Office manager jobs in Ringwood, NJ

Come join one of the "Top 10 Emerging Groups to Watch", as voted by Group Dentistry Now! We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Benefits for Full Time Employment: Health Insurance, Bonus Pay, PTO, Paid Holidays, 401(K) and more! Responsibilities Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Liaison with the HR department Maintain office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced and paid on time Manage office General and Administrative budget, ensure accurate and timely reporting Provide general support to visitors Assist in the onboarding process for new hires Address employees' queries regarding office management issues (e.g. stationery, Hardware and travel arrangements) Liaise with facility management vendors, including cleaning, catering and security services Skills Minimum 2 Years Proven experience as an Office manager, Front Office Manager or Administrative Assistant Dental Office Management experience preferred Knowledge of office administrator responsibilities, systems and procedures Proficiency in MS Office (MS Excel and MS Outlook, in particular) Hands on experience with office machines (e.g. fax machines and printers) Familiarity with email scheduling tools, like Email Scheduler and Boomerang Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements High School degree Bilingual in Spanish and English preferred Salary is commensurate with experience; Range $25-30 This position is for our Haledon, NJ office.

Job DescriptionBenefits: Employee discounts Flexible schedule Free uniforms Job Title: Part-Time Dental Office Manager Schedule: [ 23 days per week, 2 Saturdays a month] Compensation: [$25-$32 per hour] as per experience Job Summary: We are seeking an experienced and organized Part-Time Dental Office Manager with a strong background in front desk operations to join our team. The ideal candidate will ensure smooth daily operations, deliver exceptional patient service, and support the clinical team with administrative efficiency. Key Responsibilities: Manage day-to-day front desk operations including scheduling, patient check-in/check-out, and phone handling Maintain accurate patient records and ensure HIPAA compliance Coordinate staff schedules and support team communication Assist with onboarding and training of new front desk staff Provide leadership and problem-solving to ensure a positive patient experience Requirements: Minimum 3 years of experience in a dental front desk or office management role Proficiency with dental practice management software (Open Dental) Strong organizational, communication, and leadership skills Knowledge of dental insurance billing and claims processing Ability to multitask in a fast-paced environment Friendly and professional demeanor Preferred: Experience with treatment planning and case presentation

Job DescriptionWho We Are: At Diamond Braces, we believe in improving lives through healthier smiles. Our mission is to provide orthodontic care that is affordable, accessible, and delivered with amazing customer service-the 'AAA Experience.' We're committed to making every smile count, and we live by our “No Smile Left Behind” philosophy. At Diamond Braces, your career growth is our priority. We provide continuous opportunities to learn, advance, and take on new challenges. As part of our team, you'll have a clear path to success, with the support and resources you need to reach your professional goals while making a meaningful impact on our clients' lives. Dental Office Manager Are you a natural leader with a passion for organization and patient care? We're looking for a proactive, friendly, and detail-driven Dental Office Manager to lead our office and keep our practice running smoothly. If you thrive in a fast-paced environment, love working with people, and have experience in dental administration-this is your opportunity to make a real impact. Help us deliver outstanding smiles while building a positive and efficient office culture! Essential Functions: Team Management: Lead and manage the office team, ensuring smooth operations and fostering a positive work environment. Provide guidance, support, and motivation to team members. Training and Development: Oversee the training and development of staff, ensuring they have the skills and knowledge necessary to perform their roles effectively. Recruiting: Participate in the recruitment process, from interviewing potential candidates to making hiring decisions, ensuring the office is staffed with qualified and motivated individuals. Compliance and Regulations: Ensure the office complies with all relevant laws, regulations, and company policies, maintaining a high standard of practice. Patient Relations: Manage patient relations, addressing concerns and ensuring a high level of customer service is provided at all times. Financial Management: Oversee office budgets, billing, and financial reporting, ensuring financial goals are met. Inventory and Supplies: Manage the inventory of office and dental supplies, ensuring the office is fully stocked and operational at all times. Scheduling and Workflow Management: Optimize office scheduling and workflow to ensure maximum efficiency and patient satisfaction. Maintain Accurate Records: Ensure all patient and office records are maintained accurately and securely, in compliance with legal and regulatory requirements. Stay Flexible: Be ready to handle additional tasks as required, adapting to the dynamic needs of the practice. Qualifications: Experience in office management, preferably in a dental setting. Strong leadership and team management skills. Excellent communication and interpersonal abilities. Proficiency in office management software and technology. Understanding of compliance and regulatory requirements in a healthcare setting. Commitment to continuous learning and professional development. Benefits: Highly competitive compensation. Health, dental, and vision insurance. 401(k) retirement plan with company match. Paid time off and holidays. Performance-based bonus opportunities. Discounted orthodontic care for you and your family. Loan assistance for dental assistant school and continued education (CE). A fun, inclusive, and supportive culture where your career can thrive. Job Type: Full-time Compensation: Salary range starting at $62,000; final offer will be determined by experience and qualifications. Job Location: In-person; local travel between offices may be required. Work Hours: Monday-Thursday (8:30 am - 6 pm or 9:30 am - 7 pm), Friday (8:30 am - 5 pm), Saturday (8:30 am - 4 pm)

