Office Administrator
Office Manager Job In Rochester, NY
Are you an organized and personable individual who thrives in a dynamic office environment? We're looking for a skilled Office Administrator & Front Desk Coordinator to join our team and play a key role in keeping our operations running smoothly.
About the Role
As the face of our office, you'll manage the front desk, ensure the office operates efficiently, and deliver excellent customer service to support our ongoing campaign. You'll be the first point of contact for visitors, staff, and customers, handling inquiries and administrative tasks with professionalism and a positive attitude.
Key Responsibilities
Front Desk Management:
Greet and assist visitors, clients, and staff with a friendly and professional demeanor.
Answer, screen, and direct incoming phone calls promptly and accurately.
Manage incoming and outgoing mail, deliveries, and correspondence.
Administrative Support:
Maintain office supplies, ensuring stock is replenished as needed.
Organize and update office records, documents, and filing systems.
Support other departments with ad-hoc administrative tasks.
Customer Service:
Handle customer service calls related to the campaign, addressing inquiries and resolving issues.
Provide clear and professional communication to clients, ensuring a positive experience.
Collaborate with the campaign team to escalate and resolve complex issues effectively.
Requirements
Experience:
Proven experience in an office-based role (administrative or receptionist experience preferred).
Customer service experience is a plus.
Skills & Qualifications:
Strong organizational and multitasking skills with attention to detail.
Excellent verbal and written communication skills.
Proficiency in MS Office Suite (Word, Excel, Outlook).
Ability to work independently and as part of a team in a fast-paced environment.
Professional appearance and demeanor.
Additional Requirements:
Availabile to work full-time, Monday to Friday.
A proactive and problem-solving mindset.
High school diploma or equivalent.
What We Offer
A friendly and collaborative office environment.
Opportunities for growth and professional development.
If you're an organized, detail-oriented individual with a passion for delivering excellent customer service, we'd love to hear from you!
Dental Care Manager
Office Manager Job In Rochester, NY
As a member of the Mosaic Health care team, the Dental Care Manager aims to improve patient health outcomes and facilitate access to care.The Dental Care Manager will work collaboratively with Community Dentistry care team to provide coordination, referral support and assistance to gain access to dental services to address unmet dental health needs.
Essential Job Duties and Responsibilities:
Works as a member of a multidisciplinary treatment team and practices team-based care that is patient centered and holistic.
Acts as a patient advocate protecting privacy and confidentiality issues (HIPAA).
Enhances communication and collaborative relationships with Community Dentistry team members.
Emphasizes continuity of care, thus reducing or eliminating fragmentation, duplication, and gaps in treatment.
Refers patients to the Social Work Care team to assist in dental insurance enrollment and/ or to apply for financial assistance programs for which they may eligible, including Mosaic Health Sliding Fee Discount program, pharmacy assistance, payment plans, and hardship programs.
Supports patients to obtain transportation to healthcare appointments through Medical Answering Services (MAS) and or other contracted transportation vendors.
Maintains a comprehensive working knowledge of community resources and network services for target population.
Identifies opportunities for health promotion and dental disease prevention.
Maintains positive attitude and professional demeanor under all situations.
Ensures compliance with standards, laws and regulations of state and federal agencies or accrediting organizations in which Mosaic Health may elect to participate.
Documents all encounters into the Electronic Health Record (EHR) according to organizational policies and procedures.
Links/refers patient to resources/services; follows-up on those referrals and documents the progress in the patient EHR.
Participates in departmental meetings/staff meetings/ committees/conferences /retreats as assigned.
Educates the patient/parent or guardian to promote prevention and to assist them with reaching self-management goals
Emphasizes continuity of care and ensures all releases of information are signed in order to advocate for patient while protecting privacy and confidentiality issues.
Travel required as necessary.
Other duties as assigned.
Managed Services - Value Realization Office - Manager
Office Manager Job In Rochester, NY
**Specialty/Competency:** Managed Services **Industry/Sector:** Not Applicable **Time Type:** Full time **Travel Requirements:** Up to 40% At PwC, our people in risk and compliance focus on maintaining regulatory compliance and managing risks for clients, providing advice, and solutions. They help organisations navigate complex regulatory landscapes and enhance their internal controls to mitigate risks effectively.
As a risk management generalist at PwC, you will provide advisory and practical support to teams across a wide range of specialist risk and compliance areas.
Enhancing your leadership style, you motivate, develop and inspire others to deliver quality. You are responsible for coaching, leveraging team member's unique strengths, and managing performance to deliver on client expectations. With your growing knowledge of how business works, you play an important role in identifying opportunities that contribute to the success of our Firm. You are expected to lead with integrity and authenticity, articulating our purpose and values in a meaningful way. You embrace technology and innovation to enhance your delivery and encourage others to do the same.
Examples of the skills, knowledge, and experiences you need to lead and deliver value at this level include but are not limited to:
+ Analyse and identify the linkages and interactions between the component parts of an entire system.
+ Take ownership of projects, ensuring their successful planning, budgeting, execution, and completion.
+ Partner with team leadership to ensure collective ownership of quality, timelines, and deliverables.
+ Develop skills outside your comfort zone, and encourage others to do the same.
+ Effectively mentor others.
+ Use the review of work as an opportunity to deepen the expertise of team members.
+ Address conflicts or issues, engaging in difficult conversations with clients, team members and other stakeholders, escalating where appropriate.
+ Uphold and reinforce professional and technical standards (e.g. refer to specific PwC tax and audit guidance), the Firm's code of conduct, and independence requirements.
