Office Manager Jobs in Rancho Santa Margarita, CA

The Office Manager is responsible for overseeing the medical front office area for Los Angeles Cancer Network (OneOncology affiliated medical practice). This role manages and coordinates the operations and activities of the front desk area and staff to achieve customer satisfaction, quality service, and compliance with established procedures/policies. Responsibilities The Office Manager will have a number of critical responsibilities including directing, supervising and coordinating the overall front office operation across multiple clinic locations. Monitors daily activities of all front office staffing including patient data intake, systems, records and documents. Oversee the training for all staff for all front office related tasks. Monitoring telephone operators, ensuring timely and accurate processing all calls, screening and directing to the appropriate department or person. Manage office staff through regular staff meetings and assist staff in seeking training opportunities. Coaches staff in group or individual meetings to provide consistent adherent to policies and procedures. Ensures all legal standards for medical records are met. This includes that all information sent out meets the legal standards for release of protected health information. Communicates with patients who have complaints about services. Develops productivity and performance metrics and monitors those metrics to ensure front desk operations meet standards. Initiates process improvement initiatives as needed. Develops and implements best practices processes and procedures that enhance efficiency and effectiveness. Ensures all Front Office policies and procedures are followed. Manage staff schedules, approve staff hours for payroll. Ensure appropriate staffing and responsible for hiring as needed. Conducts performance reviews of front office employees. Collaborates with other departments as necessary to contribute to efficient workflow. Key Competencies Excellent verbal and written communication skills. Strong organizations skills and attention to detail. Ability to effectively collaborate, works with a sense of urgency, and prioritizes tasks. Ability to effectively manage a remote staff. Ability to lead and adapt to change in a face-paced environment. Strong customer service orientation. Ability to manage confidential information. Qualifications Bachelor's degree or equivalent A minimum of 3 years in an Oncology practice preferred Minimum of 3 years management experience leading a large team Knowledgeable in medical terminology and medical records Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift 40 pounds at times. Must be able to access and navigate each department at the organization's facilities. Ability to travel to each location to supervise staff as needed. Salary Transparency: Exact compensation may vary based on skills, education, certifications, experience, and location. Salary Range - $65,000 to $75,000 annually.

