Office manager jobs in Palo Alto, CA - 569 jobs

Earn $22.00-$23.00/hr Joining our California's Great America team means you'll provide guests with exceptional service when they visit the park . You'll also... * * Complete administrative functions including but not limited to: data entry, resolving all payroll inquiries, print all paperwork for the Security department, scan and shred documents * Enforce all park and department policies and procedures * Maintain labor reports along with other requested reports * Respond in an efficient and pleasant manner to resolve all guest concerns on the guest management system * Participate in and assist with the execution of motivational programs * Assist the division with maintaining office supplies * Assist with other duties as required * Some of our amazing perks and benefits: * Paid Training! * FREE Uniforms! * FREE Admission to California's Great America! * FREE tickets for friends and family! * 25% discounts on Food and 20% discounts on Merchandise! * Employee-only RIDE nights, GAME nights and FREE FOOD events! * Work with people from here, near and from all over the world! Responsibilities: California's Great America is the top destination for thrill-seekers and families alike and premiere entertainment with 100+ acres of FUN. We want YOU to join us in making people happy! As a member of our team, you'll... * Make our guests happy by delivering amazing experiences and helping them create lifelong memories. * Interact with different people of all ages and backgrounds. * Gain skills, knowledge and experience that will benefit your future. Qualifications: * You! * Must be at least 18 years of age. * We're looking for candidates who have FULL AVAILABILITY meaning they're able to work opening and/or closing shifts. * ** Ideally looking for candidates available to work up to 8 hr. shifts. * This is a seasonal position, and we're looking for candidates who can work a minimum of 3 months through the end of the year. * People who love helping others and will support the needs of our guests and associates. * Individuals with a passion and excitement about California's Great America.

✨ Now Hiring: Part-Time Office Coordinator / Receptionist (Temp-to-Hire) 📍 Menlo Park & San Francisco | Onsite | 24-30 hours/week 💼 Confidential - Top-Tier Venture Capital Firm We're partnering with a prestigious and confidential venture capital firm to hire a polished, articulate, and service-oriented Office Coordinator / Receptionist. This is a temp-to-hire opportunity, ideal for someone who thrives in a fast-paced, high-touch environment and enjoys being the face and voice of a top-tier organization. 🗓️ Schedule: Part-time (3-4 days/week), 24-30 hours 📍 Location: Onsite in Menlo Park with one day needed in San Francisco 🕒 Potential to convert to full-time after ~3 months 🔹 What You'll Do: Greet and host guests, entrepreneurs, and investors with warmth and professionalism Answer and direct calls, manage front desk operations Maintain appearance and function of office space and conference rooms Support internal teams with office logistics, scheduling, and facilities coordination Manage supplies, mail, deliveries, and vendor communications 🔹 What We're Looking For: Prior receptionist, office coordinator, or hospitality experience Strong EQ and interpersonal skills-comfortable interacting with high-profile guests Proactive, organized, and adaptable in a dynamic office setting Tech-savvy: Microsoft Office, Google Calendar, and AV basics College degree preferred, or equivalent experience If you're seeking a refined, high-caliber environment without the demands of a full-time schedule-or if you're returning to the workforce-this is a fantastic opportunity to join a respected firm with potential for long-term growth.

San Francisco Proper Hotel is seeking a passionate Guest Experience Manager to elevate the guest journey through thoughtful service, proactive planning, and strong on-property leadership. Housed in a historic flatiron building in the heart of Mid-Market, San Francisco Proper offers a fresh interpretation of the urban hotel experience through timeless design, intuitive service, and meticulous attention to detail. Our 131 guest rooms are seamlessly layered among vibrant dining venues and dynamic public spaces, creating a truly immersive stay. Position Overview The Guest Experience Manager works closely with the Front Office team to ensure seamless daily operations, with a focus on VIP and group preparation, service recovery, and brand consistency. This role serves as Manager on Duty as needed and supports the Director of Front Office in driving operational excellence, guest satisfaction, and consistent brand execution. The position collaborates closely with Food & Beverage, Housekeeping, and Sales to ensure a cohesive, elevated guest experience across all touchpoints. Key Responsibilities Serve as Manager on Duty, providing visible leadership and support during hotel operations Support the Director of Front Office in maintaining operational excellence, guest satisfaction, and brand consistency across the Front Office and guest experience touchpoints Collaborate with Food & Beverage, Housekeeping, and Sales teams to ensure seamless coordination for VIPs, group arrivals, special requests, and service recovery Oversee and support guest arrivals and departures to ensure a smooth and welcoming experience Address guest needs, requests, and concerns in a timely, professional, and friendly manner Proactively manage service recovery through in-person interactions, Marriott GXP cases, emails, and guest feedback platforms Prepare for upcoming VIP and group arrivals, ensuring rooms, amenities, routing, and notes are accurately assigned and clearly communicated to all relevant departments Prepare and distribute daily VIP memos, sharing pertinent information with Front Desk and operational teams Conduct Proper Checks to ensure service standards, cleanliness, and brand presentation are consistently upheld across departments Support Front Desk operations during peak periods as needed Ensure timely and thoughtful responses to guest communications via Expedia, Booking.com, Revinate, and other platforms Assist with training, coaching, and development of Front Office team members Reinforce standard operating procedures and contribute to ongoing process improvements Ensure timecards and schedules are accurate and properly maintained in UKG Complete detailed shift notes and ensure clear handover communication Qualifications Prior experience in luxury or lifestyle hospitality preferred Minimum of two to three years of supervisory or management experience Strong organizational, planning, and problem-solving skills Excellent written and verbal communication skills Ability to lead calmly and confidently in a fast-paced environment Open availability, including weekdays, weekends, and holidays Salary $75,000-80,000 Why Join Proper Hospitality At Proper, we build experiences that move people - and that begins with the team behind them. As a best-in-class employer, we're committed to creating one of the Best Places to Work in hospitality by nurturing a culture where creativity, excellence, and humanity thrive together. Everything we do is grounded in the belief that hospitality is more than a profession - it's an opportunity to care for others and make lives better. Guided by the Pillars of Proper, we show up with warmth and authenticity ( Care Proper ), strive for excellence in everything we do ( Achieve Proper ), think creatively and resourcefully ( Imagine Proper ), and take pride in the style and culture that make us who we are ( Present Proper ). We believe our people are our greatest strength, and we invest deeply in their wellbeing, growth, and sense of belonging. From comprehensive benefits to meaningful development programs, Proper is designed to help you build a career, and a life, that feels as inspiring as the experiences we create for our guests. Our Commitment: Building the Best Place to Work Our Best Place to Work initiative is a living commitment - a continuous investment in our people, our culture, and our purpose. We listen, learn, and evolve together to create an environment where everyone feels empowered to imagine boldly, achieve confidently, care deeply, and present themselves authentically. At Proper, joining the team means more than finding a job - it means joining a community that believes in building beautiful experiences together, for our guests and for one another.

