Office manager jobs in Mountain View, CA

Reports to the Project Manager. The Office Manager/Business Services Manager performs, supervises and directs the overall administrative activities of an office or project site, including craft payroll, accounts payable/receivable, purchasing, document control, and other assigned project clerks as required. Major Duties & Responsibilities: Assigns and reviews office activities, circumvents and resolves problem areas, coordinates administrative workload leveling requirements. Coordinates and performs project personnel administration activities. Interfaces with clients, vendors, and the public. Reviews and manages office invoices and budget. Directs the work of other administrative staff as needed. Analyzes and organizes office operations and procedures such as flow of correspondence Process approved new hires Monitor EEO requirements, as required Process field personnel payroll weekly Prepares and submits monthly project billings and ensures timeliness of supportive subcontractor & supplier billing documents Develop weekly client meeting agenda and record meeting minutes, as necessary Monitor contract requirements with respect to duties Responsible for ordering office supplies, the set-up and repair contracts for the office equipment and cleaning of the jobsite office as needed Manages Project Office lease, terms, and ensures compliance Organize interoffice and incoming/outgoing mail as necessary Update project calendar and communicates relevant project messages regarding holidays, upcoming events or otherwise Organize special meetings and functions, to include team-building events Provide support to field personnel (project) and staff when necessary Perform additional assignments per management's direction Skills/Qualifications: BA/BS + 6 years of experience or demonstrated equivalency of experience and/or education. Proficient experience with Microsoft Office (Word, Excel, Outlook) Excellent written and verbal communication skills Very good organizational and multi-tasking abilities Liaison with Halmar's home office Business Services staff/management to ensure compliance with Halmar's SOP on remote project sites “Halmar International is an Equal Opportunity Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity.”

Company We are a leading heavy civil contractor delivering complex transportation and infrastructure projects across the United States. Our projects represent the most iconic and technically advanced undertakings in the nation, requiring exceptional coordination, documentation, and administrative support. We are dedicated to operational excellence, safety, and teamwork throughout this landmark effort. We are seeking an organized, proactive, and detail-oriented Office Manager to support daily administrative and operational needs for the project team. Position Overview The Office Manager will oversee the administrative functions of the project office, supporting project leadership, engineers, field teams, and corporate departments. This role is responsible for ensuring efficient office operations, managing documentation workflows, coordinating project logistics, and maintaining a professional and organized work environment. The ideal candidate excels in communication, multitasking, and problem-solving, and is comfortable working within a fast-paced construction project environment. Key Responsibilities Office Administration & Workflow Management Manage daily operations of the project office, ensuring a clean, organized, and well-functioning environment. Oversee office supplies, equipment, and procurement; maintain inventory and coordinate with vendors as needed. Serve as the main point of contact for office-related inquiries from staff, subcontractors, and visitors. Support onboarding/offboarding processes for project personnel (badges, IT coordination, documentation, orientation scheduling). Project Documentation & Support Assist with maintaining project files, logs, correspondence, and administrative records in accordance with standards. Support project teams with copying, scanning, printing, and distribution of drawings, submittals, reports, and meeting materials. Help track administrative deliverables such as safety paperwork, training records, and personnel documentation. Coordinate the flow of information between office, field teams, and corporate departments. Scheduling, Coordination & Communication Manage calendars, schedule meetings, prepare agendas, and support meeting logistics (room setup, virtual links, materials). Assist with preparing project memos, notices, sign-in sheets, and communication to internal and external stakeholders. Coordinate travel arrangements, vehicle use, training schedules, and project event logistics. Support visitor management, including security protocols, sign-in procedures, and required safety documentation. Financial & Administrative Support Assist with invoice processing, expense tracking, and coordination with the project accounting and procurement teams. Support payroll-related tasks such as collecting timesheets, verifying records, and coordinating with HR. Help manage shipping, receiving, mail distribution, and courier arrangements. Project Operations Support Provide administrative assistance to superintendents, field engineers, and project managers as needed. Support the preparation of reports, binders, project manuals, and compliance documentation. Assist with maintaining office safety procedures and coordination with safety team. Qualifications Required 5+ years of administrative or office management experience, preferably in construction, engineering, or industrial environments. Strong organizational and multitasking skills with the ability to prioritize competing deadlines. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with document management systems. Excellent communication skills, both written and verbal. Ability to work independently while providing strong support to a diverse project team. Preferred Experience supporting major transportation, bridge, or public infrastructure projects. Familiarity with construction terminology, project documentation, and workflow processes. Experience with project management software (Bluebeam, Procore, SharePoint, etc.).

