Office Support Specialist I
Office Manager Job In Pittsfield, MA
The Department of Developmental Services (DDS) is excited to offer this excellent opportunity to a motivated and talented individual for the Office Support Specialist I position. This position will support Commonwealth Community Services (CCS) which provides residential, clinical and health related services to individuals with intellectual disabilities. The Office Support Specialist I will provide administrative support to the Director of the Commonwealth Community Services, Assistant Director, Program Managers and the Residential Supervisors for the five programs within CCS (Berkshire Service Group, Commonwealth Program, Hampden County Program, Pioneer Valley Homes, and Southwest Valley Community Homes).
Duties and Responsibilities include but are not limited to:
- Operates standard office machines and equipment.
- Schedules staff for all trainings, complete all functions related to the scheduling (reserves space, ensures equipment is
operational, maintains documentation for employee attendance, etc.)
- Assists with training new employees upon hire.
- Provides administrative assistance to all CCS management team and clinical teams.
- Provides administrative support to the Office Support Specialist II.
Please Note:
This position is located in Pittsfield, MA.
Schedule: Monday through Friday: 9:00am - 5:00pm
Days Off: Sunday/Saturday
About the Department of Developmental Services:
The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B+ operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government.
For more information about our agency and programs visit: ****************
Pre-Hire Process:
Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.
Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.
Recommended candidates must successfully complete pre-employment screening which includes:
Disabled Persons Protection Commission (DPPC) Abuse Registry Search: info-details/dppc-abuser-registry
Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services. hhs/cori
National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check. lists/dds-fingerprint-background-checks
If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Online Request Form.
For technical help with MassCareers, including logging into your profile and/or resetting your password, please call the Employee Service Center at for assistance.
For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at Ext. #4.
Qualifications
First consideration will be given to those applicants that apply within the first 14 days.
Office Support Specialist I:
Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in administrative work experience or (B) any equivalent combination of the required experience and the substitutions below:
Substitutions:
I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.
II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.
Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
Educational substitutions will only be permitted for a maximum of two years of the required experience.
Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range .
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.RequiredPreferredJob Industries
Other
Manager, Office of Planning and Community Affairs (OPCA) Initiatives
Office Manager Job 29 miles from Pittsfield
Applications to be submitted by February 10, 2025 Compensation Grade: P27 Compensation Details: Minimum: $102,003. 00 - Maximum: $102,003. 00 Annually Department (OHEHR) AI - AIDS Institute Job Description: Responsibilities The Manager, OPCA Initiatives, will manage priority OPCA initiatives, including but not limited to "Ending the Epidemic Initiative," the annual Ending the Epidemic Summit, World AIDS Day events, health equity, and development of annual AIDS Institute priorities.
The incumbent will be responsible for program/project planning, design, implementation, and evaluation; responsible for the allocation of resources; manage special projects; oversight of statewide workgroups and advisory boards; represent OPCA and the AIDS Institute; and will supervise staff.
The annual Summit is the premier Ending the Epidemic event in the State and the work associated with the Summit is year-round.
World AIDS Day responsibilities will involve overseeing all planning, development and implementation of activities and events.
Health equity involves serving as OPCA liaison on health equity issues and managing health equity in OPCA.
The development of annual AIDS Institute priorities involves directing deliberations of leadership, ensuring input from all program areas, compiling priorities, conducting presentations, and managing updates and modifications.
Minimum Qualifications A bachelor's degree in a related field and five years of experience in the management of an HIV/AIDS or other relevant program in a public health, health/human services, health regulatory program or community-based services organization; OR an associate's degree in a related field and seven years of such experience; OR nine years of such experience.
The years of experience must have included policy formulation, program planning, design, implementation, evaluation, and/or allocation of resources.
At least three years of experience must have included supervision of staff and program management.
A master's degree in a related field may substitute for one year of experience.
Preferred Qualifications Experience in coordinating workgroups, advisory boards, or coalitions.
Experience in planning public health-related conferences.
Experience leading health equity related projects.
Conditions of Employment Grant funded position.
Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.
Valid and unrestricted authorization to work in the U.
S.
is required.
Visa sponsorship is not available for this position.
Travel, up to 25% of the time, will be required.
The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.
Telecommuting will be available.
This position may require occasional work on weekends, after-hours, and holidays.
HRI participates in the E-Verify Program.
HRI has a long-standing dedication to diversity, equity, and inclusion in our workforce.
HRI is committed to the principle of non-discrimination in all phases of its employment procedures and practices.
Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans www.
healthresearch.
org About Health Research, Inc.
Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc.
(HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives.
As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.
HRI offers a robust, comprehensive benefits package to eligible employees, including: Health, dental and vision insurance - Several comprehensive health insurance plans to choose from; Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit; Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave; Tuition support - Assistance is available for individuals pursuing educational or training opportunities; Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan.
HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses; Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally; And so much more! As the Executive Director of Health Research, Inc.
(HRI), I would like to welcome you to HRI's career page.
HRI's mission is to build a healthier future for New York State and beyond through the delivery of funding and program support to further public health and research programs in support of the New York State Department of Health, Roswell Park Comprehensive Cancer Center and other entities.
This achievement is made possible through the recruitment of highly talented and qualified individuals.
As an Equal Opportunity and Affirmative Action employer, we at HRI pride ourselves on our longstanding dedication to diversity, equity, and inclusion in our workforce.
This commitment is reflected in our equal opportunity employment policy: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, protected veteran status, or any other characteristic protected by law.
HRI embraces and values all dimensions of diversity, equity, and inclusion in order to make HRI a welcoming environment and to best serve the needs of the various public health and research programs throughout New York State.
HRI is committed to fostering a diverse pool of qualified candidates, and we warmly invite you to apply to any open position(s) that interest you.
--- If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.
You can request reasonable accommodations by contacting HRI Human Resources at hrihr@healthresearch.
org or **************.
Back of House Office Manager
Office Manager Job 21 miles from Pittsfield
**Full Job Description** This role is for a Dunkin Donuts Office Manager/Accountant role. We are looking for a highly detailed oriented and self-motived individual who can work independently. The individual will need to have strong Quick book, accounts payable, accounts receivable, bookkeeping and Payroll experience. Efficient multi-tasking skill is imperative in our fast pace and progressing business.
Requirements:
- Must be proficient in QuickBooks, Excel, Microsoft Word. Must be able to use quickbooks and collaborate with our accountant.
-Make reports o each store's food and labor costs
- Monthly bank reconciliations, Maintenance of AR & AP, Maintenance of payroll & various other office functions.
- Detail oriented with strong organizational skills
-Excellent Written and Verbal communication skills
- Labor reports and record keeping
Job Type: Part-time
Dental Office Manager
Office Manager Job 44 miles from Pittsfield
Love making people smile? Join Diamond Braces as office manager and enjoy exciting GROWTH opportunities, Medical, Dental, Vision, 401K Match and PTO and supportive TEAM dedicated to creating world-class SMILES. Ready to turn smiles into your career? Let's meet!
Why Diamond Braces?
At Diamond Braces, your career growth is our priority. We provide continuous opportunities to learn, advance, and take on new challenges. As part of our team, you'll have a clear path to success, with the support and resources you need to reach your professional goals while making a meaningful impact on our clients' lives.
