Office manager jobs in Stockton, CA

Haight Brown & Bonesteel LLP's is seeking a motivated and detail-oriented paralegal for its Orange County (Irvine) office. This position requires a daily commute to our office with no remote or hybrid work offered. Haight is a well-established (85 years) civil litigation defense law firm with offices statewide offering outstanding resources. We are a close-knit group of professionals who excel in our practices. Responsibilities: · Summarize and index documents including medical chronologies and billing summaries in personal injury cases · Perform legal research · Prepare court filings, draft and issue subpoenas · Collect, organize & summarize correspondences, contracts, subcontracts, invoices, plans, drawings, change orders, photographs and large volumes of data in complex litigation · Review discovery responses from opposing counsel; prepare discovery & deposition summaries and document productions · Assist attorneys in trial phase of litigation; review local rules of court for the preparation of trial documents including trial notebooks, trial exhibits, draft Motions in Limine; coordinate witnesses for trial appearances Requirements: · Certificate of completion from a paralegal program approved by the American Bar Association · Strong understanding of the California Code of Civil Procedure · Experience billing your time at a law firm · Proficiency in Microsoft Office Job Type: Full-time Salary: $70,000.00 - $85,000.00 per year Our firm culture includes a mix of teamwork, good communication, a work/life balance and career development opportunities. We offer a competitive salary and benefits package, including medical, dental, vision, 401(k), life insurance and flexible spending accounts All resume submissions are strictly confidential.

TITLE: Office Manager HOURS: Part-Time (28 hours per week) The Office Manager supports the daily operations of We Love Our City by performing a wide range of administrative, reporting, and organizational tasks. This role provides essential support to Board Members, Director, staff, and volunteers; oversees general office operations; and assists with food distribution program. The position also includes low-level HR support and grant writing assistance. QUALIFICATIONS (AT THE TIME OF HIRE) Minimum of 3 years administrative or office support experience. Excellent writing and verbal communication skills. Strong editing, attention to detail, and organizational abilities. Ability to manage multiple tasks and prioritize in a fast-paced environment. Proficiency in MS Office (Word, Excel, Outlook). Creative thinking and the ability to generate new ideas. Comfortable with light HR responsibilities and handling confidential information. Ability to support high-volume workflow with minimal supervision. AREAS OF RESPONSIBILITIES (including but not limited to the following) Office Management & Administrative Support Answer and direct phone calls. Respond to emails and forward as needed. Assist the Director with daily operations. Maintain electronic and manual filing systems. Develop, improve, and update administrative systems as needed. Receive, sort, and distribute mail. Order office, cleaning, and program supplies. Process and submit invoices. Process reimbursement requests. Assist with scheduling meetings and appointments. Serve as primary point of contact for general inquiries and vendors. Maintain vehicle registration and other government licensing management. Ensure compliance with food safety regulations from local, state, and federal agencies. Oversee the food inventory, assess food needs, and ensure the supply meets client demand. Maintain contracts and policies with the Food Bank, Solano County, State of California, and USDA. Stay updated on food recalls and follow USDA guidelines for distributing USDA food items.Sorting Grocery Recovery (daily pickups) food daily to ensure food safety quality. HR Support Support basic HR functions such as recruitment, timekeeping, maintaining compliance with HR policies. Process volunteer inquiries and applications. Assist with onboarding tasks such as volunteer communication and document collection. Maintain volunteer and staff files. Support HR compliance through document organization and record-keeping. Communications, Media, & Outreach Maintain the We Love Our City website and social media platforms. Create graphics and content for social media posts. Mail out weekly sermons to prisons. Coordinate major outreach events such as Backpack Giveaway and holiday programs. Grant Writing & Reporting Assist in writing grant proposals. Prepare and submit grant-specific reports. Maintain files and documentation related to grant compliance and outcomes. USDA reporting process includes managing the USDA menu guidelines, managing the USDA EFA-7 forms, calculating and reporting USDA report numbers to the Contra Costa & Solano Food Bank. Weekly reporting of Grocery Recovery weights (daily store pickups) Calculate Grocery Recovery weights and Food Bank Invoices. Performs additional responsibilities as required to support office operations. Compensation: $20.00 - $25.00 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

We are looking for a Dental Office Manager to join our team! As a Dental Office Manager, you will lead the office in day-to-day operations in support of the doctors and office staff to help develop the practice while providing an exceptional patient experience. Responsibilities Resonsibilities Deliver an exceptional patient experience by addressing patient concerns and education of treatment options, verification of insurance, collection of payment Regular review of business results, profit and loss management, creation of strategies and plans to improve business performance Work in collaboration with providers and office staff to ensure priorities and work assignments are communicated regularly Lead strategic local marketing initiatives that help drive brand awareness and new patient growth Ensure compliance with health and safety regulations Travel as needed for training and to perform job functions Benefits for FT Employees Healthcare Benefits (Medical, Dental, Vision) Paid time Off 401(k) Employee Assistance Program Qualifications Qualifications Minimum of high school diploma or equivalent required; bachelor's degree preferred 2+ years of leadership/management experience, dental experience preferred Strong communication and customer service skills to deliver an exceptional experience Proven leadership abilities, relationship building skills and team motivation Excellent multi-tasking and organizational skills Western Dental Services, Inc. and all relevant affiliates are Equal Opportunity Employers.

