Office manager jobs in South Bend, IN

The Administrator Assistant is responsible for collaborating closely with the RN, the Medical Director, and physicians regarding direct and indirect patient care responsibilities within the facility or client homes. Coordinates all aspects of patient care from admission through discharge. Monitors patient and family education regarding access to care, including medical instructions. Acts as a resource for the patient and family to address concerns and questions and review patient satisfaction surveys. Some Essential Duties and Responsibilities: Day-to-day work includes desk and personal computer work, facility staff, and physicians. Position may require travel between assigned facilities and various locations within the community and/or travel to regional, business unit and corporate meetings may be required. The work environment is characteristic of a healthcare facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Participates in the selection and hiring of new team members and ensures completion of new hiring orientation and mandatory trainings. Responsible for all patient care employees completing appropriate training courses and that licensures and certifications are current. Provides support for all clinica/home staff members at regular intervals and encourages professional growth. Maintains current knowledge regarding company benefits, policies, procedures, and processes. Completes employee evaluations and establishes annual goals. Documents any disciplinary actions and confers with the clinic/home Director of Operations and Human Resources when needed. Manages staff scheduling Monitor service/care plans Job Requirements: BA/BS in Business Excellent communication skills Prioritizing, time management and organizational skills Relationship management skills and openness to feedback Previous healthcare marketing experience preferred Strong project management, organizational, strategic planning, analytical, creative and interpersonal skills Excellent written and verbal communication skills Physical Requirements: ?Ability to participate in physical activities. ?Ability to do extensive bending, lifting and standing on an as required basis. ?Ability to work for an extended period of time while standing and being involved in physical activity as required. ?Ability to sit for extensive period of time

Job Description About Us: At Phillip R. Davis Insurance Agency, we've been serving the Portage community and surrounding areas with trusted, personalized insurance solutions for years. As an independent, family-run agency, we believe in treating our clients like neighbors because they are. Whether we're helping protect a family's first home, a growing local business, or someones classic car, we do it with integrity, care, and a strong sense of community pride. About the Role: Were looking for a licensed and experienced Office Manager (Licensed in Property & Casualty Insurance) to lead our day-to-day operations and help ensure our clients continue to receive the top-tier service were known for. This person will be central to everything we do keeping things organized, supporting our agents and staff, and helping clients with their insurance needs. If you're someone who takes initiative, stays cool under pressure, and enjoys being part of a tight-knit team, we'd love to talk to you. Pay range is based off of experience and has bonus opportunities available such as profit-sharing based on office performance. Were excited to meet someone whos ready to roll up their sleeves, take ownership, and help us continue to serve the Portage community with pride. Benefits Annual Base Salary + Commission + Bonus Opportunities Health Insurance Dental Insurance Vision Insurance Life Insurance Disability Insurance Parental Leave Hands on Training Mon-Fri Schedule Career Growth Opportunities Retirement Plan Flexible Schedule Responsibilities Oversee daily office operations to ensure everything runs efficiently and professionally. Support and mentor staff with day-to-day workflow, training, and guidance. Serve as a reliable, friendly point of contact for client service needspolicy changes, billing, claims assistance, and more. Help producers with quoting, policy delivery, and follow-up communications. Keep our agency management system organized and accurate. Maintain compliance with insurance regulations and agency standards. Build strong relationships with carrier partners and vendor contacts. Requirements An active Property & Casualty license (required). 3+ years of experience in the insurance industry (office leadership or supervisory experience preferred). A working knowledge of both personal and commercial lines. Strong communication skills, attention to detail, and a solutions-first mindset. Familiarity with agency management systems and basic office tech (Microsoft Office, email tools, etc.). A positive attitude, team-oriented spirit, and a commitment to exceptional client service. Bonus points if you know your way around Portage and love being part of a local business community!

Job Description Cass Family Clinic, a Federally Qualified Health Center (FQHC) dedicated to providing high-quality, accessible care to our community, is seeking an experienced Clinic Operations Manager. This role oversees day-to-day operational processes, supports strategic initiatives, and ensures efficiency, compliance, and quality across our clinic locations. The Clinic Operations Manager is a key leadership role that works closely with clinical, administrative, and finance teams to ensure smooth operations, patient satisfaction, and sustainable growth. Key Responsibilities Operational Oversight: Manage end-to-end clinic operations, ensuring efficient workflows, quality care delivery, and compliance with healthcare regulations. Collaborate with finance to monitor operational costs and implement cost-effective solutions. Optimize clinic logistics, inventory, and resource allocation. Coordinate with department leaders to address operational challenges and implement scalable solutions. Project Management & Execution: Lead clinic-wide initiatives such as process improvement, new program implementation, and facility expansion projects. Develop project plans including timelines, budgets, and risk mitigation strategies. Ensure cross-functional teams meet project milestones and maintain alignment with organizational goals. Track key performance indicators (KPIs) and provide regular updates to executive leadership. Process Optimization & Continuous Improvement: Identify operational gaps and develop strategies to improve efficiency, patient satisfaction, and staff productivity. Standardize clinic processes, documentation, and workflows. Apply Lean or Six Sigma methodologies to reduce inefficiencies and enhance service quality. Team Collaboration & Leadership: Serve as a central point of communication between administration, clinical teams, and external partners. Facilitate alignment, knowledge sharing, and best practices across departments. Provide guidance, coaching, and professional development opportunities for clinic staff. Compliance & Reporting: Ensure compliance with HIPAA, federal, state, and local healthcare regulations. Monitor and mitigate operational risks. Provide operational performance reporting to leadership. Support internal audits and quality improvement initiatives. Qualifications: Bachelor's degree in Healthcare Administration, Business, Operations Management, or related field. 5+ years of experience in clinic or healthcare operations management. Proven experience managing cross-functional teams and projects. Strong understanding of healthcare compliance, operational workflows, and patient care processes. Experience with electronic medical record (EMR) systems (e.g., Athena, Epic, or similar). Lean, Six Sigma, or process improvement certification preferred. Excellent communication, problem-solving, and leadership skills. Ability to work in a fast-paced, dynamic healthcare environment.

