll. Strong organizational and multitasking skills with excellent attention to detail. Exceptional written and verbal communication skills for professional interaction with staff, leadership, and clients. Experience handling AR, AP, payroll processing, reconciliations, income statements, and monthly closings. Previous supervisory or leadership experience strongly preferred. Position Details Job Type: Full-Time, On-Site Reports To: CEO & General Manager Environment: Fast-paced, team-oriented, and client-focused Compensation: $65,000 - $90,000+ annually, based on experience Benefits: Comprehensive benefits package (health insurance, PTO, and additional perks) How to Apply If you're an organized professional with strong bookkeeping and management skills-and you thrive in a collaborative environment-we'd love to hear from you. Apply today to join a team that values excellence, reliability, and attention to detail. #IND6
$26k-37k yearly est. 29d ago
Billing Service Managers
Jobs for Humanity
Office manager job in Billings, MT
Company DescriptionJobs for Humanity is collaborating with Upwardly Global and with Billings Clinic to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life. Company Name: Billings Clinic Job Description Under the direction of department leadership, social service care manager staff provide services consisting of comprehensive case management, care coordination, continuing care services, and clinical social work services including crisis intervention and emotional support within the professional's defined scope of practice. In addition, the social services care manager is responsible for providing education addressing physical, psychosocial, financial, environmental, and other needs of patients and families and/or significant others. The social services care manager is part of an interdisciplinary team who promotes health and address medical and non-medical barriers. Essential Job Functions Supports and models behaviors consistent with Billings Clinic's mission, vision, values, code of business conduct and service expectations. Meets all mandatory organizational and departmental requirements. Maintains competency in all organizational, departmental, and outside agency requirements. Coordinates patient needs between support systems, healthcare professionals, community, and state agencies. Serves as a liaison between hospital, clinic, and community agencies to facilitate care coordination and the exchange of clinical and referral information. Advocates for and assists the patient as they move across the care continuum Treats all patients with compassion and respects individual rights to self-determination The responsibilities of the SW care manager are listed below, in order of priority and intended to ensure effective prioritization of tasks. Priority 1: - Reviews New Patients for Psychosocial Needs - Reviews Cerner census and ensures all patients are accounted for on assigned floor - Meets with unit assigned Care Manager at the beginning of every shift to determine which patients have complex psychosocial needs requiring social work assessment and discharge planning interventions - Collaborates with Care Manager to evaluate patients with psychosocial needs, including but not limited to, patients with the following needs: - Psychosocial Assessment - Crisis intervention/Trauma - Adjustment to illness/new diagnosis - Grief & bereavement, end-of-life concerns - Chronic substance abuse (assessment and referral) - Abuse and/or neglect (consultation) - Sexual assault - Advance Directives - Self-pay - Competency concerns - Homeless/Unsafe discharge - Guardianship/Adoption - Mental health/behavioral issues - Patients admitted from Skilled Nursing Facilities or Alternative Living Facilities - The Women's Center - mother and/or baby issues - Identifies patients and families needing support for emotional, social, and financial consequences of illness and/or disabilities - Accesses and mobilizes family and/or community resources to meet identified needs - Collaborates with the Palliative Care Team related to treatment, end-of-life decisions, and bereavement - Educates and communicates with multi-disciplinary team on any social, emotional, cultural, environmental, economic, and/or supportive care needs for targeted patients Priority 2: - Initiates and Coordinates Discharge Planning for Assigned Patients - Collaborates with Care Managers for resolution of complex patient problems and coordinates community resources as needed, to achieve desired treatment outcomes - Participates in discharge planning activities for complex patients, to ensure a timely discharge and to provide appropriate linkage with care providers, post-discharge - Intervenes with families exhibiting complex family dynamics which impact directly on patient care and plan for discharge - Communicates with Care Managers regarding the discharge planning status of all patients referred to Social Work - Notifies Care Management Department of newly identified resources or change in previously identified resources - Utilizes proactive discharge planning to engage the patient/family/caregiver in the development and implementation of the discharge plan - Discusses patient's discharge plan and needs with the care team - Documents discharge plan, patient's and/or patient's representative understanding of the plan, and their input to the plan, including refusal of discharge plan - Educates patient or patient representative regarding post-acute options, obtains a minimum of 3 choices for post-acute services, and documents choices per policy - Ensures authorization is obtained for post-discharge services, if required; follows-up with facility and/or payer daily, if authorization is not obtained within 24 hours - Contacts referral agencies to make post discharge arrangements for patients, including verification of bed availability - Confirms actual and projected discharge dates with patient, family, and/or patient representatives; ensures transportation is arranged - Updates post-acute providers of patient's discharge condition and final discharge plans - Reassesses and documents discharge needs throughout the patient stay at minimum every 3 days, or as patient condition changes; communicates changes with patient and/or patient representative Priority 3: - Attends MDRs, Department Meetings, and Additional Trainings - Attends MDRs on assigned units - Identifies anticipated discharge date for assigned patients - Attends 1400 afternoon huddles with charge nurse and nurse care manager to ensure action items from MDRs have been completed; escalates barriers to supervisor - Presents and discusses transition plans of assigned patients at MDRs - Provides Care Management Department Supervisor and/or Managers timely follow-up of action items discussed at MDRs before end of shift - Attends departmental meetings and/or trainings as scheduled Priority 4: - Leads Patient-Family Conferences - Assesses needs for discussion with patient, family, physician and care team regarding patient's care or discharge plan - Schedules and leads patient care conferences to resolve issues and provide clarification to patient, physician, and family Priority 5: - Escalates Barriers as Appropriate - Discusses barriers to discharge with attending physician and/or multi-disciplinary team; if unsuccessful or unable to resolve issues, escalates to Supervisor, Manager, or Director Insurance and Utilization Management - Maintains working knowledge of CMS requirements and readmission penalties - Maintains working knowledge of insurance/payer benefit - Documents accurately and in a timely manner in the Electronic Medical Record per program guidelines - Utilizes standards of professional practice in all documentation and communication consistent with organization/department policy as well as the Board of Nursing and ethical guidelines established and universally supported by the nursing profession - Assures documentation and patient information is secure and maintained in accordance with Billings Clinic policy, HIPPA, state and federal guidelines - Participates in continuing education, department planning, work teams and process improvement activities - Maintains current Licensure - Adheres to department and organizational policies addressing confidentiality, infection control, patient rights, medical ethics, advance directives, disaster protocols and safety - Demonstrates the ability to be flexible, open minded and adaptable to change - Maintains competency in organizational and departmental policies/processes relevant to job performance - Utilizes standards of professional practice in all communication with patients, support systems and colleagues consistent with the Board of Nursing and ethical guidelines established and universally supported by the nursing profession - Performs all other duties as assigned or as needed to meet the needs of the department/organization
$33k-41k yearly est. 60d+ ago
Office Administrator Title and Escrow
Anywhere, Inc. 3.7
Office manager job in Bozeman, MT
Summary: Responsible for general reception and answering telephones as well as greeting customers and visitors. Provides assistance to the on-site Team Leader with necessary administrative activities, including vendor relationships, record retention, office organization, and general office operations. Essential Duties and Responsibilities include the following. Other duties may be assigned. Answers incoming telephone calls, determines purpose of callers, provide customer assistance if necessary and forwards calls to appropriate personnel or department. Receives and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Maintain office appearance, including cleanliness of closing rooms after each transaction. Maintain, order and receive all office supplies, including organization and neatness of supply area and inventory. Coordinate maintenance and repairs of all office equipment. Code and review all office related bills for accuracy, contact vendors with discrepancies. Prepare daily deposit and ensure delivery to the bank. Other duties may include typing correspondence, performing light data entry and facilitating incoming/outgoing mail. Assist on-site Team Leader in scheduling, coordinating, and follow-through on all new hire orientation and training plans. Establish tickler-system for PerformanceOne tasks such as playbooks, 90-day reviews, and annual appraisals. Assist on-site Team Leader in timely completion of applicable PerformanceOne activities. Troubleshoot and assist with office day-to-day issues. Qualifications/Experience: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Three to five years experience in an office environment. Pleasant phone voice. Excellent computer proficiency, including Word, Excel, Outlook, and Internet Ability to work independently as well as in a team environment. Strong written, oral communication and proofreading skills. Ability to manage multiple tasks simultaneously. Strong organizational skills. Proficient at word processing, E-Mail and data entry. Self-motivated, detail oriented and able to complete projects independently. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee is frequently required to lift up to 10 pounds. The employee is occasionally required to lift up to 25 pounds. The vision requirements include: close vision.
$36k-40k yearly est. Auto-Apply 22d ago
Guest Services Manager
Starlite Yellowstone
Office manager job in West Yellowstone, MT
