Office manager jobs in Portland, ME - 63 jobs

The Office Manager (OM) of the College of Osteopathic Medicine (COM) Academic Affairs assists the Associate Dean with the administration of the office and support for Academic Affairs unit of the UNE COM. The OM oversees the general office operations and performs a wide variety of administrative tasks for the department/program. This is a full-time, salaried position with an annual salary of $52,000-$56,000, based on experience, skills, and qualifications. About the University of New England UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts. Benefits Overview * Multiple health and dental plan options, plus vision coverage. * Up to 8% retirement plan match. * Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year. * Educational benefits: * UNE tuition waiver for employees, spouses, and domestic partners. * UNE tuition waiver for dependents of employees with 1 year of full-time service. * 50% tuition reduction if less than 1 year of full-time service. For more information about our outstanding benefits, please visit: UNE Benefits Overview Responsibilities * Serves as an administrative liaison between Office of the COM Associate Dean of Academic Affairs and students, UNE's faculty and adjunct faculty, staff, senior management as well as parents, alumni, vendors, and/or other key department constituency staff. * Manages the budgetary activity for the department and keeps the associate dean apprised: initiates and processes financial documents related to operating budgets, capital budgets, special accounts, and the like; monitors financial activity; organizes and maintains financial records; prepares related reports. * Coordinates, initiates, prepares, processes, and/or monitors various financial/administrative/operations forms, records, reports, schedules, and other documents, ensuring timely and accurate completion of documents by other department/University personnel and/or outside individuals/organizations. * Coordinates the scheduling, travel arrangement support, reimbursement and payment for visiting faculty recruited to help with the delivery of the curriculum. * Supervises the electronic posting and the manual distribution (as appropriate) of the finalized academic schedule of classes. * Supervises the printing and distribution of letters, schedules, syllabi, exams, and grade reports. * Ensures the timely availability of classrooms, other special facilities, and equipment (including AV equipment) for the delivery of the curriculum, as necessary. * Provides administrative support for the Associate Dean, including (but not limited to) managing work schedule, appointments, travel arrangements, phone calls, and written correspondence. * Manages various special projects, such as doing background research, updating various policy manuals and handbooks and archive searches. * Develops, organizes and maintains various departmental files and records, frequently involving cross filing/cross-reference systems. * Work as part of the team to manage department related events generally outside of standard business hours. * Performs other related duties as assigned. Qualifications Bachelor's degree in business or other appropriate discipline, plus three to four years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired. * Proven supervisory skills. * Broad base of general administrative and office management knowledge and skills. * Excellent organizational skills. * Experience in overseeing, organizing and maintaining moderately complex filing and records systems. Previous experience with computerized information systems. * Excellent communication, writing and math skills. * Bookkeeping/accounting training or experience desirable. * Ability to deal effectively with a wide variety of individuals inside and outside of the University. * Ability to function independently as well as work as part of team. EEO Statement Summary Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities. COVID Vaccination Statement (PLEASE NOTE) Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity. Additional Note This position is not eligible for H-1B visa sponsorship.

Store - BIDDEFORD, MEDeliver a customer centric shopping experience by managing and delivering effective front-end operations and expectations. Lead the omnichannel processes. Maintain store recovery standards to deliver our Brand Promises. Deliver friendly customer service. Assist Store Manager in leading and managing adherence to Standard Operating Procedures (SOPs) and Company programs to ensure compliance with applicable laws and requirements; ensure execution of Company policies and standards; hold them accountable for store conditions and results Ensure all front end policies and procedures are followed; achieve your KPIs and manage your team to achieve their role KPIs Plan and lead the execution of class and in-store events in accordance with Company programs Lead the omnichannel processes Manage and execute shrink and safety programs Assist with cash reconciliation and bank deposits Assist with inventory processes to include Return to Vendor (RTV) and Advance Shipping Notice (ASN) activities as needed Assist with the onboarding of new Team Members Train, observe, and coach the customer experience team (sales floor and cashier) to achieve results; participate in the performance management process; support Talent Development of your team; utilize the leadership competencies for continued self-development Serve as Manager on Duty (MOD) Interacts with others in an accepting and respectful manner; remains positive and respectful, even in difficult situations; promotes commitment to the organization's vision and values; projects a positive image; and serves as a role model for others Acknowledge customers, help locate the product and provide solutions Participate in the truck unloading and stocking processes to ensure truck standards are followed and completed within budget Manage and execute the shrink and safety programs Cross train in Custom Framing selling and production In select stores that do not have a Framing Manager only, responsibilities also include: leading the delivery of high-quality custom framing solutions to our customers on time by planning and managing the completion of the framing workload in partnership with the Store Manager Other duties as assigned Preferred Knowledge/Skills/Abilities Preferred Type of experience the job requires: Retail management experience preferred Physical Requirements Work Environment Ability to remain standing for long periods of time Ability to move throughout the store Regular bending, lifting, carrying, reaching, and stretching Lifting heavy boxes and accessing high shelves by ladder or similar equipment If you need help performing these essential functions of the job, please contact your supervisor so that we may engage in the interactive process with you to determine if a reasonable accommodation is available. Public retail store setting taking care of our customers; all public areas are climate controlled; some stock rooms may not be climate controlled; some outdoor work if assigned to retrieve shopping carts or while unloading trucks; Frame shop contains glass cutter and heat press; work hours include nights, weekends and early mornings Applicants in the U.S. must satisfy federal, state, and local legal requirements of the job. At The Michaels Companies Inc., our purpose is to fuel the joy of creativity and celebration. As the leading destination for creating and celebrating in North America, we operate over 1,300 stores in 49 states and Canada and online at Michaels.com and Michaels.ca. The Michaels Companies, Inc. also owns Artistree, a manufacturer of custom and specialty framing merchandise. Founded in 1973 and headquartered in Irving, Texas, Michaels is the best place for all things creative. For more information, please visit ***************** At Michaels, we prioritize the wellbeing of our teams by providing robust benefits for both full-time and part-time Team Members. Our benefits include health insurance (medical, dental, and vision), paid time off, tuition assistance, generous employee discounts, and much more. For more information, visit ***************** Michaels is an Equal Opportunity Employer. We are here for all Team Members and all customers to create, innovate and be better together. Michaels is committed to the full inclusion of all qualified individuals. In keeping with this commitment, Michaels will assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the job, and/or to receive all other benefits and privileges of employment, please contact Customer Care at ************** (1800-MICHAEL). EEOC Know Your Rights Poster in English EEOC Know Your Rights Poster in Spanish EEOC Poster Optimized for Screen Readers Federal FMLA Poster Federal EPPAC Poster