Contract to Hire Administrative Manager, Elkhart, IN - Direct Hire M-F 8:00 AM - 5:00 PM, $45-70,000/yr Hire, fire, and change the compensation and/or duties of any employee reporting to this position within company policy and budget and with the President's approval. Develop and implement normal operational procedure. Authorize purchase and/or repair of office equipment. (computers, communications equipment (phone/internet), copiers, printers. Oversee Payroll processing Maintain HR/Payroll records Report 401K weekly and work with year-end audit. Establish and maintain backup policy is in place for A/R and A/P positions to insure workflow in case of absence(s) Maintain, Secure and reconcile cash flow processes to include cash, credit, ACH. Wire transfers Make draws against established line of credit and pay down line of credit within cash management policy Prepare month end and year end financial statements for President and Auditors Maintain/Secure Data and Information flow processes Maintain State and Federal Licenses and reporting to include Vehicle Licensing, registration, company DOT #, company bonds, Sales certificates and any annual or bi-annual reporting. Maintain, secure and archive all company documents. Maintain proper archival of company documents Ensure company policies are observed as stated within company employee manual Direct the daily activities to include developing new departmental procedures and/or improvements to foster communication between departments and efficient information flow and processing Work with auditors as needed. This includes fiscal year end audit, workman's comp audit, liability insurance audit, 401K audits and all others as is required. This includes all audits. Requirements: Required: Associates Degree in Business, Accounting, Computer Science or Database Management Preferred: Bachelor's Degree in Business, Accounting, Computer Science or Database Management Required: Three years of General Business, Accounting, Computer/Data Management, Administrative experience in a distribution business Preferred: Five years of General Business, Accounting/Administrative, Computer/Data Management, Administrative experience in a distribution business. Specialized Staffing Solutions, LLC. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

At Elara Caring, we have a unique opportunity to play a huge role in the growth of an entire home care industry. Here, each employee has the chance to make a real difference by carrying out our mission every day. Join our elite team of healthcare professionals, providing the Right Care, at the Right Time, in the Right Place. : Up to $10,000 Sign-on Bonus! At Elara Caring, we care where you are and believe the best place for your care is where you live. We know there's no place like home, and that's why our teams continue to provide high-quality care to more than 60,000 patients each day in their preferred home setting. Wherever our patients call home and wherever they are on their health journey, we care. Each team member has a part to play in this mission. This means you have countless ways to make a difference as a Clinical Team Manager by providing quality care. Being a part of something this great starts by carrying out our mission every day through your true calling: being an outstanding Clinical Team Manager. To continue to be an industry pioneer delivering unparalleled care, we need a Clinical Team Manager with commitment and compassion. Are you one of them? If so, apply today! As an Elara Caring Clinical Team Manager, you'll contribute to our success in the following ways: * Provides oversight of all patient care services and personnel including: making patient and personnel assignments, coordinating patient care, coordinating referrals, assuring patient needs are continually assessed, and assuring the development, implementation, and updates to the individualized patient plan of care. * Plans, directs, and participates in delivery of home health services to provide diagnosis-specific patient care, including coordination of services with providers, vendors, or facilities. * Ensures the timely start of patient care within recommended regulatory guidelines. * Processes and coordinates physician orders, staff assignments, and communications between direct care team members, the patient and their family, and the physician and primary care physician (as appropriate). * Reviews and approves plan of care and evaluates proposed changes to the plan of care for clinical appropriateness. * Integrates orders from all relevant physicians involved in the plan of care and ensures the orders are approved by the responsible physician. * Conducts regular OASIS reviews for all patients. * Meets with all direct care team members on a regular basis to provide guidance, coaching and communicate information related to specific issues or organizational changes Initiates hiring requests, interviews candidates and recommends hiring of direct care staff. * Communicates frequently with the Branch Director or Administrator on key performance metrics. * Remains available for field work, as needed. * Physically demanding, high stress environment * Performs other duties/projects as assigned. Why Join the Elara Caring mission? * Work autonomy and flexible schedules * 1:1 patient care * Supportive and collaborative environment * Competitive compensation package * Tuition reimbursement for full-time staff and continuing education opportunities for all employees * Comprehensive insurance plans for medical, dental, and vision benefits * 401(K) with employer match * Paid time off, paid holidays, family and pet bereavement * Pet insurance What is Required? * Current, unrestricted RN license valid for the state of work * 2 years home care experience as a registered nurse in a Home Health or Hospice environment * OASIS Experience * 1 year of supervisory experience strongly preferred * Associate degree in a Nursing related field required * Ability to quickly become proficient in enterprise applications such as Homecare Homebase, Workday, and have knowledge in Microsoft Office * Able and willing to travel within branch/office coverage area. * Must have a dependable vehicle, valid driver's license, and current auto insurance in accordance with state laws. * Able to sit, stand, bend, lift and move intermittently and be able to lift 50 - 100lbs You will report to the Administrator or Branch Director. #LI-NG1 We value the unique skills of veterans and military spouses. We encourage applications from military veterans and their families. Elara Caring provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex (including pregnancy, childbirth or related medical conditions), race, color, age (40 and older), national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity, gender reassignment, protected veteran status, or any other basis prohibited under applicable federal, state or local law. Elara Caring participates in E-Verify and we will provide the Federal Government with your Form I-9 information to confirm that you are authorized to work in the United States. Employers like Elara Caring can only use E-Verify once you have accepted the job offer and completed the Form I-9. At Elara Caring, pay and compensation are determined by a variety of factors, including education, job-related knowledge, skills, training, and experience. Our compensation structure reflects the cost of labor across different U.S. geographic markets, and may vary based on location. This is not a comprehensive list of all job responsibilities and requirements; upon request, a job description can be provided. If you are an individual with a disability and are unable or limited in your ability to use or access our career site as a result of your disability, you may request reasonable accommodations by reaching out to ********************.