Job Title: Assistant Dental Office Manager Department/Location: Operations Reports to: Regional Vice President FLSA Status: Exempt ProSmile is one of the fastest-growing dental organizations, with a vast network of multi-specialty practices across New Jersey, Pennsylvania, Virginia, Michigan, Illinois, Wisconsin, Indiana, Washington D.C., and Maryland. Our practices are led by top-tier dentists who are committed to providing exceptional patient care while offering a supportive environment for dental professionals to thrive. We focus on delivering personalized, gentle care to our patients and creating a collaborative workplace with opportunities for mentorship, growth, and ongoing training. Position Summary ProSmile is in need of an Assistant Dental Office Manager who is looking to join a practice with a strong culture, compassionate and skilled dentists, and a support structure that creates an environment of learning and the autonomy to create change at the practice that brings about growth and success. We offer competitive pay based on experience with a great benefit package. As an Assistant Dental Office Manager, we give you the tools and support needed to ensure you are in the best position to be successful. A ProSmile Assistant Dental Office Manager is a unique opportunity to join a practice that is part of a larger growing organization and offers the ability to move up and take on higher positions within the company. Duties and Responsibilities: Maintains control of patient scheduling Addresses and resolves patient complaints Reviews patient charts making corrections with posting if needed Takes on the responsibility of the Treatment Plan Coordinator in some offices Has working knowledge of all insurances; handling of claims, attachments for claims Maintains collection controls and systems Oversees daily closeout functions as well as daily deposit with the corporate office Coordinates end-of-month functions with the corporate office & Dental Practice Manager Monitors patient A/R Ensures compliance with all company Policies and Procedures in office and communicates any changes in same to staff, schedules office staff meetings Coordinates staffing needs, scheduling, recruiting, interviewing, hiring, performance reviews and terminations in consultation with HR Department and Dental Practice Manager Contacts maintenance for all office equipment in need of repair for optimum function Following up on unresolved task Performs miscellaneous job-related duties as assigned Coordinating office needs with Dental Practice Manager Assistant Dental Office Manager - Qualifications High School diploma or GED required Experience using Outlook, Word Excel preferred Easily able to learn new technologies and systems required Performs miscellaneous job-related duties as assigned. Knowledge and Skills/Expected Competencies: Work experience in an administrative function and/or customer facing role required Working knowledge of dental or medical front desk duties and responsibilities preferable Previous dental office management work experience preferable Requires some flexibility in scheduling, such as the ability to work evenings and weekends as needed Benefits Summary At ProSmile, we are committed to supporting the health and well-being of our employees and their families. We offer the following benefits for Full Time Benefits Eligible Positions (35+ hours per week) and Part Time Benefits Eligible Positions (30-35 hours per week): Medical Insurance: Choice of five comprehensive Aetna medical plans, including options with low copays, deductible-sharing, and national provider networks. Dental Insurance: MetLife plans offering preventative, basic, major, and orthodontic coverage options. Vision Insurance: Davis and UHC vision plans with annual exams, eyewear allowances, and contact lens benefits. Flexible Spending & Health Savings Accounts: Pre-tax savings accounts for medical, dependent care, and healthcare expenses. Life & Disability Insurance: Employer-paid basic life and AD&D insurance, with voluntary life, short-term, and long-term disability plans. Additional Perks: Employee Assistance Program (EAP) Identity Theft & Fraud Protection Legal Support Services Discount Programs (including pet insurance, travel, theme parks, electronics, etc.) Wellness Programs Financial Wellness and Planning Tools Physical/Mental Demands and Work Environment The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk and use hands and arms to operate general office equipment (PC, telephone, file cabinets, copier, fax machine and printer). The employee may occasionally lift and/or move between 10 and 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. The employee may need to travel to healthcare practices. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually low to moderate. The Company reserves the right to modify the based upon its needs and may require the employee to perform functions beyond those mentioned above. Neither this job description nor any other communication creates an employment contract between the Company and the employee. Equal Employment Our culture encourages individual development, embraces an inclusive environment, rewards innovative excellence, and leads in provider and patient satisfaction. Prosmile values diversity, inclusion, and equity as matters of fairness and effectiveness. We are committed to hiring and retaining a staff that reflects the diversity of the communities we serve, fostering an inclusive working environment where staff of all backgrounds feel welcomed and engaged. ProSmile is an Equal Opportunity Employer and encourages applications from individuals underrepresented in the medical sector, including people of color, and persons with non-traditional work and educational experience. All who believe they meet the stated qualifications are invited to apply. Company Safety We believe that the best care for our patients starts with the best care for our employees. ProSmile is committed to proactively creating and maintaining an environment that is safe for our team and patients. Employees are required to wear Personal Protective Equipment (PPE) including face masks, gloves, gowns, and more as needed and in accordance with CDC standards.