Insight Global has a job posting for a Dental Manager who will oversee the day‑to‑day operations of the dental clinic, ensuring efficient workflows, high‑quality patient care, and an outstanding patient experience. This position provides leadership to the clinical support team, manages scheduling and productivity, supports performance management, ensures compliance with regulatory requirements, and works closely with the Dental Directors and Operations team to drive departmental goals forward. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements Bachelor's Degree in a related field or an equivalent of four years' experience and training in dental clinical systems Expertise in the following areas, typically gained from 5+ years in a supervision capacity Developing department objectives and measurements to meet organizational goals Staff selection and development Management of department workload Dental Assistant Diploma and/or Certification Strong understanding of productivity metrics, clinical workflows, EHR systems, and quality improvement strategies. Valid CA Driver License Bilingual English/Spanish preferred Experience working in a Federally Qualified Health Center (FQHC) or safety-net health system strongly preferred. Ability to collaborate effectively across a broad spectrum of backgrounds and perspectives. Candidates who demonstrate inclusive thinking and interpersonal awareness help strengthen our commitment to equitable and compassionate care for all. Demonstrated person-centered approach and familiarity with trauma-informed systems and restorative practices

Medical Office Manager Concord CA (20 miles NE of Oakland) We are looking for an organized and dedicated Office manager to join our team full time in Concord, CA. Ideally the incoming Office Manager has experience in medical/chiropractic office management, is an excellent team player who enjoys working with a well-respected team, who can lead our office to ensure we provide our patients with the highest level of care. Must be comfortable managing office staffing, assisting the office to ensure a smooth workday, and have knowledge of billing, financials/accounts, and payments. We have a large Spanish speaking patient population so the incoming manager must be bilingual in Spanish. About us: Our office has proudly served our community through high quality care for over 23 years. Our friendly and professional team is dedicated to excellent chiropractic care; solutions to target each patients' unique needs, whether they are suffering from back pain, neck pain, headaches, or sore muscles and tension. We treat a wide variety of patients, whether they need pain relief after suffering an accident, experiencing an injury, or if they have a specific condition such as chronic back pain; even if they just want to improve their overall health, our chiropractor and team collaborate to help them achieve their wellness goals! Duties: Office management and assistance Account reconciliations Patient calls, scheduling, and answering questions Understanding of office and front desk and back desk collections Correspondence with patients' healthcare teams, referring doctors, and attorneys as needed Assist the physician with patient treatments/care as needed Requirements: Office management experience preferred Knowledge of billing/financials preferred Must be bilingual in Spanish Schedule: Full time (Monday -Friday with ½ days on Wed and Fri) Salary: $25-$35/hr plus monthly bonuses (~$75k annually) Benefits: Monthly Bonus potentials PTO/Vacation Medical Insurance potential Chiropractic care for you and your family 401K We are looking for a leader with excellent management skills to join our dynamic team while we collaborate to give our patients our best. We are offering a competitive pay, great benefits, and a great work environment in our state-of-the-art facility. If this sounds like the job opportunity for you, then please contact us! HCRC Staffing

Medical Office Manager - Danville, California Job#16725151 A premier plastic surgery practice in the Bay Area is seeking a highly organized, people-driven Office Manager to lead day-to-day operations and support practice growth. This leadership role is ideal for someone with experience in the aesthetics or plastic surgery field who excels at team management, operations, and cultivating a positive workplace culture. This is a unique opportunity to shape the patient and team experience at a growing, reputable practice. Ideal for someone ready to lead with intention and bring operational excellence to a world-class aesthetic team. Minimum 3 years of experience in a management or leadership role within a plastic surgery, dermatology, or aesthetics practice Strong leadership, organizational, and interpersonal skills Proven ability to manage teams and optimize operations in a fast-paced medical setting Located in Contra Costa County, this region offers a unique blend of suburban comfort and scenic outdoor lifestyles with vineyards, rolling hills, and easy access to East Bay urban amenities. The community is vibrant and family-friendly, with excellent schools and a low-key pace of life. Proximity to major transit and major metro centers ensures work-life balance and rich cultural opportunities.*********************

The Front Office Manager will be responsible for the successful operation and administration of all departments in the hotel. The ideal candidate will have a combination of education, and training/experience that provides the required skills such as hiring and processing staff, writing schedules, assisting with payroll/accounting, handling employee relations and maintaining proper security of all cash funds. A minimum of two years' experience and a college degree, or equivalent, is preferred. This position requires the ability to assist in the balancing of departments while focusing on providing an exceptional experience to every guest and maximizing profitability at the same time. We are seeking an energetic, service-oriented leader who can effectively direct, train, coach, motivate, engage and provide feedback to the staff, supervisors and managers on a daily basis in accordance with the standards of Core Hotels, LLC. and BWI. Any Best Western or hotel background is a plus! Responsibilities: Manage all Front Office operations to include, but not limited to, guest service and registration (check in/check out), room availability, guest service standards and initiative, product quality, cost controls and overall profitability, systems use and management, forecasting, department management, policy and procedure implementation and enforcement and meeting participation and facilitation. Monitor and develop team member performance to include, but not limited to, providing supervision, scheduling, conducting counseling and evaluations and delivering recognition and reward. Monitor and assess service and satisfaction trends, evaluate and address issues and make improvements accordingly Ensure compliance with BWI and Core Hotel, LLC. standards Meet and greet guests and respond to guest inquiries, requests and issues in a timely, friendly and efficient manner and resolves guest concerns Assist in leading, directing and managing all hotel operations including, but not limited to, hotel budgeting and forecasting, strategic planning, managing balanced scorecard performance, implementing and complying with all company policies and brand standards, overseeing sales and marketing initiatives, responding to guests inquiries and resolving concerns, and meeting participation and facilitation Serve as multi-department head for Operations, Front Office and Property Operation Assist in recruiting, hiring, supervising, training, assessing and evaluating, coaching and counseling and recognizing and rewarding department heads Oversee service quality, operational efficiency, guest satisfaction, standards compliance and service and financial measurement Assist in identifying operational performance, productivity and efficiency gaps and implementing measures to correct those deficiencies Ensure guest and team member satisfaction Serve and act as General Manager in his or her absence Responsible for managing the housekeeping/laundry department as well as some housekeeping responsibilities Job Requirements College Degree preferred. Visual Matrix PMS preferred. Minimum of two years of experience in a similar position. Knowledge of front desk/accounting/Human Resources procedures and protocol. Exceptional communication skills. Bilingual English/Spanish a plus! Ability to manage multiple priorities in a fast-paced environment.

