Office manager jobs in OFallon, MO - 204 jobs

Scheduled Hours 40 This position provides comprehensive administrative and operational support for the Office of Medical Student Education at WashU's School of Medicine. Serving as the front-facing presence of the unit, this role creates a welcoming environment while ensuring efficient office operations and seamless workflows. The position supports curriculum governance committees, manages schedules and meetings, maintains records and compliance documentation, and serves as a primary point of contact for internal and external stakeholders. The Office Manager oversees office procedures, facilities, communications, financial processing, and vendor coordination, working closely with unit leadership and the OE business office. Strong organizational skills, attention to detail, and professionalism are essential to supporting the effective delivery and oversight of the medical curriculum. Job Description Primary Duties & Responsibilities: Administrative Support: * Front face of the suite to greet and direct visitors as needed, triage questions, create a welcoming and inviting atmosphere. * Oversee office procedures, policies, and processes to ensure efficiency and create seamless workflows. * Meticulous organization and attention to detail. * Manage schedules and appointments for Deans and unit administrative projects. * Organize and maintain files, records, distribution lists, contact lists, and assists with review of unit websites and Bulletin content. * Primary support for curriculum governance committees including maintaining agenda items, creation of a year-long calendar, scheduling monthly meetings, maintaining curriculum rosters, maintaining current bylaws, receipt and collation of materials, quorum tracking, running the Zoom meetings and voting polls, meticulous organization of materials and meeting minutes. * Point person for compliance related student activities inclusive of but not limited to policy attestations, basic life support certification, and SAFE module completion. Facility Management: * Ensure the office environment is safe, clean, and well-maintained. * Coordinate office transitions as needed. * Manage office supplies and inventory. Communication: * Act as the primary point of contact for internal and external communications for the unit. * Communicate with potential hires and schedule recruitment interviews. * Manage correspondence, mail, and deliveries. * Organize and coordinate meetings, events and travel. Financial Duties: * Process invoices and expense reports. * Maintain financial records and organization of event planning regarding budget in concurrence with the OE business office. Vendor Management: * File contracts with suppliers and service providers. * Ensure timely delivery and organization of office supplies and services. Working Conditions: Job Location/Working Conditions: * Normal office environment. Physical Effort: * Typically sitting at desk or table. * Repetitive wrist, hand or finger movement. Equipment: * Office equipment. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education: High school diploma or equivalent high school certification or combination of education and/or experience. Certifications/Professional Licenses: No specific certification/professional license is required for this position. Work Experience: Supervisory (2 Years) Skills: Accounting Processes Driver's License: A driver's license is not required for this position. More About This Job WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles. Preferred Qualifications Education: Bachelor's degree Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience: Office (5 Years) Skills: Analytical Processes, Arithmetic, Customer Interactions, Effective Written Communication, Interact with All Levels of Management, Mathematical Calculations, Microsoft Office, Multitasking, Oral Communications, Sound Judgment, Time Management Grade G08-H Salary Range $21.17 - $32.85 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email **************************** or call the dedicated accommodation inquiry number at ************ and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal * Up to 22 days of vacation, 10 recognized holidays, and sick time. * Competitive health insurance packages with priority appointments and lower copays/coinsurance. * Take advantage of our free Metro transit U-Pass for eligible employees. * WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness * Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family * We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered. * WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: ****************************** EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Are you ready to lead a dynamic team and make a difference in the world of healthcare? Join us at Hill Vision Services, where we pride ourselves on delivering exemplary patient care and fostering an environment where our staff can thrive! Hill Vision Services is a busy ophthalmology practice with offices in the Lake St. Louis, Creve Coeur, MO and Glen Carbon, IL areas. Our team members are the backbone of our practice and are the ones who make the patient experience an amazing one. We have an opening for an Office Manager at our Lake St. Louis location. About Us: We are a premier ophthalmology medical practice committed to providing comprehensive vision care to our community. Our popular services include cataract surgery and diabetic eye care. We treat a wide range of vision concerns, from glaucoma to corneal disease. Why Join Us? Competitive health insurance benefits Generous 401k matching with immediate vesting Immediate accrual of paid time off Paid holidays from day one Free counseling and support services Exciting employee perks package Key Responsibilities: Lead daily clinical and operational functions with a focus on excellence and efficiency. Collaborate with physicians and department leads to align and structure our team for success. Manage staffing, schedules, and workflows to maximize patient access and accelerate growth. Oversee provider credentialling. Implement quality assurance and performance improvement measures. Facilitate effective communication and collaboration among staff and physicians. Utilize HR tools for recruitment, onboarding, and staff development. Identify and act on practice development opportunities to increase market share. Promote a culture of cross-functional problem-solving and continuous improvement. What We're Looking For: 3+ years of management experience (ophthalmology preferred). Proven experience in developing and executing human resources and operational plans. Experience managing and leading practice staff. Experience managing payroll, staff onboarding, disciplinary actions, and performance reviews. Strong interpersonal and communication skills. Ability to manage time and priorities effectively. Excellent customer service skills and the ability to work with diverse teams. Integrity and confidentiality in handling patient information. High proficiency in Microsoft Office, especially Excel. If you're passionate about healthcare and ready to take on new challenges, we want to hear from you! Apply now and embark on an exciting journey with Hill Vision Services. #INDOTHER