Core duties may involve: Inputting staff data into the HR and payroll platforms, such as personal information, job status, and pay adjustments. Ensuring proper management of employee records, both electronic and paper-based, including time logs, absence requests, and performance reviews. Making updates to employee benefits details and monitoring any modifications. Gathering and validating work hours and attendance logs - calculating wages based on worked hours, hourly rates, and applicable deductions. Assisting with the onboarding of new hires, covering documentation and introductory sessions. Overseeing requests for time off and tracking vacation balances. Handling employee separations and necessary documentation. Responding to staff questions about company policies and benefits. Providing general administrative support. Necessary qualifications: Meticulousness and precision with numerical tasks Competence in using Microsoft Office and HR/payroll tools Strong organizational abilities and the capability to manage various responsibilities simultaneously Discretion and the capacity to manage confidential staff information Basic knowledge of labor laws and regulations Effective communication skills for interacting with both employees and HR personnel All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Are you a highly organized, detail-oriented administrative professional who thrives on ensuring operational excellence? Would you enjoy a role that combines oversight, administrative responsibilities, and strategic execution across multiple business functions? Our client, Chamberlain Group, has an incredible opportunity for you to join them as an Office Administrator! In this key role, you'll oversee and support a wide range of functions, including office operations, business systems and technology, facilities management, marketing, and training. You'll ensure our team and facilities operate efficiently while fostering a culture of leadership, collaboration, and service excellence. Why Join Chamberlain Group? For over 40 years, Chamberlain Group has specialized in providing customized wealth management strategies to ultra-affluent clients with net worths ranging from $50 million to $5 billion. We are stewards of our clients' legacies, offering expertise in estate and succession planning, life insurance, executive benefits, non-qualified plans, and investment advisory services. As a firm recognized as one of Orange County's Best Places to Work, we pride ourselves on our exceptional culture, focus on meaningful client relationships, and a commitment to our team's professional and personal growth. The Opportunity: Office Oversight Manage day-to-day office operations, including corporate services, facilities, and business systems. Oversee office vendors and contractors (parking, property management, printing services, etc.). Ensure meeting rooms are always "stage ready" with updated supplies and technology setups. Review and approve vendor invoices for services and equipment. Support employee onboarding with building logistics, training, and technology setup. Technology & Facilities Management Partner with outsourced IT vendor (NexusTek) for service requests, IT renewals, and weekly check-ins. Lead technology projects, including researching and implementing new tools and systems. Maintain employee passwords, server access, and disaster recovery plans. Oversee building maintenance and office projects, ensuring smooth execution. Marketing & Communications Manage Chamberlain Group's LinkedIn presence and corporate social media. Create and oversee newsletters, press releases, and other corporate content. Coordinate corporate sponsorships and branding materials, such as business cards and letterhead. Lead employee communications, including internal corporate announcements. Training & Development Develop and implement corporate service standards through “CG University.” Support structural growth, including onboarding additional advisors, contractors, and outsourced support. Event Planning Coordinate logistics for corporate meetings and events (annual, semi-annual, quarterly, and monthly gatherings, including the Christmas party). Qualifications & Experience: Education: BA/BS in Business or related field required. MBA preferred. Experience: 5+ years in business/office administration. Financial services experience is a plus. Skills: Exceptional organizational and time management abilities. Proven experience handling multiple projects and competing priorities. Self-motivated with strong leadership skills and the ability to foster a "leader-leader" culture. Effective communicator with a professional demeanor and excellent interpersonal skills. Proficiency in leveraging technology and research for innovative solutions. Why Join Chamberlain Group? Impactful Work: Be at the core of our operations, ensuring smooth processes and driving corporate success. Diverse Responsibilities: Enjoy a role that spans office management, marketing, training, and technology innovation. Collaborative Culture: Work with a dynamic team dedicated to delivering platinum-level service both internally and externally. Growth Opportunities: Play a key role in shaping the structural and cultural growth of the organization. If you're ready to make a significant impact in a fast-paced, dynamic environment, we'd love to hear from you! Apply today to join Chamberlain Group as our Office Administrator and help us continue delivering excellence at every level. OneDigital is an equal opportunity employer and values diversity in the workplace.

Haight Brown & Bonesteel LLP's downtown Los Angeles office is seeking a motivated and detail-oriented paralegal. This position requires a daily commute to our downtown LA office with no remote or hybrid work offered. Haight is a well-established (85 years) civil litigation defense law firm with offices statewide offering outstanding resources. We are a close-knit group of professionals who excel in our practices. Responsibilities: · Summarize and index documents including medical chronologies and billing summaries in personal injury cases · Perform legal research · Prepare court filings, draft and issue subpoenas · Collect, organize & summarize correspondences, contracts, subcontracts, invoices, plans, drawings, change orders, photographs and large volumes of data in complex litigation · Review discovery responses from opposing counsel; prepare discovery & deposition summaries and document productions · Assist attorneys in trial phase of litigation; review local rules of court for the preparation of trial documents including trial notebooks, trial exhibits, draft Motions in Limine; coordinate witnesses for trial appearances Requirements: · Certificate of completion from a paralegal program approved by the American Bar Association · Strong understanding of the California Code of Civil Procedure · Experience billing your time at a law firm · Proficiency in Microsoft Office Job Type: Full-time Salary: $65,000.00 - $80,000.00 per year Our firm culture includes a mix of teamwork, good communication, a work/life balance and career development opportunities. We offer a competitive salary and benefits package, including medical, dental, vision, 401(k), life insurance and flexible spending accounts All resume submissions are strictly confidential.