Coastal Women's Healthcare Billing Manager Scarborough, ME Coastal Women's Healthcare is seeking a Billing Manager, to be based in their Scarborough, ME office. The Billing Manager offers a structured four‑day work week, providing employees with meaningful work-life balance while maintaining full‑time responsibilities. Requirements of the Billing Manager: Associate's degree in business administration or related field, or 5+ years of healthcare experience (preferably in OB/GYN or Women's Health). 1+ years of previous management experience required. Certified medial biller preferred. Certified medical coder is a plus. Thorough understanding of medical billing, collections, and payment posting, revenue cycle, third-party payers, Medicare; strong knowledge of Maine and Federal payer regulations. Working knowledge of CPT, ICD-9, and ICD-10 codes, claim forms, HIPAA, billing and insurance regulations, medical terminology, insurance benefits, and appeal processes. Sufficient knowledge of policies and procedures to accurately answer questions from internal and external customers. Possess excellent negotiation skills, including the tact required for securing payment or discussing patients' finances, and enjoy working in a health care setting. Up to date with health information technologies and applications Excellent organizational, analytical and problem-solving skills. Ability to manage multiple priorities in a fast-paced environment Ability to interpret payer contract and reimbursement policies. Proficiency in Microsoft Office and experience with electronic health record and practice management systems Ability to commute to the Scarborough, ME office four days a week. Benefits of the Job: Pay in the range of $80,000 - $85,000, commensurate with experience Generous PTO and paid holidays Retirement with employer contribution Medical insurance with vision benefit coverage Dental insurance Flexible Spending Account Employee Assistance Program 4-day work week Responsibilities of the Billing Manager: Oversee the operations of the billing department, encompassing medical coding, charge entry, claims submissions, payment posting, accounts receivable follow-up, collections, and reimbursement management. Document and track billing denials. Develop an action plan to address the denials. Serve as the practice expert and go-to person for all coding and billing processes. Analyze billing and claims for accuracy and completeness; follow up with billers on work queues or pending claims. Review and approve billing refunds. Maintain contacts with other departments to obtain and analyze additional patient information to document and process billings. Work closely with providers and clinical staff to resolve coding and documentation issues. Prepare and analyze accounts receivable reports and insurance contracts with the Chief Financial Officer. Collect and compile accurate statistical reports. Audits current procedures to monitor and improve efficiency of billing according to the OIC Compliance Plan. Analyzes trends impacting charges, coding, collection, and accounts receivable, and takes appropriate action to realign staff and revise policies and procedures. Keep up to date with carrier rule changes and distribute the information within the practice. Perform physician credentialing actions. Maintain a library of information/tools related to documentation guidelines and coding. Attend webinars and seminars to stay updated on insurance changes. Develop and maintain billing policies, procedures and workflows. Ensure compliance with federal, state and payer-specific regulations. Oversee the effective use and ongoing maintenance of the practice management system within the EHR Coastal Women's Healthcare is located in Scarborough, Maine and dedicated to improving the health of women in Maine by providing comprehensive services through every stage of life. KMA Human Resources Consulting has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE! Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.

The Permanent Supportive Housing Program (PSHP) Administrative Manager provides comprehensive support to Rapid Rehousing Services, with a focus on the Permanent Supportive Housing Program. This position initiates and assists with program goals through ongoing oversight and management of data management systems. Priorities for this position include ensuring data collection complies with funder and licensing requirements; billing and reporting for reimbursable client services; the creation and management of new systems, including statewide coordinated entry; support of data system and compliance projects across the agency; and oversight and supervision of administrative support to the program. This is a full-time (40 hours/week) position with a Monday - Friday, 8:00am - 4:30pm schedule Qualifications The ideal candidate should demonstrate a minimum of 3-5 years of administrative and/or management experience in a non-profit environment. Candidates should have experience developing and maintaining complex administrative systems and processes, as well as proficiency with standard computer applications, HMIS, Client Track, or similar software. A comparable combination of education, training, and work experience may also be considered. A strong understanding of homelessness and poverty, along with a genuine commitment to the agency's mission, is essential. The successful candidate should demonstrate excellent organizational and time management skills, ability in creating and maintaining systems for data and information management, with a high level of competence in task and project organization. Preferred: Advanced expertise with Microsoft 365 products, including Word, Excel, Teams, and Outlook. Compensation and Benefits The hourly rate of pay for this full time (40 hours/week) position is $29.97. The benefits include: (160 hours, accrued) vacation time, 12 days (96 hours, accrued) sick time, 32 hours personal time, 12 Paid Holidays Health insurance w/ 100% employer-paid option; Dental insurance w/ 100% employer-paid option; Vision insurance; Employer-paid Life, STD, and LTD insurance 403(b) retirement plan w/ employer match To Apply: We encourage applicants to apply via Preble Street's website employment page. Applications (resume and cover letter, preferred) may also be emailed to *************************** or mailed via USPS mail to Preble Street Human Resources, 55 Portland Street, Portland, ME 04101. If you need assistance or accommodation in the application process, please contact us at *******************. Please note that automatically generated confirmations of receipt will be sent in response to applications sent via email. Only those candidates selected for interviews will be otherwise contacted. Preble Street, a 501(c)(3) nonprofit agency, has been working since 1975 to provide best practice social services that meet urgent needs and end hunger and homelessness for individuals and families in Maine living in poverty. Preble Street is an equal opportunity employer. We value diversity and are committed to equity and inclusion in our workplace. We encourage applications from all qualified individuals and consider applications for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, military status, age, disability, genetic information, citizenship status, or any other characteristic protected by federal, state, or local laws. Preble Street recognizes that Black and Indigenous people, people of color, people from working class backgrounds, people with disabilities, LGBTQ2IA+ people and women are less likely to apply for jobs if they don't believe they meet every qualification described in a job posting. Our hiring process recognizes the value of various lived experiences and backgrounds when assessing candidates. Individuals from all cultures and communities are encouraged to apply.

Atlas Structural Systems is a manufacturer specializing in the design and manufacture of pre-engineered structural systems for commercial and residential construction projects in Eastern Canada and the US. Our integrated roof, wall, and floor systems offer proven quality and provide a great deal of benefit and value. Minimum 2 years' experience in office administration is required. Comfortable working in a fast-paced, ever-changing environment. Excellent time management skills, high attention to detail, and well organized. Self-motivated problem-solver with the ability to manage multiple deadlines. Strong computer and Microsoft Office Skills. Experience with D365 is considered an asset. Customer Service experience is considered an asset. We Offer: A safe work environment Monday-Friday work week with full-time hours and indoor work Competitive wages 401K Medical, Dental, and Vision Benefits Employee Discounts Training and career advancement opportunities Provide administrative support to the manager in the areas of inventory management records, billing, and invoicing. Assists warehouse staff with proper documentation. Monitor inventory of stock and non-stock items and place orders. Receive and direct incoming calls in a friendly and professional manner. Photocopy, fax and maintain central filing systems and administration files. Other administrative duties as assigned.