Job type: FULL-TIME Division: GENERAL ENGINEERING Reports to GE Division Manager or Project Manager; coordinates office activities and maintains business files of projects by performing the following duties. Essential Duties: Assists project manager in preparation and filing of such documents as subcontracts, major purchase orders, vendors, general information/correspondence, and/or other business transactions in project management system. Sets up and maintains project files: subcontracts, purchase orders, vendors, and general information/correspondence and/or other business transactions. Prepares and distributes such reports as approved by the project manager: job and equipment, field staff, and administrative time sheets. Receives and distributes payroll checks. Processes and reconciles approved monthly billings by matching invoices with packing slips. Maintains payment log for subcontractors and purchase orders. Sends approved invoices on AP system, purchase orders, and project submittals to accounting and general engineering divisions. Electronically distributes submittals, Requests for Information (RFI), submittals, and correspondence for project engineers. Opens and routes incoming mail, correspondence, and prepares outgoing mail, UPS and overnight deliveries. Prepares and processes paperwork for newly hired and terminated employees; distributes project-related safety information. Orders and maintains inventory of office supplies. Greets and assists visitors; gives information to customers, employees, vendors, and business representatives. Performs other duties as assigned. Desirable Qualifications: 2+ years of office operations experience and/or training in office procedures and operations. Ability to organize office transactions and coordinate office activities related to a construction project. Proficiency in Microsoft Office applications (Excel, Word, etc.) Proficiency in Procore preferred but not required. Ability to establish and maintain collaborative and ongoing relations with supervisor/s, co-workers, field staff, vendors, and business associates. Excellent interpersonal, organizational, and communication skills. Physical Demands: The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Persons performing service in this position will lift up to 50 pounds of force or exert up to 20 pounds or more frequently to lift, carry, push, pull or otherwise move objects. This type of work involves sitting, standing, walking, kneeling, bending, and climbing for a varied amount of time. Close vision work is also required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Base Salary Range: $42,000 to $60,000 Annually Pay may vary based upon relevant experience, skills, location, and education among other factors. FLSA Status: Non-Exempt

Office Administrator - Bay Area Window Pros (Burlingame, CA) Join a growing, family-run company that's transforming homes across the Bay Area. Bay Area Window Pros has completed over 10,000 window and door projects with a reputation built on craftsmanship, integrity, and care. We're looking for an Office Administrator who thrives in a fast-paced, detail-oriented environment and enjoys being the organizational backbone of a small but mighty team. What You'll Do Coordinate scheduling for sales appointments, installations, and service calls. Manage customer communications via phone, email, and CRM. Support the sales and operations team with documentation, permits, and follow-up. Maintain organized digital and paper files for quotes, invoices, and work orders. Assist leadership with administrative tasks, reporting, and process improvements. Who You Are Highly organized, personable, and proactive. Experienced in administrative support or customer service (preferably in construction, trades, or home improvement). Comfortable using office tools (Google Workspace, QuickBooks, CRMs, etc.). Excellent written and verbal communication skills. A team player who can multitask and keep things moving efficiently. What We Offer Competitive hourly pay (based on experience). A collaborative team that values initiative and accountability. Room for growth within a company that's modernizing operations and expanding its reach. On-site role based in Burlingame, with business hours Monday-Friday. 📩 Interested? Apply directly on LinkedIn or send your resume to **************************** with the subject line “Office Admin Application - [Your Name]”. We'd love to meet you and see how you can help us continue building a company we're proud of.

Nurse First is seeking a travel nurse RN Case Management for a travel nursing job in Greenbrae, California. Job Description & Requirements Specialty: Case Management Discipline: RN Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel Nurse First Job ID #60286372. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About Nurse First Nurse First Travel Agency is committed to giving travel nurses the best experience possible. Our companys founder was a nurse first, and at our roots, we believe nurses need advocates to help them have the best experience possible. That's where we come in. We believe the freedom and experiences travel nurses have the ability to take hold of are second to none. We want our travel nurses to focus on taking care of their patients while experiencing different places without any issues or worries. With this commitment in mind, Nurse First Travel Agency has shaken the industry by paying our travel nurses at just a 10% margin to ourselves. This allows assignments to be fulfilling financially, letting our travel nurses simply enjoy caring for their patients and fully experiencing the area in which their assignment is located. Benefits Holiday Pay Guaranteed Hours Continuing Education Mileage reimbursement Referral bonus Medical benefits Dental benefits Vision benefits License and certification reimbursement Life insurance Benefits start day 1 Weekly pay