The Account Support Manager is responsible for leading a team dedicated to providing front-line support for everything from routine transactions to the most difficult circumstances that Retail, Member Relations Center and Learning and Development personnel have to resolve. This is achieved through a process of developing and publishing documentation, procedures and job aids, maintaining the artificial intelligence chat bot system, and answering calls from front-line personal that need advance support. The manager is responsible for ensuring accuracy and functionality of new processes and products by conducting thorough testing and procedure development prior to implementation. Fosters a strong service culture by coaching and promoting an environment of continuous learning and development for Account Support and Account Quality Control staff. Oversight of the support team's daily performance is a key responsibility, ensuring efficiency and effectiveness in operations. Takes proactive ownership of escalated situations, driving effective resolutions and ensuring appropriate follow-through. Collaborating with key stakeholders to identify and implement process improvements through department alignment and data-driven decision-making. Direct Reports: Quality Control Specialist - Account Operations, Account Support Specialist HOW YOU WILL MAKE AN IMPACT 25% Responsible for managing and maintaining knowledge base system documentation, including job aids and procedures, to support frontline staff. Ensures the timely delivery of accurate and up-to-date resources. Collaborates with Retail, MRC, and Learning teams to ensure procedures effectively address the needs of internal departments. Prioritizes rigorous testing of new processes and products to validate accuracy, functionality, and effectiveness before implementation, preventing potential disruptions and ensuring seamless execution. Additionally, proactively communicates upcoming announcements and enhancements to frontline staff to maintain alignment, readiness, and operational efficiency. 20% Leads process and workflow improvements by analyzing data, collaborating with key stakeholders, and implementing changes. Guides the team as a centralized resource for internal and external members, providing expertise on operational procedures, electronic services, specialized products, and credit union policies while enhancing efficiency and effectiveness. 20% Ensure that all support staff consistently provide high-quality service to credit union members and internal teams by leading through example. Oversee direct reports to maximize productivity, efficiency, and professional growth, including responsibilities such as hiring, assigning job duties, monitoring performance, coaching, counseling, and training. Ensure compliance with regulatory requirements and adherence to the organization's mission, values, policies, and work rules. Conduct performance appraisals and provide recommendations for staff development as appropriate. 20% Provides coaching and training to enhance knowledge of specialized accounts and electronic services policies and procedures. Stays current on emerging trends and technologies to integrate them into overall strategy. Supports team members by answering questions, clarifying processes, and recommending improvements to enhance efficiency. Ensures support staff meet goals while adhering to compliance guidelines, demonstrating extensive knowledge of department processes. 15% Review and analyze formal and official documentation for accuracy and compliance with company policies/procedures and legal requirements. Provide guidance on handling complex or sensitive documentation. Work with compliance teams to address any discrepancies or concerns. -- Must comply with all company policies and procedures, applicable laws, and regulations, including but not limited to, the Bank Secrecy Act, the USA PATRIOT Act, and the Office of Foreign Assets Control. WHAT YOU WILL NEED TO SUCCEED Experience 8 + years deposit operations related experience, preferably within the financial industry plus 2+ years' supervisory experience. Education / Certifications / Licenses This level of knowledge is acquired through completion of a required Bachelor's degree in Accounting, Business Management, or related field. Must have and maintain a valid driver's license. PREFERRED SKILLS - Professional level of verbal and written communication skills are essential to the position. - Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). - Demonstrated knowledge of Credit Union regulations, products, policies, procedures, and services. - The ability to motivate or influence internal or external senior level professionals is a critical part of the job, requiring a significant level of influence and trust. - Obtaining cooperation and agreement on important outcomes via frequently complex and senior level dialogues. - Advanced analytical and project management skills for a variety of tasks or projects. - Ability to deal with complex problems involving multiple facets, variables, and situations. - Demonstrated ability to analyze system needs, generate, and assess options and facilitate the choosing of the best fit solutions. - Strong team player with outstanding communication, organization, and collaboration skills - Able to gather, understand and interpret data to draw conclusions and make quality decisions. - Ability to provide world class member service while executing Interra's vision, mission, and delivery of Core Values. INTERPERSONAL SKILLS - A significant level of trust and diplomacy is required to be an effective subject matter expert in the position. - In-depth dialogues, conversations and explanations with members, direct and indirect reports and outside vendors of a sensitive and/or highly confidential nature is a normal part of the day-to-day experience. - Communications can involve motivating, influencing, educating and/or advising others on matters of significance. COMPETENCIES - Drive Engagement - Demonstrates drive and fosters an inclusive environment that motivates others. Alters approach to each person to promote optimal performance and commitment to the Interra mission, vision, and objectives. - Effective Communication - Utilizes a variety of communication modalities effectively and appropriately across multiple channels. Is effective in a variety of communication settings: one-on-one, small, and large groups, or among diverse styles and position levels. Adjusts to fit the message to the audience. Provides timely and helpful information to others across the organization. - Functional Expertise - Possesses a sufficient level of technical and professional skill or knowledge in position-related areas; keeps up with current developments and trends in areas of expertise; actively seeks ways to grow and be challenged using both formal and informal development activities. - Maintain Accountability - Ensures that employees understand the full range of their responsibilities with an emphasis upon standards and results. Also provides necessary support, including balanced and timely feedback. - Manage Conflict - Constructively approaches conflict with empathy, open-mindedness, and a solutions mindset. Willing to disagree with but support decisions when made. - Manage Work - Clearly assigns tasks; sets clear objectives and measures; and monitors process, progress, and results. ADA REQUIREMENTS Physical Requirements - Able to bend, sit, and stand in order to perform primarily sedentary work with limited physical exertion and occasional lifting of up to 10 lbs. - Must be capable of climbing / descending stairs in an emergency situation. - Must be able to operate routine office equipment including computer terminals and keyboards, telephones, copiers, facsimiles, and calculators. - Must be able to routinely perform work on computer for an average of 6-8 hours per day, when necessary. - Must be able to work extended hours or travel off site whenever required or requested by management. § Must be capable of regular, reliable, and timely attendance. Working Conditions - Must be able to routinely perform work indoors in climate-controlled shared work area with minimal noise. Mental and/or Emotional Requirements - Must be able to perform job functions independently or with limited supervision and work effectively either on own or as part of a team. - Must be able to read and carry out various written instructions and follow oral instructions. - Must be able to complete basic mathematical calculations, spell accurately, and understand computer basics. - Must be able to speak clearly and deliver information in a logical and understandable sequence. - Must be capable of dealing calmly and professionally with numerous different personalities from diverse cultures at various levels within and outside of the organization and demonstrate highest levels of customer service and discretion when dealing with the public. - Must be able to perform responsibilities with composure under the stress of deadlines / requirements for extreme accuracy and quality and/or fast pace. - Must be able to effectively handle multiple, simultaneous, and changing priorities. - Must be capable of exercising highest level of discretion on both internal and external confidential matters.