This position shall strive to provide exceptional service to both internal and external guests at all times. S/he will be responsible for providing leadership as well as guidance and support to the front desk training and performance for the overall successful day-to-day operations in conjunction with the Lead Front Desk Supervisor, Evening Front Desk Manager and FOM. S/he will be responsible for training, coaching, development of key performance indicators and operating procedures for all front desk needs. The individual will be leading team members to ensure superior guest service. S/he often provides the first point of contact for guests and is responsible for creating an excellent, memorable first impression. This position is fully committed to ensuring that all procedures are performed to the department and company standards and serve as an ambassador for Cliff House Maine. Responsible for maintaining all aspects of Front Desk functions in accordance with hotel standards. Maintains a service and leadership philosophy that serves as a guide to respective staff. Essential Functions: Provide a warm welcome greeting to our incoming guests. Complete the guest registration process. Promptly answers telephone and retrieves messages and communications. Inputs all guest data into property computer. Close guests accounts at check out and ascertain satisfaction. Be an expert and demonstrate knowledge of all services/features, hours of operations, room types, room rates, special packages and promotions, daily house count and expected arrivals/departures, room availability status, scheduled in-house group activities to anticipate and respond to guest inquiries promptly and accurately. Champion organizational initiatives (e.g. Guest Satisfaction Scores, Forbes Travel Guide Score, Net Promoter Score, etc.). Ensure Front Desk agents properly complete required checklist items at the end of each shift. Instill a calm, organized approach when interacting in stressful situations. Strives to increase the level of guest satisfaction through team member development and quality image. Approach internal and external guest opportunities with a sense of heartfelt care and urgency; provide prompt follow-up to ensure 100% guest satisfaction. Maintain confidentiality of guest information and follow proper protocol to secure and protect pertinent data. Foster and maintain strong, positive relationships with team members across all departments through communication and regular face-to-face interaction. Train and successfully support the talent of all new and existing team members. Ensure pre-shift meetings happen at all shift changeovers in accordance with hotel expectations. Qualifications: Minimum of two years of front desk agent experience in a high-volume setting preferred. Previous hospitality experience in a Four Diamond quality organization preferred. Previous experience with Windows, Office and Property Management Systems Must be able to effectively communicate and provide directions in a clear, concise and professional manner in both verbal and written form. Ability to manage guest opportunities which might require a high level of diplomacy. Ability to stand, kneel and bend within the 6 - 8 hours. Must be available to work varied shifts and a flexible schedule. A qualified applicant is a “people person” who is flexible with their schedule, loves to serve others, and knows how to multi-task while ensuring accuracy. Needed Attributes Employees must fulfill their performance standards for this position and comply with policies, rules and procedures of the Hotel, including those set out in the Employee Handbook or otherwise communicated (verbally or in writing) to employees. The is intended to describe the general nature and work responsibilities of the position. This job description and duties of this position are subject to change, modification and addition as deemed necessary by the Hotel. Employees are required to comply with supervisory instructions and perform other job duties, responsibilities and assignments requested by supervisors, managers or other Hotel Officials. Company Blurb We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Montello Manor is a 37 bed skilled nursing facility that has been providing comprehensive, quality health care to the Central Maine area for over 50 years. At Montello Manor we have designed an environment that allows residents to be as independent as possible. All the routines and comforts of daily living are in place, with professional support available 24 hours a day. Our staff is committed to providing an environment that offers social, spiritual, recreational, culturally diverse preferences and educational opportunities, along with thoughtful assistance that is responsive to each person's needs. We strive to make a positive, beneficial contribution to good health and want you to remain in control of your schedule and desired lifestyle. Our strengths reside in a long history of Skilled and Short-Term Rehabilitation experience, as well as Long Term Care & Nursing Services. $23.00 per hour and increases with experience! Business Office Manager Summary As the Business Office Manager, you are able to use your skills to support the entire facility. You are a key contact for Residents and Employees; responsible for handling of resident personal funds, handling incoming payments, billing, collections, accounts payable and in addition, you manage employee new hire, benefit and payroll responsibilities. Essential Job Functions: Accumulate and maintain, in an organized manner, vital statistics relating to admissions, discharges, deaths, transfers and daily census of facility residents. Work with family members and residents to ensure a good understanding of the financial responsibilities to the facilities Participate in the resident admission process by providing explanations of the facility's rates, billing cycle and payment terms, including collecting the first month's advance payment upon admission. Prepare and submit monthly resident billings for services provided. Responsible for monthly Medicaid, Medicare, and other insurance billings along with timely follow-up with intermediaries on delinquent payments. Monitor and manage the accounts receivable and collection processes. Pursue past due accounts persistently and maintain proper back-up documentation. Obtain and submit all required documentation to bill third party payers as per program/company guidelines. Maintain financial records including cash receipts, cash disbursements; accounts receivable, accounts payable, payroll journal, and general ledger as directed. Prepare and submit reports on a timely basis as required and directed by Administrator, this company, and governmental agencies. Provide statistics to audit and reimbursement for year-end processing. Maintain an accurate accounting of patient trust funds including monthly reconciliation and quarterly statements to responsible parties. Create a positive on-boarding experience for new hires. Bi-weekly payroll responsibilities Office Manager Minimum Qualifications: Bookkeeping experience. Excellent computer skills; ability to MS Office suite of products, as well as experience with financial systems. Amazing customer service and communication skills. Excellent self-discipline and patience. Self-motivated, able to keep up with this demands of this position. Genuine caring for and interest in elderly and disabled people in a nursing facility. Benefits: Dental insurance Disability insurance Flexible schedule Flexible spending account Health insurance Life insurance Paid time off Referral program Tuition reimbursement Vision insurance