Minimum Degree Required
Bachelor's Degree
Minimum Year(s) of Experience
6 year(s)
Degree Preferred
Master's Degree
Preferred Knowledge/Skills
Demonstrates extensive knowledge and/or a proven record of success with client management, project management, contract adherence product delivery, managing project teams, preferably for a global network of professional services firms, including the following areas:
- Managing multiple client engagements simultaneously;
- Leveraging experience in all phases (development, execution, and transition) of project delivery;
- Utilizing the Knowledge of Statement of Work (SOW) and Change Order constructs to establish work performed is in scope and at the agreed upon level;
- Developing multi-level relationships with client and team members to establish project delivery goals are met as planned;
- Identifying, managing, resolving, and mitigating key risks and issues impacting the project delivery;
- Establishing the transition methodology is well understood, adhered to, and is continuously adjusted to establish lessons learned are incorporated from each transition; and,
- Confirming new services have a fully developed end to end support structure, including Processes, Service Level Agreements (SLAs), Key Performance Indicators (KPIs), and monitoring commensurate with business requirements and priorities.Demonstrates extensive abilities and/or a proven record of success preferably for a global network of professional services firms, in the following areas:
- Acting as a gatekeeper function that establishes effective transfer to Operations in compliance with the transition process for all new services introduced;
- Providing fully documented services which are updated and maintained throughout the life of the service and are aligned to ITILv3 industry leading practices;
- Establishing that appropriate lifecycle resourcing, training, tooling, support, and documentation is delivered with a formal project sign-off from all key stakeholders;
- Working with Project Managers, Business Owners, Service Owners, Implementation teams, Partners, Operations teams, and 3rd parties to establish that transition activities are executed and successful;
- Establishing that any new 3rd party contracts contain an agreed support schedule which aligns with the proposed support model and is backed up with SLAs managed through regular service reviews;
- Defining and delivering the end to end support model with all key stakeholders across multiple delivery organizations;
- Establishing all operational support material is completed to a high standard by all relevant Design and Service Transition functions;
- Establishing an effective set of performance metrics and service levels are delivered for new services;
- Identifying and managing Operations risks to establish e a successful transition to service; and,
- Coordinating Service Transitions and Project Planning in the IT sector using ITIL practices.
Learn more about how we work: **************************
PwC does not intend to hire experienced or entry level job seekers who will need, now or in the future, PwC sponsorship through the H-1B lottery, except as set forth within the following policy: ***********************************
All qualified applicants will receive consideration for employment at PwC without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. PwC is proud to be an affirmative action and equal opportunity employer.
For positions based in San Francisco, consideration of qualified candidates with arrest and conviction records will be in a manner consistent with the San Francisco Fair Chance Ordinance.
Applications will be accepted until the position is filled or the posting is removed, unless otherwise set forth on the following webpage. Please visit this link for information about anticipated application deadlines: ***************************************
The salary range for this position is: $82,500 - $198,000, plus individuals may be eligible for an annual discretionary bonus. For roles that are based in Maryland, this is the listed salary range for this position. Actual compensation within the range will be dependent upon the individual's skills, experience, qualifications and location, and applicable employment laws. PwC offers a wide range of benefits, including medical, dental, vision, 401k, holiday pay, vacation and more. To view our benefits at a glance, please visit the following link: ***********************************
Front Office Manager
Office Manager Job In Rochester, NY
Employment Type: Full-Time, Experienced Department: Litigation Support CGS is seeking a Front Office Manager to join our team supporting the legal mission of a large federal agency. This position will allow candidates to demonstrate expertise in office management by providing managerial support and successfully interacting with clients or attorneys.
CGS brings motivated, highly skilled, and creative people together to solve government's most dynamic problems with cutting edge technology. To carry out our mission, we are seeking candidates that are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.
Skills and attributes for success:
* This is a high-level, high-visibility position which requires the candidate to be onsite 5 days per week.
* The individual must be prepared to closely interact with high-level staff to complete assignments with little oversight.
* The individual must be confident in their interactions and possess a professional demeanor and work ethic.
* The position plays a vital role in the day-to-day operations of the client. Only very experienced candidates very experienced candidates will be considered. This is not a position to grow into. The candidate must have proven, successful, long-term relevant experience to be considered.
* Schedule and coordinate Senior Management calls/meetings via Zoom, MS Teams, etc.
* Setup and initiate hybrid meetings
* Coordinate with IT to resolve equipment technical issues
* Make travel arrangements using the E2 application (training provided)
* Reconcile travel expenses for Senior Management using the E2 application
* Be available to make travel adjustments in the E2 application as needed after travel has commenced
* Answer and direct incoming calls to appropriate parties
* Coordinate site events with dignitaries as needed
* Coordinate scheduling with inside/outside parties
* Direct correspondence to appropriate parties
* Organize workload, processes, physical objects and spaces as needed
* Schedule appointments
* Communicate on behalf of Senior Management as needed
Qualifications:
* At least four years of progressively more responsible supervisory and management experience, including proven capabilities and communication skills to successfully interact with clients or attorneys
* Experience interacting with the public via phone or the front desk
* Experience ordering and maintaining documents
* Exceptional phone etiquette
* Experience operating a multiline phone system
* Experience reviewing written text for typographical consistency, grammar and spelling.
* Experience or skill managing day-to-day operations of a high-level office
* Experience in office organization or non-specialized business operations
* Experience with MS Office Suite - PowerPoint, Word, Excel and Outlook
* Experience supervising and directing other office support staff as needed
* Ability to learn new applications
* Must be a self-starter, quick learner, resourceful and take initiative
* Exceptional oral and written communication skills are required
* Undergraduate degree required.
Ideally, you will also have:
* Law degree, advanced technical certification, or other pertinent graduate degree preferred
Our Commitment:
Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems.
For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.
Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.
We care about our employees. Therefore, we offer a comprehensive benefits package.
* Health, Dental, and Vision
* Life Insurance
* 401k
* Flexible Spending Account (Health, Dependent Care, and Commuter)
* Paid Time Off and Observance of State/Federal Holidays
Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Join our team and become part of government innovation!
Explore additional job opportunities with CGS on our Job Board:
*************************************
For more information about CGS please visit: ************************** or contact:
Email: *******************
$89,301.33 - $114,816 a year
Business Office Manager / HR
Office Manager Job In Rochester, NY
Watermark Retirement Communities is one of the Top 25 Best Workplaces in Senior Housing for Independent Living, Assisted Living, Memory Care, Skilled Nursing and Home Healthcare. For over 30 years, we've been a company that celebrates people, their stories, and their meaningful interactions-because every interaction matters! Watermark is focused on keeping our communities healthy and our residents thriving through leading edge technology and well-being programs that benefit our entire Watermark family. Learn more. Stay Safe. Be Well. We are proud of the talented and nurturing associates that have chosen to work for Watermark, and we honor each of them.
