Office Manager Jobs in Tarrytown, NY

Stamford, CT We are partnered with a prestigious asset management firm, who has a vast portfolio of assets and a global footprint. They are seeking a Workplace Experience Manager who will manage front-of-house operations & team, on-site events, and facilities support. Responsibilities: Manage a team of receptionists & coordinators Reports directly to the Assistant General Manager Manage all aspects of on-site events & oversee back-of-house facilities Develop & maintain relationships with vendors, service providers and third party partners Support managing budgets related to facilities and workplace experience Qualifications: Bachelor's Degree in Business Administration, Hospitality Management, etc. 1-3 years of experience in events, facilities management or workplace experience, preferably in a corporate setting Strong Project Management skills Proven experience managing teams, vendors, and service providers Must be tech savvy: Microsoft Office, Facilities management software

Our client, a boutique hedge fund, is looking to hire an Office Manager to support their Greenwich, CT office. This role will be in the office 5 days a week and is offering a competitive base salary, discretionary bonus, and fantastic benefits. Responsibilities supporting daily office operations including setting up internal and external meetings, including meeting materials, and greeting all visitors ordering all office and kitchen supplies and liaising with office vendors processing all expense reports and invoices providing back up to executive assistant as needed ad hoc projects as needed Qualifications 5+ years of office management support ideally within financial services high level of professionalism and confidentiality high level of interpersonal skills ability to multitask and prioritize conflicting needs experience with Microsoft Office and Concur

Areas of Focus: Accounting & Bookkeeping Office Operations Administrative Management Responsibilities: Oversees daily office operations to ensure organizational needs are met Answering phones and coordinating scheduling for senior team members Identifies and resolves operational challenges related to customer service, accounting, and technology Ensures accurate completion of daily/monthly/quarterly accounting tasks, including reports, reconciliations, and journal entries for current bookkeeping clients Closes financial records and ensures timely submission of financial reports for review Ensures proper maintenance of office equipment and orders necessary supplies Manages special projects and ensures deadlines are met Supervises day-to-day administrative tasks and provides support to team members as needed Leads process improvements for office procedures with CEO Performs other related duties to support overall efficiency Qualifications: 5+ years of bookkeeping / accounting, office operations and administrative experience 2+ years of supervisory or management experience Previous experience preparing and analyzing financial statements Skilled in cash handling, account reconciliation and payroll Proficient in Microsoft Excel and QuickBooks Bachelor's Degree

Company Information: Located in Clifton, New Jersey, CS Analytical is an FDA regulated testing laboratory that specializes in container and package testing for the pharmaceutical, biotechnology and medical device industries. Please visit ******************** to learn more about the services we perform. Position Overview: Working in an FDA regulated Laboratory that adheres to a strict quality system, you will work in an administration support role alongside some of the world's leading experts on Container and Package Testing. In this support role under the supervision of the Chief Scientific Officer and CEO, you will assist with all administrative and functional tasks in support of the office operations. Desired Skill Set: Prior working experience in an administrative/office support position. Excellent computer skills to include MS suite of products (Word and Excel) · Proven ability to problem-solve and have strong organizational skills Confidence to work collaboratively and autonomously. Be a good team player that interacts well with co-workers and enjoys working in a fast-paced, but pleasant work setting. This is NOT a remote position - You will be working onsite at our Clifton, NJ facility This position is ideal for a local area (Clifton) person that is looking for a flexible part-time professional position or for someone who has been out of the workforce and looking to return to work at this time. Expectations are a minimum of approximately 20-30 hours weekly, scheduled 5 days per week / 4-6 hours per day. Work hours each day are flexible between 8:00am - 6:00pm To Apply, please send a cover letter and resume to ************************

Day to Day: Insight Global is looking for an office coordinator for one of our largest telecom clients to sit in West Nyack, New York. This candidate will help manage the office, including town halls meeting wide schedules, scheduling office, supplies, expenses, with a large focus on fleet management. . They will need to manage company vehicles, registrations, license plate, expirations, recalls, and any other requirements to keep the vehicles on the road with their respective field technician. They will be managing roughly 140 vehicles. Must: 3-5 years of expeirence in an administrative or office management role Fleet management experience Organized Able to work with Microsoft Suite Plus: Telecommunications experience

