Office manager jobs in Salinas, CA

Figure is an AI robotics company developing autonomous general-purpose humanoid robots. The goal of the company is to ship humanoid robots with human level intelligence. Its robots are engineered to perform a variety of tasks in the home and commercial markets. Figure is headquartered in San Jose, CA. Our Pilot team is a group of technically-oriented, physically capable individuals who are at the forefront of our operations, collecting new data to train Helix, our AI system, through wearing sensors or teleoperation equipment and guiding the robot through designated behaviors. They collect training data by performing specific physical tasks, collaborate with engineering to troubleshoot issues with data collection, and analyze the data they collect. We are looking for a Humanoid Robot Pilot Manager to run our daily data collection operations for scaling Helix. Responsibilities: Build, train and lead Figure's Pilot team, providing direction, guidance, and support to ensure the achievement of data collection goals and targets. Manage day-to-day frontline operations, ensuring smooth workflows and high uptime. Accountable for data collection performance metrics. Be the point of contact for setting up new projects, resolving issues, and providing regular updates on data collection projects. Develop onboarding and ongoing training documentation for new hires. Train and mentor team members to ensure they are equipped with the necessary skills and knowledge to perform their roles effectively. Promote a culture of safety, including proper use of equipment and adherence to safety procedures. Collaborate with cross-functional teams to identify and resolve teleoperation issues,implement process improvements, and ensure compliance to operational procedures. May involve standing for long periods, supervising shifts, and responding to urgent operational issues. May require travel to offsite collection locations. Requirements: 5+ years experience leading a highly skilled team in a fast paced environment, including hiring, performance managing, and mentoring junior team members. Excellent problem-solving and decision-making abilities. Experience operating and troubleshooting early-stage technologies. Excellent communication skills especially using data. Able to work well under pressure while managing competing, time-sensitive demands. Proficiency in Google Workspace (e.g., Sheets) and operational management tools. Bonus Qualifications: Experience with robotics or AI data collection. 10+ years experience leading skilled teams operating complex technology. A passion for helping scale the deployment of learning humanoid robots. The US base salary range for this full-time position is between $140,000 - $180,000 annually. The pay offered for this position may vary based on several individual factors, including job-related knowledge, skills, and experience. The total compensation package may also include additional components/benefits depending on the specific role. This information will be shared if an employment offer is extended.

Seeking an Office Manager for a single provider practice. The Office Manger must be experienced delivering the highest of customer service standards for patients, families and office staff. Responsible for the day-to-day operations, administration and ensures steady workflow and that the office runs smoothly. Responsible for smooth operation of the front office: manage check-in/out, verification of insurance, authorizations, billing entry Responsible for smooth operation of the clinical team: hire, delegate team training and monitor progress Maintain a smooth, efficient flow of administrative operations, ensuring that patients are served as efficiently and effectively as possible Orders and maintains clinical and office supplies and equipment Follow and enforce company policies and procedures Keep current and changes in employment and privacy laws, HIPAA requirements and other relevant laws and regulations as related to dental office operations. Ensures the cleanliness of the facility and oversees a smooth operation Track business statistics and implement changes as deem needed Develop and implement office policies and procedures Qualifications Minimum of 2 years' experience working in a dental office environment (front) Minimum of 2 years' supervisory experience Strong customer service orientation Must have excellent computer skills to read and analyze report Outstanding organization and implementation skills Positive, friendly, approachable disposition Ability to work with multiple priorities Additional Information All your information will be kept confidential according to EEO guidelines.

Looking for an experienced full time Dental Front Office candidate to work for a well established South San Jose practice. Must be self motivated and able to do multi-task requires the following: insurance verification/authorizations, billing, scheduling appointments, greeting patients and all other general front office duties as assigned. Dentrix' knowledge is a plus. Must have at least 2 yrs.

Supira Medical, a clinical-stage Shifamed Portfolio Company, is developing a low-profile, high continuous flow percutaneous ventricular assist device (pVAD) to provide temporary mechanical circulatory support in high risk percutaneous coronary interventional (HRPCI) procedures as well as patients suffering from cardiogenic shock. To learn more about Supira Medical, please visit ********************** ABOUT SHIFAMED Founded in 2009 by serial entrepreneur Amr Salahieh, Shifamed LLC is a privately held medical device innovation hub focused on the development of novel medical products to address clinical needs in the rapidly evolving fields of cardiology and ophthalmology. Description We are looking for a proactive and detail-oriented Office Manager/Human Resources Specialist to support our growing team. In this role, you'll manage office operations, oversee payroll and benefits administration, and provide executive support to our CEO. This position is ideal for someone who thrives in a fast-paced environment, embraces a dynamic and multifaceted role, and is eager to expand into broader human resources and administrative responsibilities. This is a full-time on-site position and will require reporting to our offices located in Los Gatos, CA. Responsibilities, Skills & Hands-On Experience Office Operations Oversee daily office activities and ensure compliance with company policies and procedures. Manage office supplies, equipment, and vendor relationships to keep operations running efficiently. Act as the primary point of contact for office logistics, visitors, and external partners. Human Resources & Payroll Lead the onboarding process to ensure new employees have the tools, resources, and support needed for success. Administer employee benefits programs and serve as the first point of contact for related questions. Process payroll through our PEO provider (Sequoia One), including timecard validation and employee data management, while ensuring compliance with all federal, state, and local regulations. Respond promptly to employee payroll and benefits inquiries, providing accurate and clear information to resolve issues. Maintain accurate and up-to-date employee records, HRIS data, and personnel files. Oversee compliance activities related to employee credentialing and corporate account management. Employee Experience & Culture Plan and coordinate internal events, including company meetings, team lunches, and team-building activities. Foster a positive and supportive work environment by serving as a trusted resource for employee requests and needs. Administrative Support Provide high-level administrative support to executive leadership, including the CEO, as needed. Education & Work Experience Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience). 3-5 years of experience in office management, HR, or administrative roles. Start up experience, ideally in a life sciences or manufacturing environment. Experience with HR processes such as onboarding, benefits administration, and employee relations. Familiarity with payroll systems and benefits platforms. Experience with a PEO (Professional Employer Organization) is a plus. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Highly organized with strong time management, multitasking, and problem-solving abilities. Excellent written and verbal communication skills. Ability to handle confidential information with professionalism and discretion. Our salary ranges are calculated by role, level, and location. Please note that your position within that range will be determined by your job-related knowledge, location, skills, experience, relevant education, and training/certifications. The base salary range for this full-time position is between $75,000 to $95,000 + equity + benefits. NOTICE TO CANDIDATES: Please be aware that Shifamed and its portfolio companies do not conduct interviews or extend offers through mobile web chat applications. Please report any such occurrences to ***************.