←Back to all jobs at Starlite Yellowstone Guest Services Manager Starlite Yellowstone is an EEO Employer - M/F/Disability/Protected Veteran Status Guest Service Manager REPORTS TO: Assistant General Manager / General Manager ABOUT STARLITE YELLOWSTONE The Starlite Yellowstone, managed by Vista Host Management & Development Company, is situated just minutes from the West Entrance of Yellowstone National Park, making it a premier choice for adventurers and nature enthusiasts. Our property offers 100+ comfortable rooms with modern amenities and an indoor pool, providing a cozy retreat after a day of exploring the natural wonders of Yellowstone. As one of the top-rated hotels in West Yellowstone, we pride ourselves on delivering warm hospitality and exceptional guest experiences. POSITION SUMMARY The Guest Service Manager is a dynamic, multi-dimensional role responsible for coordinating front desk activities, managing reservations, and ensuring the complete satisfaction of all guests. This role involves handling communications across departments, managing guest requests, and supporting front-of-house operations. WHO IS THIS POSITION FOR? The Guest Service Manager role is ideal for someone who: Thrives in a fast-paced environment, handling multiple tasks simultaneously. Is passionate about guest service and can lead by example, maintaining a positive and welcoming atmosphere. Has strong communication and leadership skills, with the ability to train, supervise, and support front desk staff. Enjoys problem-solving and is capable of managing guest inquiries and escalations efficiently. WHY WORK FOR US? Competitive salary with opportunities for performance-based bonuses. Vacation / Sick / Bereavement / Holiday Pay. Health/Vision/Dental Insurance. Life / STD Insurance. 401k Program. Employee Discounts (Brand Hotels & Company Hotels). Free, Third-Party Employee Assistance Program (personal and professional). Growth opportunities within Vista Host's portfolio of properties. DUTIES AND RESPONSIBILITIES Ensure the front desk is tidy and fully stocked with necessary materials (e.g., key cards, guest packets, etc.). Train, supervise, and support front desk staff, ensuring that all front-of-house positions are covered throughout shifts. Recruit and train new employees to maintain a high level of guest service. Create, organize, and manage schedules for all front office employees. Assign tasks and monitor front desk performance to ensure timely, accurate customer service. Handle guest complaints and specific requests, providing prompt and effective resolutions. Troubleshoot emergencies and unexpected situations as they arise. Monitor office supplies and place orders as needed to maintain adequate stock levels. Review and respond to in-house and third-party guest reviews, ensuring feedback is addressed constructively. Perform other duties as assigned by management. POSITION REQUIREMENTS Must be able to communicate effectively in English, both written and verbally. Must be able to stand for long periods. Must be able to lift up to 20 lbs. Previous front desk or guest service experience is preferred but not required. Please visit our careers page to see more job opportunities.
$33k-43k yearly est. 60d+ ago
Front Office Manager
EOS Hospitality
Office manager job in Pray, MT
* Understands and upholds Chico's Mission, Employment Guidelines, policies and procedures. * Understands and follows all management policies and promotes Chico culture. * Oversee the daily operations of the Front Office/Reservations department. * Ensure exceptional guest service is consistently delivered. * Manage Front Office/Reservations staff, including hiring, training, and scheduling. * Implement and monitor policies and procedures to maintain workplace standards. * Coordinate with other departments to facilitate smooth operations. * Handle guest complaints and resolve issues promptly and professionally. * Maintain occupancy and room rates to optimize revenue. * Assist in preparing the department budget, and manage the budget accordingly * Conduct regular staff meetings and performance evaluations. * Ensure compliance with health and safety regulations. * Monitor key performance metrics and develop improvement strategies. * Oversee inventory management for front office supplies. * Is responsible for handling escalated Guest or Employee issues as needed * Is responsible for working alongside team members as scheduled. * Will act as MOD as needed. * Assists with on-boarding/training new employees. * Communicates staff issues to Managers, including coaching and discipline, in an ongoing, consistent manner. Addresses conflicts privately and uses proper documentation. * Assists in monitoring job satisfaction and individual development of staff. * Follows department training on all duties and tasks. * Answers telephone calls from guests seeking to make or cancel reservations. * Greets arriving guests, assigns rooms, issues keys, collects guest payment and billing information. * Answers guest requests for any special needs while in-house. * Is responsible for accurate accounting of cash drawers and other accounting processes. * Is responsible for daily opening and closing procedures. * Is responsible for following protocol for call-in and/or covering shifts. * Is responsible for adhering to departmental dress code and personal hygiene standards. * Is responsible for maintaining cleanliness and organization in departmental work area * Is responsible for Front Desk Gift Shop (including inventory, ordering, invoicing, etc.)
$33k-42k yearly est. 28d ago
CPC Processor Customer Support - 5181
Datavant
Office manager job in Helena, MT