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose - to uplift everyone, everywhere by being the best way to pay and be paid. Make an impact with a purpose-driven industry leader. Join us today and experience #LifeatVisa. Job Description Visa is seeking a Manager, Global Deal Support, reporting to a Global Deal Lead, to support the development and success of the Global Deal team that works in partnership with the regional and local markets teams. The scope and mandate for the global deal team is: All global deals, across issuer, merchant, acquiring, Fintech, digital platforms, processing, etc. Global deal defined as a deal that crosses a region (in a material way) Global deal team will be a small 'SWAT' team that partners with the account teams in all aspects of the negotiations (early stage brainstorm structure, financials, contracting, negotiations, etc.). A Global Deal Support Manager will coordinate deal activities across regional Visa teams, supporting all related deal processes. This deal professional will have the responsibility to support commercial deals across all client types in partnership with the local markets and in conjunction with SME's including Legal, Client Incentives, Client Services, Rules, Product, Technology, Risk, etc. and SMEs from Cobrand, FI, Processor and digital teams. A Global Deal Support must have good communication, relationship management and stakeholder management skills to interact and influence key internal stakeholders Finance, Legal and Visa Leaders A Global Deal Support must also have the interpersonal skills to be impactful and influential with internal stakeholder and actively participate in client deal activities including negotiation support A Global Deal Support will also work collaboratively with the Regional Deal Teams to share best practices and ideas so that all regions can learn from each other. As a self-motivated and energetic problem solver, aptitude for influence and interest in negotiation, implementing business processes, contributing to and actively leading a high-performing and collaborative teams. As member of the Global Deal Team, a Global Deal Support Manager will: Support deal negotiations with agreed upon list of global opportunities in partnership with Regional and local account teams Contribute to efficient, effective, streamlined infrastructure and processes for managing global deals across regional account teams, finance, client incentives, legal, CCM, Rules, interchange, etc. Improve outcomes by applying best practices, and contribute to creative deal structuring Manage global deal activities within deal portfolio Identify barriers and challenge status quo for global deal process, Work in partnership with finance, pricing, strategy and legal teams in region to identify opportunities to improve deal outcomes and improve sales velocity Contribute to best practices around commercial structures, legal terms and other deal assets (e.g. client proposals and pitch materials) that can be leveraged for future deals, including providing advisory support to sales teams Identify and leverage global and other regional sales / deal team practices, and contribute to a global catalogue and community to ensure we stay consistently ahead of competition in all regions "rising tide lifts all boats" approach Key Outcomes and Measures of Success: The measures of success will be determined by the following: Deal success rate Internal Partner NPS Yield metrics Sales velocity / effectiveness Support global deal team function, deal pipeline and key deals in an expedited and effective manner Partner with the regional sales teams and liaise with internal functions including finance, product, legal, risk, etc. to build winning deal constructs and commercial proposals Support commercial and legal stages of the negotiation process Contribute to end to end deal process across deal pricing, reviews, approvals, and contracting and remove barriers to accelerate sales velocity and improve win rate Support the development of Deal Center of Excellence and develop best in class deal constructs, win themes, pricing and negotiation strategies, pitch material and other deal assets that can be leveraged to effectively respond to future deal opportunities Provide deal advisory support to the client facing sales team on smaller deals This is a hybrid position. Expectation of days in office will be confirmed by your Hiring Manager. Qualifications Basic Qualifications: 5 or more years of relevant work experience with a Bachelors Degree or at least 2 years of work experience with an Advanced degree (e.g. Masters, MBA, JD, MD) or 0 years of work experience with a PhD Preferred Qualifications: 6 or more years of work experience with a Bachelors Degree or 4 or more years of relevant experience with an Advanced Degree (e.g. Masters, MBA, JD, MD) or up to 3 years of relevant experience with a PhD Strong business experience with proven success in linking business strategies to business outcomes. Global experience and positive reputation for working effectively across levels of an organization. Ability to understand / apply strategy and have a hands-on approach. Experience with operational and strategic programs and processes across dispersed business lines. Possess influencing and interpersonal skills, experience contributing to high performing work environment. Strong business experience with exposure to an innovative business, one that continues to reinvent their business proposition. Industry experience is open with a strong preference for fin/tech or technology. Multi-company experience is strongly preferred. Experience with sales, finance, product and/or marketing teams Aptitude and interest in negotiation Consensus builder and cross-functional partner Low Ego: Winning is the most important thing vs. the spotlight Relationship Building / Influencing: Demonstrate ability to influence and collaborate with others. Build strong relationships with solid trust and mutual respect as the foundation. Demonstrate business judgment skills that supports efficient decision making. Strong Intellect: Bright individual, with ability to combine analytical reasoning, creativity and judgment. Quick study, able to handle complex matters, with multiple initiatives going on simultaneously. Able to deal effectively with strategic issues, as well as tactical operational details. Highly Ethical: Can be trusted to do only the right thing for the employees, shareholders, and others. Follows a balanced approach without compromising integrity. Always maintains confidentiality. Values and Leadership: Demonstrates alignment to Visa's Values (Integrity, Clients, People, Collaboration, Innovation and Excellence) and has the capability to lead and motivate others. Results Oriented: Energetic, resourceful, with strong service orientation and positive can-do attitude. Fully committed to the job and to deliver outstanding work. Never satisfied with status-quo, continually striving for excellence. Enjoys working hands-on. Change Agent: Able to anticipate risks and propose practical plans with stakeholders. Self-starter: Able to challenge the status-quo sensitively and constructively. Intellectually agile, self-confident and an effective communicator. Additional Information Work Hours: Varies upon the needs of the department. Travel Requirements: This position requires travel5-10% of the time. Mental/Physical Requirements: This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers. Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law. Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code. U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is 114,400 to 195,150 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401 (k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.