Job DescriptionBenefits: Paid time off 401(k) 401(k) matching About the Role We are looking for a detail oriented and people-focused Front Office Manager to join our expanding team! Youll be managing all of our frontdesk workflows - including patient scheduling and management, accounts receivables, inventory order placement and more. Youll become an expert at navigating our frontdesk and backdesk software, will be the first and last touchpoint with all patients (ensuring excellent service quality!), and ensure the frontdesk operations are running smoothly. If you have an eye for detail and are a people-person, this is the job for you! What Youll Do End-to-end frontdesk operations management Patient scheduling and management - ensuring all of our patients receive excellent, professional and friendly service from start to finish Insurance management - from applications to payment submissions, up through credentialing new doctors A touch of team supervision - doing a bit of quality control to ensure the complexities involved in medical POS and insurance management workflows managed by others are kept orderly Accounts receivables - ensure that our AR is managed in an organized and safe manner Accounts payables - work with our back office team to order essential dental supplies Work with our Directorr on workflow optimizations Ad hoc duties that will crop up during expansion Required Qualifications 4-7 years of frontdesk experience >3 years working with insurances, including claim submission, pre-authorization submission, checking patient eligibility and benefits and credentialing >1 year in a supervisory role - ensuring your team is well trained and workflows are being maintained Fluent in English and Spanish Excellent communication skills Intermediate to expert knowledge in Microsoft Office Suite - primarily Word and Excel People-person - you love to work with people, and can manage even the most difficult situations with a level-head and a smile Self-starter - can work well independently Detail oriented and very organized, as youll be managing several workflows in tandem Team player - we're a lean team and must work well together Reliable Preferred Qualifications Experience with EagleSoft Experience working in a clinical setting Experience with operatory treatment set up and an understanding of standard clinical procedures X-ray license, or experience taking X-rays About Us We're more than just a dental practice- we're a tight-knit community and dental practice dedicated to fostering love, compassion, and excellence in oral health care. Our lead dentist, Dr. Villalobos, is the epitome of professionalism, skill, and dedication. Her passion led her to graduate from the prestigious New York University College of Dentistry as she continuously pursues and participates in continuing education classes to stay up to date on new scientific findings and cutting-edge technologies. Her knowledge and 30+ years of experience, coupled with her unwavering passion, make her an expert in her field. Among our team members are several experienced doctors, including Dr. Patti and Dr. Suero, both graduates of Columbia University, with over 30 years of training and experience in North Jersey. Dr. Patti specializes in pediatric dentistry, while Dr. Suero focuses on serving the underserved Latinx community. With a patient-centered approach, we prioritize individual needs and preferences, striving to exceed expectations with every visit. Our dedication to excellence drives us to provide top-quality service, setting the standard for dental care in our community. Equal Opportunity Statement We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics.

A Woodland Park law firm seeks a qualified law office manager to join their growing practice! QUALIFICATIONS: Experience with escrow and trust accounts, as well as accounts payable and receivables experience Experience with drafting settlement statements for civil cases and disbursing those funds. Experience with quick books online and quicken Experience with needles case management software or other law firm software helpful, but not required. A working knowledge of personal injury cases is helpful, but not required. In this roll you will pay all law firm bills and all Case funds in a timely manner from specific and required accounts Compensation based upon experience. Excellent Benefits Package. Pay: $50,000.00 - $55,000.00 per year

Almstead Tree and Shrub Care is a second-generation, family-owned arboriculture firm that has been offering environmentally conscious services the NY, NJ, and CT tri-state area since 1964. We are a TCIA accredited company that values our employee's professional aspirations, career development, safety and quality of life. We are looking for passionate professionals who want to enhance their career in tree care! We offer generous compensation, year-round work, paid time off, health and retirement benefits, inclusive company culture and so much more! If you are ready to enjoy going to work every day, come grow with us! Job Description The Administrative Services Manager will provide general management of the New Rochelle office, and administrative support to a high-volume sales team. They must be extremely organized, able to multi-task, be skilled in English composition and grammar, and be comfortable speaking with a high-volume of clients on a daily basis. The ideal candidate will demonstrate professionalism, attention to detail, courtesy, and will enjoy communicating with others at all levels of the organization. Responsibilities Train and supervise administrative staff Create detailed in-depth client specific proposals in conjunction with the sales arborists Handle information requests and e-mail correspondence, arrange conference calls, and schedule meetings. Customer service/inside sales: heavy phone work including outbound sales calls, lead generation, customer service support, and scheduling appointments Key account follow-up, accounts receivable follow-up, and collection calls Conduct biweekly A/R meetings and assist with collections process Maintaining multiple sales calendars, creating work orders, daily debriefing. Administration of customer database and files, payment processing Act as main point of contact between ownership and administrative staff Conduct weekly administrative staff meetings to determine allocation of resources Conduct periodic performance reviews of administrative staff Gather payroll information weekly for submittal to the Accounting department. Coordinate work to be scheduled for clients including notification and appointment scheduling. Enforce company policy and standards for customer service throughout the office Oversight of Plant Health Care department and backup to scheduling and daily client notifications; including running and review of reports; work order printing; contract approvals as needed; prepay processing as needed. Coordinate daily meeting with CEO to provide office update, relay customer concerns, close out daily billing, and review unapproved proposals Prepare monthly account invoicing and budgets for select commercial, municipal, and educational clients Prepare Daily/Weekly billing details for Central Park Contracts (including logs) Assist in the renewal of all applicable company licenses Maintain office supply inventory and oversee purchasing Assist with end of month close, as needed Provide additional administrative support to arborists and general office support Complete all tasks accurately and efficiently. Other duties as assigned Requirements At least five years of experience in office management, overseeing a team of five or more individuals. Experience in the service industry is preferred. Prior experience in developing proposals, reports, and/or client presentations is highly desirable. Proven ability to manage a large volume of clients while delivering outstanding customer service. Skills/ Abilities Expertise in Microsoft Office Strong written and verbal communication abilities, including skills in proposal writing Capability to handle multiple tasks with a keen attention to detail Required time management and organizational skills Demonstration of a high level of professionalism and telephone etiquette Education/Training Bachelor's degree in Business, Business Management, English, Communications, Literature, Journalism, or a related field, preferably with two to four years of experience Benefits We offer a competitive compensation package, $ 80,000 - $98,000 per year, medical and dental plans with employer contribution, 401K retirement savings plan, paid time off, and more! Almstead Tree & Shrub Care Company, LLC provides equal employment opportunities to all employees and applicants for employment. Almstead Tree and Shrub Care Co. is an Equal Opportunity Employer