Haight Brown & Bonesteel LLP's is seeking a motivated and detail-oriented paralegal for its downtown Los Angeles office. This position requires a daily commute to our office with no remote or hybrid work offered. Haight is a well-established (85 years) civil litigation defense law firm with offices statewide offering outstanding resources. We are a close-knit group of professionals who excel in our practices. Responsibilities: · Summarize and index documents including medical chronologies and billing summaries in personal injury cases · Perform legal research · Prepare court filings, draft and issue subpoenas · Collect, organize & summarize correspondences, contracts, subcontracts, invoices, plans, drawings, change orders, photographs and large volumes of data in complex litigation · Review discovery responses from opposing counsel; prepare discovery & deposition summaries and document productions · Assist attorneys in trial phase of litigation; review local rules of court for the preparation of trial documents including trial notebooks, trial exhibits, draft Motions in Limine; coordinate witnesses for trial appearances Requirements: · Certificate of completion from a paralegal program approved by the American Bar Association · Strong understanding of the California Code of Civil Procedure · Experience billing your time at a law firm · Proficiency in Microsoft Office Job Type: Full-time Salary: $70,000.00 - $85,000.00 per year Our firm culture includes a mix of teamwork, good communication, a work/life balance and career development opportunities. We offer a competitive salary and benefits package, including medical, dental, vision, 401(k), life insurance, disability insurance, transportation benefits, profit sharing plan and flexible spending accounts. All resume submissions are strictly confidential.

Job Description Opportunity Statement We are seeking an Insurance Manager to oversee the organization's insurance programs and risk management activities. This role ensures the company maintains adequate protection against financial loss, manages claims efficiently, and supports compliance with regulatory requirements. The Insurance Manager will work closely with internal departments, brokers, and carriers to optimize insurance strategies and mitigate risk. Role Responsibilities The Insurance Manager is expected to manage all aspects of insurance programs, risk management, and claims oversight: Manage and administer company insurance programs, including property, liability, workers' compensation, auto, health, and other lines of coverage. Evaluate current coverage to ensure adequate protection and cost-effectiveness. Negotiate renewals, terms, and premiums with brokers and carriers. Identify and analyze potential risks that could impact the business. Develop and implement risk management strategies to minimize exposure, collaborating with DBAs and internal departments. Oversee and coordinate insurance claims, ensuring timely and accurate filing. Liaise between employees, departments, and insurance providers during the claims process. Monitor claim resolution and track claim costs. Ensure compliance with federal, state, and local insurance regulations. Maintain accurate records of policies, claims, and certificates of insurance. Prepare reports for leadership on insurance costs, risk exposure, and trends. Supervise staff involved in claims handling or insurance administration, if applicable. Manage relationships with brokers, adjusters, and carriers. Train internal staff on insurance policies and procedures. Recommend adjustments to coverage as business operations expand or change. Develop long-term strategies to reduce claims, losses, and premium costs. Support budgeting and forecasting related to insurance expenses. Other duties as assigned. Skills and Experience Required In-depth knowledge of insurance policies, coverage types, and industry practices. Strong understanding of risk management principles and claims processes. Excellent negotiation, analytical, and communication skills. Ability to analyze data and identify cost-saving opportunities. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Ability to work cross-functionally and manage vendor relationships effectively. 5+ years of experience in insurance management, corporate risk, or related field. Experience in policy negotiation, claims management, and regulatory compliance Preferred Skills: Professional certifications (e.g., ARM, CPCU, or equivalent) a plus. Prior supervisory experience Preferred Education Bachelor's degree in Business, Finance, Risk Management, or related field required.

Job Description Looking for an experienced full time Dental Front Office candidate to work for a well established South San Jose practice. Must be self motivated and able to do multi-task requires the following: insurance verification/authorizations, billing, scheduling appointments, greeting patients and all other general front office duties as assigned. Dentrix' knowledge is a plus. Must have at least 2 yrs.