Job Description Greet patients and manage patient check-in/check-out processes efficiently. Handle all front desk operations including answering phones, scheduling appointments, and maintaining records. Ensure effective patient communication and coordination, including translation and explanations of treatment plans as needed. Manage patient billing and process payments; handle insurance claims and verify insurance coverage. Organize and maintain a clean and compliant front office and waiting area. Coordinate with dental staff to manage daily schedules and ensure smooth clinic operations. Maintain confidentiality of all patient records and adhere to HIPAA guidelines. Develop and implement office policies and procedures to improve efficiency and service quality. Assist in the management of office inventory and order dental supplies while adhering to budget constraints. Prepare and present monthly reports on office productivity to the dentists and other stakeholders. Ensure compliance with all health and safety regulations within the practice. Address patient concerns and inquiries with patience, empathy, and professionalism. Requirements Excellent interpersonal and customer service skills, with a focus on patient relations. Proficiency with dental office software and strong computer skills. Solid understanding of dental billing and insurance procedures. Knowledge of dental terminology and the ability to explain treatment plans effectively to patients. Commitment to adhering to all sanitary, safety, and infection control regulations in the dental office. Flexibility to handle various roles as needed within the practice. Demonstrated ability to operate under pressure while maintaining a calm and professional demeanor. Strong ethical standards and a professional demeanor at all times.

Full time position for Practice Manager in Hayward general office. Hours are Monday 10\-7, Tuesday\/Wednesday\/Thursday 9\-6, Friday 8\-5. Office utilizes Eaglesoft. Offers holiday, vacation, med, dental, vision, etc. Benefits We are a thriving dental practice and are seeking a FRONT OFFICE ADMIN \/ OFFICE MANAGER to join our established and dedicated team. The perfect candidate will be hard\-working, self\-motivated, and dependable. We are searching for a part\-time or full\-time member of our staff. Benefits included. Responsibilities \-All office aspects from scheduling, insurance verification, processing claims, updating general information in all systems ordering front and back office supplies \-Welcome patients to the office and help with any questions or concerns; \-Take telephone calls and respond to dental inquiries appointments, and insurance; \-Scheduling appointments according to available time slots and providing appointment details to patients over the telephone and in person; Qualifications Past dental office experience "}}],"is Mobile":false,"iframe":"true","job Type":"Permanent","apply Name":"Apply Now","zsoid":"255013264","FontFamily":"PuviRegular","job OtherDetails":[{"field Label":"Dates Requested","uitype":1,"value":"Monday 10\-7, Tuesday\/Wednesday\/Thursday 9\-6, Friday 8\-5"},{"field Label":"Job No.","uitype":1,"value":"0863"},{"field Label":"Job Opening Status","uitype":2,"value":"IN\-PROGRESS"},{"field Label":"Industry","uitype":2,"value":"Dental"},{"field Label":"City","uitype":1,"value":"Hayward"},{"field Label":"State\/Province","uitype":1,"value":"California"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"94541"}],"header Name":"FRONT OFFICE \- PRACTICE MANAGER","widget Id":"345355000001023268","is JobBoard":"false","user Id":"345355000000104003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":false,"job Id":"345355000002323612","FontSize":"15","location":"Hayward","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"033zq6c91db4dcadb4e1884114e62543cc287"}

