Middle School Office Manager
Office manager job in Saint Francis, SD
Join Our Team as a Middle School Office Manager!
Are you a motivated and organized individual looking for a rewarding career in education? St. Francis Indian School, also known as Sicangu Oyate Ho Inc., is seeking a dedicated Office Manager to support our middle school students, staff, and families.
Position Overview:
As the Middle School Office Manager at St. Francis Indian School, you will play a crucial role in ensuring the smooth operation of our school office. You will be responsible for managing administrative tasks, organizing student records, coordinating communication between staff and parents, and providing general support to the middle school team.
Key Responsibilities:
1. Manage day-to-day operations of the middle school office, including answering phones, greeting visitors, and responding to emails.
2. Maintain accurate student records and ensure compliance with state and federal regulations.
3. Coordinate communication between teachers, parents, and students to support a positive learning environment.
4. Assist with scheduling appointments, parent-teacher conferences, and school events.
5. Support the middle school team with various administrative tasks as needed.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred
- Previous experience in an office management or administrative support role
- Strong organizational skills and attention to detail
- Excellent communication and interpersonal abilities
- Proficiency in Google/NASIS and other office software
About Us:
St. Francis Indian School is a tribally controlled K-12 school located in St. Francis, South Dakota. Our mission is to provide a safe and nurturing learning environment that promotes academic excellence, cultural awareness, and personal growth for all students. We are committed to supporting the educational needs of the Sicangu Oyate (Rosebud Sioux Tribe) and empowering future generations through quality education.
Nurse Care Coordinator / Manager
Office manager job in Yankton, SD
Lewis & Clark Behavioral Health Services (LCBHS) is recruiting a Licensed Practical Nurse to deliver nursing care and, within the nursing scope of practice, coordinate care delivery to ensure patients with serious mental illness have their needs met in accordance with professional standards of practice through physician orders, center policies and procedures, project goals, and federal, state and local guidelines. Emphasis will be on education and preventative care. Work is performed within established policies and procedures under the direction of the Medical Director and is reviewed through conferences and reports.
Employment Status: Part-time with potential full-time
Work Hours: Daytime
Essential Functions:
Deliver nursing care and, within the nursing scope of practice, coordinate care delivery to ensure patients with serious mental illness have their needs met in accordance with professional standards of practice through physician orders, center policies and procedures, project goals, and federal, state and local guidelines. Emphasis will be on education and preventative care.
Ability to have extensive contact with patients with serious mental illness.
Ability to provide care and treatment as ordered by the supervising physician and nurse practitioner.
Ability to establish curriculum for preventative educational programming.
Ability to carry out the medical professionals' orders for patient care and assist with medication monitoring.
Required License / Certifications:
South Dakota LPN license required. Preference for professional work experience with individuals with serious mental illness. CPR certification required within 30 days of hire. Valid driver's license.
Front Office Manager
Office manager job in Jackson, WY
Full-time Description
Nestled right at the base of Jackson Hole Mountain Resort in Teton Village, a few miles from Grand Teton National Park and Yellowstone National Park, our 4-diamond hotels attract guests from around the world. Check out our top-rated restaurant, Spa and join our entrepreneurial, fun-spirited team!
The Job
As our Front Office Manager, you oversee the responsibilities of the Front Office and Concierge's Department. Maintain high standards in all aspects of internal and external service and embrace the Hotel Terra & Teton Mountain Lodge service culture. Promote, develop and maintain unity and teamwork throughout the department. Actively participate in all aspects of Front Office operations, including assisting in check in, check out, reservations and activities. Communicate with guests in a professional, courteous and helpful manner. Manage Front Office and Concierge teams to maximize the guest experience, exceed expectations and efficiently complete daily departmental objectives.
The Offer
In return we offer our new Front Office Manager:
Competitive Medical Benefits Package and 401(k)
Competitive Wages and Flexible Schedules
Complimentary Fitness Center Access, Bus Pass, and Employee Shift Meal
Discounts at our Spas, Spur Restaurant & Bar, and Retail Stores
Discounts on Noble House Hotels & Resorts Room Rates
Discounts on Ski Passes
Shared Transferable Ski Pass
Onsite Ski-in, Ski-out, and Ski Storage
*Rules and restrictions apply to all employee benefits and perks
Requirements
To be successful as our new Front Office Manager you:
Have a minimum of two years of experience in a similar size hotel (132 rooms) and leading a team of 12. We look for candidates with full-service hotel experience, preferable in an upscale independent hotel.
Have a keen sense for hiring, training and coaching great people. So they can provide top notch service to our guests.
Are dependable, organized and have a positive, can-do mindset. When things don't go as planned, your team can count on you!
Take ownership of your tasks and feedback from your manager so you can continue to grow.
Hotel Terra and Teton Mountain Lodge is part of Noble House Hotels & Resorts: a curated collection of 20 unique hotels around the USA, distinctly unique in location and soul. Our best performers are independent thinkers, get creative and make decisions without too many corporate SOPs. They tend to be goal-oriented, financially sound, with a fair amount of grit. We look for people with high integrity and a positive, flexible mindset. Our properties are not one-size-fits-all. And neither are our people.
Work in a beautiful place with endless opportunities for world class recreation. Apply today!
Employees must fulfill their performance standards for this position and comply with the policies, rules and procedures of Hotel Terra & Teton Mountain Lodge, including those set out in the employee handbook or otherwise communicated (verbally or in writing) to employees. The is intended to describe the general nature and work responsibilities of the position. The job description and duties of this position are subject to change, modification and addition as deemed necessary by Hotel Terra & Teton Mountain Lodge. Employees are required to comply with supervisory instructions and perform other job duties, responsibilities and assignments requested by Supervisors, Managers or other Hotel Terra & Teton Mountain Lodge officials.
Stockroom Manager and NMR Coordinator
Office manager job in Sioux Falls, SD
The Stockroom Manager and Lab Prep Supervisor is responsible for preparing labs and organizing the Chemistry Stockroom and labs. They will manage the reagent inventory and perform routine maintenance on lab equipment and technology. Major Areas of Responsibility
* Responsible for preparing labs for lower level courses (CHEM 110 - 242)
* Reagent prep. Place on carts for faculty to bring into labs for them to set up each week. Return materials from carts to appropriate location when they are returned to stockroom by faculty.
* Maintain class stock shelves.
* Update prep manuals for each lab, as needed.
* Establish and document standard procedures for residue collection and disposal from these labs.
* Organize and manage the Chemistry Stockroom and labs.
* General housekeeping in the stockroom and labs.
