Office manager jobs in Raleigh, NC

Trilliant offers a universal communications platform that is at the convergence of the smart grid, smart city, and global Industrial Internet of Things (IIoT) applications. We bring together multi-technology solutions, global capabilities, and mission-critical communications to deliver future-proof solutions. We are a device-agnostic, integrated, multi-technology communication platform that provides flexibility to balance technological capabilities with economic needs. Trilliant is committed to best-in-class solutions that empower our customers and their customers to connect to the world of things We are an equal-opportunity employer offering comprehensive benefits and compensation packages with a selection of insurance programs. We have dynamic and collaborative work environments with some of the brightest employees in the world. We invest in people and provide opportunities for our employees to grow hand in hand with our business. Job Description: Trilliant is seeking an Office Administrator who will maintain a positive working environment and play a central role in keeping leadership team members organized, on track, and moving forward. Position Responsibilities: Office Management: Responsible for the front lobby area to include greeting visitors, clients, and vendors in a professional manner. Answer and direct incoming calls to appropriate personnel. Maintain all shared office spaces in a clean and organized manner. Coordinate day-to-day office operations, including handling mail and couriers, managing office supply procurement and organization, and overseeing kitchen maintenance. Provide general office support to employees as needed Coordinate logistics for in-office events such as sales training, executive meetings, and client visits. Organize and coordinate staff lunches as needed Lead the Health & Safety Committee and ensure compliance with workplace safety protocols. Executive Staff Support: Schedule and calendar management. Arrange travel and prepare itineraries. Schedule and coordinate meetings, including preparing agendas and taking meeting minutes. Prepare and track expense reports for executive team members. Draft, edit, and proofread presentations, correspondence, memos, charts, tables, graphs, and other business documents. Maintain confidentiality and handle sensitive information with discretion. Assist with special projects and other administrative tasks as assigned. Position Requirements: Must be able to be onsite for 5 days. Must be able to lift 25 lbs. Excellent communication and customer service skills Prior administrative experience supporting a team in a fast-paced, high-tech environment preferred. Proficiency in Microsoft Office applications including Word, PowerPoint, Excel and Outlook. Comfortably using the Internet as a daily research and productivity tool. Education/Certification: BA/BS degree preferred. Excellent academic credentials. Trilliant Values: PASSIONATE- We find the right solutions for customers and exceed their expectations. ACCOUNTABLE- We work smart and tackle problems with urgency to get the job done. CONFIDENT- We look to the future and partner with each other to deliver world-class solutions. ENERGIZED- We are excited and support the growth and direction of Trilliant.

OFFICE MANAGER - FULL TIME PURPOSE: As Office Manager, you will provide essential administrative, billing, marketing, and human resources support, empowering our team to excel. Your role will enable the smooth operation of our growing engineering office, assist with recruitment, and foster our culture of strong relationships with staff and clients. RESPONSIBILITIES: • Support marketing and social media initiatives. • Maintain and further develop Human Resource procedures and benefits. • Manage all aspects of incoming and outgoing mail and packages, including ordering and printing postage, preparing labels, distributing mail, and coordinating with FedEx, UPS, USPS, and courier services. • Oversee the scheduling, use, and maintenance of shared office resources, including conference rooms and company vehicles to support staff needs. • Monitor and maintain inventory of office supplies. • Assist with staff recruitment initiatives to support our expanding team. • Assist with billing, invoicing, and timekeeping to help maintain accurate records and support the financial health of the office. Bookkeeping and AR/AP experience a huge plus! • Other duties as assigned by Officers and Principals of the Firm. EXPECTATIONS: • Effectively manage our relationships with schools and local, industry-relevant organizations pertinent to business development and recruitment opportunities. • Work with leadership to coordinate internal and external meetings and events. • Support marketing initiatives by developing our platforms and collateral. • Independently and proactively manage multiple projects/assignments, determine and set job priorities, and work with limited/direct supervision. • Handle confidential and non-routine information. • Always demonstrate and set an example of professionalism as a representative of the Firm. WHAT YOU ARE GREAT AT: • Building trust with exceptional analytic skills, a refined attention to detail, and the ability to resolve problems and issues independently. • Wowing staff and clients with self-motivation and engagement. • Executing multiple tasks and prioritizing responsibilities across multiple projects. • Exceptional written and verbal communication. • Proficiency with Microsoft Office Suite is required. • Experience with marketing or graphic design software packages is preferred. • Experience with invoicing and timekeeping platforms such as Deltek is preferred. WHO YOU WILL WORK WITH: • Civil Engineers and Landscape Architects who pride themselves in providing the best work of their careers. • Repeat clients who appreciate great design and value long lasting, mutually beneficial relationships. • You will report to, and work daily alongside, the Officers and Principals of the Firm. WHAT YOU ARE MOTIVATED BY: • The ability to have an impact on office growth and development: personnel, processes, marketing, and culture. • Exceptional benefits and a commitment to your personal and professional growth. FULL-TIME BENEFITS • Generous Time-Off Package including: o Paid Holiday Calendar with Floating Holidays o Paid Time-Off (PTO) | Paid Volunteer Time-Off (VTO) | Parental Leave • Health Insurance • Life Insurance and Short-Term and Long-Term Disability Insurance • Paid training and continuing education / professional development • A flexible work environment and schedule • Enrollment in the Firm's 401k Retirement Plan after six (6) months of service Refer to the Firm's Benefit's Guide for further specifics on all Full-Time benefits. ALL POSITIONS All positions require job site visits outdoors and the ability to work in a collaborative, fast-paced, and client-driven environment. They require the ability to operate computers for extended periods of time and may require extended time traveling in vehicles and carrying equipment and materials up to 25 pounds.

Avance Care is in the business of improving the standard of healthcare. As one of the largest networks of independent primary care practices in North Carolina, we provide comprehensive care for our patient's physical, mental, and emotional health. We are seeking a conscientious and reliable candidate who brings a strong leadership background to join our team as an Office Manager. This is a full-time position, Monday through Friday, with occasional after-hours as needed. Comprehensive oversight of clinic operations, ensuring satisfaction of patients, staff, and providers Commitment to maintaining company quality standards Busy, fast-paced work environment ideal for candidates who thrive in dynamic settings Comprehensive benefits package available Selected Responsibilities: Complete daily, weekly, and monthly office manager checklists, reports, and documentation. Act as a liaison between the corporate office, clinic team, and external entities to ensure clear communication and workflow adherence. Handle patient complaints promptly with tact and compassion, involving relevant parties when required. Analyze operational business metrics to drive business and clinical quality outcomes. Ensure compliance with HIPAA and OSHA regulations, maintaining a safe environment for both employees and patients. Interact with vendors, suppliers, and other related entities as necessary. Manage practice locations, including equipment maintenance, and preventative maintenance contracts in accordance with company policy and procedure. Conduct regular staff meetings to share information and address company updates. Manage employee scheduling, oversee time off requests, and ensure continuous shift coverage. Ideal candidates will have a relevant bachelor's degree, at least three-five years of experience in medical office supervision, and preferably hold a certification as a Certified Medical Assistant, or Registered Medical Assistant. Other Priorities: Excellent verbal and written communication skills Proven leadership abilities Strong commitment to confidentiality and integrity A growth mindset, with a willingness to learn and adapt Flexibility and resilience in a dynamic environment Effective time management and workload prioritization skills If you are excited to join a growing organization focused on changing the way healthcare is delivered to patients in North Carolina, please submit your resume. All offers of employment are contingent upon the successful completion of a background check and drug screen. Avance Care provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to religion, race, creed, color, sex, sexual orientation, gender identification, alienage or citizenship status, national origin, age, marital status, pregnancy, disability, veteran or military status, predisposing genetic characteristics or any other characteristic protected by applicable federal, state or local law.

Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status. Part and Full Time Benefits Eligibility Medical, Dental, Vision insurance 401(k) Associate assistance program Employee discounts Referral program Early access to earned wages for hourly associates (outside of CA) Optional voluntary benefits including ID theft protection and pet insurance Full Time Only Benefits Eligibility Paid Time Off Paid holidays Company provided life insurance Adoption benefit Disability (short and long term) Flexible Spending Accounts Health Savings Account Optional life and dependent life insurance Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan Tuition reimbursement Base pay in range will be determined by applicant's skills and experience. Full-time associates in role are eligible for an annual bonus incentive and sales referral bonuses. Temporary associates are not benefits eligible but may participate in the company's 401(k) program. Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year. Education and Experience Bachelor's degree in accounting, management, business, or related field; or equivalent combination of education, training, and experience. Minimum of five years of progressive accounting experience for an operations center within a large multi-facility corporation. Prior experience in the health care industry and professional certifications are preferred. Prior supervisory experience is a plus. Communities with Skilled Nursing Facilities: Additional 2 years of accounting experience that includes Medicare processing and rules and regulations. Communities with Entry Fees: Prior experience that includes extensive knowledge of the financial implications and the state insurance rules and regulations governing Entry Fee communities and similar arrangements. Certifications, Licenses, and Other Special Requirements None Management/Decision Making Applies existing guidelines and procedures to make varied decisions within a department. Uses sound judgment and experience to solve moderately complex problems based on precedent, example, reasonableness or a combination of these. Knowledge and Skills Possesses extensive knowledge of a distinct skill or function and a thorough understanding of the organization and work environment. Has working knowledge of a functional discipline. Excellent written and oral communication skills are essential. Windows environment computer skills are required (Microsoft Word, Excel, etc., preferred). Effective organizational skills are a must. Comprehensive knowledge of accounting principles and practices including the concepts of financial modeling, budget preparation, administration, and proper cash handling procedures. Physical Demands and Working Conditions Standing Walking Sitting Use hands and fingers to handle or feel Reach with hands and arms Talk or hear Ability to lift: up to 25 pounds Vision Requires interaction with co-workers, residents or vendors Occasional weekend, evening or night work if needed to ensure shift coverage Requires Travel: Occasionally Brookdale is an equal opportunity employer and a drug-free workplace. Under administrative direction, manages the community's budget and financial operations. Manages the forecasting, analysis, and reconciliation of the annual budget process for assigned community(s). Distributes and communicates corporate templates and information requests from corporate to department heads, and meets to obtain and discuss budget proposals for the coming year. Applies financial models, evaluates forecasted numbers, and obtains explanations and justifications from department heads relating to significant increases and decreases from previous periods. Partners with department heads to scrutinize planning based upon prior activity, occupancy levels, financial models, etc. Conducts cost/benefit analysis for proposed spending. Incorporates corporate NOI expectations into budget planning. Identifies and discusses potential enhancements and obstacles in meeting expected numbers. Meets with Executive Director (ED) to discuss and resolve budget issues concerning departments' forecasting and planned spending. Presents issues and organizes meetings with ED and department heads to formulate analysis and confirm facts. Critically reviews capital expense requests (CER). Discusses justifications and priorities with department heads and Executive Director. Follows corporate purchasing guidelines and tracks approved capital spending. Finalizes numbers with ED and prepares Power Point presentation for Business Plan Review with guidance from ED. Provides justifications and effectively communicates needs. Communicates finalized budget numbers to department heads and educates regarding meaning. Monitors budget expenses throughout the year. Routinely distributes reports and meets with Department heads to discuss financial performance and ensure integrity of data. Reconciles plan variances. Provides solutions and suggests corrective financial and operational action to department heads and ED. Alerts ED regarding anticipated difficulties in meeting NOI targets. Obtains ED's directives regarding budget and operational changes and incorporates into budget. Prepares and supervises the preparation of routine and specially requested statistical and financial reports and analysis for review by ED. Identifies and presents trend lines and projections relating to income and expenses. Reconciles accounts and interprets results. Submits monthly and quarterly food service, central supply, housekeeping inventory reports to corporate office. Routinely monitors inventories of supplies. Conducts cost/benefit analysis for current and proposed resources. Analyzes buy versus lease decisions equipment. Audits cash handling and purchasing/bid processes to ensure compliance, to assess credibility of vendors, and to conduct proper analysis of bids. Supervises Business Office staff and operations in the processing of payroll, invoices and receipt of payments from residents. Ensures that corporate policies and procedures relating to cash, accounting, collections, purchasing, budget and payroll are followed to maintain SOX compliance. Proactively manages DSO rates and follows collection procedures to obtain payments and reduce DSO. Reconciles resident accounts and informs ED regarding residents behind in fee payments. Reviews aging of accounts receivables and recommends bad debt write-offs. Prepares and posts notifications to residents regarding rate increases as approved by corporate office. Routinely posts and calculates interest payments for resident's security deposits. Requests security deposit refunds for departing residents. Reviews other credits for residents and approves refunds as appropriate. Upon request, may provide financial information relating to expansion and renovations in community. Assists with financial studies and projections as it may relate to the profitability of expanded services. May assist ED regarding coordination of construction phases with operational requirements. This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor. #ZR-CT