Create a healthier, brighter future for pets, pet parents and people! If you want to make a real difference, create an exciting career path, feel welcome to be your whole self and nurture your wellbeing, Petco is the place for you. Our core values capture that spirit as we work to improve lives by doing what's right for pets, people and our planet. * We love all pets like our own * We're the future of the pet industry * We're here to improve lives * We drive outstanding results together * We're welcome as we are Petco is a category-defining health and wellness company focused on improving the lives of pets, pet parents and Petco partners. We are 29,000 strong and operate 1,500+ pet care centers in the U.S., Mexico and Puerto Rico, including 250+ Vetco Total Care hospitals, hundreds of preventive care clinics and eight distribution centers. We're focused on purpose-driven work, and strongly believe what's good for pets, people and our planet is good for Petco. Position Purpose: The purpose of the Hospital Operations Manager is to provide daily leadership to our hospital and partner with Hospital Veterinarian(s). The Hospital Operations Manager partners with our retail store partners to provide a smooth and profitable operation by creating a culture of high-quality patient care and exceptional customer service, as well as driving revenue and managing costs. The Hospital Operations Manager represents the mission and values of the hospital and Petco to all clients. Our partners are empowered to do what it takes to create an exceptional client and patient experience. The Hospital Operations Manager coordinates the overall operations of the hospital and cultivates a supportive and collaborative team environment by fostering cohesion and motivation within the team. If you have a passion for pet health and wellbeing, we'd love to have you on our team! Essential Job Functions The essential duties and responsibilities that are required of this position. This section includes the primary accountabilities or duties of the role. The Hospital Operations Manager must be able to perform all the following duties and responsibilities with or without reasonable accommodation: * Lead hospital paraprofessionals to drive operational excellence, efficiency, high standard patient care and excellent client experience. * Create productive, collaborative and seamless relationships with all veterinarians in the hospital to drive a positive culture and cohesive team environment. * Point person for all day-to-day functions of the practice including, but not limited to - veterinarian and support partners scheduling, equipment function and maintenance, inventory control and ordering, proper invoicing, patient scheduling, team training, radiological safety program and handling elevated client concerns. * Oversee hiring, training, reviewing, counseling and separation of paraprofessional partners, in partnership with AOM (Area Operations Manager) and Human Resources Business Partner. * Assume scheduling responsibilities for all paraprofessional partners, with the expectation to schedule a minimum of two weeks out. Maintain all hospital partner points in accordance with Petco's punctuality and attendance policy. * Create and maintain doctor's schedule with support from Area or Regional Medical Director as needed. * Review P&L monthly reporting, and partner with Area Operations Manager to increase revenue growth and exceed financial targets set by Finance team. * Escalate partner or client issues to Area Operations Manager, Area Medical Director and/or HRBP as required. * Interface and collaborate with Petco store team to drive a seamless complete care customer experience. * Schedule appointments, provide client education, relay test results to doctor and clients, maintain and update hospital inventory, maintain client/patient records within the practice management system and manage accounts receivable. * Keep hospital environment neat and clean; maintain OSHA standards, perform and maintain regular cleaning of environment based on necessity as well as based on a pre-determined maintenance schedule * Uphold and enforce all policies of Petco and Vetco Total Care. Other Duties and Responsibilities: * Patient care always comes first. * Any issues with patient clients or hospital partners are dealt with and resolved as they occur, or as soon as is possible. * Exceptional teamwork and commitment to achieve shared goals to benefit the entire company of Petco. * Collaborate with the Retail Team to drive a positive cultural and cohesive team environment * Provide backup front desk support as needed including answering telephones. * Perform additional duties and special projects as assigned. Nature of Supervision: The incumbent reports to the Area Operations Manager. Planning and Problem Solving: The Hospital Operations Manager must possess excellent planning skills while scheduling the hospital paraprofessional partners in order to ensure adequate coverage while making sure the hospital does not exceed forecasted payroll costs. The Hospital Operations Manager will also play a crucial role in ensuring that day-to-day operation of the hospital is efficient and provides an optimal experience for our patients and guests. Impact: This position will impact the organization by contributing to the growth of productive practice while focusing on a high-quality standard of care. From an overall hospital organizational standpoint, this position in critical to ensuring that we have a cohesive, well-trained, and motivated medical support team. The desired result is the creation of an optimal environment that ensures partner retention, patient well-being, and customer satisfaction. Supervisory Responsibility: This position includes 1 or more direct reports (Veterinary Technicians, Vet Assistants, and Concierge partners) with daily responsibilities that include recruiting, interviewing, hiring, training, mentoring/coaching, assignment delegation and partnering with Human Resources on discipline up to and including termination. Minimum Requirements: * 2-3 years previous experience working in a veterinary practice. In lieu of veterinary experience, must have 2+ years of strong leadership experience. * Must have excellent written and verbal communication skills. * Ability to make decisions, delegate tasks and responsibilities and drive results with hospital partners * Must be compassionate and sympathetic and be able to maintain a professional attitude and demeanor during emotional and stressful situations. * Must have telephone etiquette and basic computer skills. * Must be a team player willing to continue learning, offer creative ideas and accept continual change. * Basic computer skills i.e. Microsoft Office suite Desired Requirements * 3- 5 years previous experience working in veterinary practice * Previous P&L management * Bachelor's degree or equivalent experience * 3+ years in a management role, including customer service * Reporting and data analysis experience * Veterinary Assistant/Technician experience in positions of increased responsibility * Licensed Veterinary Technician or Certified Veterinary Assistant (not required) * Change agility- Works productively and able to navigate ambiguity or uncertainty while assuming positive intent in a fast-paced and evolving environment. * Desire to Learn - Demonstrates flexibility and resilience in response to obstacles, constraints, adversity, and mistakes. Constructively and resourcefully adapts to changing needs, conditions, priorities or opportunities. Seeks out opportunities to learn from new discoveries, innovations, ways of looking at things, knowledge, and ideas. Invites and incorporates both giving and receiving productive and well-intentioned feedback. * Drive for Results -- Initiate decisive, timely actions to address important issues. Demonstrates a strong sense of ownership and a commitment to achieving meaningful results. Sets challenging, clear goals/targets and expectations for achieving business results. Drives initiatives/efforts while taking personal responsibility to make decisions and execute actions. Work Environment: The majority of job duties are conducted in the Veterinary Hospital. Position requires bending, kneeling, lifting (up to 30 pounds, as necessary) and standing for long periods of time. A large amount of this partner's time will be spent in direct contact with clients and their pets. Contacts: This position will regularly communicate with clients, veterinary specialists, store partners, and companies that provide products and/or services that the practice utilizes. The right candidate will be able to positively represent the hospital and Petco within the professional community and to our guests. Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Petco Animal Supplies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or any other protected classification. The pay ranges outlined below are presented in accordance with state-specific regulations. These ranges may differ in other areas and could be subject to variation based on regulatory minimum wage requirements. Actual pay rates will depend on factors such as position, location, level of experience, and applicable state or local minimum wage laws. If the regulatory minimum wage exceeds the minimum indicated in the pay range below, the regulatory minimum wage will be the minimum rate applied. $23.00 - $37.00 Hourly or Salary Range will be reflected above. For a more detailed overview of Petco Total Rewards, including health and financial benefits, 401K, incentives, and PTO -see ******************************************** To translate this webpage to Spanish or other languages on your internet browser click the translate button to the right of your browser address bar. Additional instruction can be found here: ************************************************************************************ Para traducir esta página web al español u otros idiomas en su navegador de Internet, haga clic en el botón de traducción a la derecha de la barra de direcciones de su navegador. Puede encontrar instrucciones adicionales aquí: ************************************************************************************