Benefits:
Health, Dental, and Vision
PTO
401(k) with company match
Discounted orthodontic care for you and your family
Ample growth & advancement opportunities
Convenient office locations
Essential Functions:
Team Management: Lead and manage the office team, ensuring smooth operations and fostering a positive work environment. Provide guidance, support, and motivation to team members.
Training and Development: Oversee the training and development of staff, ensuring they have the skills and knowledge necessary to perform their roles effectively.
Recruiting: Participate in the recruitment process, from interviewing potential candidates to making hiring decisions, ensuring the office is staffed with qualified and motivated individuals.
Compliance and Regulations: Ensure the office complies with all relevant laws, regulations, and company policies, maintaining a high standard of practice.
Patient Relations: Manage patient relations, addressing concerns and ensuring a high level of customer service is provided at all times.
Financial Management: Oversee office budgets, billing, and financial reporting, ensuring financial goals are met.
Inventory and Supplies: Manage the inventory of office and dental supplies, ensuring the office is fully stocked and operational at all times.
Scheduling and Workflow Management: Optimize office scheduling and workflow to ensure maximum efficiency and patient satisfaction.
Maintain Accurate Records: Ensure all patient and office records are maintained accurately and securely, in compliance with legal and regulatory requirements.
Stay Flexible: Be ready to handle additional tasks as required, adapting to the dynamic needs of the practice.
Preferred Qualifications:
Experience in office management, preferably in a dental or healthcare setting.
Strong leadership and team management skills.
Excellent communication and interpersonal abilities.
Proficiency in office management software and technology.
Understanding of compliance and regulatory requirements in a healthcare setting.
Commitment to continuous learning and professional development.
Who We Are:
At Diamond Braces, we believe in improving lives through healthier smiles. Our mission is to provide orthodontic care that is affordable, accessible, and delivered with amazing customer service-the 'AAA Experience.' We're committed to making every smile count, and we live by our “No Smile Left Behind” philosophy.
Additional Information:
This position is full-time, and local travel between offices may be required.
Salary is based on experience, skills, and qualifications.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Pay starting 40 to 70K per annual based on experience
If you're ready to take the next step in your career and lead our team to success, apply today!
Front Office Manager
Office Manager Job 29 miles from Pittsfield
Employment Type: Full-Time, Experienced Department: Litigation Support CGS is seeking a Front Office Manager to join our team supporting the legal mission of a large federal agency. This position will allow candidates to demonstrate expertise in office management by providing managerial support and successfully interacting with clients or attorneys.
CGS brings motivated, highly skilled, and creative people together to solve government's most dynamic problems with cutting edge technology. To carry out our mission, we are seeking candidates that are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.
Skills and attributes for success:
- This is a high-level, high-visibility position which requires the candidate to be onsite 5 days per week.
- The individual must be prepared to closely interact with high-level staff to complete assignments with little oversight.
- The individual must be confident in their interactions and possess a professional demeanor and work ethic.
- The position plays a vital role in the day-to-day operations of the client. Only very experienced candidates very experienced candidates will be considered. This is not a position to grow into. The candidate must have proven, successful, long-term relevant experience to be considered.
- Schedule and coordinate Senior Management calls/meetings via Zoom, MS Teams, etc.
- Setup and initiate hybrid meetings
- Coordinate with IT to resolve equipment technical issues
- Make travel arrangements using the E2 application (training provided)
- Reconcile travel expenses for Senior Management using the E2 application
- Be available to make travel adjustments in the E2 application as needed after travel has commenced
- Answer and direct incoming calls to appropriate parties
- Coordinate site events with dignitaries as needed
- Coordinate scheduling with inside/outside parties
- Direct correspondence to appropriate parties
- Organize workload, processes, physical objects and spaces as needed
- Schedule appointments
- Communicate on behalf of Senior Management as needed
Qualifications:
- At least four years of progressively more responsible supervisory and management experience, including proven capabilities and communication skills to successfully interact with clients or attorneys
- Experience interacting with the public via phone or the front desk
- Experience ordering and maintaining documents
- Exceptional phone etiquette
- Experience operating a multiline phone system
- Experience reviewing written text for typographical consistency, grammar and spelling.
- Experience or skill managing day-to-day operations of a high-level office
- Experience in office organization or non-specialized business operations
- Experience with MS Office Suite - PowerPoint, Word, Excel and Outlook
- Experience supervising and directing other office support staff as needed
- Ability to learn new applications
- Must be a self-starter, quick learner, resourceful and take initiative
- Exceptional oral and written communication skills are required
- Undergraduate degree required.
Ideally, you will also have:
- Law degree, advanced technical certification, or other pertinent graduate degree preferred
Our Commitment:
Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems.
For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.
Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.
We care about our employees. Therefore, we offer a comprehensive benefits package.
- Health, Dental, and Vision
- Life Insurance
- 401k
- Flexible Spending Account (Health, Dependent Care, and Commuter)
- Paid Time Off and Observance of State/Federal Holidays
Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Join our team and become part of government innovation!
Explore additional job opportunities with CGS on our Job Board:
*************************************
For more information about CGS please visit: ************************** or contact:
Email: *******************
$89,301.33 - $114,816 a year
Front Office Manager
Office Manager Job 29 miles from Pittsfield
Employment Type: Full-Time, Experienced Department: Litigation Support CGS is seeking a Front Office Manager to join our team supporting the legal mission of a large federal agency. This position will allow candidates to demonstrate expertise in office management by providing managerial support and successfully interacting with clients or attorneys.
CGS brings motivated, highly skilled, and creative people together to solve government's most dynamic problems with cutting edge technology. To carry out our mission, we are seeking candidates that are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.
Skills and attributes for success:
* This is a high-level, high-visibility position which requires the candidate to be onsite 5 days per week.
* The individual must be prepared to closely interact with high-level staff to complete assignments with little oversight.
* The individual must be confident in their interactions and possess a professional demeanor and work ethic.
* The position plays a vital role in the day-to-day operations of the client. Only very experienced candidates very experienced candidates will be considered. This is not a position to grow into. The candidate must have proven, successful, long-term relevant experience to be considered.
* Schedule and coordinate Senior Management calls/meetings via Zoom, MS Teams, etc.
* Setup and initiate hybrid meetings
* Coordinate with IT to resolve equipment technical issues
* Make travel arrangements using the E2 application (training provided)
* Reconcile travel expenses for Senior Management using the E2 application
* Be available to make travel adjustments in the E2 application as needed after travel has commenced
* Answer and direct incoming calls to appropriate parties
* Coordinate site events with dignitaries as needed
* Coordinate scheduling with inside/outside parties
* Direct correspondence to appropriate parties
* Organize workload, processes, physical objects and spaces as needed
* Schedule appointments
* Communicate on behalf of Senior Management as needed
Qualifications:
* At least four years of progressively more responsible supervisory and management experience, including proven capabilities and communication skills to successfully interact with clients or attorneys
* Experience interacting with the public via phone or the front desk
* Experience ordering and maintaining documents
* Exceptional phone etiquette
* Experience operating a multiline phone system
* Experience reviewing written text for typographical consistency, grammar and spelling.
* Experience or skill managing day-to-day operations of a high-level office
* Experience in office organization or non-specialized business operations
* Experience with MS Office Suite - PowerPoint, Word, Excel and Outlook
* Experience supervising and directing other office support staff as needed
* Ability to learn new applications
* Must be a self-starter, quick learner, resourceful and take initiative
* Exceptional oral and written communication skills are required
* Undergraduate degree required.
