Office manager jobs in Oregon

The PROCEDEO Group, a national Design/Construction Program Management Company, is seeking a new Office Manager to support day-to-day office operations and provide administrative coordination for our team. This on-site position is based in our Portland, OR office and plays a key role in maintaining an efficient, organized, and professional work environment. The Office Manager will handle administrative tasks, support project documentation, coordinate office logistics, and collaborate closely with contractors, architects, third-party vendors, and internal stakeholders to ensure smooth operations and effective communication. Key Responsibilities: Oversee daily office operations to ensure a productive and well-organized work environment. Manage office supplies, equipment, and vendor relationships, ensuring resources are maintained and replenished as needed. Serve as the primary point of contact for office communications, visitors, and general inquiries. Coordinate meetings, events, travel arrangements, and schedules for leadership and team members. Support HR-related functions such as onboarding, maintaining employee files, and assisting with internal communications. Prepare and format reports, correspondence, and presentations as needed for leadership and project teams. Maintain both digital and physical filing systems, ensuring accurate and organized recordkeeping. Assist with planning and coordinating team events, office gatherings, and employee engagement activities. Ensure compliance with office policies, procedures, and confidentiality standards. Support facilities management, including maintenance coordination and workplace safety procedures. Provide administrative assistance for special projects and other duties as assigned. Qualifications: Strong organizational and time management skills with the ability to prioritize effectively. Excellent communication and interpersonal skills with a professional and approachable demeanor. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint High level of discretion when handling confidential information. Previous experience in office management, administration, or executive support preferred. Ability to work independently while maintaining a team-oriented and service-minded approach. Employment Benefits: Employee Benefits include a negotiable salary, 401K (with company match), full medical/dental/vision insurance, paid time off, life and disability insurance, paid maternity and paternity leave, tuition reimbursement, HSA and FSA medical plans as available to fulltime company employees. About the PROCEDEO Group: PROCEDEO is a national leader in alternative project delivery methods for architecture and construction, as well as cutting-edge construction technology within the education and municipal sectors. We oversee full portfolios of capital projects for K-12 districts, municipalities and universities from conception through all phases of procurement to completion. Our team prides itself on providing exceptional service while remaining attentive to client needs. We specialize in delivering projects efficiently and effectively, maintaining a client-focused approach. PROCEDEO is an equal employment opportunity company. For more information on our culture, history and portfolio of work and services, please visit **********************

RAYUS now offers DailyPay! Work today, get paid today! is $25.01-$36.16 based on direct and relevant experience. RAYUS Radiology is looking for a Administrative Manager to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Administrative Manager, you will be responsible for the oversight of the day-to-day operations in one or more administrative areas, which may include front office registration, scheduling, medical records, and/or insurance. Responsible for the supervision of associates at one or more centers within a market. ESSENTIAL DUTIES AND RESPONSIBILITES: Fosters an environment where customer service is a priority by believing in and practicing The Experience Center Operations • Manages applicable administrative departments, including direct supervision of department leads • Assists Operations Manager with operational and growth initiatives, meetings with Senior Management, and budgeting • Implements strategic initiatives for the market • Assists with monitoring management reports to ensure associate productivity and quality of service on a regular basis • Monitors staffing levels and scheduling, including overtime, to ensure adherence to the budget • Assists in the maintenance of up-to-date and accurate database functions on all current and potential referring physicians • Coordinates patient relations, ensuring a high quality of patient service is delivered Staff Management • Manages overall staffing levels for adequate center coverage at all times • Prioritizes the job flow of administrative associates • Ensures comprehensive knowledge of company policies and procedures for administrative associates • Initiates and participates in staff performance evaluations, compensation and development of associates including performance improvement plans, disciplinary actions and/or terminations • Leads regular staff meetings and employee one-on-ones • Ensures the staff functions as a team • Acts as liaison between technologists and the patients waiting for exams, relays messages regarding scanner status and other clinic information • Creates and updates center's information manuals as needed • Participates in hiring and onboarding of administrative staff Registration, Medical Records, Scheduling & Insurance • Assists in greeting, checking-in patients scheduled for imaging services and payment processing as needed • Assists front office in answering phones, scheduling patient examinations and pre-certification of exams with patients' insurance company according to existing company policy as appropriate and applicable • Communicates with chief technologist(s) and radiologist(s) on scheduling matters (5%) Completes additional tasks and projects as assigned

Agility Robotics is a pioneer. Our robot, Digit, is the first to be sold into workplaces across the globe. Our team is differentiated by its expertise in imagining, engineering, and delivering robots with advanced mobility, dexterity, intelligence, and efficiency -- robots specifically designed to work alongside people, in spaces built for people. Every day, we break through engineering challenges and invent new solutions and capabilities that will one day make robots commonplace and approachable. This work is our passion and our responsibility: our mission is to make businesses more productive and people's lives more fulfilling. About the Work: As site Office Manager, you'll be tasked with several office duties which have a direct impact on our employee and guest experience. This includes: Greeting and assisting employees, visitors, and vendors Answering phone calls and promptly responding to voicemails Accurately processing/distributing incoming and outgoing mail and packages Providing support with conference room scheduling, setup and coordination Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas. Coordinate and manage on-site employee lunches and company events, including ordering, setting up, serving, and cleanup Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience Providing support for management, staff and office administrators as needed Maintain and update staff seating chart Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.) Manage and maintain badge access system, including creating badges Manage and maintain security camera system and vendor relationship Manage and maintain building entrance systems Manage janitorial staff ensuring janitorial contracts are being fulfilled, follow up and resolve any issues Ensuring office and kitchen equipment are maintained or repaired if needed Promptly report facility or safety concerns to management Drive to other local sites when need arises About You: High school diploma or certificate required, associate's degree strongly preferred Highly customer-oriented, possessing a positive and helpful attitude to all employees Demonstrates consistent dependability, punctuality and follow-through Self-starter, and ability to work independently and collaborate well with others Strong level of computer literacy and experience using Google Suite or MS 365 Exhibit strong positive written and verbal communication skills Ability to be flexible and adaptable within a dynamic environment Exhibit a high level of personal integrity, judgment, and discretion Good critical thinking and problem-solving skills Able to lift to 30lbs safely Have valid driver's license and transportation Preferred: Previous experience as an Office Manager or lead role in an office environment with 100 or more staff Experience with budgeting and asset tracking Purchasing and managing outside services and contractors Event planning experience Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job as this is subject to change at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give such instructions or assignments. Work Environment & Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions. While performing the duties of this job, the employee routinely is required to sit; talk and hear; use hands to touch, feel, handle, push/pull and move objects; see details of objects that are less than a few feet away; see differences between colors, shades, and brightness. The employee is occasionally required to stand, walk and move around the office; stoop, kneel, crouch, twist, crawl, reach, and stretch. Full-time Employees are eligible for Benefits: 401(k) Plan: Includes a 6% company match. Equity: Company stock options. Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees. Benefit Start Date: Eligible for benefits on your first day of employment. Well-Being Support: Employee Assistance Program (EAP). Time Off: Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown. Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually. On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations. Parental Leave: Generous paid parental leave programs. Work Environment: A culture that supports flexible work arrangements. Growth Opportunities: Professional development and tuition reimbursement programs. Relocation Assistance: Provided for eligible roles. All of our roles are U.S.-based. Applicants must have current authorization to work in the United States. Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agility Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Agility Robotics prohibits any such discrimination or harassment. Agility Robotics does not accept unsolicited referrals from third-party recruiting agencies. We prioritize direct applicants and encourage all qualified candidates to apply directly through our careers page. If you are represented by a third party, your application may not be considered. To ensure full consideration, please apply directly. Apply Now: ***************************

