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Office Manager Jobs in Saint Petersburg, FL

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  • Custom Home Warranty Manager

    Lubke

    Office Manager Job In Saint Petersburg, FL

    The Custom Home Warranty Manager will oversee the close-out phase of custom home construction, ensuring warranty standards are upheld and client satisfaction is prioritized. This position involves managing warranty-related items, scheduling and tracking repairs, and performing minor repairs when necessary. A critical component of this role is maintaining strong, proactive relationships with homeowners to ensure a positive experience during their first year of homeownership. Duties and Responsibilities: Client Relations Conduct pre-closing walkthroughs with homeowners to identify and address any outstanding items. Review the warranty book and educate homeowners on operating and maintaining their home, particularly in a coastal environment. Proactively communicate with homeowners to answer questions and resolve concerns, even if unrelated to construction. Exercise discretion and professionalism in all client interactions, understanding what should and should not be communicated. Job Scheduling Schedule and conduct warranty walkthroughs at 30 days, 90 days, and 11 months post-completion. Evaluate repair requests to determine whether they fall under warranty coverage. Coordinate repair schedules with homeowners and subcontractors, balancing timeliness with homeowner availability. Job Tracking Perform pre-walkthrough inspections with the Finish Superintendent to identify potential warranty items. Document warranty issues in Buildertrend, including photos and detailed descriptions. Maintain up-to-date records in Buildertrend, ensuring clear tracking of repair statuses and anticipated completion dates. Trade Management Issue detailed purchase orders to subcontractors for non-warranty work before initiating repairs. Schedule material deliveries and subcontractor work based on current lead times. Actively supervise trade partners to ensure quality standards and homeowner expectations are met. Identify charge-back items and provide supporting documentation. Repair Work Perform minor repairs, including carpentry, drywall, stucco, texture, and painting, as necessary. Ensure all repairs meet quality standards and align with homeowner expectations. Team Collaboration Communicate effectively with field and office team members to ensure smooth coordination. Actively participate in team efforts to maintain high service standards. Other Duties Perform additional tasks as assigned to support the organization's goals. Required Skills and Abilities: Strong knowledge of Florida building codes and inspection processes. Excellent verbal and written communication skills. Outstanding interpersonal and customer service abilities. Highly organized with meticulous attention to detail. Proven time management skills and ability to meet deadlines. Capable of managing multiple tasks and escalating issues when necessary. Thrives in a high-paced, occasionally stressful environment. Proficiency in email and construction management software (e.g., Buildertrend). Education and Experience: High school diploma or equivalent required. Minimum of 5 years of experience in residential construction, with an emphasis on warranty management or customer service preferred. Physical Requirements: Ability to lift and carry up to 80 pounds. Comfortable climbing stairs and ladders frequently.
    $66k-93k yearly est. 15d ago
  • Office and Experience Manager

    Vcita 4.0company rating

    Office Manager Job In Saint Petersburg, FL

    Hybrid Role FTE: 80% We are looking for a hands-on culture enthusiastic to join our operations team as our focal point in the growing St. Petersburg office. If you are a strong project manager and a people person who enjoys a fast-paced tech environment, take a look at what we have to offer. About Us vcita is a compact, quick-smart app that keeps you fully connected to your business, whenever and wherever you are working from. With vcita, you can track and perform all your daily tasks, from the "first hello" to the last invoice: charge and collect payments, invite clients to book you online, create branded invoices and quotes, and send SMS appointment reminders - all in a few simple clicks, from one single app. Founded in 2010 by a team of four, vcita set out to change the way people turn their passions into a business. Today, as a market leader in the small and medium-sized business management space, the company has grown to a team of over 100 but remains focused on the original goal. Tailored specifically for service providers, our software continues to redefine the way they interact with their clients - by driving more opportunities from the web, mobile, email, and social with ease of use designed for the average person. Our teams are based out of Tel Aviv Israel, Bellevue Washington, and St. Petersburg Florida. Job Summary: In this role, you will oversee the daily operations of our US-based team, ensuring a seamless and engaging experience for both on-site and remote employees, and be the lead on all experience-related activities. Your responsibilities will include managing the physical office environment, coordinating IT needs, and leading the operational aspects of onboarding new hires. You'll play a pivotal role in cultivating a positive company culture by driving employee experience initiatives that reflect the company's mission and values. Key Responsibilities: Serve as the primary point of contact for both on-site and remote teams. Oversee office maintenance, facility improvements, vendor relationships, and IT equipment management, including asset tracking and orders. Lead the operational processes on all lifecycle events (onboarding, offboarding, leave of absence, birthday, anniversary etc.) Track and manage expenditures for office operations, IT equipment, and employee experience, ensuring spending aligns with budgetary constraints and reporting any variances or concerns Lead the planning and execution of employee experience strategies that foster engagement, collaboration, and alignment with the company mission and company culture, while continuously supporting initiatives that strengthen a positive workplace atmosphere. Any other tasks or projects as assigned. Skills & Qualifications: At least 2-3 years of experience in office management with a strong focus on team-facing responsibilities, preferably in a tech environment. Excellent problem-solving skills with a proactive approach, and the ability to think on your feet. Exceptional communication skills, written and verbal, with the ability to effectively support both on-site and remote employees. Comfortable being a key point of contact and a culture ambassador. Demonstrated ability to foster a positive employee experience and align initiatives with company culture. Proficiency in navigating a tech-driven environment, with strong confidence in working across a wide range of software and tools. Experienced in tracking budgets and monitoring expenses across multiple categories, and analyzing funds expenditure. Passionate about fostering a positive employee experience and promoting a vibrant company culture. Extra credit: Familiarity with HRIS platforms. Proficiency in design tools like Canva Benefits Competitive pay and stock options Comprehensive health benefits package- 100% of premiums paid for health, dental, vision, life, and disability. 50% of Dependents' premiums. 401k with employer match Flexible Spending Accounts Observed holidays, generous PTO Generous Parental Leave plan Frequent team events and perks with a culture of collaboration, fun, and mutual support. Disclaimer: vcita is an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, faith, gender, gender identity or expression, sex, sexual orientation or stereotyping, national origin, genetics, age, ancestry, ethnicity, medical condition, pregnancy, marital status, partnership status, family or parental status, physical or mental disability military or veteran status, citizenship status, or any other status protected by applicable law. vcita is an E-verify employer.
    $36k-58k yearly est. 3d ago
  • Program Management Office Manager (PMO Manager)