Job Description Spurwink Services is seeking a motivated Office Manager to work full time in our busy, team-oriented Children's Residential Program in Westbrook . The candidate must be organized, detail-oriented, and computer savvy with the ability to multi-task. This is a critical position within the team. DUTIES: In this position, you need to be an excellent communicator and be able to maintain a positive work environment. Be engaging on the phone and in person to staff and to consumers .Our successful candidate will manage facilities issues, maintain personnel files, oversee storage and archiving of client records, manage payroll, and most importantly, be responsive to client, family and staff needs and inquiries related to a large variety of program issues. QUALIFICATIONS: High School Diploma/GED required; some undergraduate experience preferred. Must have the ability to read agency reports. Must have effective oral and written communication skills. Competitive Benefits Package: Health/Dental/Vision /Pet Insurance Employer Paid Life Insurance and Short/Long Term Disability Retirement Account with Matching Contribution (after one year of service) Scholarships to ME Community Colleges Tuition Reimbursement 25% Tuition Reimbursement for UNE Master of Social Work Program Eligible employer for the Public Service Loan Forgiveness (PSLF) Program Quality Supervision and Paid Training Opportunities Career Advancement Opportunities Flexibility of Schedules Generous Paid Time Off Opportunity for Same Day Pay Health Plan Enrollees - Access to Several Discounts (Hotels, Electronics, Auto, Groceries, Event Tickets, and More) Spurwink is an Equal Opportunity Employer. #IND3

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Office Manager in Wells, Maine. What you'll do: The Office Manager oversees the day-to-day operations of the property administration office. This position oversees customer relations, prepares forms, manages accounts payable and receivable, manages petty cash and collections and trains other administrative staff. The Office Manager also supervises the administrative staff and building attendants. Your job will include: * Coordinate preparation of paperwork. * Serve as the first point of contact for customer-related issues, including all customer requests and complaints that need to be addressed with management or investigated during property tours using Manage America's work order system. * Manage the reception area to ensure effective internal and external telephone and mail communications. * Work closely with management to develop an integral team that effectively represents the company's quality and professionalism. * Act as a liaison between customers and management regarding property-related issues. * Prepare customer correspondence as required. * Attend and participate in training sessions as requested. * Maintain office files with current and accurate information. * Perform weekly office inspections. * Assist Property Manager with special projects and perform other duties as assigned. Experience & skills you need: * Bachelor's degree, or the equivalent combination of education and experience. * 2+ years of experience in office management. * Working knowledge of mail processes (e.g., postage machine, FedEx, UPS, etc.) * Excellent written and verbal communications skills. * Strong organizational skills and the ability to manage multiple projects simultaneously. * Basic computer literacy; proficiency with Microsoft Office Suite preferred. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

St. Louis Child Development Center in Biddeford has a Full-Time opening for an Office Manager. Your Role: As the Office Manager, you'll oversee the daily operations of the center's front office and support various administrative functions, including: Greeting clients and answering phones with warmth and professionalism Managing client enrollment, files (paper & electronic), and authorizations Handling accounts receivable and payable Processing weekly deposits and invoices Ensuring compliance with licensing and contractual standards Collaborating with Central Services and external partners Providing general support to staff and assisting with program needs You'll play a key part in creating a welcoming environment for clients from all backgrounds and help ensure smooth program operations. Benefits: Five (5) Weeks of Earned Time in your first year Six (6) Paid Agency Holidays Comprehensive Medical Plans - choose from 3 options Dental & Vision Insurance Options 401(k) Agency Contribution Employer-Paid Life, Short-Term, and Long-Term Disability Insurance Wellness Reimbursement (up to $100/year) + coaching & wellness support Employee Assistance Program (EAP) ADP LifeMart Employee Discount Program Voluntary Accident & Critical Illness Insurance with Health Screening Benefit Bereavement Leave Pay: $15.00 - $21.46 per hour. Starting salary contingent with experience and qualifications. Schedule: Days, Monday - Friday What We're Looking For: Education: Associate's Degree or equivalent experience/training Experience: Minimum of 2 years in a responsible administrative or office role Skills: Strong computer literacy, attention to detail, excellent organizational and communication skills Traits: Dependable, mature, friendly, and supportive with a client-first mindset Physical Requirements: Ability to sit for extended periods and occasionally lift up to 15 lbs. Resumes will be accepted until the position is filled. This institution is an equal opportunity provider. Resumes will be accepted until position is filled . You may submit your cover letter and resume ( indicating the position title ) via our website (**************** or email (************************), fax **************, or mail to Human Resources Office, Catholic Charities Maine P.O. Box 10660, Portland, ME 04104. Catholic Charities Maine is a United Way and Affirmative Action/EOE/Minorities/Females/Veteran/Disabled Employer. Catholic Charities Maine participates in E-Verify. For more information on E-Verify, please go to: ***********************