Ideally, you will also have:
* Law degree, advanced technical certification, or other pertinent graduate degree preferred
Our Commitment:
Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems.
For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.
Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.
We care about our employees. Therefore, we offer a comprehensive benefits package.
* Health, Dental, and Vision
* Life Insurance
* 401k
* Flexible Spending Account (Health, Dependent Care, and Commuter)
* Paid Time Off and Observance of State/Federal Holidays
Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Join our team and become part of government innovation!
Explore additional job opportunities with CGS on our Job Board:
*************************************
For more information about CGS please visit: ************************** or contact:
Email: *******************
$89,301.33 - $114,816 a year
Dental Office Manager
Office Manager Job 46 miles from Pittsfield
This is a Full-Time Dental Office Manager role.
The practice manager at 42 North Dental is partnered with the Dental Director to drive the growth and success of the office by supporting excellence in patient care and exceeding patient service expectations. As a practice manager you are responsible and accountable for the results of and the day-to-day operations of the office.
Responsibilities
Primary contact and resource for doctors in the practice
Review and maintain schedules for productivity
Treatment planning and coordinating to promote high case acceptance
Provide work flow direction for auxiliary staff
Human Resources including hiring, training, performance management and dismissal
Accounts receivables including patient pay and insurance
Reporting, interpreting and responding to practice metrics to improve office performance
Interact with home office to communicate office needs and success
Perform other related job duties as assigned
Qualifications
Minimum two years of experience managing a dental practice
Exceptional communication and customer service skills
Superior interpersonal skills
Thrives in a team-based environment
Displays a high degree of professionalism
Dedicated to being a true leader in the office
We can recommend jobs specifically for you! Click here to get started.
Office Manager (Heavy Civil Construction)
Office Manager Job 29 miles from Pittsfield
Skanska is searching for a dynamic Office Manager. This is a great opportunity to start a career with a company that builds things that matter and values its team. We are proud to share our culture of diversity and inclusion. Our work makes a clear contribution to society and the environment around us. We build in many different verticals. (******************************************************** Whether we are building schools to provide inspiring spaces for learning, roads to connect communities or hospitals to care for patients, it all contributes to our purpose - we build for a better society.
Skanska's values -Be Better Together, Act Ethically and Transparently, Commit to Customer, and Care for Life-are deeply engrained in how we work, which is why our values support and drive our D&I efforts.
The Office Manager plans and directs all accounting and administrative activities on an assigned project or facility.
**Office Manager Required Qualifications:**
+ Computer proficient and the ability to adapt to new innovations and processes
+ Strong written, communication and problem-solving skills
+ Basic math skills
+ Ability to manage workload effectively including plan, coordinate, organize, prioritize, and handle multiple tasks
+ High School Diploma required
+ Associate Degree or Vocational education desired
+ Five years progressive business administration experience required, prior supervisory experience preferred.
**Our** Investment (************************************************ **in you:**
+ We believe that Benefits (********************************************************************** should connect you to the support you need when it matters most, and should help you care for those who matter most. That's why we provide an array of options (including medical, dental, and vision insurance plans), expert guidance, and always-on tools, that are personalized to meet the needs of your reality - to help support you physically, financially, and emotionally through the big milestones and in your everyday life. Please visit the compensation and Benefits (********************************************************************** summary on our careers site for more details.
+ As a Skanska community, our values ground us, and our diversity of experience propels us forward. No matter what your career stage, there's a place for you to thrive here and partner with us in shaping how our world lives, moves, and connects.
+ At Skanska, we Care for Life. And we're committed to supporting your whole health and peace of mind through inclusive and personalized total rewards.
+ Career Path Matrix - The Career Path Matrix is a tool for planning your career at Skanska. It brings both the functional/technical skills and leadership skills of your job together in a simple matrix.
+ We're committed to your success by developing you in your role and supporting your career growth
+ Compensation and financial well-being (********************************************************************** - Competitive base salary, excellent bonus program, 401k, & Employee ownership program.
**Come work with us and join a winning team!**
**Salary Low**
USD $73,830.00/Yr.
**Salary High**
USD $80,000.00/Yr.
**Background Check Required**
Skanska is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex, sexual orientation, gender identity, national origin or citizenship status, disability, status as a protected veteran, or any other protected characteristics under federal, state, or local law.
Skanska Equal Employment Opportunity
Skanska uses knowledge & foresight to shape the way people live, work, and connect. More than 135 years in the making, we're one of the world's largest development and construction companies. We operate in select markets throughout the Nordics, Europe and the United States. Skanska in the U.S. is headquartered in New York City with 29 offices around the country. In 2022, construction in the U.S. generated $6.9 billion in revenue, and as a developer in the U.S., Skanska has invested a total of $3.5 billion in commercial and multi-family projects. Together with our customers and the collective expertise of our 6,500+ teammates in the U.S. and 27,000+ globally, we create innovative and sustainable solutions that support healthy living beyond our lifetime.
Skanska's Applicant Privacy Policy for California Residents (******************************************************************************************************************
**Search Firm and Employment Agency Disclaimer**
_Search Firm and Employment Agency Disclaimer Skanska USA Human Resources ("Skanska HR") provides HR services to the Skanska business units within the U.S.A. including Skanska USA Civil Inc., Skanska USA Building Inc., Skanska USA Commercial Development Inc. and Skanska Infrastructure Development Inc. (collectively "Skanska USA"). As such, Skanska HR is the sole authorized representative of Skanska USA to execute any agreements with search firms, employment agencies or any employment vendor ("Vendor"). As a condition precedent to any entitlement for payment, a Vendor shall have both (1) Skanska USA Placement Agreement, and (2) an Engagement Job Order executed by an authorized Skanska HR representative. Absent the properly executed documents, Skanska HR shall have no obligation to make payment to the Vendor. Verbal or written communications from any employee of Skanska USA business units shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be considered property of Skanska HR._
Office Manager
Office Manager Job In Pittsfield, MA
Responsibilities: * Manages and oversees plant resources through coordination of tasks, scheduling, and prioritization of assignments * Collaborate with PM and supervisors to ensure daily correction of time and attendance records * Greed visitors upon arrival. Ensure all visitors attain the required PPE
* Address customers and employee's questions
* Communicates with all vendors and stakeholders to ensure services, equipment, and environment required for the manufacturing staff to maintain operational efficiency
* Report utilizing an ERP system (i.e. PO receipts, Shipping Requests, Reports)
* Supports and engages in safety initiatives including but not limited to, injury report tracking, paperwork, and programs
* Order and monitor new stationery and office supplies
* Support HR department with employee relation matters, including onboarding, offboarding, reviews and employment documentation.
* Maintain confidential personnel files and HR records management including time and attendance
* Collaborate with the IT department when needed
* Provides general administrative support for office activities and provides services to the plant for any project related deadlines
* Manage Shipping & Receiving process (as needed) but not limited to:
* Enter orders, update the shipping schedule and loads in PCS, and coordinate with trucking companies and logistics to ensure the shipping schedule is sent out before mid-day Friday.
* 1st point of contact with delivery drivers and outbound drivers
* Process all paperwork for outbound shipment
* Coordinate with PM and Shipping Supervisor
Qualifications
* Minimum of 3+ years of experience as an Office Manager or related position
* Experience in Logistics and Manufacturing a plus
* Human Resources helpful
* High level of competency with Microsoft Suite/Word/Excel/ processing, ERP computer systems (Dynamic 365 - Preferred), and email.