Business Unit: The Quail The Quail is seeking a Front Office Manager to join our amazing Rooms Department. In this role you will: * Work for a highly prestigious hotel located in sunny Carmel Valley, California. * Learn and grow within a strong hospitality operation. * Be provided exceptional medical benefits and employee discounts on lodge, golf, and dining services. Key Accountabilities * Responsible for the overall supervision of the Hotel Front Office Operations * Work with Hotel Manager and Guest Services Manager to improve and implement guest service training and enhancements * Manage resolution of all aspects of guest disputes and complaints in a timely manner with tact and courtesy * Oversee and manage staffing levels and payroll expenses in accordance with budgetary guidelines and required service levels * Maintains consistent quality of service to ensure guest satisfaction * Assist with general property projects such as IT, procurement, community outreach, etc. General Requirements * Bachelor's degree in Hospitality or combination of education, training, and experience * At least 4 years of experience as a Manager in Front Office setting * Must possess good knowledge of Front Desk operations * Available to work weekends, evenings, and holidays Salary: $82,000.00 - $86,000.00 FOLLOW US Job Segment: Hotel Reception, Hospitality

Responsive recruiter Benefits: 401(k) 401(k) matching Competitive salary Dental insurance Employee discounts Free uniforms Health insurance Training & development Vision insurance Company parties Free food & snacks We're hiring for a full-time Customer Experience Manager! A Little About Us…Waterworks Aquatics is a premier swim school with 38 locations across California and Denver. We teach children ages 3 months through adult how to swim. Our mission is to educate and motivate individuals to be safer and learn proper swimming techniques. Summary of Position:As a Customer Experience Manager, you will oversee office operations, ensuring efficient and high-quality customer service. You'll ensure Waterworks aligns with its customer service vision by providing accurate information, fostering engagement, creating a memorable customer experience, and maintaining a productive office environment. You will also be responsible for driving the overall growth and success of your center. Primary Responsibilities: Provides constant feedback and development to Customer Experience Experts, Senior Customer Experience Experts, and Shift Leads. Ensures teams have clear responsibilities, specific duties, and projects assigned daily. Oversees proper execution of growth and retention tactics by team members. Ensures office flow/operations are in line with Waterworks standards at all times Keeps team members on task with the primary objective of helping families in person and on the phone. Manages current staffing levels to ensure the office is optimally staffed at all times and suggests areas where we can cut hours to keep expenses down when possible. Helps boost morale around the workplace and acts as a positive role model for others. Ensures team members complete continual training assignments on time and with a 100% pass rate. Oversees the onboarding process of new office team members and ensures training program is properly being executed with each trainee. Ensures weekly company meeting messages/objectives are effectively communicated to the team and are being executed each week. General Qualifications: Minimum of a high school diploma 3-5 years' experience in direct team management (required) 3-5 years' experience in customer service (required) Certified in CPR (Adult, Child, Infant), AED, and First Aid Must be able to work full time hours and one weekend day Must be goal driven and showcase ability to meet deadlines Must be a creative problem-solver and solutions oriented Must demonstrate impeccable follow through Must be able to communicate effectively with team members and families Must maintain a calm demeanor during periods of high volume or unusual events to keep the facility operating efficiently while still setting a positive example Must demonstrate a professional and confident demeanor with team members and families Must be able to lead by example and create a positive and fun working environment Join Our Team! … Here's Why: We offer competitive compensation and offer a bonus program because we like to reward hard work. Stable hours. Get the hours you need. Best of all, get those hours while working in a fun and positive workplace. Additional benefits. We offer medical, dental, vision, disability, life insurance, and 401K. We provide company sponsored events, incentive programs, team building events, appreciation days, and more. Compensation: $75,000.00 - $85,000.00 per year Our Mission We're looking for team members who are passionate about making a difference in children's lives through swimming. Our mission is to educate and motivate individuals to be safer and learn proper swimming technique. Our Culture Our goal has always been to have more fun at work than at home. I know it sounds outrageous, but it's true! We like to bring on people that like to have fun and share common interests with those around them. The “real you” is what we're looking for. Your personality traits and talents are what help us to connect with our families. You will not feel like you're punching the clock with this job. Check Us Out Here: **********************