Join Elica's mission and become a part of a team where every day is an opportunity to make a positive impact in your community! At Elica Health Centers, we share a common goal: provide the best possible patient care to our growing community! Our passion extends throughout Elica, from the exceptional healthcare services we provide to our underserved patients at our Community Health Clinics and state-of-the-art mobile medicine program, Health on Wheels, to our Resource Center where we empower patients and members of the community to connect with resources to help them build healthy and full lives. WHAT YOU'LL DO: The Clinic Front Office Supervisor oversees front office operations to ensure patient flow runs smoothly. This person will be responsible for supervising the day to day front desk administrative functions and for ensuring that clinic support staff meet Elica policies and procedures. The right candidate will create a professional and friendly atmosphere for all patients, staff and visitors and ensures that front office staff provide accurate, complete registration with excellent customer service. Coaches employees to improved performance in the completion of their job duties and with customer service. The Front Desk Supervisor may fill in at the front desk when necessary. BENEFITS: Retirement Savings Made Easy: Enjoy a 403(b) retirement plan with up to 4% employer matching and 100% immediate vesting-start building your future from day one! Comprehensive Healthcare Options: Choose from two Anthem Blue Cross PPO plans for medical, plus dental and vision coverage for you and your family. Employer-Funded HRA: Our Health Reimbursement Arrangement helps cover out-of-pocket medical costs, giving you peace of mind. Flexible Spending Accounts: Take advantage of two FSA options: Health Care FSA and Dependent Care FSA, tailored to suit your needs. Security for the Unexpected: We provide company-paid basic Life and AD&D Insurance, with options to enhance coverage. Enhanced Protection: Explore additional benefits like Hospital Indemnity, Critical Illness, and Accident Insurance, plus ID Theft Protection and Pet Insurance. Time to Recharge: Enjoy accrued paid time off, paid holidays, and Employee Assistance Plan (EAP) access, which includes counseling, financial, and legal services, along with a vast library of online resources. Invest in Yourself: Benefit from our Tuition Reimbursement Program for ongoing education and growth, plus CME/CEU and license reimbursements for eligible roles. This is more than just a benefits package-it's a commitment to your health, well-being, and professional success! Learn more about Elica's services and mission at our website or check us out on Facebook. Compensation - Dependent Upon Experience $25.00 - $32.50 an hour Requirements WHAT ARE WE LOOKING FOR? The successful candidate will be willing and able to: Checks voicemail, answers external and internal phone calls; resolves questions as appropriate, transfers calls to the appropriate department/staff as needed. Checks-in patients and completes full registration in a timely manner including scanning in completed patient intake packet, insurance card, and identification card into Athena. Chart preparation to ensure all patients chart include full registration, insurance card, demographics and forms updated accordingly. Uses critical thinking skills to address patient intake and registration questions, correctly referring to Eligibility Workers when appropriate. If an Eligibility Worker is not available, checks patient eligibility on the state medical website, calls private insurances and/or Medicare to check patient's eligibility. Schedules appointments and manages patients' appointments according to the Providers schedule. Completes assigned tasks in personal in-box and workflow dashboard in-box. Collects payment from patients at time of registration as well as additional payments needed after the visit. Reconciles transactions for cash each time cash is used for payment. Submits daily/regular reports and schedules to Supervisor and/or Manager as assigned. Demonstrates knowledge of Special programs including Every Woman Counts, Elica's Sliding Fee Discount program, Vaccines for Children, Children's Health and Disability Program and other special programs so as to appropriately support each patient's enrollment. The successful candidate has: High School Diploma or Equivalent Current CPR/BLS certification required Knowledge of the functions of a community health clinic Ability to work independently in a fast-paced, medical office environment with frequent interruptions, public contact, and occasional crisis situations Proven ability to effectively communicate, verbally and in writing, with all levels of clinic staff Team-oriented and able to work collaboratively with staff. Additional Requirements Must have a current and valid California driver's license and the ability to provide proof of personal auto insurance on the vehicle driven during working hours. If selected for an employment opportunity with Elica Health Centers, external hires must provide proof of immunizations (Hepatitis B, MMR, Varicella & Tetanus), tuberculosis clearance, and proof of COVID-19 vaccination status* prior to their scheduled start date. Please be advised that this position is subject to criminal background investigation and drug screen. Physical Requirements and Work Environment The work environment is characteristic of a medical clinic environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to handle or feel. The employee is also required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. The employee must also possess hearing and speech to communicate in person and over the phone. The noise level in the work environment is usually quiet. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. *Elica Health Centers is a healthcare facility that adheres to the mandates issued by the California Department of Public Health including the recent orders regarding the COVID-19 vaccine. Medical and religious exemptions will be considered. Salary Description $25.00 - $32.50

About Us We are industry leaders in custom cabinetry and home organization. With a focus on quality, craftsmanship, and customer service, our operations require dependable internal processes to keep projects running on time and on budget. We are seeking an Office Manager to handle core financial operations and help support our office's overall workflow. Position Overview This position is responsible for managing the full cycle accounts payable (AP) and accounts receivable (AR), maintaining QuickBooks, assisting with vendor management, and supporting payroll and purchasing functions. The ideal candidate is detail-oriented, highly organized, and experienced in construction or manufacturing environments. Key Responsibilities Accounting & QuickBooks (70%) Manage all AP/AR functions: enter bills, issue payments, apply payments, and track outstanding balances Prepare and send customer invoices and follow up on receivables Perform reconciliations (bank accounts, credit cards, vendor statements) Maintain accuracy in QuickBooks (classes, job costing, chart of accounts) Monitor and manage purchase orders and receipts Prepare weekly payroll data prep (hours, timesheets) Support monthly close and basic financial reporting Administrative & HR Support (30%) Assist with new hire paperwork and onboarding setup Maintain employee files and time-off tracking Liaise with benefit providers for enrollments and questions Help with general office operations (filing, recordkeeping, licenses, etc.) Qualifications 4+ years in AP/AR or general bookkeeping Strong experience with QuickBooks Understanding of job costing or class-based accounting (preferred) Proficient in Excel and digital filing systems Comfortable communicating with vendors, customers, and team leads Experience in construction, cabinetry, or manufacturing is a plus Preferred Attributes Self-starter with strong follow-through Deadline-oriented and highly organized Able to work with limited supervision in a fast-paced environment Professional, discreet, and approachable Compensation Depending on experience and qualifications Paid time off, holidays, and health benefits after 90 days Growth opportunities within a stable, growing company