at Attindas - US Attindas Hygiene Partners designs, manufactures, and markets absorbent hygiene products. The company sells adult incontinence and infant diapers, among other products, into the healthcare, retail, and direct-to-consumer channels under brands including Attends, Indas, and Comfees as well as a wide range of private label brands for retailers. Mission: We champion health, dignity and comfort. Vision: To be a global leader in absorbent hygiene by meeting consumers' diverse needs through effective, affordable and widely available personal care solutions. Our Values: Personal, Agile, Innovative, and Integrity This can be located at any of our Office locations US Job Summary: The PMO Project Manager role leads formal cross-functional teams on several key medium- to large- sized projects to drive them through the Attindas Project Management process (Unitas). This is a key role that enables achievement of over-arching corporate business objectives by ensuring projects deliver against aligned outcomes on-time, on-scope, and on-budget. Projects assigned to the PMO Project Manager will span the entirety of business activities within Attindas, and can include innovations, capital equipment installs, brand relaunches/restages, major commercial bid endeavors, and cost savings programs, among others, across the global Attindas business. The role also supports the Associate Director, PMO in efforts to assess, train, and support the large group of embedded functional Project Managers that lead smaller, day-to-day projects within the Attindas Hybrid Project Management philosophy. Project Management Lead teams as they drive projects through the Unitas Project Management process Support PMO lead Support PMO Lead to develop and enforce and promote PMO standards, processes (UNITAS), tools (Smartsheet) , and best practices to improve project efficiency and effectiveness. Support embedded Hybrid Project Managers Serve as an informal, ad hoc resource to help non-PMO project managers effectively drive their initiatives Key responsibilities: Serve as PM on 6 to 8 projects of varying scope and complexity Deliver PM fundamentals for all assigned projects, including but not limited to: Leading weekly project team meetings Maintaining project timelines and ensuring project critical path milestones are achieved Ensuring all key project tasks are delivered to satisfy aligned project success criteria Assessing and communicating project status and health to team members, Sponsor, and key Stakeholders Ensuring all project data and tools are accurately inputted and tracked within Smartsheet PM software tool Updating key KPI trackers for monthly and quarterly Category Management forums Develop, maintain, and communicate key business performance indicators (KPIs) for assigned projects throughout their lifecycle Support PMO Lead to Develop the function in Attindas and enhance Project Management capabilities broadly within the organization Foster a culture of excellence, accountability, transparency, and collaboration to ensure consistent and successful project management practices within the organization. Support PMO lead in continuous improvement of project management methodologies, tools, and techniques, incorporating industry best practices and internal lessons learned Support PMO lead in creation and roll-out of internal PM certification program and annual training calendar to up-skill cross-functional project managers Support Hybrid Embedded Project Managers Provide ad hoc one-on-one mentoring to colleagues on PM fundamentals Support on-boarding of new employees to Unitas and Smartsheet processes and tools Serve as a visible role model for how project management should be delivered Required Qualifications: Bachelor's degree in project management, business, engineering, computer science or a related field PMO Certification from an accredited program, such as PMI-PMOCP, CA-PMO, IPMA PMO, or equivalent (or working towards currently) 3+ yrs prior experience in Project Management across a variety of project domains Experience working within stage-gate processes Direct experience with robust PM tools (Smartsheet, Jira, or equivalent) Preferred Qualifications/Professional Experiences/Years of Experience: Prior experience working within a Supportive PMO structure Prior career experience in a consumer-packaged goods and/or consumable healthcare business a plus Experience in absorbent hygiene categories a plus Experience working in a global organization across time zones, cultures, and functions a plus Attindas is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, color, sex (including gender identity or expression, sexual orientation, and pregnancy), marital status, religion, national origin, genetic information, disability, or veteran status.

Job Description The Catholic Diocese of Raleigh, North Carolina, a growing, vibrant Diocese, seeks highly motivated candidates for the position of Director of the Office of Divine Worship. Key Responsibilities: Assists the Diocesan Bishop in his role as the principal liturgist of the Diocese. Serves as a resource on liturgical matters to the Bishop and to the parishes of the Diocese. Coordinates all episcopal and Diocesan liturgies, assuming primary responsibility for providing material and ministerial needs of liturgies celebrated in Holy Name of Jesus Cathedral. Recommends particular norms and praxis in keeping with the universal liturgical norms of the Church. Conducts and is a resource for liturgical formation on the Diocesan and parish levels. Coordinates the celebrations of the Sacrament of Confirmation of Catholics. Minimum Requirements: Bachelor's degree in liturgical studies or a closely related field. Master's degree or Licentiate degree in Liturgy or Liturgical Theology preferred. Practicing Roman Catholic in good standing. Proven experience in planning parish liturgies and participating in the preparation of diocesan liturgies. Preferred understanding of the Spanish language and Hispanic liturgical customs. Strong leadership and communication skills. Demonstrated experience in providing formation on both the Diocesan and parish levels. Employment is contingent upon applicant satisfactorily passing criminal background and reference checks. Must complete diocese-sponsored Safe Environment Training.

Job Description Dental Office Manager - Join us. Where your smile truly matters! At Ideal Dental, we're on a mission to revolutionize dental care-and we want you to be part of the journey! As one of North America's fastest-growing dental groups, we're driven by our vision to provide exceptional, comprehensive dental services all under one roof. Established in 2008, we're proud to be clinician-founded and clinician-led, with a focus on patient-centered care and an unwavering commitment to innovation and growth. Job Summary: A Dental Office Manager is responsible for overseeing all day-to-day operations of the dental office to ensure smooth and efficient functioning. This includes managing patient service issues to guarantee high levels of guest satisfaction, fostering office morale to promote a positive company culture, and creating staff schedules. The Dental Office Manager is expected to complete daily and monthly reports and take on additional responsibilities as required to support the office's needs. Every day, you'll help create beautiful smiles and contribute to the health and well-being of the community. Responsibilities · Oversee Daily Operations: Ensure the dental office runs smoothly by managing all day-to-day activities, from patient flow to team coordination. · Deliver Exceptional Patient Service: Address and resolve patient service issues with professionalism and care, ensuring every guest leaves with a positive experience. · Develop and Manage Team: Lead, mentor, and support the dental team, providing opportunities for professional development while ensuring the team works collaboratively to achieve office goals. · Foster Team Morale: Build and maintain a supportive, engaging work environment that aligns with our company culture and inspires the team to excel. · Staff Scheduling: Create and manage efficient staff schedules, balancing office needs with team availability to ensure optimal coverage and productivity. · Audit Patient Accounts: Review and verify patient accounts for accuracy, ensuring all billing and records are in top shape. · Guide Treatment Plans: Present treatment options clearly and compassionately, assisting patients in overcoming financial barriers and helping them make informed decisions. · Track Office Performance: Complete daily and monthly reports, analyzing key metrics to help drive office efficiency and growth. · Support Office Needs: Take on additional duties as required, contributing to the overall success of the office in various capacities. · Travel for DeNovo Offices: Be flexible and open to traveling to newly acquired DeNovo offices as needed to support their integration and ensure seamless operations. What do you need to have to be a part of our team? A minimum of 2 years of management experience, with dental experience preferred to bring expertise to the role. A high school diploma or equivalent. A welcoming smile and a positive attitude that creates a friendly and inviting atmosphere for both patients and staff. Strong communication and customer service skills to ensure effective interaction with patients and team members. Proven leadership abilities, with a talent for leading by example and motivating the team to succeed. A natural desire and ability to connect with and serve guests, ensuring they feel valued and well cared for. Excellent multi-tasking skills, with the ability to stay organized and focused while working in a fast-paced environment. DeNovo Offices: New or acquired offices may require travel. Why You'll Love It Here: At Ideal Dental, we're committed to helping you grow professionally, providing you with opportunities to expand your skills, work with cutting-edge technology, and make a lasting impact on your patients. If you're passionate about dental care, thrive in a dynamic, supportive environment, and want to be part of a team that values both excellence and compassion, this is the place for you. · MONTHLY BONUS POTENTIAL Medical insurance. Discounted dental benefits for the employee, their spouse, and dependent children. Paid holidays. Paid Time Off (PTO). 401K. Employee scholarship program. At Ideal Dental, we're dedicated to putting smiles on the faces of our guests and our team. We foster a supportive, positive environment where every team member can thrive, grow, and enjoy their work. Join us and be part of a culture where your smile truly matters.