At Rocketship Public Schools, we believe in the infinite possibility of human potential. We believe that every student deserves the right to dream, to discover, and to develop their unique potential and it is our responsibility and our privilege to unleash the potential inside every Rocketeer we serve. Our non-profit network of public elementary charter schools propels student achievement, develops exceptional educators, and partners with parents who enable high-quality public schools to thrive in their community. We are a collective of parents, teachers, leaders, and students working together to transform the future for underserved communities across our country. At Rocketship Public Schools, we are unleashing potential. Position Summary Rocketship is hiring for the position of Office Manager (OM) for a Rocketship school. The Office Manager is the first point of contact for parents and students when they come to school, as well as a resource to the school community. The Office Manager should always exhibit professionalism, treat people with respect, and be firm but compassionate in how they address the day-to-day challenges of a rigorous and purposeful school. Essential Functions: Enrollment, Student Information, and Attendance Build strong working relationships with parents and families Create and maintain complete and current student cumulative files Enter student information into our student information system and keep this information up-to-date throughout the school year as enrollment or information changes Manage the Attendance process including contacting absent parents on a daily basis Coordinate the school's truancy process and communicate with parents as needed Administer Independent Study process for students with planned absences Collect doctor's notes and excused absence notes from parents for absentee documentation Work with current parents to solve problems and prevent student attrition Health, Safety and Discipline Maintain emergency medical and contact information for all students Maintain complete and current immunization records for all students Administer basic first aid, distribute medication, maintain injury reports Be knowledgeable of all content in school safety binder, including emergency procedures Report all injuries and other school incidents to Human Resources Supervise students sent to the office for discipline and health reasons Meals, Finance and Facilities Collect payments from parents Manage collection of free/reduced-lunch application forms from all families during the school year Collect lunch, uniform sales money from parents and provide receipts for payments Assist in managing and reporting day-to-day facilities problems Execute responsibilities related to emergency situations as assigned by the Principal ISE/Special Education Act as an intermediary to communicate written or oral information given by parents to the ISE team Ensure that all documents delivered or messages received are immediately given to ISE Maintain confidentiality regarding ISE students who receive special education services Partner with ISE Specialists on a school site to arrange IEP or ISE meetings Administrative Perform general clerical duties including answering phones, taking and distributing messages, sorting mail, translate documents from English to Spanish and prepare general correspondence Facilitate arrangements for school activities, logistics, teacher development, parent development and other activities Provide support to the Principal and teachers as necessary Use automated telephone system to send out school information as necessary Act as an interpreter, when necessary, in whole-school functions and smaller meetings Other duties as assigned Qualifications: Spanish/English bilingual fluency required, with excellent written and oral communication skills Knowledge and cultural competence of the local student and parent community Highly developed interpersonal skills using tact, patience, and courtesy Effectively prioritize and juggle multiple concurrent projects Comfort in a start-up environment and ability to work independently with minimal direction Ability to use a variety of software programs and quickly learn new ones Managerial skills preferred $70,400 - $80,400 a year Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and communicate with both adults and children. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is frequently required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds and occasionally climb ladders. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is moderate to high. Compensation:Commensurate with qualifications and experience, plus excellent health and wellness benefits, 403b retirement plan, flexible spending account (FSA), and generous paid time off. Rocketship Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Rocketship Public Schools complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Rocketship Public Schools expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Rocketship Public Schools' employees to perform their expected job duties is absolutely not tolerated. Click here for our Sexual Harassment Policy. For questions, concerns, or complaints, please contact Human Resources.

AppZen is the leader in autonomous spend-to-pay software. Its patented artificial intelligence accurately and efficiently processes information from thousands of data sources so that organizations can better understand enterprise spend at scale to make smarter business decisions. It seamlessly integrates with existing accounts payable, expense, and card workflows to read, understand, and make real-time decisions based on your unique spend profile, leading to faster processing times and fewer instances of fraud or wasteful spend. Global enterprises, including one-third of the Fortune 500, use AppZen's invoice, expense, and card transaction solutions to replace manual finance processes and accelerate the speed and agility of their businesses. To learn more, visit us at *************** We are seeking a Deal Desk Manager to lead and scale our global Deal Desk function. This role will report to the Director of Revenue and Deal Strategy and will be a trusted advisor to our Sales, Finance, and Legal teams, driving the strategy, governance, and execution of complex and high-value transactions. You'll shape how we evolve our processes providing executive-level deal insights, and ensuring our commercial agreements maximize customer satisfaction and company profitability. This is a high-impact leadership position with direct visibility into company revenue performance and growth strategy.What You'll Be Doing: Serve as the primary escalation point for structuring and approving complex, non-standard deals Partner with sales leadership on pricing strategy, discount frameworks, and commercial terms Provide guidance on creative deal structures that balance customer needs with financial objectives Enforce global deal policies to ensure compliance with revenue recognition (e.g., ASC 606) rules, contracting standards, and corporate guidelines Partner with finance and legal to evaluate risk and approve exceptions to standard terms while maintaing strong controls around approval workflows and delegated authority Deal Desk & Revenue Strategy: Analyze trends in pricing, discounting, and contract structures to identify areas for margin improvement Provide reporting and insights to executive leadership on deal performance, pipeline health, and revenue predictability Recommend strategic adjustments to deal policies to accelerate sales velocity while preserving profitability Manage and mentor 3 Deal Desk team members (based in India working US time zones), fostering a culture of operational excellence and accountability Partner with Product and Marketing on packaging, pricing, and go-to-market motions Drive process improvements to shorten deal cycles and improve rep productivity Own the roadmap for Deal Desk systems and tools (Salesforce, CPQ, CLM, etc.) Document and scale best practices globally Qualifications: 7+ years of experience in Deal Desk, Sales Operations, Finance, or related functions, with at least 2-3 years in a leadership role Deep experience in SaaS or subscription-based businesses strongly preferred Strong financial acumen and knowledge of revenue recognition (ASC 606) Proven ability to structure complex, enterprise-level SaaS or technology deals Expertise with Salesforce and CPQ tools required; CLM systems experience a plus Exceptional communication, stakeholder management, and executive presence Strategic thinker with a hands-on approach Trusted advisor mindset-able to say “yes” creatively while knowing when to say “no” firmly Analytical, detail-oriented, and comfortable influencing across senior leadership teams Thrives in fast-paced, high-growth environments What We Offer: Competitive compensation with bonus and equity High visibility role with direct impact on revenue growth Opportunity to shape and scale a mission-critical function Comprehensive benefits and professional development opportunities We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.