Welcome to ARO! Administrative Resource Options (ARO) is a leading international outsourcing firm specializing in office services management. We are a privately held, certified woman owned business and have a presence in 28 states nationwide as well as 4 provinces in Canada. Our services include copy/print, mail and package handling, reception, printer/copier fleet management, and office supply management. We offer a full complement of employee benefits including medical, dental, life and 401(k) with employer match. We also offer some unique benefits such as paid time off for charity work (Charity Leave) and Donate for Life organ donor recognition. We are celebrating our 25th year in business and planning for continued growth. ARO is not a temp or staffing agency. This is a Full Time opportunity Job Description • Basic mail service and or copy/print shop support • Expected to handle a variety of office services including reception and filing • Willing to move from site to site to provide coverage for employees who are out sick or have scheduled time off • Ability to adapt to varying office environments based upon our Customers business • Provide superior level of customer service to existing and prospective clients • Must be able to work full time, flexible shift dependent upon our Clients requirements • Provide assistance and/or solutions to client questions and problems • Regular and reliable attendance, punctuality and a flexible mind set are a must • Perform other related duties as assigned • Willingness to gain the business knowledge that will help lead to be promoted to a Site Lead/Manager as we continue to grow our business • This position requires travel to all sites within an assigned territory. ARO highly recommends that you have access to reliable transportation in order to meet the travel requirement of the job. Be aware that in some cases, ARO sites may be in locations not accessible by public transportation. If lack of transportation would prevent you from traveling to one or more sites for which you are responsible, please do not apply for this position. Qualifications Required Candidate Skills: Ability to multitask Working knowledge of email, excel and internet explorer Independent worker Impeccable customer service Ability to lift 50 lbs Must have reliable transportation Desirable Candidate Skills: Willing to obtain the skills required to be promoted to a site lead/manager as our business continues to grow Previous Management experience preferred, but is not mandatory Additional Information Company Overview Every day ARO earns the trust of a diverse and progressive body of clients who recognize our strong commitment to: Accessibility: At ARO we believe that true accessibility comes with engagement. We are constantly reaching out and traveling to client sites to make sure all bases are touched on. Our Engaged Communication Commitment backs our work ethic. Constant proactive communication and being readily available for clients and employees across the country is pivotal to our success. Results: With ARO your return on investment will not disappoint. As an employee owned company, our resources go into our employees rather than into sprawling campuses or other overhead expenses that may not directly benefit you. ARO's core business is and always has been on-site facilities management and its close monitoring through a comprehensive reporting structure. This assures you will experience palpable results in service quality as well as in ROI. Ask about our No Risk Guarantee! Objectivity: Many of our competitors are publicly held software or hardware manufacturers and/or distributors. They are quota-based and are held accountable to their investor's interests. At ARO our primary goal is customer service and relationships: we monitor clients' changing requirements and long-term vision to drive proactive and cooperative solutions. We engage our hardware, software and services partners proactively when a client needs it, not when a financial quarter is ending.

Job DescriptionBenefits: 401(k) matching Bonus based on performance Dental insurance Health insurance Paid time off About Us North Tabor Dental is a patient-centered dental practice dedicated to providing high-quality care in a friendly, professional environment. We are seeking an experienced and motivated Dental Office Manager to lead our administrative team and support the smooth, efficient operation of our practice. Position Summary The Dental Office Manager oversees daily operations, ensures excellent patient experiences, manages staff schedules and performance, and supports the financial health of the practice. The ideal candidate is a strong communicator, organized, and experienced in dental or medical office management. Responsibilities Oversee front desk operations, scheduling, and patient flow Manage and mentor administrative staff; assist with hiring and training Ensure accurate patient billing, insurance verification, and claims processing Monitor key performance metrics and support practice growth goals Maintain compliance with HIPAA, OSHA, and other regulatory guidelines Handle patient concerns with professionalism and empathy Collaborate with the dentist(s) to optimize daily workflows Maintain office inventory and coordinate ordering of supplies Manage payroll and support financial reporting as needed Qualifications 23+ years of experience as a Dental Office Manager or similar healthcare leadership role Strong knowledge of dental terminology, procedures, and insurance systems Proficiency in Dentrix dental management software Excellent communication, leadership, and problem-solving skills Ability to multitask, prioritize, and maintain organization in a fast-paced environment High school diploma required; associate or bachelors degree preferred Benefits Competitive pay (based on experience) Health, dental, and/or vision benefits Paid time off and holidays Retirement plan options Opportunities for continuing education Supportive and team-oriented work environment