    Signode 4.5company rating

    Office Manager Job 16 miles from Saint Petersburg

    With over $2B in revenue, 80+ manufacturing facilities across 6 continents and over 9,000 employees worldwide, Signode is a leading manufacturer of a broad spectrum of transit packaging consumables, tools, software, and equipment that optimize end-of-line packaging operations and protect products in transit. Signode brings this extensive product portfolio together under hundreds of trusted brands to offer complete transit packaging solutions to its customers. We produce strap, stretch and protective packaging. We also manufacture packaging tools and equipment used to apply the bulk packaging materials. These commercial packaging products are used to pack, bundle, unitize, protect, and secure goods during warehousing and transit. Our company is a pioneer in the industrial packaging sector with a long history of customer-focused innovations in materials, processes and automation technology that have revolutionized the sector. Headquartered in Tampa, Florida, we are proud to be the Transit Packaging Division of Crown Holdings, Inc. We are excited to go to market as Signode and to share the portfolio of products, services and capabilities that make us the world's premier end-of-line packaging company. Benefits: Signode offers a comprehensive benefits package to full-time employees, which includes health, dental, vision, 401k, paid time off, life insurance, wellness perks, and more. Benefits begin the month following the hire date. Summary: The PMO Manager is a key driver in improving, maintaining, and supporting the standard processes and tools needed to enable the IT organization's efforts to deliver projects and programs to the enterprise. The position will work directly with project stakeholders, including project/program managers, IT directors/managers, and business sponsors, to coach, advise, and drive the adoption of standard project tools, processes, and methodologies to ensure that projects are managed and sponsored to achieve a successful outcome and drive value to the organization. They will need to anticipate and manage issues and risks effectively. They will be responsible for managing the resources capacity planning process, working in collaboration with IT leaders to address the defining, acquiring, allocating, and optimizing resources across all projects, improving demand management, and increasing the visibility of our capacity planning efforts. To succeed, the PMO Governance Manager must have a high level of strategic and organizational awareness. Essential Functions: Be an advocate for the mission and vision of the PMO organization to foster a project-management-oriented culture and mindset among the PMO stakeholders and organizational leadership Engages IT senior leadership to define the PMO mission, goals, and operating model and establish the PMO charter Leads the identification and development of PMO roles, team configuration, and recruitment appropriate to deliver the agreed-upon PMO goals and objectives Works with the Global Director to define, manage, and direct the needed end-to-end PMO work effort, leveraging best practices and techniques in identifying, quantifying, and tracking portfolio, program, and project performance, including realizing expected benefits defined in business cases Leads the identification and implementation of project management processes, methods, tools, guidelines, and standards to establish a stable framework that supports all project teams and stakeholders to improve the probability of successful project delivery Provides ongoing coaching and mentoring to PMO staff and project managers, including training on PPM tools Builds and maintains relationships with IT senior leadership and key PMO stakeholders and acts as a trusted advisor Regularly reviews and evaluates opportunities to improve the project management best practices to achieve higher maturity in PPM Leads the establishment of a project management community of practice to facilitate collaboration and best practice sharing among project managers and key PMO stakeholders Coordinate the onboarding and configuration of additional business areas to utilize Signode's PPM Tool for managing projects and resources, creating a foundation for project visibility and coordination across the enterprise Manage the IT Governance process to drive the effectiveness of project validation, prioritization, execution, and delivery of those managing projects and enabling agreed-upon objectives to be met Provide the framework to standardize project/program/portfolio information for visibility and reporting at various levels of the organization, including managing project timelines, basic project status reports, and executive portfolio overviews Position Qualifications: Education: Bachelor's or Master's degree in Information Systems, Information Technology, Computer Science, or MIS or equivalent experience Experience: 8-10 years of demonstrated experience in project or program management Experience setting up and leading a PMO, including Referenceable PMO leadership capabilities Experience implementing and managing a PPM tool, preferably Changepoint or Planview Significant prior experience in addressing business and IT activities associated with project management Prior implementation of PMO office is a plus. Functional Success Drivers: These competencies are what we require for an individual to be successful in this role. Detailed Oriented Organizational Agility Process Management Training and Development Conflict Management Reasonable Accommodation Statement To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities. The Company has reviewed this to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate. Signode Industrial Group, LLC is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.
    $38k-63k yearly est. 17d ago
  • Customer Support Manager

    Insight Global

    Office Manager Job 31 miles from Saint Petersburg

    Insight Global's client in Sarasota, FL is looking to hire a Customer Support Manager as a new addition to help manage their growing business and teams. This person will be responsible for providing direct supervision and mentorship to a team of technical and customer support individuals. They will be expanding the team as the company continues to grow and will lead technology and process decisions to continually improve the customer journey. This is an on-site position in Sarasota, FL with a budgeted salary between $80-100k based on experience. Please apply if you're interested! Required Skills & Experience -3+ years of managerial experience over a customer support or technical support team -Experience growing and expanding a team -Strong understanding of customer support tools and technologies Nice to Have Skills & Experience -Experience with CCTV, Access Control or Video Analytic Systems
    $80k-100k yearly 8d ago
  • Customer Account Manager

    Wendover Art Group 4.1company rating

    Office Manager Job 13 miles from Saint Petersburg

    At Wendover, we bring a different mindset to the fine art space and that takes a unique blend of strong collaboration, technical proficiency, and comfort with data. Our Team fosters a constant and continuous growth environment by embracing a high impact, low ego approach to teamwork. Wendover Art Group seeks a Customer Account Manager who is passionate about delivering Superior Value - and someone who wants to be a part of building the best art company in the world. A successful Customer Account Manager will embrace a growth mindset, support their team however possible and have the desire and ambition to learn leadership. This opportunity requires a commitment to continuous improvement and growth which can only be achieved through a willingness to embrace pushing oneself. The Customer Account Manager plays a pivotal role within the day-to-day operations of the Company and directly impacts the financial and operational success of the business each day. The Customer Account Manager will interact daily with the nation's leading retailers, interior design firms, purchasing groups and hotel brands. Customer Account Manager's are the driving force in creating a world class customer experience that supports the delivery of our three Promises to Customers - Partnership, Proactive Service and One Source for Art! Wendover is looking to hire a Customer Account Manager who has a passion for service. The Customer Account Manager will operate in an environment where each day is different than the next due to the fast pace and simultaneous management of multiple projects. Customer Account Managers will work from project inception to project completion to ensure Wendover delivers Superior Value in all facets of the customer experience. Customer Account Managers will lead relationship development and serve as product experts and problem solvers for customers across the Wendover platform. Wendover is a meritocracy that allows individuals to advance and grow their responsibilities rapidly based on performance and willingness to get the job done. The Customer Account Manager will work cross-functionally to ensure the needs of the customer are always met in a proactive manner. Wendover offers ambitious individuals the ability to practically apply their skillset and take responsibility for the results. To succeed in this environment, the Customer Account Manager must display the Core Values that form the foundation of Wendover's success and embrace Wendover's Winning Formula. About Wendover Art Group: Wendover Art Group is a privately-owned, domestic manufacturer of artwork serving the commercial, residential, and corporate markets. Founded on the Core Values of Honor, Excellence, Team and Smart with the aggressive goal to build the best art company in the world, Wendover Art Group's mission, to deliver superior value to its customers, drives the Company's strategy on all fronts. The Company has transformed from a highly concentrated wholesaler of reproduction art with only 3 customers to an industry leading, vertically integrated designer and manufacturer of artwork serving thousands of customers. Since 2005 the Company has grown revenue over 12x by establishing industry leading positions in the Residential Retail, Interior Design, Hospitality, Senior Living, Healthcare and Multi-family markets. Wendover's success in pioneering these industries can be attributed to a steadfast dedication to excellence in all things and attracting the best talent in the industry. Ready to take the next step on your career journey? Key Responsibilities Proactively support Customer relationships through respectful, timely, complete & honest communication. Interface with blue-chip clients to communicate deadlines and production updates and other pertinent project related information Create, maintain, and track accurate and complete customer records Support the processing and project management of orders through cross-functional communication with project management and operations teams Serve as a product expert for customers across all lines of business Support Business Development strategy through relationship building and gathering of market intelligence Skills and Traits Necessary for Success Delivering on our Promises to Customer is key to our culture and the success of our Team Members. We are looking for candidates who want to support the Company in our journey to make Wendover The Source for Art. Successful candidates will display: A track record of high achievement Flexibility and resilience A growth mindset and aspiration to lead Strong communication skills (written and verbal) Solid organization and intuitive prioritization skills What Else Do We Look For? Bachelor's Degree & strong academic background 2+ years of experience in a customer facing role Ability to solve problems with imperfect information and ambiguity Strategic perspective to create positive long-term outcomes while balancing short term needs of the customer A commitment to excellence and a passion for doing things right all the time Strong time management skills and ability to work under multiple competing deadlines Ability to prioritize and manage a consistently heavy workload with precision Basic to Intermediate Microsoft Excel capabilities Expert in email management
    $31k-40k yearly est. 17d ago
  • Office Coordinator