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start Caring. Connecting. Growing together. Optum Medical Care is a multi - specialty medical group that provides the highest quality medical care in 40 different locations throughout Westchester, Putnam, Dutchess, Columbia and Ulster counties. Founded in 1946, Optum Medical Care has grown to over 500 physicians and health experts representing 40 different medical specialties with major campuses throughout Westchester, Putnam, Dutchess, Columbia, and Ulster counties. The Group is an independent clinical affiliate of the internationally recognized Massachusetts General Hospital. Optum Medical Care has on - site laboratory and radiology services, as well as endoscopy suites and infusion suites, rendering comprehensive care in one convenient location. Our commitment to quality is demonstrated by the four basic principles of Optum Medical Care are to have the highest quality; physicians, diagnostic technology, state - of - the - art information technology, superior patient satisfaction and service. The group has always maintained a firm commitment to each of our patients . . . to provide high quality medical and surgical care in a warm, friendly setting, and in a caring manner. Each and every member of our professional and support staff is dedicated to this ideal - physicians, nurses, technicians and support personnel. The Radiology Clerical Supervisor oversees daily operations of the Radiology Clerical team and provides support in all operational and clerical aspects of the clerical team. The position provides leadership to clerical staff assigned radiology locations; exhibits leadership in RIS application. Assist radiologists and interdepartmental physicians in all aspects of radiology operations. This position is full time, Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 9:00 AM - 6:00 PM EST. Our office is located at 185 Route 312, Brewster, NY. We offer 3 months of paid on-the-job training. The hours of training will be 9:00 AM - 6:00 PM EST and the first few weeks will be 8:00 AM - 5:00 PM EST. Primary Responsibilities: Oversee the day to day of radiology clerical team Assist manager with recruitment, onboarding, and training processes Assign tasks to clerical staff based on workload and priorities Monitor individual performance of clerical staff providing feedback Analyze, initiate, and enact systems to fully maximize department resources to best serve patients Report issues and inconsistencies to Administrative Director when appropriate Schedule staff meetings and trainings as needed Generate reports on key metrics such a productivity, error rates and worklow distribution Develop employee goals and action plans Assist in the development of new systems to improve service Work closely with Admin Operations Manager to implement protocols and consistently maintain clear direction to clerical staff within the radiology department Communicate consistently to all staff (clinical / clerical) the service mission of Optum Medical P.C. Independently resolve issues and coordinate appropriate departmental resources (clerical / clinical) relating to interoffice communications, protocols and overall workflow Work closely with Clinical Managers in all modalities and locations to resolve daily operational issues Prepare weekly departmental payroll (eTime), vacations, report inconsistencies Maintain strictest confidentiality in all aspects Perform other related duties assigned as necessary Core customers and key relationships: Patients Patients Families and Friends Physicians and Other Medical Staff External Medical Partners You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. Required Qualifications: High School Diploma / GED Must be 18 years of age OR older 2+ years of healthcare customer service Knowledge of medical scheduling software Knowledge of all radiology workflow including physician radiology orders Ability to travel up to 10% of the time to local healthcare facilities Ability to work onsite at 185 Route 312, Brewster, NY Ability to work any of our 8-hour shift schedules during our normal business hours of 9:00 AM - 6:00 PM EST from Monday - Friday Preferred Qualifications: 1+ years of experience with working in a leadership role with administrative expertise Soft Skills: Ability to communicate clearly and effectively to all staff, Optum Medical P.C. managers, coordinators, as well as administration and physicians Ability to delegate task appropriately Excellent organizational skills and ability to function independently while making appropriate operational decisions as needed Ability to creatively focus on concrete scheduling solutions in a busy often high stress environment Maintain a well - organized "thinking" approach and apply to all aspects of scheduling and clerical personnel issues New York Residents Only: The hourly range for this role is $19.47 to $38.08 per hour. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you'll find a far-reaching choice of benefits and incentives. At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location, and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission. Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity / Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law. UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment. #RPO #RED #RPOLinkedIn

The Axel Group is seeking an organized and detail-oriented Office Manager/Bookkeeper to join our client's team in Bergen County, NJ. Our client is a growing concrete and masonry company with competitive compensation, flexible schedule, and great benefits! Key Responsibilities: Process bills, invoices, and payments, and manage overdue accounts. Process payroll, calculate deductions, and distribute paychecks. Manage insurance renewals and liaise with providers. Prepare and submit AIA billing for ongoing projects. Prepare cost estimates for concrete and masonry projects. Perform all general bookkeeping duties such as month end close, reconciliations, posting journal entries, etc. Maintain and create office systems, assist with general administrative tasks, and ensure financial records are up to date. Skills and Requirements: Bachelor degree in Accounting, Finance, or Business Administration (preferred) Previous experience in a bookkeeping or accounting administrative role Proficiency in accounting software, with experience in QuickBooks being a plus Excellent attention to detail and accuracy in all tasks Strong written and verbal communication skills Ability to multitask effectively in a fast-paced environment Previous experience in the AEC industry is preferred If you or someone you know is looking to take their next step up in their professional career, we encourage you to apply!