Click here to learn more about our amazing benefits!
Work Today, Get Paid Tomorrow!
Get Early Access to Earned Income!!
Tuition Reimbursement Program (NEW*)
Competitive Wages
Excellent Benefits
Easy Shift Scheduling with Mobile App
Recognition and Rewards Program
Vacation, Holiday, and Sick Pay
401k Program
Associate Discounts
Education and Training Programs Available
* Watermark Retirement Communities is complying with the New York State law regarding hiring restrictions for non-vaccinated individuals with religious exemptions
Part -time hourly position.Mon thru Fri - 4 hours per day
Candidates that complete the application process will be prioritized for review and consideration
Watermark Retirement Communities has been a leader in the senior housing industry for over 30 years, and our commitment to our associates and a strong, positive culture is a significant driver of this success. When you walk through the front door of one of our communities, you will feel something special; an atmosphere of personal, authentic human connection. We call it making Ripples. We invite you to be a part of a team where you are encouraged each day to slow down, see the value in every person, create Ripples, and share stories that celebrate life and the human connection. We are proud of the talented and nurturing associates that have chosen to work for Watermark, and we value each and every one. Join us in creating culture one story at a time.
We are looking for a unique person with a unique combination of skills. For us the right candidate will have expertise in AP/AR/Billing and payroll and in addition to the day to day operations of the business office will also have the skills and experience in Human Resources to on board new associates, administer benefits, orientation and understanding and upholding employee law.
If you have this unique set of skills and are looking to work with a great company in a beautiful community, we would like to hear from you!
This is an incredible opportunity for an experienced Accounts Receivable/Accounts Payable and Human Resources.
If your experience and passion fit our criteria, we invite you to answer this ad.
Job Requirements
Degree in Accounting, Finance or related field preferred
Medicaid billing experience may be required based on state acceptance
2-4 years' experience in a financial role in a Senior Housing Setting preferred
Excellent organizational
Experienced Human Resource leader
Comfortable with the state labor laws
Must have payroll experience
Computer and systems literate
Proven leader
What you will get from us:
Comprehensive orientation and onboarding program
State of the art systems and tools
Excellent benefits
Great work environment
Watermark Retirement Communities, Inc, is an equal opportunity employer, Minority/Female/Disability/Veteran/LGBTQ/Sexual Orientation/Gender Identity or Expression-proudly embracing diversity in all of its manifestations
Watermark Retirement Communities, Inc. is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any associate at Watermark or its affiliates via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Watermark Retirement Communities, Inc. No fee will be paid in the event the candidate is hired by Watermark as a result of the referral or through other means.
Watermark Retirement Communities has been a leader in the senior housing industry for over 30 years, and our commitment to our associates and a strong, positive culture is a significant driver of this success. When you walk through the front door of one of our communities, you will feel something special; an atmosphere of personal, authentic human connection. We call it making Ripples. We invite you to be a part of a team where you are encouraged each day to slow down, see the value in every person, create Ripples, and share stories that celebrate life and the human connection. We are proud of the talented and nurturing associates that have chosen to work for Watermark, and we value each and every one. Join us in creating culture one story at a time.
Office Manager
Office Manager Job In Rochester, NY
Responsible for overseeing daily office activities to ensure smooth operations, providing qualified staff and performing related administrative duties by performing the following duties: • Develops and maintains an effective office staff through the selection, training, compensation, motivation, termination and review of office staff.
• Delegates administrative duties to staff as well as supervises and provides instruction as needed.
• Maintains employee work/vacation schedules to ensure staffing needs are met in accordance with company policy and guidelines.
• Plans goals/objectives for office operations and identifies the resources needed.
• Resolves operational problems related to customer service, accounting procedures and computer systems.
• Schedules appointments and office meetings as needed.
• Operates standard office equipment efficiently.
• Performs other related duties as assigned.
Sr Corporate Admin Office Mgr
Office Manager Job In Rochester, NY
Sr Corporate Admin Assistant needs 8+ years of office management or administrative experience
Sr Corporate Admin Assistant requires:
Experience planning meetings both large and small.
Experience with Microsoft Office Applications (Word, PowerPoint, Outlook, Excel)
Office manager experience within a corporate setting
Previous experience supporting senior leaders
Oniste
Sr Corporate Admin Assistant duties:
Provide administrative support to R&D leadership
Serve as key R&D point of contact for other departments and stakeholders
Communicate with external partners, senior leaders and department employees communicate verbally or in writing with a high level of confidentiality.
Manage complex travel plans, visas, passports, calendar, scheduling and subsequent expense reports with multiple currencies.
Facilitate and help visitors with travel / hotel arrangements
Provide meeting coordination support including catering for small and large meetings
Order and maintain office supplies, equipment and manage expense reporting
Place purchase orders in support of R&D team in Ariba.
Receive invoices for processing by Accounts Payable
Office Manager (Exempt Executive Secretary to the Director of Finance)
Office Manager Job In Rochester, NY
Full Jobs List Full Exams List Office Manager (Exempt Executive Secretary to the Director of Finance) Title: Office Manager (Exempt Executive Secretary to the Director of Finance) Deadline: Until Filled Salary: $47,964 - $64,486 annually
Agency/Dept.: Finance
Description of Duties
This is an administrative position responsible for a variety of office administration, business management, and confidential executive assistant activities and tasks. The employee exercises considerable independent judgment in solving office management problems, acts on behalf of senior administrative staff in accomplishing routine administrative business, and uses confidential and/or technical information utilizing complex software programs and databases. Significant reliance is placed on the utilization of a computer in the performance of duties, as well as personal interactions with all levels of staff. The employee reports directly to, and works under the general supervision of the department head or other higher-level staff member.
Minimum Qualifications
CHARACTERISTICS OF THE IDEAL CANDIDATE :
Graduation from high school or possession of an equivalency diploma plus EITHER:
+ Graduation with an Associate's degree or 60 credit hours, plus two (2) years paid full-time or its part-time equivalent experience performing office clerical, paralegal, or secretarial work, OR;
+ Four (4) years paid full‑time or its part‑time equivalent experience in performing office clerical, paralegal, or secretarial work, OR;
+ An equivalent combination of education and experience as defined by the limits of (A) and (B) above.