    Ashley Furniture Industries 4.1company rating

    Office Manager Job 16 miles from Saint Petersburg

    Office Coordinator - OnSite: Tampa, FL We are seeking a dynamic and detail-oriented Office Coordinator to join our team. The ideal candidate will be the backbone of our office operations, representing our corporate culture while ensuring smooth daily functions and providing exceptional support to staff and leadership. Position Overview The Office Coordinator will manage day-to-day office operations, serve as the first point of contact at our front desk, coordinate with vendors, and maintain a professional office environment while supporting various administrative functions across the organization. Key Responsibilities: Front Desk & Reception Serve as the primary front desk representative, greeting and directing visitors professionally Manage visitor access and maintain secure guest badge system Answer and direct phone calls professionally Maintain a safe and clean reception area Complete end-of-day security procedures (lights, secure doors, floors, etc.) Office Management Oversee general office operations and provide regular reports to leadership Coordinate facility maintenance and submit building work orders Manage office supplies inventory and maintain organized filing systems Process and distribute incoming mail Schedule and coordinate meetings, including conference room reservations Support in-house and off-site organizational activities Assist in event planning and coordination as needed Administrative Support Work collaboratively with HR to implement office policies and assist with new hire onboarding Manage parking and badging systems Oversee company vehicle program and related expenses Complete day-to-day administrative functions including file organization, photocopying, and responding to internal/external requests Vendor Management Build and maintain vendor relationships Negotiate with service providers Process incoming vendor invoices and manage payments Coordinate with service providers for maintenance and supplies Required Qualifications: Experience & Education 2+ years of office administration experience (Reception, Office Management, Front Desk) Demonstrated track record of managing office operations and vendor relationships Experience with office management systems and procedures Technical Skills Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, and Word) Advanced ability to learn new software systems Working knowledge of office equipment and machines Knowledge of clerical and administrative procedures and filing systems Professional Attributes Strong customer service orientation Exceptional organizational and time-management capabilities Meticulous attention to detail Excellent interpersonal and communication abilities (both verbal and written) Professional demeanor and positive attitude Self-motivated with excellent initiative Ability to maintain confidentiality Flexible and willing to work extended hours when necessary Capable of handling multiple projects simultaneously within established time constraints Ability to work independently and in a team environment This position offers an excellent opportunity for a professional who thrives in a dynamic environment and enjoys taking ownership of office operations while supporting organizational success. Apply today to find your home at Ashley! Benefits: When you join our family, you are eligible to participate in our comprehensive benefits programs which includes Health, Dental, Vision, Life/Disability, Flexible Spending Accounts, 401(k), Paid Holidays, Paid Vacation. Benefits may vary based on position and location, so we encourage you to speak with the recruiting team during the interview process. Our Core Values: Honesty & Integrity Passion, Drive, Discipline Continuous Improvement/Operational Excellence Dirty Fingernail Growth Focused To learn more about Ashley Furniture, our community engagement programs, environmental stewardship, and our core values, please visit our Corporate Social Responsibility information page: Corporate Social Responsibility ******************************************************************************** This company values its diversity and is proud to be an equal opportunity employer. All employment decisions are made on the basis of an individual's skills, qualifications, merit and business need.
    $35k-41k yearly est. 15d ago
  • Grants Compliance & Office Manager

    The No More Foundation 3.9company rating

    Office Manager Job 33 miles from Saint Petersburg

    Job Title: Grants Compliance & Office Manager Grants Compliance & Office Manager is a key role responsible for managing government grants, overseeing internal bookkeeping, handling human resources functions, and ensuring seamless office operations. This individual will ensure regulatory compliance, maintain accurate financial records, and deliver essential HR support. By fostering a well-organized and efficient workplace, this position contributes to the overall success and sustainability of the organization. This full-time position is based at the No More offices in Land O' Lakes, FL. Key Responsibilities: Grant Management:(50%) Track grant timelines to ensure timely applications, renewals, and compliance reporting. Monitor grant budgets, expenditures, and financial reporting for accuracy and transparency. Build and sustain positive relationships with grant funders and program officers. Financial Management & Bookkeeping:(30%) Manage daily accounting tasks, including accounts payable/receivable, bank reconciliations, and journal entries. Prepare financial reports and analyses, with a focus on grant-related financial data. Ensure compliance with accounting standards and internal control practices. Oversee program budget tracking, forecasting, and reporting. Human Resources:(10%) Facilitate employee onboarding and offboarding processes. Maintain accurate employee records while ensuring compliance with labor laws. Administer payroll and benefits programs. Serve as a point of contact for employee concerns, offering HR support and resources. Coordinate and implement employee training and development initiatives. Manage employee PTO Organizational Management:(10%) Oversee the general inbox, responding to or delegating inquiries as appropriate. Coordinate team meetings and facilitate smooth communication across departments. Manage vendor relationships and office operations to ensure efficiency. Additional responsibilities as determined by No More's leadership to support organizational goals. Required Skills and Qualifications: Strong understanding of Florida government grant regulations and compliance requirements. Bachelor's degree in finance, business administration, or a related field. Proficiency in accounting principles, financial reporting, and internal controls. Knowledge of HR practices, including labor laws and employment compliance. Exceptional analytical and problem-solving skills. Outstanding organizational and time management capabilities. Detail-oriented with a strong focus on accuracy and adept at managing complex processes. Excellent verbal and written communication skills. Proficiency with accounting software and grant management platforms. Personal Attributes: Maintains a personal relationship with Jesus Christ and exemplifies Christian values in all interactions. Passionate about the mission to mobilize churches to care for the vulnerable. A strong communicator who excels in both written and verbal communication. Proven project management skills, able to juggle multiple priorities and manage deadlines effectively. Problem-solver who takes initiative and tackles challenges proactively. Team-oriented, tactful, and confident in decision-making. Displays organizational agility and adaptability to meet evolving needs. What's Attractive to the Right Candidate?: With an eye on the future and many initiatives underway, NMF is an exciting place for professionals who enjoy a culture of teamwork and respect. This role will leverage your skills and afford this person the opportunity to learn new ones. Competitive salary with PTO, health insurance, and 401k. About The No More Foundation: We are a Christ-centered nonprofit founded in 2011. Through community-wide events, outreach projects, and trainings, we provide direct opportunities for individuals, businesses, churches, and organizations to be educated and engaged to meet the needs and affect change in their communities and beyond. Our Mission: To move people to action to serve the poor, orphans, and human trafficking victims; we respond to the connection between poverty, vulnerability, and exploitation through training, outreach, and storytelling events. Our Vision: A world where every child finds a loving home, where survivors of human trafficking find unwavering support and shelter, and where the impoverished, both materially and spiritually, experience the boundless love of Christ.
    $40k-61k yearly est. 10d ago
  • Bilingual (Spanish) Office Administrator