Seeking an Office Manager for a single provider practice. The Office Manger must be experienced delivering the highest of customer service standards for patients, families and office staff. Responsible for the day-to-day operations, administration and ensures steady workflow and that the office runs smoothly. Responsible for smooth operation of the front office: manage check-in/out, verification of insurance, authorizations, billing entry Responsible for smooth operation of the clinical team: hire, delegate team training and monitor progress Maintain a smooth, efficient flow of administrative operations, ensuring that patients are served as efficiently and effectively as possible Orders and maintains clinical and office supplies and equipment Follow and enforce company policies and procedures Keep current and changes in employment and privacy laws, HIPAA requirements and other relevant laws and regulations as related to dental office operations. Ensures the cleanliness of the facility and oversees a smooth operation Track business statistics and implement changes as deem needed Develop and implement office policies and procedures Qualifications Minimum of 2 years' experience working in a dental office environment (front) Minimum of 2 years' supervisory experience Strong customer service orientation Must have excellent computer skills to read and analyze report Outstanding organization and implementation skills Positive, friendly, approachable disposition Ability to work with multiple priorities Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description ? Would you be 100% satisfied making between $22.00 and $30.00 plus 50% paid benefits; medical, dental, and optical? Do you live within a short commute to South Berkeley, CA? If you answered “Yes!” to all three questions, please keep reading…. Our first-ever Office & Fleet Coordinator will be dynamo; someone who thrives in a fast-paced environment, is a fast learner, has a great memory and is willing to take on multiple high visibility projects at once. Once your general office duties are taken care of, you'll spend the balance of your time working alongside our Fleet Supervisor to manage a wide variety of work vehicles and heavy equipment, obtaining permits, keep our business licenses up to date, and report to the State of California on vehicle compliance. WHY YOU'RE SUCH A GREAT FIT FOR THIS ROLE. You are/You: Have served as the central point of contact or hub for several departments, team, or events, whether as a college student or professionally as an Office Coordinator, Admin, Student, Office Manager or something similar. Highly productive: work fast, enjoy keeping busy, and offer to help others if/when your own tasks are completed. Have high attention to details and the ability to catch mistakes. Can keep projects running smoothly using MS-Calendar, MS-Project or another software. Consider yourself tech savvy, have the ability to use MS-Suite, especially Excel to create reports that include charts, graphs, V-Look-UPS, pivot tables, etc.; has experience using PowerPoint to create presentations. Willing/able to take over management of our supplies, printers, snacks, coffee, and relationships with our cleaning team and landscapers. Will double as our receptionist: buzz visitors in, serve as our “Operator”, be responsible for ensuring the kitchen area, refrigerator, trash and recycling are taken care of. A decent writer who can create clear and professional communications. Comfortable maintaining confidentiality. Someone with strong emotional intelligence (EQ), integrity, and clear personal boundaries. Have a current and clean CA driver's license and a vehicle you bring to work daily so it may be used to run errands on rare occasions. Bonus points for: Having an associate degree (AA, AS, or AAS) or bachelor's degree (BA, BS, BFA, or BBA). Coursework in business, communications, graphic design or marketing. Living near our headquarters in South Berkeley. Being bilingual in both English and Spanish since several of the vendors you'll work with primarily speak Spanish. Having mad Excel spreadsheet/Google sheets skills. WHY JOIN PROFESSIONAL TREE CARE? Stability. In business since 1980, we're seasoned veterans of the tree care industry Timing. We are re-organizing to attract the most qualified, productive, and positive people we can find We're local: near Berkeley Bowl West, Urban Ore and Clif Bar Corporate HQ. We like to hire folks who live within a brief commute distance of our office since there are no W.F.H. opportunities for this role ESSENTIAL FUNCTIONS Serve as the central hub for communication at the company including clients, contractors, sub-contractors, vendors, employees, insurance representatives, city/county permit agencies, and more. Greet everyone with positive, uplifting energy and let them know your name. Serve as our phone “Operator” by directing calls the appropriate departments or people. General office tasks: Order supplies, snacks, coffee, etc.; take out trash, recycle, and compost; distribute mail and packages, send out mail & FedEx, as needed. Obtain street closure permits for projects throughout California, and keep our business licenses up to date. Develop and manage a comprehensive spreadsheet that tracks the status of our vehicles and heavy equipment. Work alongside our Fleet Coordinator to ensure compliance with California state laws, including smog certifications and other regulatory requirements. Work alongside our Fleet Supervisor to keep our vehicles compliant, registered, and in scheduled for routine maintenance. Serve as the company's point-person for auto insurance/auto accidents. (This is a HUGE project). Organize our Safety meeting attendance notes and submit them to local agencies, as needed. Scan a wide variety of documents on a daily basis. Take on additional responsibilities as you are able. BASIC REQUIREMENTS of THIS POSITION Smart, ambitious, and willing to make a positive contribution to a 45-year old company that is reorganizing to increase efficiency and productivity. A Can-Do attitude. You're the person who figures out how to “ make it happen ” instead of pointing to reasons why it cannot. Physically able to walk up two flights of stairs multiple times throughout the day and to lift/move deliveries including heavy cases of copy paper. Authorized to work in the U.S. without sponsorship. COMPENSATION AND FURTHER DETAILS This position is paid $22.00 to $30.00 per hour based on skills, experience, and match to what the hiring manager is seeking Access to 401(k) on one's first day of employment Company cell phone Benefits after 90 days of employment include: 50% contribution by the company for Kaiser/Medical, Optical, and Dental insurance. Paid holidays, paid sick days, PTO (paid time off) Employee referral bonus HOW TO APPLY Update your resume so your EMAIL address is on the resume. NOTE: If your email address is NOT on your physical resume, we cannot move you to the next step in our interview process, which is to send you a survey that matches your natural workplace behavior to our open positions. No recruiters or outside agencies, please. Powered by JazzHR 0wawoIxfcY