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Office Manager DC-5
Office Manager Job In Rochester, NY
Under the supervision of the Program Director, the office manager will assist families in ensuring their needs are met by licensing and program standards. They will support center staff with daily operational duties and maintain professional interactions with staff, visitors, and parents. The office manager will work closely with the Program Director, keeping records of parent billing, meal counts, and children's attendance.
Essential Functions:
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Operational Services:
* Greet, assist, and direct all visitors and incoming phone calls
* Collects all data needed for CACFP meal count reporting
* Responsible for inputting center-wide attendance
* Responsible for the distribution and record-keeping of petty cash
* Collects, copies, distributes, and keeps record of mail
* Prepares letters, flyers, and all other communication needed for parents
* Responsible for completing all center-based orders
* Prepares reports as needed
* Completes all paperwork on time
* Attends scheduled meetings, parent meetings, trainings, and center events assigned
* Knowledgeable in Microsoft Word, Excel,l and inputting information on database software
* Knowledgeable in basic math skills
* Maintains general forms and files up to date
* Keeps track of parent billing and provides billing to parents (when applicable)
* Responsible for delivery of parent accounts to finance (when applicable)
* Collects, monitors, and maintains all active NOD (when applicable)
* Establishes and maintains good working relationships with Ibero staff, staff from related agencies, and parents.
* Follows Ibero's program policies, procedures, and standards
* Follows state and federal laws, rules, and regulations for childcare programs.
* Completes all other duties as assigned by the Program Director
Requirements
Skills and Abilities:
* Analytical Skills - Ability to use thinking and reasoning to solve a problem; ability to collect and use data to inform decisions.
* Accuracy - Ability to perform work accurately and thoroughly.
* Customer Oriented - Ability to care for customers' needs while following company procedures.
* Detail Oriented - Ability to pay attention to the minute details of a project or task.
* Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
* Ethical - Ability to demonstrate professionalism conforming to a set of values and accepted standards.
* Interpersonal-Ability/desire to understand others' attitudes/interests/needs/nonverbal behavior, listening skills, and understanding strengths/limitations of others.
* Relationship Building-Ability to build/maintain friendly relationships/networks with people who might be useful in achieving work-related goals.
* Reliability - The trait of being dependable and trustworthy.
* Communication, Oral and Written - Ability to communicate effectively with others using the spoken word and ability to communicate in writing clearly and concisely.
Position Qualifications:
* Associate's degree in office management, Secretarial or Human Services, or equivalent combination of education, preferably a minimum of one year of direct experience working with families.
* Requires basic knowledge of Human Services and community agencies/services available to the public.
* Bi-lingual in Spanish, both written and verbal.
* Sensitive to children and family needs.
* Must have a good police record and health.
* Good written and oral communication in both languages.
* Ability to perform all physical duties required by the position.
* Ability to speak positively and respectfully to children and families.
* NYS background check.
* Must possess a valid NYS driver's license, satisfactory driving record, and transportation.
* Demonstrate ability to work cooperatively.
* A combination of education, experience, and training other than the above may be approved by Ibero's President and CEO.
Authority:
This position holds a relatively high degree of independence within the framework of the agency's policies and procedures. Must exercise considerable autonomy, and initiative and make decisions regarding completion of tasks and monitoring activities. Must use sound judgment in reaching those decisions and use established policies and procedures in the day-to-day direct service tasks.
Physical Demands:
The position does require occasional standing, squatting, and lifting to approximately 40 lbs. And frequent sitting.
Dental Office Manager
Office Manager Job In Rochester, NY
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Office Manager, which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives.
Job Type: Full-Time
Salary: $60,000 - $62,000 year + monthly and quarterly incentive earnings
At Aspen Dental, we put You First. We offer:
* A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
* Career development and growth opportunities to support you at every stage of your career
* A fun and supportive culture that encourages collaboration and innovation
* Free Continuous Learning through TAG U
How You'll Make a Difference:
As a Dental Office Manager, you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization.
* Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
* Hire, develop, manage and retain the office staff
* Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
* Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability
* Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance
* Additional tasks as required
Preferred Qualifications
* Minimum of one year of managing a team of direct reports
* High school diploma or equivalent; college degree is preferred
* A people centric leader who motivates and inspires others
* Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
* Demonstrate analytical thinking; place a premium on leveraging data
Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization.
* May vary by independently owned and operated Aspen Dental locations.
Limitations apply, please see recruiter for details
ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Hotel Front Office Manager
Office Manager Job In Rochester, NY
Are you ready to apply your expertise to a rewarding career with a leader in the hospitality industry? Join the DelMonte Hotel Group team! We are currently seeking experienced and driven candidates just like you to serve as a Front Office Operations Manager.
You will play a key role to ensure a great guest and colleague experience. We offer competitive compensation and benefits, a tight-knit and supportive work environment, plus numerous opportunities for professional development and advancement. Become part of our family and see why so many of our associates have made DelMonte Hotel Group their career home. Contact us today - we're waiting to hear from you!
Job Responsibilities
As a Front Office Operations Manager, you will directly supervise associates in the Front Office and Hospitality Departments and carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training associates; planning, assigning, and directing work; appraising performance; rewarding and disciplining associates; addressing complaints and resolving problems.
Your specific duties in this role will include:
* Assign duties and shifts to associates and observe performance to ensure adherence to hotel policies and established operating procedures.
* Ensure proper cash and key control procedures are followed.
* Answer inquiries pertaining to hotel policies and services.
* Attend staff meetings to discuss company policies and guest complaints, and to make recommendations to improve service and ensure more efficient operation.
* Perform Front Desk and PM Hospitality duties as needed.
* Ensure food quality and service standards are being maintained for PM Hospitality.
* Ensure food sanitation and proper food handling standards are being followed.
* Provide guests with information pertaining to available services and hours of the hotel, i.e. restaurant, lounge.
* Ensure effective departmental communication through logs, daily stand up meetings and monthly department meetings.
* Ensure all brand standards and initiatives are implemented and followed.