NPG of Monterey-Salinas, CA is seeking a talented, enthusiastic individual with the right skills and passion to join our team as a Business Manager. The Business Manager will have financial management and reporting responsibilities for business operations and later will assume some Human Resources responsibilities. This dual role will utilize data and business processes to drive strategic decisions and serve as a local touchpoint to ensure that HR initiatives align with the company's goals and follow state and federal compliance. In the Business Manager role, you will have financial management and reporting responsibilities and will also have control over accounts payable and accounts receivable functions. These duties, although not all inclusive, consist of performing the monthly financial close, reviewing weekly and monthly revenue reports, calculating commissions for the sales staff, reconciling bank accounts, and maintaining the trade usage log, managing the entry and disposal of capital assets, along with timely preparation of the annual operating budget. In the accounts payable and receivable areas, you will process invoices and expense reports, approve customer orders requiring cash in advance, perform credit checks, and deposit or forward checks accordingly. In addition, this involves supervising the collection of delinquent accounts receivable and reviewing aging reports and working with the sales staff to manage outstanding balances. The Human Resources responsibilities will be assigned following the training and understanding of the Business Manager role. In conjunction with the corporate office, you will provide several HR duties that will be supported by other California HR staff as well as the corporate office. A bachelor's degree in Accounting, Business Administration or a related field is required while 3 - 5 years' experience in finance, operation or business administration in media/broadcast is preferred. This role demands proficiency in accounting/financial reporting systems and business systems tools - i.e., Microsoft Office Suite (especially Excel). Confidentiality is essential due to the HR responsibilities and must be placed as an utmost priority. Other necessary competencies for this role include excellent communication and interpersonal skills, and exceptional organizational skills so as to manage multiple tasks and deadlines. This is a full-time, exempt position with a standard work schedule of Monday - Friday, 8am - 5pm, however, flexibility is required to meet some bi-weekly, monthly and annual reporting requirements. A valid driver's license with appropriate vehicle insurance is necessary and you must be able to pass a background check and drug test and furnish evidence of employment authorization and identification. The compensation range for this position is $65,000 to $75,000 depending on experience. This position is eligible for all benefits afforded to a full-time employee and those benefits consist of: Medical/Prescription Dental Vision HSA/FSA Employee Assistance Program Company-paid Life and AD&D insurance Voluntary (employee paid) life insurance Long-term disability insurance PTO/Holidays/Paid Sick time Tuition Reimbursement To apply, please visit our website @ ********************* Be sure to name your reference source during the application process. NPG of Monterey-Salinas CA LLC. is an Equal Opportunity Employer

SVHC - Care Coordiantion Under the direct supervision of the Clinic Manager, the person in the position of the Front Office Supervisor trains, schedules, and supervises office staff and performs various clerical functions. All of the duties and responsibilities of the Job Description for Medical Receptionist also apply to this position. ESSENTIAL DUTIES AND RESPONSIBILITIES Includes but not limited to the following: Interviews and makes hiring recommendations for new Medical Receptionists Oversees and/or conducts training for new and current Medical Receptionists, arranges/maintains a training check list Provides ongoing constructive feedback on employee job performance Establishes and maintains a high level of employee morale, emphasize team-based approach, empowers teams/individuals to meet the highest level of function Assigns, directs, and ensures task completion. Trains staff to maintain concise documentation in patients' electronic medical records Trains staff to follow evidence-based approaches to self-management support such as patient coaching and motivational interviewing Responsible for all Medical Receptionists, PTO requests/tracking and timecard approvals. Coordinate overall patient flow with Back Office Supervisor and Clinic Manager. Monitor front office EMR in-baskets to ensure staff adherence. Accepts phone calls of complaints relating to clinical situations and/or clinical staff. The Front Office Supervisor listens to the complaint, researches that which is primarily necessary to take care of the patient's immediate medical need, interviews staff involved, and counsels as necessary Research and respond to questions from the billing office regarding particular encounters. Tracks and matches packing slips with invoices for payment of office supplies Supports quality and efficiency improvement efforts Ensures general cleanliness and neatness of the practice Consults with clinic manager regarding any problems or concerns, and assist in implementing organizational changes Responsible for cash handling and deposit reconciliation Other duties as assigned EDUCATION and/or EXPERIENCE High School Graduate or equivalent. One (1) year experience in office setting or hospital setting. Experience with billing and insurance preferred. Previous experience working as a Medical Assistant preferred. 6 months of supervisory experience PREFERRED Bilingual may be required at certain clinics or during certain shifts. SUPERVISORY RESPONSIBILITIES Directly supervises Front Office employees. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities may include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. KNOWLEDGE The jobholder must demonstrate current competencies applicable to the job position. Excellent customer service Problem resolution skills Critical thinking skills and ability to analyze datasets Effective verbal and writing skills Microsoft Office knowledge (Word, Excel, and Outlook) Demonstrates customer-focused interpersonal skills and interacts effectively with practitioners, the interdisciplinary healthcare team, community agencies, patients, and families who may have diverse opinions, values, and religious and cultural ideals. Demonstrates ability to work autonomously and be directly accountable for results Demonstrates flexibility Exhibits the capability to influence and negotiate individual and group decision making Possesses skills to function effectively in a fluid, dynamic, and rapidly changing environment Displays proven ability to positively influence behavior and outcomes CONDITION OF EMPLOYMENT: Salinas Valley Health Clinics requires you to prove that you have received the COVID-19 vaccine or have a valid religious or medical reason not to be vaccinated. Proof of identity and legal authority to work in the U.S. is a condition of employment. Cypress Healthcare Partners/Salinas Valley Health Clinics will not sponsor applicants for work visas. The range displayed on this job posting reflects the target for new hire salaries for this position.