Description We are looking for a detail-oriented Office Manager to oversee daily administrative operations and ensure smooth functioning of office activities. This is a long-term contract position based in New Gloucester, Maine, offering an opportunity to contribute to a dynamic and meticulous work environment. The ideal candidate will excel in managing calendars, coordinating travel arrangements, and handling various projects with efficiency. Responsibilities: - Coordinate and manage office operations, ensuring all administrative tasks are completed accurately and on time. - Handle procurement and inventory management of office supplies to ensure availability. - Oversee accounts payable processes, ensuring timely and accurate payment of invoices. - Act as the first point of contact for reception duties, including greeting visitors and handling phone inquiries. - Manage Outlook calendars, scheduling meetings and appointments effectively. - Record detailed meeting minutes and ensure timely distribution to appropriate stakeholders. - Arrange travel bookings and itineraries for staff as needed. - Support ad hoc projects and tasks to contribute to the overall efficiency of the office. - Maintain a well-organized and meticulous workspace. - Collaborate with team members to address any administrative challenges. Requirements - Proven experience in administrative office management or a related field. - Strong skills in ordering and maintaining office supplies. - Proficiency in handling accounts payable processes. - Excellent organizational and time management abilities. - Familiarity with Outlook calendar management and scheduling. - Ability to take clear and concise meeting minutes. - Experience with booking travel arrangements and coordinating itineraries. - Strong interpersonal and communication skills to handle receptionist duties effectively. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Mount Laurel, New Jersey, United States of America **Hours:** 40 **Pay Details:** $91,000 - $145,600 USD TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs. As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role. **Line of Business:** Compliance **Job Description:** **Department Overview:** **Why Work with Us?** At TD Bank US Compliance, we're on a mission to build a more resilient and scalable compliance risk management function. As part of our team, you'll play a key role in reshaping compliance structures and processes, driving innovation at every level. Here, each team member has a chance to make a tangible impact - both in day-to-day operations and in the design of a future-focused compliance program. This not just about implementing a new program - it's about creating a culture of compliance that will cascade throughout the organization. **The Ideal Candidate** The ideal candidate will thrive in a fast-paced, start-up-like setting as we build a new compliance structure that aligns with the bank's size, complexity, and risk profile. In this role, you'll need to be strategic, tactical, collaborative and creative in your approach. You will manage day-to-day operations while also helping design and implement a forward-thinking compliance program for the future. Beyond technical expertise, we're looking for someone with an entrepreneurial mindset-someone who can "roll up their sleeves", takes the initiative and can anticipate needs before they arise. A comfort level with ambiguity and the ability to excel in a dynamic, evolving landscape are essential as the US Compliance team redefines the bank's compliance program and structure. Most importantly, the right candidate is seeking an intellectual challenge, has a desire to learn, and is committed to building something impactful from the ground up. At TD Bank, you'll have the unique opportunity to help shape the future of the bank while collaborating with a team of enthusiastic colleagues dedicated to setting new industry standards. **U.S. Wealth is a fully integrated wealth management business that provides products and services (designed for High-Net-Worth, Institutional and Mass Affluent clients of TD Bank, N.A. encompassing banking, custom credit, asset management, securities, investment advisory and insurance) through multiple legal entities (TD Bank N.A., TD Private Client Wealth LLC and TD Wealth Management Services Inc) with independent and complex regulatory regimes.** **The Financial Advisors, Relationship Managers, and Investment Advisors who are part of the client-facing Distribution teams are both** **securities-registered** **and insurance-licensed. Additionally, the Trust Advisors support both personal and corporate trust. The Wealth Mortgage Lending Officers (WMLO) and the Wealth Lending Advisors (WLA) who support the lending activities of Wealth Banking.** **As a member of the US Wealth Compliance Department, the Compliance Business Oversight Manager will:** + **Ensure ongoing compliance with the Investment Company Act of 1940, FINRA, SEC rules, and other applicable state and federal securities laws** + **Assist in regulatory requests and exams, and help manage responses to State, FINRA, and SEC inquiries** + **Help mitigate risk and ensure the firm meets regulatory obligations** + **Assist in the development, implementation, and maintenance of the firm's compliance policies and procedures** + **Partner with operations, technology, and business teams to ensure regulatory compliance** + **Develop and prepare compliance reports on risks and trends** + **Serve as a compliance resource across the firm and represent the department on cross-functional meetings, initiatives, forums and committees** + **Identify departmental risks and contribute to strategic planning** + **Oversee business case initiatives and compliance-related technology requests** + **Provide training to the field on various regulatory topics, including onboarding new hire training** + **Delivers relevant subject matter expertise and Compliance advice to business management** + **Monitor changes in applicable laws and regulations and advise senior management on potential impacts and required actions** + **Conduct periodic compliance testing, surveillance, and risk assessments in line with the firm's compliance program** + **Provide backup support to other areas of the US Wealth Compliance team** + **Participate in other initiatives as needed** **Job Summary:** The **Compliance Administration Oversight & Reporting Manager** ensures regulatory adherence and risk management within our bank. This role oversees compliance monitoring, reporting, and governance processes, collaborating with cross-functional teams to enhance transparency and decision-making. A strong background in regulatory compliance management, risk, or audit within the banking sector and ability to thrive in a dynamic environment is critical to this role. **Depth & Scope:** + Works independently and is accountable for managing a specialized Compliance function or area + Provides comprehensive coverage for a significant business or functional area across all legal entities and jurisdictions where TD operates + Provides advanced analysis and/or specialized reporting to support business partners, functional areas or centers of expertise + Provides guidance and support to analysts on matters related to portfolio and specialty + Typically a subject matter expert for a key functional Compliance area and business + Contact for business management, dealing with non-routine information + Manages/assists with regulatory reviews including inquiries, audits, and exams + Identifies and leads problem resolution for project/program complex requirements related issues at all levels **Education & Experience:** + Undergraduate degree or equivalent work experience + 7+ years of experience **Preferred Background & Experience** + **Experience working in an integrated wealth business as a bank subsidiary, a focus on securities investment management and fiduciary activities, state insurance regulatory requirements and securities regulatory requirements for activities involving the recommendation or sale of non-deposit investment products (NDIP) to retail bank customers is preferred.** + **Knowledge and experience within compliance or audit, legal and regulatory environment, enterprise governance framework, products and services, policies, standards, systems, reporting and training requirements a plus.** + **Knowledge of current and emerging trends, including broker-dealer and RIA regulatory expectations and standards for effective compliance management systems.** + **Ability to research, interpret and summarize relevant regulatory expectations, laws, regulations and impacts to Compliance Program elements.** + **Skill in using computer applications including MS Office Suite, including PowerPoint, Excel, OneDrive, Teams.** + **Ability to independently identify, assess, and escalate issues requiring senior management attention.** + **Experience conducting annual compliance assessments under 206-4(7) and FINRA 3130.** + **Demonstrated business writing abilities.** + **Experience writing policies, policy guidance, procedures, and training.** + **Experience responding to client complaints within a bank or broker-dealer.** + **Experience reviewing and providing guidance on advertising and marketing materials for a broker-dealer/bank.** + **FINRA Series 7, 63 and 24 preferred.** **Customer Accountabilities:** + Proactively advises the business of new and changed Compliance regulatory and/or policy changes + Formulates relevant and meaningful insights from data analysis and leads on the interpretation of complex business issues, generates multifaceted insights and identifies opportunities to address business regulatory requirements and issues + Contributes to the development and implementation of Compliance programs + Guides partner through the development, implementation, oversight and management of effective Compliance Programs + Prepares summaries, presentations, briefing notes, and any other required documentation to effectively report on the status of Compliance + Represents Compliance on internal or external committees relating to designated business activities as required + Delivers relevant subject matter expertise and Compliance advice to business management + Conducts meaningful analysis at the functional or enterprise level using results to draw conclusions, makes recommendations, assesses the effectiveness of programs/policies/practices + Maintains oversight (via review and approval) of all functions and accountabilities related to management reporting and analysis + Manages high risk initiatives and escalations; leads initiatives/guidance as appropriate **Shareholder Accountabilities:** + Actively assists in developing Compliance Team procedures + Facilitates the periodic Compliance risk and self-assessment activities for designated business using TD's Enterprise Compliance Risk Assessment Framework + Monitors that assessments (monitoring, risk assessment etc.) are completed and communicated in a continuous and timely fashion + Consistently exercises discretion in managing correspondence, information and all matters of confidentiality; escalates issues where appropriate + May provide review and content in the development of annual awareness training + Manages the risk assessment process for assigned businesses + Protects the interests of the organization, our customers and our communities - identifies and manages risks, and promotes the prompt and thorough resolution of escalated non-standard, high risk issues + Conducts internal and external research projects; supports the development/delivery of presentations/communications to management or broader audience + Actively manages relationships within and across various business lines, corporate and/or control functions and promotes alignment with enterprise and/or regulatory requirements + Keeps abreast of emerging issues, trends, and evolving regulatory requirements and assesses potential impacts + Maintains a culture of risk management and control, supported by effective processes in alignment with risk appetite **Employee/Team Accountabilities:** + Participates fully as a member of the team, supports a positive work environment that promotes service to the business, quality, innovation and teamwork and promotes timely communication of issues/points of interest + Provides thought leadership and/or industry knowledge for own area of expertise and participates in knowledge transfer within the team and business + Keeps current on emerging trends/developments and grows knowledge of the business, related tools and techniques + Participates in personal performance management and development activities, including cross training within own team + Keeps others informed and up-to-date about the status/progress of projects and/or all relevant or useful information related to day-to-day activities + Contributes to team development of skills and capabilities through mentorship of others, by sharing knowledge and experiences and leveraging best practices + Leads, motivates and develops relationships with internal and external business partners/stakeholders to develop productive working relationships + Contributes to a fair, positive and equitable environment that supports a diverse workforce + Acts as a brand ambassador for your business area/function and the bank, both internally and/or externally **Physical Requirements:** Never: 0%; Occasional: 1-33%; Frequent: 34-66%; Continuous: 67-100% + Domestic Travel - Occasional + International Travel - Never + Performing sedentary work - Continuous + Performing multiple tasks - Continuous + Operating standard office equipment - Continuous + Responding quickly to sounds - Occasional + Sitting - Continuous + Standing - Occasional + Walking - Occasional + Moving safely in confined spaces - Occasional + Lifting/Carrying (under 25 lbs.) - Occasional + Lifting/Carrying (over 25 lbs.) - Never + Squatting - Occasional + Bending - Occasional + Kneeling - Never + Crawling - Never + Climbing - Never + Reaching overhead - Never + Reaching forward - Occasional + Pushing - Never + Pulling - Never + Twisting - Never + Concentrating for long periods of time - Continuous + Applying common sense to deal with problems involving standardized situations - Continuous + Reading, writing and comprehending instructions - Continuous + Adding, subtracting, multiplying and dividing - Continuous The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The listed or specified responsibilities & duties are considered essential functions for ADA purposes. \#LI-AMCBCorporate **Who We Are:** TD is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we deliver legendary customer experiences to over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to the Bank, those we serve, and the economies we support. We are guided by our vision to Be the Better Bank and our purpose to enrich the lives of our customers, communities and colleagues. TD is deeply committed to being a leader in customer experience, that is why we believe that all colleagues, no matter where they work, are customer facing. As we build our business and deliver on our strategy, we are innovating to enhance the customer experience and build capabilities to shape the future of banking. Whether you've got years of banking experience or are just starting your career in financial services, we can help you realize your potential. Through regular leadership and development conversations to mentorship and training programs, we're here to support you towards your goals. As an organization, we keep growing - and so will you. **Our Total Rewards Package** Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical and mental well-being goals. Total Rewards at TD includes base salary and variable compensation/incentive awards (e.g., eligibility for cash and/or equity incentive awards, generally through participation in an incentive plan) and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off (including Vacation PTO, Flex PTO, and Holiday PTO), banking benefits and discounts, career development, and reward and recognition. Learn more (*************************************** **Additional Information:** We're delighted that you're considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we're committed to providing the support our colleagues need to thrive both at work and at home. **Colleague Development** If you're interested in a specific career path or are looking to build certain skills, we want to help you succeed. You'll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience, or you want to coach and inspire your colleagues, there are many different career paths within our organization at TD - and we're committed to helping you identify opportunities that support your goals. **Training & Onboarding** We will provide training and onboarding sessions to ensure that you've got everything you need to succeed in your new role. **Interview Process** We'll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call. **Accommodation** TD Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law. If you are an applicant with a disability and need accommodations to complete the application process, please email TD Bank US Workplace Accommodations Program at *************** . Include your full name, best way to reach you and the accommodation needed to assist you with the applicant process. Federal law prohibits job discrimination based on race, color, sex, sexual orientation, gender identity, national origin, religion, age, equal pay, disability and genetic information.