* Perform a variety of administrative tasks including forecasting room occupancy, maintaining department budget, monitoring service trends using Guest Satisfaction results, processing department payroll, maintaining an accurate inventory of supplies, and handling any accounting and purchasing functions, i.e. cost and inventory levels for the Market/Pantry.
* Maintain up to date records and files.
* Provide information pertaining to hours and available services of the hotel, i.e. restaurant, lounge, room service.
* Ensure the cleanliness of the Front office, lobby and surrounding areas.
* Assist in checking all fixtures, equipment and conditions (lights, music, heating/cooling, furniture, wallpaper, etc.) for proper operations, settings and maintenance. Report deficiencies.
Job Requirements
We are looking for a self-motivated Front Office Operations Manager with a strong work ethic and a drive to exceed expectations. It is also important that you have excellent communication skills.
Specific qualifications for the role include:
* 1 to 3 years related experience in guest services, front desk or related professional area
* Associate's degree (A. A.) or equivalent from two-year college or technical school; or equivalent combination of education and experience.
* Proven customer service and staff management skills
* Ability to work as part of a team and complete tasks individually
* Solid organizational, time-management and prioritization skills
Benefits
As a Front Office Operations Manager with DelMonte Hotel Group, you will be part of a hospitality leader that prides itself on cultivating a workplace that feels like home and that brings out the best in you each and every day. It's the kind of company where many of our associates come for a job but stay for a career-the kind of place where your strengths will be appreciated and where each of us can truly be ourselves.
Your hard work and professional dedication will be rewarded with excellent compensation packages, which may vary depending on location.
* Compensation starting at $17.00 per hour and up based on experience (plus possible overtime & bonus potential)
* Comprehensive benefit packages for full-time positions
* Hotel room discounts at our locations around the globe
* Discounts on food and beverages
* Professional development and advancement opportunities
Hotel Front Office Manager
Office Manager Job In Rochester, NY
Are you ready to apply your expertise to a rewarding career with a leader in the hospitality industry? Join the DelMonte Hotel Group team! We are currently seeking experienced and driven candidates just like you to serve as a Front Office Operations Manager.
You will play a key role to ensure a great guest and colleague experience. We offer competitive compensation and benefits, a tight-knit and supportive work environment, plus numerous opportunities for professional development and advancement. Become part of our family and see why so many of our associates have made DelMonte Hotel Group their career home. Contact us today - we're waiting to hear from you!
Job Responsibilities
As a Front Office Operations Manager, you will directly supervise associates in the Front Office and Hospitality Departments and carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training associates; planning, assigning, and directing work; appraising performance; rewarding and disciplining associates; addressing complaints and resolving problems.
Your specific duties in this role will include:
- Assign duties and shifts to associates and observe performance to ensure adherence to hotel policies and established operating procedures.- Ensure proper cash and key control procedures are followed.- Answer inquiries pertaining to hotel policies and services.- Attend staff meetings to discuss company policies and guest complaints, and to make recommendations to improve service and ensure more efficient operation.- Perform Front Desk and PM Hospitality duties as needed.- Ensure food quality and service standards are being maintained for PM Hospitality.- Ensure food sanitation and proper food handling standards are being followed.- Provide guests with information pertaining to available services and hours of the hotel, i.e. restaurant, lounge.- Ensure effective departmental communication through logs, daily stand up meetings and monthly department meetings.- Ensure all brand standards and initiatives are implemented and followed.- Perform a variety of administrative tasks including forecasting room occupancy, maintaining department budget, monitoring service trends using Guest Satisfaction results, processing department payroll, maintaining an accurate inventory of supplies, and handling any accounting and purchasing functions, i.e. cost and inventory levels for the Market/Pantry.- Maintain up to date records and files.- Provide information pertaining to hours and available services of the hotel, i.e. restaurant, lounge, room service.- Ensure the cleanliness of the Front office, lobby and surrounding areas.- Assist in checking all fixtures, equipment and conditions (lights, music, heating/cooling, furniture, wallpaper, etc.) for proper operations, settings and maintenance. Report deficiencies.
Job Requirements
We are looking for a self-motivated Front Office Operations Manager with a strong work ethic and a drive to exceed expectations. It is also important that you have excellent communication skills.
Specific qualifications for the role include:
- 1 to 3 years related experience in guest services, front desk or related professional area- Associate's degree (A. A.) or equivalent from two-year college or technical school; or equivalent combination of education and experience.- Proven customer service and staff management skills- Ability to work as part of a team and complete tasks individually- Solid organizational, time-management and prioritization skills
Benefits
As a Front Office Operations Manager with DelMonte Hotel Group, you will be part of a hospitality leader that prides itself on cultivating a workplace that feels like home and that brings out the best in you each and every day. It's the kind of company where many of our associates come for a job but stay for a career-the kind of place where your strengths will be appreciated and where each of us can truly be ourselves.
Your hard work and professional dedication will be rewarded with excellent compensation packages, which may vary depending on location.
- Compensation starting at $17.00 per hour and up based on experience (plus possible overtime & bonus potential)- Comprehensive benefit packages for full-time positions- Hotel room discounts at our locations around the globe- Discounts on food and beverages- Professional development and advancement opportunities
Office Manager
Office Manager Job In Rochester, NY
Highland Hospital is seeking a full time Office Manager for the Department of Medicine. The Office Manager oversees the business operations of the department with minimum direction and considerable latitude for independent judgment, performs routine and non-routine duties requiring highly advanced administrative skills and proficiency. The Office Manager works collaboratively with the Providers, Nurse Manager, and staff to ensure consistency in goals and objectives that meet and continuously improve operations. Provides leadership to office personnel and is responsible for training and evaluating office personnel, oversight of billing operations; and coordinating services and the equipment necessary to enhance the day to day clinic operations. Monitors and reports monthly budget variances to Program Administrator and provides capital and operating budget input for annual budget development.
**Salary Range:**
$50,440- $65,499
_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._
**Auto req ID:**
16009BR
**Job Requirements:**
Bachelor's Degree; or equivalent experience. 3-5 years relevant and progressive experience in physician practice setting involving oversight of all clerical, administrative and billing processes. Minimum of 1 year demonstrated leadership experience, excellent interpersonal skills, communication skills, and organizational skills.