Nestucca Valley School District/Nestucca SD - Classified Employee Date Available: ASAP Closing Date: Open Until Filled HB3187 NOTICE: NVSD complies with HB 3187. Prior to completing an initial interview, NVSD does not request or require disclosure of the applicant's age or date of birth or when the applicant attended or graduated from any educational institution, except when such information is required to: (A) Affirm that the applicant meets bona fide occupational qualifications; or (B) Comply with any provision of federal, state or local law, rule or regulation. To these ends we ask that applicants do not provide such information as part of their application or attached materials. Position Title: District Office Manager Location: Nestucca K8 Reports To: Building Administrator FLSA Status: Nonexempt FTE & Salary: 1.0 FTE Salary Schedule: Classified Salary Schedule Row: Office Manager ($19.93-$23.69 per hour, D.O.E.) Contract Days: 220 GENERAL DESCRIPTION: The District Office Manager performs a variety of secretarial, bookkeeping and administrative duties, which require a broad knowledge of both secretarial and clerical practices and procedures. The District Office Manager provides administrative support to the Superintendent, and supports district office staff in district operations. QUALIFICATIONS: Knowledge, Skills, Abilities Required: A minimum of a high school diploma or equivalent. Secretarial experience, including office management, administration and record keeping. Knowledge of general operation of a school district and the administrative assistant duties. Ability to interact in a positive and professional manner with students, staff, parents, community members, contractors, consultants and trades people, while demonstrating sensitivity to cultural, ethnic, gender and religious diversity. Ability to exercise confidentiality, diplomacy, and independent judgement. Keyboard and Word processing with speed and accuracy. General accounting skills. Knowledge or ability to learn about first-aid procedures and proper methods of dispensing medications. Excellent organizational and time management skills with the ability to accomplish multiple complex assignments under short timelines and with multiple interruptions. Ability to remain calm and supportive when dealing with difficult people or emergencies. Ability to take initiative and work independently, prioritizing tasks to meet deadlines while maintaining accuracy and attention to detail. Ability to quickly learn frequently used software and online programs used in the performance of job responsibilities, such as student records, personnel records, accounting, and purchasing. ESSENTIAL FUNCTIONS: Performs some or all of the following tasks. Other duties may be assigned. Provides administrative assistance to the Superintendent; managing their calendar, responding to communication as appropriate and providing operational day-to-day support on their behalf. Manages the district office, phone, email account, conference room calendar, office supply inventory and district mail run. Supports the district office staff with administrative and confidential work in District Operations, Human Resources, and the Business Office. Composes, edits and prepares technical and complex documents, correspondence, special reports and material of a confidential nature. Human Resources document management support. Food Service meal count document support and site monitoring tracking. Oversee maintenance and compliance of District Emergency Handbook and procedures. Serve as point of contact for inter-district transfer student applications and tracking. Reconcile Superintendent credit card. Packing slip input support. Manage the credit card check out sheet Manage and book district staff travel arrangements. Process volunteer and coach background checks ensuring approved volunteer list is up to date. Acts as initial responder to building level First Aid emergencies and coordinates with other staff to ensure proper steps are taken to ensure the health and safety of injured party; including administering first aid, calls to 911, coordinating with emergency responders, and/or providing medications as appropriate. Serves as primary contact and liaison between the district staff and students, teachers, parents, staff, district, and community. Answers district phone line and greets/welcomes visitors to the K8/NVSD District office. Processes facility use requests and manage facility calendar. Stores district injury and DHS reporting documentation. Plans, coordinates and executes school-wide staff appreciation events, and procures supplies and catering as needed for professional development. Successfully uses software and online programs to monitor and maintain essential records regarding students, personnel, accounting, work orders and other areas as required. TERMS OF EMPLOYMENT: Salary and work year to be according to the current negotiated contract. EVALUATION: Performance of this job will be evaluated in accordance with provisions of Board policy. WORKPLACE EXPECTATIONS: Establish and maintain a positive and respectful working relationship with students, staff, administration, parents/guardians and community members. Work collaboratively and communicate effectively with staff and customers at all organizational levels (listening to others without interrupting, keeping emotions under control, remaining open to others' ideas and focusing on solving conflicts). Maintain a high level of ethical behavior and confidentiality of information about participants, families and staff. Maintain dependable and consistent attendance and punctuality. Follow all laws, District policies, rules, regulations, memos, announcements and reasonable requests by proper authority PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is regularly required to talk or hear The employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb up and down step stool, bend under the desks, twist from the waist, and stoop, kneel, crouch, or crawl Possible moderate to high noise level. Frequent and prolonged talking/listening in conversations/meetings. Requires accurate perceiving of sound, near and far vision, depth perception. Requires handling and working with a variety of materials and objects. Work may occasionally involve lifting/carrying objects weighing up to 30 pounds. Possible exposure to bodily fluids due to student injury or illness. Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time, as it deems advisable. Nestucca Valley School District recognizes the diversity and worth of all individuals and groups. It is the policy of NVSD that there will be no discrimination or harassment of individuals or groups based on race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veterans status, genetic information or disability in any educational programs, activities, or employment. Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Individuals with disabilities may contact the Human Resources Officer at ************ x403 for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon telecommunications Relay Service at **************.

Job Description Sage Dental Wellness is a new biologic dental practice in Eugene Oregon that is growing quickly. We are looking to add an experienced Dental Office Manager to our work family, who is passionate about oral health and the whole body approach to dentistry, believes in healthy living, is kind, reliable and has an excellent work ethic and communication skills. Our ideal candidate is an experienced dental office manager who is looking for a career as a key administrative professional, who is responsible for ensuring the smooth and efficient operation of a dental practice. Teaching skills are needed to help train the team and help support the practice. This position requires working closely with our professional team through excellent communication to help you best represent our practice vision and philosophy. One should possess excellent organizational skills, leadership abilities, and a deep understanding of dental office workflows to maintain productivity and enhance patient satisfaction. One must have financial management skills, such as billing and insurance claims. You will need a good understanding of how to productively and efficiently schedule patient appointments so no patient is waiting and to minimize production down times as well as collect deposits and payments where computer and billing skills are required. This position requires the following: 1. Leadership and Team Management Skills- Help with team member interviews, hiring, reviews, questions, schedules and motivate the team to build a community that works in harmony. Have the ability to recognize and a willingness to take initiative to complete or reassign tasks that may be overwhelming a team member to help maintain balance of team job duties and responsibilities. Under strained situation this may require you to chair side assist, clean, sterilize, turn rooms over if no other person is available. Hold the team accountable to assigned job duties ensuring follow-through and implement office policies and procedures. Have the ability to adopt to changes as the practice grows, being open to new policies, procedures and protocols. Be willing to be the change maker when you see areas that need improvement once discussed with doctor and agreed to implement. This position requires "Walking the Floor", interacting with the team, takes the pulse of the organization and assesses status and needs of their team. 2. Organizational Skills- Keeping files and supplies organized, running team, safety and compliance meetings that are logged and referenced and keeping records of office compliance and maintenance schedules so everything runs smoothly. Be in charge of all HIPAA, OSHA, CPR, and any other regulatory standards. Have the ability to multi-task not loosing focus on the task at hand while managing multiple operations. Work in a timely manner, not leaving patients or team members waiting longer than needed for requests/answers. 3. Communication Skills- Work closely with the doctor in a professional manner, to maintain clear and consistent communication on a daily basis or as needed outside of patient treatment times to help facilitate the practice vision and philosophy. Keep clear records of requested tasks/job assignments delegated to you and follow-up with doctor when completed to insure follow through. Be accountable for your actions demonstrating thoughtfulness for the practice, patients and team in the decisions you make. Must have the ability to resolve patient and team member concerns, build trust amongst the team and patients. 4. Financial Management Skills- Solid understanding of how to schedule for productivity and efficiency. Ability to understand patient insurances billing, finances, and payment plans. Ensure we are collecting for all deposits and treatment so there are no outstanding balances when run end of day report. Knowledge of insurance processes is critical in helping facilitate reimbursement to patient and support patient relations. Run reports catching and correcting any errors. Monitor and report office performance metrics to owner that may require additional follow-up or changes in policies. 5. Knowledge of Dental Software and Technology- A strong technology background is required as this is a very high tech practice/position and being able to manage the technology is a daily operation. Proficiency in computer skills is a must as well as good written communication skills. This position will make forms, documents, slide presentations and spreadsheets for better patient and team communication. Strong proficiency in using our dental office management software so you can help others in the office who have questions, attending software trainings on a regular basis for updates will be required. Having a good grasp of our practice management software and familiarity with technology streamlines tasks like appointment scheduling, patient record keeping , treatment planning/presenting and billing. You will also need to understand how to best maximize the software for reviews, reports, recare and patient communication. 6. Coordinate Marketing Initiatives- Promote the dental practice in the community to help attract new patients. Have the ability to work with social media helping to educate and share online about our practice. Attend events in the community as they arise, educating and effectively communicating our practice philosophy and unique services. This position offers a nice work environment with a supportive team, competitive compensation, fully vested 401k with profit sharing, paid vacation, dental an health benefits. We request 3 years minimum dental office manger experience and past experience as an assistant or hygienist is ideal. Please send us your resume and any additional information you feel will help us learn more about you. Sincerely, Sage Dental Wellness and Team