Job Description Opportunity Statement We are seeking an Insurance Manager to oversee the organization's insurance programs and risk management activities. This role ensures the company maintains adequate protection against financial loss, manages claims efficiently, and supports compliance with regulatory requirements. The Insurance Manager will work closely with internal departments, brokers, and carriers to optimize insurance strategies and mitigate risk. Role Responsibilities The Insurance Manager is expected to manage all aspects of insurance programs, risk management, and claims oversight: Manage and administer company insurance programs, including property, liability, workers' compensation, auto, health, and other lines of coverage. Evaluate current coverage to ensure adequate protection and cost-effectiveness. Negotiate renewals, terms, and premiums with brokers and carriers. Identify and analyze potential risks that could impact the business. Develop and implement risk management strategies to minimize exposure, collaborating with DBAs and internal departments. Oversee and coordinate insurance claims, ensuring timely and accurate filing. Liaise between employees, departments, and insurance providers during the claims process. Monitor claim resolution and track claim costs. Ensure compliance with federal, state, and local insurance regulations. Maintain accurate records of policies, claims, and certificates of insurance. Prepare reports for leadership on insurance costs, risk exposure, and trends. Supervise staff involved in claims handling or insurance administration, if applicable. Manage relationships with brokers, adjusters, and carriers. Train internal staff on insurance policies and procedures. Recommend adjustments to coverage as business operations expand or change. Develop long-term strategies to reduce claims, losses, and premium costs. Support budgeting and forecasting related to insurance expenses. Other duties as assigned. Skills and Experience Required In-depth knowledge of insurance policies, coverage types, and industry practices. Strong understanding of risk management principles and claims processes. Excellent negotiation, analytical, and communication skills. Ability to analyze data and identify cost-saving opportunities. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Ability to work cross-functionally and manage vendor relationships effectively. 5+ years of experience in insurance management, corporate risk, or related field. Experience in policy negotiation, claims management, and regulatory compliance Preferred Skills: Professional certifications (e.g., ARM, CPCU, or equivalent) a plus. Prior supervisory experience Preferred Education Bachelor's degree in Business, Finance, Risk Management, or related field required.