* Must be technically savvy with the ability to quickly learn new systems with limited training
* Ability to manage multiple priorities in a fast-paced environment
* Ability to maintain a high level of professionalism, integrity, and confidentiality
* Associates or Technical Degree preferred
* Bilingual (English/Spanish) - Preferred
* Prior experience working with HR - Preferred
Company Benefits:
* 2 Medical Plan Options - Base HSA (High Deductible) and Buy-Up Medical Plans
* Prescription (Rx) Insurance
* Health Savings Account (HSA)
* 2 Dental Plan Options - Base Dental and Buy-Up Dental Plans
* Vision Insurance
* Flexible Spending Accounts (FSA's)
* Health Care FSA
* Dependent Care FSA
* Company Paid Base Life Insurance
* Company Paid Accident, Death & Dismemberment Insurance
* Company Paid Business Travel Accident Insurance
* Company Paid Disability Insurance
* Short-Term Disability (STD) and Base Long-Term Disability (LTD) Insurance
* Employee Assistance Program (EAP)
* Voluntary Hospital, Accident & Critical Illness (Cancer) Insurance
* 401(K) Retirement Plan with 50% Company Match
* Voluntary Pet Insurance
* Vacation and Personal/Sick Time
* Paid Grandparent Leave
* Paid Bonding Leave
* Adoption Assistance
* Education Assistance (Tuition Reimbursement)
About Wastequip
Wastequip got its start in 1989 with containers and compactors. But, today, we have evolved into so much more than just a manufacturer of high-quality steel containers and compactors. We are the waste industry's only All-in-One solutions provider - from carts and containers to collect waste to hoists and trash trucks to move the waste to parts, service and technology to keep your operation running smoothly.
While we're proud to be North America's leading manufacturer of waste handling equipment, we are equally proud to be a driving force for enhanced sustainability across the waste industry. We are consistently striving to improve our own operations while making it easier for our customers to do the right thing - building a brighter future for all.
Business Office Manager, Days
Office Manager Job 35 miles from Pittsfield
Join us as a Business Office Manager!
Full time 40 hours, Monday - Friday
The Business Office Manager is responsible for all outpatient billing and collection activities and supervision of billing and collections personnel. Responsible for achieving cash collection and AR goals set by the Director of Revenue. Works with other department heads to ensure compliance with all financial regulatory and other requirements.
As the Business Office Manager, you will:
Familiar with Virtual Gateway, all Insurance payor requirements for billing, including CPT codes, Rev codes, buddled services, IOP, PHP, Counseling, billing for Medication Management, including daily dosing.
Assists with Medicaid Pending applications, and works with patients, family and applicable outside agencies to finalize facility coverage through Medicaid.
Establishes and maintains a system of financial record keeping, to include issuing receipts, preparing and making bank deposits, and recording payments using proper segregation of duties.
Interacts with all Outpatient/Inpatient office billing teams and payers to define billing requirements. Is able to set standard and expectations about Co-Payments and Deductible collections.
Manages census activities including daily, weekly, and monthly balancing with the nursing and admissions /Intake departments.
Must be aware of policies, as needed to maintain the regulations of the Department of Mental Health and BSAS in the state of Massachusetts. Experience with Unit and Cost Reimbursement billing in Virtual Gateway
Supports and participates in common teamwork.
Uses tactful, appropriate communication in sensitive and emotional situations.
Interacts with patients, staff, visitors, government agencies/personnel, etc., under all conditions/circumstances.
Understands and complies with all HIPAA rules and regulations
Other duties as required.
The Business Office Manager, will have:
A high school diploma or a college degree in business administration or a related field.
At least five years of experience in a relevant area, preferably within a healthcare setting, with a focus on substance abuse services.
Familiarity with Current Procedural Terminology (CPT) and relevant healthcare regulations.
Strong organizational and communication skills, proficiency in office management systems, and the ability to work effectively with healthcare professionals and patients.
When you join the growing MiraVista team as the Business Office Manager, you ll receive:
Medical, Dental, and Vision
401(k) match
Employer paid long term disability (LTD)
Employer paid life and AD&D Insurance
Generous Paid Time Off
Flexible Spending Account
Tuition Reimbursement
MiraVista is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Operations Manager, Office of the President HV-MC-2425
Office Manager Job 30 miles from Pittsfield
Founded in 1953, Hudson Valley Community College (HVCC) located in scenic Upstate NY is a multi-campus College with locations in Troy and Malta New York. HVCC offers more than 80 degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM). Hudson Valley is one of 30 community colleges in the State University of New York (SUNY) system and serves nearly 9,000 students each year. The college is a recognized leader in career and transfer preparation, workforce training initiatives, distance learning and service to a diverse population of students. Hudson Valley has an extension center in Malta, NY known as HVCC North and sponsors the Capital District Educational Opportunity Center in Troy, NY. With more than 80,000 alumni and nearly 1,000 employees, the college and is a catalyst for educational opportunity and economic development in the Capital Region of New York State.
Hudson Valley seeks experienced, dynamic, capable, creative and caring Internal currently employed by either HVCC or the EOC individuals who would like to join our team and continue to build on decades of successful service to our community.
Operations Manager, Office of the President
HV-MC-2425
In order to be considered an applicant for this position you must meet the minimum qualifications as stated in this announcement and be currently employed by either HVCC or the EOC.
Minimum Qualifications:
Master's degree with a minimum of five (5) years' experience in post-secondary educational administration and knowledge of requirements of accreditation guidelines required. Advanced management experience in support of a senior level administrator or executive; thorough knowledge of office practices, software and systems; ability to communicate effectively with all campus constituents and the public; working familiarity with management principles at organization-wide level (planning and resource allocation, human resources, project control, etc.) required. Proven experience coordinating 100+ person events with a wide array of constituent groups, as well as strong organizational skills are required.
The preferred candidate will have experience building relationships with diverse individuals and groups; professional community networking, and a customer service mindset with the ability to relate to people at all levels is preferred. The individual should have demonstrated attention to detail, an ability to analyze and synthesize data, and an ability to successfully manage a variety of projects simultaneously.
The preferred candidate will have a positive, team-oriented attitude, be highly detailed, a self-starter, and ensure discretion in all work-related matters, with an exceptional drive to complete tasks in a timely fashion.
Nature and Scope of Duties
The Operations Manager in the Office of the President reports to the Chief Operating Officer, providing senior management support to both the President's Office, the Board of Trustees, and senior leadership teams, as needed.
The Operations Manager to the Office of the President supports the College President in advancing his/her leadership agenda, provides counsel and insight on significant and sensitive issues and plays a critical role in strategic planning and managing priority initiatives, as well as special projects, of the College, the Office of the President, and the Board of Trustees.
The Operations Manager reports to the Office of the President and works strategically and cooperatively in a team environment; managing complex situations and multiple responsibilities simultaneously, mixing long term projects with urgent or immediate demands; manages confidential and sensitive information with integrity and caution; and develops and sustains strong working relationships with senior staff members.
* Responsible for executing the financial and administrative affairs of the Office of the President. Works with the Chief Operating Officer to compose yearly office budget and allocations for the President's Office and the Board of Trustees. Manages the offices finances and pays all invoices in conjunction with the Office Assistant. Reviews, prepares, and processes travel vouchers, monthly financial reconciliations and invoice payments.