The Catholic Diocese of Raleigh, North Carolina, a growing, vibrant Diocese, seeks highly motivated candidates for the position of Director of the Office of Divine Worship. Key Responsibilities: Assists the Diocesan Bishop in his role as the principal liturgist of the Diocese. Serves as a resource on liturgical matters to the Bishop and to the parishes of the Diocese. Coordinates all episcopal and Diocesan liturgies, assuming primary responsibility for providing material and ministerial needs of liturgies celebrated in Holy Name of Jesus Cathedral. Recommends particular norms and praxis in keeping with the universal liturgical norms of the Church. Conducts and is a resource for liturgical formation on the Diocesan and parish levels. Coordinates the celebrations of the Sacrament of Confirmation of Catholics. Minimum Requirements: Bachelor's degree in liturgical studies or a closely related field. Master's degree or Licentiate degree in Liturgy or Liturgical Theology preferred. Practicing Roman Catholic in good standing. Proven experience in planning parish liturgies and participating in the preparation of diocesan liturgies. Preferred understanding of the Spanish language and Hispanic liturgical customs. Strong leadership and communication skills. Demonstrated experience in providing formation on both the Diocesan and parish levels. Employment is contingent upon applicant satisfactorily passing criminal background and reference checks. Must complete diocese-sponsored Safe Environment Training.

Dental Office ManagerThe Office Manager is responsible for managing the business functions of a dental/orthodontic practice by collaborating with the corporate office. An understanding of all business functions within a dental practice and strong customer service skills are needed to succeed in the Office Manager role.Essential Duties and Responsibilities Plan and manage business operations to ensure excellent patient support services. Complete and analyze daily, weekly, monthly, quarterly, and yearly financial reports for the office. Run and analyze management reports. Train, develop and manage staff to meet performance standards. Assist in employee hiring, performance evaluation, promotion, termination, and retention activities. Review and approve timecards and PTO for staff. Adhere to all HIPAA and OSHA regulations. Ensure that patient data and records are stored securely and in compliance with privacy and security regulations. Maintain the appearance and functionality of the dental office. Support marketing initiatives and provide input to adapt to office location and patient demographics. Respond to patient queries and resolve issues to ensure patient satisfaction. Ensure adherence to company policies and procedures. Minimum Qualifications (Knowledge, Skills, and Abilities) Associates or Bachelor's Degree RequiredMinimum of 2 years of management experience (in dental/ortho setting preferred) Interpersonal Skills: Good interpersonal skills to develop an effective relationship with patients, parents, doctors, staff members. Writing and communication skills: Effective interaction with others in spoken and written English Accurately transfer gathered data into a patient record Ability to read and understand technical and professional materials Ability to demonstrate sensitivity, confidentially and respect when speaking with patients, peers and staff Intellectual and motor skills: Ability to work independently Ability to comprehend, reason, integrate, analyze, evaluate and problem solve Ability to demonstrate critical thinking skills Computer skills: Intermediate computer knowledge

Are you ready to take your career to new heights? At Concentra, you will be a vital member of our patient care team and play a crucial role in providing exceptional care to our patients. Our mission is to improve the health of America's workforce, one patient at a time. Join us at Concentra and see how your clinical competency and compassion can make a meaningful difference in the lives of the patients you serve. As an Assistant Center Operations Director (ACOD), you will assist and support the Center Operation Director with ensuring that the optimal level of care and customer service is delivered to all customers. The ACOD will assist with leading and managing center support staff and overseeing the daily operations of the medical facility. The ACOD will also assist with coordinating center activities, general facility management, overseeing patient flow throughout the center and supporting the medical providers in the delivery of patient care. Daily interaction with colleagues and patients is required through hands-on center activity including patient registration, checkout and patient care. Responsibilities Assists in planning and preparing work schedules and assigns colleagues to specific duties Assists in ensuring the financial performance of the center Assists in developing and maintaining new policies, procedures and training programs for the assigned center Assists with hiring, training, and evaluating Center operations colleagues in consultation with Human Resources Assists Center Operation Director with the hiring, training, disciplining and terminating of back office personnel Assists in the preparation and review of operational reports and schedules to ensure accuracy and efficiency Assists Center Operation Director in conjunction with Human Resources in the implementation of Human Resource policies and procedures for Center personnel Assists in preparing annual budgets Assists with on-site tours and training of Center personnel to present clinic services to clients to ensure achievement of established goals Provides technical support and/or resources to client and Center personnel Assists with managing on-site nursing services provided by Center to client companies, including billing counseling, and supervision of on-site personnel Administers testing by medical staff to ensure proper performance, and ensures all certifications are current and regulatory procedures are adhered Assists in monitoring marketplace trends and gathers competitive information Assists in coordinating and consolidating services with local vendors to obtain best prices for goods and services obtained Facilitates productivity and customer service This is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job Duties, responsibilities and activities may change at any time with or without notice Ensure the delivery of exceptional customer service by self and the center colleagues by putting all customers (internal and external) first and displaying Establish and maintain a warm, welcoming and professional atmosphere for our colleagues and customers Provide a professional facility to welcome our patients and guests to include managing the appearance and overall condition and aesthetics of the center Maintain excellent client and patient relations by ensuring needs and expectations are consistently met Ensure that patients are treated as individuals and are attended to expeditiously and courteously by colleagues Lead by example - Acquire a firsthand knowledge of daily center operations and participate in center floor work on a routine basis Demonstrate exceptional leadership skill by ensuring that patients are treated with competence and provided with exceptional professional healthcare Guide the center team in continuous improvement projects as necessary based on review of center performance metrics Financial management and oversight (in the absence of the Center Operation Director) This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Qualifications Some college courses in Business Administration, Healthcare Administration, or related field Bachelor's degree in Business Administration, Healthcare Administration, or related field or equivalent directly related work experience preferred In lieu of an undergraduate degree, the ratio is 1:1 meaning one year of college is equal to one year of directly related work experience and vice versa Job-Related Experience Customarily has at least one year of direct management experience Customarily has at least six months of healthcare experience Job-Related Skills/Competencies Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency, Initiative and Flexibility Ability to make decisions or solve problems by using logic to identify key facts, explore alternatives, and propose quality solutions Outstanding customer service skills as well as the ability to deal with people in a manner which shows tact and professionalism The ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies Strong service mentality and a focus on achieving all aspects of defined service standards Excellent telephone and personal etiquette Warm, positive, energetic, and professional demeanor Excellent oral and written communication skills Tactful and diplomatic communication style Working knowledge of principles and practices of personnel recruitment, selection, coaching and other aspects of performance management Performance assessment skills Continued focus on self-development Proficient in computer applications such as Word and Excel Ability to coordinate and prioritize multiple tasks and work on multiple projects/tasks simultaneously in a fast-paced environment without direct supervision Ability to identify areas of opportunity, develop a plan of action to improve, implement and evaluate plan effectively Ability to resolve colleague, client and patient issues in an effective and timely manner Additional Data 401(k) Retirement Plan with Employer Match Medical, Vision, Prescription, Telehealth, & Dental Plans Life & Disability Insurance Paid Time Off & Extended Illness Days Offered Colleague Referral Bonus Program Tuition Reimbursement Commuter Benefits Dependent Care Spending Account Employee Discounts This job requires access to confidential and critical information, requiring ongoing discretion and secure information management. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Concentra is an Equal Opportunity Employer, including disability/veterans