Join Our Team - Urgently Hiring Office Administrator in Hallowell, ME! Job Title: Office Administrator Pay: $17 - $20 per hour Hours: Full-time, Mon-Fri Day Shift As an Office Administrator, you will play a vital role in ensuring the smooth operation of our office and providing exceptional service to our customers. You'll collaborate closely with management to drive results that truly matter. What You'll Do: As an Office Administrator, you will be responsible for: Serving as the first point of contact for customer inquiries, adeptly addressing concerns in-person, over the phone, or via email to ensure a positive customer experience. Assisting office staff and management by streamlining various administrative processes to enhance operational efficiency. Managing mail processing, filing, and document management while ensuring office supplies remain organized and fully stocked. Assisting in obtaining necessary permits for service work, ensuring compliance with relevant documentation standards. Educating customers on appliances, helping them select the best options based on their specific needs. Performing other related duties as required to contribute to the overall success of the team. What You'll Bring: The ideal candidate for this role will have: A high school diploma or equivalent; relevant experience may substitute for formal education. At least 2 years in an office or administrative support role; experience in the propane industry is a plus (but not required). Strong organizational and detail-oriented skills, with the ability to manage competing priorities in a fast-paced environment. Excellent verbal and written communication skills for effective interactions with customers and colleagues. The ability to work independently while collaborating with teams, making informed decisions within defined guidelines. Why Join Us in Hallowell? A supportive culture where your contributions are valued. Enjoy affordable healthcare coverage with no waiting period. Be part of a company that prioritizes safety, compliance, and exceptional service. Location & Schedule: This position is on-site in Hallowell, ME, and offers full-time hours. Ready to Take the Next Step? If you're passionate about customer service and administrative excellence, we encourage you to apply for the Office Administrator position in Hallowell, ME. Take the next step in your career and contribute to a dynamic team focused on delivering exceptional service! Don't wait, we're hiring now!