Since 1907, Fairmont has served as the San Francisco residence for U.S. presidents, world leaders and entertainment stars. The landmark hotel offers 606 well-appointed guest rooms and suites, three distinctive restaurants, a health club and easy access to the city's most popular attractions. Fairmont San Francisco is located atop Nob Hill at 950 Mason Street. Fairmont is proud to be an Equal Opportunity Employer. Feel free to visit our website at ************************ to find out more about our company. EOE/M/F/D/V Job Description Reporting to the Director of Rooms Operations, your responsibilities and essential job functions include but are not limited to the following: Lead and manage all aspects of the Rooms departments and ensure all service standards are followed with professional, friendly and engaging service Provide leadership while fostering a compassionate, collaborative work environment Handle guest concerns and react quickly, tracking and notifying proper areas to guarantee memorable moments for our guests Maximize rooms revenue through participating in upsells, loyalty enrollments, and supporting agreed upon Revenue Management strategies and practices Responsible for all hotel operations during overnight shift hours, focusing on front office operations, night audit and hotel safety/security Ensure timely, accurate and complete reporting of daily operational packets, in compliance with prescribed auditing guidelines Part-time role includes Two (2) Overnight shifts per week, with flexibility to support up to three (3) overnights per month as needed for coverage. Qualifications Your experience and skills include: Service focused personality is essential and previous leadership experience required Prior experience working with Opera or a related system Detailed oriented, strong business acumen, highly organized Assist the Front Office Manager in all aspects of the department and ensure service standards are followed Lead the department in the absence of the Front Office Manager Ensure seamless operation of the hotel as the Manager on Duty, handling concerns, problem-solving, disturbances, special requests and any other opportunities that may arise. Provides managerial support for Reception, Royal Service, and Guest Services in the daily operational duties for these areas Consistently offer professional, friendly and engaging service Ensure proper staffing and scheduling of all Front Office colleagues in accordance to productivity guidelines Communicate through pre-shift logs, emails and departmental meetings all pertinent information for the respective shift and areas of operation Train supervisors and fulfill training role in the absence of the trainer Assist guests regarding hotel facilities in an informative and helpful way Follow department policies, procedures and service standards Proven ability to build and maintain good relationships with all stakeholders Communicate thoughts, actions and opportunities clearly with strong networking skills Ability to lead by example, believe in a strong team culture and set the scene for high performance Demonstrate logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Physical Aspects of Position (include but are not limited to): Seated computer work, including constant keyboarding and mousing Occasional lifting up to 50 lbs Visa Requirements: Must have proof of eligibility to work in the United States. Salary Range: $85,000 to $101,000 USD gross per annual Additional Information Our commitment to Diversity & Inclusion: We are an inclusive company and our ambition is to attract, recruit and promote diverse talent. Why work for Accor? We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities. By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit ************************** Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS All your information will be kept confidential according to EEO guidelines.