Successful State Farm Agent is seeking a qualified professional to join their winning team for the role of Office Manager - State Farm Agent Team Member. We seek an energetic professional interested in helping our business grow through value-based conversations and remarkable customer experience. If you are a motivated self starter who thrives in a fast-paced environment, then this is your opportunity for a rewarding career with excellent income and growth potential. Responsibilities Establish customer relationships and follow up with customers, as needed. Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification. Use a customer-focused, needs-based review process to educate customers about insurance options. Work with the agent to establish and meet marketing goals. Work with the agent to develop and maintain a digital marketing system to promote the office. Develop leads, schedule appointments, identify customer needs, and market appropriate products and services. Work with the agent to identify and support local community events in our market. Work with the agent to help manage the website and social media content. Maintain a strong work ethic with a total commitment to success each and every day. As an Agent Team Member, you will receive... Salary plus commission/bonus Paid time off (vacation and personal/sick days) Valuable experience Growth potential/Opportunity for advancement within my agency Requirements Excellent interpersonal skills Excellent communication skills - written, verbal and listening People-oriented Organizational skills Self-motivated Detail oriented Proactive in problem solving Dedicated to customer service Ability to work in a team environment Ability to multi-task Property and Casualty license (must be able to obtain) Life and Health license (must be able to obtain) Bachelor's degree preferred If you are motivated to succeed and can see yourself in this role, please complete our application. We will follow up with you on the next steps in the interview process. This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agents' employees are not employees of State Farm. Compensation: $45,000.00 - $100,000.00 per year My team's mission is to help people manage the risks of everyday life, recover from the unexpected and realize their dreams. We are located in Yonkers, NY and help customers with their insurance and financial services needs, including: Auto insurance Home insurance Life insurance Retirement planning State Farm agents are independent contractors who hire their own employees. State Farm agents' employees are not employees of State Farm. Agents are responsible for and make all employment decisions regarding their employees.

Senior Office Manager Love making people smile? Join Diamond Braces as office manager and enjoy exciting GROWTH opportunities, Medical, Dental, Vision, 401K Match and PTO and supportive TEAM dedicated to creating world-class SMILES. Ready to turn smiles into your career? Let's meet! Why Diamond Braces? At Diamond Braces, your career growth is our priority. We provide continuous opportunities to learn, advance, and take on new challenges. As part of our team, you'll have a clear path to success, with the support and resources you need to reach your professional goals while making a meaningful impact on our clients' lives. Benefits: Health, Dental, and Vision PTO 401(k) with company match Discounted orthodontic care for you and your family Ample growth & advancement opportunities Convenient office locations Essential Functions: Team Management: Lead and manage the office team, ensuring smooth operations and fostering a positive work environment. Provide guidance, support, and motivation to team members. Training and Development: Oversee the training and development of staff, ensuring they have the skills and knowledge necessary to perform their roles effectively. Recruiting: Participate in the recruitment process, from interviewing potential candidates to making hiring decisions, ensuring the office is staffed with qualified and motivated individuals. Compliance and Regulations: Ensure the office complies with all relevant laws, regulations, and company policies, maintaining a high standard of practice. Patient Relations: Manage patient relations, addressing concerns and ensuring a high level of customer service is provided at all times. Financial Management: Oversee office budgets, billing, and financial reporting, ensuring financial goals are met. Inventory and Supplies: Manage the inventory of office and dental supplies, ensuring the office is fully stocked and operational at all times. Scheduling and Workflow Management: Optimize office scheduling and workflow to ensure maximum efficiency and patient satisfaction. Maintain Accurate Records: Ensure all patient and office records are maintained accurately and securely, in compliance with legal and regulatory requirements. Stay Flexible: Be ready to handle additional tasks as required, adapting to the dynamic needs of the practice. Preferred Qualifications: Experience in office management, preferably in a dental or healthcare setting. Strong leadership and team management skills. Excellent communication and interpersonal abilities. Proficiency in office management software and technology. Understanding of compliance and regulatory requirements in a healthcare setting. Commitment to continuous learning and professional development. Who We Are: At Diamond Braces, we believe in improving lives through healthier smiles. Our mission is to provide orthodontic care that is affordable, accessible, and delivered with amazing customer service-the 'AAA Experience.' We're committed to making every smile count, and we live by our “No Smile Left Behind” philosophy. Additional Information: This position is full-time, and local travel between offices may be required. Salary is based on experience, skills, and qualifications. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Pay starting 50 to 90K per annual based on experience If you're ready to take the next step in your career and lead our team to success, apply today!

Office Manager Reports to: Practice Administrator Summary: The Office Manager is responsible for the daily oversight of the urgent care office and acts as the liaison for staff and patients to the Corporate offices through the Practice Administrator. Job Duties and Responsibilities: • Responsible for the daily office operations including daily end of day close out by twelve noon of the following day. • Ensure all policies and procedures are being followed. • Liaise with Billing Company, ensure that all billing is provided and completed according to policy guidelines. • Create and maintain proper staff schedules to ensure adequate coverage. • Responsible for the “change drawer”. Must complete log for each transaction and balance money daily. • Implements office policies as described in the operational manual. • Discusses and recommends issues or potential procedural changes to the Practice Administrator to increase efficiency in the work flow. • Conducts an orientation for every new staff member recruited for the center. • Ensures that front desk staff is properly trained for front desk responsibilities. • Conducts in-service activities with staff members to ensure that all staff are kept abreast of any new or relevant changes in operational procedures. • Responsible to assess and complete all medical record requests according to state and federal guidelines. • Ensures that the center is compliant with all state and federal regulations regarding equipment, i.e.; Crash cart. • Prepares and submits annual performance reviews for staff to Practice Administrator • Management of insurance contracts and ensure compliance to contractual arrangements. • Maintain and control removal of medical waste in compliance with regulatory requirements. • Ensures compliance with current healthcare regulations, medical laws and ethics. • Review and maintain medical and office supply inventory. Order as needed to maintain inventory and budget. • Liaise with vendors regarding equipment and supplies • Ensure that patient files are current and accurate according to policy for sign out. • Liaise to patients to ensure that all needs are met. Act as intermediary for any issues regarding patient care. • Ensure patient satisfaction. • Manage patient flow of centers. • Other duties as assigned. Requirements • Must have Medical Office Management experience, ideally 3 to 5 years in an urgent care or primary care environment. • Proven management responsibility and practice oversight. • Bachelor's Degree or Associate degree in related field strongly preferred. • Preferred Certified Medical Assistant, Certified Medical Manager or Certified Medical Practice Executive (CMPE) • Knowledge of accounting, data and administrative processes and principles. • Knowledge of applicable regulations and state and federal laws. • Computer skills including knowledge of relevant software • Ability to travel to different centers on a daily basis.