* Maintain glassware and equipment inventory.
* Safety equipment and facilities checks.
* Manage the reagent inventory.
* Add new purchases to the inventory.
* De-inventory and process empty containers.
* Reshelf reagents.
* Arrange for collection of lab residues and dispose of them in a timely fashion.
* Establish and document standard procedures for residue collection and disposal from research and upper level labs.
* Facilitate routine maintenance of equipment like balances, heaters/stirrers, pH meters, etc.
* In consultation with faculty, establish standard operating procedures for handling spent reagents: collection, labeling, reclamation and disposal processes.
* Monitor clean-up of mercury spills and broken thermometers.
* Make sure procedures are followed in a timely fashion.
* Maintain mercury clean up kits and other safety supplies.
* Manage minor instruments:
* Balances: calibrate weekly and keep balances and areas around them clean.
* pH meters: maintain pH electrodes, make sure instruments are set up, calibrated and ready to use in classes when needed.
* Constant temperature baths: make sure they are working properly, set up when needed and stored appropriately.
* Spec 20 (spectrometers): set up when needed, stored appropriately.
* Heater/stirrers, heating mantles, mantle controllers: inspect and test periodically, secure loose knobs and screws, etc.
* Alert electronics technician when problems are detected and monitor progress of the repair.
* Stockroom management - take charge of the stockroom.
* Keep hoods and counters clean, dishes washed and put away, wash-rinse-dry pipets in a timely fashion.
* Glassware and inventory organized and available, notify Chair when running low.
* Assist students and faculty in locating needed supplies.
* Perform and document safety equipment inspections (hood, eyewash, safety shower, etc.) periodically and maintain safety supplies in each lab, correct deficiencies or report them to Maintenance and Chemistry Chair and monitor progress of the repairs.
* Periodically check labs for things like leaking faucets or drain, report them to Maintenance and the Chemistry Chair and monitor progress of the repair.
* Maintain the chemical inventory.
* Provide copies of the computer file to Maintenance, Fire Department and others who require it.
* Update inventory/de-inventory at least weekly.
* Do a complete check of inventory and defrost refrigerators annually.
* Inspect reagent containers for secure labels, intact containers, tight lids and correct any problems.
* At least annually check appropriate stocks for peroxides, and neutralize them using established procedures, update and expand the procedures and the list of reagents to check.
* Coordinate the removal of spent reagents - combustibles to Maintenance for burning in the boiler, arrange for timely disposal of spent mercury, and coordinate with Chemical Hygiene Officer for removal of others.
* Supervise student stockroom assistants (aid for all facets of the job)
* In conjunction with faculty, develop new labs or adapt older ones to better fit learning objectives in courses.
* Create and maintain lab prep manuals for all classes.
NMR Manager
* Perform regular inspection and maintenance (filling cryogens, shimming, etc.) of the 400 MHz NMR.
* Coordinate usage of the instrument among students and faculty
* Train users on proper operation and data workup for the instrument
Front Office Manager
Office manager job in Sheridan, WY
Job Description
At Advanced Registered Agent Group, we don't just hire for open roles-we hire for impact. If you're exceptional at what you do and align with our core values-ownership, precision, clarity, and dependable service-we want to meet you.
ROLE:
As the Registered Agent Office Manager, you'll take full ownership of our growing registered agent division, leading both operations and client service delivery across multiple states. This is not just an administrative role-it's a high-trust leadership position where you will be responsible for ensuring compliance, driving service improvements, and preparing our team for growth.
You'll work closely with the leadership team to elevate the quality, reliability, and reach of our services. From overseeing client renewals to tracking KPIs and expanding our internal systems, you'll be a cornerstone of our mission to deliver outstanding business compliance support. If you're an organized, dependable leader with experience in legal, administrative, or compliance environments, this role is built for you.
RESPONSIBILITIES:
Client Success & Compliance
Manage ongoing client relationships, ensuring accurate and timely renewals
Maintain compliance across all active accounts and jurisdictions
Provide clear, professional communication on legal filings, deadlines, and updates
Operational Ownership
Oversee the daily operations of our registered agent services across multiple states
Track and report key performance metrics bi-monthly
Assist with the setup and execution of legal filings and entity formations
Process Design & Team Growth
Build and improve internal systems to streamline service delivery
Recruit, train, and mentor team members as the department scales
Partner with leadership to launch new service offerings and expand reach
Administrative Leadership
Serve as the internal lead for all RA-related tasks, projects, and compliance
Maintain accurate records and documentation for legal and operational review
Own the standardization and refinement of client-facing workflows
RESULTS:
Registered agent operations run smoothly and with full legal compliance
Clients experience timely communication, renewal reminders, and accurate service delivery
Department scales with new systems, personnel, and offerings
KPIs are tracked and reported consistently to leadership
Team members are hired, onboarded, and coached effectively
Leadership is supported by a proactive, organized operator
Requirements
2-5 years experience in compliance, legal services, or administrative operations
Proven ability to manage workflows, communicate professionally, and meet deadlines
Strong organizational skills and attention to detail
Experience using tools to track performance, automate tasks, and ensure compliance
Self-directed, dependable, and motivated to take ownership
Strong written and verbal communication skills
Interest in team leadership and cross-functional collaboration
SCHEDULE:
Full-time, Monday-Friday
Onsite at our Sheridan, WY office
Benefits
$55,000 base salary + Performance-based bonuses
Paid time off
Opportunities for professional development
Leadership opportunity in a growing division
Supportive, mission-driven team
Manager - Business Growth Enablement
Office manager job in Pierre, SD
At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.
Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.
American Express is a leading global payments, network, and travel company, backed by one of the world's most recognized brands. American Express is unique in the payments industry as an issuer of cards as well as a worldwide network that processes millions of merchant transactions daily. We offer the broadest array of charge, credit, prepaid and co brand cards for consumers, small businesses, midsize companies, large corporations and many of the biggest companies in the world. Global Commercial Services (GCS) is a core operating group of American Express and has delivered robust growth over the past decade. GCS partners with corporate clients to help them manage travel expenses and make purchases through proprietary payment solutions and expense management tools.
The **Global Corporate Payments B2B Expansion / Deal Advisory Manager** will be responsible for expansion sales across our large and most strategic customers in US markets within our Global Commercial Services (GCS) division.
**Overall responsibilities:**
+ Growing and entrenching business by expanding or cross selling the American Express B2B payment suite to existing GCG/LM clients.
+ Responsibilities will also include working closely with Global and Large (G&L) CLM teams to identify top B2B opportunities, enhance customer relationships to drive program growth, profitability and client satisfaction.