Clinical Office Manager Are you a seasoned healthcare leader ready for your next adventure? WR, a leading outpatient medical imaging provider, is looking for a Clinical Office Manager to join our team in the Triangle area. Our mission is to provide an unparalleled patient experience with compassionate, results-driven care that shapes the future of medical imaging. What You'll Do In this leadership role, you'll be responsible for the daily operations of our West Raleigh location and Interventional Radiology department, ensuring everything runs smoothly and efficiently. This includes: You'll manage, train, and mentor technologists and nurses, fostering a collaborative and supportive team environment. You'll develop and maintain quality assurance protocols to guarantee patient safety and regulatory compliance. You'll oversee the maintenance, troubleshooting, and acquisition of all imaging equipment. You'll collaborate with interventional radiologists and other healthcare professionals to improve patient care and practice efficiency. You'll manage all aspects of the department's operations, including staff management, budgeting, scheduling, and resource allocation. Who We're Looking For This position requires a dynamic leader with a mix of administrative, clinical, and technical expertise. The ideal candidate will have: At least 3 -5 years of management experience in a healthcare setting. An ARRT (American Registry of Radiologic Technologists) registration in good standing. A bachelor's degree in a related field is preferred; equivalent work experience will be considered. Hands-on experience in radiology is a plus, as is knowledge of interventional radiology procedures, equipment, and imaging systems like PACS. What We Offer At WR, we believe in investing in our team and providing the resources you need to succeed. We offer: A highly competitive salary and comprehensive benefits package, including health, dental, and vision insurance, 401(k), and profit-sharing. Clear pathways for career advancement with continuing medical education (CME) opportunities. If you're ready to elevate your career and join a team that's shaping the future of medical imaging, we encourage you to apply today!

The Office Manager supports both Cast Iron Elegance, the iron railing division, as well as Elite Custom Coatings, the coatings division. The Office Manager provides administrative support to the Company as well as customer service to customers via phone, email and in person. Responsibilities include: Creating work orders for customers and maintaining the information as a customer's job moves through the process. Creating estimates in Quickbooks and emailing these estimates to customers. Creating and sending invoices in Quickbooks and processing payments for completed jobs. Managing employee information in Paychex Flex and running Payroll weekly. Routing and scheduling customers for the estimate and installation routes. Check and respond to customer emails and inquiries daily. Other administrative duties Must be proficient in Microsoft Office Suite, particularly Word and Excel. Experience with Quickbooks is a plus, but not required. Customer service, effective communication skills, experience answering phones and ability to manage multiple responsibilities is a must! Preference is given to candidates that have previous Accounts Payable, Accounts Receivable, Payroll and HR experience. This position is in-office, NOT remote or hybrid. Location: in the 27603 zip code in Raleigh near Garner. Hours are Monday - Thursday 8am-5pm and Fridays 8am-3pm. Pay will be hourly based on experience. At this time, we do not offer major medical insurance benefits.

Mosaic Pediatric Therapy is a leading provider of life-changing therapy for children with autism and learning disabilities across North Carolina and Virginia. We are confident our unwavering focus on integrating our core values into every aspect of our decision-making will continue to drive our rapid growth. We are on a mission to enrich the lives of children with autism and inspire the clinical leaders of tomorrow. Mosaic Pediatric Therapy has an opening for an Administrative Operations Manager to support one of our Raleigh Clinics. The individual in this position is the operations leader at the clinic. The AOM is responsible for managing key aspects of clinic operations toward performance targets, including scheduled hours fulfillment, clinical staff utilization and overall billable hours. Day-to-day responsibilities include staff scheduling, facility management, family/patient communication, and new patient onboarding, among others. Additionally, the AOM is charged with administrative orientation for new hires and enforcement of administrative, operations and human resources policies.Why Join Mosaic? Our People Love It Here! Mosaic ranks in the top 5% of all healthcare companies in employee satisfaction (source: Peakon benchmarking) Collaborative Work Environment: Our entire team, from top to bottom, is dedicated to the overall growth of the organization and promotes a collaborative and supportive environment. Work/Life Balance: Our hours of operation are 8am-6pm…NO NIGHTS NO WEEKENDS! Comprehensive Benefits: Mosaic provides a robust benefits package including medical, dental and vision plans; short-term disability; company 401k with match, competitive compensation plans, paid holidays and plus 15 days of Paid Time Off accrued annually, beginning at hire. The AOM reports to the Clinical Director and is responsible for: Monitoring and reporting on key performance indicators to the Clinical Director, Vice President of Clinical Operations and Mosaic's Chief Executive Officer. Developing and maintaining the client/therapist master schedule to maximize clinic and therapist utilization, while fostering continuity and quality of care. Modifying and changing daily schedules as needed to accommodate client and therapist absences. Notifying clinical staff and parents of appointment changes in a timely manner. Reviewing and approving therapist requests for time off in accordance with clinic scheduling guidelines and time-off policies. Facilitating client sign-in/sign-outs at the beginning and end of each appointment, documenting late arrivals/pickups Ensuring clinical staff submit appointment documentation in a timely manner to support revenue cycle targets. Building and maintaining professional working relationships with patients and their families, addressing all non-clinical family concerns. Manage and monitor clinic supplies inventory and replenishment schedule Maintain relationship with landlord and sub-contractors, facilitating repairs and maintenance, as necessary. Prepare for the arrival of and train new hires on administrative functions and policies; and Other duties may be assigned by the Clinical Director or Vice President of Clinical Operations. Education & Experience Bachelor's Degree, in Business Administration/Management, Healthcare Management, Information Systems, Project Management, Accounting, Finance, Operations Research, Statistics, or Industrial Engineering or equivalent combination of education and work experience. A minimum of one (1) year of experience in operations or business management role (health care experience preferred but not required) Strong working knowledge of Microsoft Excel / Google Sheets Customer service orientation and the ability to build strong working relationships with staff members and patient families Ability to learn quickly, perform multiple tasks and organize work in a systematic and efficient fashion Applicants must be able to satisfactorily pass a background check to complete the hiring process. Candidates should indicate a preference of work location. Mosaic is an Equal Opportunity Employer