Job Description Were currently looking for a professional, caring, and detail-oriented Insurance Account Manager to join our growing team. Risinger Insurance Agency is a family-owned, independent insurance agency that has proudly served our community for over 70 years. Since 1953, Risinger Insurance Agency has leveraged its extensive knowledge and industry experience to deliver personalized insurance solutions tailored to meet our clients needs. We are family-oriented, honest, and dedicated to providing the personalized service our clients deserve. Benefits Hourly Base Salary + Commission + Bonus Opportunities Mon-Fri Schedule Paid Time Off (PTO) Retirement Plan Hands on Training Career Growth Opportunities Responsibilities Manage client accounts, ensuring all policy information is accurate and up-to-date. Serve as the primary point of contact for client inquiries regarding policies, billing, and claims. Assist clients in selecting appropriate insurance coverage based on their needs. Process policy changes, renewals, and endorsements efficiently. Coordinate with insurance carriers to resolve client issues and facilitate claims processing. Maintain organized client files and agency records. Support the sales team by preparing quotes and proposals. Requirements Proficiency in computer tech skills Strong understanding of various insurance products (Property, Casualty, Life, Health). Excellent communication and interpersonal skills. Exceptional organizational and time management abilities. Detail-oriented with a commitment to accuracy. Ability to handle multiple tasks and prioritize effectively. Previous experience in an insurance office or other professional office setting is preferred.

The Lutheran Church - Missouri Synod The LCMS Mission "In grateful response to God's grace and empowered by the Holy Spirit through Word and Sacraments, the mission of The Lutheran Church-Missouri Synod is vigorously to make known the love of Christ by word and deed within our churches, communities, and world." Department Profile The President has ecclesiastical, ecumenical, and administrative responsibilities as outlined throughout the Constitution and Bylaws and are carried out in the context of the various roles and responsibilities of Synod leadership (officers, boards, agencies, etc.) as outlined in the LCMS Handbook and LCMS Board of Directors policies. The President serves as the chief ecclesiastical officer of the Synod. He is responsible for the ecclesiastical supervision of the doctrine taught and practiced in the Synod, including all Synodwide corporate entities (Bylaw 3.3.1.1) and of all officers of the Synod and its agencies, the individual districts of the Synod (through the respective district presidents), all district presidents (Bylaw 3.3.1.1.1), and all employed by the Synod (Const. Art. XI B 1 a). He also supervises, through the Chief Mission Officer (CMO), the activities of the CMO's subordinates. The President does not serve as the “general” supervisor of other officers and their areas, such as the Chief Financial Officer (CFO) and Chief Administrative Office (CAO), who are supervised by and report to the Board of Directors, but does oversee (as defined in Bylaw 1.2.1 [p]) the activities of all officers, executives, and agencies of the Synod to see to it they are acting in accordance with the Constitution, Bylaws, and resolutions of the Synod (Bylaw 3.3.1.2). The President is the chief ecumenical officer as outlined in Bylaw 3.3.1.1.2. The President leads the Administrative Team and is supported, with regard to the national office, by the Operations Team (Bylaw 3.5.1.1). These teams assist both the President and the Board of Directors in carrying out their respective oversight, supervision, management, and coordination (Bylaws 3.5.1-2). Reporting Relationships Reports to and is accountable to the President. Serves as a member of the President's Executive Staff, working collaboratively with other OTP staff including the First Vice-President, administrative staff, the Chief Mission Officer, other Synod Officers, and Unit Executives; also interfaces as needed with Synod congregations, members, districts, schools, universities, seminaries, other institutions and/or organizations of the Synod. Position Summary Essential Job Functions • Serves as convention coordinator for the Synod Convention carrying out planning, organization, and implementation of national convention and the installation service; • Responds to inquiries on behalf of the President, as needed. • Works behind the scenes to solve problems, mediate disputes, and deal with issues before they need to come to the President. • Serves as advisor to the President in areas of expertise, assisting him in carrying out the goals, functions, and strategies of the President's Office. • Plans, participates, and attends meetings of the President and other advisors, as requested by the President. • Assists the President in his responsibilities and roles with various committees, board meetings, task forces, district visitations, making board/commission appointments and/or nominations, hiring approvals, etc. • Coordinates President's review and approval of requested event speakers; • Assists in the annual Synod budget development process. • Oversees publication of quarterly Free to be Faithful newsletter. • Conducts research, gathers information, prepares presentation and reports for internal and external audiences on behalf of the President, as assigned; • Participates with other presidential staff persons in the operation of the Office of the President. • Completes special projects of the President's office, as assigned; Education and Experience • Active, in good standing, member in an LCMS congregation. • Good understanding of and faithful to the Holy Scriptures and Lutheran Confessions and completely and evangelically supportive of the doctrinal position of the LCMS. • Advanced academic or professional degree, preferred • Proven skill and working knowledge of sound administration procedures. • At lease five years experience working in a team setting, preferably in a church, school or district setting. • Superior written and oral communications skills. • Above average ability to be sensitive to the needs of people. • Significant knowledge of the structure and polity of the Synod. Competencies (Knowledge, Skills and Abilities) • Superior skills in reading, writing, and reasoning • Excellent verbal communication skills with colleagues, constituents, partners, and stakeholders • Competent diplomatic and hospitality skills • Experience in budget development and management, preferred • The ability to exercise and promote confidentiality and security connected with the Office of the President. • Ability to handle moderate to high levels of stress. • Organized and detail orientated • Adaptable, comfortable with frequent change • Self-starter, able to accomplish goals/tasks without daily supervision • Able to juggle multiple projects and deadlines at the same time • Able to stay calm under pressure • Travel as required by the President with the possibility of working extended schedules as necessary. Supervisory Responsibility NONE