* Represents the Office of the President, as appropriate, in resolving issues that are brought to the Office of the President by students, parents, and other constituencies.
* Executes special programs and research projects as directed by the President and/or Chief Operating Officer. Coordinates high level, high priority operations, projects, and initiatives across all areas of the institution, ensuring that high priority projects are effectively and efficiently managed. Leads projects and/or committees at the direction of the President and/or the Chief Operating Officer.
* Researches and summarizes information and supporting data in preparation for meetings, projects, speeches and reports; correlates, edits and organizes materials to be presented in draft.
* In collaboration with the Chief Operating Officer and the Executive Director of Communications and Marketing, drafts regular (weekly) communication to the Board of Trustees for the President's review and approval. Additionally, partners with the Chief Operating Officer, the Executive Director of Communications and Marketing to draft proposed schedules and calendars for the President's review with the Board of Trustees.
* Oversees major campus events, meetings, and special visits in collaboration with senior leadership and various College departments and logistics support.
* Partners with the Office of Global Affairs, institutional advancement and other departments as needed to advance strategic priorities of the College.
* Organizes meetings and activities for the institution's College Cabinet, including assisting the Office of the President with the planning for meetings, formulating agendas and programs.
* Working with the Chief Operating Officer and the Executive Director of Communications and Marketing, provides support for government and community relations and strategic communications and administration. Interacts and liaisons with local business, industry and community partners and stakeholders on institutional plans and priorities.
* Manages regular reporting requirements to local governments, state government and SUNY, including lobbying reports on behalf of the college and EOC. As needed, supports leadership team members in matters related to accreditation.
* Handles the nomination and submission process for honorary degrees and awards submissions to SUNY.
* Performs other duties as assigned.
This is a full-time 12-month, Management Confidential position with a salary range of $70,000.00 to $72,000.00.
Hudson Valley offers a full benefit package including Health Insurance, Dental and Eye Insurance, Retirement, employee and employee's spouse and children free tuition waivers. HVCC also has a generous leave policy. If you're employed by a government or not-for-profit organization, you might be eligible for the PSLF Program. The PSLF Program forgives the remaining balance on your Direct Loans
To apply, please visit ***************** and complete the online application before the Internal close date of February 10, 2025.
Hudson Valley provides educational access to a diverse community of traditional and non-traditional learners in an environment that fosters lifelong learning and freedom of inquiry and expression. Hudson Valley values equity, inclusion, and dignity for all.
Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Bi-lingual applicants strongly encouraged to apply.
Hudson Valley Community College is an Affirmative Action/Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion,
Office Services (506320)
Office Manager Job 44 miles from Pittsfield
Create Your Experience of a Lifetime!
Come work and play in the mountains! Whether it's your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.
With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.
Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).
Job Benefits
Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
MORE employee discounts on lodging, food, gear, and mountain shuttles
401(k) Retirement Plan
Employee Assistance Program
Excellent training and professional development
Referral Program
Full Time roles are eligible for the above, plus:
Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
Free ski passes for dependents
Critical Illness and Accident plans
Job Summary:
As an Office Services team member, you will play a key role in supporting the Owner Services team and Property Manager by managing owner related communication, financial reporting, and operational activities related to Condo and HOA owners. You will be responsible for maintaining and tracking all owner-related information, handling financial reporting tasks, assisting with billing inquiries, and facilitating the resolution of any HOA-related issues. This position requires a high level of organization, attention to detail, and the ability to communicate effectively with owners regarding HOA matters, and financial updates.
Job Specifications
Outlet: Okemo/Jackson Gore Village
Expected Pay Range: $22.00 - $28.00 / hour, Dependent on experience and a variety of factors
Shift & Schedule Availability: Full Time, Year Round (10 Month)
Job Responsibilities:
Owner Communications: Serve as a point of contact for all HOA-related inquiries. Communicate regularly with owners via email and phone regarding HOA updates, and any other related matters. Ensure timely and accurate responses to owner inquiries.
Financial Reporting & Billing: Assist in the preparation of financial reports related to owner accounts, including rental revenue, fees, dues, and expenses. Track and manage payments for owner services, including those outlined in rental agreements and HOA documents. Collaborate with the Property Manager to ensure all financial records are upto-date and accurate.
Expense Tracking & Reconciliations: Maintain accurate records of all financial transactions involving the HOA and property services. Reconcile accounts regularly and report discrepancies to the Property Manager for resolution.
Rental Revenue Management: Support the tracking of rental revenue generated from owner properties, ensuring that all relevant information is recorded and communicated to owners. Provide detailed reports on rental performance and financial status as needed.
HOA Billing & Fee Management: Assist in managing billing for HOA fees, dues, and assessments. Ensure that all financial obligations are accurately invoiced to owners and resolve any billing discrepancies. • Owner Service Coordination: Address any service requests or issues raised by owners regarding financial resolution, and ensure they are handled in a timely and efficient manner.
Documentation & Information Organization: Keep organized records of all communications, financial documents, and owner service requests. Maintain shared file systems for easy access by the Property Manager and Owner Services team.
Reporting & Administrative Support: Generate and provide regular reports on owner accounts, HOA financials, and property performance. Assist the Property Manager with administrative tasks, such as coordinating meetings and preparing documents for owner communications or meetings.
Team Collaboration: Work closely with the Property Manager and Owner Services team to ensure seamless coordination across tasks and properties. Ensure that all relevant information is communicated across the team to maintain consistency and high service standards.
The expected pay range is $22.00 - $28.00. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.
Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.
Requisition ID 506320
Reference Date: 11/14/2024
Job Code Function: Office Services
Office Manager / Clinic Coordinator
Office Manager Job 38 miles from Pittsfield
Responsibilities
Act as first point of contact with all potential and new patients to guide them through the intake process
Schedule initial, follow-up, and maintenance appointments
Verify insurance eligibility
Secure prior authorizations and referrals as needed
Collect copayments and outstanding patient balances
Perform administrative duties such as scanning, filing, and faxing
Collaborate as needed with senior management and clinical staff to ensure smooth administrative functioning of the clinic
Maintain thorough and timely communication with all practitioners regarding both clinical and administrative matters
Track patient progress through course of care and record in relevant tracking systems and software
Build and maintain strong relationships with patients in person, over the phone, and through written communication as a means of support throughout their recovery journey
Qualities
Have a passion for behavioral health and improving the lives of those suffering from mental illness
Be extremely organized and detail-oriented
Be able to manage high stress situations in a calm, cool, collected manner
Have a strong customer service orientation
Be patient, understanding, and empathetic
Have effective communication skills
Have a passion for participating creatively in the ongoing development of a boutique medical practice
Be flexible and adaptable
Have the ability and desire to wear many hats
Requirements
A bachelors degree
1-2 years in healthcare, preferably in behavioral health
Basic knowledge of the healthcare industry including areas such as health insurance, electronic medical records, HIPAA, etc.
Able to work 7:30am-5:30pm Monday through Friday in our Amherst office (Actual hours may be part-time but will fall into this range)
Vocational & Career Supervisor - Greenfield Office
Office Manager Job 35 miles from Pittsfield
MassAbility is seeking a Vocational & Career Supervisor / Qualified Vocational Rehabilitation Counselor (QVRC) III, for the Greenfield Area Office. MassAbility is seeking dedicated and compassionate individuals who desire a rewarding career making a difference in the lives of individuals with disabilities to obtain and maintain employment.