Accounting Specialist / Office Manager - Innovative Air (Springfield/Eugene, OR) Full-Time | Monday-Friday | Competitive Pay DOE Innovative Air is a fast-growing HVAC company serving the Springfield/Eugene area. We're looking for a detail-oriented Accounting Specialist who can take ownership of our financial operations, support our project managers, and help keep our books clean, accurate, and up to date. If you enjoy structure, organization, and improving financial processes, this role is a great fit. What You'll Do Daily / Weekly Responsibilities * Manage Accounts Payable (AP) and Accounts Receivable (AR) * Enter and reconcile vendor invoices, match POs, verify pricing * Monitor customer accounts, apply payments, send statements as needed * Prepare and process job costing entries (labor, materials, equipment, burden, subcontractors) * Maintain accurate job budgets and cost-tracking inside QuickBooks * Support weekly payroll prep (review timecards, match jobs/phases, verify hours) * Assist with financial reporting, month-end reconciliation, and data cleanup * Maintain vendor files, W-9s, certificates, and project billing documentation * Work closely with our Owner, field managers, and office team to streamline workflows * Handle additional administrative accounting tasks as needed Requirements Must Have * 5+ years of bookkeeping or accounting experience * Strong skills in QuickBooks Desktop * Experience with job costing * Ability to manage multiple deadlines with accuracy and consistency * Excellent communication and organizational skills * Comfort working in a fast-paced construction/service environment * Complete understanding of financial statements, AP/AR cycles, and reconciliation Nice to Have * Knowledge of HVAC or construction accounting * Familiarity with Kojo, ADP, or similar workflow tools * Ability to improve and document processes Compensation & Benefits * Competitive hourly wage DOE * Health, dental, and vision benefits * PTO, paid holidays * Stable, long-term position with room to grow * Positive team culture and supportive leadership How to Apply Please submit your résumé and a brief message explaining why you'd be a great fit for Innovative Air.

The Opportunity: As a member of the plant leadership team, the Business Office Manager works directly for the General Manager, with a functional relationship with the corporate Senior Accountant. Works independently and executes independent judgment to provide the right outcome for the facility. The Office Manager onboards hourly and salaried employees, oversees accounting, controlling, and office administration measures, and implements human resources policies and procedures with the support of the Human Resources Leader for the group. Essential Duties/Responsibilities/Function: Safety: As a member of the Plant leadership team, work to ensure a culture of safety and respect. Engage cross-functionally to ensure compliance - may be part of training, record-keeping, audits, and communications of safety. Accounting & Record Keeping: Work closely with Senior Accountant to ensure financial data is accurate and timely, including activities such as journal entries, budget preparation, and financial reporting. Maintain all employee and financial files, according to WestRock regulations. Maintain standards of documentation, record-keeping, and reporting as prescribed by corporate and division policies. Reconcile accounts payable and accounts receivable to ensure correct amounts have been received and remitted for all material. Responsible for the preparation and distribution of routine and standardized reports and correspondence. Manage the plant month-end closing, which includes journal entries, P&L review, and balance sheet reconciliation. Ensure appropriate sign-off and review procedures to be SOX compliant. Administrative Leadership & Support: Supervise and mentor direct reports by providing ongoing coaching and feedback to enhance independent critical thinking, and execution of scheduling, reporting, and customer service duties. Assist with customer service, mail processing and distribution, scale, payroll data entry, filing, and record-keeping. Perform annual performance reviews for direct reports leveraging historical performance data and documentation to support feedback. Responsible for the preparation and distribution of routine and standardized reports and correspondence. Workforce planning & support: Coordinates Human Resources matters for all employees within the facility and provide necessary information to support and resolve issues. Lead the onboarding process for hourly and salaried employees, including processing background checks, verifying IDs and work eligibility, performing system and payroll setup, and organizing orientation. Supports hourly recordkeeping systems such as PeopleSoft and Kronos. Supports Corporate initiatives and the GM to ensure strong communication and site involvement. Includes such things as employee surveys, recognition activities, open enrollment presentations, safety training, and event planning. Maintains communication tools (bulletin boards, Marlin, etc.) Work closely with corporate or local vendors for placement plant hourly employees or contingent workforce needs. What You Need to Succeed: Knowledge, Skills, and Abilities: Ability to coordinate, oversee and monitor the work of clerical and administrative employees; good oral communication and customer service skills; ability to communicate effectively and demonstrate courtesy and tact when interacting with other employees and customers; good organization skills; attention to detail and accuracy; ability to work on multiple administrative tasks; ability to effectively communicate department policies and procedures. Education and/or Experience: Required: High school graduation or equivalent with a minimum of 5 years prior office and accounting/booking experience Required: 3-5 years of supervisory experience managing others Preferred: AA or BS in Business Administration, Finance, or Accounting Preferred: 1+ years of manufacturing and production experience Technical Skills: Required: Intermediate/Advanced computer skills (e.g. Microsoft Office - Excel, Word, Outlook) Preferred: Accounting software tool (e.g JD Edwards) Preferred: Experience with inventory/data entry system (e.g AS400) Work Environment: Work in an office within the plant environment, frequent standing, walking, sitting, occasional heights, outdoor and indoor conditions, exposure to machinery conditions of over 100 degrees Fahrenheit. What we offer: Corporate culture is based on integrity, respect, accountability, and excellence. Comprehensive training with numerous learning and development opportunities. An attractive salary reflects skills, competencies, and potential. A career with a global packaging company where Sustainability, Safety, and Inclusion are business drivers and foundational elements of the daily work.

We are looking for a Front Desk Supervisor to lead and manage the front desk operations of our hotel. The ideal candidate will be responsible for overseeing a team of front desk staff, greeting guests, addressing guest inquiries and complaints, and ensuring a professional lobby environment. Strong leadership, time management, organizational, and communication skills are essential. Compensation: $19 -$21 Key Responsibilities: Led and trained front desk staff, and managed shift schedules. Process guest check-ins, confirm reservations, assign rooms, and issue room keys. Handle confidential guest information with integrity. Resolve guest complaints and requests in a friendly, professional manner. Ensure the lobby and common areas are clean and welcoming. Manage cash drawer contents and transactions during shifts. Coordinate with Housekeeping/Maintenance to ensure room readiness. Process payments (cash, debit, credit) and check-outs, resolving any charges. Generate daily reports (arrivals, departures, special requests) and ensure accuracy. Supervise staff performance and complete performance reviews. Assist guests with directions and information about the property and local areas. Perform administrative duties such as filing and updating records. Ensure all front desk activities (bookings, appointments, calls, emails) are handled efficiently. Complete other duties as assigned. Requirements: Minimum 2 years of hospitality experience. Minimum 2 years of front desk experience. At least 1 year of supervisory experience, preferably in hospitality. Proficiency in Windows OS and company-approved spreadsheets and word processing. Strong verbal and written communication skills. Ability to handle guest complaints and resolve issues promptly. Ability to manage time effectively in high-pressure situations. High school diploma or equivalent. Physical Demands: Regularly required to walk, stand, and use hands to reach. Frequently required to stoop, kneel, crouch, or crawl. Must be able to lift and move up to 50 pounds occasionally.