Req #4761 Harbor Group Management Company is a multi-billion dollar real estate investment and property management firm. As we continue to grow, we are looking for passionate, goal oriented, creative individuals with an entrepreneurial spirit and great communication skills. Harbor Group is dedicated to outstanding customer service and providing exquisite living experience for our residents. Operational responsibility for one or more commercial office buildings. Responsibilities include collecting rents, overseeing maintenance of common areas and grounds, interfacing with tenants and preparing and operating to the annual budget. You will work closely with the leasing agent in showing property and answering questions from prospective tenants. **Commercial Office - General Manager** **ESSENTIAL DUTIES AND RESPONSIBILITIES** include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by Harbor Group Management Company. **Key Role Responsibilities:** * Directly responsible for the day-to-day management of a portfolio of commercial properties including Class A office, Class B office, and retail * Discusses with tenants terms and conditions for providing management services, stipulating extent and scope of management responsibilities, services to be performed, and costs for services. * Leads customer service program and interacts daily with tenants, visitors and employees of the building to ensure a safe, clean and class A environment is maintained. * Corresponds with all vendors to ensure satisfactory provision of services, in accordance with contract documents. * Employs, or contracts for services of, security, maintenance, grounds keeping personnel and onsite management personnel if required * Directs preparation of operating and financial reports on status of properties, including project updates, variance reports, occupancy rates and dates of expiration of leases. * May be responsible for collecting specified rents and impounds. * Directs bookkeeping functions, or credits client account for receipts and debits account for disbursements such as management services costs, and upkeep and maintenance costs. * Recommend issuance of check for monies due vendors, tenants and/or contractors. * Arranges for alterations to, or maintenance, upkeep, or reconditioning of property as specified in management services or lessee's agreement. * Prepares periodic inventory of building contents and property condition, and forwards listing to asset manager for review. **Supervisory Responsibilities:** * Manages one or more subordinate supervisors who supervise a total of 1-8 employees in the Building Maintenance. * Responsible for the overall direction, coordination, and evaluation of this department. * Also may directly supervise 1-4 non-supervisory employees. * Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. * Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. **Primary Requirements Include:** * High School Diploma, Bachelor's degree in business, construction, or related field preferred * Minimum of seven (7) years of commercial property management, i ncluding recent experience managing a Class A property * Must have strong financial acumen and experience preparing budgets, CAM reconciliations, and other types of related financial reports * Familiarity with building systems, lease negotiation, documentation, and administration. * Must be a well-organized and self-directed individual, with exceptional time management skills, including the ability to work under tight deadlines, prioritize and efficiently manage multiple complex projects and must be detail oriented. * Must have at least (3) years of personnel management experience * Experience in multi-site property/facilities management **Technical Skills:** Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point) and Adobe Acrobat required. Experience using a property management accounting platform, such as Yardi, Kardin or MRI (Required) BOMA - Real Property Administrator (RPA) or IREM - Certified Property Manager (CPM) Designation (Desired) **S:** **Physical Requirements/Working Conditions:** The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to stand, walk and sit. The employee is occasionally required to reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; and taste or smell. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Ability to travel up to 40%, either by driving automobile or commercial flying. Travel may require overnight stays. #LI-AD1 Education Level Bachelor's Degree For more information, refer to .

A Woodland Park law firm seeks a qualified law office manager to join their growing practice! QUALIFICATIONS: Experience with escrow and trust accounts, as well as accounts payable and receivables experience Experience with drafting settlement statements for civil cases and disbursing those funds. Experience with quick books online and quicken Experience with needles case management software or other law firm software helpful, but not required. A working knowledge of personal injury cases is helpful, but not required. In this roll you will pay all law firm bills and all Case funds in a timely manner from specific and required accounts Compensation based upon experience. Excellent Benefits Package. Pay: $50,000.00 - $55,000.00 per year