Sprung from the site of a fallow tree nursery, Wildflower Farms, Auberge Collection is a 140-acre retreat in New York's Hudson Valley, just 90 minutes from New York City. Rooted in meaningful encounters with nature, the property sways with the seasons, surrounded by meadows of native flowers and woodlands. Anchored by its namesake farm with orchards, heirloom gardens, and animals, the retreat offers immersive seasonal experiences like foraging walks, cooking workshops, and healing sessions. A three-mile walking trail links 65 stand-alone cabins, cottages, and suites with the Movement Studio and Maplehouse, a lofty barn home to a dynamic cooking school. Accommodations are immersed in the ever-changing landscape, offering a deep sense of place. Guests are welcomed at The Shop, reminiscent of a well-curated potting shed, and the open-air Great Porch. Dining at Clay, the centerpiece restaurant, features source-origin cuisine that honors the region's bounty. Thistle offers wild-crafted wellbeing that evolves with the seasons. The property also provides access to neighboring Mohonk Preserve, where wooded trails and cliffs invite world-class hiking, biking, and climbing. Named the Number 1 Hotel in New York State by Travel + Leisure for the 2025 World's Best Awards and recognized with a One Key distinction from the inaugural Michelin Guide, Wildflower Farms is a basecamp for adventure, craft, and curiosity. Job Description The Guest Experience Manager plays a pivotal role in shaping the guest experience at Wildflower Farms, setting the tone for both guests and team members alike. This position leads the Guest Experience team through every touchpoint of the guest journey from pre-arrival planning through departure and post-stay follow-up - ensuring each interaction is thoughtful, seamless, and reflective of our brand's commitment to genuine, elevated hospitality. Core Responsibilities Leadership & Team Development * Lead, mentor, and inspire Guest Experience team members through all stages of the guest journey. * Foster a culture of accountability, consistency, and elevated service aligned with Auberge Collection standards. * Provide hands-on leadership, ensuring all required tasks are completed accurately and in a timely manner. * Train, coach, and support team members, addressing performance opportunities and handling escalated guest incidents as needed. * Set and model the highest expectations for hospitality, guest engagement, and professional presentation. * Supervise and mentor the concierge team, ensuring consistent high quality service delivery. * Conduct training sessions on local knowledge, service standards, and best practices for team members. * Influential beyond the Itinerary Design team, influencing property wide standards * Develop and uphold Wildflower Farms Itinerary Design philosophy and service excellence benchmarks. * Streamline systems and improve efficiency of the recruitment process * Support the Guest Services team. * Liaise with experiences team to develop a program based on guest feedback. * Drive revenue and manage budgets. Guest Experience & Service Excellence * Oversee the end-to-end guest journey, from pre-arrival communication through departure and post-stay follow-up. * Provide personalized service to guests, including reservations, activities, and tailored recommendations. * Anticipate guest needs and preferences to ensure exceptional, memorable experiences. * Maintain a deep and current understanding of Wildflower Farms dining, entertainment, and cultural offerings to inform guest guidance. * Create genuine, personalized connections with guests, including consistent use of guest names during interactions. * Build loyalty and deeper engagement through attentive service strategies. * Coordinate and execute guest requests and inquiries promptly and thoughtfully. * Handle guest feedback, complaints, and service recovery with care, professionalism, and appropriate follow-up. * Handle notable guests, owner relations, and multi room bookings. * Create a robust surprise and delight program. Operations & Front-of-House Oversight * Partner with the Director of Rooms and Guest Services leadership to maximize operational efficiency and performance. * Maintain a visible leadership presence at the front of the property, especially during peak guest activity. * Ensure valet and entryway areas are consistently clean, organized, and guest-ready. * Oversee key control systems, ensuring proper logging, storage, and retrieval of guest vehicle keys. * Ensure smooth coordination of Arrival & Departure operations at all times. Communication & Collaboration * Utilize systems and tools to deliver timely, thoughtful, and personalized guest communications. * Maintain open, positive communication with guests, leadership, and cross-functional teams. * Collaborate with appropriate departments to resolve guest needs and enhance the overall guest experience. Performance & Brand Standards * Drive improvements in guest satisfaction, team member engagement, and departmental financial performance. * Uphold and enforce all Auberge Collection service standards and brand expectations. Pay Range: $65,000 - $70,000/year Qualifications * Minimum 3 years as a Concierge/Guest Services leader in the hospitality industry * A genuine affinity for interacting with guests and team members alike * Familiarity with the Hudson Valley area, its geography, recreation, restaurants, events, sights, and other attractions * Ability to handle multiple tasks at the same time seamlessly including operating computer systems, internal guest requests, and outgoing guest communication Additional Information About Auberge Collection Auberge Collection is a portfolio of extraordinary hotels, resorts, residences and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine, innovative wellbeing, and gracious yet unobtrusive service. With 30 one-of-a-kind hotels, resorts, and residences, Auberge invites guests to create unforgettable stories in some of the world's most desirable destinations. For more information: auberge.com Connect with Auberge Collection on Instagram, TikTok, Facebook, and LinkedIn @Auberge and #AlwaysAuberge About Friedkin Friedkin is a privately held family of global brands spanning automotive, entertainment, hospitality, investments, and sports. Founded in 1969 and headquartered in Houston, Texas, the company is led by Chief Executive Dan Friedkin, and united by a mission to build breakthrough brands that redefine the status quo. The Friedkin portfolio includes Gulf States Toyota, 30WEST, Accelerated Solutions Group, AS Roma, Ascent Automotive Group, Auberge Collection, Congaree, Copilot Capital, Diamond Creek, Everton Football Club, GSFSGroup, Imperative Entertainment, Legendary Expeditions, NEON, Northside Lexus, Pursuit Sports, The Friedkin Group International, USAL and Westside Lexus. For more information, please visit **************** Shinrin Yoku LLC is an Equal Opportunity Employer, M/F/D/V. Shinrin Yoku LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Shinrin Yoku LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Supports one or more office locations and Office Operations Manager program by independently coordinating or completing workplace service-related activities in an assigned location. Responsibilities include planning, organizing, and executing box moves and seat assignments; coordination and support of office programs and events; support office safety, business continuity, security and other workplace services; coordinating facility related services with tenants, contractors, and others; provide office administrative functions such as vendor set up and invoice processing. Responsibilities Coordinates facility related services with internal personnel, tenants, and contractors at assigned location(s) Collaborates with internal and external resources to identify and implement solutions for moderately complex issues involving the physical workplace, environmental, security and safety topics. Establishes ownership of the issue. Provides recommendations to the business and stakeholders on topics involving the physical space. Steward of corporate programs and policies. Includes supporting and coordinating building programming (café operations, recreation rooms, amenities) and on-site events. Provides required information and updates to location-specific Website including local services, office amenities and information per site templates. Coordinate the preventative maintenance and work order submissions for Workplace Services at assigned locations. Performs facility and service inspections and takes independent actions to address identified issues. Invoicing reconciliation, payment processing and record retention. Assists with budget development and expense reconciliations Provides office safety, business continuity & security support for assigned location(s). Conducts fire drills and maintains necessary resources. Organizes and updates Office Emergency Action Plans and assists with scheduling periodic testing of plan elements. Organizes Office Risk Control committee, related meetings and completes and submits office safety assessments. Proactively identifies potential office risks and takes independent actions to correct concerns. Serves as a local resource and corporate representative for building condition safety topics and is responsible for collaborating with internal and external resources to address actionable issues. Prepares daft messages and publishes building wide employee notifications Serves as initial local point of contact for inquires and requests regarding workplace services, independently assesses the nature of each request, identifies options, and determines course of action to solve the problem and/or fulfill the request. Acts as the on-site liaison between Liberty Mutual and all tenants regards building amenities and programs. Develop and manage deep relationships with all levels of the organization of building tenants. Manages employee workspace moves within assigned location(s) Serves as the primary point of contact for the business regarding the movement of employee workspaces, seat assignments, and department moves. Collects and clarifies business requirements Qualifications Knowledge office services, facilities management, and commercial property services Demonstrated ability to remotely and independently: produce work with a high level of detail and accuracy; plan, organize and manage work from start to completion; communicate effectively and present information clearly, concisely and persuasively (verbally and in writing); develop and build effective relationships with employees at all levels of the organization as well as external contacts; enter, organize and retrieve information using Microsoft Office, MS Excel and other As normally acquired through a related bachelor`s degree (or equivalent) and related experience Prior experience with managing vendor relationships, facilities project management, and/or CAD and CAFM systems preferred Available outside business hours to support both planned activities and provide local support of building emergencies Actively travels throughout the workspace to interact with the business and project Ability to lift up-to 40lbs