Medi\-Weightloss, the premier medical weight loss brand, is coming to the Portland metro area. Our clinics deliver evidence\-based care with a compassionate, patient\-first approach. Backed by the proven success of Medi\-Weightloss-with over 9.5 million pounds lost nationwide since 2006-we're building a network of high\-impact wellness clinics throughout the region. Our mission: transform lives by helping people achieve and sustain meaningful weight loss. We are seeking an experienced, organized, and people\-centric Office Manager to oversee the day\-to\-day operations of our Beaverton clinic. This position combines operational excellence with a seamless patient experience, ensuring smooth daily workflows, efficient administrative systems, and a welcoming environment for staff and patients alike. You'll partner closely with our Director of Operations and clinical leadership team to uphold our high standards in patient service, staff development, and financial performance. This is a fast\-paced, people\-focused role that combines logistical skill, diligent attention to detail, and a commitment to service and excellence. If you have a leadership background, administrative experience in the medical field, or are just looking for a professional change, please apply today for immediate consideration. Why Join: Mission\-Driven Impact: Help patients achieve better health through structured, medically supervised weight loss Start\-Up Energy, Proven Platform: Work in a growth\-minded environment with the backing of a national leader in weight loss Professional Development: Stay on the leading edge of obesity medicine and preventive care Primary Job Responsibilities: Oversee all daily clinic operations, including scheduling, cash handling, inventory management, and facility upkeep Ensure consistent adherence to company policies, compliance standards, and operational procedures Manage EMR scheduling, reports, and documentation accuracy Monitor and maintain product and supplement inventory; order supplies per established PAR levels Handle patient registration, insurance verification, billing submissions, and revenue cycle tasks in coordination with our billing partners Recruit, onboard, and train front office and support staff in accordance with company standards Foster a positive, team\-oriented culture focused on accountability, learning, and patient care excellence Conduct regular staff meetings and provide ongoing coaching and performance feedback Manage staff schedules and ensure appropriate coverage during clinic hours Support patient experience excellence-ensuring every visit feels personalized, professional, and efficient Participate in local marketing and community outreach initiatives to promote clinic visibility and patient acquisition Champion the Medi\-Weightloss brand by modeling service, integrity, and enthusiasm Job Qualifications: Minimum of one year of management or leadership experience in a healthcare, wellness, or service\-oriented environment required Exceptional organizational, communication, and customer service skills are critical for success Proficiency with Microsoft Office Suite and EMR systems required Experience with QuickBooks or basic financial reporting required Bachelor's degree in business, Healthcare Administration, or related field preferred Experience with insurance verification, billing, or claims processing preferred Background in weight management, aesthetics, or medical office operations a plus Ability to work Saturdays What We Offer: Competitive compensation based on experience Full\-time, salaried position ($55k\-$65k annually) As the clinic grows, we plan to introduce a performance\-based incentive structure Medical Benefits Paid time off and professional development opportunities "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"28839101","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Job Opening ID","uitype":111,"value":"1507"},{"field Label":"Client Name","uitype":4,"value":"Medi\-Weightloss Beaverton"},{"field Label":"Location","uitype":1,"value":"4655 SW Griffith Dr. Suite 120 Beaverton, OR 97005"},{"field Label":"Industry","uitype":2,"value":"Health and Wellness"},{"field Label":"Salary","uitype":1,"value":"$55k\-$65k annually"},{"field Label":"Work Experience","uitype":2,"value":"1+ years"},{"field Label":"City","uitype":1,"value":"Beaverton"},{"field Label":"State\/Province","uitype":1,"value":"Oregon"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"97005"}],"header Name":"Medi\-Weightloss Clinic Hiring Full\-Time Office Manager","widget Id":"**********00045117","is JobBoard":"false","user Id":"**********00040483","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"**********55184368","FontSize":"12","google IndexUrl":"https:\/\/investmenthr.zohorecruit.com\/recruit\/ViewJob.na?digest=kv1T5CA.DRQcelw5zD4OXpy2XwapX9qC2bk7xGk8EqA\-&embedsource=Google","location":"Beaverton","embedsource":"CareerSite"}

We are a business to business support service for independent mental healthcare practitioners, which helps providers service a growing client base. We provide administrative and organizational services to simplify the processes of sourcing leads, marketing, billing and collecting payments from patients and insurers. We have grown to support over 2,000 mental healthcare providers since we opened in 2011. We have built the Mindful Therapy Group brand from the ground up with years of dedication to solving the complex processes of the healthcare landscape in innovative ways, creating a platform geared toward growth, and working to meet our mission of creating improved access to high quality mental healthcare. Candidates with backgrounds in restaurant or hospitality management are highly encouraged to apply. About the Role The Senior Office Manager is responsible for overseeing the operations, performance, and culture of multiple office locations. This role ensures that each office delivers consistent client service, operational efficiency, and team support while maintaining alignment with company standards and goals. The Senior Office Manager serves as the key liaison between site-level staff and senior leadership, fostering collaboration, accountability, and continuous improvement across all assigned offices. Responsibilities * Provide direct leadership and oversight to administrative staff and support teams across multiple office sites. * Ensure operational consistency across all assigned locations, including scheduling, client service, and workflow management. * Monitor and report on key performance indicators (KPIs) such as provider productivity, client experience metrics, and office utilization. * Partner with regional and departmental leadership to address staffing needs, provider support, and resource allocation. * Conduct regular site visits to evaluate office environment, resolve operational challenges, and provide coaching/support to office teams. * Implement and uphold company policies, procedures, and best practices consistently across all assigned offices. * Act as a point of escalation for complex client, provider, or staff concerns, ensuring timely resolution and communication. * Drive initiatives that improve efficiency, provider satisfaction, and client care while balancing business needs. * Lead and mentor Office Managers-in-training, contributing to leadership development within the company. * Collaborate with other managers and departments (Provider Services, Referrals, IT, Facilities) to ensure smooth operations and proactive problem-solving. * Lead and coach the Provider Support Specialist Team to set goals, manage outcomes, and provide timely follow through for more complex tasks. * Oversee PSS training and growth with the goal of developing leaders that can go on to thrive in a variety of departments and career paths. * Develop a relationship with individual providers while working to understand their motivation and goals. * Identify areas of opportunity for improving providers' various areas of success and enroll them in relevant seminars, group trainings, or online courses depending on availability and relevance. The responsibilities described are not intended to be a comprehensive list of requirements for this job. Responsibilities, duties, and activities may change at any time with or without notice.