**Employment Status:**
Full-Time
**Hours/Week:**
40
**Posting Title:**
Office Manager - Dept of Medicine
**City:**
Rochester
**Work Shift:**
Days
**Area of Interest:**
Administration/Management
The Hospital is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other status protected by law.
Office Manager
Office Manager Job 9 miles from Rochester
fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers.
With nearly $3B in annual retail sales, fairlife's portfolio of delicious, lactose-free, real dairy products includes: fairlife ultra-filtered milk; Core Power High Protein Shakes, a sports nutrition drink to support post-workout recovery; fairlife nutrition plan™, a nutrition shake to support the journey to better health.
A wholly owned subsidiary of The Coca-Cola company, fairlife, LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation.
To learn more about fairlife and its complete line of products, please visit fairlife.com.
job purpose:
We are seeking an energetic, positive, organized individual to lead our Webster, NY plant experience! This person will have the opportunity to positively influence our amazing work culture by building and executing our employee experience strategy, cultivating relationships with all members of the Team and acting as a thought partner on ways we can continuously improve. This role is perfect for you if you are a “roll-up your sleeves” builder, willing to pitch in wherever needed, and thrive in an ever-evolving environment.
responsibilities:
· Support the launch of our new state-of-the-art plant in Webster, NY from buildout to opening day and beyond, project managing execution, including vendor coordination and supervision
· Own the plant experience for our Webster employees, including office and facilities management, organization, inventory management, operations & procedures and maintaining the physical space
· Elevate and streamline the office experience by introducing process improvements, experimenting with new and innovative ways of delivering a great employee experience
· Manage the Webster office budget
· Partner with the Coopersville, MI, Goodyear, AZ and Chicago HQ groups to collaborate and execute a world class employee experience
· Engage with community leaders and organizations to build the brand and support the community
· Be a culture champion and a driver of our company values
· Provide support for executives and senior leaders as needed (meetings, lunches, visitor management etc.)
· Manage and work with facility staff to maintain the office, set up food and restock system, maintain the appearance of the space, own the office request email handle, menu plan, and anything else to optimize the best possible office experience
skills/qualifications required:
· You have at least 3 years in an office management lead role, with a preference for experience supporting a manufacturing plant environment.
· You're a skilled communicator and have the ability to absorb and distill complexity into simple terms to drive decision making.
· You have a strong sense of urgency and the ability to pivot when needed.
· You are detail-oriented and proactive, you thrive as a self-starter and excel in managing multiple projects simultaneously.
· You have excellent problem-solving and organizational skills and can prioritize tasks effectively
· You are able to build strong cross-functional relationships, effectively facilitate discussions and drive consensus
· You demonstrate critical thinking, detail orientation, empathy, adaptability, creativity, and self-motivation.
· You excel in communication (written, oral, verbal, and nonverbal), creativity, facilities/office management, project management, budget management, and vendor management.
· You are willing to come into the office 5 days a week
· Ability to handle ambiguity and work in a fast paced, entrepreneurial environment
working conditions and physical requirements:
· List where necessary
· Ability to sit/stand/walk
· Ability to lift up to 25 lbs.
· Reaching/bending requirements (if any)
· Exposure to hazards (machinery, confined spaces, etc.)
· Specific atmospheric conditions
· Any other physical requirements
food safety requirements:
· Notify supervision of any repairs or adjustments that are required that may affect product quality or food safety.
· Understand, observe, and comply with the handling and usage of the color-coded container policy while in the Production Areas.
· Perform all duties necessary to meet Company, Customer and/or Government requirements/standards as prioritized by the Company.
· Ability to initiate action to prevent the occurrence of nonconformities relating to Food Safety and the Quality of the product, processes, quality system, or safety system.
· Identify and record any problems relating to Food Safety and the Quality of the ingredients, processes, quality system, or safety system.
· Control further processing or delivery of nonconforming product in terms of Food Safety and Quality issues until the deficiency or unsatisfactory condition has been corrected.
· In the event of absence, another employee with the same skill level will assume the duties and responsibilities as required.
position location: Webster, NY
reports to: Webster HR Manager
travel requirements: 25% to start, 10% ongoing
exempt/nonexempt: exempt
*Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered.
Base pay range:$60,000—$72,000 USD
fairlife, LLC is an equal opportunity employer. We do not discriminate on the basis of
race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All qualified applicants and employees will be given equal opportunity. Selection decisions are based on job-related factors.
In addition to its nondiscrimination commitment, the Company will also provide reasonable accommodation of qualified individuals with known disabilities unless doing so would impose an undue hardship on the Company. If you have a disability and would like to request accommodation in order to apply for a position with us, please email
********************
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Office Administrator
Office Manager Job In Rochester, NY
Our Billing Co. is seeking an Office Administrator to join our team!
The Office Administrator will be responsible for handling the Rochester, NY office location, ensuring the space is organized and well-maintained as well as providing administrative support remotely to the OBC team. This role has a balanced workload split between office management and remote administrative tasks.
Essential Functions:
Oversee daily operations and office management of the Rochester location, ensuring a well-organized, efficient, and welcoming workspace for team members.
Aide leadership in staff capacity; relieves leadership of administrative functions by handling a wide variety of situations involving the operations of the office.
Handle office supplies and inventory, ensuring necessary resources are stocked and readily available.
Serve as the primary point of contact for office-related inquiries and troubleshooting, addressing issues promptly to maintain a smooth workflow.
Deliver exemplary customer service in order to provide a positive experience across the organization.
Identify opportunities to streamline office processes, improve workflow efficiency, and enhance overall productivity.
Implement best practices for office organization, document management, and communication.
Assist in the coordination and scheduling of office events, meetings, and team-building activities, both in-person and virtually.
Manage logistics, venues, catering, and any required materials or technology.
Maintain confidentiality and handle sensitive data, such as medical records or personal information, in compliance with privacy regulations.
Provide administrative support remotely to the team, including managing schedules, communications, and documentation.
Support the team with administrative aspects of ongoing projects, such as tracking deadlines, coordinating team tasks, and providing project documentation.