Office Professional D - Facilities Department QUALIFICATIONS: Associates Degree (may be waived based upon related training and work experience). Bachelor Degree is preferred. Five years of experience, prefer at least one year in a position above entry level. Must have ability to type 55 wpm. Application Submission Procedure - External Candidates To ensure full consideration, please complete our online application. Applications are accepted only through this process-mailed or emailed application materials will not be considered. Upload letter of interest, resume, three (3) letters of recommendation, and transcripts. All documents are required - partial or incomplete application materials will not be considered or reviewed; please make sure that all documents are uploaded appropriately. Application Submission Procedure - Internal Candidates To ensure full consideration, please complete the online application and upload an updated resume. Letters of recommendation are not required. Navigate to ********************************************************************************** and select the Employment/Job Listings tab in the left-side menu. Click on Internal Applicants . New applicants will then create an internal profile by clicking Yes, I am an employee . Click on your initials in the top right corner, select Internal Job Settings , and verify your employee status to access internal job postings. Once logged in, click on “Job Listings” and apply for the position. SALARY: Office Professional D Salary Schedule DEADLINE: Until Filled JOB DESCRIPTION JOB TITLE: Office Professional - D Job includes a variety of clerical and office responsibilities, which frequently require the handling of sensitive and confidential material. Extensive interaction with diverse publics in person, by telephone and email must be handled effectively and efficiently. Some duties, for which the employee has major or primary responsibility, are district-wide in scope and require expertise specific to that responsibility. REPORTS TO: Director of Operations EXAMPLE (S) of WORK PERFORMED: Under administrative review, is responsible for initiating and coordinating all of the clerical and office functions required in effective implementation of administrative policies and procedures.\ Provides recommendations to improve performance and increase efficiency within the department/area. Assists with organizing workload in office, establishes priorities and meets deadlines. Maintains supervisor's and own schedules of appointments and meetings. Schedules and makes arrangements for meeting rooms. Setup and manage district cell phones. Processes mail and establishes and maintains files. Monitors and arranges for maintenance of department equipment and programs (security, surveillance, elevators, fire alarm, etc.). Creates building access cards and ID cards; maintains database of access cards, alarm pins and schedules. Deals frequently with sensitive, confidential and contentious matters on a district-wide basis. Assists in compiling, adjusting and monitoring budget information on computer. Responds to telephone, electronic and written inquiries and/or refers them to the appropriate party. Initiates contacts and transacts business with outside agencies and parties. Informs supervisor about issues and concerns which he/she needs to know about. Performs searches and accesses information on the Internet. Reads publications, regulations and directives and takes action to implement them and/or refer important matters to his/her supervisor and staff. Takes initiative to relieve supervisor of administrative detail. Composes correspondence independently and/or from supervisor's notes or directions. Types, prepares, edits, and proofreads in final form a variety of materials for approval by supervisor, printing, and distribution. Administers, monitors and evaluates the effectiveness of policies and procedures as they relate to employees. Maintains and confirms accuracy of building use calendars. Monitors work order system to ensure timely completion of tasks. Maintains utility usage database Performs other related work as it appears and as assigned. ESSENTIAL FUNCTIONS: (*) (*) When a specific assignment has additional or different ESSENTIAL FUNCTION requirements, the differences will be discussed at the time of assignment. Regular attendance is required. Requires travel to work sites within a building. Reviews and interprets printed reports to obtain information necessary for decision-making, planning and management in assigned area(s). (Reading Requirement) Prepares and maintains written reports. (Writing Requirement) Communicates with departmental staff concerning proper procedures necessary for the department efficiently. (Communication Requirements) Visually obtains information from computer monitor. (Sight Requirement) Auditorily obtains information from telephone. (Hearing Requirement) Physical Demands (Strength) -Exerts 20 to 50 pounds of force occasionally, and/or -Exerts 10 to 25 pounds of force frequently, and/or -Exerts greater than negligible up to 10 pounds constantly. -Ability to sit for extended periods of time -Ability to view large volumes of written materials via computer screen and/or records/correspondence/documentation for extended periods of time. NOTE: includes personal movement and sitting some of the time, but may involve walking or standing for brief periods. KNOWLEDGE, SKILLS, and ABILITIES: Ability to establish and maintain positive working relationships with district employees and the public. Knowledge/skills of current office practices, procedures and equipment. Knowledge/skills of business English, spelling and arithmetic. Knowledge/skills of the principles of office management. Skill in word processing accurately when composing or working from rough draft at a working rate of speed. Skill in the application and interpretation of district and department policies and procedures. Ability to understand and follow written and oral directions. Ability to check numbers and written material for accuracy. Ability to make arithmetic computations and tabulations accurately with reasonable speed. Ability to maintain clerical records and to prepare reports from varied statistical and accounting information. Ability to carry out secretarial duties independently and handle correspondence without review. Ability to perform word processing and data entry tasks with speed and accuracy. Ability to prioritize work to meet goals on a timely basis. Ability to instruct other clerical staff effectively. Ability to develop, layout and implement clerical procedures from general instructions. Ability to communicate effectively both orally and in writing. Ability to use coding and filing schemes. Ability to independently solve problems and make decisions. Ability to use district software packages. Ability to assume leadership role in data management systems. Working knowledge of computer word processing systems, spreadsheet applications, and database systems. Vocational Preparation : (Experience) Five years experience, with at least one year in a position above entry level preferred. Typing speed with accuracy - 55 wpm preferred. Must pass skills assessment at proficient level in Google Docs, Sheets and Forms; Microsoft Word and Excel, spelling, math, sorting, filing, grammar and proofreading. Education Preparation : (Formal and Informal) Associate's Degree (may be waived based upon related training and work experience) B.A. or B.S. preferred SALARY: Office Professional D Schedule FLSA Status: Non-Exempt JOB CATEGORY: Support Staff WORK ASSIGNMENTS AND EVALUATION: Staff assistant responsibilities are assigned upon employment. Work duties may be assigned verbally and in writing. Staff assistant work involves ongoing contact with supervisor. Employee in this position is evaluated annually (minimum).