Bearing Distributors Inc. (BDI) is the leading and fastest growing privately held global supplier of industrial products and services to companies throughout the world. Our commitment to customer service and technical expertise have been the trademark of our success and global expansion. BDI's Brand is Success Made Easier. This is our promise to our Customers, our Team Members, our Suppliers, and our Shareholders. Everything we do focuses on delivering Success to each group. BDI Team Members can expect industry leading benefits including competitive pay, exceptional variable compensation programs, health benefits, 401(k) and profit-sharing program, maternal and paternal leave programs, tuition reimbursement, referral bonuses, and many more. All in an exciting and everchanging entrepreneurial environment. Job Definition: The Customer Support and Operations Manager is responsible for the day-to-day operation inside a branch including customer service, collections, inventory control, branch and vendor relations, and supervision and development of the inside sales and warehouse staff. Responsibilities: Supervise and delegate daily activities to the Customer Support and Warehouse staff and all operational duties pertaining to the branch. Answer incoming sales calls, provide quotations to customers, enter customer orders, provide technical and product specifications to customers, and manage pricing. Oversee inventory control and cycle counts through various processes, including vendor returns. Assist the Accounts Receivable team on collecting past due invoices from customers. First point of contact for problem resolution in areas including SAP systems, sales & accounting, inventory & cycle counts. Handle some purchasing, including meetings with outside vendors. Responsible for supervising all inside staff's training, including SAP, product knowledge, and professional development. Responsible for other duties as they are assigned. Qualifications: H.S. Diploma or GED Required 3+ years of experience in customer service, inside sales, or outside sales Proficient in Microsoft Excel and Outlook. Strong organizational skills. Strong interpersonal and communication skills. Preferred Qualifications: 2+ years of experience in supervising others or acting in a leadership capacity. Product knowledge of bearings and power transmission products. *BDI reserves the right to change job duties at any time. The job description is not designed to cover every requirement of the job. BDI Company Overview *******************************************

Office Administrative Data Base Support (Clinical/Healthcare) Irvine, CA 92618 ( *Local candidates only) $30hr ( Weekly pay + medical benefits) 12 month contract ( Great potential for extension or permanent) Hybrid: M-F 6:30AM - 3:30PM ( Days from home will be determining) Our client is a global team of innovators, leaders, creators, builders, and problem solvers. They develop state-of-the-art instruments and reagents for life science research laboratories and healthcare facilities all over the world. Together they are helping people everywhere live longer, healthier lives You will be responsible to maintain and update our Laboratory and Hospital vendor databases to support our Outside Testing program. Partner with and support internal customers in the Value Assignment, Commodity Management, and Supplier Quality teams by generating and maintaining master data records for our suppliers to ensure accuracy and compliance. Support new and existing Laboratories/ Hospitals to ensure their satisfaction and continued participation in the program. How You'll Make An Impact: Creates and maintains Department Vendor database; serve as the point of contact for SAP Vendor Master questions from all departments Updates master data and databases as required to ensure accuracy and alignment with the Supplier Quality database Uses judgement and takes initiative to complete tasks, create change requests, and implement or change new procedures Ability to work successfully with internal as well as external customers. Works under general direction and can manage a diverse work load to meet changing priorities. Interprets complicated instructions and communicates procedural changes affecting department processes. Works with the manager to resolve the most complex issues arising in the work area. What You Bring: High school degree or GED 4+ years of Administrative office support and/or Database management or similar Requires IDV / healthcare background - clinical / medical knowledge Advanced PC skills. Some experience to update database Knowledge on how to generate and maintaining master data records for our suppliers to ensure accuracy and compliance Requires high sensitivity, confidentiality, diplomacy and tact in dealing with internal and external customers. Experience with SAP and enterprise software a plus. Strong communication, reading, writing, and math skills. Highly organized with the ability to keep track of and follow up with tasks in various stages of completion. Experience with medical device testing, instrumentation and/or methodologies a plus. Critical thinking skills and initiative Pass background and drug screening