Summary/objective The Office Manager will coordinate and oversee office operations, procedures, and resources to ensure the smooth running of Hudson's offices, primarily its HQ office in Woodcliff Lake, NJ. The Office Manager will support the development of an administrative support function for the Leadership Team at Hudson and will manage executive assistants. In addition, he/she will perform a range of general administrative support activities to assist our Leadership Team as needed. This position will report to the Director of Human Resources, with a dotted line to the CEO and engagement across the organization. Essential functions • Lead administrative support efforts and team of executive assistants for Hudson's Leadership Team. Set standards and create KPIs for optimal levels of strategic administrative and office management support across Hudson's facilities. • Oversee all daily office functions ensuring the organization and staff have an enjoyable and professional work environment. • Serve as the first point of contact for office visitors, delivery personnel, vendors and building management. • Manage relationships with vendors and service providers, including negotiating contracts and service agreements. • Provide calendar, expense management and travel coordination support to the CEO. • Coordinate with facility services for maintenance, repairs, and safety compliance. • Provide event coordination planning assistance to the Leadership Team (e.g., Board Meetings, HARDI, ASHRE, Strategic Planning meetings) including travel arrangements for executives, board members, hotel and restaurant reservations, meeting agendas, as needed. • Maintain kitchens and meeting spaces, ensuring rooms are prepared and equipped for events and presentations. • Partner with HR in the coordination, planning and execution of employee engagement events (e.g., company picnics, holiday parties, wellness challenges, food drive, etc.). • Work with a variety of departments to coordinate staff activities such as onsite/offsite lunches, team building outings, volunteer activities, social engagements, and holiday celebrations. • Support the administration of other Hudson offices and facilitate the centralized procurement of office and kitchen supplies, and the harmonization of office processes and procedures across. • Support the recruitment and onboarding of new hires including coordinating onsite interviews, candidates' travel arrangements, office/desk and IT set up, Amex corporate cards, and other office processes and procedures. • Perform other tasks as assigned or dictated by position. Competencies Required • Strong analytical, organizational, and time management skills. • Excellent team working, motivational, interpersonal, communication, and customer service skills. • Proven ability to solve problems, multitask, and prioritize. • Proficiency in office applications, project management tools, and communication platforms is essential. • Proven experience as an office manager necessary. • Excellent written and verbal communication skills Travel Required Less than 10% Required education and experience. • Associate degree in marketing, Business Administration, or related field. Equivalent experience accepted in lieu of degree. • Minimum of 7 years' experience in an administrative support or similar role, with experience providing support to C-suite. • Experience in managing staff is necessary. • Effective communication and relationship building skills, with a “can do” attitude essential. • Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook) • Customer driven approach. • Ability to prioritize tasks to meet commitments and deadlines with high attention to detail. • Well-versed in analytical, problem-solving, and communication skills. • Possess strong commitment to business dynamics and processes, including process improvement. • Ability to collaborate and function in a team environment. • Location Woodcliff Lake, NJ Preferred education and experience • Manufacturing and or service industry experience • Prior experience working in a multi-location org with remote workforce. About HUDSON TECHNOLOGIES Is environmental sustainability a core value of yours? Do you want to contribute to keeping food fresh, homes and people cool, industrial processes operating all with maximum energy efficiency and environmental sustainability in mind? All of this in a critical infrastructure industry? Then Hudson Technologies is the place for you! Hudson Technologies is the largest independent distributor of refrigerants and the largest refrigerant reclaimer in North America. Combined with our industry leading, patented, and proprietary On-Site Chiller Services and Global Energy Services we lead the way in our commitment to the circular economy of the HVACR industry.

SportsMed Physical Therapy is a leading Physical Therapy Practice in the northeast and we are seeking an Office Manager to join our growing team. Our facilities feature state of the art equipment focused on outpatient sports medicine and orthopedic conditions. Our mission is to make each of our therapy centers a patient friendly and welcoming environment to all clients and visitors. As a member of the SportsMed team, you will be integral in helping us achieve this goal. If you are driven and motivated, with an outgoing and customer-service focused personality, we would be happy to welcome you to our team. The position: The Office Manager serves as the team leader and is the face of SportsMed. The Office Manager carries out policies set forth by SportsMed and oversees the administrative staff. The Office Manager will also play a role in collaborating with upper management to meet practice goals. This person will also be responsible for handling the daily tasks of our front desk operations. This includes scheduling/rescheduling appointments, communicating with insurance companies to obtain benefit verification, and ensuring data is entered in an accurate and timely manner. This person also supports the team by striving to meet and exceed office goals. This is a key position allowing the right person great growth opportunities with SportsMed Physical Therapy. Bring your outstanding commitment to customer service and come grow with us!Responsibilities Responsible for practice operations and business functions including, but not limited to patient scheduling, follow-up, registration, insurance verifications, payment processing, record updating, reporting, inventory, and patient and team satisfaction. Monitor practice performance metrics to ensure continuous improvement of office productivity. Prepare daily and weekly reports for the operations team, including but not limited to tracking visits, new patient volumes, cancellations, no shows, productivity, etc. Identify strengths and weaknesses within the practice and work through viable solutions to increase office efficiency. Oversee administrative and clinical team members and work together to achieve goals. Evaluate team member performance, give guidance, and participate in disciplinary action. Provide coaching and support to team members, address issues in a timely manner, and communicate both informally and formally through the appropriate channels. Maintain patient records and ensure patient confidentiality. Audit staff timecards to ensure accuracy. Schedule patient transportation service for patients Requirements Must have 5+ years experience in a fast paced, high volume healthcare setting A goal-oriented mindset with a strong focus on positive patient outcomes and satisfaction Sense of urgency and self-accountability Well-organized with superior multi-tasking and time management skills Professional Telephone etiquette Excellent customer service skills Attention to detail Computer literacy (EMR Systems, Microsoft Excel, Microsoft Outlook) Bilingual Spanish Preferred Benefits Competitive Salary + Bonus Excellent career growth opportunity Medical benefits, life and disability insurance, 401k, PTO, sick time, paid holidays These job responsibilities listed are not designed to cover or be a comprehensive listing of all the responsibilities of the position and required for this job. The responsibilities may change at any time with or without notice. #IND5