Are you passionate about helping others? Do you enjoy leading others? Are you energetic and strive to learn new things? If so, we have an exciting opportunity for you! Esse Health is the largest independent physician practice in the St. Louis Metropolitan area with over 100+ physicians, in 35+ locations, serving nearly 130,000 patients. We are leading the health care community by placing patients and their physicians at the center of health decisions. Esse Health is more than a healthcare provider - it's a place where medicine is a calling and not just a profession. It's a team of extraordinary medical professionals with the latest ideas for keeping patients healthier. Esse Health is searching for a dynamic and experienced Office Manager for a one year temporary assignment to oversee our Mason Road Pediatrics office located in Town & Country! In this role, you will provide overall direction for all activities related to administration, operations, personnel, facility, office management and safety. Ensure increasing levels of patient and employee satisfaction while improving efficiency. Supervise all employees assigned to the practice, including managing the employee performance review process and guiding employee relations through effective communications, coaching, training and development of staff. Responsible for financial transactions (i.e., supply purchase, accounts payables, credit card utilization) and facilitating a monthly financial review with Physicians. This position works closely with all members of the management team. Esse Health can offer you professional development, effective management and a stable and growing workforce. Come join us! A minimum of 3 - 5 years in a previous Management role within the healthcare industry is required. A Bachelor's degree is strongly preferred. Our Mason Road Pediatrics office consists of 5 Physicians, 2 Nurse Practitioners and approximately 20 office team members. This is temporary, direct hire position that will last for approximately one year. You will be eligible for the Esse Health full-time benefits package after meeting all applicable waiting periods. Qualifications: • Strong business acumen • Experience managing multiple employees • A demonstrated ability to lead people and get results through others • Strong team leader/player • The ability to organize and manage multiple priorities • Excellent oral and written communication skills • Proficient technology skills • EMR (Electronic Medical Record) experience preferred. To learn more about what it's like to be an Esse employee, please visit our social media pages on Facebook, Instagram and LinkedIn! Search "Essehealthbenefitsu". Benefit highlights & more! * Multiple medical coverage benefits • Generous PTO policy + 8 paid holidays • 401k match + profit sharing • Tuition reimbursement • Wellness program EOE

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Company Description There's always a seat at the table for genuine, warm hospitality. At So Hospitality Group, our shared values are simple: provide delightful, sustainably sourced food and sincere service to the guests we're lucky enough to welcome into our brands every single day. Hiring good people, training them for excellence, and giving them room to grow is what sets us apart from others. We are looking for friendly, dependable, honest, hardworking individuals to complement our positive culture and team. At So Hospitality Group, we want to bring together caring, intelligent, innovative people who love to serve and lead others and are looking to join a growing company. So Hospitality Group currently consists of 3 different restaurant brands in multiple areas and growing, so your opportunities are endless!