+ Role will be required to partner with key SMEs within American Express to ensure robust payment programs are achieved and implemented.
+ Ongoing program oversight to ensure sustainable supplier management will be a critical component of long term responsibility.
+ Strong relationship and program management skills will also be required to facilitate SME involvement in designing and implementing robust programs.
+ The candidate must have the ability to build relationships with key decision makers within existing payments programs to demonstrate the value drivers of American Express payment tools.
+ The candidate will work closely with our GMNS (MA, COE, CLM) partners to drive enablement success.
+ The candidate will be responsible for leading key discussions focused on integrating B2B tools with organization's ERP systems as well as conducting full P2P work stream discussions.
+ The candidate should have a good understanding of our clients technical environments, including ERP systems, procurement systems and P2P solutions
**Qualifications:**
+ Strong track record of identifying and closing complex B2B deals with proven results
+ Effective communication skills taking a consultative approach to service, sell, entrench and drive success
+ Strong interpersonal skills to partner with American Express SMES to consult with the client about best practices and other B2B solutions
+ Ability to build relationships and effectively communicate with Procurement, Finance and Treasury professionals
+ Strong interpersonal skills to identify and share best practices
+ Experienced at leading and executing on sales strategies, presentations and subsequent negotiations
+ Strong financial and analytical skills
+ Experienced in sourcing and qualifying leads and managing a pipeline of multiple accounts, researching and understanding customer needs, and planning strategically to close the sale through solutions selling
+ Proven as tenacious, focused and results-oriented
+ Must be able to work in a virtual environment
**Qualifications**
Salary Range: $103,750.00 to $174,750.00 annually bonus benefits
The above represents the expected salary range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.
We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
+ Competitive base salaries
+ Bonus incentives
+ 6% Company Match on retirement savings plan
+ Free financial coaching and financial well-being support
+ Comprehensive medical, dental, vision, life insurance, and disability benefits
+ Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
+ 20 weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
+ Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
+ Free and confidential counseling support through our Healthy Minds program
+ Career development and training opportunities
For a full list of Team Amex benefits, visit our Colleague Benefits Site .
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
US Job Seekers - Click to view the " Know Your Rights " poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: ***************************
Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions
**Job:** Sales
**Primary Location:** United States
**Schedule** Full-time
**Req ID:** 25022862
BGT Office Manager
Office manager job in Britton, SD
Job Description
Office Manager - Britton Gratin Terminal Location
Full-Time | Monday-Friday, 8:00 AM-4:30 PM (Extended hours required during fall harvest)
The Office Manager position at our Britton location is a full-time role responsible for ensuring efficient office operations and supporting accounting functions within our grain division. This position requires strong organizational, analytical, and communication skills, as well as the ability to provide exceptional customer service to patrons and vendors.
Position Objective
The Office Manager is responsible for maintaining office efficiency in a manner that optimizes the cooperative's market share and performance, enhances operational effectiveness, and supports the cooperative's mission and goals through professional, courteous, and accurate service.
Essential Responsibilities
Perform daily accounting and recordkeeping functions related to grain and agronomy operations.
Accurately process data entry for scale tickets, purchase contracts, and intercompany truck transfers.
Prepare and issue grain checks and settlements.
Enter shipments and apply them toward sales contracts.
Run and distribute patron reports, including year-end reporting as required.
Assist with accounts payable and receivable processes.
Enter train shipments, including grades to commission companies, and process toward contracts.
Maintain a professional and organized office environment, including timely filing of all paperwork.
Provide prompt and courteous service to patrons and vendors.
Update and maintain W-9 forms for new and existing customers and vendors.
Report any customer complaints or concerns promptly to the supervisor.
Ensure compliance with all cooperative policies and applicable federal, state, and OSHA regulations.
Perform additional duties as assigned by management.
Qualifications
Required Qualifications
Proficiency in Microsoft Word and Excel; ability to perform accurate 10-key data entry.
Associate degree in accounting, bookkeeping, or office administration, or 3-5 years of equivalent experience.
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.
Proven ability to multi-task and work collaboratively in a team environment.
Commitment to providing outstanding customer service.
Willingness to learn and adapt to new computer software and process changes.
Preferred Qualifications
Previous experience in an agricultural cooperative or similar accounting/office management role.
Physical Requirements
This position requires extended periods of sitting and computer use, which may cause muscle strain. Occasional lifting of office supplies and materials is required.
Compensation and Benefits
We offer a competitive compensation and benefits package, including health insurance, retirement plan options, paid time off, and other employee benefits.
Additional Information
This is a drug-free workplace. Successful candidates will be required to complete a pre-employment drug screening prior to beginning employment.
#hc206613
Business Manager - Engineering & Applied Science Deans Office
Office manager job in Laramie, WY
Join Our Campus Community!
Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!
Why Choose Us?
At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:
Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.
At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary.
JOB TITLE:
Business Manager
JOB PURPOSE:
Manage the financial and human resource functions for the College of Engineering and Applied Science's Business Office working with department heads and principal investigators of designated departments. Responsible for unrestricted operating, designated operating, SER, Foundation, and grant funding for each designated department. Prepare financial analysis and projections, develop budgets and provide detail reports. Supervise staff of designated departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Manage financial accounts for the CEAS Business office working with department heads and principal investigators of designated departments. Maintain detailed, accurate records for research project/grants, SER funding, Foundation funding and industry support. Prepare reports with financial analyses and future projections for the dean and center leaders. Provide systematic reports of current financial status. Build budgets and write justifications for research and industry proposals. Prepare all documents related to procurement, expenditures and receivables. Serve as a resource for faculty and staff interpreting university and college policies and procedures for financial operations.
Manage the human resource functions working with department heads and principal investigators (PIs) on determining personnel needs and preparing cost analyses as part of the strategic planning for each center component. Perform personnel activities including payroll documents, personnel activity reports, and leave records (DHR responsibilities). Serve as the resource for immigration issues working with graduating students to apply for optional practical training (OPT) visiting scholars (J-1) visas with International Students and Scholars and H-1 visas with the Faculty Immigration Coordinator
Work on projects in consultation with the Dean, Director of Business Operations and/or supervisor providing statistical data, financial information and generating special reports.
Supervise daily operations and staff in areas of responsibility. Train and work with staff to stay current on UW policies and procedures.
SUPPLEMENTAL FUNCTIONS:
Conduct special projects, as directed.