* This Role is on-site three days a week in Cary, NC* Office Manager - RTP We are seeking an Office Manager to support our RTP office with day-to-day office operations, HR coordination, and employee engagement initiatives. This role is ideal for someone who enjoys wearing multiple hats, is highly organized, and thrives in a collaborative team environment. This is a part-time, contract position for an initial period of 3 months, with potential for renewal. Responsibilities: * Manage office operations, including supplies, vendor coordination, mail, shipping, and workspace organization. * Assist with scheduling, meeting logistics, travel arrangements, and expense processing. * Provide general administrative support to the RTP team and visiting staff. * Help plan and coordinate office events, team activities, and company retreats. * Maintain employee records and support HR processes such as onboarding, offboarding, and compliance documentation. * Assist with payroll and benefits administration in coordination with HR and Finance. * Support accounts receivable and accounts payable processes, including invoice tracking, payments, and reconciliations. Requirements Education, Skills and Experience * Bachelor's degree or equivalent experience preferred. * 1-3 years of experience in HR support, office administration, or recruiting coordination. * Familiarity with HR policies, procedures, and compliance requirements. * Proficiency with Microsoft Office or Google Workspace; experience with HRIS or ATS systems a plus. * Strong organizational skills with attention to detail, accuracy, and follow-through. * Excellent communication and interpersonal skills with the ability to handle confidential information. * Reliable judgment, problem-solving skills, and the ability to escalate issues appropriately. * Team-oriented, adaptable, and comfortable supporting multiple priorities in a fast-paced environment. * Interest in employee engagement and helping foster a positive team culture.

Job Description COMPANY INTRO ARU, founded in 2016, has quickly risen to become the U.S. leader in specialty property insurance underwriting, product development, loss control, and technology. INTRO ARU is currently seeking a hyper-organized, numbers-savvy individual to support the company CEO, own the heartbeat of our Chapel Hill office, and help manage certain subsidiary financial operations. This is an in-person role designed for an exceptionally smart, thorough, and curious rising professional who wants to learn fast, shoulder real responsibility, and grow his/her career. If you love order, details, clean reconciliations, crisp writing, and making a team faster and better-read on. A few words from ARU's Co-founder Will Johnson: "I started ARU in 2016 at ground zero, with zero customers, zero revenue, and one big foundational idea: other market participants were operating fundamentally flawed models that were not sustainable . I strongly believed ARU could deliver substantial value by making a clean break from the legacy underwriting methods -- and by building a completely new and innovative approach. But - I must say, believing it and executing it were two very different things, ha! While it certainly has not been easy, amazing work by the ARU team has generated superlative growth and profitability results, and it continues to be incredibly fulfilling to see ARU's original mission be realized. I am now seeking the next great addition to our team, a highly-organized individual who will support me at the company HQ, do the best work of his/her career, and help me do the best work of my career! WHAT WE'RE OFFERING TO YOU: You will have a position in a fast-growing, modern, technology-based company, where your contribution will be critical to the company's success, and where your performance will earn your opportunities for recognition and promotion. You will receive a competitive compensation package, with base annual salary, annual bonus, and company-provided benefits. You will have 100% employer-paid health insurance, paid time off, and a 100% vested retirement plan with company match. PRIMARY DUTIES: Help ARU be the best in the world at what we do, and do not ever settle for mediocrity. Actively participate in ARU's culture of collaborative problem-solving. Treat every assignment as an opportunity to: 1) learn and grow as a professional, and 2) prepare for increased responsibilities in the company. Perform with a high level of polish and professionalism, in all spoken and written communications. Address internal and external business challenges in a graceful and tactful manner. Complete all duties with a high degree of urgency, thoroughness, and accuracy. Office Operations (Own the House) Be the face and backbone of the office: reception, guest experience, meeting prep, mail/shipping, supplies, and vendor coordination. Keep facilities humming: building access, badges/keys, maintenance tickets, safety/compliance checklists, and tidy, professional spaces. Plan logistics for leadership meetings, broker/carrier visits, trainings, and team events (catering, AV, materials, room turns). Bookkeeping & Finance Ops (Own the Details) AP/AR administration: vendor onboarding (W-9s/COIs), purchase orders, invoices, approvals, payment runs, and customer invoicing. Expense & card management: collect receipts, code expenses, close cards monthly, and chase exceptions to zero. Bank and credit-card reconciliations; help maintain an accurate general ledger and clean monthly closes in collaboration with Accounting. Light payroll coordination and benefits deductions with our providers; maintain files and audit trails with precision. Keep simple reporting current (cash/billings/aging) and escalate anomalies early with recommended fixes. Perform as Executive Assistant to Will Johnson E-mail and Task Management: perform as Will J.'s e-mail surrogate and directly manage the CEO's e-mail inbox, related tasks, and all day to day e-mail correspondence. Internal Communications: draft and disseminate internal communications on behalf of Will J., ensuring clarity, consistency, and alignment with ARU's vision and values Manage calendars, travel, and briefing materials. Draft concise internal notes, follow-ups, and checklists; capture actions and drive them to completion. Coordinate special projects and vendor quotes on behalf of leadership; bring options, trade-offs, and a recommendation. Assist Will J. with incidental personal matters such as calendar management, correspondence, donations, and gift selections. HR & Compliance Administration Partner on onboarding/offboarding checklists (equipment, accounts, handbook acknowledgments). Maintain confidential personnel and vendor records according to policy; keep templates and SOPs current. Track key renewals (licenses, insurance certs, subscriptions); keep reminders and owners tight. Perform all duties with the highest levels of discretion and confidentiality, maintaining the privacy of the company and Will J. at all times. Master the use of ARU standardized hardware, software programs, third party software, and processing procedures. Other, as assigned. WHAT WE MINIMALLY REQUIRE - YOUR EDUCATION, EXPERIENCE, AND SKILLSET: Excellent ability to both: 1) LEARN new information and skills, and 2) APPLY new learnings to your professional setting. Demonstrable proficiency in thoroughness, accuracy, organization, resource management, and record-keeping. Exceptional customer service skills, with the strong ability to resolve challenging situations with a patient and calm demeanor. Excellent professional presentation and polish, in the spoken word and written form. Excellent critical thinker and problem-solver under pressure. High intellectual curiosity, with an enjoyment of learning and self-improvement. REQUIRED LOCATION: 80% IN-PERSON / 20% REMOTE The Office Manager role requires an in-person presence in ARU's HQ at UNC's Innovate Carolina Junction in downtown Chapel Hill, NC. As a requirement of the position, the Office Manager must live within a 35 minute commute of Chapel Hill, NC. For exceptionally well-qualified candidates who do not currently reside in this geographic area, relocation assistance may be available. After the initial training period, some remote / work from home may be acceptable in the normal course of business, to be discussed in good faith between Will J. and the Office Manager hire. Expectation: approximately 1 day per week (20%). ABOUT ARU'S CULTURE: We demand excellence from ourselves and those around us; we work accurately and thoroughly, but also with a great sense of urgency; we are excellent critical thinkers and creative problem solvers; we contribute cheerfully to ARU's environment of collaborative brainstorming and respectful debate; we love to explore and experiment, and we are comfortable occasionally blazing a trail that ends up actually being a “bridge to nowhere” -- just as long as we fail fast, pivot appropriately, and become tougher and smarter as a result; we love to learn, read, and grow as human beings; we believe in science-based truths, and we know there is no such thing as an alternative fact. MORE ABOUT ARU: ARU was founded with a goal to use expertise, engineering, and technology to disrupt the legacy marketplace. Our core mission is to deliver a superior experience to our policyholders, while also maintaining sustainability and consistency writing historically-challenging classes of business. To do so, we build and deploy 100% proprietary insurance products, we invest heavily in property loss prevention engineering and research, and we develop home-grown software and other technology. We also focus on collaborative broker and policyholder relationships, which allow us to deliver shared victories for all stakeholders. ARU is part of the Accelerant Insurance family: ********************* Powered by JazzHR GijtyS9FlN