    United Scrap Metal 3.2company rating

    Office Manager Job 13 miles from Saint Petersburg

    Position Overview: The Office Coordinator provides administrative support and customer service to all customers. The Office Coordinator performs administrative duties as assigned. Reporting Structure: Reports to Office Manager Over the last forty years, United Scrap Metal (“USM”) has grown from $200 and a rental truck into one of the largest full-service recyclers in the country. Today, the team continues to pioneer innovative, solutions-driven recycling programs through ethical and sustainable practices. Earning them both National acclaim and recognition with the achievement of several dozen awards. With 700+ team members across 11 locations nationally, the company's commitment to excellence is reflected in an outstanding client retention rate across several thousand customers throughout North America. This substantial growth is further supported by strong consumer partnerships who recognize a consistent delivery of high quality non-ferrous and ferrous material via truck, container, rail, and barge shipment. Equally as important is the expansion of the team's focus on philanthropy, sustainability, diversity, and safety / compliance. A unique mission exists in making a positive impact in the lives of others, throughout the communities in which they live, work and service. USM is proud to make a difference for its clients, consumers, and local communities as it continues to drive forward into the next forty years and beyond. Primary Objectives: Provides administrative support to the Office Manager Acts as customer service representative and establishes a positive image Assists the General Manager and Transportation Manager as needed Summary of Job Responsibilities · Professionally handles all incoming phone calls and greets visitors and vendors · Assists with customer requests and serves as a resource · Provides internal support for operations, transportation, and office team · Supports sales representatives by communicating with customers, preparing paperwork for loads, pricing, and reporting. · Supports the Dispatch Function by taking and entering calls, preparing paperwork, and assisting transportation manager. · Organizes monthly customer breakdowns and forwards to the Recycling Consultant · Prepares shipping paperwork and invoices all outbound loads · Places stationery / tools / cleaning supplies/ food orders and when needed runs errands to pick them up · Prepares and sends daily activity report to required recipients · Manages all mail / parcel services · Supports the A/P function within the PA unit which includes setting up new vendors, coding invoices, scanning to accounting, and keeps track of paid and unpaid invoices · Creates monthly expense reports and makes sure all credit card balances are in check · Creates monthly reports to track containers and waste · Maintains an organized office/workspace · Files paperwork appropriately · Other duties as assigned. Desired Characteristics: High School Diploma required, college degree preferred, and previous similar position experience Must possess a professional, charismatic, and customer service focused attitude Standard MS Office software usage (Outlook, Excel, Word) Ability to work in a face paced environment, managing multiple priorities Ability to perform accurate data entry Excellent written and verbal communication skills Highly organized Candidate must pass a pre-employment physical, background, and credit check Available to maintain flexible scheduling requirements as determined by the manager and /or business needs of the operation. Minimum Safety Training Requirements: Basic on-the-job training that satisfies the Primary Objectives of the specific position (as noted above) US-SOP-01 United in Safety Manual US-F11 QEH&S Policy US-SOP-03 Team Member Handbook We strive to demonstrate our Core Values in all positions at USM: Trust ● Commitment ● Loyalty ● Passion ● Respect● Service ● Performance USM is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. USM will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. USM is a Zero Impairment Workplace. USM provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify your Talent Acquisition contact or another member of our People Experience Team at ***********************. The decision on granting reasonable accommodation will be made on a case-by-case basis.
    $32k-38k yearly est. 17d ago
  • Finance Team Manager

    Smart Choice Communications 3.5company rating

    Office Manager Job In Saint Petersburg, FL

    Title: Finance Team Manager Reports To: Controller Classification: Exempt Department: Finance Position Type: Full-Time At SmartChoice, we're reshaping the way businesses communicate, connecting them with innovative solutions through our SMART Network. As a trusted Voice Carrier, Internet Service Provider, Microsoft Teams Partner, and Service Expert, we help companies nationwide achieve new levels of performance with our tailored and cutting-edge technology. We're passionate about delivering exceptional white-glove service, and our team is key to keeping businesses moving forward.Why Join Us? At SmartChoice, we believe that greatness is achieved through collaboration, creativity, and a relentless commitment to white glove service and customer success. We don't just sell products-we build partnerships and create lasting impacts for businesses across the country. As a leading provider of advanced voice, internet, and communications solutions, we empower our clients with the tools they need to thrive in today's fast-paced, tech-driven world. At SmartChoice, we believe our people are the heart of what we do, and we pride ourselves on fostering a dynamic and inclusive work environment where everyone's voice is heard. Our culture thrives on creativity, collaboration, and celebrating successes-big and small. As part of our team, you'll be joining a company that values innovation, teamwork, community engagement, and professional growth. Whether it's through professional development, team-building events, or mentorship opportunities, we ensure that our employees feel supported and empowered to achieve their goals. If you're driven, passionate, and ready to make an impact, we want you to be part of our journey.Position Overview: We are seeking an experienced and highly motivated Finance Team Manager to oversee our finance department's daily operations and strategically support our growth as a leading UCaaS provider. The successful candidate will be responsible for managing financial planning, reporting, budgeting, and analysis, with a particular focus on the unique financial dynamics of a UCaaS business model. This role requires a hands-on leader with a strong background in finance, excellent analytical skills, and the ability to work in a fast-paced environment. Supervisory Responsibilities: Interviews, hires, and trains new staff for the Finance department. Supervise day-to-day operations of their team making sure everyone is contributing appropriately, distributing the workload evenly while ensuring motivation and performance levels are maintained. Lead by setting a good example (role model) - behavior consistent with words. Create an environment oriented to trust, open communication, creative thinking, and cohesive team effort. Provides constructive and timely performance evaluations for the different finance teams. Handles all procedural/HR related items and timesheets for finance team. Handles all discipline and terminations of direct employees in accordance with company policies Performs other related duties as assigned. Key Responsibilities: Financial Planning and Analysis (FP&A): Lead budgeting, forecasting, and financial modeling activities including the development of financial targets and KPIs relevant to a UCaaS business, such as monthly recurring revenue (MRR), annual recurring revenue (ARR), and customer lifetime value (CLV) Prepare financial reports and presentations for management, highlighting key metrics such as MRR, ARR, churn rate, and customer acquisition cost (CAC) Analyze variances between actual results and budget/forecast, providing insights and recommendations to improve financial performance and support sustainable growth Reporting and Compliance: Oversee monthly, quarterly, and annual financial reporting. Ensure accurate and timely completion of financial statements, in compliance with GAAP & regulatory requirements, with a specific focus on revenue recognition for subscription services. Manage audits (internal and external) and ensure adherence to financial regulations. Team Management: Lead and mentor the finance team, promoting a culture of continuous improvement and professional development. Manage workload distribution, set team goals, and provide coaching to ensure high performance. Facilitate cross-department collaboration to improve financial processes. Cash Flow and Treasury Management: Manage relationships with banks and financial institutions, ensuring efficient treasury operations. Identify and mitigate financial risks through effective strategies. Cost Management and Efficiency: Drive cost-efficiency programs by analyzing expenses and identifying areas for savings. Work closely with procurement and other departments to manage costs associated with telecom equipment, software, and services. Technology and Process Improvement: Assist with the implementation of new financial software and tools as needed, ensuring they meet the specific requirements of a subscription-based business. Leverage data analytics tools to enhance financial reporting and decision-making. Ensure the finance department's processes are documented, continuously improved, and aligned with best practices for UCaaS companies Optimize finance processes and systems to improve efficiency, accuracy, and scalability, supporting the growth of our UCaaS offerings Business Partnering: Act as a key finance partner to senior leadership, providing insights and recommendations to support business growth, particularly in the tech/telecom sector. Collaborate with product, sales, and marketing teams to ensure alignment between financial goals and business strategies. Required Skills & Experience: Education: Bachelor's degree in Finance, Accounting, Economics, or a related field. MBA, CPA, or CFA preferred. Experience: Minimum of 7 years of experience in finance, with at least 3 years in a managerial role. Experience in the technology or UCaaS industry Knowledge of subscription-based revenue models Strong knowledge of financial systems and financial modeling. ERP Implementation experience Familiarity with financial standards (GAAP). Familiarity with financial compliance requirements for SaaS companies Experience in supporting high-growth businesses and scaling financial operations. Adaptability to fast-paced, tech-driven environments. Strong understanding of the telecom industry's unique financial challenges (e.g., capital expenditure on infrastructure, pricing models, recurring revenue streams). Skills: Leadership and team management abilities. Excellent analytical, problem-solving, and decision-making skills. Strong communication skills, with the ability to explain complex financial concepts to non-finance stakeholders. Advanced proficiency in Microsoft Excel, financial modeling, and data analytics tools. Perks: Competitive salary with performance-based incentives Comprehensive health benefits (medical, dental, vision, life insurance) Generous paid time off Employer-matched 401(k) Monthly cell phone stipend Employee Assistance Program What We Offer: Culture of Innovation: You'll be part of a forward-thinking team that's driving the future of business communications. Growth Opportunities: As SmartChoice continues to expand, so do the opportunities for our team members to take on new challenges. Fun & Collaborative Environment: We're serious about our work, but we also know how to have a good time. From team-building events to spontaneous brainstorming sessions, SmartChoice is a place where your voice will be heard, and your efforts will be recognized. At SmartChoice, we embrace a work culture that champions teamwork, creativity, and fun while striving for excellence in everything we do. We believe that when passionate individuals come together, great things happen. If you're looking to contribute to a growing company that is shaping the future of business communication, we want you on our team. Apply now and start making your mark at SmartChoice!
    $39k-78k yearly est. 60d+ ago
  • Dental Office Manager