Job DescriptionBenefits: Bonus based on performance Competitive salary Dental insurance Employee discounts Flexible schedule Opportunity for advancement Paid time off Training & development Vision insurance Free uniforms Are you looking to advance your career as an automotive service manager? If the answer is yes, we may have an opportunity for you! Our very busy shop in San Jose is in need of an outstanding Assistant Manager. The right candidate will have knowledge of, and sales experience with, modern automotive systems such as brakes, electrical, suspension and maintenance needs, as well as experience supervising a shop staff. A minimum of two years experience in an aftermarket or dealership assistant/service manager role is required. ASE certifications are preferred but not required. You will be joining an outstanding, well-experienced team of automotive professionals who prioritize top-notch customer service. We offer an excellent compensation package, including paid vacation, ongoing training opportunities, advancement opportunities and flexible scheduling. If you are looking for an opportunity to further your career, then we would like to talk to you.

SVHC - Care Coordiantion Under the direct supervision of the Clinic Manager, the person in the position of the Front Office Supervisor trains, schedules, and supervises office staff and performs various clerical functions. All of the duties and responsibilities of the Job Description for Medical Receptionist also apply to this position. ESSENTIAL DUTIES AND RESPONSIBILITIES Includes but not limited to the following: Interviews and makes hiring recommendations for new Medical Receptionists Oversees and/or conducts training for new and current Medical Receptionists, arranges/maintains a training check list Provides ongoing constructive feedback on employee job performance Establishes and maintains a high level of employee morale, emphasize team-based approach, empowers teams/individuals to meet the highest level of function Assigns, directs, and ensures task completion. Trains staff to maintain concise documentation in patients' electronic medical records Trains staff to follow evidence-based approaches to self-management support such as patient coaching and motivational interviewing Responsible for all Medical Receptionists, PTO requests/tracking and timecard approvals. Coordinate overall patient flow with Back Office Supervisor and Clinic Manager. Monitor front office EMR in-baskets to ensure staff adherence. Accepts phone calls of complaints relating to clinical situations and/or clinical staff. The Front Office Supervisor listens to the complaint, researches that which is primarily necessary to take care of the patient's immediate medical need, interviews staff involved, and counsels as necessary Research and respond to questions from the billing office regarding particular encounters. Tracks and matches packing slips with invoices for payment of office supplies Supports quality and efficiency improvement efforts Ensures general cleanliness and neatness of the practice Consults with clinic manager regarding any problems or concerns, and assist in implementing organizational changes Responsible for cash handling and deposit reconciliation Other duties as assigned EDUCATION and/or EXPERIENCE High School Graduate or equivalent. One (1) year experience in office setting or hospital setting. Experience with billing and insurance preferred. Previous experience working as a Medical Assistant preferred. 6 months of supervisory experience PREFERRED Bilingual may be required at certain clinics or during certain shifts. SUPERVISORY RESPONSIBILITIES Directly supervises Front Office employees. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities may include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. KNOWLEDGE The jobholder must demonstrate current competencies applicable to the job position. Excellent customer service Problem resolution skills Critical thinking skills and ability to analyze datasets Effective verbal and writing skills Microsoft Office knowledge (Word, Excel, and Outlook) Demonstrates customer-focused interpersonal skills and interacts effectively with practitioners, the interdisciplinary healthcare team, community agencies, patients, and families who may have diverse opinions, values, and religious and cultural ideals. Demonstrates ability to work autonomously and be directly accountable for results Demonstrates flexibility Exhibits the capability to influence and negotiate individual and group decision making Possesses skills to function effectively in a fluid, dynamic, and rapidly changing environment Displays proven ability to positively influence behavior and outcomes CONDITION OF EMPLOYMENT: Salinas Valley Health Clinics requires you to prove that you have received the COVID-19 vaccine or have a valid religious or medical reason not to be vaccinated. Proof of identity and legal authority to work in the U.S. is a condition of employment. Cypress Healthcare Partners/Salinas Valley Health Clinics will not sponsor applicants for work visas. The range displayed on this job posting reflects the target for new hire salaries for this position.