OB DESCRIPTION We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will be responsible for managing day-to-day administrative tasks, ensuring the smooth operation of our office, and providing support to our tax professionals. REQUIRED SKILLS AND EXPERIENCE · Administrative Support: Assist with daily office operations, including answering phones, managing emails, and handling correspondence. · Client Interaction: Greet clients, schedule appointments, and maintain client records with confidentiality and professionalism. · Document Management: Organize and maintain physical and digital files, ensuring all documents are accurately filed and easily accessible. · Office Supplies: Monitor and order office supplies to ensure the office is well-stocked and equipment is functioning properly. · Data Entry: Input and update client information in our database, ensuring accuracy and completeness. · Financial Tasks: Assist with basic bookkeeping tasks, such as invoicing and processing payments. · Coordination: Coordinate with tax professionals to ensure timely completion of client tax returns and other related tasks. · Compliance: Ensure compliance with office policies and procedures, as well as relevant regulations and standards. · Tool Proficiency: Utilize Marketing Pro (Booking) or Receta for scheduling and client management, OLT Tax Software for tax preparation, and PDF Filler to send client intake forms and manage in-person office documentation.

Who we are YQN is a leading one-stop international logistics online services platform, offering comprehensive international logistics services, including FCL, LCL, air freight, rail service, trucking, customs clearance, warehousing, cargo insurance, bulk cargo service, port of destination services, etc. We are designed to apply the internet and digital technology to visualize and optimize cross-border supply chain logistics to achieve the same efficiency and convenience as express delivery. ‘Simple shipping and easy freight' is the mission of YQNLINK. We have developed strategic cooperative partnerships with leading ocean carriers and logistics service providers such as COSCO Shipping, Maersk Line, Sinotrans, etc. We have built up the ocean and air transport network from China to the world and introduced a series of innovative product offerings such as the First-class FCL, First-class LCL, First-class Air Freight, realizing online quotation, online order, online logistics tracking and other abundant functions, to build a more efficient and intelligent cross-border supply chain logistics. Job Responsibilities Oversee daily office operations to ensure efficiency and productivity. Maintain office supplies inventory and place orders as needed. Coordinate with vendors, service providers, and landlords to manage office maintenance and services. Manage incoming and outgoing correspondence, including mail, emails, and phone calls. Assist with scheduling meetings, appointments, and managing office calendars. Prepare and maintain documents, reports, and presentations as needed. Onboard new hires by providing office orientation and coordinating with HR. Manage employee records and track time off, attendance, and office policies. Serve as the primary contact for office-related employee inquiries. Monitor office budget and expenses, ensuring cost-effectiveness. Process invoices, receipts, and reimbursements in coordination with the finance department. Plan and coordinate office events, celebrations, and team-building activities. Ensure the office is clean, organized, and adheres to health and safety standards. Qualifications Bachelor's degree in business administration, management, or a related field (preferred). Proven experience in office management or administrative roles. Strong organizational, problem-solving, and communication skills. Proficiency in MS Office Suite and office management tools Ability to work independently and handle confidential information with discretion. Knowledge of budgeting and financial principles is a plus. Mandarin speaking is a must