    Bayview Dental Associates 3.3company rating

    Office Manager Job 19 miles from Saint Petersburg

    Full-time Description Job Title: Dental Office Manager We are seeking an experienced Office Manager to join our dental office located in beautiful downtown Sarasota. The ideal candidate will be responsible for managing the day-to-day operations of the office, ensuring a smooth and efficient workflow, and providing excellent customer service to our patients. (S)he will exemplify our company values: Teamwork Transparency Empowerment Accountability Respect Honesty Dental Office Manager Responsibilities: Manage the front desk and reception area, including greeting patients, answering phones, and scheduling appointments Oversee patient records and ensure they are accurate and up-to-date Manage office inventory and order supplies as needed Ensure compliance with all office policies and procedures, as well as state and federal regulations Manage office finances, including billing and collections Supervise and train office staff as needed Maintain a clean and organized office environment We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. We strive to provide work/life balance to our employees and foster an environment of belonging, inclusion, and FUN. If you are a motivated and experienced Office Manager looking for a new challenge, we encourage you to apply for this exciting opportunity in beautiful downtown Sarasota. Requirements 1-2 years management experience in dental 1-2 years dental insurance experience Salary Description 55,000-60,000
    $44k-60k yearly est. 17d ago
  • Dental Office Manager - Largo

    Smile Brands 4.6company rating

    Office Manager Job 13 miles from Saint Petersburg

    Overview In this role, you'll support our mission of Smiles For Everyone by overseeing daily operations, fostering a positive patient experience, and supporting the success of the team. Schedule (days/hours) M, T, W, 8am-5pm TH 12pm-7pm, Fri 8am-4pm x1 Sat per month Responsibilities Overseeing patient scheduling, managing collections and receivables, getting supplies and navigating other operational expenses Keeping an eye on staff productivity and supporting the team where necessary Managing staff trainings on patient care, equipment monitoring, maintenance duties and compliance Qualifications At least one year of experience as an office manager in a Dental office Experience leading a team Knowledge of dental terminology Compensation $50,000 - $60,000 annually About Us Benefits are determined by employment status/hours worked and include paid time off ("PTO"), health, dental, vision, health savings account, telemedicine, flexible spending accounts, life insurance, disability insurance, employee discount programs, pet insurance, and a 401k plan. Smile Brands supports over 650 affiliated dental practices across 30 states all focused on a single mission of delivering Smiles For Everyone! Smiles for patients, providers, employees, and community partners. Everyone. Our growing portfolio of affiliated dental brands and practice models range from large regional brands to uniquely branded local practices. This role is associated with the affiliated dental office listed at the top of the job posting on our career site. Smile Brands Inc. and all Affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to providing an inclusive workplace for all employees. We are proud to be an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical condition), protected hair style and texture (The CROWN Act), genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws. If you would like to request an accommodation due to a disability, please contact us at careers@smilebrands. com #LI-SB1
    $50k-60k yearly 26d ago
  • Office Manager