Datavant is a data platform company and the world's leader in health data exchange. Our vision is that every healthcare decision is powered by the right data, at the right time, in the right format. Our platform is powered by the largest, most diverse health data network in the U.S., enabling data to be secure, accessible and usable to inform better health decisions. Datavant is trusted by the world's leading life sciences companies, government agencies, and those who deliver and pay for care. By joining Datavant today, you're stepping onto a high-performing, values-driven team. Together, we're rising to the challenge of tackling some of healthcare's most complex problems with technology-forward solutions. Datavanters bring a diversity of professional, educational and life experiences to realize our bold vision for healthcare. + **This is a Remote role (Call Center)** **- Full-Time: Monday - Friday 8am-4:30pm EST** **- Comfortable working in a high-volume production environment.** **- Processing medical record requests by taking calls from patients, insurance companies and attorneys to provide medical record status** **- Documenting information in multiple platforms using two computer monitors.** **- Proficient in Microsoft office (including Word and Excel)** **We offer:** **Comprehensive onsite/virtual training program followed by job shadowing with an assigned mentor** **Company equipment will be provided to you (including computer, monitor, virtual phone, etc.)** **Full Benefits: PTO, Health, Vision, and Dental Insurance and 401k Savings Plan and tuition Assistance** Pay ranges for this job title may differ based on location, responsibilities, skills, experience, and other requirements of the role. The estimated base pay range per hour for this role is: $15-$18.32 USD To ensure the safety of patients and staff, many of our clients require post-offer health screenings and proof and/or completion of various vaccinations such as the flu shot, Tdap, COVID-19, etc. Any requests to be exempted from these requirements will be reviewed by Datavant Human Resources and determined on a case-by-case basis. Depending on the state in which you will be working, exemptions may be available on the basis of disability, medical contraindications to the vaccine or any of its components, pregnancy or pregnancy-related medical conditions, and/or religion. This job is not eligible for employment sponsorship. Datavant is committed to a work environment free from job discrimination. We are proud to be an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. To learn more about our commitment, please review our EEO Commitment Statement here (************************************************** . Know Your Rights (*********************************************************************** , explore the resources available through the EEOC for more information regarding your legal rights and protections. In addition, Datavant does not and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay. At the end of this application, you will find a set of voluntary demographic questions. If you choose to respond, your answers will be anonymous and will help us identify areas for improvement in our recruitment process. (We can only see aggregate responses, not individual ones. In fact, we aren't even able to see whether you've responded.) Responding is entirely optional and will not affect your application or hiring process in any way. Datavant is committed to working with and providing reasonable accommodations to individuals with physical and mental disabilities. If you need an accommodation while seeking employment, please request it here, (************************************************************** Id=**********48790029&layout Id=**********48795462) by selecting the 'Interview Accommodation Request' category. You will need your requisition ID when submitting your request, you can find instructions for locating it here (******************************************************************************************************* . Requests for reasonable accommodations will be reviewed on a case-by-case basis. For more information about how we collect and use your data, please review our Privacy Policy (**************************************** .
$15-18.3 hourly 2d ago
Office Administrator Title and Escrow
Anywhere Real State Inc.
Office manager job in Bozeman, MT
Summary: Responsible for general reception and answering telephones as well as greeting customers and visitors. Provides assistance to the on-site Team Leader with necessary administrative activities, including vendor relationships, record retention, office organization, and general office operations. Essential Duties and Responsibilities include the following. Other duties may be assigned. Answers incoming telephone calls, determines purpose of callers, provide customer assistance if necessary and forwards calls to appropriate personnel or department. Receives and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Maintain office appearance, including cleanliness of closing rooms after each transaction. Maintain, order and receive all office supplies, including organization and neatness of supply area and inventory. Coordinate maintenance and repairs of all office equipment. Code and review all office related bills for accuracy, contact vendors with discrepancies. Prepare daily deposit and ensure delivery to the bank. Other duties may include typing correspondence, performing light data entry and facilitating incoming/outgoing mail. Assist on-site Team Leader in scheduling, coordinating, and follow-through on all new hire orientation and training plans. Establish tickler-system for PerformanceOne tasks such as playbooks, 90-day reviews, and annual appraisals. Assist on-site Team Leader in timely completion of applicable PerformanceOne activities. Troubleshoot and assist with office day-to-day issues. Qualifications/Experience: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Three to five years experience in an office environment. * Pleasant phone voice. * Excellent computer proficiency, including Word, Excel, Outlook, and Internet * Ability to work independently as well as in a team environment. * Strong written, oral communication and proofreading skills. * Ability to manage multiple tasks simultaneously. * Strong organizational skills. * Proficient at word processing, E-Mail and data entry. * Self-motivated, detail oriented and able to complete projects independently. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee is frequently required to lift up to 10 pounds. The employee is occasionally required to lift up to 25 pounds. The vision requirements include: close vision.