We currently have an opportunity for a We currently have an opportunity for a Office Manager/Bookkeeper with a law firm in Hackensack, New Jersey (Zip code 07601) - Manage the firm's trust account - Manage billing and processing and payment of invoices - Oversee a team of support staff - Daily management of office operations including interfacing with outside vendors Position requirements are: - At least 5-7 years of related experience in a law firm environment - Advanced proficiency with QuickBooks - Experienced with managing a trust account

An exciting opportunity has become available for an experienced Office Manager to join Caristo Diagnostics's rapidly growing team. Based in U.S. Northeast, you will work in our global team with colleagues in both U.S. and UK. Caristo Diagnostics is a global leader in cardiac and vascular disease diagnostics and risk prediction. Founded in 2018 as a spin-out company from the University of Oxford, the world's #1 research university, Caristo has developed a portfolio of imaging-based and AI-assisted platforms that can be applied to aid the prediction and diagnosis of heart attack, stroke, and diabetes. Caristo has been recognized by Newsweek as one of the best digital health companies, highlighted by Nature as one of the most exciting science-based companies to have emerged from academic labs, and recently won the Digital Health Award at HLTH 2024. To-date Caristo has attracted nearly $30 million in venture capital investment. Learn more at **************** About the CaRi-Heart Technology Named first of “7 Technologies That Could Change Heart Healthcare Forevermore” by the Robb Report, the CaRi-Heart technology is Caristo's flagship offering which aids coronary artery disease diagnosis with improved risk prediction. It applies advanced AI algorithms to routine cardiac CT scans to visualize and quantify coronary inflammation, which is the previously invisible root cause of the disease. Multiple patents underpinning CaRi-Heart technologies have been granted in major jurisdictions around the world. In addition, exceptional validation results showing CaRi-Heart's ability to aid the prediction of heart attacks have been published in leading medical journals including the Lancet, JACC, European Heart Journal, and Cardiovascular Research. About the Role Overview This position provides an exciting opportunity to work closely with executive leadership while playing a vital role in helping the company establish and expand its US presence. This position will suit a motivated, organized, people-focused, self-starter, serving as the primary business administration and HR support function for this US office, taking responsibility for a wide variety of activities to ensure our US team's operational success. The ideal candidate will: be motivated at the thought of working in an innovative healthcare start-up and research culture and helping to build a global business that will have material impact on the health and wellbeing of potentially millions of people. share the company values of pushing the boundaries, taking ownership, caring for each other and acting with candor and professionalism. Department: Administration, reporting to the CEO. Responsibilities: Executive & HR Support: Coordinate meetings for the CEO and other key US-based leadership team members, including off-sites, and key client/vendor engagements, arranging logistics, preparing agendas, organizing materials, and taking meeting notes, ensuring all aspects are well planned and executed. Act as US HR Coordinator, taking responsibility for US personnel matters, including recruitment, retention and management, including by: promoting a great employee experience by prioritizing effective onboarding and communication, within the office and with UK headquarters; drafting job descriptions, populate templates for job offer letters, obtain references, liaise with HR benefits providers, update employee software platform; acting as a key resource and confidential first point of contact for all HR issues and concerns, implementing policies and procedures when required, and seeking advice from HR lead as needed. Support legal function with local state filings, such as annual reports. Support marketing function with arranging for printing and distribution of customer materials. On-site US Office Operations: Represent the company in a professional, warm and efficient manner for clients, directors, visitors and employees to the US office, ensuring an excellent first impression. Manage the daily operations of the US office, including administrative support, vendor management, landlord relations, office supply orders and inventory, and insurance policies. Handle US vendor relationships: assess, negotiate with, select, and manage suppliers of a variety of products and services. Work closely with IT to report and support office equipment operations. Manage US office budget, and process office-related invoices, liaising with Finance function as necessary. Implement office policies and safety procedures to ensure compliance with company standards and regulations. Identify opportunities for process and office management improvements, design and implement new systems. Skills & Experience Required: Essential At least 3 years' previous experience in Office Administration, Office Management, Executive PA, or HR. Excellent organizational, record-keeping and prioritization skills, with the ability to manage, prioritize and execute on multiple tasks in a fast-paced environment. Ability to exercise discretion, maintain client and corporate confidentiality and make sound judgments. Experience in dealing with confidential matters related to executive-level business topics and personnel issues. Excellent problem-solving skills, the ability to research and an aptitude for helping other people. Numerate, with strong attention to detail, and an ability to follow and develop processes. Excellent MS Office skills, Outlook, Excel, Word and DocuSign. Willingness to learn new applications as needed. Good interpersonal and communication skills (written and verbal), consistently demonstrating professional demeanour, appearance and attitude. Desirable Associate or Bachelors degree. Experience of supporting C-suite executives. Experience working with a global company with one or more locations outside of the US. Experience with a rapidly-growing company. Exposure to accounting systems - SageOne, Xero and associated systems. Benefits: Competitive salary and benefits. Why join Caristo: Be part of a global company at the cutting edge of medical technology, with the potential to save lives and revolutionize cardiac care. Be a founding part of the flagship U.S. office for Caristo and contribute to the growth of groundbreaking products as the company begins its U.S. expansion. Enjoy a supportive and collaborative work environment, with a strong emphasis on innovation, quality, and impact.