Lucid Dream is a custom game and interactive experience studio. We help leaders in medical, scientific, and technical industries use emerging technology to transform the way they engage, train, and explain complex science to providers and patients. Inspired by games, we create immersive and interactive experiences for VR/AR, mobile, desktop, and web-transforming education and engagement through purposeful play. Located in the heart of downtown Durham, NC, our office at the historic American Tobacco Campus is a short walk from world-class dining and entertainment venues including the Durham Bulls Athletic Park and the Durham Performing Arts Center (DPAC). ABOUT THE ROLE Lucid Dream is seeking an organized and proactive Office Manager to keep our operations running smoothly and our team supported. You'll be the hub of day-to-day activity, including managing invoicing, payables, expense reporting, and travel coordination, while also making sure our office, events, and team gatherings run seamlessly. From vendor coordination to planning retreats and Lunch & Learns, you'll help create an environment where both our work and culture thrive. Beyond logistics, this role is about connection: ensuring new hires feel welcome, helping the team stay engaged, and making sure clients and visitors have a polished experience when they interact with Lucid Dream. Please note: This is a hybrid position based in Durham, NC, with three days of in-office work per week and two days work-from-home. PRIMARY RESPONSIBILITIES: Accounts Receivable / Payable Manage accounts receivable and ensure the firm receives timely and accurate revenue by issuing and sending invoices; recording and tracking payments, and resolving any discrepancies. Manage accounts payable to ensure the firm makes timely and accurate required payments in line with the company's policies. Set up new vendor files and maintain W-9 vendor information. Serve as point of contact for vendors, catering, event spaces, and other service providers. Coordinate vendor agreements and other administrative documents and processes; and maintain documents and records. Assist the firm's accountant with bookkeeping and expense transaction questions. Expense Reporting Learn and manage our expense reporting system, including training new employees on how to properly file expense reports. Ensure employees maintain accurate and timely travel and monthly expense reports. File expense reports for firm principals. HR Administrative Support Assist and support firm principals with benefits administration during the annual open enrollment period. Support onboarding and offboarding processes, including setting up new employees for their first day of work and filing all required paperwork. Office Operations, Travel, and Administrative Support Manage orders, supplies, and inventory to support client, team, and event needs. Book and coordinate travel for team members, including flights, accommodations, and ground transportation. Provide logistical and administrative support for internal and external events, including conferences, client visits, and workshops. Coordinate equipment shipping in support of internal / customer events and programs. Team & Culture Events Foster a positive, collaborative work environment by helping plan and coordinate experiences that strengthen team connection. Plan and execute Lunch & Learns, retreats, and team-building activities, ensuring they are well-organized, engaging, and aligned with company culture WHAT YOU'LL NEED TO SUCCEED: Strong organizational and multitasking skills-you can juggle invoices, travel bookings, and event planning without dropping details. Clear and confident communication, both written and verbal, with teammates, vendors, and clients. Comfort with administrative systems like invoicing, expense reporting, and scheduling tools. A proactive, self-directed approach-you see what needs to be done and make it happen. Attention to detail and accuracy-you double-check numbers, logistics, and timelines to keep everything on track. Enthusiasm for fostering a positive, collaborative team culture through events and day-to-day support. Reliability and discretion when handling sensitive information. WHAT WE OFFER: Robust company culture committed to our core mission and values Amazing group of talented colleagues, and a management team dedicated to transparent leadership and helping everyone grow and thrive Competitive salary Employer-sponsored health, vision, and dental 401(k) Retirement Plan with company match Responsible Paid Time-Off Policy Hybrid Work policy Parental Leave Policy Downtown Durham office with parking Monthly team-building events The opportunity to work on meaningful projects at the intersection of games, health science, and education A collaborative, small-team atmosphere where your contributions have a direct impact Professional development opportunities and support for ongoing learning Lucid Dream is an Equal Opportunity Employer that gives all qualified applicants consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. We are committed to creating an inclusive environment for all employees based on mutual respect. All employment is decided on the basis of qualifications, merit, and business need. Principals only please, no recruiters!