REQUIREMENTS: Previous hotel front desk experience is required, along with lead or supervisor responsibilities. To be successful in this role, you need strong verbal and written communication skills. You must be able to read, write, type and use basic technology. This job requires you to stand for an entire shift and you also must be able to lift at least 25 pounds. Applicants must be available to work evenings, weekends and holidays. Prior hotel management experience preferred. JOB OVERVIEW - Front Office Manager: Apply your outgoing personality and ability to connect with others to create memorable guest experiences! As a Front Office Manager, you will be the first impression for our guests upon arrival and throughout their stay you will lead by example and champion the front desk staff to build lasting impressions and guest loyalty. Our Story : If you are looking for a career where you feel supported, then apply now! InnVentures has a reputation for offering a compassionate, caring and fun workplace. Our culture is sustained by service-oriented employees who care about each other, our guests and the communities where we live. We currently manage 40+ Marriott, Hilton, Hyatt and IHG brand hotels in 10 states. We only have 3 rules at InnVentures. (We can teach you the rest!) Rule #1 - Do everything you can for the customer! Rule #2 - Bring a good attitude to work with you every day and take pride in your work! Rule #3 - Have FUN! WHY WORK AT ONE OF OUR HOTELS? Fun, team-oriented environment Full-time and part-time positions available to meet your needs Great opportunities for growth Community Involvement Discounted hotel stays Recognition and awards Paid time off BENEFITS: We offer eligible employees a number of benefits to enhance their health and well-being: Group insurance, including medical, dental, vision and company-paid life insurance Paid time off including up to 80 hours vacation days, sick/ wellness leave and 8 holidays Company-matched 401(k) plan Bonus Plan Voluntary benefits including short term disability, long term disability, accident, life, critical illness and Flexible Spending Account Life enrichment benefits including hotel benefits, employee assistance program, leadership development program and more! Get paid daily with our Daily Pay Program! A TYPICAL DAY: Oversee hiring, training, coaching, mentoring and scheduling for the front office team. Proactively garner relationships with long term and repeat guests to develop loyalty and maintain a high level of satisfaction. Apply problem solving skills to resolve guest issues to their satisfaction. Supervise ordering and inventory for front office supplies within a set budget. Handle continuous requests in a fast-paced environment by coordinating with other departments to ensure all guest requests are met. Ensure all front desk checklists and procedures are followed and review daily work to confirm it is error-free. Follow proper cash handling procedures and be able to post and reconcile charges applied to guest receipts. Support the goals of the hotel through teamwork and collaboration with all departments. POTENTIAL CAREER PATH: Operations Manager or Sales Manager - Assistant General Manager InnVentures IVI L.P. is an Equal Opportunity Employer and maintains the policy of recruiting and retaining the best-qualified personnel who demonstrate the ability to perform competently and work well with others. It is the policy of InnVentures to provide equal employment opportunity regardless of race (including traits historically or culturally associated with race, such as hair texture and protective hairstyles), religion (including religious dress and religious grooming), color, age (40 and over), genetic information, disability (mental and physical), medical condition (as defined under state law), national origin (including language use restrictions and possession of a driver's license issued under section 12801.9 of the California Vehicle Code), ancestry, sex (including gender, gender identity, gender expression), sexual orientation, marital status, familial status, parental status, domestic partner status, citizenship status, pregnancy (including perceived pregnancy, childbirth, lactation, or pregnancy-related conditions), military caregiver status, military status, veteran status, or any other status protected by federal, state, or local law. This policy of nondiscrimination is applied to all aspects of the employment relationship. The Company complies with the Americans with Disabilities Act (ADA) and applicable state and local laws in ensuring equal opportunity and employment for qualified persons with disabilities. We also consider qualified applicants with criminal histories, consistent with legal requirements.

Office Manager / Business Coordinator Employment Type: Full-time Reports To: Design Operations Manager ______________________________________________________________________________ About Ausland Group Ausland Group is a Design+Build commercial construction firm headquartered in Southern Oregon, delivering architecture, engineering, and construction services under one roof. We specialize in bringing visionary projects to life from complex commercial facilities to cultural landmarks through collaborative design and innovative building solutions. Our team includes talented architects, engineers, and construction professionals dedicated to excellence, client service, and community impact. ______________________________________________________________________________ Role Overview Were seeking a highly organized, tech-savvy Office Manager / Business Coordinator to lead business-side operations in our busy Eugenedesign department. This position is the hub forproject accounting, client coordination, and office operations, ensuring our architects, engineers, and in-office construction staff have the systems and support they need to deliver exceptional work. As thesole business operations lead in our Eugene office, you will serve as the primary liaison to leadership in Grants Pass, coordinate daily operations, enforce company SOPs, and support consistent technology use across the team. ______________________________________________________________________________ Key Responsibilities Set up and maintain projects in Deltek / Ajera from contract execution through final billing including processing contracts, amendments, and work authorizations; preparing accurate monthly invoices; tracking accounts receivable; and following up directly with clients to ensure timely payments. Coordinate with Auslands central accounting team for financial alignment. Manage local office operations supplies, vendors, building access, conference rooms, and mail. Provide technology support: computer setup, video conferencing, and guiding consistent use of MS Office 365 tools(Teams, Planner, SharePoint, etc.). Support project managers with budgets, schedules, and client communications. EnforceSOPs for design+build integrationand ensure completion of performance measurements such asschedule updates. Foster a positive office culture and coordinate local events. ______________________________________________________________________________ Qualifications 5+ years in office management, project accounting, or business coordination in an A/E/C firm. Proficiency with Deltek / Ajeraor similar project/financial management software. High aptitude for technology, including troubleshooting and training staff on platforms. Strong MS Office 365 skills (Teams, Planner, Excel, Word, PowerPoint). Excellent organizational, communication, and problem-solving skills. Ability to work independently and represent the Eugene office with professionalism. Highly desired: Experience in architecture and engineering industries. ______________________________________________________________________________ Why Youll Love Working Here Key leadership role in a collaborative and creative environment. Direct impact on project success and client satisfaction. Competitive salary and benefits package. Be the trusted point of contact for staff in our Eugene and Grants Pass offices. ______________________________________________________________________________ EEO Statement Ausland is an Equal Opportunity Employer. We revel in diversity and are committed to creating an inclusive environment for all employees. If you need assistance or accommodation, please contact Ausland at ************.

JOB SUMMARY: The Education Director is responsible for the management of all OTLA education and events, office management and reception. They assist the Executive Director and other team members as needed. They are also responsible for database organization and tracking. This is a full-time, in-person position. Our office is in downtown Portland. Salary range: $40 - $50,000 BOE We offer a robust benefits package including potential for merit-based bonuses, health care, vision, dental, paid time off and a generous pension fund. Our conference room is fully stocked with an assortment of candies, snacks, sodas, and coffee to make sure you make use of your dental and health insurance! OTLA's dedication to promoting diversity, multiculturalism, and inclusion is clearly reflected in all our work. We are fully focused on equality and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin and all the other fascinating characteristics that make us different. Candidates from underrepresented communities are strongly encouraged to apply. SUPERVISOR: Executive Director MANAGES: Education committee, convention planning committee, summer intern(s), section meetings, phones and reception, office organization and management. IDEAL QUALITIES: A resourceful learner and problem solver who is calm in new situations and who displays initiative and a willingness to work independently and with a team. IDEAL EXPERIENCE: An early-career or career-changing professional with experience in an office setting working with others as well as independently. Individuals with any of the following experience are especially encouraged to apply: office coordination, management, customer service, reception, nonprofits, unions, community or volunteer organizing, event planning, professional associations, politics or legislative. Having access to a vehicle is a plus. Required skills and experience: * Be a self-starter, problem-solver with a good work ethic * Team player * Confidence * Attention to detail and ability to multi-task * Good verbal and written communication skills * Excellent customer-service skills * Strong computer skills with the ability to learn what you don't already know---our database, Microsoft Office suite, Adobe programs, Canva, etc. * Love of spreadsheets is applauded * Occasional availability evenings and weekends * Timely and responsible Resume and cover letter required to apply. ABOUT OTLA: For over 70 years, OTLA and its attorney and legal professional members have advocated for the rights of Oregonians by promoting safer products, workers' rights, civil rights, access to quality health care, safeguarding the environment and eliminating discrimination in the workplace. The members of the Oregon Trial Lawyers Association are civil plaintiff's attorneys working to make sure any person who is injured by the misconduct and negligence of others can get justice in the courtroom, even when taking on the most powerful interests. Listing Type On-Site Categories Clerical/Administrative | Customer Service | Event Planning | Nonprofit | Office | Operations Position Type Full Time Experience Level Mid Level Employer Type Direct Employer Salary Min 40000 Salary Max 50000 Salary Type /yr.