SportsMed Physical Therapy is a leading Physical Therapy Practice in the northeast and we are seeking an Office Manager to join our growing team. Our facilities feature state of the art equipment focused on outpatient sports medicine and orthopedic conditions. Our mission is to make each of our therapy centers a patient friendly and welcoming environment to all clients and visitors. As a member of the SportsMed team, you will be integral in helping us achieve this goal. If you are driven and motivated, with an outgoing and customer-service focused personality, we would be happy to welcome you to our team. The position: The Office Manager serves as the team leader and is the face of SportsMed. The Office Manager carries out policies set forth by SportsMed and oversees the administrative staff. The Office Manager will also play a role in collaborating with upper management to meet practice goals. This person will also be responsible for handling the daily tasks of our front desk operations. This includes scheduling/rescheduling appointments, communicating with insurance companies to obtain benefit verification, and ensuring data is entered in an accurate and timely manner. This person also supports the team by striving to meet and exceed office goals. This is a key position allowing the right person great growth opportunities with SportsMed Physical Therapy. Bring your outstanding commitment to customer service and come grow with us! ResponsibilitiesResponsible for practice operations and business functions including, but not limited to patient scheduling, follow-up, registration, insurance verifications, payment processing, record updating, reporting, inventory, and patient and team satisfaction.Monitor practice performance metrics to ensure continuous improvement of office productivity.Prepare daily and weekly reports for the operations team, including but not limited to tracking visits, new patient volumes, cancellations, no shows, productivity, etc.Identify strengths and weaknesses within the practice and work through viable solutions to increase office efficiency.Oversee administrative and clinical team members and work together to achieve goals.Evaluate team member performance, give guidance, and participate in disciplinary action.Provide coaching and support to team members, address issues in a timely manner, and communicate both informally and formally through the appropriate channels.Maintain patient records and ensure patient confidentiality.Audit staff timecards to ensure accuracy.Schedule patient transportation service for patients RequirementsMust have 5+ years experience in a fast paced, high volume healthcare settingA goal-oriented mindset with a strong focus on positive patient outcomes and satisfaction Sense of urgency and self-accountability Well-organized with superior multi-tasking and time management skills Professional Telephone etiquette Excellent customer service skills Attention to detail Computer literacy (EMR Systems, Microsoft Excel, Microsoft Outlook) Bilingual Spanish Preferred BenefitsCompetitive Salary + BonusExcellent career growth opportunity Medical benefits, life and disability insurance, 401k, PTO, sick time, paid holidays These job responsibilities listed are not designed to cover or be a comprehensive listing of all the responsibilities of the position and required for this job. The responsibilities may change at any time with or without notice. #IND5

is 35,000-40,000 a year If you are organized, have an eye for detail, enjoy juggling numerous tasks, and have excellent customer service skills, then this may be the job for you! Job Responsibilities Administration & Reception Will welcome and admit visitors and greet students and families, while maintaining appropriate security procedures (visitor log book, Time card swipes, etc.) Perform administrative duties such as filing, faxing, ordering supplies Maintain paper and computer files Calendar management, create and edit Microsoft Office documents, as requested Will respond to and transfer all in-coming calls and take messages in a professional manner and route calls as necessary Perform other duties as assigned by supervisors and/or senior management Qualifications & Work Experience Bachelor's degree highly preferred or related administrative experience required 1-2 years customer service/office experience is highly preferred Punctuality and regular attendance is expected Maintain individual /family confidentiality Commitment to company values and adherence to policies is essential Excellent customer service skills are required Ability to juggle multiple tasks with flexibility Dependability and flexibility is expected Excellent interpersonal skills are required Familiar with Google Apps such as Gmail, Google Docs, google sheets, google forms, google meet. Working knowledge Microsoft Office is required Mission QSAC is a New York City and Long Island based nonprofit that supports children and adults with autism, together with their families, in achieving greater independence, realizing their future potential, and contributing to their communities in a meaningful way by offering person-centered services. QSAC pursues this mission through direct services that provide a supportive and individualized setting for children and adults with autism to improve their communication, socialization, academic, and functional skills Benefits QSAC benefits are some of the best and go beyond health and retirement. You will be joining a passionate community of professionals and staff who support each other in a challenging and rewarding work culture. Competitive salary Medical, Dental and Vision Insurance have very low out of pocket costs (for FT staff) Medical can be as low as $1 dollar per paycheck ( for FT staff) Generous Paid Time Off policy (for full time staff) Start with 24 days annually Group Life Insurance and Long Term Disability (for FT staff) Flexible Spending Accounts (for FT staff) Pre-Tax Commuter Benefits 403(b) Retirement with Employer Discretionary Match (for FT staff) Opportunities for career advancement Qualifications are subject to change in accordance with government regulations. Qualifications are subject to change in accordance with government regulations. QSAC is an Equal Opportunity Employer (EOE) Mission-Oriented. Results-Driven. Collaborative. Passionate. We Are QSAC. To easily apply: Please email us at Jobs@qsac.com