Job Description KEBA designs and manufactures innovative, high value solutions in the fields of industrial, banking, and service automation. The company is based in Europe and operates a small, growing subsidiary location in the USA, which handles sales and support for industrial automation customers in North America. We are currently looking to recruit an Office Manager that is highly motivated to keep the administrative functions of the USA office organized and running efficiently. Responsibilities include: Implement, execute, and manage procedures to keep administration functions of the office organized and running efficiently Maintain office hours from 8:30am to 5:00pm every business day (flexible 1/2 hour lunch) Primary operator for answering and transferring phone calls Enter and manage customer information and activities in the CRM system for sales team. Generate quotes on direction of sales team Order processing, repair processing, inventory management Domestic and international shipping / receiving Coordinate and help compile financial reporting Organize and manage contracts, logistics, and administrative requirements for trade shows and other events Administrative support for local marketing activities (online research, coordinate contracts and terms for advertisements and association memberships, generate reports, etc.) Organize and manage physical and electronic filing system for administrative files Organize and manage office services (water, electric, gas, cleaning, etc.) Coordinate with accountant to make sure all invoices are paid Handle incoming mail and other material Organize and book travel arrangements for team as needed Prepare and manage correspondence, reports and documents Take, type and distribute meeting minutes Arrange and confirm appointments Maintain schedules and calendars Changing responsibilities as the company grows The candidate must have: 2-5 years of experience in a similar role Strong organizational skills with attention to detail Strong work ethic Experience using Microsoft Office (Word, Excel, Outlook, PowerPoint) and Peachtree accounting software (or QuickBooks) Strong verbal and written communication skills Ability to multi-task and get things done in a timely manner Self-motivation, discipline, and stress tolerance Location: Valparaiso, IN

Job Description Kasten's Dog Training is a dog training and boarding facility looking for a customer service professional who has experience with QuickBooks, Microsoft Office, and dog care to fill the Office Coordinator position. Responsibilities Responsibilities include but are not limited to: · Providing exceptional customer service to clients and customers · Scheduling in Google calendar and specialized Kennel Connections software · Maintaining accounts payable and accounts receivable in QuickBooks · Maintaining social media and the company website Qualifications Applicant must have: · Strong verbal and written communication skills · Exceptional attention to detail · The ability to switch quickly from task to task and go back and finish all partially finished tasks · Excellent organizational skills · A positive attitude The right applicant for this position will be a leader to the customer service team and professionally communicate with clients and teammates. You must be detail oriented and willing to learn dog behavior and the training methods utilized by Kasten's Dog Training. You must be capable of lifting 40 pounds and possess a valid driver's license. Compensation is based on prior customer service and professional dog care experience starting at $16 or more per hour. If you would like to make a positive difference in a dog's life, their owners and at Kasten's Dog Training please submit your resume to *****************************.