* 100 N. Harbor Blvd #C-7 Santa Ana, Ca 92703, CA * Full-Time * Manager * $65k - $85k * Dental Office Manager We're looking for an experienced Dental Office Manager to join our company. This role offers excellent career growth, competitive compensation, bonuses, and benefits. You'll oversee daily operations, foster a positive office culture, ensure great patient experiences, and drive revenue growth. As a Dental Office Manager, you'll lead your team and collaborate with our Doctors and Regional Manager to ensure success. Minimum of **2 years** in GP or pediatrics is required as a Manager or **3 years** as a Treatment Coordinator. Must have a thorough knowledge of dental billing, insurance PPO/HMO plans along with Denti-cal. **Benefits offered:** * Medical, Dental, and Vision Insurance * Flexible Spending Account * 401K Retirement Plan * Employee Discounts and Perks * Vacation and Sick pay * Endless opportunities to grow within the Company * Monthly Bonuses * Employee Referral Incentive Program **Job Duties:** * Oversee daily operations of the dental office, including scheduling, billing, and patient care * Develop and implement office policies and procedures to ensure efficiency * Present financial treatment plans and secure case acceptance * Meet monthly production/collection goals. * Increase revenue each year & profit; control costs to meet monthly budgets * Boost morale, motivation, and team-building activities for staff. * Oversee daily office activities and provide direction and guidance for the team as needed. * Collaborate with dentists and other healthcare professionals to provide the best possible care for our patients * Respond to patient concerns and issues to influence patient satisfaction. * Oversee staff scheduling and coverage. **Desired Profile/Background:** * MUST LOVE WORKING WITH CHILDREN. * Minimum 2-5 years of dental office management experience or 2-3 years of Treatment Coordinating experience * Knowledge of OSHA and HIPAA Compliance Standards * Advanced knowledge and use of dental terminology * Excellent customer service skills and strong attention to detail * Excellent interpersonal, oral, and written communication skills * Familiar with financing such as Care Credit/Lending Club * Familiar with electronic billing and billing knowledge * Knowledge of Dentrix Ascend is a plus * Ability to work in a fast-paced environment * Clean, neat professional appearance * Must be available to work some Saturdays **Job Type:** * Full-time Mon-Friday 8:00 am-5:00 pm Saturdays 8:00 am -2:00 pm * Salary + Benefits + Bonuses **Pay:** $65,000.00 - $85,000.00 per year Job Type: Full-time Schedule: * Monday to Friday Work Location: In person

Overview In this role, you'll support our mission of Smiles For Everyone by overseeing daily operations, fostering a positive patient experience, and supporting the success of the team. Schedule (days/hours) Monday and Fridays are 8-5, Tuesday, Wednesdays and Thursdays are 9-6 Responsibilities Overseeing patient scheduling, managing collections and receivables, getting supplies and navigating other operational expenses Keeping an eye on staff productivity and supporting the team where necessary Managing staff trainings on patient care, equipment monitoring, maintenance duties and compliance Qualifications At least one year of experience as an office manager in a Dental office Experience leading a team Knowledge of dental terminology Bilingual - Spanish & English Compensation $66,560 - $70,000 per year About Us Benefits are determined by employment status/hours worked and include paid time off ("PTO"), health, dental, vision, health savings account, telemedicine, flexible spending accounts, life insurance, disability insurance, employee discount programs, pet insurance, and a 401k plan. Smile Brands supports over 650 affiliated dental practices across 30 states all focused on a single mission of delivering Smiles For Everyone! Smiles for patients, providers, employees, and community partners. Everyone. Our growing portfolio of affiliated dental brands and practice models range from large regional brands to uniquely branded local practices. This role is associated with the affiliated dental office listed at the top of the job posting on our career site. Smile Brands Inc. and all Affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to providing an inclusive workplace for all employees. We are proud to be an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical condition), protected hair style and texture (The CROWN Act), genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws. If you would like to request an accommodation due to a disability, please contact us at careers@smilebrands. com. #LI-SB1