COMPETENCIES:
Decisiveness
Individual Leadership
Meeting Membership
Quality Orientation
Technical/Professional Knowledge
Work Prioritization & Management
MINIMUM QUALIFICATIONS:
Education: Bachelor's degree in Accounting, Business Administration, or a related field; or equivalent combination of education & experience
Experience: 2 years work-related experience
DESIRED QUALIFICATIONS:
Strong organizational skills
Experience with UW policies and procedures
Experience with Payroll and Human Resources
Experience with Sponsored Programs and grant accounting
Excellent verbal, written, and interpersonal skills
Strong attention to detail
REQUIRED APPLICATION MATERIALS:
Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:
Cover letter
Resume or C.V.
Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).
This position will remain open until filled. Complete applications received by 12/1/2025 will receive full consideration.
Due to a current system limitation, you may only be prompted to upload your resume/CV and a Cover Letter. To ensure your application is complete, we recommend you put all of your application materials into one file with your cover letter. However, if you're experiencing any issues in doing so, please send any additional application materials to ****************, and a recruiter will manually add them to your application packet. To help us process your application more efficiently, please include the 6-digit job ID number (located at the bottom of the job posting) in your email.
WORK LOCATION:
On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus.
WORK AUTHORIZATION REQUIREMENTS:
The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.
HIRING STATEMENT/EEO:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at ************ or email ****************.
ABOUT LARAMIE:
The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range and the metropolitan Denver area. Laramie's beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit ************************
Auto-ApplyOffice Manager
Office manager job in Sioux Falls, SD
Description
The Office Manager at Dave's Construction, LLC-a Jackson Infrastructure Services LLC company-plays a vital role in supporting both office and field operations. This position is located at 5104 N Harvestore Rd, Sioux Falls, SD 57107, and encompasses a wide range of responsibilities designed to ensure efficient workflow and compliance with company policies. The right person in this role will be a self-starter who takes initiative on open tasks.
Core ResponsibilitiesAdministrative & Financial Support
Maintain a general understanding of construction billing processes to support accurate financial transactions.
Assist with setting up vendors, customers, and jobs to facilitate project execution.
Handle vehicle licensing, registration, and Department of Transportation (DOT) reporting requirements.
Submit desktop deposits to the local bank to ensure timely financial processing.
Consistently maintain confidentiality regarding unit pricing, contract values, and HR/payroll matters.
Human Resources & Payroll
Serve as the local HR representative, acting as a liaison between local employees and Corporate HR for inquiries and guidance.
Act as the local payroll representative by helping crews submit timecards accurately and on time, and by submitting per diem requests for traveling employees to Corporate Payroll.
Information Technology Support
Provide first-level IT help by assisting with password resets and mobile device support, and escalate complex issues to the Corporate IT department as needed.
Communication & Relationship Management
Answer and direct calls at the main office to ensure smooth communication.
Cultivate positive working relationships with project managers, employees, owners, engineers, subcontractors, and other vendors involved in contracts.
Contract and Project AdministrationPre-Bid & Pre-Construction Activities
Review pre-bid and pre-construction notes, identifying unusual requirements for the Project Manager's attention, such as SWPPP responsibilities or certified wage report requirements, which may impact labor pricing and project expenses.
Make note of important contract details, including contract days and liquidated damages amounts.
Work with the Corporate Contract Manager to obtain bid and performance bonds and prepare contract documents for signatures.
Assist in onboarding new partners and material suppliers, and in preparing subcontracts.
Project Execution & Field Coordination
Work closely with Project Managers in the field to ensure completion of all contract units.
Collect and record all field production data from crews throughout the project.
Collect, reconcile, and record subcontractor and in-house crew production, regularly verifying units completed against invoices.
Submit subcontractor invoices to corporate Accounts Payable and resolve any billing-related questions during the project.
Submit production information to Project Engineers and reconcile completed units with invoices sent to owners.
Work with the Contract Manager during the project to process necessary change orders at both the contractor and subcontractor levels.
Compile all production per contract terms and submit billing packages for efficient and accurate customer invoicing.
Project Closeout
Collaborate with the Contract Manager to prepare closing documents for signatures, including lien releases with subcontractors and material suppliers.
Coordinate the release of retention with customers.
Work with Accounts Payable to ensure subcontractors submit proper paperwork and assist in the release of retention.
Office Manager
Office manager job in Edgemont, SD
Full-time Description
Office Manager
FLSA Classification: Non-Exempt
The Office Manager supports the South Dakota and Wyoming project teams by managing day-to-day office operations, coordinating and support community engagement, and providing key administrative and regulatory support for uranium exploration, permitting, and project development activities. This role is instrumental in ensuring smooth coordination between corporate offices, field teams, regulatory agencies, and community stakeholders. The ideal candidate will have a strong administrative background, excellent organizational skills, and an understanding of the permitting and community engagement processes
KEY RESPONSIBILITIES
Office & Administrative Management
Oversee daily operations of the office ensuring a professional and efficient work environment.
Manage office logistics, supplies, and vendor relationships and provide any needed support for other departments
Coordinate scheduling, travel arrangements, and meeting logistics for project and permitting teams.
Maintain project documentation, correspondence, and regulatory files in compliance with company standards.
Serve as a liaison between field staff, project management, and corporate departments
Gather and maintain monthly reports and all reporting tracking in general
Engagement & Team Support
Collaborate with communications and permitting team to support outreach and engagement.
Organize and facilitate all necessary meetings, travel and stakeholder engagement initiatives
Support HR in onboarding and training logistics for new hires and contractors.
Promote internal communication and collaboration between the regional office and corporate headquarters
Permitting & Regulatory Support
Provide administrative support for state and federal permitting processes (e.g., NRC, EPA, BLM, state environmental agencies).
Track permit applications, renewals, and compliance requirements related to uranium exploration and in-situ recovery (ISR) projects.
Assist with preparation and submission of permit documentation, reports, and public notices.
Maintain a detailed database of regulatory timelines and key contacts with state and federal agencies.
Community & Stakeholder Engagement Support
Collaborate with the community engagement team and staff and assist in the coordination of logistics for community meetings, public hearings, and stakeholder consultations.
Assist the team as necessary for sponsorship activities, open houses and other initiative as directed by the team
Support outreach initiatives with tribal governments, local landowners, and community organizations.
Maintain professional relationships with external stakeholders to support responsible project development.
Requirements
QUALIFICATIONS
Education: Associate or bachelor's degree in business administration, or equivalent experience
Environmental Studies, Communications, or related field (or equivalent experience).
Experience: 3+ years of office management or administrative experience, preferably
Excellent organizational, communication, and multitasking skills.
Proficiency in Microsoft Office Suite, Teams, and project tracking software
Ability to handle sensitive information with discretion and professionalism.