About Company: Join the Iron Steed Harley-Davidson Family Are you passionate about Harley-Davidson and eager to share that excitement with others? Iron Steed H-D is looking for someone with a great attitude who thrives in a fast-paced, fun, and customer-focused environment. Buying a Harley-Davidson motorcycle is a life-changing decision that opens the door to an entirely new lifestyle. As a team member, you'll play a key role in introducing new riders to this world-providing exceptional service, guidance, and a welcoming experience. We offer extensive training and access to industry-leading tools to help you build your skills and succeed. This is your opportunity to join one of the most dynamic and fastest-growing Harley-Davidson dealerships in California. About Iron Steed Harley-Davidson At Iron Steed Harley-Davidson, fulfilling dreams of personal freedom isn't just a motto-it's our purpose and passion. Located in Vacaville, CA, we're committed to delivering exceptional customer experiences that reflect the spirit of the Harley-Davidson lifestyle. We're not just a dealership-we're riders ourselves. We understand our customers because we live the same dream they do. Whether it's on the sales floor or out on the open road, we take pride in being part of something bigger: a community built on freedom, adventure, and camaraderie. We are Iron Steed Harley-Davidson. About the Role: The Accounting and Office position is a critical role that ensures the smooth financial and administrative operations within the organization. The successful candidate will manage day-to-day accounting tasks, including bookkeeping, invoicing, and financial record maintenance, to support accurate and timely financial reporting. Additionally, this role involves overseeing office management duties such as coordinating communications, managing schedules, and maintaining office supplies to foster an efficient work environment. The individual will collaborate closely with various departments to facilitate seamless information flow and support organizational goals. Ultimately, this position contributes to the company's financial integrity and operational effectiveness by combining accounting expertise with strong office management skills. Minimum Qualifications: High school diploma or equivalent; Associate's degree in Accounting, Business Administration, or related field preferred. Proven experience in accounting or bookkeeping, with familiarity in using accounting software such as Talon or similar platforms. Strong organizational skills with the ability to manage multiple tasks and deadlines effectively. Proficiency in Microsoft Office Suite, especially Excel and Word. Excellent communication skills, both written and verbal. Preferred Qualifications: Bachelor's degree in Accounting, Finance, or Business Administration. Experience with payroll systems and tax compliance procedures. Knowledge of office management best practices and experience supporting administrative functions. Certification such as Certified Bookkeeper (CB) or similar credentials. Experience working in a fast-paced office environment supporting multiple teams. Knowledge of General Ledger based accounting, Responsibilities: Maintain accurate financial records by processing invoices, receipts, and payments in a timely manner. Perform daily bookkeeping tasks including data entry, bank reconciliations, and expense tracking. Prepare and assist in the generation of financial reports to support management decision-making. Manage office operations such as scheduling meetings, handling correspondence, and ordering office supplies. Coordinate with internal teams and external vendors to ensure smooth communication and workflow. Support payroll processing and assist with tax filings and compliance documentation as needed. Maintain confidentiality of sensitive financial and personnel information at all times. Skills: The required skills are utilized daily to ensure accurate financial data entry, reconciliation, and reporting, which are essential for maintaining the company's financial health. Proficiency in accounting software and Microsoft Office enables efficient handling of bookkeeping and office documentation tasks. Strong organizational and multitasking abilities help manage competing priorities such as financial deadlines and office coordination. Effective communication skills facilitate collaboration with colleagues, vendors, and management to resolve issues and streamline processes. Preferred skills, such as payroll knowledge and certification, enhance the candidate's ability to contribute to compliance and improve overall office efficiency.

Roles & Responsibilities: With a focus on excellent customer service, efficiency and time management, a well-organized Office Manager, in addition to overseeing and handling inbound and outbound communication with all customers, will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and task delegation. Below is a list of various specific duties, not limited in overall scope and subject to change: Reconcile sales software and accounting software transactions. Handle A/R and prepare deposits for bank run. Negotiate pricing with vendors to stay current in market place ongoingly. Manage the day to day operations of the staff Customer Service Rep. (if applicable) Answer inbound phone calls promptly during business hours. (if applicable) Pre-screen incoming leads/potential customers in a proper manner. (if applicable) Respond to any voicemails and/or messages from answering service. (if applicable) Manage and respond the inbound email correspondence and forward accordingly. Greet customers and all other visitors to the showroom promptly and professionally (if applicable). Schedule estimate appointments properly using the appropriate customer software. Quote product by telephone for potential new clients/customers. Assist Estimators with follow up on pending estimates by phone and/or email. Strategically schedule work appointments for Installation Techs, along with customers accordingly. Troubleshoot issue(s) from field if needed, working with GM/vendors and Technicians to find solutions. Check order confirmations from fabricators/vendors for size and pricing accuracy. Oversee proper filing of daily work orders and estimates. Process timesheets for payroll processing. Prepare Accounts Receivable and prepare deposits for bank daily. Reconcile sales software and accounting software transactions as required. Qualifications & Educational Requirements: 1-2 years' residential glass experience (ordering, estimating, office/project management) preferred. HS Diploma or equivalent. 2 or 4-year college degree preferred. All candidates must pass initial background check and drug test. Preferred Skills: Excellent verbal/written communications skills. Microsoft Office proficient (Word, Excel). Experience with QuickBooks Online and web based software preferred. *Eligibility for company benefits is optional and contingent upon completion of an initial employee probationary period. Compensation: $18.00 - $23.00 per hour