$29k-39k yearly est. Auto-Apply 22d ago
Office Administrator
Eflex Recruiting
Office manager job in Bozeman, MT
Job Description Our client specializes in fine art services for both residential and commercial clients, collaborating with private collectors, galleries, museums, and designers within the fine art and design industry. Their goal is to provide exceptional customer service and maintain unwavering integrity in all they do. They are seeking a talented and dedicated Office Assistant for a new role in their Bozeman, MT office. This position will be the first point of contact for clients and is crucial for maintaining the company's high standards of customer service. The ideal candidate will be adept at multitasking and problem-solving, with strong attention to detail. This role will provide significant on-the-job training and the opportunity to contribute to process improvement. Key Responsibilities: Answer phones and direct calls in a courteous and professional manner. Serve as the initial point of contact for new and existing clients, including museums, universities, and private collectors. Conduct detailed client intake calls, gathering all necessary information for installation projects, such as measurements, type of artwork, and other relevant details, to assist the installation team in preparing bids. This requires strong problem-solving skills due to the unique nature of each installation. Manage general office tasks, including organizing files, preparing and sending invoices to clients, and paying bills. Order and maintain inventory of office supplies. Complete required paperwork and documentation accurately and legibly, which may include work orders, delivery tickets, and condition reports. Maintain a clean, safe, and organized work environment. Adhere to proprietary agreements, such as non-disclosure and confidentiality, to ensure a high level of client security. Required Qualifications: High school diploma or GED required. Ability to communicate effectively, clearly, and professionally with clients, team members, and managers. Strong verbal and written communication skills with legible handwriting. Proficiency with accounting or invoicing software. High proficiency with standard office technology and software, including Microsoft Excel and Word. Proven ability to learn quickly and adapt to changing assignments, working conditions, and procedures. Strong work ethic and pride in work. Ability to work autonomously and as a team member. Ability to address workplace stress in a calm and controlled manner. Ability to pass a background check. Experience in an office environment, especially one that requires a significant amount of detail and precision. Preferred Experiences or Qualifications: Bachelor's degree in an art-related field. Experience in a museum, gallery, artist studio, or similar environment. Familiarity with standard museum practices, terminology, and art history. Benefits: Competitive hourly wage. Competitive PTO package. Life Insurance. 401K option. Medical, Dental, Vision care options.
$29k-39k yearly est. 7d ago
Office Administrator Title and Escrow
Anywhere Integrated Services
Office manager job in Bozeman, MT
Summary: Responsible for general reception and answering telephones as well as greeting customers and visitors. Provides assistance to the on-site Team Leader with necessary administrative activities, including vendor relationships, record retention, office organization, and general office operations. Essential Duties and Responsibilities include the following. Other duties may be assigned. Answers incoming telephone calls, determines purpose of callers, provide customer assistance if necessary and forwards calls to appropriate personnel or department. Receives and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Maintain office appearance, including cleanliness of closing rooms after each transaction. Maintain, order and receive all office supplies, including organization and neatness of supply area and inventory. Coordinate maintenance and repairs of all office equipment. Code and review all office related bills for accuracy, contact vendors with discrepancies. Prepare daily deposit and ensure delivery to the bank. Other duties may include typing correspondence, performing light data entry and facilitating incoming/outgoing mail. Assist on-site Team Leader in scheduling, coordinating, and follow-through on all new hire orientation and training plans. Establish tickler-system for PerformanceOne tasks such as playbooks, 90-day reviews, and annual appraisals. Assist on-site Team Leader in timely completion of applicable PerformanceOne activities. Troubleshoot and assist with office day-to-day issues. Qualifications/Experience: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Three to five years experience in an office environment. Pleasant phone voice. Excellent computer proficiency, including Word, Excel, Outlook, and Internet Ability to work independently as well as in a team environment. Strong written, oral communication and proofreading skills. Ability to manage multiple tasks simultaneously. Strong organizational skills. Proficient at word processing, E-Mail and data entry. Self-motivated, detail oriented and able to complete projects independently. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee is frequently required to lift up to 10 pounds. The employee is occasionally required to lift up to 25 pounds. The vision requirements include: close vision.
$29k-39k yearly est. Auto-Apply 22d ago
Manager Customer Experience