Comfortable interacting with government agencies, consultants, and community representatives.
Office Manager
Office manager job in Laramie, WY
The position is a central point for all school activities and information, and requires working with a variety of people, both adults and students. Must also have excellent communication skills and accurately share necessary information with appropriate parties while maintaining strict confidentiality, demonstrating trustworthiness, and understanding the processes and procedures of both the school and the agency. Reflect the ability to multitask and complete assignments at the will and discretion of the Principal.
* Minimum 21 years of age at the time of hire.
* Driving record of no more than two moving violations or at-fault accidents in any combination in the past three years, and no major moving violations within the past three years.
* Clear criminal background and child abuse registry checks.
* Extensive experience utilizing various applications within the MS Office Suite, including Word, Excel, PowerPoint, and Outlook, to enhance productivity and improve communication.
* Strong written and oral communication abilities, enabling effective interaction with diverse audiences.
* Proven background in building positive relationships and fostering collaboration within teams.
* Highly organized with the ability to manage multiple tasks and priorities efficiently.
* Demonstrated success in meeting deadlines and optimizing productivity through effective time management.
Office Administrator
Office manager job in Sioux Falls, SD
Job Description
Intro:
Are you a fun, organized, proactive professional who loves keeping teams running smoothly? Join Central Payments as our Office Administrator, where you'll support Human Resources and members of the executive team while helping sustain an efficient, welcoming, and well-organized office environment.
What You'll Do:
Provide comprehensive administrative support to the executive team and Human Resources, including calendar coordination, confidential correspondence, meeting preparation, travel arrangements, and expense reporting.
Serve as the primary point of contact for office operations-greeting visitors, managing entry calls and access, overseeing mail and packages, and maintaining office supplies and general workspace organization.
Coordinate company meetings and events, including compliance and Board meetings, senior management meetings, partner visits, off-sites, and all-staff gatherings.
Support HR processes by posting positions, coordinating interviews, managing requisition details, creating onboarding materials, and preparing new-hire swag.
Manage company schedules and shared calendars, including conference room bookings.
Create and update visual materials (TV graphics, menus, seating charts, org charts) using Canva and similar tools.
Assist with payroll reminders, expense reporting, Brex submissions, and maintaining accurate and confidential HR and administrative records.
Collaborate with property management on cleaning or facility needs and handle additional projects or duties as assigned.
Why You Should Join Us:
You'll play a key role supporting both leadership and HR in a fast-growing fintech environment.
You'll be part of a collaborative team that values efficiency, problem-solving, and positive office culture.
You'll have opportunities to learn, grow, and take ownership of office and HR operations.
What You Bring:
Strong organizational skills with the ability to manage multiple priorities with excellent attention to detail.
Outstanding interpersonal skills and the ability to build relationships with staff, board members, and external partners.
Clear, professional verbal and written communication abilities.
A proactive mindset with strong problem-solving and decision-making skills.
Emotional maturity and the ability to handle confidential information with discretion.
A resourceful, adaptable team player who also excels working independently.
Ability to thrive in a fast-paced environment and consistently meet deadlines.
A forward-thinking approach with a knack for identifying opportunities and solutions.
Qualifications:
High school diploma or equivalent required; Associate's degree preferred.
5+ years of executive-level administrative or clerical experience, or an equivalent combination of education and experience.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and Canva.
Ability to occasionally lift or move up to 20 pounds.
What We Offer:
A workplace that values creativity, initiative, and fresh ideas.
Opportunities for professional growth and development
A supportive team culture where your voice is heard.
Office/Sales
Office manager job in Mills, WY
Job DescriptionJoin Our Team at Acme Sheet Metals in Wy WY!
Are you a motivated individual with a passion for sales and a knack for office organization? Do you thrive in a fast-paced environment and enjoy working as part of a team? If so, you may be the perfect fit for our Office/Sales position at Acme Sheet Metals in Wy WY!
Job Responsibilities:
Manage incoming sales inquiries and provide excellent customer service
Coordinate with production team to fulfill customer orders
Maintain organized office and inventory records
Assist with general office duties as needed
Participate in sales meetings and strategy sessions
Qualifications:
Prior experience in sales or office administration preferred
Excellent communication and organizational skills
Ability to multitask and prioritize tasks effectively
Proficiency in Microsoft Office suite
Team player with a positive attitude
About Us:
At Acme Sheet Metals, we have been a trusted provider of high-quality sheet metal products for over 20 years. Our commitment to excellence and customer satisfaction sets us apart from our competitors. We take pride in our craftsmanship and attention to detail, ensuring that each product meets the highest standards of quality and durability.
Our team is dedicated to providing exceptional service to our customers, whether they are looking for a custom metal fabrication solution or need assistance with a standard order. We value integrity, collaboration, and innovation in everything we do, and we are always looking for talented individuals to join our growing team.
If you are looking for a rewarding career in the sheet metal industry, Acme Sheet Metals is the place to be. Join us in Wy WY and help us continue to deliver top-notch products and service to our valued customers.
#hc194491
Billing Services Manager (Onsite, Patient Call Center)
Office manager job in Cheyenne, WY
Job Description
A Day in the Life of a Billing Services Manager:
This position directs the collection of either physician, facility or patient billing accounts receivable. Provides administrative and technical direction to staff ensuring maximum cash flow and maintain low receivables for the individual department while maintaining lean methodologies.
Why Work at Cheyenne Regional?
ANCC Magnet Hospital
403(b) with 4% employer match
21 PTO days per year (increases with tenure)
Education Assistance Program
Employer Sponsored Wellness Program
Employee Assistance Program
Loan Forgiveness Eligible
Here Is What You Will Be Doing:
Manages the collection and adjudication process of billing revenues for the company by performing billing, collection and accounting activities necessary to ensure positive cash flow and to maintain the days of revenue accounts in receivables at or below the industry trends.
Manages overall project development activities internally or when partnering with external vendors or consultants.
Keeps management well informed by communicating status and potential problems of each area of responsibility.
Analyzes data, prepare reports and make recommendations.
Decreases patient complaints and increases patient satisfaction. Works across billing departments to ensure accurate and timely billing operations. Create and collaborate effective problem-solving techniques.
Manages personnel actions including interviewing and selection of new staff, training and personnel evaluations. Improves departmental operations by developing personnel skills, analytical skills and technical knowledge.
Works directly with organizational department/vendors to coordinate efforts in minimizing adjustments, communicating denials, and reconciliation of files.