Boyd Gaming Corporation has been successful in gaming jurisdiction in which we operate in the United States and is one of the premier casino entertainment companies in the United States. Never content to rest upon our successes, we will continue to evolve and retain a position of leadership in our industry. Our past success, our current business philosophies and our sound business planning, combine to position Boyd Gaming Corporation to maximize value for our shareholders, our team members and our communities. Job Description Responsible for coordinating day to day activities of the front desk, bell, call center, reservation staff, and gift shop operations. Maximize total hotel occupancy, cash revenue and ADR. Partner with sales to achieve maximum profitability of the hotel. Perform ordering, pricing, and merchandising functions based on property decisions. • Interview, hire, train, discipline, schedule and evaluate work performance of Front Desk, Bell and Gift Shop/Retail team members. • Utilize Kronos system to monitor employee payroll. • Provide input for budget. • Strong in communication skills for discussing business strategy to different departments. • Provide RMS systems and analysis expertise for hotel, marketing and sales group to achieve overall hotel profit objective. • Monitor & adjust room rates based on RMS recommendation. • Make adjustments to RMS system configuration files (discount factors, expenses) based on market dynamics. • Access LMS, RMS and Oasis systems and be able to make informed decisions regarding comped, discounted and full rate rooms for hotel guests. • Monitor and review with staff, call center statistics and maintain acceptable ratings. • Maintain and monitor success of Channel Manager. • Use RM reports and ad hoc analysis to maintain and improve hotel objectives. • Oversight of orders, pricing, and maintaining inventory records of retail merchandise. • Analyze inventory levels; communicate with vendors, complete purchase orders, knowledge of general inventory and receiving orders. • Assists in overseeing the condition of the Hotel and Gift Shop. • Assists in planning and the execution of strategies to improve upon the Hotel and Gift Shop financials. • Other duties as assigned by Management. Qualifications • Possess ability to add, subtract, audit accounts and credit card transactions using electronic draft systems. • Experience utilizing database query tools. Knowledge of all windows-based programs preferred. • Revenue Management experience preferred. • Able to operate LMS, Oasis, RMS computer systems. • Preferred minimum 2 years Supervisor/Management experience. • Strong interpersonal skills to deal with various levels of management. • Bachelor's Degree in Business, Hospitality, Economics or Finance preferred Additional Information Boyd Gaming is proud to be an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class. Boyd Gaming is proud to be an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

Pac-Van, Inc., a wholly-owned subsidiary of General Finance Corporation, provides storage and office space solutions to its customers through the leasing and selling of storage containers, mobile office trailers, modular buildings and bulk liquid storage frac tanks. The company serves a wide variety of customers, including those in the commercial, construction, education, government, health care, industrial, and retail sectors. Committed to providing high quality products, dependable service and sales excellence, Pac-Van, Inc. is headquartered in Indianapolis, Indiana, and has over 60 offices throughout North America. Job Responsibilities: · Provide branch support in a casual office environment · Coordinate customer, vendor, sales and operations interactions · Assist customers with problem solving · Assist the sales representatives · Procurement & payment process for branch purchases and vendor contracts · Customer invoicing & assisting with collections · Fleet Administration -inventory reconciliation · Interact with corporate resources to ensure effective and efficient execution of standard operating procedures at the branch level Job Requirements: · Ability to quickly develop a comprehensive understanding of the business · A track record of employment success · Driven to succeed - a Make it Happen attitude · Effective priority setting and time management · High expectations of self and others · Relationship builder and effective communicator · Adherence to core company values: dependability, dedication, relationships, initiative, and ingenuity. · Computer & IT proficiency, including Microsoft Word and Excel · Valid drivers license; valid auto insurance; limited travel · Dispatching skills a plus Benefits: · Medical, 3 plan types, partial company pay · Life Insurance, company pay Voluntary coverage: · Dental · Vision · Life Insurance, self and/or family · Short Term Disability · Long Term Disability · 401(k) plan with company match Pac-Van is an Equal Opportunity Employer.

Be the Calm at the Center of It All AtThrive Now Recovery Center, we know that true healing requires more than clinical careit requires a space that runs smoothly, communicates clearly, and feels safe from the moment someone walks through the door. As our Office Coordinator, youll play a critical role in making that happen every day. Were looking for a reliable, organized, and mission-aligned professional to lead our administrative operations in Pleasant Hill. In this role, youll support the client journey, help our team work more effectively, and ensure the center operates with excellence behind the scenes. Key Responsibilities: Client & Front Office Operations Ensure the front desk is welcoming, professional, and efficient Support the intake and admissions process by coordinating schedules and managing documentation Maintain confidentiality and compliance with HIPAA standards Administrative & Staff Support Manage staff schedules, shift coordination, and coverage Oversee all clerical functions Coordinate supply orders, equipment maintenance, inventory and vendor relationships Assist ED with internal reporting and time keeping Systems & Compliance Maintain organized systems for documentation, filing, and communication Assist in preparing for audits and ensuring readiness for regulatory reviews Track administrative processes to identify and implement efficiencies Culture & Communication Foster a team-focused environment through leadership and day-to-day support Promote our core values of kindness, teamwork, empathy, integrity, excellence, and mission Communicate clearly and proactively with team members across all departments Qualifications: High school diploma or GED required; Associates or Bachelors degree preferred Minimum of 2 years in office management or administrative coordination (healthcare or recovery setting a plus) Proficiency with Microsoft Office Suite and comfort with scheduling or timekeeping systems Strong verbal, written, and interpersonal communication skills Ability to multitask, prioritize, and stay calm in a fast-paced environment CPR and First Aid certification required (or obtained within 30 days of hire) Work Conditions: Full-time, on-site role in a professional recovery center setting Indoor, climate-controlled environment with standard office equipment Must be able to sit, stand, and lift up to 10 lbs frequently (and up to 50 lbs occasionally) Frequent interaction via phone, email, and in-person communication Why Thrive Now? Were building something meaningful in Pleasant Hilland we want people on our team who are excited to grow with us. This is your chance to be part of a center that values compassion, structure, and service equally. Your work behind the scenes will make healing possible up front. Apply Today: If you're ready to bring order, energy, and heart to a mission-driven team, we want to meet you. Lets make recovery possibletogether. Equal Opportunity Employer: Thrive Now is an equal opportunity employer. We consider all applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, or veteran status, in accordance with federal law.