Since 2000, CROSSLINK has been providing full suite of telecom infrastructure services to include site acquisition, RF design engineering, general contracting, A&L work, civil & construction management, electrical services and site maintenance to customers who value quality, diligence and resourcefulness as a trusted partner. Our clients are major telecom operators and OEMs that are looking for any type of construction, maintenance or upgrade work. A proven leader in the wireless/telecommunications and electrical service industries, CROSSLINK is committed to executing every project with relentless accountability. At CROSSLINK, we pride ourselves on excellence and safety, ensuring all employees take the necessary precautions to protect themselves, our customers, and the environment surrounding them. We are fully committed to each of our customers and exceeding their goals and objectives. Job Description Excellent communication skills; both written and verbal Proficient in Microsoft Excel, PowerPoint, and Outlook Ability to make sound business decisions based on the situation. Work Environment: General office environment Moderate to high communication and stress management requirements Consistent daily deadlines are encountered Qualifications Entry Level role or 1-5 years of experience preferred High School Graduate or equivalent Must be at least 18-years-old Possess a valid in-state driver's license Additional Information Vik Salvatore Tel: ************** Email: VSalvatore(@)crosslinkwireless.com

About the Role: We're seeking a strong, experienced Front Office Manager to lead and manage the team at a busy dental surgery practice in Bergen County, NJ. This is your chance to take ownership of daily operations, staff performance, and patient satisfaction while driving the office to meet its goals. Job Title: Front Office Manager Location: Westwood, NY Pay: $30-$33/hour | OT Eligible Benefits: Health insurance, Paid time off Key Responsibilities: Oversee front desk operations, staff hiring/firing, coaching, scheduling, and payroll Handle staff and patient issues, set monthly goals, and ensure operational standards are met Maintain communication with leadership and physicians Conduct daily huddles and ensure phones/messages are managed hourly Generate, review, and follow up on treatment plans weekly/monthly Maintain a positive, collaborative team environment Conduct staff performance management, including reviews and accountability Requirements: Minimum 2 years of dental office management experience Knowledge of WINOMS software and CDT codes (preferred) Leadership skills with excellent communication and team motivation abilities Ability to comply with safety, privacy, and regulatory procedures Proficiency in Word and Excel Who We're Looking For: Candidates from general dentistry, pediatric, orthodontics, endodontics, periodontics, prosthodontics, or oral/maxillofacial surgery backgrounds Leaders with a strong sense of ownership and ability to motivate their team Professionals with experience in office operations, scheduling, billing, and patient management Why You'll Love This Role: Opportunity to lead a growing dental practice Work closely with physicians and leadership Make a tangible impact on office operations and patient care

Responsibilities include: The candidate will oversee the daily operations in the office, all employees will come to her with issues and she will help them problem solve, identify issues, implement new systems to streamline operations, enhance systems, make a weekly meeting with the employees to see what's going on and then report back.

Job DescriptionBenefits: 401(k) matching Bonus based on performance Competitive salary Employee discounts Opportunity for advancement Paid time off Profit sharing Signing bonus ROLE DESCRIPTION: As an Office / Account Manager for Kyle Rourke - State Farm Agent, you are a key leader within the agency, balancing hands-on sales and service responsibilities with team oversight and office management. This role requires someone who is licensed, confident in holding others accountable, and skilled at keeping operations running smoothly while maintaining a supportive, team-oriented culture. Youll act as a buffer between the team and the agent, helping communicate expectations, resolve issues, and keep everyone aligned. In addition to providing outstanding service and contributing to sales, youll also be responsible for performance feedback, employee reviews, and ensuring the team meets established goals. RESPONSIBILITIES: Deliver excellent customer service through phone, email, and in-person interactions. Assist with sales conversations, policy changes, and cross-selling when appropriate. Hold team members accountable to goals and expectations; follow up on performance. Conduct employee check-ins and performance reviews. Serve as a liaison between the agent and the team, helping communicate priorities and provide support. Monitor agency workflows and help maintain operational efficiency. Support the agent in reviewing files, catching details, and ensuring compliance. Help manage daily office needs and serve as a go-to resource for both team members and clients. QUALIFICATIONS: Active insurance licenses required. Experience in insurance, customer service, sales, or office management preferred. Prior leadership experience and a natural ability to motivate and guide others. Strong organizational skills with attention to detail. Professional, approachable, and confident communication style. Ability to take initiative, hold others accountable, and support team success in a fast-paced environment.