Ensures company compliance with current regulatory requirements. Keeps current with rules, guidelines, and regulations with CMS. Reviews, assesses and updates policies and standard work/procedures ensuring regulatory standards are maintained.
Holds responsibility for evaluating all billing office contractual requirements in regards to regulatory requirements and company policies and procedures; and for providing transition support to new departments within Cheyenne Regional. Responsible for managing implementations and transitions of new departments, vendors, and/or clinics.
Provides operational leadership and maintains a cost-efficient operation including timely and appropriate budget preparation, expense control and effective management in the allocation of resources.
Adheres to established leadership competencies, service standards and reinforces excellence in those standards with subordinates.
Promotes and participates in LEAN practices and strategies.
Desired Skills:
Excellent verbal, written and interpersonal communication skills
Ability to manage multiple competing priorities in a dynamic, demanding environment.
Ability to complete goals and meet deadlines
Strong knowledge of Healthcare billing, lean daily management and day-to-day operations
Knowledge of medical terminology
Knowledge of medical insurance laws and guidelines, insurance policies, coverage types and payment policies
Ability to evaluate payor remits for accuracy in accordance with payor guidelines
Ability to audit and to create spreadsheets to analyze and present data
Here Is What You Will Need:
Bachelor's degree or higher in business or finance and two (2) or more years of billing and/or revenue generating supervision
OR, Associate's degree in business or finance
and
four (4) or more years of billing and/or revenue generating supervision
OR, High school diploma (or equivalent certification from an accredited program)
and
six (6) or more years of billing and/or revenue generating leadership and/or supervision
One (1) or more years of experience in provider billing and/or facility-hospital billing and/or call center operations
Nice To Have:
Business coding experience
Certified Healthcare Financial Professional certification through (HFMA)
Additional billing, coding, or management certifications
Epic experience
Lean Management experience
About Cheyenne Regional
Cheyenne Regional Medical Center was founded in 1867 as a tent hospital by the Union Pacific Railroad to treat workers injured while building the transcontinental railroad. Today, we are the largest hospital in the state of Wyoming, employing over 2,000 people, and treating over 350,000+ patients from southeastern Wyoming, western Nebraska, and northern Colorado. We pride ourselves on patient and employee experience by living our core values of Integrity, Caring, Compassion, Respect, Service, Teamwork and Excellence to I.N.S.P.I.R.E. great health.
Our team makes a difference every day by providing trusted healthcare expertise through a passionate and I.N.S.P.I.R.E.(ing) approach with a personal touch. By living our values, we aim to achieve our goal of becoming a 5-star rated hospital, providing critical support and resources to our community and the greater region we serve. If you are eager to make a difference and passionate about healthcare, we encourage you to apply today!
Billing Services Manager (Onsite, Patient Call Center)
Office manager job in Cheyenne, WY
A Day in the Life of a Billing Services Manager:
This position directs the collection of either physician, facility or patient billing accounts receivable. Provides administrative and technical direction to staff ensuring maximum cash flow and maintain low receivables for the individual department while maintaining lean methodologies.
Why Work at Cheyenne Regional?
ANCC Magnet Hospital
403(b) with 4% employer match
21 PTO days per year (increases with tenure)
Education Assistance Program
Employer Sponsored Wellness Program
Employee Assistance Program
Loan Forgiveness Eligible
Here Is What You Will Be Doing:
Manages the collection and adjudication process of billing revenues for the company by performing billing, collection and accounting activities necessary to ensure positive cash flow and to maintain the days of revenue accounts in receivables at or below the industry trends.
Manages overall project development activities internally or when partnering with external vendors or consultants.
Keeps management well informed by communicating status and potential problems of each area of responsibility.
Analyzes data, prepare reports and make recommendations.
Decreases patient complaints and increases patient satisfaction. Works across billing departments to ensure accurate and timely billing operations. Create and collaborate effective problem-solving techniques.
Manages personnel actions including interviewing and selection of new staff, training and personnel evaluations. Improves departmental operations by developing personnel skills, analytical skills and technical knowledge.
Works directly with organizational department/vendors to coordinate efforts in minimizing adjustments, communicating denials, and reconciliation of files.
Ensures company compliance with current regulatory requirements. Keeps current with rules, guidelines, and regulations with CMS. Reviews, assesses and updates policies and standard work/procedures ensuring regulatory standards are maintained.
Holds responsibility for evaluating all billing office contractual requirements in regards to regulatory requirements and company policies and procedures; and for providing transition support to new departments within Cheyenne Regional. Responsible for managing implementations and transitions of new departments, vendors, and/or clinics.
Provides operational leadership and maintains a cost-efficient operation including timely and appropriate budget preparation, expense control and effective management in the allocation of resources.
Adheres to established leadership competencies, service standards and reinforces excellence in those standards with subordinates.
Promotes and participates in LEAN practices and strategies.
Desired Skills:
Excellent verbal, written and interpersonal communication skills
Ability to manage multiple competing priorities in a dynamic, demanding environment.
Ability to complete goals and meet deadlines
Strong knowledge of Healthcare billing, lean daily management and day-to-day operations
Knowledge of medical terminology
Knowledge of medical insurance laws and guidelines, insurance policies, coverage types and payment policies
Ability to evaluate payor remits for accuracy in accordance with payor guidelines
Ability to audit and to create spreadsheets to analyze and present data
Here Is What You Will Need:
Bachelor's degree or higher in business or finance and two (2) or more years of billing and/or revenue generating supervision
OR, Associate's degree in business or finance
and
four (4) or more years of billing and/or revenue generating supervision
OR, High school diploma (or equivalent certification from an accredited program)
and
six (6) or more years of billing and/or revenue generating leadership and/or supervision
One (1) or more years of experience in provider billing and/or facility-hospital billing and/or call center operations
Nice To Have:
Business coding experience
Certified Healthcare Financial Professional certification through (HFMA)
Additional billing, coding, or management certifications
Epic experience
Lean Management experience
About Cheyenne Regional
Cheyenne Regional Medical Center was founded in 1867 as a tent hospital by the Union Pacific Railroad to treat workers injured while building the transcontinental railroad. Today, we are the largest hospital in the state of Wyoming, employing over 2,000 people, and treating over 350,000+ patients from southeastern Wyoming, western Nebraska, and northern Colorado. We pride ourselves on patient and employee experience by living our core values of Integrity, Caring, Compassion, Respect, Service, Teamwork and Excellence to I.N.S.P.I.R.E. great health.