The Qualified Vocational Rehabilitation Counselor (QVRC) III functions as aVocational & Career Supervisor and is the third level in the series and candidates will supervise staff and monitor all unit activities.
The QVRC III ensures case management actions are aligned with policies, procedures and best practices as mandated by federal statutes and guidelines to achieve effective service delivery.
Incumbents in this position provide staff assistance with interpreting and decision-making on difficult cases, and will confer with public and private organizations to review the suitability of client services.
The ideal candidate is a critical thinker, dependable, and can exercise professional leadership and consultation while providing broad policy guidance and teamwork in order to direct and motivate subordinates.
MassAbility is a learning and participatory performance culture with an emphasis on high performance teams, individual performance/contribution/impact, and engaging in activities to promote and support a program/division/agency (e.
g.
, committee membership, Roadmap workgroup membership, presenting at Town Halls, achieving learning and performance goals).
In addition,MassAbilityis an agency committed to diversity, equity, inclusion and racial equity, as well as innovation and transformation and change, and creating a culture of agility, excellence, and belonging.
*Duties and Responsibilities (these duties are a general summary and not all inclusive):* * Oversee staff unit activities and ensure casework plans are distributed appropriately, accurately assessed, documented, and managed in compliance with Agency, State and Federal standards; * Supervise unit staff of Career Counselors who provide professional vocational counseling within a continuum of services to help clients achieve success and to remove barriers by identifying unique strengths, resources, and abilities related to planning and achieving employment outcomes; * Supervise the administration of residual functional capacities assessments, interest tests, aptitude tests, transferable skills analysis and other vocational assessments; * Oversee and approve Individualized Plans for Employment (IPE's) developed by QVRC I and II's; * Ensure unit staff engages clients in activities of employment preparedness, job seeking and development and facilitate appropriate concepts, individually or in group settings, to improve skills necessary for all stages of vocational rehabilitation process; * Monitor, evaluate, and track client progress with respect to relevant goals in an accurate and timely manner; * Establish, maintain and monitor close and cooperative relationships with providers and employers in carrying out supportive services; * Partner with staff, vendor organizations and other stakeholders to ensure effective service delivery; * Facilitate the ability of staff to achieve highest level of performance through feedback and evaluation.
*Preferred Qualifications:* * Knowledge of counseling and job placement of persons with vocational/occupational barriers, including physical, emotional, psychological and intellectual disabilities; * Familiarity with utilizing psychological tests and other evaluative techniques; * Ability to supervise a team of staff with the capacity to coach/guide, inspire and empower demonstrating confidence and leadership presence; * Critical thinking skills, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems; * Outstanding organizational, written and oral communications skills; attention to detail; * Proficient usage of Microsoft Office products including Word and Outlook; prior use of client database systems; * Responsible for learning and staying up to date on MassAbility's diversity, equity, inclusion and racial equity skills, results and expectations specific to Vocational Rehabilitation programs; * Experience working in a team culture that values inclusivity, performance, transparency, and authenticity; * Knowledge of and experience in diversity, equity, inclusion, and racial equity and effective engagement across differences; * Experience working in a team culture that values inclusivity, performance, transparency, and authenticity; * Proficient usage of Microsoft Office products including Excel, PowerPoint, Word, and Outlook as well as technologies supporting a remote workplace (e.
g.
, Zoom, Microsoft Teams); * Solid written and oral communication skills and proficiency establishing and maintaining effective working relationships with a variety of diverse consumers, families, staff, and organizations.
*About MassAbility* MassAbilityprovides services that break down barriers and empower people with disabilities to live life on their own terms.
Our programs focus on vocational rehabilitation, community living, and disability determination for federal benefit programs.
We are change agents and community builders.
And we put the people we serve at the heart of everything we do.
We envision a Commonwealth that is open to all, where everyone can seize their true potential and contribute fully to our communities and the world.
Together with stakeholders, partners, and allies,MassAbilitycollaborates, problem solves, and innovates to bring about a better Massachusetts for everyone-one that is truly equitable, accessible, and inclusive.
For more information about our agency and programs visit: www.
mass.
gov/MassAbility *_Pre-Offer Process_**:* A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired.
For more information, please visit ***********
mass.
gov/hhs/cori and click on "Information for Job Applicants.
" As part of the hiring process, the Office of Human Resources will be verifying any college-level degrees conferred to the selected candidate.
Additionally, any licensure required for the position will be verified.
Information provided as part of the hiring process is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.
Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.
Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.
If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the *ADA Reasonable Accommodation Request Form*.
For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at ************** and select option 4.
*Applicants should submit a cover letter and resume for the Vocational & Career Supervisor - Greenfield Office.
* *First consideration will be given to those applicants that apply within the first 14 days.
* MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) Master's degree or higher in Rehabilitation Counseling from a Council on Rehabilitation Education (CORE) accredited university program, or a certification as a Certified Rehabilitation Counselor (CRC) by the Commission of Rehabilitation Counselor Certification or licensure as a Licensed Rehabilitation Counselor and (B) three (3) years of full-time or equivalent part-time experience in vocational counseling, job placement, career counseling and guidance, assessment and vocational evaluation, job development and services for employers, of which one (1) year must have been in a supervisory or leadership capacity or (C) any equivalent combination of the required experience and the substitutions below.
Based on assignment, travel is required; incumbents who elect to use a motor vehicle for travel must have a current and valid motor vehicle driver's license at a class level specific to assignment.
Applicants working with deaf and hard of hearing consumers must be proficient in American Sign Language (ASL) and may be required to demonstrate ASL proficiency through assessment by agency staff.
Substitutions: I.
A Master's degree or higher in a related field such a Rehabilitation Administration/Services, Disability Studies, Vocational Assessment/Evaluation, Psychology, Developmental Psychology, Social Work, Human Services, Education, Special Education, Occupational Therapy, Counseling (Mental Health, Education, Psychology), or Substance Abuse Therapy and one (1) year of full-time or equivalent part-time experience in vocational counseling, job placement, career counseling and guidance, assessment and vocational evaluation, job development and services for employers may be substituted for the required (A) education.
Relevant internship experience will be considered.
Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines.
For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.
_**_ _*Comprehensive Benefits*_ When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package.
We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards! *An Equal Opportunity / Affirmative Action Employer.
Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
* The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.
Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements.
We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
**Job:** **Community and Social Services* **Organization:** **Massachusetts Rehabilitation Commission* **Title:** * Vocational & Career Supervisor - Greenfield Office* **Location:** *Massachusetts-Greenfield - 101 Munson Street* **Requisition ID:** *25000027*
Vocational & Career Supervisor - Greenfield Office
Office Manager Job 35 miles from Pittsfield
Tell us about a friend who might be interested in this job. All privacy rights will be protected.
MassAbility is seeking a Vocational & Career Supervisor / Qualified Vocational Rehabilitation Counselor (QVRC) III, for the Greenfield Area Office. MassAbility is seeking dedicated and compassionate individuals who desire a rewarding career making a difference in the lives of individuals with disabilities to obtain and maintain employment. The Qualified Vocational Rehabilitation Counselor (QVRC) III functions as a Vocational & Career Supervisor and is the third level in the series and candidates will supervise staff and monitor all unit activities. The QVRC III ensures case management actions are aligned with policies, procedures and best practices as mandated by federal statutes and guidelines to achieve effective service delivery. Incumbents in this position provide staff assistance with interpreting and decision-making on difficult cases, and will confer with public and private organizations to review the suitability of client services.