We are seeking a highly capable, driven professional to join our Milpitas, CA team as a Senior Office Administrator. This role requires strong interpersonal skills, comfort managing multiple priorities in a fast-paced environment, and the ability to work independently-paired with the judgment to escalate and ask for support when appropriate. It is an excellent opportunity to grow alongside a high-potential, high-growth young company, with the option to expand into broader areas such as business operations and strategy over time, if desired. This position is a strong fit for someone who is resourceful, energetic, and recognizes that exceptional attention to detail is what keeps an organization running smoothly. We operate as a flat organization and offer meaningful growth for the right person. This is a full-time role based in our Milpitas office, with competitive compensation and benefits.Job Responsibilities Working with CEO and senior executives for scheduling meetings and travel Working with employees across multiple centers in California, Colorado, Austin, Boston, Bangalore, Hyderabad Interfacing with customers, partners, suppliers and clients Managing incoming correspondence and outgoing mail Copying, scanning, faxing and other administrative tasks General office management including ordering office supplies as needed Job Requirements Bachelor's degree (or equivalent experience) and 4+ years in office administration and/or executive assistance. Strong interpersonal communication skills, excellent command of written and verbal English Ability to learn new skills and complete assigned tasks in a timely manner Ability to work independently in a fast-paced, startup environment Ability to multi-task and prioritize between multiple ongoing projects Proficient with Microsoft office tools Flexible schedule with ability to work outside the 9am to 5pm window if needed to meet deadlines Strong sense of responsibility and team player Desired Qualifications (but not necessary) Ability to perform interpretation of written and spoken mandarin as needed is desirable Previous experience working with an early stage startup desired We are looking for trailblazers ... We strongly believe that the pace of the ongoing hardware revolution will be greatly accelerated by Omni Design's IP cores and the rapidly emerging semiconductor embedded design business ecosystem. At Omni Design, we have created an exciting environment with amazing talent across multiple disciplines. We like self-motivated individuals, we encourage initiative, we look for leadership qualities, we value teamwork, we like diversity, and we reward excellence. We are looking for trailblazers to bring Omni Design's vision to fruition. If you are interested in making an impact as part of a young, fast growing, cutting edge technology company, please reach out to us. Omni Design is an equal opportunity employer. We offer excellent compensation. We seek individuals that share our high standards and commitment to excellence.

Seeking an Office Manager for a single provider practice. The Office Manger must be experienced delivering the highest of customer service standards for patients, families and office staff. Responsible for the day-to-day operations, administration and ensures steady workflow and that the office runs smoothly. Responsible for smooth operation of the front office: manage check-in/out, verification of insurance, authorizations, billing entry Responsible for smooth operation of the clinical team: hire, delegate team training and monitor progress Maintain a smooth, efficient flow of administrative operations, ensuring that patients are served as efficiently and effectively as possible Orders and maintains clinical and office supplies and equipment Follow and enforce company policies and procedures Keep current and changes in employment and privacy laws, HIPAA requirements and other relevant laws and regulations as related to dental office operations. Ensures the cleanliness of the facility and oversees a smooth operation Track business statistics and implement changes as deem needed Develop and implement office policies and procedures Qualifications Minimum of 2 years' experience working in a dental office environment (front) Minimum of 2 years' supervisory experience Strong customer service orientation Must have excellent computer skills to read and analyze report Outstanding organization and implementation skills Positive, friendly, approachable disposition Ability to work with multiple priorities Additional Information All your information will be kept confidential according to EEO guidelines.

Looking for an experienced full time Dental Front Office candidate to work for a well established South San Jose practice. Must be self motivated and able to do multi-task requires the following: insurance verification/authorizations, billing, scheduling appointments, greeting patients and all other general front office duties as assigned. Dentrix' knowledge is a plus. Must have at least 2 yrs.

Job Description Full-Time Dental Office Manager San Francisco, CA supported by Floss Finder Salary Range: $90,000 - $100,000 annually Schedule: Full-time | Monday-Friday, 8:00 AM-5:00 PM About the Practice We are a holistic, whole-body wellness dental practice located in San Francisco, CA. Our focus is on biocompatible dental materials, gentle patient care, and creating a calm, supportive environment for both patients and team members. We are seeking a friendly, detail-oriented, and highly organized Dental Office Manager to lead daily operations and support both patients and staff. If you enjoy guiding patients through treatment, supporting your team, and keeping an office running efficiently, this is an excellent opportunity. Key Responsibilities Oversee day-to-day dental office operations to ensure smooth and efficient workflow Manage and support front office and clinical staff, including scheduling and performance oversight Handle patient scheduling, billing, insurance verification, and collections Ensure compliance with OSHA, HIPAA, and California dental regulations Monitor office budgets, expenses, and production goals Maintain accurate patient records and operational reports Address and resolve patient concerns with professionalism and care Collaborate closely with the dentist to support practice growth and efficiency Qualifications Minimum of 2 years of experience as a Dental Office Manager or similar leadership role in a dental practice Strong knowledge of dental billing, insurance processes, and scheduling systems Excellent leadership, communication, and organizational skills Proficiency with dental practice management software Ability to multitask, prioritize, and problem-solve effectively Knowledge of California dental regulations is a plus Why You'll Love This Opportunity Supportive and collaborative team environment Growth and continued learning opportunities Beautiful San Francisco location Continuing education opportunities in holistic dentistry Positive, patient-focused office culture Opportunity to make a meaningful impact in a wellness-oriented practice Compensation & Benefits Competitive salary Benefits eligibility following an initial probationary period Commuter support Health reimbursement benefits Paid time off and paid sick leave Dental benefits Retirement plan eligibility Alternative workweek schedule Equal Employment Opportunity We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, disability, age, genetic information, or any other protected status under California law. Right to Accommodation If you require a reasonable accommodation during the application or interview process due to a disability, please let us know.