SVHC - Care Coordiantion Under the direct supervision of the Clinic Manager, the person in the position of the Front Office Supervisor trains, schedules, and supervises office staff and performs various clerical functions. All of the duties and responsibilities of the Job Description for Medical Receptionist also apply to this position. ESSENTIAL DUTIES AND RESPONSIBILITIES Includes but not limited to the following: * Interviews and makes hiring recommendations for new Medical Receptionists * Oversees and/or conducts training for new and current Medical Receptionists, arranges/maintains a training check list * Provides ongoing constructive feedback on employee job performance * Establishes and maintains a high level of employee morale, emphasize team-based approach, empowers teams/individuals to meet the highest level of function * Assigns, directs, and ensures task completion. * Trains staff to maintain concise documentation in patients' electronic medical records * Trains staff to follow evidence-based approaches to self-management support such as patient coaching and motivational interviewing * Responsible for all Medical Receptionists, PTO requests/tracking and timecard approvals. * Coordinate overall patient flow with Back Office Supervisor and Clinic Manager. * Monitor front office EMR in-baskets to ensure staff adherence. * Accepts phone calls of complaints relating to clinical situations and/or clinical staff. The Front Office Supervisor listens to the complaint, researches that which is primarily necessary to take care of the patient's immediate medical need, interviews staff involved, and counsels as necessary * Research and respond to questions from the billing office regarding particular encounters. * Tracks and matches packing slips with invoices for payment of office supplies * Supports quality and efficiency improvement efforts * Ensures general cleanliness and neatness of the practice * Consults with clinic manager regarding any problems or concerns, and assist in implementing organizational changes * Responsible for cash handling and deposit reconciliation * Other duties as assigned EDUCATION and/or EXPERIENCE * High School Graduate or equivalent. * One (1) year experience in office setting or hospital setting. * Experience with billing and insurance preferred. * Previous experience working as a Medical Assistant preferred. * 6 months of supervisory experience PREFERRED Bilingual may be required at certain clinics or during certain shifts. SUPERVISORY RESPONSIBILITIES Directly supervises Front Office employees. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities may include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. KNOWLEDGE The jobholder must demonstrate current competencies applicable to the job position. * Excellent customer service * Problem resolution skills * Critical thinking skills and ability to analyze datasets * Effective verbal and writing skills * Microsoft Office knowledge (Word, Excel, and Outlook) * Demonstrates customer-focused interpersonal skills and interacts effectively with practitioners, the interdisciplinary healthcare team, community agencies, patients, and families who may have diverse opinions, values, and religious and cultural ideals. * Demonstrates ability to work autonomously and be directly accountable for results * Demonstrates flexibility * Exhibits the capability to influence and negotiate individual and group decision making * Possesses skills to function effectively in a fluid, dynamic, and rapidly changing environment * Displays proven ability to positively influence behavior and outcomes CONDITION OF EMPLOYMENT: Salinas Valley Health Clinics requires you to prove that you have received the COVID-19 vaccine or have a valid religious or medical reason not to be vaccinated. Proof of identity and legal authority to work in the U.S. is a condition of employment. Cypress Healthcare Partners/Salinas Valley Health Clinics will not sponsor applicants for work visas. The range displayed on this job posting reflects the target for new hire salaries for this position.

We are a well-funded company, run by Stanford University background people. Convenient location in Palo Alto, CA & sometimes San Jose, CA, and the excitement of starting from scratch but proven business model, deep connections with industry leaders, benefits, and a competitive salary. Epigenomics is the “software programming” layer sitting on top of our genomic DNA “hardware” and controls the function of all genes, and is a critical driver of many human diseases, including cancer. Our founders invented the technology capable of decoding this programming layer and producing the richest data output of the epigenome with 1000x improvement in cell requirement over existing technologies. This technology was published in top journals and was highlighted in Stanford's annual report as a top technology. We have proprietary epigenomics profiling technology and build deep data analytics to unlock the value of this technology for our pharma, biotech customers. We are defining the field of epigenomics with the goal to bring about the era of personalized medicine. Duties and Responsibilities Help with bookkeeping Interfaced with our external accounting, payroll, banking, tax, and legal providers, managed company credit cards Office manager handled facilities and real estate Ordering and managing food, drinks, and office equipment General HR: composing a job description, posting a job opening, prescreening candidates, scheduling interviews, and on-boarding a new hire Financial and legal documents: a trustworthy startup office manager will process all repeat payments and paperwork for new hires Executive assistance: calendaring meeting and business trips Manage dynamic and complicated calendars, including meeting planning, scheduling, and conference calls for the team Manage correspondences including prioritizing and responding to emails, referring/forwarding inbound communiques as needed Manage filings and office organization Plan and manage travel schedule, logistics, and other arrangements Assist with and take on other projects and research as requested, including sales and marketing projects, as needed A truly competent office manager deserves the title of Jack-of-all-trades. They can do lots of things. Qualifications Previous experience supporting senior executive(s), preferably in a startup environment of 5 people but growing fast. Ability to exercise discretion and independent judgment regarding prioritization of appointment and meeting requests Excellent oral and written communication skills Impeccable organizational and multi-tasking skills; able to balance multiple competing priorities and complete projects and tasks on-time Thoroughness and careful attention to detail Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner; Able to exercise discretion with confidential and sensitive information. Additional Information To Apply: Please include your resume, c over letter, and tell your story: what makes you tick, why you want to be a part of Epinomics, and what you think you can contribute. Applications cannot be considered without this personal profile. Help us understand who you really are.