Job Description At Profile Subaru we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at our dealership is absolutely critical to its success. Our promise is to keep delivering the same award winning service and value that our community has come to expect from our dealership through the years. Benefits: Family Owned & Operated Commitment to our team Paid Holidays Paid Vacation 401(K) Savings w/ Employer Matching Medical Plan Dental Plan Vision Plan Promote from within Responsibilities: Perform various clerical and administrative duties Maintain customer account agreements, vehicle files, verification of title information, records of the completion of reconditioning work, and other required information Ensure payment for billings or accounts receivable are received on time and posted, and contact customers for reconciliation of discrepancies Perform data entry and verify customer vehicle information is accurately recorded in the system and that vehicles are properly tagged with a work order Coordinate with the service department for vehicle repairs and post charges to appropriate account in a timely manner Respond to customer inquiries relating to assigned customer vehicles, provide quality service, and assist in resolving problems Work with finance/local management to ensure customers are charged and A/R is timely collected Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such Perform other duties as assigned by management Qualifications High School Diploma or equivalent required 4 years of clerical or administrative support experience Valid driver's license and safe driving record Excellent communication and organizational skills Advanced computer software skills Experience using general office equipment (i.e., copier, fax machine, etc.) Ability to sit or stand for prolonged periods of time Ability to perform repetitive data entry tasks, manual dexterity

The Office Manager of the UNE COM Office of Recruitment, Student, and Alumni Services (RSAS) manages daily office operaions and provides comprehensive administrative support to esnure the smooth and efficient functioning of the department. This is a full-time, salaried position with an annual salary of $52,000-$56,000, based on experience, skills, and qualifications. About the University of New England UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts. Benefits Overview * Multiple health and dental plan options, plus vision coverage. * Up to 8% retirement plan match. * Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year. * Educational benefits: * UNE tuition waiver for employees, spouses, and domestic partners. * UNE tuition waiver for dependents of employees with 1 year of full-time service. * 50% tuition reduction if less than 1 year of full-time service. For more information about our outstanding benefits, please visit: UNE Benefits Overview Responsibilities * Serves as administrative liaison with students, faculty, staff, parents, alumni, vendors, and/or other key department constituency: explains policies/procedures; answers various questions; coordinates services; handles special requests or problems, referring to supervisor and advising on appropriate actions as necessary. * Manages the budgetary activity for the department and keeps the associate and assistant dean apprised: initiates and processes financial documents related to operating budgets, capital budgets, special accounts, and the like; monitors financial activity; organizes and maintains financial records; prepares related reports. * Coordinates, initiates, prepares, processes, and/or monitors various financial/administrative/operations forms, records, reports, schedules, and other documents, ensuring timely and accurate completion of documents by other department/University personnel and/or outside individuals/organizations. * Provides administrative support for the Associate and Assistant Deans for RSAS, including (but not limited to) managing work schedule, appointments, travel arrangements, phone calls, and written correspondence. * Manages various special projects as assigned. * Develops, organizes and maintains various departmental files and records, frequently involving cross filing/cross-reference systems. * Works as part of the team to manage department related events generally outside of standard business hours. * Commits to actively fostering a welcoming culture of belonging and inclusion. * Performs other related duties as assigned. Qualifications Bachelor's degree in business or other appropriate discipline, plus three to four years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired. * Proven supervisory skills. * Broad base of general administrative and office management knowledge and skills. * Excellent organizational skills. * Experience in overseeing, organizing and maintaining moderately complex filing and records systems. Previous experience with computerized information systems. * Excellent communication, writing and math skills. * Bookkeeping/accounting training or experience may be desirable. * Ability to deal effectively with a wide variety of individuals inside and outside of the University. * Ability to function independently as well as work as part of team. EEO Statement Summary Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities. COVID Vaccination Statement (PLEASE NOTE) Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity. Additional Note This position is not eligible for H-1B visa sponsorship.

St. Louis Child Development Center in Biddeford has a Full-Time opening for an Office Manager .

At Profile Subaru we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at our dealership is absolutely critical to its success. Our promise is to keep delivering the same award winning service and value that our community has come to expect from our dealership through the years. Benefits: Family Owned & Operated Commitment to our team Paid Holidays Paid Vacation 401(K) Savings w/ Employer Matching Medical Plan Dental Plan Vision Plan Promote from within Responsibilities: Perform various clerical and administrative duties Maintain customer account agreements, vehicle files, verification of title information, records of the completion of reconditioning work, and other required information Ensure payment for billings or accounts receivable are received on time and posted, and contact customers for reconciliation of discrepancies Perform data entry and verify customer vehicle information is accurately recorded in the system and that vehicles are properly tagged with a work order Coordinate with the service department for vehicle repairs and post charges to appropriate account in a timely manner Respond to customer inquiries relating to assigned customer vehicles, provide quality service, and assist in resolving problems Work with finance/local management to ensure customers are charged and A/R is timely collected Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such Perform other duties as assigned by management Qualifications High School Diploma or equivalent required 4 years of clerical or administrative support experience Valid driver's license and safe driving record Excellent communication and organizational skills Advanced computer software skills Experience using general office equipment (i.e., copier, fax machine, etc.) Ability to sit or stand for prolonged periods of time Ability to perform repetitive data entry tasks, manual dexterity