Smile Finders is a licensed referral service that is approved by The California State Board of Dental Examiners. Smile Finders offers referrals for General and Cosmetic Dentistry, Orthodontics (Braces), Periodontics (Gum Disease), Endodontics (Root Canal Therapy), Oral Surgery (Dental Implants and Wisdom Teeth) and Pedodontics (Children's Dental Specialist). Our dental affiliate owns and operates many PREMIER dental facilities under different names in the Greater Los Angeles area. We are a company in growth and we are looking for qualified, team-oriented, people to promote the importance of routine dental health care and our business. We have over 45 years of collective management experience. Our offices are all beautifully appointed with state-of-the-art technology, including digital radiography. While our offices are very busy, we do not operate like a clinic. We desire to attract and retain quality-oriented staff that have excellent work ethic and communication skills. We pride ourselves on being ethical, consistent and dedicated. Job Description Job Requirements: We seek people who have at least of five years of progressive management experience in a dental facility. This position is for a "working manager". You will not only lead the team its daily activities and toward monthly collection and production goals, but you will be responsible yourself for certain tasks. You will lead approximately 5 front office staff members and 7 back office dental assistants, plus a treatment counselor. Our facilities are approximately 60% PPO, 35%HMO, and 5% cash. Your management style must be task and goal oriented. You will need to closely monitor that job functions are being worked efficiently and productively. You will need to be a firm leader and adhere to company procedures and policies. You will not be the designated treatment counselor, but may need to operate on a fill-in basis. You will need to ensure that patient flow is handled such that patient's are not waiting too long before seeing the Dentist. You will assist to problem solve all patient complaints on a timely basis as we must ensure that we are responsive and attentive in sensitive patient relation issues. You must be able to communicate with a wide breadth of people: Dentists, Managed Care Representatives, patients of all walks of life, and a multi-cultural staff and public. The ability to speak Spanish is a plus for this position, but not required. As a manger of a thriving business, we want you to take pride of "ownership" and take charge to ensure things run smoothly and that we accomplish financial goals. You have bottom line responsibility for your office. Our responsibility is to provide you all the tools and resources necessary to accomplish these objectives. Some evening and some Saturdays are required. We offer a competitive salary and incentive structure, medical and dental benefits, and are working on additional group benefits. Salary is dependant upon experience, number of facilities under management, and your ability to drive the business. Serious applicants who desire long-term employment need only apply. Qualifications At least 5 years dental management experience 1-3 years dental treatment coordinating experience (Indemnity, PPO, HMO) Knowledge of dental billing Working knowledge of Microsoft suite Self motivated and ambitious attitude Excellent communication skills Additional Information Join us, do what you love and make a difference in people's lives!!! ********************************

The Role: Dental Dreams in Highland, California seeks a motivated Office Manager professional with managerial dental practice experience. This position will focus on achieving operational goals, managing employee relations, and patient relations. The scope of the role is to assist and cover the front desk staff, fulfill the scheduling requirements and provide the necessary support to the Dental Assistants and Dentists. Who Are We: Dental Dreams is a dynamic, growing company with offices in Illinois, Texas, Massachusetts, Pennsylvania, Maryland, Virginia, New Mexico, South Carolina, Louisiana, California, Michigan, and Washington, DC. Our mission is to provide high-quality dental services in first-class facilities. We hire only the most qualified dentists and staff committed to superior patient care. More than 94% of Dental Dreams' patients say they recommend us to family and friends. Benefits: Competitive compensation Monthly bonus availability based on performance. Benefits package includes: Medical & Vision Insurance Free dental treatment at our locations PTO 401K We pride ourselves on observing all CDC and industry guidelines. We have also secured the recommended PPE and have protocols to safeguard our patients and staff. Responsibilities: Supervise all front and back-office staff; and cover those roles if necessary. Have a patient-centric disposition and foster a culture of service Hiring & training of support staff, performance management & annual reviews Accurately verify dental benefits and check-in/out processes Assist with presenting and/or explaining treatment plans Collect payments, co-payments, and deductibles Overseeing patient scheduling per goals Create insurance claims and submit pre-authorizations to insurance companies on a timely basis Pull patient charts for future appointments when necessary Other duties as assigned Qualifications: Required: Managerial and Dental Assistant experience Possesses a track record for providing outstanding customer service Must be able to work in a fast-paced, hands-on environment Preferred: Dental practice management experience Bilingual Knowledge in ADP Workforce, Dentrix, and/or Eaglesoft KOS Services LLC / Dental Dreams is proud to be an Equal Employment Opportunity employer committed to an inclusive and diverse workplace. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract.