Our team makes a difference every day by providing trusted healthcare expertise through a passionate and I.N.S.P.I.R.E.(ing) approach with a personal touch. By living our values, we aim to achieve our goal of becoming a 5-star rated hospital, providing critical support and resources to our community and the greater region we serve. If you are eager to make a difference and passionate about healthcare, we encourage you to apply today!
Assistant Office Manager
Office manager job in Summerset, SD
Kona Ice of Black Hills
We are looking for a go-getter who will be a cheerful addition to our office. This person needs to be a multitasker who is detail oriented, customer service driven, and able to build lasting relationships with customers.
Assistant Office Manager Responsibilities:
Answer customer phone calls and emails
Provide pricing & book events
Schedule & confirm events
Assist owners with daily tasks
Prepare/deliver supplies as needed to trucks
Go out in trucks as needed to help with events
Help manage drivers/servers
Benefits:
Flexible schedule
FUN environment
Advancement opportunities
Office Administrator
Office manager job in Summerset, SD
Camping World is seeking an Office Administrator for our growing team.
The Office Administrator will help support the dealership with sales paperwork, payments, inventory and payroll.
What You'll Do:
Breakdown, post and submit funding paperwork for all Sales transactions
Process and post all cash receipts, credit card payments, scanned checks and ACH payments
Maintain Dealership inventory including stocking in new and used inventory, intercompany transfers and monthly floor plan audit
Process and facilitate all payroll and Human Resource paperwork for submission to corporate office
Sort, review and post all vendor invoices and credit card transactions with correct GL coding
Perform /oversee title work process and procedures including MSOs, POAs and other documentation, fees and related sales tax submissions
Prepare/ provide reports, schedules or requests for additional information on a timely basis to the Area Controller, corporate office or General Manager
Assist the General Manager in running an efficient, organized dealership
Maintain high standards of accuracy and assure compliance with company and other applicable policies and procedures
Provide excellent customer service and maintain vendor/customer relations
What You'll Need to Have for the Role:
Excellent knowledge of a variety of computer software applications in maintaining calendars, word processing, spreadsheets (MS Outlook, Word, Excel, Access, PowerPoint)
Knowledge of auto dealership accounting systems (IDS, ADP, Reynolds & Reynolds) strongly desired
Strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
High level of interpersonal skills to resolve A/P issues
Ability to handle sensitive and confidential information and situations
High level of demonstrated poise, tact and diplomacy
Strong written and verbal communication skills
Ability to interact and communicate with individuals at all levels of the organization
Knowledge of office administrative procedures and knowledge of use and operation of standard office equipment
Ability to work in a fast-paced environment with demonstrated ability to manage multiple competing tasks and demands
May hold up to 25 lbs and/or move up to 50 lbs. with assistive devices
Pay Range:
$21.38-$25.84 Hourly
In addition to competitive pay, we offer Paid Time Off, 401(k), an Employee Assistance Program, Good Sam Roadside Assistance, discounts, paid parental leave (if eligibility is met), Tuition Reimbursement (if eligibility is met), and on the job training opportunities. Full-time associates are offered a comprehensive benefit package including medical, dental, vision and more! Part-time associates are offered access to dental & vision coverage! For more information please visit: ******************************
We are an equal employment opportunity employer. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, veteran or uniformed service-member status, genetic information, or any other basis protected by applicable federal, state, or local laws.
Auto-ApplySow Farm Office Coordinator - Elm Valley
Office manager job in Conde, SD
Objective: Prepare and setup food for staff. Cleaning interior rooms as assigned in farm. Production data entry, working closely with the staff needs within job description. Help to maintain PIPESTONE core values throughout the farm.
Essential Functions:
Communicating effectively verbally and in writing as appropriate to the needs of the audience
Act as a mentor to help build healthy relationships with the team
Maintain meal plan within a monthly and per person budget
Create meal plan for one month in advance
Prep and cook lunch Monday -- Friday with leftovers prepared/portioned for weekend staff.
General cleaning of interior spaces of the farm
Sort, wash, dry, fold and organize daily laundry
Monitor inventory and order supplies for food prep and kitchen needs
Attention to detail and ability to multi- task
Data entry and ability to work with company computer programs
Physical Requirements:
Stand, walk and be on feet 8 to 10 hours per day.
Frequently bend, reach, squat and kneel.
Frequently use one or both hands/arms to grasp or pull.
Frequently lift objects weighing 3 to 40 pounds.
Occasional bend while pulling and/or lifting objects weighing up to 40 pounds.
Interacting with computers to enter information into database
POSITION SPECIFICATIONS
Education: Knowledge of administrative and clerical procedures.
Experience: Experience working in food service. Previous data entry and Excel experience. Livestock background will be helpful, but not required.
Training: Food Safety ***************************************
mypipestone courses as assigned
Work
Environment: Agricultural swine environment in rural area
Noise levels that require hearing protection in some areas
Gestation, farrowing, and small swine care processes as needed
Easy ApplyBusiness Manager - Granite 550
Office manager job in Casper, WY
* National Apartment Association's Top Employer of
2023 - 2024 - 2025
*
The Olympus Property Difference
Compassion plays a part in everything we do, in every interaction, at every level. Kind acts for our residents. Respect for our employees. Courtesy for our partners.
We pride ourselves on being #OlympusProud, and to us, culture is everything. Each of our team members contributes to continued success and is dedicated to ensuring we surpass every expectation so that we can commit to providing opportunities for growth, rewards, and recognition.
The Business Manager (Property Manager) manages all aspects and operations of the property, including creating budgets and financials, ensuring exceptional resident satisfaction, and fostering successful relationships with vendors, partners, and investors.
In this role, you will oversee a team of office and maintenance employees and work closely with Regional Leadership to meet established personal, team, and asset goals throughout the year.