Haight Brown & Bonesteel LLP's is seeking a motivated and detail-oriented paralegal for its Orange County (Irvine) office. This position requires a daily commute to our office with no remote or hybrid work offered. Haight is a well-established (85 years) civil litigation defense law firm with offices statewide offering outstanding resources. We are a close-knit group of professionals who excel in our practices. Responsibilities: · Summarize and index documents including medical chronologies and billing summaries in personal injury cases · Perform legal research · Prepare court filings, draft and issue subpoenas · Collect, organize & summarize correspondences, contracts, subcontracts, invoices, plans, drawings, change orders, photographs and large volumes of data in complex litigation · Review discovery responses from opposing counsel; prepare discovery & deposition summaries and document productions · Assist attorneys in trial phase of litigation; review local rules of court for the preparation of trial documents including trial notebooks, trial exhibits, draft Motions in Limine; coordinate witnesses for trial appearances Requirements: · Certificate of completion from a paralegal program approved by the American Bar Association · Strong understanding of the California Code of Civil Procedure · Experience billing your time at a law firm · Proficiency in Microsoft Office Job Type: Full-time Salary: $70,000.00 - $85,000.00 per year Our firm culture includes a mix of teamwork, good communication, a work/life balance and career development opportunities. We offer a competitive salary and benefits package, including medical, dental, vision, 401(k), life insurance and flexible spending accounts All resume submissions are strictly confidential.

Job DescriptionMedical Office Manager Concord CA (20 miles NE of Oakland) We are looking for an organized and dedicated Office manager to join our team full time in Concord, CA. Ideally the incoming Office Manager has experience in medical/chiropractic office management, is an excellent team player who enjoys working with a well-respected team, who can lead our office to ensure we provide our patients with the highest level of care. Must be comfortable managing office staffing, assisting the office to ensure a smooth workday, and have knowledge of billing, financials/accounts, and payments. We have a large Spanish speaking patient population so the incoming manager must be bilingual in Spanish. About us: Our office has proudly served our community through high quality care for over 23 years. Our friendly and professional team is dedicated to excellent chiropractic care; solutions to target each patients' unique needs, whether they are suffering from back pain, neck pain, headaches, or sore muscles and tension. We treat a wide variety of patients, whether they need pain relief after suffering an accident, experiencing an injury, or if they have a specific condition such as chronic back pain; even if they just want to improve their overall health, our chiropractor and team collaborate to help them achieve their wellness goals! Duties: Office management and assistance Account reconciliations Patient calls, scheduling, and answering questions Understanding of office and front desk and back desk collections Correspondence with patients' healthcare teams, referring doctors, and attorneys as needed Assist the physician with patient treatments/care as needed Requirements: Office management experience preferred Knowledge of billing/financials preferred Must be bilingual in Spanish Schedule: Full time (Monday -Friday with ½ days on Wed and Fri) Salary: $25-$35/hr plus monthly bonuses (~$75k annually) Benefits: Monthly Bonus potentials PTO/Vacation Medical Insurance potential Chiropractic care for you and your family 401K We are looking for a leader with excellent management skills to join our dynamic team while we collaborate to give our patients our best. We are offering a competitive pay, great benefits, and a great work environment in our state-of-the-art facility. If this sounds like the job opportunity for you, then please contact us! HCRC Staffing Powered by JazzHR VRMpJ11HNQ

Greet patients and manage patient check-in/check-out processes efficiently. Handle all front desk operations including answering phones, scheduling appointments, and maintaining records. Ensure effective patient communication and coordination, including translation and explanations of treatment plans as needed. Manage patient billing and process payments; handle insurance claims and verify insurance coverage. Organize and maintain a clean and compliant front office and waiting area. Coordinate with dental staff to manage daily schedules and ensure smooth clinic operations. Maintain confidentiality of all patient records and adhere to HIPAA guidelines. Develop and implement office policies and procedures to improve efficiency and service quality. Assist in the management of office inventory and order dental supplies while adhering to budget constraints. Prepare and present monthly reports on office productivity to the dentists and other stakeholders. Ensure compliance with all health and safety regulations within the practice. Address patient concerns and inquiries with patience, empathy, and professionalism. Requirements Excellent interpersonal and customer service skills, with a focus on patient relations. Proficiency with dental office software and strong computer skills. Solid understanding of dental billing and insurance procedures. Knowledge of dental terminology and the ability to explain treatment plans effectively to patients. Commitment to adhering to all sanitary, safety, and infection control regulations in the dental office. Flexibility to handle various roles as needed within the practice. Demonstrated ability to operate under pressure while maintaining a calm and professional demeanor. Strong ethical standards and a professional demeanor at all times.

Permanent Front Office Manager position for Orthodontic Practice in San Leandro. Dolphin Practice Management is used in this office. NUMBER OF DAYS ARE FLEXIBLE. Office is open M\-F 9\-6. Benefits available. \-\-\-\-\-\-\-\-\-\-\- We are a thriving dental practice and are seeking a FRONT OFFICE ADMIN to join our established and dedicated team. The perfect candidate will be hard\-working, self\-motivated, and dependable. We are searching for a part\-time or full\-time member of our staff. Benefits included. Responsibilities \-All office aspects from scheduling, insurance verification, processing claims, updating general information in all systems ordering front and back office supplies \-Welcome patients to the office and help with any questions or concerns; \-Take telephone calls and respond to dental inquiries appointments, and insurance; \-Scheduling appointments according to available time slots and providing appointment details to patients over the telephone and in person Requirements Qualifications Past dental office experience "}}],"is Mobile":false,"iframe":"true","job Type":"Permanent","apply Name":"Apply Now","zsoid":"255013264","FontFamily":"PuviRegular","job OtherDetails":[{"field Label":"Dates Requested","uitype":1,"value":"M\-F 9\-6, Flexible days\/hours"},{"field Label":"Job No.","uitype":1,"value":"01473"},{"field Label":"Job Opening Status","uitype":2,"value":"IN\-PROGRESS"},{"field Label":"Industry","uitype":2,"value":"Dental"},{"field Label":"City","uitype":1,"value":"San Leandro"},{"field Label":"State\/Province","uitype":1,"value":"California"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"94577"}],"header Name":"Front Office Manager","widget Id":"345355000001023268","is JobBoard":"false","user Id":"345355000000104003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":false,"job Id":"345355000011406001","FontSize":"15","google IndexUrl":"https:\/\/maydaydentalstaffing.zohorecruit.com\/recruit\/ViewJob.na?digest=ne CPLU4rQtECLnZEkl4V7yiu9Jvfc72wfDr7wV0gd@Q\-&embedsource=Google","location":"San Leandro","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"033zq6c91db4dcadb4e1884114e62543cc287"}