Roles & Responsibilities: With a focus on excellent customer service, efficiency and time management, a well-organized Office Manager, in addition to overseeing and handling inbound and outbound communication with all customers, will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and task delegation. Below is a list of various specific duties, not limited in overall scope and subject to change: Reconcile sales software and accounting software transactions. Handle A/R and prepare deposits for bank run. Negotiate pricing with vendors to stay current in market place ongoingly. Manage the day to day operations of the staff Customer Service Rep. (if applicable) Answer inbound phone calls promptly during business hours. (if applicable) Pre-screen incoming leads/potential customers in a proper manner. (if applicable) Respond to any voicemails and/or messages from answering service. (if applicable) Manage and respond the inbound email correspondence and forward accordingly. Greet customers and all other visitors to the showroom promptly and professionally (if applicable). Schedule estimate appointments properly using the appropriate customer software. Quote product by telephone for potential new clients/customers. Assist Estimators with follow up on pending estimates by phone and/or email. Strategically schedule work appointments for Installation Techs, along with customers accordingly. Troubleshoot issue(s) from field if needed, working with GM/vendors and Technicians to find solutions. Check order confirmations from fabricators/vendors for size and pricing accuracy. Oversee proper filing of daily work orders and estimates. Process timesheets for payroll processing. Prepare Accounts Receivable and prepare deposits for bank daily. Reconcile sales software and accounting software transactions as required. Qualifications & Educational Requirements: 1-2 years' residential glass experience (ordering, estimating, office/project management) preferred. HS Diploma or equivalent. 2 or 4-year college degree preferred. All candidates must pass initial background check and drug test. Preferred Skills: Excellent verbal/written communications skills. Microsoft Office proficient (Word, Excel). Experience with QuickBooks Online and web based software preferred. *Eligibility for company benefits is optional and contingent upon completion of an initial employee probationary period. Compensation: $20.00 - $25.00 per hour Glass Guru is a franchise system. Each location is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of that franchise. All inquiries about employment at this franchise should be made directly to the franchisee, and not to Glass Guru Corporate.

**USD3800.00** **Join Our Team as an Office manager secretary in Carlsbad** Offered by: Ad ID: **Contact** Press to display the phone number ************** **Post this ad on** **Description** We are seeking a dedicated Office manager, secretary to become an integral part of our dynamic team in Carlsbad. As the first point of contact for clients and visitors, you'll play a crucial role in our operations. Your responsibilities will include managing office communications, scheduling appointments, and ensuring the office runs smoothly. Enjoy a collaborative work environment and opportunities for growth. Salary: $3,800.00 Contact Riley at ************** to apply today! **Note** While using our platform to contact advertisers, we encourage you to exercise caution and prudence. It's important to note that the platform does not guarantee or control user behavior. When interacting with advertisers, we advise you to: - Verify the details provided in the ad before making any commitments. - Be wary of any requests for personal or financial information and avoid sharing sensitive details unless necessary. - Meet in a safe and public place if arranging in-person meetings. - Trust your instincts and report any suspicious activity immediately. Your safety and security are important to us. By remaining vigilant and exercising good judgment, you can help ensure a positive experience for yourself and other members of our community. **Safe Trading** Experience peace of mind with - where trust meets seamless transactions!