The ideal candidate is a critical thinker, dependable, and can exercise professional leadership and consultation while providing broad policy guidance and teamwork in order to direct and motivate subordinates.
MassAbility is a learning and participatory performance culture with an emphasis on high performance teams, individual performance/contribution/impact, and engaging in activities to promote and support a program/division/agency (e.g., committee membership, Roadmap workgroup membership, presenting at Town Halls, achieving learning and performance goals). In addition, MassAbility is an agency committed to diversity, equity, inclusion and racial equity, as well as innovation and transformation and change, and creating a culture of agility, excellence, and belonging.
Duties and Responsibilities (these duties are a general summary and not all inclusive):
Oversee staff unit activities and ensure casework plans are distributed appropriately, accurately assessed, documented, and managed in compliance with Agency, State and Federal standards;
Supervise unit staff of Career Counselors who provide professional vocational counseling within a continuum of services to help clients achieve success and to remove barriers by identifying unique strengths, resources, and abilities related to planning and achieving employment outcomes;
Supervise the administration of residual functional capacities assessments, interest tests, aptitude tests, transferable skills analysis and other vocational assessments;
Oversee and approve Individualized Plans for Employment (IPE's) developed by QVRC I and II's;
Ensure unit staff engages clients in activities of employment preparedness, job seeking and development and facilitate appropriate concepts, individually or in group settings, to improve skills necessary for all stages of vocational rehabilitation process;
Monitor, evaluate, and track client progress with respect to relevant goals in an accurate and timely manner;
Establish, maintain and monitor close and cooperative relationships with providers and employers in carrying out supportive services;
Partner with staff, vendor organizations and other stakeholders to ensure effective service delivery;
Facilitate the ability of staff to achieve highest level of performance through feedback and evaluation.
Preferred Qualifications:
Knowledge of counseling and job placement of persons with vocational/occupational barriers, including physical, emotional, psychological and intellectual disabilities;
Familiarity with utilizing psychological tests and other evaluative techniques;
Ability to supervise a team of staff with the capacity to coach/guide, inspire and empower demonstrating confidence and leadership presence;
Critical thinking skills, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems;
Outstanding organizational, written and oral communications skills; attention to detail;
Proficient usage of Microsoft Office products including Word and Outlook; prior use of client database systems;
Responsible for learning and staying up to date on MassAbility's diversity, equity, inclusion and racial equity skills, results and expectations specific to Vocational Rehabilitation programs;
Experience working in a team culture that values inclusivity, performance, transparency, and authenticity;
Knowledge of and experience in diversity, equity, inclusion, and racial equity and effective engagement across differences;
Experience working in a team culture that values inclusivity, performance, transparency, and authenticity;
Proficient usage of Microsoft Office products including Excel, PowerPoint, Word, and Outlook as well as technologies supporting a remote workplace (e.g., Zoom, Microsoft Teams);
Solid written and oral communication skills and proficiency establishing and maintaining effective working relationships with a variety of diverse consumers, families, staff, and organizations.
Office Manager
Office Manager Job 40 miles from Pittsfield
Job Summary: The Office Manager position will oversee all general operations of our office. Essential Duties and Responsibilities include the following. Other duties may be assigned.
Managing billing and AR staff to ensure maximum productivity.
Balance daily cash and record in our accounting system.
Daily Check deposit via remote deposit machine.
Maintain all accounts payable via our accounting system.
Closing Month End and balancing procedures including Month End reporting.
Special online monthly billing for key clients.
Assisting all departments with any administrative duties or reports they may need.
Dealing with correspondence, complaints from customers.
Implementing and maintaining procedures.
Recruits, interviews, hires, and trains new staff for your department.
Provides constructive and timely performance evaluations.
Handles discipline and termination of employees in accordance with company policy.
Maintaining 3
rd
party vendor sites for billing and compliance purposes.
Handle all COI requests and communicate with our Insurance Co.
Handle all ACH and Credit card enrollment forms for our commercial customers.
Maintain daily credit card, ACH returns and proper reversal procedure on their account and in our accounting system.
Attending monthly meetings with senior management.
Attending weekly Friday Management Meetings.
Completing weekly production report.
Contributing to our Bi-monthly company newsletter.
Benefits Include:
Medical Insurance
Dental/Vision Insurance
401K plan options
Sick time pay-out
Paid Vacation/Holidays
Company wide bonus opportunities.
Dental Office Manager
Office Manager Job 38 miles from Pittsfield
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Office Manager, which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives.
Job Type: Full-Time
Salary: $58,000 - $65,000 year + monthly and quarterly incentive earnings
At Aspen Dental, we put You First. We offer:
* A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
* Career development and growth opportunities to support you at every stage of your career
* A fun and supportive culture that encourages collaboration and innovation
* Free Continuous Learning through TAG U
How You'll Make a Difference:
As a Dental Office Manager, you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization.
* Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
* Hire, develop, manage and retain the office staff
* Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
* Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability
* Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance
* Additional tasks as required
Preferred Qualifications
* Minimum of one year of managing a team of direct reports
* High school diploma or equivalent; college degree is preferred
* A people centric leader who motivates and inspires others
* Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
* Demonstrate analytical thinking; place a premium on leveraging data
Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization.
* May vary by independently owned and operated Aspen Dental locations.
Limitations apply, please see recruiter for details
ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Office Manager - Physical Medicine
Office Manager Job 46 miles from Pittsfield
Bachelor's Degree in business, healthcare management or related field, or equivalent experience.
Minimum 5 years medical practice experience, preferably in a multi-practice site.
Strong communication skills and experience in a leading role required.
Ability to improve quality and productivity by identifying improvement opportunities.
We take great care of careers.
With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge - helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment.
Work where every moment matters.
Every day, over 35,000 Hartford HealthCare colleagues come to work with one thing in common\: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut's most comprehensive healthcare network.
Charlotte Hungerford Hospital is a 122-bed, general acute care community hospital located in Torrington, Connecticut, that serves as a regional health care resource for the 100,000 residents of Litchfield County and Northwest Connecticut. CHH offers personalized attention from an expert team of caregivers and physicians that utilize advanced technology and clinical partnerships in a convenient, safe and comfortable patient environment.
The Office Manager is responsible for managing the daily operations of the practice and performing a variety of administrative functions related to the daily operations of the practice.
Supervises the administrative and clinical staff and practice operations including scheduling, work flow, service delivery and employee performance
Business Office Manager
Office Manager Job 33 miles from Pittsfield
The ARBORS at STONEHAM is a family owned and operated assisted living community, conveniently located near downtown Westfield.
We are seeking an experienced, detail-oriented individual to join our team in the position of Business Office Manager.
This is a full-time, salaried position.
The Business Office Manager is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. The Office Manager will coordinate the supportive services of the community, accounts receivable, accounts payable, billing, record keeping, human resources, bookkeeping and payroll.