We're looking for a hands-on, detail-oriented Office Manager to support daily operations at a growing, fast-paced company. This is a pivotal role that keeps the office running smoothly - from coordinating with vendors to creating a welcoming environment for employees and visitors alike. You'll work cross-functionally with culinary, facilities, and events teams. This is a great opportunity for someone with a background in office or facilities coordination who's ready to step into a bigger role! The Role: Receptionist/Office Manager The Location: San Francisco, CA (Onsite) The Money: $85k-95k DOE! The Company: Boutique venture capital The Ideal Candidate: Proven ability to multitask. Clear communicator. Warm. Personable. Roll up your sleeves attitude. Day-to-Day: Greet and receive guests, ensuring a warm and professional first impression. Manage guest access and maintain accurate visitor logs. Coordinate meeting room scheduling and ensure spaces are prepared for use. Liaise with building management and external vendors as needed. Oversee inventory and restocking of office, kitchen, and restroom supplies. Unload and organize kitchenware daily to maintain a tidy environment. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information. For Internal Use: #LI-BO1 #LI-Onsite

Property Description The Westin San Francisco Airport is a renowned hotel located in the heart of the San Francisco Bay Area, offering exciting career opportunities for job applicants who are passionate about providing exceptional guest service in a dynamic hospitality environment. As part of the prestigious Westin brand, known for its commitment to wellness, innovation, and sustainability, employees at the Westin San Francisco Airport can expect to work in a modern and upscale setting with state-of-the-art facilities and amenities. The hotel offers a wide range of employment opportunities, including guest services, food and beverage, event planning, and more, providing a diverse and fulfilling career path. The Westin San Francisco Airport is dedicated to creating a supportive and inclusive work environment that fosters personal and professional growth, encourages teamwork and collaboration, and values diversity and inclusion. Employees can expect to be part of a team that delivers exceptional guest experiences while upholding the Westin's core values of well-being, integrity, and excellence. Joining the team at the Westin San Francisco Airport presents a unique opportunity to be part of a renowned hotel brand that offers a rewarding and fulfilling career in the hospitality industry. Overview Join our team as a Front Office Manager and make a difference in our guests' experiences! We are seeking a driven and enthusiastic individual to lead our front desk operations, ensuring top-notch customer service and efficient daily operations. As a Front Office Manager, you will have the opportunity to oversee a team of front desk agents and work closely with other departments to create a seamless guest experience. You will manage human resources functions including recruiting, selection, orientation, training, coaching, performance reviews, recognition programs, maintain a skilled and motivated workforce. If you are passionate about hospitality and thrive in a fast-paced environment, we invite you to apply for this exciting opportunity! Qualifications 2+ years of experience in hotel front desk management/supervisory operations or related field Strong leadership and management skills Excellent communication and interpersonal skills Read, write and speak English fluently Proficient in hotel management software and Microsoft Office Detail-oriented and able to multi-task effectively Customer service oriented and committed to providing exceptional guest experiences Computer experience required. Proficient in Opera PMS, Micros & Microsoft Office Prior cash handling experience necessary Ability to work flexible hours, including weekends and holidays as needed Benefits Davidson Hospitality Group is an award-winning, full-service hospitality management company overseeing hotels, restaurants, dining and entertainment venues across the US. A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners' mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company's heritage of delivering value, Davidson is comprised of four highly specialized operating verticals: Davidson Hotels, Pivot, Davidson Resorts and Davidson Restaurant Group. In keeping with the company's heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families. Multiple Tiers of Medical Coverage Dental & Vision Coverage 24/7 Teledoc service Free Maintenance Medications Pet Insurance Hotel Discounts Tuition Reimbursement Paid Time Off (vacation, sick, bereavement, and Holidays). 401K Match Working at Davidson is like nowhere else. It's less of a job, more of a calling. It's part career, part revolution. Because whatever you do here, you play a part in helping redefine the way quality hospitality is delivered to our guests, our clients, our partners, and each other. EOE AA- Minorities/Females/Vet/Disability/Gender Identity/Sexual Orientation Davidson Hospitality is a drug free workplace. Pre-employment drug test and background check required. We participate in E-Verify. Salary Range USD $90,000.00 - USD $90,000.00 /Yr.