Job Description A team that is aligned and patient-focused creates a great environment for patients, and for you as a member of the team. This is what we strive to be and who we want to join us in providing the best care possible for patients to help our communities be healthier, feel better, and smile with confidence. We are seeking an Office Manager that shares our passion for patient care and education to lead the team. Responsibilities Manage business operations to exceed goals including scheduling, revenue optimization, expense control, and P&L responsibility including forecasts Partner with the Dentist(s) to lead the team by developing a collaborative, positive environment to support each member's success and development Work closely with other departments to ensure proper support for practice operation Deliver a superior patient experience demonstrating responsiveness and sensitivity to patient needs Complete all administrative tasks accurately and timely Qualifications Bachelor's degree in a business or healthcare discipline preferred Three (3) years management experience to include P&L oversight. Dental, medical, healthcare, or retail management experience is preferred Knowledge of dental insurance and explanation of benefits preferred Excellent time management and analytical skills with the ability to quickly resolve issues Excellent communication skills with both the team and patients Proficient with Microsoft Office products and working with dental software, experience with Dentrix preferred Willingness to travel up to 20% to support surrounding offices Benefits As a valued team member, you'll enjoy a rewarding career with growth opportunities and a comprehensive benefits package. Benefits for Office Managers include: Medical, Dental, and Vision Insurance Life Insurance, Short-Term and Long-Term Disability Insurance Flexible Spending Accounts Wellness Program Paid Time Off and Paid Holidays Quarterly Bonus Opportunities Employee Referral Program Bonuses 401k Career Growth Opportunities An equal opportunity employer and an advocate for diversity and inclusion Salaried Rate$55,000-$65,000 USD We take great pride in helping our communities be healthier, feel better, and smile with confidence. Daily, we are driven by our vision to provide an elite patient experience tailored to their needs to receive the best care possible. Not only do our team members find it rewarding to help patients be healthier, but they also enjoy being part of an organization that supports their growth. Our commitment to professional development and promoting internally when appropriate allows for tremendous career opportunities.

Benefits: Bonus based on performance Competitive salary Employee discounts Roles & Responsibilities: With a focus on excellent customer service, efficiency and time management, a well-organized Office Manager, in addition to overseeing and handling inbound and outbound communication with all customers, will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and task delegation. Below is a list of various specific duties, not limited in overall scope and subject to change: Reconcile sales software and accounting software transactions. Handle A/R and prepare deposits for bank run. Negotiate pricing with vendors to stay current in market place ongoingly. Manage the day to day operations of the staff Customer Service Rep. (if applicable) Answer inbound phone calls promptly during business hours. (if applicable) Pre-screen incoming leads/potential customers in a proper manner. (if applicable) Respond to any voicemails and/or messages from answering service. (if applicable) Manage and respond the inbound email correspondence and forward accordingly. Greet customers and all other visitors to the showroom promptly and professionally (if applicable). Schedule estimate appointments properly using the appropriate customer software. Quote product by telephone for potential new clients/customers. Assist Estimators with follow up on pending estimates by phone and/or email. Strategically schedule work appointments for Installation Techs, along with customers accordingly. Troubleshoot issue(s) from field if needed, working with GM/vendors and Technicians to find solutions. Check order confirmations from fabricators/vendors for size and pricing accuracy. Oversee proper filing of daily work orders and estimates. Process timesheets for payroll processing. Prepare Accounts Receivable and prepare deposits for bank daily. Reconcile sales software and accounting software transactions as required. Qualifications & Educational Requirements: 1-2 years' residential glass experience (ordering, estimating, office/project management) preferred. HS Diploma or equivalent. 2 or 4-year college degree preferred. All candidates must pass initial background check and drug test. Preferred Skills: Excellent verbal/written communications skills. Microsoft Office proficient (Word, Excel). Experience with QuickBooks Online and web based software preferred. *Eligibility for company benefits is optional and contingent upon completion of an initial employee probationary period. Compensation: $15.00 - $17.00 per hour

Company: The Boeing Company Boeing Defense Space & Security (BDS) is looking for a Senior Executive Office Administrator to join Precision Engagement Systems team based in Saint Charles, Missouri. Qualified candidates must be able to demonstrate great working relationships at all levels, with strong collaboration, communication and people skills. This role will support the Vice President / Program Manager of Precision Engagement Systems and additional program directors in a dynamic environment while prioritizing each executive's schedule and travel arrangements. The ideal candidate has experience supporting executives, possesses a high degree of professionalism, diplomacy, and discretion. Additionally, an ideal candidate will be proactive, demonstrate a robust attention to detail and an ability to adjust priorities efficiently and effectively. The candidate will also have the ability to quickly familiarize with new issue areas as well as the ability to shift from supporting work in one issue to the next. Position Responsibilities: · Prioritize and schedule executive-level employee time and availability for efficient use of time · Coordinate and process domestic and international business travel arrangements, monitor designated business traveler's logistics, generate expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards · Collect and compile data to provide visibility of status for traveler's review and/or signature · Coordinate all employee face to face and leadership team meetings across multiple Boeing sites · Coordinate and support customer meetings · Create, edit and maintain electronic and written communication · Track and maintain information relative to department and business operations · Verbally communicate a wide variety of information to multiple audiences · Process incoming and outgoing communication and correspondence to ensure proper dissemination of information · Track and maintain designated conference room schedules for availability and efficient use of resources · Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources · Order and maintain office supplies · Plan and implement logistics for executive level internal and external events · Provide guidance, train and mentor less experienced employees · Handle Boeing Proprietary information as appropriate · Work under minimal supervision Basic Qualifications (Required Skills/Experience): 5+ years of experience supporting senior / executive leaders, managing multiple executive schedules, calendars and/or conference rooms using Microsoft Outlook 5+ years of experience coordinating and processing business travel arrangements using Concur or similar programs, generating expense reports and reconciling corporate credit card charges 5+ years of experience working with Microsoft Office including Outlook, Excel, Word, PowerPoint, SharePoint, and Teams Preferred Qualifications (Desired Skills/Experience): 3+ years of experience in partnering with executives to develop and manage the operating rhythm/cadence for executive leadership teams Experience managing and organizing multiple deliverables and deadlines with minimal direction Effective written and verbal communication across diverse audiences Relocation: Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense. Drug Free Workplace: Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. Shift Work: This position is for 1st shift. At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements. Pay is based upon candidate experience and qualifications, as well as market and business considerations. Summary pay range: $72,250 - $97,750 Language Requirements: Not Applicable Education: Not Applicable Relocation: Relocation assistance is not a negotiable benefit for this position. Export Control Requirement: This position must meet U.S. export control compliance requirements. To meet U.S. export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.62 is required. “U.S. Person” includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee. Safety Sensitive: This is not a Safety Sensitive Position. Security Clearance: This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Secret Clearance Post-Start is required. Visa Sponsorship: Employer will not sponsor applicants for employment visa status. Contingent Upon Award Program This position is not contingent upon program award Shift: Shift 1 (United States of America) Stay safe from recruitment fraud! The only way to apply for a position at Boeing is via our Careers website. Learn how to protect yourself from recruitment fraud - Recruitment Fraud Warning Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law. EEO is the law Boeing EEO Policy Request an Accommodation Applicant Privacy Boeing Participates in E - Verify E-Verify (English) E-Verify (Spanish) Right to Work Statement Right to Work (English) Right to Work (Spanish)