Job Opening: Office Manager - ChipStack.ai (San Jose Office) Job Type: Full-Time | On-site Experience Level: Mid-Level ChipStack.ai is an AI-native EDA startup transforming how semiconductor chips are designed and verified. Our mission is to empower chip designers and verification engineers with LLM-based co-pilots that dramatically accelerate the hardware development lifecycle. Backed by top-tier investors (Khosla, Cerberus, Clear Ventures), and led by industry veterans from Google, Qualcomm, and Nvidia, we're building a new generation of tools for the chip industry. We are a fast-growing team of engineers, ML scientists, and hardware experts-with offices in San Jose and Seattle-and are now looking for an Office Manager to help keep our team running smoothly in San Jose. What You'll Do As Office Manager, you'll be the heart of our San Jose workspace-making sure everything runs efficiently and everyone feels supported. Your responsibilities will include: Office Operations: Oversee day-to-day office activities, manage supplies, vendors, mail/deliveries, and facility needs. Event Coordination: Organize team lunches, offsites, meetups, and other company events. HR & Onboarding Support: Assist with onboarding new hires, welcoming guests, and creating a great first impression. Administrative Support: Help with scheduling, travel booking, expense reports, and coordination across teams. Culture & People: Foster a positive and productive work environment. Be the go-to person for team questions and support. Vendor & Facilities Management: Coordinate with property managers, cleaning crews, and other service providers. What We're Looking For Proven experience in office management or administrative roles (startups a plus!) Highly organized, proactive, and detail-oriented Strong communication and interpersonal skills Comfortable wearing many hats and juggling multiple tasks Passionate about creating a great workplace culture Familiarity with tools like Google Workspace, Slack, Notion, and expense platforms (e.g. Brex or Ramp) is a bonus Perks & Benefits Competitive compensation and equity Full health, dental, and vision coverage Generous PTO and sick leave Opportunity to work alongside a world-class team Impactful role at a high-growth, mission-driven startup Weekly lunches, team outings, and offsites

Business Office Director Pay Range: Pay Range: $32.00 -$38.00 Ivy Park at Los Gatos is a premier senior living community situated on a beautifully landscaped campus. Managed by Oakmont Management Group, we provide exceptional quality, comfort, and care with five-star services and amenities. Residents enjoy a rewarding lifestyle with individualized comprehensive support that promotes continuing independence. We deliver meaningful lifestyles and relationships with residents, families, and team members by developing a winning culture and living these values: Authenticity * Teamwork * Compassion * Commitment * Resilience. With communities across California, Hawaii, and Nevada, opportunities for career growth, relocation, and travel are significant. In addition, eligible team members may enjoy the following benefits: Medical, Dental, and Vision benefits Vacation, Personal Day, Sick Pay, Holidays Complimentary Meals Bonus Opportunities Company Paid Life Insurance Team Member Discount Program (LifeMart) 401(k) Savings Plan with Company Match Recognition Programs Student Loan Refinancing Tuition Reimbursement Pet Insurance Employee Assistance Program Emergency Financial Assistance The Business Office Director is responsible for the administration of payroll and accounting control functions and procedures in accordance with company policies and procedures. Additionally, they will be responsible for hiring, evaluating, coordinating, motivating, monitoring performance, scheduling, and supervising the department team members in accordance with the company s mission and values. Responsibilities: Perform administrative duties for the Community, including recruiting, background checks, payroll, maintenance of personnel files, employee orientation, and benefits. Coordinate all risk management activities. Perform, administer, and oversee all accounting functions. Maintain a safe and secure environment for all staff, residents, and guests, following established safety standards. Encourage teamwork through cooperative interactions with co-workers and other departments. Qualifications: College course or other education in business administration and/or management preferred. Prefer one (1) year of experience supervising and managing employees. Prefer two (2) years of experience in accounting, human resources, and payroll. Preferably in the healthcare industry. Ability to effectively train staff. Flexibility in work schedule as evidenced by working holidays, evenings, weekends, and additional shifts when necessary to ensure adequate coverage within the department. Able to operate a personal computer and be proficient in MS Office programs (Word, Excel, Publisher, PowerPoint, etc.) Must pass a Criminal Background check and Health Screening tests, including physical and TB Tests For the health and safety of our team members and residents, Oakmont Management Group may require team members to vaccinate, participate in daily screening, surveillance testing, and to wear face coverings and other personal protective equipment (PPE) to prevent the spread of the COVID-19 or other communicable diseases, per regulatory guidelines. Oakmont Management Group, based in Irvine, California, is a recognized leader in the senior living industry that manages a portfolio of communities under the Oakmont Senior Living and Ivy Living brands. OMG serves thousands of seniors across communities in California, Nevada, and Hawaii. At OMG, we strive to create an atmosphere of family and community among team members, residents, and resident family members. We know that caring and meaningful relationships are the foundation of a rewarding life, and our team is hand-selected for their skills, previous experience, and passion for working with the elderly. Our practice is to incorporate joy and laughter alongside our expectations of excellence. Walk into our communities and feel our pride of ownership and commitment to service. Oakmont Management Group is an Equal Opportunity Employer.