    University of South Florida 4.5company rating

    Office Manager Job In Saint Petersburg, FL

    Dept Number/Name: 3-1298-000 / Family Studies Center College Division: College of Arts & Sciences, St. Petersburg Campus Salary Plan: Staff Hiring Salary/Salary Range: $43,900 - $45,000 00030399 The Family Study Center located in the College of Arts & Sciences at USF St. Petersburg is searching for a full time, 1.00 FTE, Office Manager staff position. This is a non-remote, in-office position. JOB SUMMARY: An Office Manager is responsible for the operational aspects of grant-related, academic, fiscal, and purchasing administration for the USF Family Study Center. The Office Manager assumes leadership and responsibility for fulfilling all assigned functions detailed below. NATURE OF WORK: This position reports to the Family Study Center Director. The internationally recognized Family Study Center (FSC) is a community-facing Center engaged in cutting-edge research, training, and direct clinical service to families of infants and very young children who have experienced trauma and early adversity. The Center is community-connected, collaborating closely with a broad network of early childhood programs in Pinellas County to infuse infant-family mental health principles and practice into child and family serving agencies throughout the community. The FSC has cultivated strong collaborative partnerships with early childhood programs and entities in Pinellas County and the Tampa Bay area, and the Office Manager plays an important role as a liaison with partnering agencies at both start-up and renewal of new projects and initiatives. The Office Manager's administrative role is essential in helping to assure productive and functional community partnerships, and accountability and compliance on all grant-related personnel and budgetary matters, including timely reporting for both short and long term sponsored projects and Center initiatives. The Office Manager position receives limited supervision, communicates regularly with administrative staff in the College of Arts and Sciences (CAS), St. Petersburg campus, and in other relevant USF offices and systems throughout ONE USF to facilitate workflow, and is delegated considerable freedom to determine how best to meet the administrative requirements for the area. The Office Manager must determine how to fulfill the proper administration of grant-related, academic, fiscal, purchasing, and other support activities; available to meet ongoing and emergent priorities. This position operates under regular deadline pressure to meet operational and reporting requirements. To fulfill the job responsibilities, employees assigned to this class title must be able to do inquiries, queries, standard and modified reports from university systems such as FAST, Bull Marketplace, and OASIS, and must be able to produce documents using word processing, spreadsheet, and presentation software. DUTIES: The following list provides examples of the most typical duties for positions in this job class. The FSC Office Manager position works in collaboration with the administrative and fiscal team of CAS, St. Petersburg campus. This position may not include all of the examples listed, nor does the list include all of the work that may be assigned to positions in this job class. * Responsible for preparation, submission, summary and communication of budget information for the assigned area. Prepares budget transfers and nonpayroll expenditure transfers, reconciles remaining spending authority, prepares and maintains internal accounting records, and other duties related to fiscal administration. * Fulfills purchasing requirements for assigned area, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases. * Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases. * Supports FSC team members serving as a point of contact to liaise with CAS and HR as needed on administrative processes. * Arranges and coordinates travel for department staff, faculty, and incoming guests and speakers. * Assists with coordination of trainings and workshops offered by the Family Study Center. * Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets. * Prepares special spreadsheet reports and presentations as needed. May prepare brochures or web site content for communication within USF and/or to external audiences. * Performs other office administration duties as required to support the mission and function of the area of responsibility. Successful Candidates must pass a criminal background check level 1 screening. MINIMUM REQUIREMENTS: This position requires a high school diploma or equivalent, with at least six years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. PREFERRED: Preferred candidates will have a Bachelor's degree and experience working in a higher education setting. Familiarity with USF Systems such as, Bullmarketplace, an asset. USF St. Petersburg Job Opening Number: 38665 Posting Date: 1/31/2025 Posting End Date: 2/14/2025 How to Claim Veteran's Preference: This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295. Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed. For information on obtaining a DD 214 visit ********************************************************** or call **************. How To Apply Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume. Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position. Click here for additional tutorial information. To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: ************ or email **********************. Equal Employment Opportunity USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace. The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator. USF's Equal Opportunity Affirmative Action Statement. Federal Rights Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA). Work Location Campus map and location overview: USF - St. Petersburg Campus About USF The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference. Working at USF With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more. To learn more about working at USF please visit: Work Here. Learn Here. Grow Here. Connect with us:
    $34k-43k yearly est. 4d ago
  • Dental Office Manager

    Smile Design Dentistry 4.3company rating

    Office Manager Job 27 miles from Saint Petersburg

    At Smile Design Dentistry, we possess a passion for service and solution-driven purpose. Everyone is motivated to learn and demonstrate the utmost compassion where every voice is heard. We celebrate our wins and commitment to helping others. Smile Design Dentistry offers very competitive base compensation, bonus plans, and benefits, including Retirement Savings Plan with 401(k) match, several medical insurance options, and much, much more. As a successful Dental Office Manager, you will be responsible for the following: Operational and Financial Excellence of your location. Implement and continuously improve best practices through monitoring, evaluating and effective communication to practice staff. Support all non-clinical operations of the dental office, including building and mentoring the team, providing leadership to non-clinician team members and driving revenue growth in your office. Work hand in hand with patients and the clinicians to facilitate a seamless transition from discussion of treatment to payment plan commitment (financial agreement). Maintain strict compliance with State, Federal, and other regulations, (e.g, OSHA, WC, Dental Board, HIPAA, ADA, DOL, Employee Handbook). You will be required to possess the following: Proven ability to grow revenue and profit in a dental, healthcare, retail, pharmaceutical or other related industry location (preferred). Experienced and adept at consultative sales. Proven ability to ensure smooth, efficient and effective front office systems. Ability to draw rational conclusions; apply sound judgment in decision-making and make decisions under pressure. Dentrix or other Dental Practice Management Software experience (preferred). Three (3) of more years of practical experience (preferred). Exceptional written and verbal communication skills. Strong interpersonal skills and the desire for professional growth. Very professional appearance. Be organized and possess a superior knowledge of dentistry. Smile Design Dentistry is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military status.
    $47k-64k yearly est. 21d ago
  • Dental Office Manager

    Sage Dental 3.6company rating

    Office Manager Job 24 miles from Saint Petersburg

    Sage Dental is the leading Dental Support Organization (DSO) in the Southeast, and we are continuing to grow! At Sage, people are at the core of everything we do. We are looking for dynamic and talented professionals who fit our culture of innovative technology, constant learning, and patient-centric care to join our team. If you are ready to take the next step in your career and want a position with excellent earning potential with a stable, growing company, Sage Dental has what you are looking for. Overview Sage Dental is seeking a Dental Office Manager to join our team in Bloomingdale! If you have experience as an Office Manager in a group dental practice or if you have been an Office Manager in a busy, multi-dentist practice, this may be the position for you! Sage Dental offers you: Competitive base pay - PLUS BONUSES! Growth opportunity Benefits such as: Health & Dental Insurance, Paid Holidays and Paid time off, 401K and more! Responsibilities Demonstrate strong leadership and team building skills Effectively implement directives, policies, and procedures Maintain efficient operation of the office to achieve performance goals Effectively coach and resolve staff and patient issues Qualifications Proven track record of providing excellent customer service to all patients and visitors A minimum of two years of experience managing a fast paced dental office Knowledge of dental insurance plans #2025-6791
    $47k-64k yearly est. 8d ago
  • Clinic Office Manager (Licensed LPN or RN)