Property Description The Westin San Francisco Airport is a renowned hotel located in the heart of the San Francisco Bay Area, offering exciting career opportunities for job applicants who are passionate about providing exceptional guest service in a dynamic hospitality environment. As part of the prestigious Westin brand, known for its commitment to wellness, innovation, and sustainability, employees at the Westin San Francisco Airport can expect to work in a modern and upscale setting with state-of-the-art facilities and amenities. The hotel offers a wide range of employment opportunities, including guest services, food and beverage, event planning, and more, providing a diverse and fulfilling career path. The Westin San Francisco Airport is dedicated to creating a supportive and inclusive work environment that fosters personal and professional growth, encourages teamwork and collaboration, and values diversity and inclusion. Employees can expect to be part of a team that delivers exceptional guest experiences while upholding the Westin's core values of well-being, integrity, and excellence. Joining the team at the Westin San Francisco Airport presents a unique opportunity to be part of a renowned hotel brand that offers a rewarding and fulfilling career in the hospitality industry. Overview Join our team as a Front Office Manager and make a difference in our guests' experiences! We are seeking a driven and enthusiastic individual to lead our front desk operations, ensuring top-notch customer service and efficient daily operations. As a Front Office Manager, you will have the opportunity to oversee a team of front desk agents and work closely with other departments to create a seamless guest experience. You will manage human resources functions including recruiting, selection, orientation, training, coaching, performance reviews, recognition programs, maintain a skilled and motivated workforce. If you are passionate about hospitality and thrive in a fast-paced environment, we invite you to apply for this exciting opportunity! Qualifications 2+ years of experience in hotel front desk management/supervisory operations or related field Strong leadership and management skills Excellent communication and interpersonal skills Read, write and speak English fluently Proficient in hotel management software and Microsoft Office Detail-oriented and able to multi-task effectively Customer service oriented and committed to providing exceptional guest experiences Computer experience required. Proficient in Opera PMS, Micros & Microsoft Office Prior cash handling experience necessary Ability to work flexible hours, including weekends and holidays as needed Benefits Davidson Hospitality Group is an award-winning, full-service hospitality management company overseeing hotels, restaurants, dining and entertainment venues across the US. A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners' mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company's heritage of delivering value, Davidson is comprised of four highly specialized operating verticals: Davidson Hotels, Pivot, Davidson Resorts and Davidson Restaurant Group. In keeping with the company's heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families. Multiple Tiers of Medical Coverage Dental & Vision Coverage 24/7 Teledoc service Free Maintenance Medications Pet Insurance Hotel Discounts Tuition Reimbursement Paid Time Off (vacation, sick, bereavement, and Holidays). 401K Match Working at Davidson is like nowhere else. It's less of a job, more of a calling. It's part career, part revolution. Because whatever you do here, you play a part in helping redefine the way quality hospitality is delivered to our guests, our clients, our partners, and each other. EOE AA- Minorities/Females/Vet/Disability/Gender Identity/Sexual Orientation Davidson Hospitality is a drug free workplace. Pre-employment drug test and background check required. We participate in E-Verify. Salary Range USD $90,000.00 - USD $90,000.00 /Yr.

Qualifications Hotel Nikko San Francisco is a luxury property located just off Union Square in downtown San Francisco, with 532 guest rooms and suites, 22,000 square feet of meeting and banquet room space, and five food & beverage outlets: 24-hour Room Service, ANZU Restaurant and Lounge, Kanpai Lounge, Imperial Lounge, and Feinstein's at the Nikko. Our culture is based on 5 Core Values: Service, Collaboration, Credibility, Achievement, and Fun. We are seeking candidates who can deliver the Nikko tradition of outstanding customer service and help us fulfill our Mission of creating "Fantastic Memories" (Subarashii Omoide) to our external and internal guests. Consistently ranked as a "Best Place to Work" and "Best and Brightest Companies to Work For" in the SF Bay Area. Hotel Nikko San Francisco offers competitive salaries and a fun and rewarding work environment. Management Benefits: * Zero-deductible Medical Plan * Pre-Tax Commuter and Parking Benefits * Dental (PPO/DMO) * PTO * Vision * Floating Holidays * Chiropractic and Acupuncture Services * Birthday Pay * Long-Term Disability * 401K Matching Program * Life Insurance * 2% Company Profit Sharing * Flexible Spending Account (FSA) * Employee Assistance Program (EAP) Hotel Nikko San Francisco Management Perks: * Friends & Family Rates at Nikko/Okura Hotels * Reciprocity Rates at Participating Hotels * Employee Discounts in ANZU and Feinstein's at the Nikko * Travel Assistance through Mutual of Omaha * Free Employee Dining Room Meals * Free Laundry and/or Parking to those who qualify * Access to Health Club (Nikko Fitness Center, Swimming Pool, Fitness Classes, etc...) * Employee Computer Access for Web Browsing and Printing * Fitness/Gym Reimbursement * Employee Job Referral Program * Employee Recognition Programs and Employee Appreciation Events * Discounts on the following: Offsite Parking, Personal Dry Cleaning & Laundry, Movie Tickets, Amusement Park Tickets, Work Safety Shoes Important Notice: * This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time-to-time. * Full COVID Vaccination is a required condition of employment Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Hotel Nikko is an Equal Opportunity Employer without regard to people formerly experiencing homelessness, race, color, creed, gender, gender expression, gender identity, religion, marital status, registered domestic partner status, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), sexual orientation, age, veteran status, national origin or ancestry, political affiliation, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local laws. Hotel Nikko hiring policies require a background check for all applicants working directly with at-risk populations.