The Hertz Corporation 4.3
Office manager job in Helena, MT
We are seeking a Customer Experience Manager to lead CX strategy and improvement efforts across our Customer Operations (front-of-house) experience-where customer loyalty, brand reputation, and operational excellence converge. In this role, you will serve as the primary CX partner to cross-functional leaders in Customer Operations, Product, Technology, and Customer Care, with a mandate to build a best-in-class, customer-centric experience across all our locations. This role is a **high-impact, high-visibility individual contributor role** . You will operate at a strategic level, often interfacing with VP- and Director-level leaders, while also engaging directly with frontline leadership to identify experience gaps and drive actionable improvements. The role will also focus on foresight-anticipating customer needs, shaping future-state experiences, and influencing how we measure success. This is a rare opportunity to shape and elevate our customer experience in a dynamic, operationally complex environment. You'll work with passionate leaders, high-visibility stakeholders, and a team committed to defining what great looks like-for our customers, our employees, and our brands. The starting salary for this role is $100K, commensurate with experience. **What You'll Do:** + Lead initiatives to create best-in-class experiences across high-volume, high-friction customer touchpoints + Own the end-to-end customer experience strategy for the Customer Operations domain, including communication, service recovery, rental pickup and drop off experiences + Partner with Insights & Analytics to shape CX narratives and drive data-informed decisions + Identify and prioritize CX breakdowns through VOC, operational data, and field feedback + Act as the first point of contact for field leaders on CX-related challenges and opportunities + Design, test, and iterate on new customer experience concepts in collaboration with Ops and Product + Present in ongoing and ad hoc cross-functional forums (e.g., weekly business reviews), often with VP-level stakeholders + Support the evolution of CX measurement strategies-including journey-level insights and forward-looking KPIs + Contribute to frontline enablement-whether through messaging, process design, or behavioral reinforcement **What We're Looking For:** + Bachelor's degree required. Degrees in Business, Hospitality, Industrial Engineering, or a related field preferred + 5-8 years of experience in Customer Experience or a related role with a strong operational lens and direct partnership with frontline leadership teams + Background in travel, hospitality, or other service-intensive industries where in-person experiences are core to the customer journey + Demonstrated success driving change across a matrixed organization, particularly in cross-functional or field support roles + Analytical and data-informed; comfortable using data to shape CX narratives and partnering with Insights & Analytics to inform priorities and gain stakeholder buy-in + High emotional intelligence and strong communication skills. Comfortable presenting to executives and connecting with frontline operators alike + Systems thinker with the ability to balance customer empathy with business impact + Curious, adaptable, and proactive. Constantly seeking to improve how things work for the customer and the business **What You'll Get:** + 40% off any standard Hertz Rental + Paid Time Off + Medical, Dental & Vision plan options + Retirement programs, including 401(k) employer matching. + Paid Parental Leave & Adoption Assistance + Employee Assistance Program for employees & family + Educational Reimbursement & Discounts + Voluntary Insurance Programs - Pet, Legal/Identity Theft, Critical Illness + Perks & Discounts -Theme Park Tickets, Gym Discounts & more The Hertz Corporation operates the Hertz, Dollar Car Rental, Thrifty Car Rental brands in approximately 9,700 corporate and franchisee locations throughout North America, Europe, The Caribbean, Latin America, Africa, the Middle East, Asia, Australia and New Zealand. The Hertz Corporation is one of the largest worldwide airport general use vehicle rental companies, and the Hertz brand is one of the most recognized in the world. **US EEO STATEMENT** At Hertz, we champion and celebrate a culture of diversity and inclusion. We take affirmative steps to promote employment and advancement opportunities. The endless variety of perspectives, experiences, skills and talents that our employees invest in their work every day represent a significant part of our culture - and our success and reputation as a company. Individuals are encouraged to apply for positions because of the characteristics that make them unique. EOE, including disability/veteran
$25k-38k yearly est. 60d+ ago
Office Administrator Title and Escrow
Anywhere Real Estate
Office manager job in Helena, MT
**Summary:** Responsible for general reception and answering telephones as well as greeting customers and visitors. Provides assistance to the on-site Team Leader with necessary administrative activities, including vendor relationships, record retention, office organization, and general office operations. **Essential Duties and Responsibilities** include the following. Other duties may be assigned. Answers incoming telephone calls, determines purpose of callers, provide customer assistance if necessary and forwards calls to appropriate personnel or department. Receives and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Maintain office appearance, including cleanliness of closing rooms after each transaction. Maintain, order and receive all office supplies, including organization and neatness of supply area and inventory. Coordinate maintenance and repairs of all office equipment. Code and review all office related bills for accuracy, contact