Join Elica's mission and become a part of a team where every day is an opportunity to make a positive impact in your community! At Elica Health Centers, we share a common goal: provide the best possible patient care to our growing community! Our passion extends throughout Elica, from the exceptional healthcare services we provide to our underserved patients at our Community Health Clinics and state-of-the-art mobile medicine program, Health on Wheels, to our Resource Center where we empower patients and members of the community to connect with resources to help them build healthy and full lives. WHAT YOU'LL DO: The Clinic Front Office Supervisor oversees front office operations to ensure patient flow runs smoothly. This person will be responsible for supervising the day to day front desk administrative functions and for ensuring that clinic support staff meet Elica policies and procedures. The right candidate will create a professional and friendly atmosphere for all patients, staff and visitors and ensures that front office staff provide accurate, complete registration with excellent customer service. Coaches employees to improved performance in the completion of their job duties and with customer service. The Front Desk Supervisor may fill in at the front desk when necessary. BENEFITS: * Retirement Savings Made Easy: Enjoy a 403(b) retirement plan with up to 4% employer matching and 100% immediate vesting-start building your future from day one! * Comprehensive Healthcare Options: Choose from two Anthem Blue Cross PPO plans for medical, plus dental and vision coverage for you and your family. * Employer-Funded HRA: Our Health Reimbursement Arrangement helps cover out-of-pocket medical costs, giving you peace of mind. * Flexible Spending Accounts: Take advantage of two FSA options: Health Care FSA and Dependent Care FSA, tailored to suit your needs. * Security for the Unexpected: We provide company-paid basic Life and AD&D Insurance, with options to enhance coverage. * Enhanced Protection: Explore additional benefits like Hospital Indemnity, Critical Illness, and Accident Insurance, plus ID Theft Protection and Pet Insurance. * Time to Recharge: Enjoy accrued paid time off, paid holidays, and Employee Assistance Plan (EAP) access, which includes counseling, financial, and legal services, along with a vast library of online resources. * Invest in Yourself: Benefit from our Tuition Reimbursement Program for ongoing education and growth, plus CME/CEU and license reimbursements for eligible roles. This is more than just a benefits package-it's a commitment to your health, well-being, and professional success! Learn more about Elica's services and mission at our website or check us out on Facebook. Compensation - Dependent Upon Experience $25.00 - $32.50 an hour Requirements WHAT ARE WE LOOKING FOR? The successful candidate will be willing and able to: * Checks voicemail, answers external and internal phone calls; resolves questions as appropriate, transfers calls to the appropriate department/staff as needed. * Checks-in patients and completes full registration in a timely manner including scanning in completed patient intake packet, insurance card, and identification card into Athena. * Chart preparation to ensure all patients chart include full registration, insurance card, demographics and forms updated accordingly. * Uses critical thinking skills to address patient intake and registration questions, correctly referring to Eligibility Workers when appropriate. * If an Eligibility Worker is not available, checks patient eligibility on the state medical website, calls private insurances and/or Medicare to check patient's eligibility. * Schedules appointments and manages patients' appointments according to the Providers schedule. * Completes assigned tasks in personal in-box and workflow dashboard in-box. * Collects payment from patients at time of registration as well as additional payments needed after the visit. Reconciles transactions for cash each time cash is used for payment. * Submits daily/regular reports and schedules to Supervisor and/or Manager as assigned. * Demonstrates knowledge of Special programs including Every Woman Counts, Elica's Sliding Fee Discount program, Vaccines for Children, Children's Health and Disability Program and other special programs so as to appropriately support each patient's enrollment. The successful candidate has: * High School Diploma or Equivalent * Current CPR/BLS certification required * Knowledge of the functions of a community health clinic * Ability to work independently in a fast-paced, medical office environment with frequent interruptions, public contact, and occasional crisis situations * Proven ability to effectively communicate, verbally and in writing, with all levels of clinic staff * Team-oriented and able to work collaboratively with staff. Additional Requirements * Must have a current and valid California driver's license and the ability to provide proof of personal auto insurance on the vehicle driven during working hours. * If selected for an employment opportunity with Elica Health Centers, external hires must provide proof of immunizations (Hepatitis B, MMR, Varicella & Tetanus), tuberculosis clearance, and proof of COVID-19 vaccination status* prior to their scheduled start date. Please be advised that this position is subject to criminal background investigation and drug screen. Physical Requirements and Work Environment The work environment is characteristic of a medical clinic environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to handle or feel. The employee is also required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. The employee must also possess hearing and speech to communicate in person and over the phone. The noise level in the work environment is usually quiet. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Elica Health Centers is a healthcare facility that adheres to the mandates issued by the California Department of Public Health including the recent orders regarding the COVID-19 vaccine. Medical and religious exemptions will be considered.