Your Purpose & General Responsibilities:
Embody the Olympus Property Core Values:
Customer Care
Teamwork
Trust
Family
Fun
Managing the financial performance of the property by overseeing rents, occupancy and expenditures
Managing, training and counseling onsite staff effectively
Analyzing monthly performance and budget projections and discussing strategies with the Regional Manager and Regional VP
Completing annual asset business plans and budget forecasts
Reviewing, understanding and reporting financial information
Cultivating and executing marketing techniques and budgeting
Supervising resident retention, renewal and leasing programs to maintain maximum occupancy
Training and mentoring office staff in effort to implement sales and marketing materials and strategies
Providing direction and oversight to property maintenance staff
Motivating the team to stay in compliance, while creating the Olympus Culture for residents and team members alike
Ensuring that buildings, units, amenity space conditions are in market ready condition
Performing regular inspections of managed property
Bidding, negotiating and managing vendor service contracts and one-time projects
Providing additional reports as required
Promoting and teaching safe work-place practices
Multitasking to meet deadlines in a timely and organized manner
Working a flexible schedule
Touring the community with clients, vendors, and staff when needed
Essential Needs for Granite 550:
Available Full-time, Monday - Friday (hours will vary between 8:00 AM - 6:00 PM)
Flexibility for after-hours resident events and/or emergencies
Minimum 2 Years of multifamily Property Manager experience; Luxury A-Class experience preferred
RealPage/Knock/Onesite Software experience strongly preferred
Benefits & Perks:
Medical, Dental, & Vision Coverage
Educational Assistance & Tuition Reimbursement*
Pet Insurance
401(k) with Employer Matching*
Short-term & Long-term Disability
Critical Illness & Accidental Injury Coverage
Life & AD&D Insurance
Paid-Time Off Program
Apartment Rental Allowance
Sabbatical
Career Pathing
Budget Camp & Leadership Conferences
Team Building & Annual Events
Opportunities for Growth
Fun “Culture Days”!
What's AWESOME about Olympus?
Well - ask our employees! Based on our employees' welcome feedback, we continue to create and see a trustworthy, family-oriented, fun environment unfold in our communities nationwide. Over the years, Olympus has cultivated an employee culture that promotes collaboration where ideas are openly shared and employees are happy to be engaged. We are proud to demonstrate that our onsite teams, our home-office teams, and our owner-operators are all ONE big team!
Initial pay range (based on location, experience, etc.): $70,000 - $75,000/per year
This position is eligible to receive incentives of monthly commissions, quarterly, and annual bonuses!
Olympus Property is an equal opportunity employer.
INDWY
Auto-ApplyPastorate Business Manager
Office manager job in Chamberlain, SD
Do you desire to use your administrative gifts to further the mission of the Church?
Our Lady of Grace Pastorate in Chamberlain, SD is seeking a Catholic missionary disciple to serve in the full-time role of Pastorate Business Manager. The Business Manager oversees the financial, administrative, and operational systems of Our Lady of Grace Pastorate to ensure full compliance with Church, state, and federal regulations. This includes managing accounting functions, budget planning, recordkeeping, and human resources. The Business Manager ensures that the pastorate maintains accurate documentation, meets diocesan policy requirements, and operates with integrity and transparency in all business matters.
Responsibilities include incorporating a personal expression of the Bishop's vision of being a lifelong Catholic missionary disciple through God's love, while advising the Pastor on financial decisions, maintaining essential HR compliance practices, and managing administrative workflows that support the Church's mission. The Business Manager ensures that all legal, procedural, and operational elements of employment are upheld. This role is essential for ensuring good stewardship of resources and supporting the day-to-day functioning of the pastorate.
Key Responsibilities
Financial Management
Manage all accounting functions across the pastorate, including accounts payable and receivable, reconciliations, financial reporting, and grant tracking, ensuring compliance with Church, state, and federal regulations.
Oversee budget development and financial planning in collaboration with the Pastor and Finance Councils; prepare quarterly reports and guide responsible stewardship of all funds.
Maintain accurate general ledger entries, reconcile accounts regularly, and submit required diocesan reports and annual filings, including W-2s, 941s, and 1099s.
Manage and approve supply orders across the pastorate, including liturgical, office, and operational needs, in collaboration with administrative assistants and in alignment with parish budgets.
Administrative Leadership
Supervise office operations, ensuring efficiency, consistency, and alignment with diocesan policies and procedures.
Maintain financial and administrative records according to diocesan retention policies; manage secure access to technology systems, keys, and office resources.
Support ongoing diocesan compliance efforts, including the Safe Environment audit and parish operational assessments.
Human Resources
Manage human resources responsibilities, including payroll processing, personnel recordkeeping, and ensuring compliance with diocesan HR policies.
Maintain accurate and confidential documentation for all employees, including personnel files, evaluations, Safe Environment compliance, onboarding, and offboarding personnel materials.
Oversee updates to the Employee Handbook in collaboration with the Diocese to ensure clarity and alignment with current policy.
Assist the Pastor with the logistical aspects of hiring and onboarding, ensuring that all necessary steps, including background checks and diocesan requirements, are fulfilled.
Act as the contact for HR-related matters, working closely with the leadership team to uphold a supportive, mission-driven workplace culture.
Collaboration & Communication
Serve as a financial and administrative advisor to the Pastor, providing insight for planning and major initiatives across the pastorate.
Coordinate with the leadership team and pastorate directors to provide support for events and ministry programs as needed.
Attend Finance Council meetings and other board or committee meetings as assigned; represent the business office with clarity and professionalism.
Mission Support
Communicate and model the vision of the Diocese and the Pastorate, promoting the call to be lifelong Catholic missionary disciples through God's love.
Provide guidance and support to ensure that all financial and administrative decisions reflect the values and stewardship expected within the Catholic Church.
Essential Qualifications
Primary
Practicing Catholic in full communion with the Church, who actively witnesses to the faith through personal and professional conduct.
Committed to living out the vision of being a lifelong Catholic missionary discipleship through God's love.
Demonstrates strong leadership, interpersonal, and problem-solving skills.
Knowledgeable in Catholic Church teaching, especially as it relates to stewardship and ethical financial management.
Education & Experience
A bachelor's degree in accounting, finance, or business administration is required.
Minimum of 3-5 years of experience in financial and business administration, with experience in budget development, staff supervision, and parish or nonprofit settings preferred.
Prior experience in human resources, payroll, and long-range planning is beneficial.
Knowledge, Skills, & Abilities
Strong understanding of accounting principles, investment strategies, and financial reporting practices.
Proficiency with budgeting software, Microsoft Office Suite, and database systems.
Ability to lead teams, communicate clearly, and manage multiple priorities with attention to detail and deadlines.
Capacity to work collaboratively within a leadership team while maintaining confidentiality and professionalism.
Willingness to represent the pastorate at diocesan, regional, or public meetings as needed.
Job Conditions/Physical Demands
Ability to sit, stand, walk, climb stairs, bend, and perform routine office tasks.
Must be able to lift and carry up to 30 lbs., occasionally.
Must be able to work at a computer for extended periods and operate standard office equipment.
Flexible schedule required, including occasional evening or weekend hours for events or deadlines.
Regular travel within the pastorate and occasional diocesan travel are required.
TO APPLY:
Interested candidates should submit a cover letter and resume to Kyndra Hosek at khosek@sfcatholic.org. Additional information may be obtained by calling Kyndra at (605)734-6122 ext. 2220.