Office Administrator Job Description I. Responsibilities: Serve as the point person for office manager duties including: Maintenance Mailing Supplies Equipment Bills Errands Shopping Note taking in meetings Answering phone Data entry and data maintenance Bookkeeping tasks Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Partner with HR to update and maintain office policies as necessary Organize office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced and paid on time Provide general support to visitors Assist in the onboarding process for new hires Address employees queries regarding office management issues (e.g. stationery, hardware and office supplies) Liaise with facility management vendors, including cleaning, catering and security services Assist in planning in-house or off-site activities, like parties, celebrations or conferences II. Requirements and Skills: Evident relationship with Jesus Christ Steady, positive attitude, people-oriented, team player, customer service minded Proven experience as an Office Manager, Front Office Manager or Administrative Assistant Experience with bookkeeping and Quickbooks online Knowledge of Office Administrator responsibilities, systems and procedures Proficiency in multiple technologies, softwares Hands on experience with office machines (e.g. printers) Familiarity with email scheduling tools Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements III. Employee's possess and exhibit the following core values in their daily lives: Love for God Love for People Work Ethic that is excellent, protective and frugal with time and money Attitude of a servant, enjoyable to be with and devoted to the call of God and the Church

Job Description Reporting to the Chief Financial Officer, the Assistant Front Office Manager supports and oversees the daily operations of the Front Office and assists in managing all administrative, registration, and patient access functions. This role helps ensure accurate patient registration, efficient workflow, exceptional customer service, and compliance with organizational standards. The position assists in monitoring scheduling, front desk operations, insurance verification, and data integrity across systems such as Epic and Denticon. The Assistant Front Office Manager promotes the mission of providing high-quality health care to medically underserved populations and ensures all corporate policies, procedures, and values are upheld. Essential Job Functions The physical and cognitive requirements listed are essential for successful performance. Reasonable accommodations may be provided as required. Maintain balance while walking, standing, or crouching; able to bend at the waist repeatedly for extended periods (up to 10 hours per day). Hear and understand conversations, recognize equipment sounds, and communicate clearly in person and by phone. Maintain a stationary position for approximately 25% of the workday. Communicate clearly in English, interpret and follow instructions, and convey routine information accurately. Ability to lift and transport items weighing 5-25 pounds. Use upper extremities to exert force and perform repetitive movements of hands, wrists, and fingers. Possess visual acuity sufficient to read computer screens, color-coded information, and small print. Meet attendance reliability standards. Move throughout the facility to greet patients, manage front office operations, and access supplies. Operate computers and office equipment with fine motor skills for prolonged periods. Perform basic math functions and accurately record, verify, and balance data. Communicate effectively and courteously with staff, patients, and the public; compose emails, letters, and basic reports as needed. Experience Minimum of 5 years' experience in medical office administration, patient access, scheduling, insurance verification, or related areas. Understanding of medical terminology, insurance processes, eligibility workflows, HIPAA compliance, and healthcare operations. At least 3 years of supervisory experience, preferably in a non-profit or healthcare environment. Recent continuing education in patient access, health information systems, or healthcare operations preferred. Skills Strong data entry, typing, filing, and organizational skills. Ability to manage workload in a fast-paced environment with accuracy. Knowledge, Skills, and Abilities Knowledge of patient charts, medical histories, and front office workflow. Understanding of patient evaluation and triage communication procedures. Knowledge of safety, infection control, and confidentiality standards. Knowledge of HIPAA regulations and compliance requirements. Proficiency in Microsoft Office 365 and electronic practice management systems. Certificates/Licenses Medical Coding Certification preferred but not required. Associate's degree in Business Administration, Healthcare Administration, or related field required; Bachelor's preferred.

Job DescriptionOffice Manager-Rochester Job Title: Office Manager Schedule: Monday - Friday, 7:30 AM - 4:30 PM Pay: Starting at $16.96 per hour (based on experience) Join Our Mission At Cardinal Services, our mission is to lead the way to 100% equity, inclusion, and access for people with disabilities, families, and communities. We value teamwork, compassion, and integrity - and we invest in our employees through comprehensive benefits and opportunities for growth. We are seeking a dedicated Office Manager to provide administrative and clerical support, coordinate office operations, and help our team deliver high-quality community and residential services. If you are an organized, compassionate professional who enjoys helping others, we would love to meet you. Key Responsibilities Oversee daily office operations, scheduling, and clerical functions Manage petty cash, company credit cards, and billing support Maintain office equipment, supplies, and company vehicles Support administrative processes for Residential, Community Living, and Employment programs Review documentation for accuracy and ensure timely filing and scanning into Filebound Assist with Mantoux testing and related documentation Build positive relationships with community partners, businesses, and organizations Provide excellent customer service and communicate professionally with staff, individuals served, and the public Qualifications High school diploma or GED required Minimum two years of office administration, clerical, or administrative assistant experience Proficient in Microsoft Word, Excel, and database management Strong written and verbal communication skills Excellent time management and multi-tasking abilities Must have reliable transportation and be willing to transport individuals served as needed Ability to lift up to 30 lbs Benefits Medical, Dental, and Vision Insurance Company-paid Life Insurance and Long-Term Disability Employee Assistance Program (EAP) Paid Vacation, Sick, and Personal Time 401(k) Retirement Plan Paid Holidays Flexible Scheduling Paid Training and Continued Education Advancement Opportunities Tuition Assistance Employee Referral Bonus About Cardinal Services Cardinal Services is a nonprofit organization committed to empowering people with disabilities to live full, meaningful lives. We provide employment, residential, and community support services that promote inclusion and independence. How to Apply Apply online at ************************ Equal Opportunity Employer Cardinal Services is an Equal Employment Opportunity (EEO) and ADA-compliant employer. All Cardinal locations are tobacco-free.