Minimum/Preferred Qualifications:
High School Diploma or equivalent required
3 years of prior Office Administration experience preferred.
Knowledge, Skills and Abilities
Organized with an ability to multitask
Strong verbal and written communication skills with the ability to coordinate and handle inquiries effectively
Experience using Microsoft Office Suite (Excel, Word, Outlook, Teams, etc.)
Excellent time management skills with the ability to prioritize
Accuracy in handling office supplies, schedules, and documentation to ensure smooth administrative processes
Ability to handle evolving tasks and work with a flexible approach as priorities may change
Our Billing Co. offers a competitive benefits package.
Pay range: $18.50 - $23.50 per hour
Individual annual salaries/hourly rates will be set within job's compensation range, and will be determined by considering factors including, but not limited to market data, education, experience, qualifications, and experience, qualifications, and expertise of the individual and internal equity considerations.
JOB CODE: 1000061
Front Office Mgr
Office Manager Job 15 miles from Rochester
Front Office Manager Your team is typically the first - and the last - the guest meets. You are the Front Office Manager and all those employees who open the door, handle luggage and greet the guests are your team! As their leader you ensure that guests are taken care of by a caring, well-trained and highly motivated staff. In the role of Front Office Manager, you will:
* Be the Business Manager - you will oversee all aspects of the Front Office in order to ensure quality guest satisfaction, high employee engagement and operational efficiency.
* Be the Leader - it is your job to ensure the smooth operation of the front desk and the other guest experience areas assigned to you, establishing policies and procedures and then training your staff so that they offer impeccable service.
* Be the Desk Financial Guru - you will be very involved in the budget process and then must keep a pulse on daily revenue and expenses to minimize loss, manage expense and maximize profit.
* Be the Manager on Duty - taking charge of the property when required and training your team - especially third shift - to step into that role as needed.
Job Requirements
This role requires at least three years of progressive experience at a hotel front desk or related, with a four-year college degree and/or relevant college course work preferred. Discipline-specific hospitality industry and general hotel department knowledge and supervisory experience are expected. Excellent verbal and written English communication skills are required, with a second language helpful. You must be able to handle cash or credit transactions and have front office software proficiency. This job requires light work - exerting up to 20 pounds of force occasionally and/or up to 10 pounds frequently with a regular need to lift, carry, push, pull or otherwise move objects. Long hours, many of which may be spent standing, sometimes required.
Salary Range: $60,450-$62,000 annually
Branch Support Manager
Office Manager Job In Rochester, NY
About this role: Wells Fargo is seeking a Branch Support Manager in Wealth and Investment Management as part of Wells Fargo Advisors. Learn more about our career areas and lines of business at wellsfargojobs.com. In this role, you will: * Act as a liaison between Market Leaders, the Brokerage Support team, and Client Associates in various aspects of operations, compliance, and technology
* Collaborate with the Brokerage Support Manager and other support team members, as projects require, ensuring consistent and efficient execution of the firms Operational, Compliance policies and procedures.
* Be responsible for execution of various supervisory approvals for the Support team including supervisory review and approval of operational transaction requests such as asset movement, account maintenance, order errors, document approvals and various remediation projects.
* Serve as the main point of contact for operational, service and technology inquiries from Financial Advisors, the branches, and other Support Center associates
* Be responsible for onboarding, training, recognition, engagement, and development of new and existing Client Associates within designated markets.
Required Qualifications:
* 4+ years of Financial Services Industry experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
* US Only: Successfully completed Financial Industry Regulatory Authority (FINRA) Series 7 and 63 or 7 and 66 examinations (or FINRA recognized equivalents) sufficient to qualify for immediate FINRA registration
Desired Qualifications:
* 1+ years of leadership experience
* Familiarity with Support Center model
* Knowledge and understanding of branch exams and regulatory requirements from an operational support perspective
* Strong client service skills
* Strong attention to detail and accuracy skills
* Effective organizational, multi-tasking, and prioritizing skills
* Strong verbal, written, and interpersonal communication skills
Job Expectations:
* US Only: Obtaining and/or maintaining appropriate FINRA license(s) is required for ongoing employment in this position.
* FINRA 65 or 66 examinations or equivalent must be completed within a 90-day time period if not immediately available to transfer upon hire. FINRA recognized equivalents will be accepted. This will be communicated at time of offer acceptance.
* Compliance with state law registration and licensing requirements is mandatory.
* In addition to state registration and licensing requirements, specific product licenses or SAFE licensing may apply.
* Additional requirements include meeting enhanced financial fitness and criminal background standards. Wells Fargo will initiate the FINRA licensing review process at the time of offer acceptance.
* For specific FINRA qualification exams obtained after 9/30/2018, the Securities Industry Essentials (SIE) exam co-requisite is required.
* This role requires a FINRA supervisory license and may require working in the assigned office location for at least one year from the hire date. Any supervisory role employee holding a FINRA supervisory license, who has answered affirmatively to certain Form U4 Section 14 regulatory questions/disclosures, will be ineligible to work from a location other than their assigned office location.
This position is subject to FINRA Background Screening Requirements, including successful completion and clearing of a background check. Internal transfers are subject to comply with 17 CFR 240.17f-2 of the Securities Exchange Act of 1934 and FINRA Bylaws, Article III, Section 3, which states that Associated Persons should not be subject to statutory disqualification. Successful candidates must also meet ongoing regulatory requirements including additional screening and are required to report certain incidents.
This position is not eligible for Visa sponsorship.
Posting Location(s):
30 7th St E SAINT PAUL, MN 55101
90 S 7th St Minneapolis, MN 55402
8500 Normandale Lake Blvd Ste 1710 BLOOMINGTON, MN 55437
400 1st St S St. Cloud, MN 56302
21 1st St SW Rochester, MN 55902
222 W Superior St Duluth, MN 55802
Pay Range
Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to achievements, skills, experience, or work location. The range listed is just one component of the compensation package offered to candidates.
$73,100.00 - $129,900.00
Benefits
Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees.