We can write awesome (really, the best) code but when it comes to skills around maintaining an effectively running office space, we often crash and burn! Launched in 2012, Koding, a fast-growing startup (with over a million users), is seeking a People Operations Manager to take on the challenge of helping run our office as smoothly as we run our code. Koding is a developer-focused startup based in San Francisco's SOMA district. Our core product is: “Development Environments as a Service”. We offer feature rich cloud-based development environments that are complete with free VMs, an attractive code editor & sudo level terminal… all in a browser. Koding provides all you need to move your software development completely to the cloud. You will be up and running in minutes on your own cloud-based Linux boxes where you can learn programming languages like Ruby, Go, Java, NodeJS, PHP, C, C++, Perl, Python…the list goes on! You can experiment with installing/configuring/hacking Wordpress, Laravel, Django, Bootstrap and a slew of others or fire up a MySQL, Mongo, Postgres server with the click of a button. Our collaboration features allow you to pair-program with your friends and colleagues using audio-video and real time sharing of the entire development workspace. Leave your localhost behind and step into the future! More info:* **************************************** ************************************************

WHY HAIYI? Haiyi Hotels is looking for an experienced, entrepreneurial, and talented Front Office Manager to join our great team at our Soma Hotels . Haiyi Hotels Management is a new boutique hotelier based in San Francisco. The name "Haiyi" comes from a combination of two Chinese words, HAI meaning "ocean" and YI meaning "leisure," which roughly translates to mean providing guests with an ocean of leisure and relaxation. Our five hotels include Best Western Americania, Best Western Carriage Inn, Good Hotel, Hotel Vertigo, and Hotel Metropolis. The 143-room Best Western Plus Americania, 48-room Carriage Inn and the 117-room Good Hotel are downtown San Francisco hotels located south of Market Street in the SOMA district conveniently located just blocks from Union Square. Job Description The Front Office Manager will direct the daily operations of the front office staff. The Front Office Manager will provide the support, training, and tools the front office staff required to fulfill the Haiyi Hotels mission for all guests. Qualifications Essential: 1. Previous Front Office supervisor or management experience. 2. High school graduate, some college. 3. Ability to satisfactorily communicate in English with guests, management, co-workers and vendors. 4. Ability to accurately compute and manipulate mathematical calculations. 5. Previous experience in cash handling. 6. Computer knowledge in Windows environment as well as proficiency in property management system. 7. Experience with cost controls and yield management. 8. Ability to work a variety of varying schedules. 9. Punctuality and regular and reliable attendance. 10.Interpersonal skills and the ability to work well with co-workers and the public. Desirable: 1. College degree. 2. Ability to communicate in a second language. 3. Management experience working at a 3-diamond hotel. 4. Knowledge of various systems such as Autoclerk, and Opera. Additional Information

The Front Office Manager will be responsible for the successful operation and administration of all departments in the hotel. The ideal candidate will have a combination of education, and training/experience that provides the required skills such as hiring and processing staff, writing schedules, assisting with payroll/accounting, handling employee relations and maintaining proper security of all cash funds. A minimum of two years' experience and a college degree, or equivalent, is preferred. This position requires the ability to assist in the balancing of departments while focusing on providing an exceptional experience to every guest and maximizing profitability at the same time. We are seeking an energetic, service-oriented leader who can effectively direct, train, coach, motivate, engage and provide feedback to the staff, supervisors and managers on a daily basis in accordance with the standards of Core Hotels, LLC. and BWI. Any Best Western or hotel background is a plus! Responsibilities: Manage all Front Office operations to include, but not limited to, guest service and registration (check in/check out), room availability, guest service standards and initiative, product quality, cost controls and overall profitability, systems use and management, forecasting, department management, policy and procedure implementation and enforcement and meeting participation and facilitation. Monitor and develop team member performance to include, but not limited to, providing supervision, scheduling, conducting counseling and evaluations and delivering recognition and reward. Monitor and assess service and satisfaction trends, evaluate and address issues and make improvements accordingly Ensure compliance with BWI and Core Hotel, LLC. standards Meet and greet guests and respond to guest inquiries, requests and issues in a timely, friendly and efficient manner and resolves guest concerns Assist in leading, directing and managing all hotel operations including, but not limited to, hotel budgeting and forecasting, strategic planning, managing balanced scorecard performance, implementing and complying with all company policies and brand standards, overseeing sales and marketing initiatives, responding to guests inquiries and resolving concerns, and meeting participation and facilitation Serve as multi-department head for Operations, Front Office and Property Operation Assist in recruiting, hiring, supervising, training, assessing and evaluating, coaching and counseling and recognizing and rewarding department heads Oversee service quality, operational efficiency, guest satisfaction, standards compliance and service and financial measurement Assist in identifying operational performance, productivity and efficiency gaps and implementing measures to correct those deficiencies Ensure guest and team member satisfaction Serve and act as General Manager in his or her absence Responsible for managing the housekeeping/laundry department as well as some housekeeping responsibilities Job Requirements College Degree preferred. Visual Matrix PMS preferred. Minimum of two years of experience in a similar position. Knowledge of front desk/accounting/Human Resources procedures and protocol. Exceptional communication skills. Bilingual English/Spanish a plus! Ability to manage multiple priorities in a fast-paced environment.