Join JPMorgan Chase as a Control Manager! Control Management maintains a strong and consistent control environment across the firm. With Control Managers appointed for each Line of Business, Function and Region, there is a comprehensive coverage and joint accountability model with the business executives that promotes early compliance and operational risk identification and assessment, effective design and testing of controls and sustainable solutions to mitigate compliance and operational risk. As a Control Manager - Senior Associate within Treasury/Chief Investment Office, you'll be responsible for supporting the Business in maintaining a sustainable and disciplined end-to-end control environment, identifying and escalating issues with a sense of urgency, and partnering with the Business to remediate issues in a timely manner. You would be in the 1st Line of Defense responsible for partnering with Business Executives and Process Owners to anticipate / identify compliance and operational risk in business processes, consider their potential impact, design effective, practical, measurable, and sustainable controls to minimize those specific impacts and regularly monitor, measure, and communicate control effectiveness. Job responsibilities: Serve as a trusted controls partner to the Business and act as their go-to for all controls related matters Support the execution of the Control and Operational Risk Evaluation (CORE) program for T/CIO, with a focus on the Global Execution Middle Office function, supporting the Investment Portfolio and Treasury Funding teams: Maintain the CORE Process, Risk and Control inventory, and related risk impact and control effectiveness ratings to provide an accurate reflection of the business' operational risk profile Partner with the central testing utility to assess the results of control design and performance evaluations Lead top-down risk analysis, real time control issue detection, escalation, root cause analysis and remediation; Work with a sense of urgency on emerging issues Perform lessons learned analyses on internal and/or external risk events and assess potential weaknesses / identify opportunities for improvement Identify meaningful metrics (KRIs/KPIs) as indicators of the operational risk and control environment; escalate control deficiencies based on key reporting indicators Facilitate change management reviews with Process Owners Execute against the requirements of various other firm control and compliance programs, which may include but not be limited to: SOX and CCAR CFO Attestation Program, NBIA/business change management, Office of Legal Obligations, Estimations and Model Risk Management, User Tool, and Intelligent Solutions Control Frameworks Partner with colleagues from the LOBs and Functions such as Compliance, Risk, Legal, HR, and Technology to drive consistent and rigorous operational risk and control practices; partner with regional business and other control partners in an effort to create consistency in the control environment and underlying processes globally Respond timely to challenges and recommendations from the 2nd Line of Defense (Compliance Conduct & Operational Risk) and 3rd Line of Defense teams (Internal Audit) teams; support Regulator and other reviews and escalate inquiries and findings as necessary; contribute items for escalation to the T/CIO Control Committee Required qualifications, capabilities, and skills: Bachelor's degree required 5+ years of experience in financial services industry with background in controls, audit, quality assurance, operational risk management, or compliance Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Preferred qualifications, capabilities, and skills: Subject matter expertise in portfolio management, treasury, and/or trading operations processes Understanding of banking regulations Familiarity or experience with Alteryx or similar data manipulation and workflow automation tools