Benefits
PTO
Health and Dental Insurance
Life insurance
Short and Long Term Disability Insurance
Health Care FSA
Dependent Care FSA
Paid Holidays/Floating Holiday
Pet Health Insurance Programs
Employee Assistance Plans
Retirement Account Assistance
Employee Appreciation Programs
Responsibilities:
Accounts payable and receivable
Bank deposits & reconciliation
Assist residents, families, guests and visitors utilizing the Gold Standard of Customer Service
Maintain current resident census and ensure accuracy for billing purposes
Maintain resident files with 100% accuracy checking figures, postings, documents for correct entries, mathematical accuracy and proper coding
Complete all resident billing
Completes and distributes monthly reports
Acts as the on-site resource for all human resource (HR) related matters, answering employee inquiries and providing information for personnel actions including, but not limited to, new hires, status change, paid time off, leaves of absences
Supervise all front desk staff
Maintains up to date payroll records, including new hires, status changes, pay rate changes, terminations and resignations
Completes bi-weekly payroll
Complies with state, federal and all other applicable health care, financial and safety standards
Requirements:
Must be detailed oriented
Must be able to multi-task
Must be organized
QUICKBOOKS AND MS EXCEL PROFICIENCY A MUST
Knowledge of Checkwriters payroll system a plus
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
#INDWF
Vocational & Career Supervisor - Greenfield Office
Office Manager Job 35 miles from Pittsfield
MassAbility is seeking a Vocational & Career Supervisor / Qualified Vocational Rehabilitation Counselor (QVRC) III, for the Greenfield Area Office. MassAbility is seeking dedicated and compassionate individuals who desire a rewarding career making a difference in the lives of individuals with disabilities to obtain and maintain employment. The Qualified Vocational Rehabilitation Counselor (QVRC) III functions as a Vocational & Career Supervisor and is the third level in the series and candidates will supervise staff and monitor all unit activities. The QVRC III ensures case management actions are aligned with policies, procedures and best practices as mandated by federal statutes and guidelines to achieve effective service delivery. Incumbents in this position provide staff assistance with interpreting and decision-making on difficult cases, and will confer with public and private organizations to review the suitability of client services.
The ideal candidate is a critical thinker, dependable, and can exercise professional leadership and consultation while providing broad policy guidance and teamwork in order to direct and motivate subordinates.
MassAbility is a learning and participatory performance culture with an emphasis on high performance teams, individual performance/contribution/impact, and engaging in activities to promote and support a program/division/agency (e.g., committee membership, Roadmap workgroup membership, presenting at Town Halls, achieving learning and performance goals). In addition, MassAbility is an agency committed to diversity, equity, inclusion and racial equity, as well as innovation and transformation and change, and creating a culture of agility, excellence, and belonging.
Duties and Responsibilities (these duties are a general summary and not all inclusive):
Oversee staff unit activities and ensure casework plans are distributed appropriately, accurately assessed, documented, and managed in compliance with Agency, State and Federal standards;
Supervise unit staff of Career Counselors who provide professional vocational counseling within a continuum of services to help clients achieve success and to remove barriers by identifying unique strengths, resources, and abilities related to planning and achieving employment outcomes;
Supervise the administration of residual functional capacities assessments, interest tests, aptitude tests, transferable skills analysis and other vocational assessments;
Oversee and approve Individualized Plans for Employment (IPE's) developed by QVRC I and II's;
Ensure unit staff engages clients in activities of employment preparedness, job seeking and development and facilitate appropriate concepts, individually or in group settings, to improve skills necessary for all stages of vocational rehabilitation process;
Monitor, evaluate, and track client progress with respect to relevant goals in an accurate and timely manner;
Establish, maintain and monitor close and cooperative relationships with providers and employers in carrying out supportive services;
Partner with staff, vendor organizations and other stakeholders to ensure effective service delivery;
Facilitate the ability of staff to achieve highest level of performance through feedback and evaluation.
Preferred Qualifications:
Knowledge of counseling and job placement of persons with vocational/occupational barriers, including physical, emotional, psychological and intellectual disabilities;
Familiarity with utilizing psychological tests and other evaluative techniques;
Ability to supervise a team of staff with the capacity to coach/guide, inspire and empower demonstrating confidence and leadership presence;
Critical thinking skills, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems;
Outstanding organizational, written and oral communications skills; attention to detail;
Proficient usage of Microsoft Office products including Word and Outlook; prior use of client database systems;
Responsible for learning and staying up to date on MassAbility's diversity, equity, inclusion and racial equity skills, results and expectations specific to Vocational Rehabilitation programs;
Experience working in a team culture that values inclusivity, performance, transparency, and authenticity;
Knowledge of and experience in diversity, equity, inclusion, and racial equity and effective engagement across differences;
Experience working in a team culture that values inclusivity, performance, transparency, and authenticity;
Proficient usage of Microsoft Office products including Excel, PowerPoint, Word, and Outlook as well as technologies supporting a remote workplace (e.g., Zoom, Microsoft Teams);
Solid written and oral communication skills and proficiency establishing and maintaining effective working relationships with a variety of diverse consumers, families, staff, and organizations.
About MassAbility
MassAbility provides services that break down barriers and empower people with disabilities to live life on their own terms. Our programs focus on vocational rehabilitation, community living, and disability determination for federal benefit programs. We are change agents and community builders. And we put the people we serve at the heart of everything we do. We envision a Commonwealth that is open to all, where everyone can seize their true potential and contribute fully to our communities and the world. Together with stakeholders, partners, and allies, MassAbility collaborates, problem solves, and innovates to bring about a better Massachusetts for everyone-one that is truly equitable, accessible, and inclusive.
For more information about our agency and programs visit: ************************
Pre-Offer Process:
A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit hhs/cori and click on "Information for Job Applicants."
As part of the hiring process, the Office of Human Resources will be verifying any college-level degrees conferred to the selected candidate. Additionally, any licensure required for the position will be verified. Information provided as part of the hiring process is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.
Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.
Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.
If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Request Form.
For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at and select option 4.
Applicants should submit a cover letter and resume for the Vocational & Career Supervisor - Greenfield Office.
Qualifications
First consideration will be given to those applicants that apply within the first 14 days.
MINIMUM ENTRANCE REQUIREMENTS:
Applicants must have at least (A) Master's degree or higher in Rehabilitation Counseling from a Council on Rehabilitation Education (CORE) accredited university program, or a certification as a Certified Rehabilitation Counselor (CRC) by the Commission of Rehabilitation Counselor Certification or licensure as a Licensed Rehabilitation Counselor and (B) three (3) years of full-time or equivalent part-time experience in vocational counseling, job placement, career counseling and guidance, assessment and vocational evaluation, job development and services for employers, of which one (1) year must have been in a supervisory or leadership capacity or (C) any equivalent combination of the required experience and the substitutions below.
Based on assignment, travel is required; incumbents who elect to use a motor vehicle for travel must have a current and valid motor vehicle driver's license at a class level specific to assignment.
Applicants working with deaf and hard of hearing consumers must be proficient in American Sign Language (ASL) and may be required to demonstrate ASL proficiency through assessment by agency staff.
Substitutions:
I. A Master's degree or higher in a related field such a Rehabilitation Administration/Services, Disability Studies, Vocational Assessment/Evaluation, Psychology, Developmental Psychology, Social Work, Human Services, Education, Special Education, Occupational Therapy, Counseling (Mental Health, Education, Psychology), or Substance Abuse Therapy and one (1) year of full-time or equivalent part-time experience in vocational counseling, job placement, career counseling and guidance, assessment and vocational evaluation, job development and services for employers may be substituted for the required (A) education. Relevant internship experience will be considered.
Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.RequiredPreferredJob Industries
Other