Reports to the Project Manager. The Office Manager/Business Services Manager performs, supervises and directs the overall administrative activities of an office or project site, including craft payroll, accounts payable/receivable, purchasing, document control, and other assigned project clerks as required. Major Duties & Responsibilities: Assigns and reviews office activities, circumvents and resolves problem areas, coordinates administrative workload leveling requirements. Coordinates and performs project personnel administration activities. Interfaces with clients, vendors, and the public. Reviews and manages office invoices and budget. Directs the work of other administrative staff as needed. Analyzes and organizes office operations and procedures such as flow of correspondence Process approved new hires Monitor EEO requirements, as required Process field personnel payroll weekly Prepares and submits monthly project billings and ensures timeliness of supportive subcontractor & supplier billing documents Develop weekly client meeting agenda and record meeting minutes, as necessary Monitor contract requirements with respect to duties Responsible for ordering office supplies, the set-up and repair contracts for the office equipment and cleaning of the jobsite office as needed Manages Project Office lease, terms, and ensures compliance Organize interoffice and incoming/outgoing mail as necessary Update project calendar and communicates relevant project messages regarding holidays, upcoming events or otherwise Organize special meetings and functions, to include team-building events Provide support to field personnel (project) and staff when necessary Perform additional assignments per management's direction Skills/Qualifications: BA/BS + 6 years of experience or demonstrated equivalency of experience and/or education. Proficient experience with Microsoft Office (Word, Excel, Outlook) Excellent written and verbal communication skills Very good organizational and multi-tasking abilities Liaison with Halmar's home office Business Services staff/management to ensure compliance with Halmar's SOP on remote project sites “Halmar International is an Equal Opportunity Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity.”

Haight Brown & Bonesteel LLP's is seeking a motivated and detail-oriented paralegal for its downtown Los Angeles office. This position requires a daily commute to our office with no remote or hybrid work offered. Haight is a well-established (85 years) civil litigation defense law firm with offices statewide offering outstanding resources. We are a close-knit group of professionals who excel in our practices. Responsibilities: · Summarize and index documents including medical chronologies and billing summaries in personal injury cases · Perform legal research · Prepare court filings, draft and issue subpoenas · Collect, organize & summarize correspondences, contracts, subcontracts, invoices, plans, drawings, change orders, photographs and large volumes of data in complex litigation · Review discovery responses from opposing counsel; prepare discovery & deposition summaries and document productions · Assist attorneys in trial phase of litigation; review local rules of court for the preparation of trial documents including trial notebooks, trial exhibits, draft Motions in Limine; coordinate witnesses for trial appearances Requirements: · Certificate of completion from a paralegal program approved by the American Bar Association · Strong understanding of the California Code of Civil Procedure · Experience billing your time at a law firm · Proficiency in Microsoft Office Job Type: Full-time Salary: $70,000.00 - $85,000.00 per year Our firm culture includes a mix of teamwork, good communication, a work/life balance and career development opportunities. We offer a competitive salary and benefits package, including medical, dental, vision, 401(k), life insurance, disability insurance, transportation benefits, profit sharing plan and flexible spending accounts. All resume submissions are strictly confidential.

Looking for an experienced full time Dental Front Office candidate to work for a well established South San Jose practice. Must be self motivated and able to do multi-task requires the following: insurance verification/authorizations, billing, scheduling appointments, greeting patients and all other general front office duties as assigned. Dentrix' knowledge is a plus. Must have at least 2 yrs.