    Radley L. Griffin, M.D., P.L

    Office Manager Job In Saint Petersburg, FL

    Clinic Office Manager (LPN or RN) The Clinic Office Manager will oversee the operations of the satellite office location. This position works closely with our primary care physicians to provide high-touch, personalized patient care. The ideal candidate enjoys working in a fast-paced environment with many moving parts and building long-term relationships with patients. Employs advanced process improvement and organizational skills. Our ideal team player is results-oriented with a focus on fiscal responsibility and quality. This position requires a diverse skill set with a governing focus on the management and development of an exceptional team of direct reports who comprise our clinical support staff. This individual must have both an instinctive and comprehensive understanding of customer service and team management, and will additionally take the lead in ensuring proactive and seamless collaboration with our Flagship office in Tampa, FL. Key Competencies Talent Development and Team Leadership Effective Use of Judgement and Problem Solving Strong Planning and Organization Skills Thoughtful Prioritization and Decision Making Attention to Detail and High Level of Accuracy Impeccable Communication Skills Strong Customer Service Orientation Demonstrated Initiative and Adaptability Research and Information Seeking Ability to Manage Team Accountability Ability to Quickly Prioritize and Manage Time Superior Teamwork and Collaboration Computer Savvy with Business Applications Comfortable Dealing with Ambiguity Personnel/Human Resources Accountabilities: Manage all aspects of team member lifecycle, including recruitment and development of an exemplary medical support staff, maintaining job descriptions and postings, development of KPI's, conducting performance reviews, development of training protocols and resources, team member orientation and training, motivation, and recognition. Ensure that all team members adhere to published guidelines for employment, including attendance, conduct, customer service interaction, and total team performance. Partner with the COO and Director of Operations to disseminate and manage information related to participation in team member benefits programs and coordinate with vendors as needed to resolve issues. Lead regular individual and group staff meetings, evaluate staff performance, offer continuous feedback, coach, empower developmental progress, and conduct regular performance reviews. Direct and appropriately delegate the day-to-day flow of work for medical staffing assignments, ensuring that all aspects of daily operations function seamlessly and are proactively planned with proper staff support. This includes management of timecard reviews, overtime approval, PTO requests, and lending the personal attention necessary to properly handle other daily complications. Member Services Accountabilities: Work closely with the Director of Operations to ensure that brand-right engagements exist with our patients Build patient rapport, handle patient requests in a timely, efficient, and reliable manner, ensure sincere and courteous patient interactions, and properly intervene to escalate issues and/or address patient feedback. Respond directly with sincerity, timeliness, and accuracy to all patient inquiries and feedback opportunities, ensuring sustainable outcomes that exceed expectations Personally attend to overflow issues with staff workload as needed, ensuring that all patient obligations are fulfilled in a timely and brand-right fashion. This includes (but is not limited to): Telephone and front reception area support, patient scheduling, scanning, filing, chart management, room stocking, and cleaning Office Management and Compliance Accountabilities: Leverage support resources to ensure compliance with all current and future healthcare regulations as well as applicable state and federal medical laws and ethics Ensure staff compliance with all current and future healthcare regulations as well as applicable state and federal medical laws and ethics Leverage support resources to ensure compliance with all current and future employment laws and regulations Enhance and comprehensively maintain practice documentation for accepted best methods, ensuring efficiency, compliance, and continuity across our various office processes, workflows, and vendor partnerships Serve as the liaison for practice vendors Request and manage pharmaceutical samples Coordinate facility needs - monitor and promptly address issues with cleanliness, safety, and operation Ensure staff compliance with facility cleanliness, safety, and operation. This includes supervision of parking amenities. Supervision of all patient-scheduling protocols to minimize conflict while optimizing both patient experience and office efficiency Oversee patient care policies and procedures, office inventory, and supply management Participate in developing the annual budget and maintain oversight with support from Director of Clinical Operations and COO Qualifications A practitioner degree such as a Licensed Practical Nurse or Registered Nurse required Bachelor's degree in business, healthcare administration, or hospitality services preferred Minimum experience: five (5) years of supervisory experience over a team of direct reports in a clinical setting, with proven record of managing accountability, developing talent, and exceeding performance standards Knowledge and experience with human resources, commonly accepted management principles, office administration, and business development practices is required Excellent leadership skills, including demonstrated proficiency in managing performance and accountability while continually motivating a team Preference for previous experience in an upscale medical office or premium services setting, including general hospitality and concierge Proficient in Microsoft Office Suite and electronic medical record systems Demonstrate exemplary attention to detail while multi-tasking and delivering a high degree of accuracy Intrinsically service-focused and genuinely caring, especially regarding matters involving patient interaction with our practice Strong problem-solving skills Strong organizational and project management skills Superior verbal and written communication skills Physical Demands Must be able to stand and/or sit for duration of shift Must be able to move about the office and to various exam rooms Must be able to move boxes of inventory up to 20 pounds Benefits Base Salary PTO 401(k) Profit Sharing Medical, dental, vision, life, and short-term disability eligibility
    $34k-51k yearly est. 3d ago
  • Office Manager

    Evara Health

    Office Manager Job In Saint Petersburg, FL

    Do you want to make a difference in the community? Are you looking to further your career in healthcare? Do you want to be part of a growing organization? Evara Health has been serving the community for 40 years. We are a not-for-profit health care organization with 14+ locations throughout Pinellas County, FL GENERAL DESCRIPTION: Manages the planning and day to day operations of health center in accordance with directives of the DBO utilizing a patient centered medical home model; Pivotal in ensuring that the overall business operations of the office run smoothly and professionally. ESSENTIAL DUTIES & RESPONSIBILITIES: Participates in the process for care team selection, evaluation, coaching, discipline, discharge, recognition & reward, and scheduling in accordance with facility hours of operation Assists the care team to achieve the highest quality of comprehensive health care services at the lowest cost. Includes actions to improve quality in conjunction with recommendations of the Quality Assurance committee of the Board of Directors Monitors inventory and ordering of materials and supplies necessary to maintain optimal level of operation Exhibits and promotes effective communication between departments, providers, vendors and patients. Exhibits customer service consistent with organizational standards Represents health center at meetings or public functions as needed or directed in the absence of the DBO Acts as a liaison between health centers and the insurance agencies Maintains and monitors Daily Cash Analysis; pre-bill for Medicare and Medicaid Responsible for proper preparation and depositing of daily cash receipts, per policy: daily for large centers, every other day for small centers; monitor cash logs Denials management and cash collections to achieve Evara Health goals and standards Effectively monitors employee hours; approves and submits payroll bi-weekly Proficiently navigates and documents in an electronic health record Adheres to all accreditation agencies and Patient Centered Medical Home Standards Primary Reviewer for all clinical annual reviews; will work with LPN Lead to complete May be required to float throughout company locations or other departments, as needed; cover other Office Managers in their absence Oversite of the fax folders process and procedure for prescription refills to ensure completion within 48 hours Secondary Reviewer for all Front Office Staff annual reviews Ensures corrective actions involving Center Staff is done in a timely manner Performs supervisor audits for timeliness and accuracy Performs Center audits on a regular basis to check compliance Responsible for completing Occurrence Reporting within automated compliance program Monitors the mandatory training of Center Staff within LMS Coordinates and delivers monthly meetings with staff Monitors facility maintenance and addresses any issues that arise with DBO Closes the gap on any escalated patient grievances and updates DBO, as needed Develops and maintains a strong collaborative relationship with the LPN Lead to include joint meetings, huddles and project collaboration Strictly adheres to all Evara Health, HIPAA, HRSA, State, Federal and accreditation agency rules and regulations These essential job functions are not to be construed as a complete statement of all duties assigned. Employees will be required to perform other job-related duties as required. EDUCATION AND EXPERIENCE: Bachelor's degree in a related area of assignment and/or four years related experience Previous medical front office and supervisory experience Experience with medical office computer hardware & software applications
    $34k-51k yearly est. 3d ago
  • Office Manager