* Health benefits
* 401(k) Plan
* Paid time off
* Disability benefits
* Life insurance, critical illness insurance, and accident insurance
* Parental leave
* Critical caregiving leave
* Discounts and savings
* Commuter benefits
* Tuition reimbursement
* Scholarships for dependent children
* Adoption reimbursement
Posting End Date:
6 Feb 2025
* Job posting may come down early due to volume of applicants.
We Value Diversity
At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.
Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.
Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.
Applicants with Disabilities
To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.
Drug and Alcohol Policy
Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.
Wells Fargo Recruitment and Hiring Requirements:
a. Third-Party recordings are prohibited unless authorized by Wells Fargo.
b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.
Customer Engagement Manager
Office Manager Job 45 miles from Rochester
Job Details Seneca Falls, NY Full Time $25.25 - $25.25 Hourly Up to 50% Any Admin - ClericalDescription
The Customer Engagement Manager is responsible for successfully culminating recruitment efforts by initiating and pursuing communications strategies and protocols needed to convert prospective members (leads) to registered members and supporting members with the renewal process. In addition, the Customer Engagement Manager provides professional, superior customer service to all internal and external customers, members, volunteers, staff and other community contacts in person, electronically and by phone.
Essential Duties and Responsibilities:
• Supports our membership within assigned territory, including troops, service units and individual members, both girl and adult • Operates as the point of contact for assigned territory • Develops and maintains long-term relationships with territory • Makes sure members receive requested services and support in a timely fashion promoting a positive experience for all members • Communicates member needs and demands to leadership • Collaborates with Engagement Managers to reach prospective members and renew existing members • Manage projects, working to carry out member goals while meeting council goals • Identifies opportunities to exceed council goals • Coordinate with staff members to ensure consistent service • Collaborates with Engagement Team weekly • Service multiple service units concurrently, often meeting deadlines • Keep records of member communications • Other duties as assigned; specifically to support other departments throughout the member year
JOB DESCRIPTION
Supervisory Responsibilities:
The Customer Engagement Manager does not have any supervisory requirements.
Minimum Qualification Standards:
• High school diploma required; associate's degree preferred and/or 4 years of relevant experience.
• One to two years previous related experience
• Must have own transportation and maintain a valid NYS Driver's License and be able to travel to all 26 counties of the council.
• Must have ability to work a flexible schedule to accommodate evening and weekend work.
Compensation is $25.25 per hour
Office Administrator
Office Manager Job In Rochester, NY
R.A.S. Logistics is a leader in the logistics industry providing final mile delivery services and we continue to grow thanks to the experience and excellent customer service of our staff. We currently recruiting for Office Administrators at our Rochester, NY location.
Office Administrator responsibilities include but are not limited to the following.
Communicate with delivery teams and customers
Maintain organization of the office and delivery documents
Provide high levels of customer service
Office Administrator requirements include the following.
Ability to remain professional and courteous
Excellent verbal and written communication skills
Previous customer service experience
Knowledge of Microsoft Office and Windows based applications
Strong organizational skills
Flexibility to work additional hours, if needed
Office Administrator benefits include the following.
Excellent base wage
Insurance available 1st of month after 60 days; Retirement plan available 1st of month after 90 days; Retirement match provided after 1 year
Affordable Anthem BCBS Medical, Dental and Vision Insurance.
Company provided life insurance and additional voluntary life insurance available.
Company provided short and long term disability.
Excellent 401k match of 100% on first 3% then 50% on next 2%
R.A.S. Logistics is proud to be an Equal Opportunity employer.
Administrative Assistant - Branch Manager
Office Manager Job In Rochester, NY
Chubb is the world's largest publicly traded property and casualty insurer. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.
This position requires the ability to handle multiple priorities, anticipate needs, and independently handle tasks and decisions, working closely with administrative and marketing team. The ideal candidate must be able to provide personalized and confidential executive assistance with discretion and judgment, display a high degree of professionalism when dealing with key executives and business partners, and be able to work with minimal supervision. The position reports to the Rochester Branch Manager, and may occassionally provide support to the Boston and New Haven Offices.
Responsibilities:
· Participate in planning and provide administrative support for departmental meetings and special events.
· Create effective PowerPoint and other presentations, as needed.
· Schedule and coordinate travel arrangements. Keep up-to-date on corporate travel policies and travel booking software, e.g., Concur.
· Prepare, submit, and track expense reports, as well as assist with data input and report generation
· Arrange meetings and conference calls.
· Responds to regularly occurring requests for information.
· Maintain a proactive diary of items, including proactive support and follow up on items as needed.
· Maintain schedules and calendars.
· Responsible for maintaining reporting, administrative & marketing support systems accurately and comprehensively.
· Proficient user of MIS, CMR and other financial reporting tools
· Coordinate, plan and lead branch social, volunteer and holiday events
· Performs other duties as assigned.
Qualifications:
· Advanced proficiency in MS Word, PowerPoint, Excel, Outlook, intranet, internet and travel and expense systems.
· Excellent organizational and time management skills, including demonstrated ability to multi-task, independently prioritize work in a high-volume environment, meet deadlines, and exercise excellent decision-making skills.
· Sound understanding of Zoom, WebEx and other teleconferencing equipment.
· Strong written and verbal communication skills and proven ability to build relationships internally and externally.
· Demonstrated ability to serve as a key administrative resource including the ability to research inquiries and provide accurate and timely responses.
· Strong interpersonal skills and the ability to communicate with all levels of the organization.
· Demonstrated experience in managing physical, electronic, and expense systems.
· Willingness to learn new systems and workflows
· Analytical ability is required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
· Proven ability to work independently and be a self-motivator
· High school degree; College degree preferred.
· 5+ years administrative experience required.
Chubb strives to offer a diverse and inclusive and rewarding work environment. Teamwork and mutual respect are central to how Chubb operates and we believe the best solutions draw upon diverse perspectives, experiences and skills. We operate in such a way where everyone, regardless of their singular background has the opportunity to contribute to our collective success.
Chubb offers a competitive compensation package and comprehensive benefits package including life, health and dental, vision, a generous retirement savings plan, disability coverage, stock purchase plan, flexible spending accounts, tuition reimbursement, and business casual dress.
At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religion, age, sex, sexual orientation, transgender, national origin, disability, genetic information, veteran or marital status, or any other characteristic protected by law.