GardaWorld Security Services is Now Hiring a Tactical Account Manager! Ready to suit up as a Tactical Assistant Account Manager? What matters most in a role like this is your ability to read the environment, anticipate risk, and act accordingly. Tell us about how your keen sense of observation is one of your greatest strengths. As a Security Officer - Tactical, physical ability is essential as you will be moving around your entire shift, patrolling environments such as retail stores, airports, detention centers, etc. What's in it for you: * Site Location: Laporte Tx, * Set schedule: Full-Time Open Availability 40 hrs a week * Competitive wage of $50,000 (Salary) (DailyPay is available for GardaWorld employees!) * A comprehensive benefits package including medical, dental, and vision insurance plans, a 401(k) retirement savings plan with employer matching contributions, paid time off (PTO) policy, paid holidays, disability coverage, and life insurance options * Career growth opportunities at GardaWorld * Uniform provided at no cost Responsibilities of Tactical Assistant Account Manager * Verify identities and control access to secure areas * Instilling an acceptable level of discipline among operations staff to meet the company's standards. * React quickly to threats or incidents * Processing and co-coordinating all forms of leave for staff under your supervision. * Attending to clients' problems, concerns, and new ideas on a day-to-day basis. * Conveying our mission and organizational values to the staff to help the site run smoother * Conducting interviews scheduled by the recruiter or Client Service Manager * Full support for the Account Manager * Ensure all officers are checking the proper functioning of alarms and cameras * Document incidents and actions taken * Respond to alarms and conduct on-site checks when needed * Collaborate with law enforcement during serious incidents * Monitoring account performance and identifying areas for improvement * Analyzing client data and identifying trends * Weekly meetings with the Client Service Manager Qualifications of Tactical Assistant Account Manager * Be authorized to work in the U.S. * Be able to provide documentation of High School Diploma or GED * Be able to ace (and pass) an extensive screening process * First aid certification is an asset * Ability to stand and walk for the entire shift * If you have Security, Military, Law Enforcement experience, even better! * Must Valid driver's License with no restriction B * Computer Skills/ Social Skills (Microsoft Word, Excel, Data Entry) * Previous Winteam experience * Must have 1 year of previous Assistant Account Manager experience or similar (Oil & Gas preferred) * Must Have Valid TWIC card hard copy in hand In the United States, GardaWorld Security remains the only guarding security company to be Certified by Great Place to Work. Apply today - this could be more than a job! 26% of our corporate employees started as frontline workers. If you're ambitious with an entrepreneurial spirit - someone who wants to be a GardaWorld Ambassador - a promising career awaits you! GardaWorld Security is a global champion in sophisticated and tailored security solutions, employing and training highly skilled and dedicated professionals across the globe. Not the job for you? Make sure to check out all our jobs! We also have concierge, surveillance, and even casual roles available. It is the policy of GardaWorld Security Services to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, veteran status, or disability in accordance with applicable federal laws. In addition, GardaWorld Security Services complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment including, but not limited to hiring, placement, assignment, promotion, termination, layoffs, recalls, transfers, leaves of absence, compensation, and training. It is also the policy of GardaWorld Security Services not to honor requests that employees be assigned on the basis of sex or any other classification protected by law, unless such request is based on a bona fide occupational qualification for that assignment. License #B07179 Qualifications Education

At Kenco Logistics, you're more than just a team member-you're part of a company that values innovation, integrity, and a strong commitment to its people. As one of the leading 3PL providers in the U.S., Kenco offers a dynamic and supportive work environment where your ideas matter and your growth is a priority. With a focus on safety, sustainability, and continuous improvement, Kenco empowers employees to make a real impact in the supply chain industry while building rewarding careers. Join a company where your contributions help move the world forward-one shipment at a time. About the Position The Office Administrator position is responsible for administrative functions related to the site's communications and financials within the distribution center. The Office Administrator shall perform other assigned administrative tasks or human resources-related tasks as needed by the DC management team. Functions Greet and assist site visitors, vendors, and guests Track and order office supplies Sort mail/packages and deliver accordingly Prepare outgoing mail/packages Prepare and generate customer invoices Process all vendor invoices and prepare for payment Generate financial and production reports as needed Assist, prepare and participate in overall program audits and/or site communication tasks Generate and track purchase orders for the facility and complete reports Ensure all Certificates of Insurance for current and prospective vendors meet Kenco standards and are current Create and update daily reports for site leadership Data entry into various programs for order processing Plan employee events and coordinate meetings as requested by management. Update various metric and communication boards Cross train in other roles for back-up assistance when needed Complete misc. tasks and projects as assigned by management Qualifications Highschool Diploma or GED required Minimum of two years' clerical experience MS Office Skills to include Word, Excel, Outlook and Powerpoint as well as data entry and typing ability Excellent communication skills, both verbal and written; speak effectively before groups of customers or employees of the organization Attention to detail and data accuracy Ability to read and interpret documents such as safety rules, operating, and maintenance instructions. Competencies Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Collaborates - Building partnerships and working collaboratively with other to meet shared objectives. Decision Quality - Making good and timely decisions that keep the organization moving forward. Optimize Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations. Travel Requirements No travel required. Disclosures For California residents - please enter or copy/paste the address below into your address bar to review an important notice regarding Kenco's privacy policy ********************************************************************************** The statements above are intended to describe the general nature and level of work being performed by employees assigned to this job. Other duties may be assigned as needed. The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Kenco is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Per company policy, all internal job postings expire 14 days from the date they are posted. Benefits offered: Medical insurance including HSA, HRA and FSA accounts Supplemental insurance including critical illness, hospital indemnity, accidental injury Dental Insurance Vision Insurance Basic Life and Supplemental Life Short Term and Long Term Disability Paid Parental Leave 401(k) Paid Time Off approximately 2 weeks (accrual begins on Day 1 of employment) Employer Paid Holidays- 10 days Kenco strives to provide a supportive, professional environment for all employees. As a part of Kenco, we expect our team to uphold our three key pillars: be honest, serve, and get better. Each should strive for operational excellence, pursue innovation, and want to grow with our company. Kenco Group is an Equal-Opportunity Employer. All employees and applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability, or any other characteristic protected by law. Please click the image to download the EEOC ‘Know Your Rights; Discrimination is Illegal' posting. *************************** For California residents please enter or copy/paste the address below into your address bar Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) For California residents - please enter or copy/paste the address below into your address bar to review an important notice regarding Kenco's privacy policy. **********************************************************************************