    Community Health Centers of Pinellas 3.5company rating

    Office Manager Job In Saint Petersburg, FL

    Do you want to make a difference in the community? Are you looking to further your career in healthcare? Do you want to be part of a growing organization? Evara Health has been serving the community for 40 years. We are a not-for-profit health care organization with 14+ locations throughout Pinellas County, FL GENERAL DESCRIPTION: Manages the planning and day to day operations of health center in accordance with directives of the DBO utilizing a patient centered medical home model; Pivotal in ensuring that the overall business operations of the office run smoothly and professionally. ESSENTIAL DUTIES & RESPONSIBILITIES: Participates in the process for care team selection, evaluation, coaching, discipline, discharge, recognition & reward, and scheduling in accordance with facility hours of operation Assists the care team to achieve the highest quality of comprehensive health care services at the lowest cost. Includes actions to improve quality in conjunction with recommendations of the Quality Assurance committee of the Board of Directors Monitors inventory and ordering of materials and supplies necessary to maintain optimal level of operation Exhibits and promotes effective communication between departments, providers, vendors and patients. Exhibits customer service consistent with organizational standards Represents health center at meetings or public functions as needed or directed in the absence of the DBO Acts as a liaison between health centers and the insurance agencies Maintains and monitors Daily Cash Analysis; pre-bill for Medicare and Medicaid Responsible for proper preparation and depositing of daily cash receipts, per policy: daily for large centers, every other day for small centers; monitor cash logs Denials management and cash collections to achieve Evara Health goals and standards Effectively monitors employee hours; approves and submits payroll bi-weekly Proficiently navigates and documents in an electronic health record Adheres to all accreditation agencies and Patient Centered Medical Home Standards Primary Reviewer for all clinical annual reviews; will work with LPN Lead to complete May be required to float throughout company locations or other departments, as needed; cover other Office Managers in their absence Oversite of the fax folders process and procedure for prescription refills to ensure completion within 48 hours Secondary Reviewer for all Front Office Staff annual reviews Ensures corrective actions involving Center Staff is done in a timely manner Performs supervisor audits for timeliness and accuracy Performs Center audits on a regular basis to check compliance Responsible for completing Occurrence Reporting within automated compliance program Monitors the mandatory training of Center Staff within LMS Coordinates and delivers monthly meetings with staff Monitors facility maintenance and addresses any issues that arise with DBO Closes the gap on any escalated patient grievances and updates DBO, as needed Develops and maintains a strong collaborative relationship with the LPN Lead to include joint meetings, huddles and project collaboration Strictly adheres to all Evara Health, HIPAA, HRSA, State, Federal and accreditation agency rules and regulations These essential job functions are not to be construed as a complete statement of all duties assigned. Employees will be required to perform other job-related duties as required. EDUCATION AND EXPERIENCE: Bachelor's degree in a related area of assignment and/or four years related experience Previous medical front office and supervisory experience Experience with medical office computer hardware & software applications
    $36k-46k yearly est. 3d ago
  • Front Desk

    Firstservice Corporation 3.9company rating

    Office Manager Job In Saint Petersburg, FL

    As a Front Desk Associate, you'll be responsible for working independently, and without direct supervision. Possess strong communication, telephone, and customer service skills. Be detailed oriented and able to multitask. Meet and greet residents; checks guests and service providers in/out. Able to understand and react to emergency response and access control procedures; monitors and operates electronic security control systems; and accurately maintains daily logs, records and forms. Your Responsibilities: * Demonstrates excellent customer service, communication, and time management skills. * Monitors Emergency Response System. * Greets and directs Residents, guests, and invitees. * Monitors and controls Electronic Security Control Systems. * Responds to emergency situations in a timely and efficient manner. * Monitors and controls access to the building. * Maintains daily log, records, and forms. * Resolves and follows-up on all complaints/issues. * Maintains a safe and secure environment throughout the building/property(s). * May be assigned other duties by the on-site property manager. * Follows safety procedures and maintains a safe work environment. * Other duties as required. Skills & Qualifications: * High school diploma or equivalency preferred. * College level courses in business or hospitality preferred. * Two (2) to three (3) years of business experience preferred. * Computer literacy: command of information system hardware/software is preferred. * Effective written and verbal communication skills. * Multiple language fluency is desirable. * Strong customer service, communication and interpersonal skills required. Physical Requirements: * Ability to lift 30 - 50 lbs. * Work in an upright standing or sitting position for long periods of time. * Handle, finger, grasp and lift objects and packages. * Reach with hands and arms. * Communicate, receive, and exchange ideas and information by means of the spoken and written word. * Ability to quickly and easily navigate the property/building as required to meet the job functions * Complete all required forms. * Ability to work extended hours and weekends based on project requirements. * Ability to respond to emergencies in a timely manner. Schedule: Monday - Friday, 8:00am - 4:00pm What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $24.00 - $25.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-CP1
    $24-25 hourly 3d ago
  • Dental Office Manager

    Sage Dental 3.6company rating

    Office Manager Job 33 miles from Saint Petersburg

    Sage Dental is the leading Dental Support Organization (DSO) in the Southeast, and we are continuing to grow! At Sage, people are at the core of everything we do. We are looking for dynamic and talented professionals who fit our culture of innovative technology, constant learning, and patient-centric care to join our team. If you are ready to take the next step in your career and want a position with excellent earning potential with a stable, growing company, Sage Dental has what you are looking for. Overview Sage Dental is seeking a Dental Office Manager to join our team in Brandon! If you have experience as an Office Manager in a group dental practice or if you have been an Office Manager in a busy, multi-dentist practice, this may be the position for you! Sage Dental offers you: Competitive base pay - PLUS BONUSES! Growth opportunity Benefits such as: Health & Dental Insurance, Paid Holidays and Paid time off, 401K and more! Responsibilities Demonstrate strong leadership and team building skills Effectively implement directives, policies, and procedures Maintain efficient operation of the office to achieve performance goals Effectively coach and resolve staff and patient issues Qualifications Proven track record of providing excellent customer service to all patients and visitors A minimum of two years of experience managing a fast paced dental office Knowledge of dental insurance plans #2025-6777
    $47k-63k yearly est. 4d ago
  • Assistant Dental Office Manager

    Smile Brands 4.6company rating

    Office Manager Job 29 miles from Saint Petersburg

    Overview In this role, you'll support our mission of Smiles For Everyone by overseeing daily operations, fostering a positive patient experience, and supporting the success of the team. Schedule (days/hours) Mon-Fri 8:00am-5:00pm x1 Sat per month Responsibilities Overseeing patient scheduling, managing collections and receivables, getting supplies and navigating other operational expenses Keeping an eye on staff productivity and supporting the team where necessary Managing staff trainings on patient care, equipment monitoring, maintenance duties and compliance Qualifications At least one year of experience as an office manager in a Dental office Experience leading a team Knowledge of dental terminology Compensation $20 - $23 per hour About Us Benefits are determined by employment status/hours worked and include paid time off ("PTO"), health, dental, vision, health savings account, telemedicine, flexible spending accounts, life insurance, disability insurance, employee discount programs, pet insurance, and a 401k plan. Smile Brands supports over 650 affiliated dental practices across 30 states all focused on a single mission of delivering Smiles For Everyone! Smiles for patients, providers, employees, and community partners. Everyone. Our growing portfolio of affiliated dental brands and practice models range from large regional brands to uniquely branded local practices. This role is associated with the affiliated dental office listed at the top of the job posting on our career site. Smile Brands Inc. and all Affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to providing an inclusive workplace for all employees. We are proud to be an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical condition), protected hair style and texture (The CROWN Act), genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws. If you would like to request an accommodation due to a disability, please contact us at careers@smilebrands. com #LI-SB1
    $20-23 hourly 5d ago

Learn More About Office Manager Jobs

How much does an Office Manager earn in Saint Petersburg, FL?

The average office manager in Saint Petersburg, FL earns between $28,000 and $62,000 annually. This compares to the national average office manager range of $30,000 to $62,000.

Average Office Manager Salary In Saint Petersburg, FL

$42,000

What are the biggest employers of Office Managers in Saint Petersburg, FL?

The biggest employers of Office Managers in Saint Petersburg, FL are:
  1. University of South Florida
  2. Community Health Centers Of Greater Dayton
  3. vcita
  4. Evara Health
  5. Radley L. Griffin, M.D., P.L
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