We are seeking an organized, detail-oriented Construction Office Manager. The person will be responsible for overseeing a variety of administrative tasks to ensure the smooth day-to-day operation of the office. This role involves handling invoicing, payroll processing, phone management, and providing support for accounting and project management software. You will work closely with the team to ensure timely and accurate completion of essential tasks. This is a TEMPORRAY 30-60 day role. Key Responsibilities: Invoice Management: Receive, stamp, and log incoming invoices in the company system to ensure proper tracking and payment. Payroll Support: Accumulate payroll hours and submit data to our external payroll company for timely processing. Phone Management: Answer incoming calls, direct inquiries to the appropriate staff, and provide exceptional customer service. Software Proficiency: Utilize QuickBooks for financial recordkeeping and Microsoft Office Suite (Word, Excel, Outlook) to manage office documentation. Training will be provided for Buildertrend software, used for project management and communication. The ideal candidate should possess strong organizational skills, a proactive approach to problem-solving, and the ability to adapt to new software systems. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Haight Brown & Bonesteel LLP's downtown Los Angeles office is seeking a motivated and detail-oriented paralegal. This position requires a daily commute to our downtown LA office with no remote or hybrid work offered. Haight is a well-established (85 years) civil litigation defense law firm with offices statewide offering outstanding resources. We are a close-knit group of professionals who excel in our practices. Responsibilities: · Summarize and index documents including medical chronologies and billing summaries in personal injury cases · Perform legal research · Prepare court filings, draft and issue subpoenas · Collect, organize & summarize correspondences, contracts, subcontracts, invoices, plans, drawings, change orders, photographs and large volumes of data in complex litigation · Review discovery responses from opposing counsel; prepare discovery & deposition summaries and document productions · Assist attorneys in trial phase of litigation; review local rules of court for the preparation of trial documents including trial notebooks, trial exhibits, draft Motions in Limine; coordinate witnesses for trial appearances Requirements: · Certificate of completion from a paralegal program approved by the American Bar Association · Strong understanding of the California Code of Civil Procedure · Experience billing your time at a law firm · Proficiency in Microsoft Office Job Type: Full-time Salary: $65,000.00 - $80,000.00 per year Our firm culture includes a mix of teamwork, good communication, a work/life balance and career development opportunities. We offer a competitive salary and benefits package, including medical, dental, vision, 401(k), life insurance and flexible spending accounts All resume submissions are strictly confidential.

**USD3050.00** **Office manager secretary Role Open in El Monte** Offered by: Ad ID: **Contact** Press to display the phone number ************** **Post this ad on** **Description** Join our dynamic team as an Office manager, secretary in El Monte. In this role, you will handle office coordination, client communication, and assist with day-to-day operations. We are looking for someone with a positive attitude and a keen eye for detail. Salary: $3,050.00. Interested applicants can contact Wyatt at **************. **Note** While using our platform to contact advertisers, we encourage you to exercise caution and prudence. It's important to note that the platform does not guarantee or control user behavior. When interacting with advertisers, we advise you to: - Verify the details provided in the ad before making any commitments. - Be wary of any requests for personal or financial information and avoid sharing sensitive details unless necessary. - Meet in a safe and public place if arranging in-person meetings. - Trust your instincts and report any suspicious activity immediately. Your safety and security are important to us. By remaining vigilant and exercising good judgment, you can help ensure a positive experience for yourself and other members of our community. **Safe Trading** Experience peace of mind with - where trust meets seamless transactions!

We are looking for an Office Administrator for a company in Costa Mesa. Full Time On-site Up to $90K based on experience Office administrator for a small, fast paced office. Someone who can multi-task. Answer phones, supervise 1-2 office staff, ensure office is presentable, manage customers visiting office and set up for meetings. Tax, accounting or debt relief industry experience a plus. Requirements: 3+ years' experience as Administrator or Office Manager Good experience in customer service area and ability to develop excellent client relationships Good knowledge of MS Office Strong leadership and personnel management skills Analytical skills with close attention to details Ability to meet deadlines and find solutions to problems. BA Degree preferred Please apply or email resume All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

**USD2400.00** **Exciting Office manager secretary Opening in Fullerton** Offered by: Ad ID: **Contact** Press to display the phone number ************** **Post this ad on** **Description** Join our organization as an Office manager, secretary in Fullerton, where you will be at the heart of our operations! Your role will involve managing schedules, supporting project coordination, and maintaining communication with clients. We are seeking a proactive team player with exceptional organizational skills. Salary: $2,400.00. For more information, contact Violet at **************. **Note** While using our platform to contact advertisers, we encourage you to exercise caution and prudence. It's important to note that the platform does not guarantee or control user behavior. When interacting with advertisers, we advise you to: - Verify the details provided in the ad before making any commitments. - Be wary of any requests for personal or financial information and avoid sharing sensitive details unless necessary. - Meet in a safe and public place if arranging in-person meetings. - Trust your instincts and report any suspicious activity immediately. Your safety and security are important to us. By remaining vigilant and exercising good judgment, you can help ensure a positive experience for yourself and other members of our community. **Safe Trading** Experience peace of mind with - where trust meets seamless transactions!