vendors with discrepancies. Prepare daily deposit and ensure delivery to the bank. Other duties may include typing correspondence, performing light data entry and facilitating incoming/outgoing mail. Assist on-site Team Leader in scheduling, coordinating, and follow-through on all new hire orientation and training plans. Establish tickler-system for PerformanceOne tasks such as playbooks, 90-day reviews, and annual appraisals. Assist on-site Team Leader in timely completion of applicable PerformanceOne activities. Troubleshoot and assist with office day-to-day issues. **Qualifications/Experience:** To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. + Three to five years experience in an office environment. + Pleasant phone voice. + Excellent computer proficiency, including Word, Excel, Outlook, and Internet + Ability to work independently as well as in a team environment. + Strong written, oral communication and proofreading skills. + Ability to manage multiple tasks simultaneously. + Strong organizational skills. + Proficient at word processing, E-Mail and data entry. + Self-motivated, detail oriented and able to complete projects independently. **Physical Demands:** The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee is frequently required to lift up to 10 pounds. The employee is occasionally required to lift up to 25 pounds. The vision requirements include: close vision. TitleOne, a title and escrow company, is committed to making a difference for our team members and the communities in which we live. We enrich our team members' lives by providing a fun and energetic team environment while offering opportunities for growth and advancement. Our industry-leading, innovative and legendary service delivers confidence and peace of mind to real estate professionals and consumers throughout the Northwest. We are committed to impacting our communities through the giving of our time and financial resources. TitleOne is a subsidiary of Anywhere Real Estate Inc. Anywhere Real Estate Inc. (************************ **(NYSE: HOUS) is moving real estate to what's next.** Home to some of the most recognized brands in real estate Better Homes and Gardens Real Estate (*********************** , Century 21 (*************************** , Coldwell Banker (******************************** , Coldwell Banker Commercial (****************************** , Corcoran (************************** , ERA (********************* , and Sotheby's International Realty (*********************************** , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world. **At Anywhere, we are empowering everyone's next move - your career included.** What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. **We pursue talent** - strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. **We value our people-first culture,** which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report (********************************************************************** . We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including: + Great Place to Work + Forbes World's Best Employers + Newsweek World's Most Trustworthy Companies + Ethisphere World's Most Ethical Companies EEO Statement: EOE including disability/veteran
$29k-40k yearly est. 17d ago
Administrative Assistant to the Instructional Resource Manager
Township High School District 113 4.1
Office manager job in Hamilton, MT
Title: Administrative Assistant to the Instructional Resource Manager Department: Bookstore Classification: Administrative Assistant 12 month Assignment: 12 month FLSA Status: Non-Exempt Reports To: Instructional Resource Manager, Office Manager, and Assistant Principal of Educational Services Location: Highland Park High School Salary: $24.00/hour Hours: 7:00am - 3:30pm Summary: The Administrative Assistant to the Instructional Resource Manager supports the day-to-day operations of the bookstore by coordinating instructional resource needs, assisting with student materials, and overseeing Chromebook management. This role requires exceptional organizational skills, clear communication, and a proactive approach to problem-solving and task completion. This is an on-site position, with occasional weekend availability required for Chromebook distribution during standardized testing periods. Qualifications: * High School Diploma or GED, required * Bachelors or Associates Degree, preferred * 2 years of experience in an educational setting, preferred * 2 years of experience as an administrative assistant, preferred * Possess outstanding organizational and time-management skills * Able to work independently and access supports as needed * Able to work with others in a positive manner * Possess common sense, problem-solving skills and reasoning ability to appropriately deal with complex situations as they arise * Able to build and maintain relationships with colleagues that supports a cooperative work environment * Able to handle and maintain the confidentiality of employee, student and other sensitive District information * Able to set goals and establish methods for achieving these goals * Able to work effectively with a wide range of constituencies in a diverse community Technology Skills preferred: * Experience with Chrome OS troubleshooting, Google Workspace applications, and basic network connectivity or wireless issue resolution * Familiarity with ticketing systems and inventory management processes for tracking and maintaining technology assets * Working knowledge of Google Sheets or similar software for record keeping and data organization Essential Functions: The criteria indicated below are intended to describe various types of work that may be performed. The exclusion of specific responsibilities does not prohibit them if the work is similar, related, or a logical task of the position. Administrative and Operational Support * Assist the Instructional