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start Caring. Connecting. Growing together. Optum Medical Care is a multi - specialty medical group that provides the highest quality medical care in 40 different locations throughout Westchester, Putnam, Dutchess, Columbia and Ulster counties. Founded in 1946, Optum Medical Care has grown to over 500 physicians and health experts representing 40 different medical specialties with major campuses throughout Westchester, Putnam, Dutchess, Columbia, and Ulster counties. The Group is an independent clinical affiliate of the internationally recognized Massachusetts General Hospital. Optum Medical Care has on - site laboratory and radiology services, as well as endoscopy suites and infusion suites, rendering comprehensive care in one convenient location. Our commitment to quality is demonstrated by the four basic principles of Optum Medical Care are to have the highest quality; physicians, diagnostic technology, state - of - the - art information technology, superior patient satisfaction and service. The group has always maintained a firm commitment to each of our patients . . . to provide high quality medical and surgical care in a warm, friendly setting, and in a caring manner. Each and every member of our professional and support staff is dedicated to this ideal - physicians, nurses, technicians and support personnel. The Radiology Clerical Supervisor oversees daily operations of the Radiology Clerical team and provides support in all operational and clerical aspects of the clerical team. The position provides leadership to clerical staff assigned radiology locations; exhibits leadership in RIS application. Assist radiologists and interdepartmental physicians in all aspects of radiology operations. This position is full time, Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 9:00 AM - 6:00 PM EST. Our office is located at 185 Route 312, Brewster, NY. We offer 3 months of paid on-the-job training. The hours of training will be 9:00 AM - 6:00 PM EST and the first few weeks will be 8:00 AM - 5:00 PM EST. Primary Responsibilities: Oversee the day to day of radiology clerical team Assist manager with recruitment, onboarding, and training processes Assign tasks to clerical staff based on workload and priorities Monitor individual performance of clerical staff providing feedback Analyze, initiate, and enact systems to fully maximize department resources to best serve patients Report issues and inconsistencies to Administrative Director when appropriate Schedule staff meetings and trainings as needed Generate reports on key metrics such a productivity, error rates and worklow distribution Develop employee goals and action plans Assist in the development of new systems to improve service Work closely with Admin Operations Manager to implement protocols and consistently maintain clear direction to clerical staff within the radiology department Communicate consistently to all staff (clinical / clerical) the service mission of Optum Medical P.C. Independently resolve issues and coordinate appropriate departmental resources (clerical / clinical) relating to interoffice communications, protocols and overall workflow Work closely with Clinical Managers in all modalities and locations to resolve daily operational issues Prepare weekly departmental payroll (eTime), vacations, report inconsistencies Maintain strictest confidentiality in all aspects Perform other related duties assigned as necessary Core customers and key relationships: Patients Patients Families and Friends Physicians and Other Medical Staff External Medical Partners You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. Required Qualifications: High School Diploma / GED Must be 18 years of age OR older 2+ years of healthcare customer service Knowledge of medical scheduling software Knowledge of all radiology workflow including physician radiology orders Ability to travel up to 10% of the time to local healthcare facilities Ability to work onsite at 185 Route 312, Brewster, NY Ability to work any of our 8-hour shift schedules during our normal business hours of 9:00 AM - 6:00 PM EST from Monday - Friday Preferred Qualifications: 1+ years of experience with working in a leadership role with administrative expertise Soft Skills: Ability to communicate clearly and effectively to all staff, Optum Medical P.C. managers, coordinators, as well as administration and physicians Ability to delegate task appropriately Excellent organizational skills and ability to function independently while making appropriate operational decisions as needed Ability to creatively focus on concrete scheduling solutions in a busy often high stress environment Maintain a well - organized "thinking" approach and apply to all aspects of scheduling and clerical personnel issues New York Residents Only: The hourly range for this role is $19.47 to $38.08 per hour. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you'll find a far-reaching choice of benefits and incentives. At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location, and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission. Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity / Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law. UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment. #RPO #RED #RPOLinkedIn