We can write awesome (really, the best) code but when it comes to skills around maintaining an effectively running office space, we often crash and burn! Launched in 2012, Koding, a fast-growing startup (with over a million users), is seeking a People Operations Manager to take on the challenge of helping run our office as smoothly as we run our code. Koding is a developer-focused startup based in San Francisco's SOMA district. Our core product is: “Development Environments as a Service”. We offer feature rich cloud-based development environments that are complete with free VMs, an attractive code editor & sudo level terminal… all in a browser. Koding provides all you need to move your software development completely to the cloud. You will be up and running in minutes on your own cloud-based Linux boxes where you can learn programming languages like Ruby, Go, Java, NodeJS, PHP, C, C++, Perl, Python…the list goes on! You can experiment with installing/configuring/hacking Wordpress, Laravel, Django, Bootstrap and a slew of others or fire up a MySQL, Mongo, Postgres server with the click of a button. Our collaboration features allow you to pair-program with your friends and colleagues using audio-video and real time sharing of the entire development workspace. Leave your localhost behind and step into the future! More info:* **************************************** ************************************************

S afety Max Corporation is headquartered in San Francisco and helps businesses prepare and respond to emergency situations that can affect their people and property. Think first aid supplies, preparedness kits, AEDs and CPR training. We serve a national clientele and our customers are large businesses. Job Description We are seeking a friendly, relationship oriented individual to join our team in an operations and administrative management role. This position reports to our senior operations manager and president. Ideal candidates have worked in similar roles for small and medium sized businesses and are within easy commute to our (Bayshore Blvd area) San Francisco office. Responsibilites: Your primary responsibility will be full-cycle order fulfillment; credit, sales orders, invoicing, A/R , purchasing and production. There will be extensive client, vendor and partner interaction and you will need to solve problems on a day to day basis. You will also manage office, production and warehouse staff. Qualifications • Accounting. Experience posting complex sales and purchasing transactions like returns, credit memos and special orders. • Comprehensive and in-depth knowledge of accounting programs like Peachtree, Sage and QuickBooks. • Extremely detailed oriented with ability to manage multiple projects and priorities. • Quick learner and be able to work in a fast pace environment. • You have great judgement and problem solving ability. • Five (5) years experience in general office administration • You have been in a role where you were required to solve problems and make decisions on your own • You are friendly, enjoy working with others and feel comfortable talking on the phone! • Above average skills with MS Office applications • 4-Year college degree preferred • Excellent verbal and written communications skills • Experience building relationships and negotiating with vendors • We are not located near transportation therefore personal transportation is required. Additional Information Please note that this is not an entry level position. Candidates MUST have at least 5 years of experience within a similar role. For immediate consideration, please apply online.

Marin Community Clinics, founded in 1972, is today, a multi-clinic network with a wide array of integrated primary care, dental, behavioral, specialty and referral services. As a Federally Qualified Health Center (FQHC), we provide vital health services to almost 40,000 individuals annually in Marin County. The Clinics regularly receive national awards from the Health Resources and Services Administrations (HRSA). Our Mission is to promote health and wellness through excellent, compassionate care for all. The Front Office Supervisor coordinates the flow of front office activities and resolves issues arising from patient medical appointment activities, patient requests and inquiries by performing the following duties personally or through subordinate employees; Represents the clinic in a professional manner to the public and within the organization and with individuals at all levels of authority. Responsibilities Responsible for the overall direction, coordination, and evaluation of the Front Office in accordance with the Clinic's policies. Interviewing, hiring, and training employees; planning, assigning, and directing work. Appraising performance. Rewarding and disciplining employees. Addressing complaints and resolving problems. Assigns duties and shifts to employees and provides on-site guidance, interpretation, and supervision of established Front Office reception procedures. Responsible for ensuring employees greet, welcome and assist all patients and guests entering the waiting room. Manages walk-in requests for appointments and sees that they are processed according to established procedures. Provides alternative medical service information for new clients who cannot be seen due to scheduling constraints. Ensures accurate entry of billing and demographic data in Practice Management System for all patients during check-in process. Responsible for accurate handling of patient payments, and reconciliation of receipts and charges. Oversees pre-registration to confirm next-day appointments and performs needed cancellations or rescheduling based on patient contact. Prepares charts and super bills for appointments for both new and established clients in advance. Collects all super bills and accurately enters all charges, payments, and diagnoses for clinic visits before the end of the day. Resolves internal problems and patient/staff difficulties in the reception area as they arise. Confers and cooperates with other departments (M.A., Call Center, and Nursing) to ensure successful coordination of activities. Answers inquiries pertaining to Clinic policies and services. Ensures that the Front Desk work area and patient waiting room are maintained in a clean and orderly condition during hours of clinic operation. Other duties as assigned. Supervisory Responsibilities: Maintain appropriate staff levels and participating in recruitment. This includes working collaboratively with Recruiters and may involve dispositioning candidates utilizing our ATS (ICIMS), interviewing and checking references. Onboard, train and support continued development of staff. Manage employee performance, effectively communicate expectations and goals and provide performance feedback and evaluation in a thorough and timely manner. Complete time and attendance requirements for team, approving timesheets, time off requests, and ensure accurate and timely completion for payroll. Ensure a safe, secure and legal work environment by upholding MCC's policies and procedures. Qualifications Education and Experience: High School Diploma or Equivalent (GED) required. Bachelor's degree (B.A.) from 4-year College or university; or one to two years related experience and/or training; or equivalent combination of education and experience. Knowledge and experience using Electronic Health Records and Practice management software as well as other commonly used computer products (Microsoft Office). Required Skills and Abilities: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Fluency in Spanish is required. Physical Requirements and Working Conditions: Fulfill immunizaton and fit for duty regulatory requirements. Prolonged periods of sitting at a desk and working on a computer. Use of mouse, keyboard and headset. Moderate to loud noise and intermittent interruptions. Must be able to lift up to 15 pounds at times. Benefits: Our benefits program is designed to protect your health, family and way of life. We offer a competitive Benefits Program that includes affordable health insurance and Health Reimbursement Accounts (HRA), Dental and Vision Insurance, Educational and Continuing Education Benefits, Student Loan Repayment and Loan Forgiveness, Retirement Plan, Group Life and AD&D Insurance, Short term and Long Term Disability benefits, Professional Fee Reimbursement, Mileage and Cell Phone Reimbursement, Scrubs Reimbursement, Loupes Reimbursement, Employee Assistance Programs, Paid Holidays, Personal Days of Celebration, Paid time off, and Extended Illness Benefits. Marin Community Clinics is an Equal Employment Opportunity Employer Min USD $76,960.00/Yr. Max USD $79,040.00/Yr.