←Back to all jobs at MOTORSPORTS OF DURHAM LLC Dealership Office Manager Job Title: Office Manager Reports To: Group Controller FLSA Status: Exempt Department: Accounting/ Finance Job Status: Full-time Date: March 2023 About the Company: Raging Bull Harley Davidson has grown to become one of the best-known dealerships in the country by having the very best staff and making customer service our number one priority. On any given day, you will hear the bell ringing, music playing and loud applause from our staff welcoming the newest member into our Harley-Davidson family. We are proud of our military presence, being community focused, and operating as a true family business. Job Summary: The Office Manager is responsible for providing accounting, cash management, administrative, and payroll support to the dealership. The Office Manager works closely with the General Manager and dealership's management teams to tackle day-to-day dealership operations and activities. The Office Manager is proactive, works independently with limited supervision, and continually seeks opportunities to make an impact on the organization's efficiencies. Job Responsibilities: · Analyzes and organizes office operations and procedures · Hires, trains, and supervises office personnel Assists the HR Department in onboarding new employees · Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory · Prepares daily bank deposit and cash report · Maintains an effective cash management system and accurately forecasts cash needs · Controls petty cash amounts for dealership and sales department · Provides a timely daily performance report (DPR) and keeps the dealer/general manager informed about trends · Reconciles select accounts monthly · Approves adjustments to inventory and receivable accounts as appropriate · Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate · Prints monthly journals, schedules and general ledger. Closes month by processing accounting month-end · Assists in completion of annual review/audit · Ensures compliance with all government regulations · Prepares payroll on a timely basis, posts payroll and maintains payroll records · Prepares tax reports, tax deposits and tax returns in a timely, accurate manner · Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly · Administers charge-back program · Manages the payoff of vehicle floor plan and works with bank representatives · Compiles information and prepares reports as requested by management and/or dealer principal · Attends management meetings as requested · All other duties assigned by management Job Requirements: · Prior Automotive /Power sports Accounting experience required · Bachelor's degree (B.A.) or Associates Degree with minimum of 2 years of accounting/ finance experience preferred · Payroll preparation and reporting experience required Solid computer skills (Excel, Word, Outlook, PowerPoint) Must have advanced problem solving and analytical skills Prioritizes and completes tasks with a concern for all the details involved; monitors and checks work for accuracy Must be self-directed and effective working independently, yet equally comfortable contributing in a team environment Job Competencies: · Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. · Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. · Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. · Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals. · Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. · Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. · Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Physical Demands: · Prolonged periods of sitting Working Conditions: · The noise level in the work environment is usually loud · Occasionally exposed to exhaust fumes or other airborne particles · Frequently works near moving mechanical parts Please visit our careers page to see more job opportunities.

Now Hiring: Office Manager | Wake Forest At Lane & Associates Family Dentistry, we pride ourselves on providing an exceptional patient experience , and that begins with strong leadership. We're seeking a dedicated Office Manager to oversee the day-to-day operations of our dental office, ensuring excellence in both patient care and team performance. Key Responsibilities: Oversee daily office operations, including staff ,scheduling, productivity, collections, receivables, and expense management. Foster new patient growth through community engagement and marketing collaboration. Manage the office's online reputation, encouraging and supporting the team in obtaining 5-star patient reviews. Provide leadership, coaching, and guidance to team members to ensure alignment with company policies and goals. Supervise closing procedures, deposits, and end-of-month reporting in partnership with the Regional Director. Address and resolve patient and team concerns promptly and professionally. Provide ongoing training and development beyond initial onboarding to strengthen team performance. Maintain an appropriate doctor-to-patient ratio for efficient and effective operations. Lead monthly staff meetings and daily morning huddles to promote communication and alignment. Manage quarterly inventory of office and clinical supplies. Participate in corporate initiatives and communications to ensure consistency and collaboration across the organization. Perform other duties as assigned. What Makes You a Great Fit: Minimum 2 years of dental office experience required with 1-2 years in a management role within a dental setting Proficiency in Computers (Denticon experience a plus). Proven leadership and team development abilities. Excellent communication and organizational skills with strong attention to detail Strong conflict resolution and problem-solving capabilities. Professional, service-oriented mindset with a focus on patient care and team success. Highly adaptable and effective in a dynamic environment. Highschool Diploma or GED is required Ability to lift 15 to 20lbs Why You Will Love Working With Us: Competitive Pay! Comprehensive Insurance Coverage (after 90 days) - Health, Vision, Dental, Life, Disability, FSA, and more! 401(k) with Employer Contribution (after 90 days) Quarterly Performance Bonus Potential! Paid Holidays & Paid Time Off! Fridays Off at 2PM Uniform Allowance! Fun Company Events & Social Media Campaigns throughout the year! Volunteer Opportunities with Smile Squad to earn points for rewards! Birthday & Work Anniversary Gifts sent directly from the owners ...and so much more!

PUNCTUALITY IS A MUST! The Front Office Supervisor plays a vital role in overseeing daily front desk operations, ensuring exceptional guest service, and supporting the Front Office Manager. This position directly impacts guest satisfaction and operational efficiency by leading a team that manages check-ins, check-outs, reservations, and guest inquiries with professionalism and care. HOW YOU'LL SHAPE THE EXPERIENCE & FUTURE Supervise and mentor front desk staff to deliver outstanding customer service that reflects the hotel's brand standards. Coordinate with housekeeping, concierge, and other departments to ensure smooth guest experiences. Handle guest concerns and resolve issues promptly and effectively, turning challenges into positive experiences. Assist in training new employees and fostering a collaborative, motivated team environment. Assist in requesting, organising, delivering special amenities to guests. Organize in-room decor for guests to celebrate special occasions. Monitor daily front office operations, including managing shift schedules, cash handling, ensuring accuracy in billing and room assignments. Assist in answering phones in PBX Assist in rooms control desk. Assist in room reservations. Assist bell services and baggage storage. Support management in implementing new processes and technology enhancements to improve front desk efficiency. Other duties as assigned. KEY STRENGTHS FOR SUCCESS Strong leadership and team-building skills with a hands-on approach Excellent communication and interpersonal abilities Detail-oriented with strong organizational skills and multitasking capability Ability to remain calm and professional in high-pressure situations Proficient in front office systems (PMS) and basic office software A genuine passion for hospitality and creating memorable guest experiences PROFESSIONAL EXPERIENCE Minimum 2 years of experience in front desk operations within the hospitality industry Previous supervisory or leadership experience preferred Familiarity with hotel property management systems and reservation platforms Proven track record of delivering excellent customer service and managing guest relations ACADEMIC BACKGROUND High school diploma or equivalent required Associate or Bachelor's degree in Hospitality Management or related field preferred but not required WHAT YOU CAN EXPECT Generous medical, dental, and vision available first of the month following hire date, includes FSA, HSA, and Dependent Care Disability Insurance Life Insurance Employee Assistance Program Supplemental benefits 401k matching Employee discount program Vacation and Sick Time