Job DescriptionDescription: Welcome to your next career! Business Office Manager Benefits Health insurance 401K Paid days off Career trajectory Employee perks Business Office Manager Duties As a business office manager, you will maintain financial files on all residents and ensure all documentation is completed. Complete daily deposits, process any credit card payments and submit to corporate biller for posting. Act as a liaison between the corporate office and family members for all billing related questions. Complete all therapy verifications as requested by rerunning all eligibilities to ensure accurate information is given. Communicating and interacting with consumers and their families on a daily basis. Requirements: Business Office Manager Qualifications SNF (Skilled Nursing Facility) BOM or Assistant BOM experience required. Working knowledge of PCC, census, Medicaid and Medicare. Excellent time management skills. High degree of organization. keywords: bom, business office manager, office management, office organization

Job DescriptionDescription: We are seeking a detail-oriented and highly organized Bookkeeper / Office Manager to support the accounting operations for our organization, including LIHTC properties, non-profit operations, general contracting, property management, and development companies. This position plays a key role in ensuring our financial documentation is accurate, timely, and well-organized. Key Responsibilities Accounting Data Entry ? Log and enter invoices into QuickBooks Online and Yardi Breeze across all entities. ? Review invoices for accuracy, coding, and proper supporting documentation. ? Prepare, maintain, and organize both digital and physical invoice files. ? Assist with month-end tasks, including maintaining backup folders and supporting documentation. Accounts Receivable Intercompany Transactions ? Monitor accounts receivable balances across all entities and help track outstanding items. ? Assist in recording, tracking, and reconciling intercompany transactions. ? Communicate discrepancies or missing documentation to management promptly. ? Help maintain organized records to support AR reporting, audits, and monthly financial reviews. Office Management Administrative Support ? Process all incoming mail daily; organize, route, and log documents as needed. ? Maintain physical and digital filing systems for invoices, receipts, contracts, and financial records. ? Support the department with scanning, uploading, and document management tasks. ? Keep accounting office materials, supplies, and forms organized and available. Compliance Organization ? Ensure documentation standards support audits, LIHTC compliance requirements, and internal reporting. ? Follow established accounting and filing procedures; provide suggestions for process improvements. ? Support the Finance Accounting Manager with administrative, organizational, and compliance-related tasks. Requirements: Skills Qualifications ? Prior bookkeeping or accounts payable/receivable experience preferred. ? Experience with QuickBooks Online and/or Yardi Breeze is a plus. ? Strong organizational skills and ability to maintain structured filing systems. ? High degree of accuracy and attention to detail. ? Ability to handle confidential financial information. ? Strong written and verbal communication skills. ? Ability to manage multiple tasks in a fast-paced environment and switch between entities efficiently.

Job DescriptionBenefits: Bonus based on performance Competitive salary Paid time off Benefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement Job Summary We are seeking an office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Responsibilities Maintain calendar of appointments and meetings Design the office layout with efficiency and organization in mind Collaborate with human resources to create, update, and maintain office procedures Maintain office equipment in good working order with the assistance of the IT department Pay and record invoices Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Qualifications High school diploma/GED required, some college preferred Previous experience as an Office Manager or similar position preferred Understanding of office equipment, systems, and procedures Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills

Job DescriptionBenefits: 401(k) Paid time off Profit sharing Immediate opening for part-time Administrative Assistant/Office Manager for small business in Bridgeton, MO area. This position includes covering all inbound phone calls, handling general administrative tasks involved in managing a front office, and backing up office staff when needed. This position requires excellent communication, organization, and problem-solving skills. Must be detail oriented, and proficient with basic math, grammar and keyboarding. Experience with Microsoft suite is required. Must have reliable transportation. Hours are part-time - Monday through Friday, 9 a.m.-3 p.m., with 30 min. lunch break. Benefits include 401(k)/Profit Sharing and paid vacation/holidays.