Uncommon Schools is a nonprofit network of high-performing public charter schools dedicated to providing an exceptional K-12 education in economically disadvantaged communities. Operating in Boston, Camden, New York City, Newark, and Rochester, we are committed to closing the college completion gap and preparing every student for college and beyond. Our students consistently exceed national benchmarks, reflecting our dedication to their success. We invest deeply in our educators, offering weekly coaching, feedback, and professional development to ensure excellence in teaching and leadership. Join us to work hard, do good, and make a lasting difference! At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ensuring that students, families, and staff have the information and resources they need to succeed. In our schools, we have three Office Managers: Office Manager - Communications, Office Manager - Data & Systems, and Office Manager - Finance. All Office Managers coordinate day-to-day operations systems and routines that allow the school to run seamlessly. Responsibilities of the Office Manager - Communications include, but are not limited to, the execution of: * Serving as the primary contact for all of the school's constituents in person, over the phone, and via email. * Enrollment of new students and re-enrollment of current students * Daily student attendance and daily student operational systems * Maintaining up-to-date student information and student files * Planning and supporting logistics and set up for school events and activities as needed Responsibilities of the Office Manager - Data & Systems include, but are not limited to, the execution of: * Bill pay and accounting * Procurement and supply management for all student, staff, and event supplies * Maintaining accurate Student Information Systems for the school and local school system * Serving as the secondary contact for all of the school's constituents in person, over the phone, and via email. * Planning and supporting logistics and set up for school events and activities as needed Responsibilities of the Office Manager - Finance include, but are not limited to, the execution of the following for our largest K-8 campuses and High Schools: * Bill pay and accounting * Procurement and supply management for all student, staff, and event supplies * Planning and supporting logistics and set up for school events and activities as needed * Ability to communicate effectively verbally and in writing while demonstrating strong interpersonal skills with teammates, teachers, students, families, and additional stakeholders. * Organized and able to maintain key systems such as attendance, vendor deliveries, student documentation and paperwork. * Ability to maintain a calm, professional demeanor in the face of competing demands and external pressures. * Strong time management skills; ability to manage multiple tasks at the same time and meet tight deadlines. * Achieves accuracy and thoroughness when completing a task * 1 to 3 years of teaching or school administrative office experience * Spanish-speaking skills strongly preferred to support effective communication with our students, families, and community members. * Bachelor's degree required Our people are what make us Uncommon. We offer competitive compensation and comprehensive benefits that support the personal health, wellness, and finances of our staff and their families. Our compensation philosophy values equity & fairness and attracting & retaining top talent. Compensation Compensation for this role is between $20.34 to $31.31 per hour. Most candidates who meet job description requirements will receive an offer of $20.34 - $22.00 per hour. Starting pay is determined using various factors including but not limited to relevant professional development, education certifications, and tenure with Uncommon Schools. Benefits * Generous paid time off inclusive of sick time, paid holidays, and 10 weeks of paid breaks (Spring, Winter, and Summer). * Extensive, best-in-class training and development * Comprehensive health, dental, and vision insurance plans + pre-tax flexible spending (FSA), dependent care (DCFSA), and health saving accounts (HSA) * Financial Planning * New Jersey Pension program * Paid leave of absence options (parental, medical, disability, etc.) * Mental health and counseling support + wellness benefits * A detailed list of all benefits is located HERE. At Uncommon, we believe that a supportive and welcoming environment helps our students, staff, and community thrive. We are dedicated to building a team that brings a wide range of perspectives and experiences, reflective of the communities we serve---with over 70% of our staff identifying as people of color. Our organization values respect and open dialogue on important topics that shape our school culture. As an equal opportunity employer, Uncommon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We also ensure that individuals with disabilities receive all privileges and benefits associated with employment and are provided reasonable accommodations for the interview process and to perform core job functions. If you would like to request an accommodation, please email *******************************.

Job DescriptionBenefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement We are seeking an office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Responsibilities Maintain calendar of appointments and meetings Design the office layout with efficiency and organization in mind Collaborate with human resources to create, update, and maintain office procedures Maintain office equipment in good working order with the assistance of the IT department Pay and record invoices Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Qualifications High school diploma/GED required, some college preferred Previous experience as an Office Manager or similar position preferred Understanding of office equipment, systems, and procedures Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills

Job DescriptionBenefits: 401(k) 401(k) matching Competitive salary Health insurance Paid time off Training & development Benefits/Perks Medical reimbursement available 401(k) Retirement Plan Paid vacation, holidays, and time off Structured systems, supportive leadership, and positive school culture Growth opportunities within a growing childcare center Professional development and training Job Summary A Whole New World Academy is seeking a friendly, highly organized Office Manager to support daily daycare operations, parent communication, staff coordination, manage NJ State Childcare regulations and administrative workflow. The ideal candidate will be confident working in a school environment, comfortable interacting with children and families, and able to manage front-office tasks with professionalism and care. This role includes administrative duties, enrollment support, attendance tracking, scheduling, parent communication, and general assistance to the Director. The Office Manager will also support social media postings, helping keep our families engaged and showcasing classroom activities, events, and center updates. Responsibilities Manage front-desk operations with a warm, welcoming presence for families and visitors Assist with enrollment paperwork, attendance records, billing coordination, and student files Serve as a liaison between parents, teachers, and administration Respond to emails, phone calls, and parent inquiries in a timely and professional manner Support scheduling, event planning, forms, compliance documents, and daily logistics Maintain the center calendar and assist with staffing communication when needed Create and post engaging content for social media (Instagram, Facebook, newsletters, etc.) Capture photos/videos (with permission) of classroom activities for marketing/updates Help manage website updates, flyers, announcements, and family communication tools Provide classroom support when necessary reading to children, transitions, pickups, etc. Uphold privacy, safety, and center policies at all times Qualifications High school diploma/GED required, some college preferred Previous experience in office administration, front desk management, daycare, or school setting preferred Skilled in Microsoft Office, Excel, Outlook and social media platforms Strong customer service and communication skills enjoys interacting with parents and staff Comfortable working around children and supporting classroom needs occasionally Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills

Do you want your voice heard and your actions to count? Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world's leading financial groups. Across the globe, we're 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world. With a vision to be the world's most trusted financial group, it's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career. Join MUFG, where being inspired is expected and making a meaningful impact is rewarded. The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details. Job Summary This Manager leads a frontline team responsible for incident routing, triage, and coordination across the Americas. ECO serves as the central hub for initial incident response, interfacing with internal stakeholders, SMEs, and the Global Security Operations Center (GSOC) to ensure timely and effective resolution of reported cases. Major Responsibilities * Incident Management & Coordination * Oversee intake and triage of incidents via the Incident Routing and Tracking system. * Ensure accurate routing of cases to appropriate SMEs, including non-cyber-related incidents * Escalate critical issues and arrange closures in alignment with Crisis and Critical Incident Management protocols * Team Leadership & Development * Manage ECO staff, including resource planning and performance oversight. * Support onboarding and training of new team members. * Process Optimization * Align ECO operations with internal procedures and stakeholder workflows. * Partner with the Operational Resilience Team to refine response and reporting processes * Leverage automation tools like Torq to streamline updates and follow-ups * Strategic Planning * Contribute to the design and pilot of the virtual incident response team structure. * Support maturity planning and strategy documentation for Incident response services Qualifications * Bachelor's degree in Information Technology, Cyber Security, Computer Science, or related discipline * 7 + years of experience working in the Cybersecurity Operations or Information Security * Relevant technical and industry certifications * Experience with information security risk management, including information security audits, reviews, and risk assessments * Japanese language proficiency preferred Desired Skills * Knowledge in one or more security domains including Security Governance and Oversight, Security Risk Management, Network Security, Threat and Vulnerability Management, or Incident Response and Forensics * Knowledge of cloud security, networks, databases, and applications * Knowledge of the various types of cyber-attacks and their implementations * A fundamental understanding of enterprise cybersecurity frameworks such as MITRE ATT&CK and Cyber Kill Chain * Ability to document and explain technical details in a concise, understandable manner * Experience in operational processes such as security monitoring, data correlation, troubleshooting, security operations, etc. The typical base pay range for this role is between $123K - $173K depending on job-related knowledge, skills, experience and location. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, and paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below. MUFG Benefits Summary We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance, (ii) the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, (iii) the Los Angeles County Fair Chance Ordinance, and (iv) the California Fair Chance Act) to the extent that (a) an applicant is not subject to a statutory disqualification pursuant to Section 3(a)(39) of the Securities and Exchange Act of 1934 or Section 8a(2) or 8a(3) of the Commodity Exchange Act, and (b) they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA). The major responsibilities listed above are the material job duties of this role for which the Company reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of conditional offer of employment, if any. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified. We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual's associates or relatives that is protected under applicable federal, state, or local law.

Job Description We are looking for an experienced Pediatric Office Manager to ensure the smooth operation of our practice. Responsibilities include overseeing front desk and clinical staff, optimizing workflows, and maintaining high standards of patient care. Setting: Outpatient Pediatric Clinic - Privately owned Schedule: Monday-Friday Hours: 8am-6:30pm with Saturday rotations Compensation: $50-65k Start Date: ASAP Key Responsibilities: Manage front desk operations and supervise staff. Implement processes to improve efficiency and productivity. Collaborate with clinical staff to streamline workflows and ensure accurate EMR documentation. Coordinate with the Senior Biller on coding and financial matters. Ensure adherence to PCMH/NCQA guidelines. Requirements: Knowledge of insurance plans, ICD-10, CPT coding, and billing software. Clinical skills in patient care and vital signs. Strong organizational and leadership abilities with experience in supervising staff. Ability to work independently and efficiently. Must have a Medical Degree, such as CMA, RN, or LPN. Must have minimum 3-5 years of experience in Pediatric experience About Us: HealthPlus Staffing is National Leader in the Healthcare Staffing Industry. We partner up with top facilities nationwide with the focus of finding them highly qualified candidates. Our Promise: We will put you in front of the decision makers. We will provide feedback on your application. We will work on your behalf to obtain as much info as you need to make a well-informed decision. If interested in this position, please submit an application or call us at 561-291-7787 to speak with one of our highly experienced consultants. We look forward to finding your next position! The HealthPlus Team.

Hiring an Office Manager for a growing residential cleaning company. You will provide leadership to all areas within the company including sales, operations, customer service and administrative functions. You are a proactive leader and self-starter who can interact with the public and our employees. You have a strong work ethic and are able to manage time to effectively meet deadlines. You have at least two years of supervisory experience, as well as proven communication skills with supervisors, employees, and customers. Specific Responsibilities: Manage ~10 personnel including hiring, training, coaching, and day-to-day performance management Proactive customer relations, includes handling service requests and customer complaints Ensure successful operations: prepare and review reporting, ensure homes are cleaned as scheduled, communicate with vendors, monitor account receivable, etc. Maintain a clean and well-stocked office Improve upon current processes to ensure quality, profitability, and future growth Perform virtual estimates and quality checks Job Requirements: At least 2 years supervisory experience Valid Driver's License Strong written and verbal communication skills Must be bilingual - Spanish Detailed-oriented Positive Attitude Professional appearance and personality Team player who can work independently Computer literate Salary: Starting at $18 to $22 per hr (depending on experience), plus sales growth bonuses Hours: 7:45 am - 4:30 pm Personal Time Off (PTO vacation / sick day policy); No Health Insurance offered Job Type: Full-time We are actively interviewing for this position - Apply today and our hiring manager will follow-up! Compensation: $18.00 - $22.00 per hour When you put on a Molly Maid uniform, you become part of a family-a team of people committed to excellent customer service and passionate about giving families the joy of a cleaned home and the relief from needing to do it themselves. Working for our franchise owners means they'll take care of you the way they take care of their own family and friends. Because Molly Maid is not just a company that focuses on expertly cleaning homes, it's a company that focuses on people, and creating a work culture of respect, integrity, and fun is just as important as serving our customers. *All independently owned and operated franchised businesses operate under the service brands' marks, trademarks, trade names, logos, emblems, slogans, or other indicia of origin in connection with the Molly Maid franchise system within a specified geographical area. Only the independently owned and operated franchised business shall have any interaction with or authority for its business and make all employment related decisions related to its franchised business.