Resource Manager with daily operations, budgeting, purchasing, and coordination of instructional resources. * Manage student and departmental instructional materials, ensuring timely distribution and inventory accuracy. * Maintain confidentiality of student, staff, and district information. * Support special events requiring extended or occasional weekend hours. Technology and Data Management * Oversee Chromebook lifecycle processes, including deployment, collection, maintenance, troubleshooting, and coordination of repairs. * Maintain accurate inventory records and reconcile data using district systems. * Demonstrate proficiency in Infinite Campus, Microsoft Word, Excel, and Outlook; adapt quickly to new software and technology tools. Communication and Collaboration * Communicate clearly and professionally in both written and verbal forms. * Must be able to interact in a positive manner with staff members, students, faculty, parents, and other members of the public. * Work independently and collaboratively to manage multiple priorities and contribute to a cooperative work environment. Problem Solving and Evaluation * Use sound judgment, analytical ability, and common sense to address complex or unexpected situations. * Apply mathematical and organizational skills to track budgets and evaluate processes for improvement. * Set goals, establish methods to achieve them, and monitor progress toward successful completion. * Ability to handle multiple tasks simultaneously and carry out detailed procedures with several variables. Language Skills Communicates clearly both in oral and written format with all constituents of the District when documenting repairs, explaining technical procedures, and providing clear instructions.Effectively present information and respond to questions from constituency groups. Establish and maintain effective and collaborative working relationships with students, staff and the school community. Perform duties with awareness of all district requirements and Board of Education policies. Mathematical and Technical Skills Calculate figures, estimates, proportions, percentages, and cost projections. Apply concepts of basic algebra and geometry. Strong technology skills, including standard Microsoft Office suite / Google Workspace, financial management, and data analysis. . Reasoning Ability Define problems, collect data, establish facts, and draw valid conclusions. Interpret an extensive variety of verbal and written instructions and deal with multiple abstract and concrete variables. Contacts Outside Your Own Department: Build positive relationships with constituents of the District 113 community that includes, teachers, school staff, administrative team, Board of Education, guardians, students, and private providers. Physical and Mental Demands: * While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, write, type, speak, listen, and taste or smell. * The employee is regularly required to communicate with staff and others. * The employee is frequently required to use hands and/or fingers, handle, feel or operate objects, tools or controls. * The employee may occasionally be required to climb or balance; and stoop, kneel, crouch, twist, reach or crawl. The employee must frequently lift and/or move up to 25 pounds. * Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision,depth perception and ability to adjust focus. * Specific psychological demands of this job include the ability to remain calm under stress levels associated with job demands, along with constant contact with students, colleagues and the public. Working Conditions: * In the work environment, this role is regularly exposed to office environmental conditions. * The noise level in the work environment is usually moderate with regular exposure to loud classrooms, hallways, cafeterias or sports venues. * The employee is regularly required to meet deadlines with severe time constraints and interact with the public and staff in addition to meeting multiple demands from several people. * The employee is infrequently required to work weekends, scheduled in advance.. Safety: As a part of the District workforce, this role is responsible for being aware of, modeling and contributing to the maintenance and implementation of all District safety policies and procedures. The role is directly responsible for the safety, well-being, and work output of students. Required to: * Use good safety awareness and judgment * Follow policies * Report potentially unsafe conditions * Follow manufacturer safety instructions when using equipment * Follow agency ergonomic policies and procedures The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
$24 hourly 4d ago

Learn more about office manager jobs

How much does an office manager earn in Missoula, MT?

The average office manager in Missoula, MT earns between $22,000 and $44,000 annually. This compares to the national average office manager range of $30,000 to $62,000.

Average office manager salary in Missoula, MT

$31,000

$22,00010%

$31,000Median

$44,00090%

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Office manager jobs in Missoula, MT

Reservations Manager

Branch Administrator

Guest Services Manager

Office Manager

Manager - Business Growth Enablement

Customer Experience Manager

Customer Service Manager - State Farm Agent Team Member

Billing Service Managers

Office Manager/Bookkeeper

Billing Service Managers

Office Administrator Title and Escrow

Guest Services Manager

Front Office Manager

CPC Processor Customer Support - 5181

Office Administrator Title and Escrow

Office Administrator

Office Administrator Title and Escrow

Manager Customer Experience

Office Administrator Title and Escrow

Administrative Assistant to the Instructional Resource Manager

Learn more about office manager jobs

How much does an office manager earn in Missoula, MT?