Permanent Front Office Manager position for Orthodontic Practice in San Leandro. Dolphin Practice Management is used in this office. NUMBER OF DAYS ARE FLEXIBLE. Office is open M\-F 9\-6. Benefits available. \-\-\-\-\-\-\-\-\-\-\- We are a thriving dental practice and are seeking a FRONT OFFICE ADMIN to join our established and dedicated team. The perfect candidate will be hard\-working, self\-motivated, and dependable. We are searching for a part\-time or full\-time member of our staff. Benefits included. Responsibilities \-All office aspects from scheduling, insurance verification, processing claims, updating general information in all systems ordering front and back office supplies \-Welcome patients to the office and help with any questions or concerns; \-Take telephone calls and respond to dental inquiries appointments, and insurance; \-Scheduling appointments according to available time slots and providing appointment details to patients over the telephone and in person Requirements Qualifications Past dental office experience "}}],"is Mobile":false,"iframe":"true","job Type":"Permanent","apply Name":"Apply Now","zsoid":"255013264","FontFamily":"PuviRegular","job OtherDetails":[{"field Label":"Dates Requested","uitype":1,"value":"M\-F 9\-6, Flexible days\/hours"},{"field Label":"Job No.","uitype":1,"value":"01473"},{"field Label":"Job Opening Status","uitype":2,"value":"IN\-PROGRESS"},{"field Label":"Industry","uitype":2,"value":"Dental"},{"field Label":"City","uitype":1,"value":"San Leandro"},{"field Label":"State\/Province","uitype":1,"value":"California"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"94577"}],"header Name":"Front Office Manager","widget Id":"345355000001023268","is JobBoard":"false","user Id":"345355000000104003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":false,"job Id":"345355000011406001","FontSize":"15","google IndexUrl":"https:\/\/maydaydentalstaffing.zohorecruit.com\/recruit\/ViewJob.na?digest=ne CPLU4rQtECLnZEkl4V7yiu9Jvfc72wfDr7wV0gd@Q\-&embedsource=Google","location":"San Leandro","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"033zq6c91db4dcadb4e1884114e62543cc287"}

WHY HAIYI? Haiyi Hotels is looking for an experienced, entrepreneurial, and talented Front Office Manager to join our great team at our Soma Hotels . Haiyi Hotels Management is a new boutique hotelier based in San Francisco. The name "Haiyi" comes from a combination of two Chinese words, HAI meaning "ocean" and YI meaning "leisure," which roughly translates to mean providing guests with an ocean of leisure and relaxation. Our five hotels include Best Western Americania, Best Western Carriage Inn, Good Hotel, Hotel Vertigo, and Hotel Metropolis. The 143-room Best Western Plus Americania, 48-room Carriage Inn and the 117-room Good Hotel are downtown San Francisco hotels located south of Market Street in the SOMA district conveniently located just blocks from Union Square. Job Description The Front Office Manager will direct the daily operations of the front office staff. The Front Office Manager will provide the support, training, and tools the front office staff required to fulfill the Haiyi Hotels mission for all guests. Qualifications Essential: 1. Previous Front Office supervisor or management experience. 2. High school graduate, some college. 3. Ability to satisfactorily communicate in English with guests, management, co-workers and vendors. 4. Ability to accurately compute and manipulate mathematical calculations. 5. Previous experience in cash handling. 6. Computer knowledge in Windows environment as well as proficiency in property management system. 7. Experience with cost controls and yield management. 8. Ability to work a variety of varying schedules. 9. Punctuality and regular and reliable attendance. 10.Interpersonal skills and the ability to work well with co-workers and the public. Desirable: 1. College degree. 2. Ability to communicate in a second language. 3. Management experience working at a 3-diamond hotel. 4. Knowledge of various systems such as Autoclerk, and Opera. Additional Information