We are seeking a full-time Office Manager for our Hoboken campus. This is a 12 month, full-time staff position. The Office Manager provides various support services for students, parents, faculty and administrative personnel. This position promotes positive relations with families, students, staff and the general public. The position starts January 2026. Standard work hours, benefits, and paid time off as per the Faculty/Staff Handbook. Reports to: Chief of Staff The Candidate You are warm, inviting, and enjoy working collaboratively with faculty and staff. You are organized and attentive to the needs of the staff and students in the building as well as guests and visitors. You care about and ensure the safety of all by keeping up to date with our safety protocols and implementing them. You are familiar with database systems, excel, Microsoft word, google doc and are generally proficient with technology. You are dependable, a team player and an excellent communicator with impeccable follow through. You understand that the office manager is an important representation of Stevens Cooperative School and is someone who maintains professionalism at all times. Primary Responsibilities Maintains visitor logs and makes sure that visitors provide identification and signs in and out. Checks that students who leave early are dismissed to the approved pick up person and ensures that they are signed out. Answers, screens and transfers calls. Takes detailed messages and forwards them in a timely manner. Keeps the reception area tidy and organized and replenished with up to date school brochures and materials. Stays updated on school happenings to be able to answer general inquiries. Maintains and troubleshoots all office machinery i.e faculty room copier and arranges service if necessary in a timely manner. Updates and maintains bulletin boards, phone lists and hard copies of forms. Implements and documents fire and safety drills. Acts as a liaison to our landlord and our maintenance staff for any building issues. Distributes lunches from Daily Delicious and troubleshoots issues by acting as the liaison (call DD for missing lunches, check on status of lunches, call parent if they haven't ordered lunch, etc) Orders books through Hoboken Board of Ed and keep within the HBOE budget. Receives and distributes mail and packages appropriately. Mail out letters and packages (work-related) for faculty and staff. Handles projects requested by administrators and Chief of Staff Arranges trip details and transportation for teachers. Keeps budget tracking document up to date at all times for the Academic Team. Collaborates with other office staff and attends office staff meetings. Provides class lists and contact information upon request by administrators or faculty using Blackbaud. Makes copies and prints for faculty and administrators when requested. Checks student attendance in Blackbaud, and reminds teachers to enter attendance when needed. Relays any changes in dismissal notes to the appropriate classroom teachers. Monitors sick or hurt children and provides basic first aid (band-aids, ice packs, taking temperature, administering medication if the child has permission from parents). Contact parents when appropriate to pick up their child. Receives and handles payment and registrations for school events. Files incident reports electronically on the server and accesses them for administrative personnel upon request. Places orders for general supplies and special requests and tracks all orders. Delivers to the appropriate person and/or puts away in the appropriate place upon receipt. Submits credit card expense report for approval on a monthly basis. Routinely organizes and does the inventory for all standard supplies. Submits purchase order documentation to the Business office in a timely manner. Interacts effectively and sensitively with a diverse population of students, faculty and parent body, displaying effective interpersonal skills. Qualifications A BS/BA degree from an accredited college or university preferred Minimum of three years in a similar position or experience working in a school setting Requirements Arrival by 7:45am, depart at 3:30pm (unless required staff meetings are scheduled) Attend all staff meetings as well as all admin or office manager meetings Attend start of year and closing faculty meetings Salary & Benefits Salary begins at $45,000 and commensurate with experience. Stevens offers a comprehensive benefits package including medical, vision, and dental insurance, a 403(b) retirement savings account match program, life insurance, and long-term disability insurance as well as reimbursements for cell-phone use and for an on-street parking permit in Hoboken. Stevens Cooperative School Stevens Cooperative School fosters curiosity, compassion and confidence in students who think deeply, act ethically and lead by example. Stevens Cooperative School is the only nonsectarian independent school with campuses in Hoboken and Jersey City. Founded in 1949, Stevens is the oldest parent cooperative school in New Jersey, and an excellent model of progressive education in action. Stevens serves 430 students from PreK 3 through 8th grade, of which 46% are ethnic minorities. Stevens is fully committed to a culturally diverse faculty and staff body and is eager to consider applications from traditionally underrepresented groups. We are committed to ongoing curricular and pedagogical anti-racist work, and we seek a candidate who shares that commitment and who can contribute to our efforts. We search out opportunities for professional growth and encourage reflection on our own practices. Stevens does not discriminate on the basis of disability, race, religion, or national origin in the administration of its hiring and admission policies, financial aid program, or other school-administered programs.