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer. Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations. If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer! BOX OFFICE SUPERVISOR SUMMARY The Supervisor Box Office is responsible for overseeing the ticket selling staff. The Box Office Supervisor will resolve customer service concerns and troubleshoot issues that arise with ticketing software and the point of sale system. This position will also supervise the building of events in ticketing software and coordinate each show with the marketing department. PRIMARY RESPONSIBILITIES 1. Responsible for supervision of ticket sellers. Ensure that all employees are fulfilling their job responsibilities and advising staff when necessary. 2. Responsible for training of ticketing staff. Assist manager with scheduling and disseminate the schedule for department, ensuring all shifts are filled properly. 3. Accurately reconcile all credential inventory and equipment to ensure proper check in at the end of each shift. 4. Resolve customer service issues and complaints. Work with department to fix issues related to customer service complaints when appropriate. Troubleshoot any issues relating to software or point of sale system. 5. May be responsible for the organization of staff meetings, acceptance and payment of deliveries. May review ticketing information for each show built, validating prices and dates are correct. Coordinate show builds with marketing department. QUALIFICATIONS 1. Years of related work experience: 3 2. Strong computer skills with a proficiency in MS Office programs (Word, Excel, Outlook) 3. Excellent written, listening, and verbal communication skills and experience in conflict resolution 4. Experience in a supervisory role 5. Must be able to work flexible schedule, including: nights, weekends and some holidays 6. Ability to effectively supervise, motivate, and lead a productive team. 7. Knowledge and interest in live entertainment preferred PREFERENCES: Available to work flexible hours, including nights and weekends Pay Scale: $18.75 Bonus: This position is not eligible for a bonus under the current bonus plan requirements. Benefits: Part-time: This position may be eligible for benefits (ACA qualification). AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside his/her normal description. AEG's policy is to hire the most qualified applicants. We are an equal opportunity employer and will not discriminate against any individual, employee, or application for employment on the basis of race, color, marital status, religion, age, sex, sexual orientation, national origin, or any other legally protected status recognized by federal, state or local law.

Job Description Looking for an experienced full time Dental Front Office candidate to work for a well established South San Jose practice. Must be self motivated and able to do multi-task requires the following: insurance verification/authorizations, billing, scheduling appointments, greeting patients and all other general front office duties as assigned. Dentrix' knowledge is a plus. Must have at least 2 yrs.

Job DescriptionAt Rocketship Public Schools, we believe in the infinite possibility of human potential. We believe that every student deserves the right to dream, to discover, and to develop their unique potential and it is our responsibility and our privilege to unleash the potential inside every Rocketeer we serve. Our non-profit network of public elementary charter schools propels student achievement, develops exceptional educators, and partners with parents who enable high-quality public schools to thrive in their community. We are a collective of parents, teachers, leaders, and students working together to transform the future for underserved communities across our country. At Rocketship Public Schools, we are unleashing potential. Position Summary Rocketship is hiring for the position of Office Manager (OM) for a Rocketship school. The Office Manager is the first point of contact for parents and students when they come to school, as well as a resource to the school community. The Office Manager should always exhibit professionalism, treat people with respect, and be firm but compassionate in how they address the day-to-day challenges of a rigorous and purposeful school. Essential Functions: Enrollment, Student Information, and Attendance Build strong working relationships with parents and families Create and maintain complete and current student cumulative files Enter student information into our student information system and keep this information up-to-date throughout the school year as enrollment or information changes Manage the Attendance process including contacting absent parents on a daily basis Coordinate the school's truancy process and communicate with parents as needed Administer Independent Study process for students with planned absences Collect doctor's notes and excused absence notes from parents for absentee documentation Work with current parents to solve problems and prevent student attrition Health, Safety and Discipline Maintain emergency medical and contact information for all students Maintain complete and current immunization records for all students Administer basic first aid, distribute medication, maintain injury reports Be knowledgeable of all content in school safety binder, including emergency procedures Report all injuries and other school incidents to Human Resources Supervise students sent to the office for discipline and health reasons Meals, Finance and Facilities Collect payments from parents Manage collection of free/reduced-lunch application forms from all families during the school year Collect lunch, uniform sales money from parents and provide receipts for payments Assist in managing and reporting day-to-day facilities problems Execute responsibilities related to emergency situations as assigned by the Principal ISE/Special Education Act as an intermediary to communicate written or oral information given by parents to the ISE team Ensure that all documents delivered or messages received are immediately given to ISE Maintain confidentiality regarding ISE students who receive special education services Partner with ISE Specialists on a school site to arrange IEP or ISE meetings Administrative Perform general clerical duties including answering phones, taking and distributing messages, sorting mail, translate documents from English to Spanish and prepare general correspondence Facilitate arrangements for school activities, logistics, teacher development, parent development and other activities Provide support to the Principal and teachers as necessary Use automated telephone system to send out school information as necessary Act as an interpreter, when necessary, in whole-school functions and smaller meetings Other duties as assigned Qualifications: Spanish/English bilingual fluency required, with excellent written and oral communication skills Knowledge and cultural competence of the local student and parent community Highly developed interpersonal skills using tact, patience, and courtesy Effectively prioritize and juggle multiple concurrent projects Comfort in a start-up environment and ability to work independently with minimal direction Ability to use a variety of software programs and quickly learn new ones Managerial skills preferred Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and communicate with both adults and children. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is frequently required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds and occasionally climb ladders. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is moderate to high. Compensation:Commensurate with qualifications and experience, plus excellent health and wellness benefits, 403b retirement plan, flexible spending account (FSA), and generous paid time off. Rocketship Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Rocketship Public Schools complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Rocketship Public Schools expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Rocketship Public Schools' employees to perform their expected job duties is absolutely not tolerated. Click here for our Sexual Harassment Policy. For questions, concerns, or complaints, please contact Human Resources.