Details Information Department Radiation Center (RIP) Position Title Office Manager Job Title Office Manager Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary The Radiation Center is seeking an Office Manager. This is a full-time (1.00 FTE), 12-month, professional faculty position. The Radiation Center is a unique institutional facility designed to provide support to instructional and research programs for all OSU departments and to other organizations statewide, nationally, and internationally. The Radiation Center occupies approximately 45,000 square feet of floor space and houses the Oregon State TRIGA reactor (OSTR), which is licensed to operate continuously at a power level of 1.1 MW. There are approximately 30 permanent employees located at the Radiation Center as well as research personnel on a temporary basis. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: * Top 1.4% university in the world * More research funding than all public universities in Oregon combined * 1 of 3 land, sea, space and sun grant universities in the U.S. * 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties * 7 cultural resource centers that offer education, celebration and belonging for everyone * 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates * 35k+ students including more than 2.3k international students and 10k students of color * 217k+ alumni worldwide * For more interesting facts about OSU visit: ***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: * Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. * Free confidential mental health and emotional support services, and counseling resources. * Retirement savings paid by the university. * A generous paid leave package, including holidays, vacation and sick leave. * Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. * Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. * Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU's safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU. Key Responsibilities 40% Administrative Support to the Director * Provide comprehensive administrative support to the Radiation Center Director. Screen telephone calls and manage access to his time. Open and process incoming mail, responding or forwarding to appropriate staff for action. * Maintain the Center's and Director's calendars. Coordinate meetings, conferences, and other special events. Supervise arrangements for facility tours. * Professionally relate to facility residents and visitors. Serve as an information resource with regard to services, policies, and procedures. * Compose correspondence, reports, and other materials relating to confidential or sensitive facility matters. 40% Administrative Support to the Center * Manage and coordinate administrative tasks supporting the Radiation Center. * Develop and implement internal offices policies and procedures to ensure efficient workflow and address issues related to support services for faculty, staff and students. * Manage key control and accountability system for the facility. Conduct annual physical inventories of all security keys in accordance with US Nuclear Regulatory Commission (NRC) regulations. Maintain accurate records for all keys that are subject to NRC audits. * Coordinate facility orientation for all persons with access to the Center, including orientation packets and forms, video orientations, key requests, and after-hour permits. * Manage and maintain manuals and files for the Reactor Operations Committee, Reactor Administrator, Senior Health Physicist, and coordinate the preparation of the Radiation Center Annual Report. * Monitor, evaluate, and coordinate all facility web pages and other promotional media. * Serve as personnel manager for all Center employees, using HRSC Employee Portal, and Benny Hire for personnel transactions. Coordinate and serve on hiring committees, process all hiring and termination paperwork, maintain files of present and former employees, and advise Center Director and staff of personnel rules. * Serve as backup for the Business Manager, providing support for fiscal and other bookkeeping duties needed. Maintain working knowledge of Banner, Concur and BennyBuy. * Serve as backup for Office Specialist/Receptionist to cover front desk during their lunch breaks and vacation days. 20% Supervision of Clerical Staff * Serve as the immediate supervisor of the receptionist. Assign and manage workloads. * Train staff, review work, identify training needs, and plan professional development. * Conduct performance appraisals, approve leave, and mediate discipline and grievance issues. * Initiate search process as applicable and participate in recruitment. * Facilitate a safe, respectful, and inclusive work environment and support opportunities for the growth and development of students. What You Will Need * Bachelor's degree in Business Administration or related field and a minimum of three years' experience providing advanced administrative support, or an equivalent combination of education, training and experience. * Experience with Microsoft 365 using Word, Excel, and Access. * Demonstrated ability to maintain confidentiality of personnel and departmental records. * Demonstrated ability to coordinate effort, communication, tasks, and priorities between departments and agencies. * Demonstrated ability to act independently and to work in a team setting to support a diverse set of professionals including faculty, staff, and students, administrators, and the public. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have * Prior experience in administrative role for OSU or higher education experience in the Academic industry. * Experience using Concur, Banner, Benny Hire, BennyBuy, Outlook, HRSC Employee Portal, and Drupal. * Demonstrated experience assisting in the management of long- and short-term goals and objectives. Working Conditions / Work Schedule Full-time, preferred work schedule Monday-Friday from 7:30am-4:30pm with occasional need to stay until 5pm when covering for receptionist. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Recommended Full-Time Salary Range $32.36 - $35.76 Link to Position Description ******************************************************** Posting Detail Information Posting Number P09599UF Number of Vacancies 1 Anticipated Appointment Begin Date 02/01/2026 Anticipated Appointment End Date Posting Date 12/10/2025 Full Consideration Date Closing Date 12/29/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Nicole Thompson at ******************************* We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at **********************************. Supplemental Questions

Welcome to ARO! Administrative Resource Options (ARO) is a leading international outsourcing firm specializing in office services management. We are a privately held, certified woman owned business and have a presence in 28 states nationwide as well as 4 provinces in Canada. Our services include copy/print, mail and package handling, reception, printer/copier fleet management, and office supply management. We offer a full complement of employee benefits including medical, dental, life and 401(k) with employer match. We also offer some unique benefits such as paid time off for charity work (Charity Leave) and Donate for Life organ donor recognition. We are celebrating our 25th year in business and planning for continued growth. ARO is not a temp or staffing agency. This is a Full Time opportunity Job Description • Basic mail service and or copy/print shop support • Expected to handle a variety of office services including reception and filing • Willing to move from site to site to provide coverage for employees who are out sick or have scheduled time off • Ability to adapt to varying office environments based upon our Customers business • Provide superior level of customer service to existing and prospective clients • Must be able to work full time, flexible shift dependent upon our Clients requirements • Provide assistance and/or solutions to client questions and problems • Regular and reliable attendance, punctuality and a flexible mind set are a must • Perform other related duties as assigned • Willingness to gain the business knowledge that will help lead to be promoted to a Site Lead/Manager as we continue to grow our business • This position requires travel to all sites within an assigned territory. ARO highly recommends that you have access to reliable transportation in order to meet the travel requirement of the job. Be aware that in some cases, ARO sites may be in locations not accessible by public transportation. If lack of transportation would prevent you from traveling to one or more sites for which you are responsible, please do not apply for this position. Qualifications Required Candidate Skills: Ability to multitask Working knowledge of email, excel and internet explorer Independent worker Impeccable customer service Ability to lift 50 lbs Must have reliable transportation Desirable Candidate Skills: Willing to obtain the skills required to be promoted to a site lead/manager as our business continues to grow Previous Management experience preferred, but is not mandatory Additional InformationCompany Overview Every day ARO earns the trust of a diverse and progressive body of clients who recognize our strong commitment to: Accessibility: At ARO we believe that true accessibility comes with engagement. We are constantly reaching out and traveling to client sites to make sure all bases are touched on. Our Engaged Communication Commitment backs our work ethic. Constant proactive communication and being readily available for clients and employees across the country is pivotal to our success. Results: With ARO your return on investment will not disappoint. As an employee owned company, our resources go into our employees rather than into sprawling campuses or other overhead expenses that may not directly benefit you. ARO's core business is and always has been on-site facilities management and its close monitoring through a comprehensive reporting structure. This assures you will experience palpable results in service quality as well as in ROI. Ask about our No Risk Guarantee! Objectivity: Many of our competitors are publicly held software or hardware manufacturers and/or distributors. They are quota-based and are held accountable to their investor's interests. At ARO our primary goal is customer service and relationships: we monitor clients' changing requirements and long-term vision to drive proactive and cooperative solutions. We engage our hardware, software and services partners proactively when a client needs it, not when a financial quarter is ending.