Responsible for all front office functions and staff. Areas of responsibility include Bell Staff, Switchboard Operations, Guest Services/Front Desk and Retail/Gift Shop, as applicable. As a department head, directs and works with managers and employees to successfully execute all front office operations, including guest arrival and departure procedures. Strives to continually improve guest and employee satisfaction and maximize the financial performance of the department. Activities & Responsibilities • Leading Guest Services Team • Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example. • Encourages and builds mutual trust, respect, and cooperation among team members. • Serves as a role model to demonstrate appropriate behaviors. • Supervises and manages employees. Manages all day-to-day operations. Understands employee positions well enough to perform duties in employees' absence. • Establishes and maintains open, collaborative relationships with employees and ensures employees do the same within the team. • Ensures recognition of employees is taking place across areas of responsibility. • Communicates performance expectations in accordance with job descriptions for each position and monitors progress. • Celebrates successes and publicly recognizes the contributions of team members • Identifies the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills. • Provides guidance and direction to subordinates, including setting performance standards and monitoring performance. • Establishes challenging, realistic and obtainable goals to guide operation and performance. • Solicits employee feedback, utilizes an “open door” policy, and reviews employee satisfaction results to identify and address employee problems or concerns. • Ensures employees are treated fairly and equitably. •Manages employee progressive discipline procedures for Front Office Staff. • Administers the performance appraisal process for direct report managers. • Interviews and hires managers and hourly employee team members with the appropriate skills and in a timely manner to meet the business needs of the operation.

The Front Office Manager will be responsible for the successful operation and administration of all departments in the hotel. The ideal candidate will have a combination of education, and training/experience that provides the required skills such as hiring and processing staff, writing schedules, assisting with payroll/accounting, handling employee relations and maintaining proper security of all cash funds. A minimum of two years' experience and a college degree, or equivalent, is preferred. This position requires the ability to assist in the balancing of departments while focusing on providing an exceptional experience to every guest and maximizing profitability at the same time. We are seeking an energetic, service-oriented leader who can effectively direct, train, coach, motivate, engage and provide feedback to the staff, supervisors and managers on a daily basis in accordance with the standards of Core Hotels, LLC. and BWI. Any Best Western or hotel background is a plus! Responsibilities: Manage all Front Office operations to include, but not limited to, guest service and registration (check in/check out), room availability, guest service standards and initiative, product quality, cost controls and overall profitability, systems use and management, forecasting, department management, policy and procedure implementation and enforcement and meeting participation and facilitation. Monitor and develop team member performance to include, but not limited to, providing supervision, scheduling, conducting counseling and evaluations and delivering recognition and reward. Monitor and assess service and satisfaction trends, evaluate and address issues and make improvements accordingly Ensure compliance with BWI and Core Hotel, LLC. standards Meet and greet guests and respond to guest inquiries, requests and issues in a timely, friendly and efficient manner and resolves guest concerns Assist in leading, directing and managing all hotel operations including, but not limited to, hotel budgeting and forecasting, strategic planning, managing balanced scorecard performance, implementing and complying with all company policies and brand standards, overseeing sales and marketing initiatives, responding to guests inquiries and resolving concerns, and meeting participation and facilitation Serve as multi-department head for Operations, Front Office and Property Operation Assist in recruiting, hiring, supervising, training, assessing and evaluating, coaching and counseling and recognizing and rewarding department heads Oversee service quality, operational efficiency, guest satisfaction, standards compliance and service and financial measurement Assist in identifying operational performance, productivity and efficiency gaps and implementing measures to correct those deficiencies Ensure guest and team member satisfaction Serve and act as General Manager in his or her absence Responsible for managing the housekeeping/laundry department as well as some housekeeping responsibilities Job Requirements College Degree preferred. Visual Matrix PMS preferred. Minimum of two years of experience in a similar position. Knowledge of front desk/accounting/Human Resources procedures and protocol. Exceptional communication skills. Bilingual English/Spanish a plus! Ability to manage multiple priorities in a fast-paced environment.

Our dental office specializes in orthodontic treatment. We create beautiful smile through braces and Invisalign. Job Description Seeking an Office Manager for a single provider practice. The Office Manger must be experienced delivering the highest of customer service standards for patients, families and office staff. Responsible for the day-to-day operations, administration and ensures steady workflow and that the office runs smoothly. Responsible for smooth operation of the front office: manage check-in/out, verification of insurance, authorizations, billing entry Responsible for smooth operation of the clinical team: hire, delegate team training and monitor progress Maintain a smooth, efficient flow of administrative operations, ensuring that patients are served as efficiently and effectively as possible Orders and maintains clinical and office supplies and equipment Follow and enforce company policies and procedures Keep current and changes in employment and privacy laws, HIPAA requirements and other relevant laws and regulations as related to dental office operations. Ensures the cleanliness of the facility and oversees a smooth operation Track business statistics and implement changes as deem needed Develop and implement office policies and procedures Qualifications Minimum of 2 years' experience working in a dental office environment (front) Minimum of 2 years' supervisory experience Strong customer service orientation Must have excellent computer skills to read and analyze report Outstanding organization and implementation skills Positive, friendly, approachable disposition Ability to work with multiple priorities Additional Information All your information will be kept confidential according to EEO guidelines.