**Discover a more connected career** A successful Office Coordinator shall monitor and coordinate the activities of field personnel; shall assist in ensuring that all timekeeping/payroll/project data is processed and accounted for timely and accurately. At a minimum, the position requires a good working knowledge of general office functions; experience working with various software applications including Microsoft/Google suite and similar data management tools; strong problem solving or troubleshooting skills; ability to use a computer and other office related equipment; ability to read, understand, interpret, input, and analyze data with a high degree of accuracy. **Connecting you to great benefits** + Weekly Paychecks + Paid Time Off, Parental Leave, and Holidays + Insurance (including medical, prescription drug, dental, vision, disability, life insurance) + 401(k) w/ Company Match + Stock Purchase Plan + Education Reimbursement + Legal Insurance + Discounts on gym memberships, pet insurance, and much more! **What you'll do** + Completion of low level tasks in support of an assigned department/project. + Receive, organize, file, and maintain documents and/or data for an assigned department/project. + Create, update, validate and forward various forms of communication to internal and external recipients. + Read, interpret, and input data in support of an assigned department/project. + Additional Duties as assigned. **What you'll need** + Prior work related experience. + Proficient in the use of office hardware and software. (PCs, Tablets, Printers, Copiers, Microsoft, Google, etc.) + Excellent Customer Service skills and strong English language skills both oral and written. + Authorized to work in the United States. + Successful completion of pre-employment drug screen, background, and motor vehicle record check. **Why grow your career with us** Your career here is more than just a job - it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind. **Building stronger solutions together** Our company is an equal-opportunity employer - we are committed to providing a work environment where everyone can thrive, grow, and feel connected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Job DescriptionBenefits: Bonus based on performance Company parties Employee discounts Health insurance Paid time off King Veterinary Clinic is a fast-paced veterinary office dedicated to providing exceptional medical care and customer service . We are a close-knit team that values collaboration, efficiency, and compassionate care for our patients and their owners. This is a dynamic role for a highly motivated and detail-oriented individual who can thrive in a busy environment and serve as the central hub of our clinic's daily operations. Responsibilities * Practice oversight - Ensure the seamless flow of daily operations, balancing administrative, client and personnel needs - Implement and enforce clinic policies and procedures to improve efficiency - Act as primary point of contact, resolving any issues promptly - Maintain a clean, safe and organized office environment. Team leadership and human resources - Manage and supervise front office staff and vet assistants - Coordinate staff schedules to ensure adequate coverage for all operational hours - Mediate personnel issues and facilitate conflict resolution with fairness and discretion - oversee appointment scheduling, billing and all client communications - Address client inquiries, and concerns in a professional and empathetic manner - Ensure a high level of client satisfaction through effective communication Financial administration - Manage daily accounting transactions including billing and accounts receivable - Oversee inventory, purchasing and ordering supplies - Ensure the collection of payments from pet owners Record-keeping and technology - Maintain accurate client and patient medical records - Manage and troubleshoot practice management software - Ensure compliance with all regulations for controlled substances Qualifications High school diploma/GED required; degree in business administration related field preferred Previous experience as an Veterinary Office Manager or similar position preferred Experience with veterinary practice management software is an asset Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills A genuine passion for animals and their well-being

Office Manager-Rochester Job Title: Office Manager Schedule: Monday - Friday, 7:30 AM - 4:30 PM Pay: Starting at $16.96 per hour (based on experience) Join Our Mission At Cardinal Services, our mission is to lead the way to 100% equity, inclusion, and access for people with disabilities, families, and communities. We value teamwork, compassion, and integrity - and we invest in our employees through comprehensive benefits and opportunities for growth. We are seeking a dedicated Office Manager to provide administrative and clerical support, coordinate office operations, and help our team deliver high-quality community and residential services. If you are an organized, compassionate professional who enjoys helping others, we would love to meet you. Key Responsibilities * Oversee daily office operations, scheduling, and clerical functions * Manage petty cash, company credit cards, and billing support * Maintain office equipment, supplies, and company vehicles * Support administrative processes for Residential, Community Living, and Employment programs * Review documentation for accuracy and ensure timely filing and scanning into Filebound * Assist with Mantoux testing and related documentation * Build positive relationships with community partners, businesses, and organizations * Provide excellent customer service and communicate professionally with staff, individuals served, and the public Qualifications * High school diploma or GED required * Minimum two years of office administration, clerical, or administrative assistant experience * Proficient in Microsoft Word, Excel, and database management * Strong written and verbal communication skills * Excellent time management and multi-tasking abilities * Must have reliable transportation and be willing to transport individuals served as needed * Ability to lift up to 30 lbs Benefits * Medical, Dental, and Vision Insurance * Company-paid Life Insurance and Long-Term Disability * Employee Assistance Program (EAP) * Paid Vacation, Sick, and Personal Time * 401(k) Retirement Plan * Paid Holidays * Flexible Scheduling * Paid Training and Continued Education * Advancement Opportunities * Tuition Assistance * Employee Referral Bonus About Cardinal Services Cardinal Services is a nonprofit organization committed to empowering people with disabilities to live full, meaningful lives. We provide employment, residential, and community support services that promote inclusion and independence. How to Apply Apply online at ************************ Equal Opportunity Employer Cardinal Services is an Equal Employment Opportunity (EEO) and ADA-compliant employer. All Cardinal locations are tobacco-free.