←Back to all jobs at Mediplex Hospice LLC Office Manager - Swansea, IL Medi-Plex Hospice is a certified Medicare Home Health Agency that offers comprehensive home health services to its clients. Quality care is the primary focus of our organization, and we make every attempt to personalize our service to meet the needs of our clients. It is important to us that service standards exceed the industry average. Medi-Plex Hospice is seeking an Office Manager to join our team! Responsibilities: Supervises and trains all clerical staff in hospice agency Exhibits excellent customer service skills Assists office staff with secretarial aspects of office organization, including but not limited to: filing, compiling charts, breaking down discharged charts; keeping copies of agency paperwork and opening packets updated and available for staff; ordering office equipment as necessary; reporting equipment problems or malfunctions to appropriate personnel Answers telephone inquiries and channels them appropriately Assists with staffing/schedules as necessary. Coordinates with contract therapy services as needed for scheduling visits Updates patient information in the computer system, maintains active patient records and active patient list Responsible for monthly reports as requested by Administrator Responsible for the Advisor Board Meetings which include sending notices, requesting and scheduling the meal, copying information and policy changes for each member Initiates referral information if necessary; maintains and tracks all referrals made to the agency Examines all paperwork turned in for completeness, logs all visits on statistical sheets, and maintains patient lists. Procures requested information from charts as needed for ADR requests Participates in case conferences, as needed Qualifications: High School graduate with the ability to efficiently manage staff and total office organization. At least one year of hospice experience preferred Computer, secretarial, accounting, medical terminology, and billings skills are desirable Good communication skills and the ability to deal effectively with the staff and public are very important Must possess a second form of ID (Social Security Card or Birth Certificate Please visit our careers page to see more job opportunities.

Dental Office Manager - Belleville IL La Cross Dental, a growing dental practice administration group with more than ten locations across the St. Louis metro area, is seeking an energetic, experienced, and upbeat Office Manager for our Belleville, Illinois office. Why Join Us? At La Cross Dental, we offer competitive compensation and a comprehensive benefits package, including: Paid Time Off (PTO) Paid Holidays Employer-Paid Life Insurance 401(k) with Employer Matching 6% Shortened Workweeks Medical, Dental, Vision, Short Term, Accidental Insurances available. Learning, Development, and Career Advancement Opportunities Competitive compensation and bonuses You'll also enjoy being part of a supportive, hard-working team that knows how to have fun-through employee and family events, contests, and wellness incentives. What You'll Do as Office Manager: As the Office Manager, you'll be the advocate for your office, keeping operations running smoothly, supporting your team, and ensuring practice growth while maintaining a positive culture and outstanding patient care. Key responsibilities include: Support doctors and clinical staff in treatment planning by ensuring patients understand their options Confidently present and discuss treatment plans with patients, including financial arrangements and insurance coverage. Use strong communication and customer service skills to increase case acceptance while maintaining trust and prioritizing patient care. Leading daily operations, including scheduling, production, collections, and insurance processes. Running morning huddles and maintaining office organization to meet production and collection goals. Training, mentoring, and welcoming new team members, doctors, and patients. Monitoring team performance and providing coaching to support growth and development. Ensuring fairness, transparency, and inclusivity in all staff interactions. Collecting payments at the time of service or within 30 days. Promoting a collaborative, drama-free workplace with a focus on professionalism. Leading by example-working smart, valuing teamwork, and emphasizing work-life balance. What You Bring: Experience in dental (preferred) or medical office management/administration. Proficiency in dental practice management software (Eaglesoft, CareStack, or similar). Strong background in insurance verifications, claims, prior authorizations, and collections. A hands-on leadership style and willingness to “jump in the weeds” when needed. Our Core Values: Integrity - Do the right thing, even when it's hard. Honesty - Keep your promises; commitment is an action. Engagement - Be present for each other and our patients. Respect - Treat people how they want to be treated. Fun - Enjoy your experience!