Job Description ???? Accounting Specialist / Office Manager - Innovative Air (Springfield/Eugene, OR) Full-Time | Monday-Friday | Competitive Pay DOE Innovative Air is a fast-growing HVAC company serving the Springfield/Eugene area. We're looking for a detail-oriented Accounting Specialist who can take ownership of our financial operations, support our project managers, and help keep our books clean, accurate, and up to date. If you enjoy structure, organization, and improving financial processes, this role is a great fit. ⭐ What You'll Do Daily / Weekly Responsibilities Manage Accounts Payable (AP) and Accounts Receivable (AR) Enter and reconcile vendor invoices, match POs, verify pricing Monitor customer accounts, apply payments, send statements as needed Prepare and process job costing entries (labor, materials, equipment, burden, subcontractors) Maintain accurate job budgets and cost-tracking inside QuickBooks Support weekly payroll prep (review timecards, match jobs/phases, verify hours) Assist with financial reporting, month-end reconciliation, and data cleanup Maintain vendor files, W-9s, certificates, and project billing documentation Work closely with our Owner, field managers, and office team to streamline workflows Handle additional administrative accounting tasks as needed ???? Requirements Must Have 5+ years of bookkeeping or accounting experience Strong skills in QuickBooks Desktop Experience with job costing Ability to manage multiple deadlines with accuracy and consistency Excellent communication and organizational skills Comfort working in a fast-paced construction/service environment Complete understanding of financial statements, AP/AR cycles, and reconciliation Nice to Have Knowledge of HVAC or construction accounting Familiarity with Kojo, ADP, or similar workflow tools Ability to improve and document processes ???? Compensation & Benefits Competitive hourly wage DOE Health, dental, and vision benefits PTO, paid holidays Stable, long-term position with room to grow Positive team culture and supportive leadership ???? How to Apply Please submit your résumé and a brief message explaining why you'd be a great fit for Innovative Air.

Details Information Department Radiation Center (RIP) Title Office Manager Job Title Office Manager Appointment Type Professional Faculty Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary The Radiation Center is seeking an Office Manager. This is a full-time (1.00 FTE ), 12-month, professional faculty position. The Radiation Center is a unique institutional facility designed to provide support to instructional and research programs for all OSU departments and to other organizations statewide, nationally, and internationally. The Radiation Center occupies approximately 45,000 square feet of floor space and houses the Oregon State TRIGA reactor ( OSTR ), which is licensed to operate continuously at a power level of 1.1 MW. There are approximately 30 permanent employees located at the Radiation Center as well as research personnel on a temporary basis. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS : -Top 1.4% university in the world -More research funding than all public universities in Oregon combined -1 of 3 land, sea, space and sun grant universities in the U.S. -2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties -7cultural resource centers (********************************************************************** that offer education, celebration and belonging for everyone -100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates -35k+ students including more than 2.3k international students and 10k students of color -217k+ alumni worldwide -For more interesting facts about OSU visit:***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers acomprehensive benefits package (********************************************************* with benefits eligible positions that is designed to meet the needs of employees and their families including: -Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. -Free confidential mental health and emotional support services, and counseling resources. -Retirement savings paid by the university. -A generous paid leave package, including holidays, vacation and sick leave. -Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. -Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. -Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU's safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive. Future and current OSU employees can use the Benefits Calculator (********************************************************************** to learn more about the full value of the benefits provided at OSU . Key Responsibilities 40% Administrative Support to the Director + Provide comprehensive administrative support to the Radiation Center Director. Screen telephone calls and manage access to his time. Open and process incoming mail, responding or forwarding to appropriate staff for action. + Maintain the Center's and Director's calendars. Coordinate meetings, conferences, and other special events. Supervise arrangements for facility tours. + Professionally relate to facility residents and visitors. Serve as an information resource with regard to services, policies, and procedures. + Compose correspondence, reports, and other materials relating to confidential or sensitive facility matters. 40% Administrative Support to the Center + Manage and coordinate administrative tasks supporting the Radiation Center. + Develop and implement internal offices policies and procedures to ensure efficient workflow and address issues related to support services for faculty, staff and students. + Manage key control and accountability system for the facility. Conduct annual physical inventories of all security keys in accordance with US Nuclear Regulatory Commission ( NRC ) regulations. Maintain accurate records for all keys that are subject to NRC audits. + Coordinate facility orientation for all persons with access to the Center, including orientation packets and forms, video orientations, key requests, and after-hour permits. + Manage and maintain manuals and files for the Reactor Operations Committee, Reactor Administrator, Senior Health Physicist, and coordinate the preparation of the Radiation Center Annual Report. + Monitor, evaluate, and coordinate all facility web pages and other promotional media. + Serve as personnel manager for all Center employees, using HRSC Employee Portal, and Benny Hire for personnel transactions. Coordinate and serve on hiring committees, process all hiring and termination paperwork, maintain files of present and former employees, and advise Center Director and staff of personnel rules. + Serve as backup for the Business Manager, providing support for fiscal and other bookkeeping duties needed. Maintain working knowledge of Banner, Concur and BennyBuy. + Serve as backup for Office Specialist/Receptionist to cover front desk during their lunch breaks and vacation days. 20% Supervision of Clerical Staff + Serve as the immediate supervisor of the receptionist. Assign and manage workloads. + Train staff, review work, identify training needs, and plan professional development. + Conduct performance appraisals, approve leave, and mediate discipline and grievance issues. + Initiate search process as applicable and participate in recruitment. + Facilitate a safe, respectful, and inclusive work environment and support opportunities for the growth and development of students. What You Will Need + Bachelor's degree in Business Administration or related field and a minimum of three years' experience providing advanced administrative support, or an equivalent combination of education, training and experience. + Experience with Microsoft 365 using Word, Excel, and Access. + Demonstrated ability to maintain confidentiality of personnel and departmental records. + Demonstrated ability to coordinate effort, communication, tasks, and priorities between departments and agencies. + Demonstrated ability to act independently and to work in a team setting to support a diverse set of professionals including faculty, staff, and students, administrators, and the public. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have + Prior experience in administrative role for OSU or higher education experience in the Academic industry. + Experience using Concur, Banner, Benny Hire, BennyBuy, Outlook, HRSC Employee Portal, and Drupal. + Demonstrated experience assisting in the management of long- and short-term goals and objectives. Working Conditions / Work Schedule Full-time, preferred work schedule Monday-Friday from 7:30am-4:30pm with occasional need to stay until 5pm when covering for receptionist. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Recommended Full-Time Salary Range $32.36 - $35.76 Link to Position Description ********************************************************* Posting Detail Information Posting Number P09599UF Number of Vacancies 1 Anticipated Appointment Begin Date 02/01/2026 Anticipated Appointment End Date Posting Date 12/10/2025 Full Consideration Date Closing Date 12/29/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Nicole Thompson at ******************************* We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks (***************************************************** website including thefor candidates (********************************************** section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team ************************************. Supplemental Questions Read More at: ******************************************** OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.