How to hire an office manager of human resources

How to hire an office manager of human resources, step by step

Here's a step-by-step office manager of human resources hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an office manager of human resources job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new office manager of human resources
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the office manager of human resources you need to hire. Certain office manager of human resources roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An office manager of human resources's background is also an important factor in determining whether they'll be a good fit for the position. For example, office managers of human resources from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of office manager of human resources salaries for various roles:

   Type of Office Manager Of Human Resources	Description	Hourly rate
   Office Manager Of Human Resources	Human resources managers plan, direct, and coordinate the administrative functions of an organization. They oversee the recruiting, interviewing, and hiring of new staff; consult with top executives on strategic planning; and serve as a link between an organization’s management and its employees.	$25-47
   Human Resources Administration Manager	A human resources administration manager performs multiple roles, one of which is to maintain and review all human resources, administrative systems, and procedures. They give guidance on HR to the office... Show more	$25-51
   Human Resources Generalist/Manager	A human resource (HR) generalist performs a variety of HR functions and duties. These include recruiting and interviewing job applicants, conducting background checks and verifying employee eligibility, and implementing new employee orientation and recognition programs... Show more	$26-51

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Office Procedures
   • Human Resources
   • Customer Service
   • Financial Statements
   • Background Checks
   • Office Management
   • Office Equipment
   • Office Operations
   • Workers Compensation
   • QuickBooks
   • Medicaid
   • Accounts Receivables
   • Accounts Payables
   • Health Insurance

   Check all skills

   Responsibilities:

   • Report, manage, and process ACH payments to vendors and customers.
   • Lead the development of the PeopleSoft interface into the company data warehouse.
   • Design and implement and improve network security system in an effort toward achieving HIPAA compliance.
   • Manage end of quarter and end of year reporting, including processing employee W2 and 1099 forms.
   • Manage all aspects of leave administration, including employee notifications and vendor management, FMLA and disability programs and health benefits.
   • Manage compliance review of FLSA classification and analyze headcount and turnover reports and provide recommendations to management regarding appropriate headcount actions.

3. Make a budget

   Including a salary range in your office manager of human resources job description is one of the best ways to attract top talent. An office manager of human resources can vary based on:

   • Location. For example, office managers of human resources' average salary in south dakota is 39% less than in california.
   • Seniority. Entry-level office managers of human resources 46% less than senior-level office managers of human resources.
   • Certifications. An office manager of human resources with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an office manager of human resources's salary.

   Average office manager of human resources salary

   $72,985yearly

   $35.09 hourly rate

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   Entry-level office manager of human resources salary

   $53,000 yearly salary

   Updated December 16, 2025

4. Writing an office manager of human resources job description

   A good office manager of human resources job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of an office manager of human resources job description:

   Office manager of human resources job description example

   At LVIS, our objective is to innovate how neurological diseases are diagnosed and treated by creating advanced brain network-analysis tools. LVIS is a lean team of science researchers, clinical researchers, engineers, and designers from a variety of impressive backgrounds.
   
   As the Office manager / HR manager you'll contribute to a fast growing organization by assisting with the efficient running of the main office of LVIS and by managing the HR and recruitment functions.Your time will be approximately spent equally between both roles.Specifically, you will be responsible for:
   Recruitment for field and office employees; managing outsourced recruitment when needed Working with team leads on job requisitions, including description of responsibilities, placements, initial screenings Human Resource support, understanding and communicating benefits, managing benefit vendors, renewals Time off tracking Administrative support to all departments including communicating with vendors, coordinating travel Gathering paperwork including human resource documents, credit card receipts and scan/file/direct to appropriate staff Helping create and maintain paperless office with digital files
   
   Requirements
   
   Knowledge of HR, job sites, managing a recruitment funnel Previous experience in office administration would be a plus Interpersonal skills: Facilitator of strong working relationships between employees; able to provide and receive critical feedback Problem solver: Proactively strategizes, negotiates and makes sound decisions, identifying solutions to issues before they happen Team player: Works collaboratively with all levels of the business Communicator: Able to communicate clearly and diplomatically, with an understanding and appreciation for inter office issues that may arise Professional: Approaches every situation with maturity, patience and the ability to see bigger picture Fully vaccinated and boosted, and willing to work on-site in our Palo Alto headquarters Bachelor's degree or equivalent
   
   Benefits
   
   Health Care Plan (Medical, Dental & Vision) Retirement Plan (401(k)) Paid Time Off (Vacation, Sick & Public Holidays) Training & Development

   Copy this example

   

5. Post your job

   To find office managers of human resources for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any office managers of human resources they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level office managers of human resources with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   To find office manager of human resources candidates, you can consider the following options:

   • Post your job opening on Zippia or other job search websites.
   • Use niche websites that focus on engineering and technology jobs, such as hrcrossing, ihirehr, hrjobs, shrm hr jobs.
   • Post your job on free job posting websites.

6. Interview candidates

   During your first interview to recruit office managers of human resources, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new office manager of human resources

   Once you have selected a candidate for the office manager of human resources position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   After that, you can create an onboarding schedule for a new office manager of human resources. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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