Job Description Axes Physical Therapy is continuing to grow, and we're excited to welcome a Medical Front Office Supervisor to our St Louis City clinic! This is a great opportunity to make a meaningful impact while supporting patients, clinicians, and the overall success of our team. Axes Physical Therapy is Patient Centered • Employee Centered • Client Centered About the Role The Medical Front Office Supervisor oversees the daily operations of our fast-paced outpatient physical therapy front office. This position plays a key role in ensuring an exceptional patient and client experience through warm, professional communication, efficient scheduling, and accurate collection of patient and insurance information. You'll serve as a supportive resource for the clinical team and collaborate closely with the clinic director and billing departments to ensure proper insurance verification, authorization, and account management. Essential Responsibilities Uphold and model Axes' core values in all interactions. Deliver patient- and client-centered communication both in person and over the phone. Oversee and ensure timely, accurate scheduling of new and returning patients. Maintain accurate data entry and adherence to front office procedures. Collect and verify insurance information; clearly communicate benefits to patients. Coordinate with the clinical team to schedule follow-up visits appropriately. Conduct follow-up outreach to support consistent patient attendance. Assist with front office inventory and supply management. Support clinic cleanliness and organization, especially within shared and reception areas. Assist therapists and clinical team members with patient care tasks as needed. Help patients complete required documentation. Provide excellent communication with external partners, including referring offices, insurance providers, and case managers. Required Experience Strong relationship-building and interpersonal skills. Excellent organizational skills and attention to detail. Effective time management and the ability to prioritize. Initiative and sound judgment in problem-solving. Clear verbal and written communication skills. Ability to work collaboratively and positively with peers and leadership. Commitment to maintaining confidentiality of all patient/client information. Knowledge of insurance EOBs preferred. Familiarity with EMR and Revenue Cycle Management systems preferred. Required Qualifications Medical office experience: 2+ years (this is not a medical assistant position). Education: High school diploma required; Associate degree preferred. Customer service experience: 3+ years. Computer skills: 3+ years of proficiency. EMR experience: 3+ years. We support our employees with a generous benefits package. All full-time employees receive the benefits below. Employer Contributions to Benefits include: Medical Insurance 401k with company contribution Employer Paid Benefits include: Life Insurance Holiday Pay Paid Time Off Apply Now to Join the Fun!! Axes Physical Therapy is an Equal Opportunity Employer

A team that is aligned and patient-focused creates a great environment for patients, and for you as a member of the team. This is what we strive to be and who we want to join us in providing the best care possible for patients to help our communities be healthier, feel better, and smile with confidence. We are seeking an Office Manager that shares our passion for patient care and education to lead the team. Responsibilities Manage business operations to exceed goals including scheduling, revenue optimization, expense control, and P&L responsibility including forecasts Partner with the Dentist(s) to lead the team by developing a collaborative, positive environment to support each member's success and development Work closely with other departments to ensure proper support for practice operation Deliver a superior patient experience demonstrating responsiveness and sensitivity to patient needs Complete all administrative tasks accurately and timely Qualifications Bachelor's degree in a business or healthcare discipline preferred Three (3) years management experience to include P&L oversight. Dental, medical, healthcare, or retail management experience is preferred Knowledge of dental insurance and explanation of benefits preferred Excellent time management and analytical skills with the ability to quickly resolve issues Excellent communication skills with both the team and patients Proficient with Microsoft Office products and working with dental software, experience with Dentrix preferred Willingness to travel up to 20% to support surrounding offices Benefits As a valued team member, you'll enjoy a rewarding career with growth opportunities and a comprehensive benefits package. Benefits for Office Managers include: Medical, Dental, and Vision Insurance Life Insurance, Short-Term and Long-Term Disability Insurance Flexible Spending Accounts Wellness Program Paid Time Off and Paid Holidays Quarterly Bonus Opportunities Employee Referral Program Bonuses 401k Career Growth Opportunities An equal opportunity employer and an advocate for diversity and inclusion Salaried Rate$55,000-$65,000 USD We take great pride in helping our communities be healthier, feel better, and smile with confidence. Daily, we are driven by our vision to provide an elite patient experience tailored to their needs to receive the best care possible. Not only do our team members find it rewarding to help patients be healthier, but they also enjoy being part of an organization that supports their growth. Our commitment to professional development and promoting internally when appropriate allows for tremendous career opportunities.

Are you passionate about helping others? Do you enjoy leading others? Are you energetic and strive to learn new things? If so, we have an exciting opportunity for you! Esse Health is the largest independent physician practice in the St. Louis Metropolitan area with over 100+ physicians, in 35+ locations, serving nearly 130,000 patients. We are leading the health care community by placing patients and their physicians at the center of health decisions. Esse Health is more than a healthcare provider - it's a place where medicine is a calling and not just a profession. It's a team of extraordinary medical professionals with the latest ideas for keeping patients healthier. Esse Health is searching for a dynamic and experienced Office Manager for our Tesson Ferry Pediatrics office! In this role, you will provide overall direction for all activities related to administration, operations, personnel, facility, office management and safety. Ensure increasing levels of patient and employee satisfaction while improving efficiency. Supervise all employees assigned to the practice, including managing the employee performance review process and guiding employee relations through effective communications, coaching, training and development of staff. Responsible for financial transactions (i.e., supply purchase, accounts payables, credit card utilization) and facilitating a monthly financial review with Physicians. This position works closely with all members of the management team. Esse Health can offer you professional development, effective management and a stable and growing workforce. Come join us! A minimum of 3 - 5 years in a previous Management role within the healthcare industry is required. Qualifications: • Strong business acumen • Experience managing multiple employees • A demonstrated ability to lead people and get results through others • Strong team leader/player • The ability to organize and manage multiple priorities • Excellent oral and written communication skills • Proficient technology skills • EMR (Electronic Medical Record) experience preferred. To learn more about what it's like to be an Esse employee, please visit our social media pages on Facebook, Instagram and LinkedIn! Search "Essehealthbenefitsu". Benefit highlights & more! • Multiple medical coverage benefits • Generous PTO policy + 8 paid holidays • 401k match + profit sharing • Tuition reimbursement • Wellness program EOE